HomeMy WebLinkAboutCOUNCIL STUDY - 2015-04-01 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD APRIL 1, 2015
Meeting was called to order at 8:00 p.m. by President Brosnan. Present: Lynda
Scheel, Susan Nash, Brandon Kritzman, Brian Meakin, John Pastor, Laura Toy, and
Maureen Miller Brosnan. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Curtis Caid, Police Chief; Susan Hoff, City Clerk; and Mayor Jack Kirksey.
President Brosnan announced there is an X-item that will be discussed following
tonight's agenda; also there is new data on Items #2, 47 14 and X-1.
President Brosnan announced there will be two (2) Public Meetings held in the
Auditorium of Livonia City Hall, 33000 Civic Center Drive, Livonia, MI for the following
items:
Thursday, April 16, 2015, at 7:00 p.m.
2015 Asphalt Road Repair Program
Thursday, April 23, 2015, at 7:00 p.m.
2015 Concrete Road Repair Program
Toy announced the passing of Dan Piercecchi who was politically active in the
community; and Jim Plakas, former State Representative for the Garden City area. She
said they will both be dearly missed.
Police Chief Curtis Caid gave an update on the City's Emergency Warning System. He
said some weak spots were identified in the City and they will be installing new sirens,
two (2) at a time. The first one will be located at Botsford Park and the second will be on
Bloomfield west of Farmington Road. More will be installed in the future. Chief Caid said
letters will got out to residents in the area notifying them of the work to be done.
AUDIENCE COMMUNICATION:
Christopher Martin, 12275 Inkster, expressed his views on issues that concern him
regarding the Planning Commission. He requested that Council check into why the
vacant Planning Commission Board seat vacated by Lynda Scheel has not been filled.
NEW BUSINESS:
1. BLOCK PARTY: Kathleen Fitzgerald, re: to be held on Monday, May 25, 20157
from 2:00 p.m. to 8:00 p.m. on Cranston Street, between Elmira and
Orangelawn, with no rain date requested.
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President Brosnan said Kathleen Fitzgerald called and said she might not be
available to attend tonight's meeting, however, this is an annual request and she
has been conducting these block parties for many years.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. COMMUNITY ALERT TO THE CITIZENS OF LIVONIA CONCERNING "READY
CLEAN", A DRINK THAT PRODUCES A "FALSE NEGATIVE" WHEN TESTING
FOR DRUG USE: Patrick Mies, re: same.
President Brosnan asked the Clerk to receive and file the new data filed on this
item for the Regular Agenda.
Patrick Mies, 9612 Berwick, presented his request to Council. He addressed
Council regarding this new product that is used by students to pass drug
screening tests. He indicated that he works as an Assistant Principal at a High
School in a neighboring community. When the product is consumed it gives a
false negative result .He is concerned about the students using this product and
worry about their health and safety. He said he noticed the product is being sold
at gas stations, party stores, and a health food store. He said he wasn't out
looking for it, he just happened to notice it being sold at different stores
throughout the community. He said his students that shared information with
him, said it is not always on display and sometimes is behind the counter and is
available upon request.
Mayor Kirksey spoke on the matter. He thanked Mr. Mies for bringing the subject
to their attention. He said he met with Police Chief Caid on this matter. The
Mayor indicated he called several businesses in the community, the large
retailers like Walmart, Target and said they indicated they don't intend to stock it
on their shelves. Mayor Kirksey said there are small businesses that are selling
this product. He said if a resident sees this product being sold and they are
comfortable speaking to the business owner; they could ask them why they were
selling those products. If a resident is not comfortable speaking to the business
owner, they can contact Chief Caid's office or the Mayor's office with the
information and they will pursue the matter and ask them to voluntarily remove
those products.
Police Chief Curtis Caid spoke on the matter. He thanked Mr. Mies for bringing
this product to their attention. He said once they looked into the product and
conducted some basic research, concluded that the product is intended to flush
an individual's system and undermine a drug test. Chief Caid said out of 93
stores there are 22 stores within the City that have minimal sales of the product,
however, they do stock the product.
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Vice-President Meakin offered the approving resolution requesting that the
Administration put forth a resolution banning the sale of "Ready Clean" products
within the State of Michigan for the Regular Agenda.
Scheel offered the resolution for first reading of a proposed Ordinance banning
the sale of "Ready Clean" products within the City of Livonia for the Regular
Agenda.
