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HomeMy WebLinkAboutSYNOPSIS - 2014-12-15 th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING LIVONIA CITY COUNCIL – DECEMBER 15, 2014 Meeting was called to order at 7:00 p.m. by President Brosnan. Present: Brandon Kritzman, John Pastor, Brian Meakin, Laura Toy, Lynda Scheel, Susan Nash, and Maureen Miller Brosnan. Absent: None. th MAD #358-14 Resolution by Scheel and Pastor, approving the minutes of the 1,766 FAT Regular Meeting of the Council held December 1, 2014. A roll call vote was taken on the foregoing Resolution: AYES: Kritzman, Pastor, Meakin, Toy, Scheel, and Nash. NAYS: None. PRESENT: Brosnan. Nash extended birthday greetings to Laura Toy for her upcoming birthday on December nd 22. Pastor sent birthday greetings to Brian Meakin, nieces Leila and Taylor, and nephew Adam. He wished everyone Happy Holidays. Meakin announced that the Livonia Community Foundation is accepting grant th applications for eligible 501(c)(3) organizations through January 5. The form is on their website. Toy recognized the birthdays of Linda McCann, Dennis Wright and Brian Meakin. th Brosnan wished daughter Marie a Happy 20 Birthday. She also acknowledged the hardworking staff that put up the Holiday decorations in and around City Hall. She thanked the Livonia Historic Society for the wonderful dinner put on for Council at the Hill House. Toy stated that she enjoyed watching the Livonia Chorus at Clarenceville High School. th Nash also wished son Logan a Happy 14 Birthday being celebrated on Christmas Day. Mayor Kirksey presented Terry Marecki, City Clerk, with a commendation from himself and the Council, thanking her for her many years of service to the community and wished her well in her new position of Wayne County Commissioner. President Brosnan announced there is new data on Item #26 and Item X-1 and that there will be three (3) X-Items at the end of the meeting. AUDIENCE COMMUNICATION: th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 2 LIVONIA CITY COUNCIL – December 15, 2014 Robb Drzewicki, from PTSA Council thanked the City Council for making 2015 the Year st of the PTA Dad and announced there will be a 1 Annual PTA Dads Chili Cook Off being held on January 10, 2015 from 11:30 a.m. – 4:00 p.m. at Franklin High School. The following items were received and filed: Communication from the Department of Law, dated November 24, 2014, re: Keith Hammons v. City of Livonia, et al., US District Court Case No. 2:13-cv-15134. Communication from the Department of Law, dated November 21, 2014, re: International Outdoor, Inc. v City of Livonia, Wayne County Circuit Court Case No. 14- 008996-CZ. Readiness and Response Plan in the event of an Ebola incident in our Community, presented by David Spivey, President and CEO, and Dr. Peter Dewes, Chief Medical Officer of St. Mary Mercy Hospital. Communication from Michael T. Slater, Treasurer, dated May 12, 2014, re: setting forth the rate of tax to be levied for the Plymouth Road Development Authority for the Year 2014 and requesting that it be collected as a summer tax. A communication from the Office of the City Clerk, dated November 17, 2014, re: tax rate for the Oakland Schools Intermediate School District for the 2014-2015 school year, as approved by the Oakland County Board of Commissioners on June 9, 2014, and requesting the City of Livonia collect same as a summer tax. A communication from the Office of the City Clerk, dated July 17, 2013, re: setting rate of tax to be levied for the Huron-Clinton Metropolitan Authority for the Year 2014, as approved by the Huron-Clinton Metropolitan Authority on June 11, 2014, and requesting that it be collected as a winter tax. A communication from the Office of the City Clerk, dated November 17, 2014, re: tax rate for the Wayne County Regional Educational Service Agency (RESA) for the 20143- 2015 school year, as approved by the Board of Education of the Wayne County Regional Educational Service Agency on June 11, 2014, and requesting the City of Livonia collect same as a summer tax. A communication from the Office of the City Clerk, dated November 17, 2014, re: setting forth the rate of tax to be levied for the Wayne County Zoological Authority Millage for the Year 2014, as approved by the Wayne County Zoological Authority on September 30, 2014, and requesting that it be collected as a winter tax. th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 