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HomeMy WebLinkAboutCOUNCIL MINUTES 2015-03-0239294 MINUTES OF THE ONE THOUSAND SEVEN HUNDRED AND SEVENTY-SECOND REGULAR MEETING OF MARCH 2, 2015 On March 2, 2015 the above meeting was held at the City Hall, 33000 Civic Center Drive, Livonia, Michigan, and was called to order by President Brosnan at 7 00 p m Councilmember Pastor led the meeting in the Pledge Roll was called with the following result. John Pastor, Brian Meakin, Laura Toy, Lynda Scheel, Susan Nash, Brandon Katzman and Maureen Miller Brosnan Absent: None Elected and appointed officials present: Mark Taormina, Director of Planning and Economic Development; Todd Zilincik, City Engineer; Judy Priebe, Director of Legislative Affairs, Susan A. Hoff, City Clerk; Don Knapp, City Attorney; and Mayor Jack Kirksey On a motion by Toy, supported by Scheel, and unanimously adopted, it was #44-15 RESOLVED, that the Minutes of the 1,771st Regular Meeting of the Council held February 18, 2015 are hereby approved as submitted Toy sent Norma Moser, formerly of Coventry Gardens, Happy 90th Birthday greetings Kritzman thanked everyone for their thoughts and prayers concerning the death of his stepfather, Mark Steven Kohlmeyer Brosnan sent congratulations to Mary Alice Fedendall, who was named Queen of the Court of St. Bridget, and who will be marching in the St. Patrick's Day Parade, along with Brosnan's daughter Marie, who is on the court of the United Irish Society Both girls will be proudly representing their City of Livonia in this year's parade Toy introduced the Livonia Middle School Pom Team Members and Council presented each one with a certificate acknowledging their achievement in becoming the 2015 State Champs at the Mid -American Pom State Competition that was held on February 8, 2015 at the Breslin Center at Michigan State University 39295 Regular Meeting Minutes of March 2, 2015 President Brosnan praised the group's team spirit as well as the strong parental involvement that was instrumental in their success She then announced there is new data on Items 3, 8, 9 10 and 12 During Audience Communication Christopher Martin spoke about the Schostak project at the old Home Depot location on Inkster as well as other redevelopment in that area and indicated that he was planning on doing improvements on his property as well in the spring A communication from the Department of Parks and Recreation dated February 6, 2015, re Increase in Green Fees — Fox Creek, Idyl Wyld, and Whispering Willows, was received and placed on file for the information of the Council A communication (revised) from the Department of Parks and Recreation Department dated February 6, 2015, re Increase in Green Fees — Fox Creek, Idyl Wyld and Whispering Willows, was received and placed on file for the information of the Council A communication from the Office of the City Engineer, dated February 23, 2015, re Additional Information for Item #8, Regular Meeting of March 2, 2015, LED Retrofit of Mercury Vapor Street Lights on Five Mile Road from Farmington Road to East of 1-275 at Adams Avenue and from Hubbard Road to Merriman Road, was received and placed on file for the information of the Council A communication from the Office of the City Engineer, dated February 24, 2015, re Additional information for Item #9, Regular Meeting of March 2, 2015, Rehabilitation and reconstruction work along Levan Road from Schoolcraft Road to Five Mile Road, along with the reconstruction work along Levan Road from Five Mile Road northerly approximately 300 feet; and all together with necessary related work, MDOT Job No 124742A, Contract No 14-5643, Project No STP 1582(026), 39296 Regular Meeting Minutes of March 2, 2015 Federal Item No HK 0090, Control Section STU 82457, was received and placed on file for the information of the Council A communication from the Office of the City Engineer, dated February 25, 2015, re Additional Information — Item #10, Regular Meeting of March 2, 2015, 2015 Concrete Road Repair Program, Request to Extend Contract 14-C for 2015 Road Repairs, was received and placed on file for the information of the Council Pastor stated that the conflict of interest he thought might exist on Item #11 has been eliminated and therefore the item can remain on the Consent Agenda Katzman indicated in light of the DTE grant money reflected in Item #8 that he had suggested looking into converting all of the lights to LED but that due to some