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HomeMy WebLinkAboutPARKS & REC 2015-09-02 M I N U T E S th 744 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On September 2, 2015 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Paul Condon, Acting Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present : Paul Condon, Cathy Kevra, Kevin Summers Members absent : Roger Walklin, Mark Johnson Also present : Ted Davis, Superintendent Tom Murphy, Facility Manager Patty Novak, Webster School volunteer Mr. Condon said the minutes of the August meeting can’t be approved as there are not enough members present from the August meeting to approve them. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3450-15RESOLVED, that the Commission move Old Business 3 to the front of the agenda A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, and Summers ABSENT: Walklin and Johnson adopted The Acting Chairperson declared the resolution. Mrs. Novak Request from Webster Parent Volunteer Re: Use of Jaycee Park drive for car parade – introduced herself and gave a brief explanation of the event to be held October 9, 2015 from Mrs. Kevra 1:45-2:30 p.m. asked if the group has talked to the principal and police department. Mrs. NovakMrs. Kevra said yes and everyone is in agreement. asked if someone will be directing Mrs. NovakMrs. Kevra the cars. said there will be staff and also parent volunteers. said due to the increased traffic on Mayfield, she would like to see the speed limit enforced to be considerate of the Mrs. NovakMr. Condon neighborhood. said a teacher will email the participants. said at the last Mrs. Novak meeting the Commission requested an approval in writing by the police department. Mr. Davis said the officer does not want to email anyone but he said anyone can call him. said he would contact the officer and then notify the Commission. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3451-15RESOLVED, that the Commission approves use of the drive at Jaycee Park for a car parade held by Webster School on October 9, 2015. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, and Summers ABSENT: Walklin and Johnson adopted The Acting Chairperson declared the resolution. Ms. Novak left the meeting at 7:14 p.m. 2 Commission Meeting September 2, 2015 Reports from Staff – There were no comments. Mr. CondonMr. Davis asked if Barb has started her new position yet? said her last day is Friday and I’ll be helping out with website updates. He said we are in good shape with the L Magazine as the first draft is done. Mr. Davis For General Updates, said he and Tom met with Mr. Slater regarding the 208 budget and we had to trim back a little bit and some capital projects will be financed through block grant money and a Wayne County grant. He said our user fees and millage basically cover day to day operations and bond payments so at this point, anything capital, will come out of our fund balance. He said there are areas we want to address and lower expenses so we will come back in a month or two with fee increases. He explained some ideas regarding the figure skating program and a revision of the arena agreement as well as a possible adult softball per player fee to cover maintenance of fields. Mr. Condon There was a discussion of current field conditions. asked if there are any big budget Mr. Davis expenses needed at the community center in the future? said carpet in the fit hub and remarcite of both pools. He said we’re putting together a 5 year comprehensive capital plan with what we want here and out at the parks and we are up to $6million. He said we will look at how we’re delivering some services, cutting some things and possibly raising some fees. Communications Mr. Davis Green Fee Report – August 2015 – commented that Fox Creek was booked solid today. Mr. Condon 409 Report – said this looks good. Mr. Condon LCRC Package Totals – August 2015 – said we are where we should be but a little down from last year. Mr. Condon LCRC Code of Conduct – August 2015 – said there is just one new incident. Mrs. Kevra LCRC Comment Card Report – August 2015 – said she agrees with the comment Mr. Murphy regarding sorting classes online by day and time. said we do have a schedule posted on the website. He said we post it the first week of classes after cancellations have been determined. Mr. Condon Customer comment Re: Lifeguards – said this is a nice letter. Mr. Davis Department job postings – said there were 25 applications for Recreation Supervisor which was open competitive and closed on Monday, August 31. He said he gave Civil Service some Mr. Davis people he would like seated on the interview panel and some questions. said there are 37 applicants, so far, for the Assistant Superintendent position which had the closing date extended to September 11. He said the Program Supervisor is an internal posting so there will be just one applicant. Mr. Davis Skate Park Rules updated and approved by the Law Department – said Law decided to only make two changes. A day pass no longer needs to be purchased and spectators no longer have to stay outside the fenced area since there is seating within. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3452-15RESOLVED, that the Commission approve the following skate park rules: 3 Commission Meeting September 2, 2015 In order to maintain a safe and enjoyable environment for all users of the facilities, the LCRC respectfully asks that all users be aware and adhere to the following policies: Skate boarding\\ blading can be dangerous…Skate at your own Risk. In choosing to participate in this activity, you assume all risk. 1. Park hours are: April 1 – November 1 Monday – Friday 11 a.m.-7 p.m. (school days open at 3pm) Saturday 10 a.m. -6 p.m. Sunday 10 a.m.- 5 p.m. LCRC reserves the right to close the park at anytime. 2. Protective helmet is required for anyone on cement area. Elbow and kneepads are recommended. 3. Youth 11 and under must be supervised by a parent. 4. All equipment must be in safe working order. 5. Food/drink not permitted in the skate park area. Plastic water bottles only. 6. Personal belongings, gym bags, backpacks, etc. are not permitted on the skate park cement area. 7. No headphones. Music may be played at a low volume. LCRC reserves the right to eliminate music at any time. 8. No smoking, tobacco products or foul language. 9. Only one skater on the ramps at a time. Be courteous for equal time to all. Observe flow patterns. 10. Proper attire is required. Shirt and shoes are mandatory. 11. Please remove loose fitting jewelry or tuck inside clothing. 12. Management is not responsible for lost, stolen or damaged personal property. 13. Report vandalism to the LCRC. 14. No bikes of any type, unicycles or scooters are allowed. THANK YOU FOR KEEPING YOUR PARK CLEAN AND SPENDING TIME ON THE RAMPS. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, and Summers ABSENT: Walklin and Johnson adopted The Acting Chairperson declared the resolution. Mr. Murphy explained some recent vandalism at the skate park, Mr. Davis Letter to Council Re: Fairway Drainage at Whispering Willows Golf Course – said this will be going to Council. He explained that there was not a good reference for the low bidder. Old Business Mr. Davis Clement Circle Pool – explained the budget for the pool and said it will probably be paid for from the general fund. There was a discussion of the possible settlement and the insurance Mr. Davis negotiations. said we don’t have official documents to go out for bids yet. He said he has been trying to contact the Clement Circle Civic Association president as he would like the Mr. Summers neighborhood to have some input. said he still has reservations about the project. Mr. Davis There was a discussion of the project. said we’ll be going for a 15 year warranty. There was more discussion of the lawsuit. 4 Commission Meeting September 2, 2015 Mr. Davis Teenagers on Friday nights – said there was discussion at our recent staff meeting regarding raising the age of unattended kids in the facility to 14. He said most of our problems stem from 12-13 year olds buying day passes and then neither they nor their parents have any Mr. Davis commitment to the facility whether they are residents or non-residents. said a solution would be raising the day pass age to 14 but members can still be 12 and unattended as members have a commitment to the facility so if they were to be suspended then they are out money. He said we have reliable information about members but day pass user information isn’t as accurate. There Mr. Murphy was a discussion of other facilities’ policies. said by not changing member’s age Mrs. Kevra requirements then we won’t get so many complaints. said we should be mindful of the Mr. DavisMr. Condon members. said this would encourage people to buy memberships. asked if Mr. Davis there have been issues the last few Fridays? said no but it will start back up in the Fall. Mr. Condon suggested keeping this as Old Business so Mark and Roger can discuss it at the next Mr. Condon meeting. suggested adding to the resolution that it is being done to respond to Mr. Davis member’s complaints or present it this way in the L Magazine. said this could be used as Mr. Summers a marketing tool to bring back people that have left for this reason. said we can try it and then change it back if necessary. There was a discussion of day pass users versus members. Mr. CondonMr. Davis suggested an evening pass rate. said we could do that and commented that we have also discussed no re-entry. New Business Mr. Condon Letter from Ted Davis Re: Tee sign contract – said he is concerned about hiring a Mr. Davis company to find sponsors and after three years they don’t renew. said the sign is easy to Mr. SummersMr. Davis change out. said he would like to see the tee sign. said he will email it to Mr. CondonMr. Davis Commission. asked how the price was determined? explained the process. Mr. Davis There was a discussion of the price and revenue. said per Law it will be the business Mr. Summers name only, no logos or websites, etc. asked if it is contingent on getting a sponsor for Mr. Davis every hole? said this company will market it and have a time line to complete the entire Mr. Condon course or walk away if it can’t be completed. asked if Tom Welsh is happy with the Mr. DavisMr. Condon layout? said this is who and what Tom wants. asked if it can be added to the sponsorship contract that we require any money received by the company on behalf of the City Mr. Summers of Livonia should be returned if the contract can’t be fulfilled? said the contract is between the company and the sponsor but we should have a copy of it. There was a discussion of Mr. Davis the perception of the contract. gave a description of the company and said Tom checked Mrs. KevraMr. his references which were very good. asked about the artwork and the time line? Davis said the business can use different script and pointed out where the time line is listed on the agreement. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3453-15RESOLVED, that the Commission approves the tee sign contract with Schueller Golf Sales for new granite tee signs at all three Livonia golf courses. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, and Summers ABSENT: Walklin and Johnson adopted The Acting Chairperson declared the resolution. Mr. Summers said we are not in the business of guaranteeing people’s contractual obligations. He said people entering into a sponsorship with this company should read the contract they are signing. Mr. Davis Jaycee Park complaints from neighbors – said there have been more comments since these. He said he has met with Mr. Zagata and his wife regarding the traffic on Mayfield and he is sympathetic to the situation. He said Mr. Zagata brought up the nuisance clause in the contract but 5 Commission Meeting September 2, 2015 Mr. Mr. Fisher said cars driving on a public street does not meet the threshold of a public nuisance. Davis said if we broke the lease the maintenance of the turf field is a concern as we have no experience or equipment for it. He said according to the provision of the lease we would have to give them the same amount of hours they get now through 2023 for free and we would have to Mr. Condon maintain everything. said right now we don’t get any money from them but they are Mr. Davis maintaining the field. said his recommendation is to make it as tolerable for the neighbors as possible and he has given Wolves and Hawks an additional field at Bicentennial Park so they won’t have any grass practices at Jaycee which should cut down on traffic. He said he called and Mr. Condon emailed everyone concerned that we’re not going to break the lease. said when we agreed to do the artificial turf it was in order to reduce the amount of time that Parks Maintenance Mr. had to work in the parks but now we’re hearing that maintenance wouldn’t have been a big deal. Davis said Parks Maintenance is adding people and the budget has somewhat stabilized. He said Mr. this is a reminder that we have to be very careful when we do things in neighborhood parks. Davis said it is an automatic renewal if they meet the time requirement and they will ask for another Mr. renewal. There was a discussion of the life of a turf field and who is responsible for removal. CondonMr. Davis asked if this has been discussed with the police department? said they are patrolling more. There was a discussion of the cost of putting in another drive leading into the park. The Acting Chairperson called the meeting adjourned at 8:40 p.m. PAUL CONDON, ACTING CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, OCTOBER 7, 2015 AT 7:00 P.M.