3 LIVONIA CITY COUNCIL – December 15, 2014 A communication from the Office of the City Clerk, dated November 17, 2014, re: tax rate for the State Education Tax, as submitted by the State Treasurer on April 1, 2014, and requesting the City of Livonia collect same as a summer tax. A communication from the Office of the City Clerk, dated November 17, 2014, re: tax rate for the Wayne County Art Institute Authority for the Year 2014, as approved by the Wayne County Art Institute Authority on September 29, 2014, and requesting that it be collected as a winter tax. The following resolutions were offered by Toy and Scheel: MAD #359-14 Referring the matter of the request of Tom Wagatha, TNT Tree and FAT Stump, to purchase City-owned property located on Glendale between Farmington and Plan Merriman Roads, in order to use the land to process hardwoods into split firewood and create TNT Firewood Outlet, to the City Planning Commission and to the Administration for their report and recommendation. #360-14 Accepting the proposal submitted by GovDelivery, Inc., 408 St. Peter MAD Street, Suite 600, St. Paul, Minnesota 55102, for a one-year licensing of the FAT IS GovDelivery Service in the amount of $18,975.00; FURTHER, the Council does hereby authorize an expenditure in an amount not to exceed $18,975.00 from funds budgeted for this purpose; FURTHER, the Council does hereby authorize an expenditure for ongoing subscription in an amount not to exceed a five (5%) percent increase over the previous year from funds available; FURTHER, the Council does hereby authorize the action herein without competitive bidding in accordance with Section 3.04.140.D.4 of the Livonia Code of Ordinances, as amended, as pricing is provided through Oakland County’s G2G Cloud Solutions contracts; and the Mayor and City Clerk are hereby authorized, for and on behalf of the City of Livonia, to sign the proposal dated June 17, 2014, subject to such changes as the Department of Law may deem necessary, and to do all other things necessary or incidental to the full performance of this resolution. #361-14 Authorizing the Mayor and City Clerk, for and on behalf of the City of MAD FAT Livonia, to execute an agreement for Specialized Services Transportation Operating ComRes Assistance Program between SMART and the City of Livonia for the period October 1, 2014 through September 30, 2015. #362-14 Accepting the unit price bids meeting all specifications of Allgraphics, Mr. MAD FAT Frank Alspector, 28960 E. King William Dr., Farmington Hills, MI 48331, for seven (7) P&R items of clothing; Essential Business Services Group, Inc., Carolyn Wright-Thomas, 21621 Concord, Southfield, MI 48076, for seven (7) items of clothing; All American Embroidery, Sandeep Narang, 31600 Plymouth Road, Livonia, MI 48150, for nine (9) items of clothing; and Creative Embroidery, Shelly Workman, 1156 Plett Rd., Cadillac, MI 49601, for two (2) items of clothing to supply Parks and Recreation Department for the 2015 Fiscal Year from budgeted funds. th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 4 LIVONIA CITY COUNCIL – December 15, 2014 MAD #363-14 Authorizing the purchase of 300 buckets of pulsar briquettes from B & B FAT Pools and Spas, 29440 Six Mile Road, Livonia, Michigan 48152, for a price of $105.00 P&R per 50 lb. bucket for a total price of $31,500.00 for use at the Community Recreation Center, Botsford, Clements Circle and Shelden Pools, with the understanding that such price per bucket will remain in place through December 31, 2015; FURTHER, authorizing an expenditure in the amount of $31,500.00 from funds already budgeted. (CRS 34-05, 43-06, 414-07, 455-08, 400-09, 316-10, 371-11, 07-13, & 409-13) #364-14 Approving the two-year Weed Cutting Contract (INSP 14-2), from May 1, MAD FAT 2015 through December 31, 2017, with Maverick Property Maintenance LLC, 9175 Insp General Court, Plymouth, Michigan 48170, at the unit price bid subject to final payment based upon the actual units completed; FURTHER, the Council does hereby authorize the second lowest bidder, R.F.C. LLC d/b/a U.S. Lawns of Livonia, 15040 Dumay, Southgate, Michigan 48195, to provide weed cutting and routine maintenance in the event the low bidder is unable to perform the services specified, for the estimated cost of $36,000.00 annually, based upon the Public Service Division’s estimate of units involved; FURTHER, the Council