changes taking place in Lansing indicating a rate change for same the item will be looked at in committee to further explore the ramifications of that action Toy suggested that Council as a whole could voice their opinion in a letter sent to the State concerning the issue Christopher Martin spoke about his experience when he had changed the lighting on his property as a cost saving measure and DTE's response was On a motion by Toy, supported by Katzman, and unanimously adopted, it #45-15 RESOLVED, that having considered a communication from Frank Grisa, dated February 9, 2015, which requests permission to waive Section 8 32 070 (Noise Control) of the Livonia Code of Ordinances, as amended, to allow their St. Patrick's Day Celebration on Tuesday, March 17, 2015, from 7 00 a m until midnight, at 15231 Farmington Road, the Council does hereby grant permission as requested #46-15 RESOLVED, that having considered the report and recommendation from the Interim Superintendent of the Department of Parks and Recreation, dated February 6, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, submitted pursuant to Resolution #3417-15, adopted by the Parks and Recreation Commission on February 4, 2015, requesting proposed increases in Senior Cart Fees for Fox Creek, Idyl Wyld, and Whispering Willows Golf Courses, effective with the opening of the 2015 season, the Council does hereby concur in the recommendation of the Parks and Recreation Commission and an increase in senior cart fees at Fox Creek, Whispering Willows and Idyl Wyld Golf Courses for senior citizens (ages 62 39297 Regular Meeting Minutes of March 2, 2015 & up with valid ID) to $6 00 for 9 -holes of golf and $10 00 for 18 -holes of golf effective with the opening of the 2015 season #47-15 RESOLVED, that having considered the report and recommendation from the Interim Superintendent of the Department of Parks and Recreation, dated February 6, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, submitted pursuant to Resolution #3418-15, adopted by the Parks and Recreation Commission on February 4, 2015, requesting proposed increases in greens fees for Fox Creek, Idyl Wyld, and Whispering Willows Golf Courses, effective with the opening of the 2015 season, the Council does hereby concur in the recommendation of the Parks and Recreation Commission and the following increase in greens fees (day/time Idyl Wyld $1400 18 Holes restricted) $1250 $1300 Current Proposed Weekdays (day/time Rates Rates 9 Holes Before 4pm $1350 $1400 18 Holes $850 $1950 $2000 Senior Citizens (Ages 62 & Up with Twilight (time TBD based on time of $1250 valid ID) year) $1050 $11 00 (day/time (day/time 9 Holes restricted) 9 Holes restricted) $825 $850 (day/time $1350 $1400 18 Holes restricted) $1250 $1300 Juniors (Ages 9 - 17 with valid ID) (day/time 9 Holes restricted) $825 $850 (day/time $825 $850 18 Holes restricted) $12.50 $1300 Twilight (time TBD based on time of $1250 $1300 year) $1050 $11 00 Weekends (Saturday/Sunday/Holidays) 9 Holes $1350 $1400 18 Holes $1950 $2000 Senior Citizens (Ages 62 & Up with valid ID) (day/time 9 Holes restricted) $825 $850 (day/time 18 Holes restricted) $1250 $1300 Juniors (Ages 9 - 17 with valid ID) (day/time 9 Holes restricted) $825 $850 18 (day/time Holes restricted) $1250 $1300 Twilight (time TBD based on time of year) $1050 $11 00 Regular Meeting Minutes of March 2, 2015 Fox Creek and Whispering Willows Residents Current Weekdays Rates Proposed Rates 9 Holes $1600 $1700 18 Holes $22.00 $2300 Senior Citizens (Ages 62 & Up with valid ID) (day/time $1900 9 Holes restricted) $850 $900 (day/time $2700 Senior Citizens (Ages 62 & Up with valid ID) 18 Holes restricted) $1400 $1500 Juniors (Ages 9 - 17 with valid ID) 9 Holes (day/time $12.50 $1300 9 Holes restricted) $850 $900 (day/time 18 Holes restricted) 18 Holes restricted) $1400 $1500 Twilight (time tbd based on time of year) $11 50 $1200 Weekends (Saturday/Sunday/Holidays) 9 Holes $1700 $1800 18 Holes $2450 $2500 Senior Citizens (Ages 62 & Up with valid ID) (day/time 9 Holes restricted) $850 $900 (day/time 18 Holes restricted) $1400 $1500 Juniors (Ages 9 - 17 with valid ID) (day/time 9 Holes restricted) $850 $900 (day/time 18 Holes restricted) $1400 $1500 Twilight (time tbd based on time of year) $11 50 $1250 Non -Residents Weekdays 9 Holes $1900 $2000 18 Holes $2600 $2700 Senior Citizens (Ages 62 & Up with valid ID) (day/time 9 Holes restricted) $12.50 $1300 (day/time 18 Holes restricted) $1950 $2050 