DIRECTION: 1) REFER MATTER TO SAVE OUR REGULAR
YOUTH TASK FORCE FOR ITS
REPORT AND RECOMMENDATION
2) REQUEST ADMINISTRATION TO SEND
RESOLUTION TO THE MICHIGAN
LEGISLATURE REQUESTING THESE
PRODUCTS BE BANNED STATEWIDE
3) A LETTER OF SUPPORT REQUESTING
PRODUCTS BE BANNED
4) 1ST READING — PROPOSED ORDINANCE
5) RECEIVE & FILE — NEW DATA
3. REQUEST TO CONSIDER A PETITION TO CONVERT THE EXISTING
STREET LIGHTS TO NEW LED STREET LIGHTS IN THE SHERWOOD
FOREST ESTATES SUBDIVISION: William Funderburk, re: same.
William Funderburk, President, Sherwood Forest Estates Homeowners
Association, has obtained signatures from 19 homeowners in support of
converting the existing street lights to new LED street lights in their subdivision.
Todd Zilincik, City Engineer, provided his response to Council. In response to the
request by the residents of the Sherwood Forest Estates Subdivision to convert
their existing nine (9} high pressure sodium (HPS) cobra streetlights to LED, the
Engineering Division has prepared the attached report based on the 29 lots
within the subdivision. Please note that pursuant to Section 310 of Chapter 24,
Title 16 of the Livonia Code of Ordinances, ornamental street lights with
underground wiring require installation under the special assessment process.
In accordance with the provisions of Title 3 of Chapter 8 (Sections 60 and 140) of
the Livonia Code of Ordinances, as amended, they have included the following
items:
1. Description of the Property in the Proposed Assessment District
2. Estimated Cost of the Project
3. Recommended Distribution of Cost
4. Proposed Special Assessment Listing
5. Assessment District Map
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The ownership and the assessed value of the assessed properties have been
compiled in accordance with the newest information available at this time. The
special assessment listing has been prepared on a per unit basis.
Please note that if this project is approved, a new special assessment district will
be created which will replace SAD #230 established with Council Resolution No.
810-81.
It is recommended that a date be established for the first public hearing relative
to the necessity of converting the HPS Cobra streetlights to LED within the
subject subdivision.
Vice-President Meakin offered the approving resolution to set the date for the
public hearing relative to the necessity for the Consent Agenda.
President Brosnan asked Zilincik if there is any grant funding for neighborhoods
that wish to do this type of project. Zilincik indicated not at this time. He said
there would be opportunities for energy optimization rebates, he did say there is
certain criteria for the rebates and said he is not sure if this project meets that
criteria.
Pastor said it depends on what quarter of the year the project is done. He said
DTE has different rebates at different times throughout the year.
Toy asked if DTE takes down the mercury vapor streetlights. Zilincik said they
hire Corby Energy Services to remove them. Toy expressed concern on the
proper disposal of the mercury vapor streetlights. Zilincik assured Toy that
proper protocol is used, a specific dumpster is used and it is disposed of in
specific location so as not to cause any environmental concerns now or in the
future.
DIRECTION: APPROVING — SET DATE FOR CONSENT
PUBLIC HEARING RELATIVE
TO THE NECESSITY OF THE
SAD
4. REQUEST TO ACCEPT A GRANT FROM THE AUTO CLUB GROUP (AAA)
AND TO APPROVE AN EXPENDITURE FOR THE PURCHASE OF A "SHIELD
12 RADAR DISPLAY UNIT" FROM A SOLE SOURCE: Division of Police, re. to
be utilized to capture data that will enable a response to citizen complaints about
speeding at various locations.
President Brosnan asked the Clerk to receive and file the new data filed on this
item for the Consent Agenda.
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Police Chief Curtis Caid, presented the request to Council. The Auto Club Group
(AAA) has awarded a grant to the Livonia Division of Police in the amount of
$4,700.00 for the purchase of a "Shield 12 Radar Display Unit." The grant
application was prepared by Sgt. Joseph Boitos of the Traffic Bureau. This
equipment will allow the Livonia Police Department to respond to citizen
complaints of people speeding in subdivisions or on major roads. The unit is very
small compared to our current speed trailer, allowing it to be secured to light
poles or other similar poles. Currently, they are unable to place the speed trailer
on a major road as it takes up an entire lane of traffic. The new unit will capture
data that will enable the Police Department to determine the extent of the
speeding problem where it is deployed. This grant requires the purchase of this
specific piece of equipment, and this vendor is the sole source for this
equipment. It is requested that Council allow them to accept this grant and that
the funds be credited and appropriated into special trust fund account for the
purchase of this specific piece of equipment.