does hereby authorize an advance expenditure in an amount not to exceed $27,000.00 per year; FURTHER, authorizing the Director of Inspection to approve minor adjustments in the work as necessary. (CR 173-99) #365-14 Authorizing and approving the purchase of seven (7) 2015 Ford Escape MAD SUV’s (Mich Spec 3905-0018B), from Gorno Ford, 22025 Allen Road, Woodhaven, MI FAT Insp 48138 in the amount of $22,745.00 each, for a total price of $159,215.00, to be expended from funds already budgeted, to replace four (4) 2008 Ford Escapes and three (3) 2009 Ford Escapes which will be submitted for trade-in with a value of $39,200.00 to be deposited to refuse fund sale of fixed assets Account. #366-14 Authorizing the Mayor and City Clerk to execute a one year contract, for MAD and on behalf of the City of Livonia, with East Jordan Iron Works, 13001 Northend FAT Eng Avenue, Oak Park, MI 48237, for stormwater, water main and sanitary manhole related items not to exceed $60,000.00 annually; FURTHER; authorizing an expenditure in an amount not to $60,000.00 from funds already budgeted for this purpose. #367-14 Accepting the quotation of Liqui-Force Services (USA), Inc., 28529 MAD Goddard Road, Suite 106, Romulus, Michigan 48174, to perform various emergency FAT relining repairs as well as relining of a water main crossing under I-96, in the amount not Eng to exceed $439,674.50; FURTHER, authorizing an expenditure in an amount not to exceed $439,674.50 and the Director of Public Works is hereby authorized to approve any minor adjustments in the work as it becomes necessary. #368-14 Accepting the low unit prices bid meeting all specifications of Ellsworth MAD Industries, Inc., P.O. Box 5366, Plymouth, MI 48170; Freeport Supply Co., 20091 FAT Eng Pennsylvania, Brownstown, MI 48193; and Dan’s Transport Inc. 5700 Ready Rd., South Rockwood MI 48179 for aggregates (road gravel, slag and stone) for the 2015 calendar year from budgeted funds. th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 5 LIVONIA CITY COUNCIL – December 15, 2014 #369-14 Authorizing Change Order Number 2 to the 2014 Concrete Road MAD FAT Reconstruction Contract 14-C and additional expenditures at additional locations within Eng the target area, in the amount of $74,793.04, payable to Hard Rock Concrete, Inc., 38146 Abruzzi Drive, Westland, MI 48185, over and above amounts previously authorized in Council Resolution #90-14, adopted on April 7, 2014, and in Council Resolution #220-14; FURTHER, the Council does hereby authorize total appropriations and expenditures on Contract 14-C with Hard Rock Concrete, Inc., in an amount not to exceed $1,787,206.04; FURTHER, additional repairs authorized hereunder (Consumer’s Energy and additional concrete patching on Lyndon Road) shall be paid from the Unexpended Fund Balance of Road, Sidewalk, and Tree (204); FURTHER, the Council does hereby authorize the City Engineer to approve minor adjustments in the work as it becomes necessary. (CR 220-14) #370-14 Determining to waive Section 8.32.070 (Noise Control) of the Livonia MAD Code of Ordinances for work during the night time hours for the duration of the M-14 FAT Eng Road Resurfacing Project in order to adhere to MDOT specifications, to reduce the OrdEnf impact to the motoring public and to maintain an aggressive work schedule, work expected to begin in June of 2015 and be completed in September of 2015. #371-14 Authorizing an additional appropriation and expenditure for the State MAD Revolving Fund (SRF) Project Plan 5543-01 – Manhole Rehabilitation Project, in an FAT Eng amount not to exceed $171,086.47 payable to Advanced Rehabilitation Technology Ltd., 1116 County Road 17, Bryan, OH 43506, to close out the contract previously authorized in Council Resolution #243-13, adopted on July 15, 2013; FURTHER, the Council does hereby appropriate and authorize the expenditure of a sum not to exceed $171,086.47 from the Project Contingency funds already budgeted for this project and the City Engineer is hereby authorized to approve minor adjustments in the work as it becomes necessary. (CRS 243-13, 33-13 & 257-12) MAD #372-14 Approving Petition 2014-10-02-12, submitted by Futuristic Design FAT Consultant, to expand the existing carry-out service restaurant (Green Cedar), into a Insp limited service restaurant, located at 19217 Newburgh Road, subject to conditions; Plan FURTHER, that the petitioner shall enter into a conditional