Juniors (Ages 9 - 17 with valid ID) 39299 Regular Meeting Minutes of March 2, 2015 (day/time 9 Holes restricted) $1250 $1300 (day/time 18 Holes restricted) $1950 $2050 Twilight (time tbd based on time of year) $1400 $1500 Weekends (Saturday/Sunday/Holidays) 9 Holes $2050 $21 00 18 Holes $3000 $31 00 Senior Citizens (Ages 62 & Up with valid ID) 9 Holes $1250 $1300 18 Holes $1950 $2050 Juniors (Ages 9 - 17 with valid ID) 9 Holes $12.50 $1300 18 Holes $1950 $2050 Twilight (time tbd based on time of year) $1400 $1500 9 Hole Special 18 Hole $11 04 $12.04 Special $1847 $1947 Outing Rate $21 54 $2500 League Rate $1900 $1900 #48-15 RESOLVED, that having considered the report and recommendation of the Interim Superintendent of Parks and Recreation, dated February 6, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, the Council does hereby authorize the purchase of a refurbished golf course irrigation pump station at Whispering Willows Golf Course from budgeted funds, from Pro Pump & Controls, 27962 East Broadway, Moline, Ohio 43465, in the amount of $54,500 00, FURTHER, the Council does hereby authorize the expenditure of a sum not to exceed $54,500 00 from funds available in Capital Improvement Account No 409-000-971-686 for this purpose, FURTHER, the Council does hereby authorize the said purchase without competitive bids for the reasons outlined in the aforementioned report and recommendation and such action is taken in accordance with Section 3 04 140(D)(3) of the Livonia Code of Ordinances, as amended #49-15 RESOLVED, that having considered the report and recommendation of the Fire Chief, dated February 2, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, the Council does hereby authorize the purchase of one (1) Zoll X - Series Bi -Phasic Cardiac Monitor/Defibrillator for the Fire Department for a net price of $25,312 98, based on a total price of $32,249 63, including certain accessories, less trade-in of $6,936 65, from Zoll Medical Corporation, 269 Mill Road, Chelmsford, Massachusetts 01824, FURTHER, 39300 Regular Meeting Minutes of March 2, 2015 the Council does hereby authorize an expenditure in an amount not to exceed $25,312 98 from funds already budgeted in Account No 101-338- 987-000 (Fire Fighting — Capital Outlay — Other Equip ) as well as the trade- in of the existing cardiac monitor/defibrillator for a credit of $6,936 65, FURTHER, the Council does hereby authorize the said action without competitive bidding for the reasons indicated in the aforesaid communication, and such action is taken in accordance Section 3 04 140 D 3 of the Livonia Code of Ordinances, as amended #50-15 RESOLVED, that having considered a communication from the Fire Chief, dated January 27, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, the Council does hereby authorize the purchase of (3) 2015 Chevrolet Equinox AWD vehicles from Berger Chevrolet, Inc, 2525 281H Street S E, Grand Rapids, Michigan 49512, for a total amount not to exceed $70,995 00, the same to be expended from funds already budgeted for this purpose in Account No 101-341-985-000 (Fire Prevention - Capital Outlay - Vehicles), FURTHER, the Council does hereby determine to authorize the said purchase without competitive bidding inasmuch as the same is based upon the low State of Michigan bid price (under Contract No 3958-0083A), and such action is taken in accordance with the provisions set forth in Section 3 04 140 D 4 of the Livonia Code of Ordinances, as amended, FURTHER, the Council does hereby authorize the disposal of three (3) surplus City - owned vehicles at public auction after receipt of the new vehicles #51-15 RESOLVED, that having considered a communication from the Fire Chief, dated January 22, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, with regard to a request to approve a Tag -On Order from Pierce Manufacturing Inc , through Halt Fire, Inc , the Council does hereby approve a tag -on order to the City's most recent order with Halt Fire, Inc , pursuant to Council Resolution No 03-14, approved on January 13, 2014, for the purchase of one (1) Pierce Arrow XT Fire Engine Pumper in an amount not to exceed $470,116 00 from Halt Fire, Inc, 50169 W Pontiac Trail Unit 5, Wixom, Michigan 48393, to replace a 2003 American LaFrance Eagle Pumper being removed from service and placed up for auction, the same having been in fact the lowest bid received and meets all specifications, FURTHER, the Council does hereby authorize an expenditure in an amount not to exceed $470,116 00 from funds budgeted in Account No 101-338-985-000 (Fire Suppression — Capital Outlay - Vehicles) for this purpose #52-15 RESOLVED, that having considered a communication from the City Engineer, dated February 4, 2015, which bears the signature of the Director of Finance, is approved by the Director of Public Works and approved for submission by the Mayor, and a communication from the City Engineer, dated February 23, 2015, which is approved by the Director of Public Works and approved for submission by the Mayor, the Council does hereby, for and on behalf of the City of Livonia, accept an $11,872 00 grant 39301 Regular Meeting Minutes of March 2, 2015 from Detroit Edison Company (DTE), FURTHER, the Council does hereby appropriate and authorize an additional expenditure in an amount not to exceed $91,865 00 from the unexpended fund balance of the Capital Projects Fund (401) for Contribution -In -Aid Construction to be paid to the Detroit Edison Company, Community Lighting Group, 8001 Haggerty Road, Belleville, Michigan 48111, and included with the agreement with DTE, with the understanding that the Energy Optimization (EO) Rebate in the amount of $20,727 00 will be reimbursed to the City upon completion of the work; FURTHER, the Council does hereby authorize the use of these grant funds and City funds to retrofit 229 Mercury Vapor Streetlights to LED along Five Mile Road, from Farmington Road to East of 1-275 at Adams Avenue and from Hubbard to Merriman Road, which is estimated to produce an energy cost savings of $52,445 64 annually, and the City Engineer is hereby authorized to approve any minor adjustments in the work as may be necessary; and the Mayor and City Clerk are hereby authorized, for and on behalf of the City of Livonia, to execute the agreement with DTE subject to the approval as to form by the Department of Law, and to do all other things necessary or incidental to the full performance of this resolution #53-15 RESOLVED, that having considered a communication from the City Engineer, dated February 4, 2015, which bears the signature of the Director of Finance, is approved by the Director of Public Works and approved for submission by the Mayor, and a communication from the City Engineer, dated February 23, 2015, which is approved by the Director of Public Works and approved for submission by the Mayor, regarding approval to retrofit Mercury Vapor Streetlights to LED on Five Mile Road from Farmington Road to East of 1-275 at Adams Avenue and from Hubbard Road to Merriman Road, the Council does hereby refer the question of the cost of total street light replacement with LED'S to the Infrastructure and Community Transit Committee for its report and recommendation #54-15 RESOLVED, that having considered the report and recommendation of the City Engineer, dated January 27, 2015, which is approved by the Director of Public Works and bears the signature of the Finance Director, is approved as to form by the Department of Law, and is approved for submission by the Mayor, and a communication from the City Engineer, dated February 24, 2015, which is approved by the Director of Public Works, and is approved for submission by the Mayor, to which is attached a proposed agreement between the City of Livonia and the Michigan Department of Transportation for the rehabilitation and reconstruction work along Levan Road from Schoolcraft Road to approximately 300 feet North of Five Mile Road, including concrete pavement repair, hot mix asphalt paving, sidewalk ramp, and sign and pavement marking work, the Council does hereby authorize the Mayor and City Clerk for and on behalf of the City of Livonia, to execute this agreement in the manner and form herein submitted, FURTHER, the Council does hereby appropriate and authorize the expenditure of the sum of $464,000 00 from funds budgeted for this purpose from Account No 202- 39302 Regular Meeting Minutes of March 2, 2015 463-818-125 (Mayor Street Fund — City Participation in County and MDOT Projects) for the City's estimated share of this project (28 8% of the total estimated cost of $1,610,900 00 for this project), and the City Clerk is hereby requested to forward a certified copy of this resolution, together with the signed agreement, to the Michigan Department of Transportation #55-15 RESOLVED, that having considered the report and recommendation of the City Engineer, dated February 6, 2015, approved by the Director of Public