agreement limiting this Eng waiver use to this user only, with the provision to extend this waiver use to a new user only upon the approval of the new user by the City Council. MAD #373-14 Approving Petition 2014-10-02-14, submitted by Elite Foot Spa, L.L.C., FAT Insp requesting waiver use approval to operate a massage establishment (Elite Foot Spa), Plan located at 34389 Plymouth Road, subject to conditions. Eng MAD #374-14 Approving Petition 2014-10-08-16, submitted by Jades Investments, Inc., FAT in connection with a proposal to construct an addition to the BP gas station, located at Insp 33265 Schoolcraft Road, subject to conditions. Plan Eng th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 6 LIVONIA CITY COUNCIL – December 15, 2014 MAD #375-14 Authorizing the sale of a 10 foot easement at Rotary Park to Fibertech FAT Networks, LLC, for the purpose of installing one (1) 2-inch conduit through Rotary Park Insp to the Verizon Tower, subject to conditions. Plan Eng A roll call vote was taken on the foregoing resolutions: Assessr AYES: Kritzman, Pastor, Meakin, Toy, Scheel, Nash, and Brosnan. NAYS: None. MAD #376-14 Resolution by Toy and Nash, unanimously adopted, determining to FAT schedule a Committee of the Whole Meeting to further discuss the matter of the vacancy of the City Clerk Position. #377-14 Resolution by Scheel and Nash, unanimously adopted, accepting a Grant MAD FAT of Easement executed by Outback Steakhouse of Florida, LLC, for a 10’ wide public Insp utility easement in order to allow access to the water main valve located at 13010 Plan Middlebelt Road, and the City Clerk is hereby requested to have the same recorded in Eng the Office of the Register of Deeds and to do all other things necessary or incidental to fulfill the purpose of this resolution. MAD #378-14 Resolution by Toy and Pastor, unanimously adopted, suspending the rules FAT for procedure as outlined in CR 574-82 to permit consideration of items that do not appear on the agenda MAD #379-14 Resolution by Meakin and Kritzman, unanimously adopted, that having FAT considered a letter from Mark R. McAlpine, President, Norton X Brewing, Ltd., d/b/a Insp Liberty Street Brewing Company and Liberty Street Winery, dated November 25, 2014, Plan requesting local government approval for a new State of Michigan Microbrewery Eng License requested by the Michigan Liquor Control Commission for the business to be located at 11721 Levan Road, Livonia, MI 48150, the Council does hereby take this means to advise the Michigan Liquor Control Commission that the City Council approves the said request; and the City Clerk is hereby requested to forward a certified copy of this resolution to the Michigan Liquor Control Commission. #380-14 Resolution by Pastor and Toy, unanimously adopted, the Council does MAD FAT hereby, by a two-thirds roll call vote in accordance with Section 7(1) of the Open Meetings Act, direct that a Closed Committee of the Whole Meeting be held for the purposes of discussing litigation matters and attorney/client privileged communications in connection with pending litigation, A123 Systems, LLC v City of Livonia. #381-14 Resolution by Pastor and Toy, unanimously adopted, the Council does MAD hereby, by a two-thirds roll call vote in accordance with Section 7(1) of the Open FAT Meetings Act, direct that a Closed Committee of the Whole Meeting be held for the purposes of discussing litigation matters and attorney/client privileged communications in connection with pending litigation, Robert Domino, et al v City of Livonia. th SYNOPSIS OF THE MINUTES OF THE 1,767 REGULAR MEETING 7 LIVONIA CITY COUNCIL – December 15, 2014 AUDIENCE COMMUNICATION: Christopher Martin spoke about a letter Leo Weber had written about him in the Observer and he also addressed the issue of Freedom of Speech at Council Meetings. Toy thanked Clerk Marecki for her service to the community. Pastor thanked all the City employees for all their hard work and wished everyone Happy Holiday. th By Scheel and Toy, unanimously adopted, adjourning this 1,767Regular Meeting of the Council of the City of Livonia at 7:44 p.m. on December 15, 2014. TERRY A. MARECKI CITY CLERK *The foregoing is a summary of the Council’s proceedings in synopsis form as authorized by CR 1158-68. The full text of the official minutes of this meeting is on file in the Office of the City Clerk and is available to the public Plupon request.