Works, which bears the signature of the Director of Finance and is approved for submission by the Mayor, and a communication from the City Engineer, dated February 25, 2015, approved by the Director of Public Works, and is approved for submission by the Mayor, the Council does hereby agree to extend Contract 14-C with Hard Rock Concrete, Inc, 38146 Abruzzi Drive, Westland, Michigan 48185 to cover the performance of all work required in connection with the 2015 Concrete Road Repair Program, for the estimated total cost of $2,560,000 00, based on the bid unit prices from 2014, Contract 14-C, with the exception of revised unit prices for bid items 15, 16, 17, and 75 (aggregate base for 10, 8 and 6 -inch, modified) and bid items 34, 35 and 85 (7 and 9 -inch non -reinforced concrete pavement with integral curb), revised mobilizations costs of $25,000 00 and agreed upon inspector days based on AEW'S recommendation, said amount to be adjusted based upon the quantities of work actually completed, said estimated cost and unit prices having been in fact the lowest bid received for this item, FURTHER, the Council does hereby authorize an expenditure in the amount of $2,560,000 00 from funds already budgeted in the Roads Fund in the following accounts for this purpose Account No 204-463-818-110 (Reconstruction) $1,768,000 00 Account No 204-463-818-114 (Maintenance) $ 792,000 00 FURTHER, the City Engineer is hereby authorized to approve minor adjustments in the work as required, and the Mayor and City Clerk are hereby authorized to execute a contract for and on behalf of the City of Livonia with the aforesaid bidder and to do all other things necessary or incidental to the full performance of this resolution #56-15 RESOLVED, that having considered communications from the City Planning Commission, dated February 12, 2015, which transmits its resolutions #02-07-2015 and #02-08-2015, adopted on February 10, 2015, with regard to Petition 2015-01-08-01, submitted by John Vardouniotis, requesting site plan approval in connection with a proposal to remodel the exterior of the restaurant (Mama Mia), located on the north side of Plymouth Road between Inkster Road and Cardwell Avenue (27770 Plymouth Road) in the Southeast Y4 of Section 25, the Council does hereby concur in the recommendation of the planning commission and Petition 2015-01-08-01 is hereby approved and granted, subject to the following conditions 39303 Regular Meeting Minutes of March 2, 2015 1 That the Elevation Plan marked E1 dated December 2, 2014, prepared by Extreme Building & Design, is hereby approved and shall be adhered to, 2 That the Elevation Plan marked E2 dated January 2, 2015, prepared by Extreme Building & Design, is hereby approved and shall be adhered to, 3 That shrubs or bushes similar to the ones shown on the submitted renderings shall be planted along the front and west side of the building, and all landscaped areas shall be permanently maintained in a healthy condition, 4 That the site's trash dumpster area shall be fully enclosed and the three walls of the trash dumpster area shall be constructed out of building materials that shall complement that of the building and the enclosure gates shall be of solid panel steel construction or durable, long-lasting solid panel fiberglass and maintained, and when not in use closed at all times, 5 That the issues as outlined in the correspondence dated January 30, 2015 from the Assistant Director of Inspection shall be resolved to the satisfaction of the Inspection Department and/or Engineering Department; 6 That only conforming signage is approved with this petition, and any additional signage shall be separately submitted for review and approval by the Zoning Board of Appeals, 7 That no LED lightband or exposed neon shall be permitted on this site including, but not limited to, the building or around the windows, 8 That the specific plans referenced in this approving resolution shall be submitted to the Inspection Department at the time the building permits are applied for; and, 9 Pursuant to Section 19 10 of Ordinance #543, the Zoning Ordinance of the City of Livonia, this approval is valid for a period of ONE YEAR ONLY from the date of approval by City Council, and unless a building permit is obtained, this approval shall be null and void at the expiration of said period A roll call vote was taken on the foregoing resolutions with the following result: AYES Pastor, Meakin, Toy, Scheel, Nash, Katzman, Brosnan NAYS None 39304 Regular Meeting Minutes of March 2, 2015 Toy expressed her reasoning for wanting to send Item #12 to the Capital Improvement, Natural Resources and Waste Management Committee and commented on the excellent service the City receives from Waste Management. Meakin indicated that the Committee will meet on March 18, 2015 at 7 00 p m in Council Chambers Nash stated she was not on Council five years ago when this issue was addressed but complimented Waste Management on their service to Livonia as well as helping other communities last year after flooding occurred Ralph Williams, 18630 Foch, spoke about the history of the Waste Management contract with the City Christopher Martin, talked about Jim McCann's term on Council and millage passage Scott Cabauatan, from Republic Services, indicated his company would very much like to service the City of Livonia in connection with trash collection and would submit an RFP if there was an opportunity to do so Mayor Kirksey commented on the excellent service Waste Management provides to Livonia and indicated that the issue can be looked at more closely in committee A communication from Richard & Joanne M Wassermann received on February 24, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Rizzo Environmental Services, dated February 16, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Rizzo Environmental Services, dated February 18, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Rizzo Environmental Services, dated February 24, 39305 Regular Meeting Minutes of March 2, 2015 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Alex Bishop, Director of Inspection, dated February 28, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Allan Frisk, dated February 22, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council A communication from Michael Shesterkin from the Greenleaf Committee on Sustainability, dated February 26, 2015, regarding the request to extend contract between the City and Waste Management, was received and placed on file for the information of the Council On a motion by Toy, supported by Nash, and unanimously adopted, it was #57-15 RESOLVED, that having considered the report and recommendation of the Superintendent of Public Service and the Director of Public Works, dated January 21, 2015, which is bears the signature of the Director of Finance and is approved for submission by the Mayor, and is submitted pursuant to Council Resolutions #350-10 and #279-10, regarding the solid waste/recycling contract between the City of Livonia and Waste Management of Michigan, Inc, the Council does hereby refer this matter to the Capital Improvement, Natural Resources and Waste Management Committee for its report and recommendation On a motion by Kritzman, supported by Toy, and unanimously adopted, it was #58-15 RESOLVED, that having considered a communication from the Director of Community Resources, dated January 31, 2015, which bears the signature of the Director of Finance and is approved for submission by the Mayor, the Council does, for and on behalf of the City of Livonia, accept various cash and in-kind donations from the sources indicated therein, FURTHER, the Council does hereby appropriate and credit the amount of $793 00 to Account No 702-285-139 Community Projects, credit $2,341 00 to Account No 702-285-214 Youth Commission Trust, credit $2,425 00 to Account No 702-285-216 Senior Citizen Programs, and credit $1,895 00 to 39306 Regular Meeting Minutes of March 2, 2015 Account No 702-285-219 Emergency Service programs, representing the total cash donations, for the purpose designated by the donors On a motion by Scheel, supported by Katzman, and unanimously adopted, it was #59-15 RESOLVED, that having considered a communication from the Office of the Mayor, dated February 5, 2015, the Council does, for and on behalf of the City of Livonia, accept various cash and in-kind donations from the sources indicated therein, FURTHER, the Council does hereby appropriate and credit the amount of $765,337 00 to Account No 208-000- 691-143 Contributions-Nehasil Park, representing the total cash donations, to pay for the park construction and the remainder for ongoing park maintenance There was no Audience Communication at the end of the meeting On a motion by Toy, supported by Scheel, and unanimously adopted, this 1,772nd Regular Meeting of the Council of the City of Livonia was adjourned at 745pm '�da� /-/ *�/ Susan A. Hoff, City Jerk