They request to purchase this equipment from:
All Traffic Solutions
31 00 Research Drive
State College, PA 16801
(814) 237-9005
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: 1) APPROVING CONSENT
2) RECEIVE & FILE — NEW DATA
5. REQUEST FOR AUTHORIZATION TO PURCHASE SIX (6) MARKED PATROL
VEHICLES AND EIGHT (8) UNMARKED VEHICLES UTILIZING STATE OF
MICHIGAN AND OAKLAND AND MACOMB COUNTY CONSORTIUM BID
PRICING: Division of Police, re: to be utilized by the Uniform Division, the
Investigative Division, and the Intelligence Bureau from budgeted funds.
Police Chief Curtis Caid, presented the request to Council. The Livonia Division
of Police is requesting authorization to purchase six marked vehicles which
would be utilized by the Uniform Division. This proposed purchase would utilize
$177,175.50 of the $210,000.00 that was budgeted for this purpose in the
Uniform Division Vehicle Account. These vehicles will replace existing vehicles in
the patrol fleet that are at end of life for uniform patrol use. Each of the existing
vehicles will be assessed to determine the feasibility of re-assignment to other
bureaus within the police department, other city departments, or may be
disposed of at auction.
They are also requesting authorization to purchase four unmarked vehicles which
would be utilized by the Investigative Division. This proposed purchase would
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utilize $112,669 of the $116,000 that was budgeted for this purpose in the
Investigative Division Vehicle Account. The purchase of these vehicles will
replace vehicles within the department that are at end of life and will be disposed
of at auction.
They are also requesting authorization to purchase four unmarked vehicles which
would be utilized by the Intelligence Bureau. This proposed purchase would
utilize $115,495 of the $120,000 that was budgeted for this purpose in the Drug
Forfeiture Account. These units are also scheduled replacements and will be
used in an undercover capacity, under unique circumstances and were selected
and configured with specific equipment to increase their performance and
maximize their effectiveness in this unique role. These vehicles are being funded
from State Forfeiture Funds. The use of these funds is limited in scope and this
purchase conforms to State guidelines. They are requesting a waiver of the City's
sealed bid process, based on the police department's association with three
bid/purchasing consortiums (the State of Michigan and the Counties of Oakland
and Macomb). Upon receipt of various bids and specifications, the department
conducts an analysis and selects the low bidder regardless of consortium
affiliation.
They request to purchase the following marked vehicles from the Oakland
County bid:
(2) 2015 Chevrolet Tahoe Police Package@ $32,381.75 each from:
Berger Chevrolet
2525 28th Street SE
Grand Rapids, M149512
616-949-5200
They request to purchase the following marked vehicles from the State of
Michigan bid:
(2) 2015 Dodge Charger Police Package @ $26,277 each from:
Bill Snethkamp
6131 S. Pennsylvania Ave.
Lansing, MI 48911
517-394-1200
They request to purchase the following marked vehicles from the Macomb
County bid:
(2) 2016 Ford Utility Police Interceptor@ $29,929 each from:
Signature Ford
1960 E. Main Street
Owosso, MI 48867
888-923-5338
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They request to purchase the following investigative unmarked vehicles from the
State of Michigan bid:
(1) 2015 Ford Sedan Police Interceptor@ $27,718 from:
Signature Ford
1960 E. Main Street
Owosso, M148867
888-923-5338
(2) 2015 Dodge Charger Police Package @ $26,888.50 each from:
Bill Snethkamp
6131 S. Pennsylvania Ave.
Lansing, MI 48911
517-394-1200
They request to purchase the following investigative unmarked vehicle from the
Macomb County bid:
(1) 2016 Ford Utility Police Interceptor@ $31,174 from:
Signature Ford
1960 E. Main Street
Owosso, MI 48867
888-923-5338
They request to purchase the following Intelligence Bureau vehicle from the
Macomb County bid:
(1) 2015 Ford Explorer XL T @ $30,286 from:
Signature Ford
1960 E. Main Street
Owosso, M148867
888-923-5338
They request to purchase the following Oakland County bid:
(1) 2015 Chevrolet Traverse @ $29,607 from:
Berger Chevrolet
2525 28th Street SE
Grand Rapids, M149512
616-949-5200
They request to purchase the following Intelligence Bureau vehicles from the
State of Michigan bid:
(1) 2015 Dodge Durango SXT@ $30,648; and
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(1) 2015 Dodge Grand Caravan SXT@ $24,954 from:
Bill Snethkamp
6131 S. Pennsylvania Ave.
Lansing, MI 48911
517-394-1200
The requested purchase of these vehicles will not increase the size of the police
department fleet. Chief Caid said he would be happy to provide any additional
information that Council may desire. Thank you for your consideration in this
matter.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO ADOPT A RESOLUTION PROCLAIMING FRIDAY, APRIL 24,
2015 AS ARBOR DAY IN THE CITY OF LIVONIA- Bill Craig, Tree City
Committee Chairman and Paul St. Henry, Superintendent of Public Service —
Operations, re: to be celebrated at 2:00 p.m. at Garfield Elementary.
President Brosnan said this request comes from Bill Craig, Chairman Tree City
Committee, who was unable to attend the meeting this evening. This is an annual
event. They are planning on celebrating Arbor Day on April 24, 2015 at 2:OOpm
at Garfield Elementary. It is therefore requested that City Council consider and
approve a proclamation in commemoration of Arbor Day. A copy of the
proclamation has been provided to Council for its review.
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST TO APPROVE A FIVE-YEAR CONTRACT EXTENSION WITH
HYDROCORP SERVICES FOR THE "CROSS CONNECTION CONTROL"
PROGRAM: Water and Sewer Board, re: to protect the public drinking water
supply from contamination, at a cost of$318,600.00 from budgeted funds.
Donald Rohraff, Superintendent, Public Services, presented the request to
Council. At a meeting of the Water and Sewer Board of the City of Livonia, the
following resolution was adopted:
WS #5022 03/15 RESOLVED, that the Water and Sewer Board concurs
with the recommendations made by the Superintendent of Public Service -
Environment & Utilities in his letter dated March 2, 2015 and recommends
that Council proceeds by approving a five (5) year contract at a cost of
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$318,600.00 with Hydro Corp Services to administer the City of Livonia's
Cross Connection Control Program.
In order to protect Livonia drinking water against contamination, the City of
Livonia is required by law to have a "cross connection control" program. There
are approximately 3,300 non-residential connections to Livonia water mains.
These non-residential connections provide water for commercial and industrial
buildings, pools, City-owned buildings and irrigation of roadway islands.
Since 2010, The City has contracted with HydroCorp Services (Formerly
HydroDesigns) to administer this program. The City Council approved their
appointment at their March 10, 2010 meeting, providing approval for a three year
contract, which was extended for an additional two years, which expires in 2015.
HydroCorp has previously demonstrated that they can provide services at the
scope and scale required for by this contract and they have done a more than
adequate job at performing the work. They also were very helpful on lowering the
pricing at the time of the extension (42%) for the final two years.
Included in this latest extension is an additional 5.5% cost reduction.
A copy of a letter dated January 15, 2015 from HydroCorp proposing to continue
their administration of this program for a period of five (5) years, at a cost of
$318,600.00 ($63,720.00/annually) has been provided to Council for its review.
Funding for the contract is budgeted in the Water and Sewer Contractual
Services Account.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
8. REQUEST TO AUTHORIZE APPROPRIATION AND EXPENDITURE: Water
and Sewer Board, Public Service Division, re: to enable payment to the
contractor, D'Angelo Brothers, Inc. for the emergency sanitary sewer repair work
performed on Edgewood Road.
Donald Rohraff, Superintendent, Public Services, presented the request to
Council. At the special Water and Sewer Board Meeting held on Monday, March
23, 2015, the following resolution was adopted:
#WS 5027 03/15 RESOLVED, that the Water and Sewer Board concurs with
the recommendations made by the Superintendent of Public Service-
Environment and Utilities in his letter dated March 18, 2015. The Board
recommends that Council proceed as follows:
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• Authorize payment to D'Angelo Brothers Inc., P.O. Box 531330, Livonia,
MI 48153 in the amount of $241,311.20 for emergency sanitary sewer
repairs performed.
• In addition, it is requested that City Council approve and appropriation and
expenditure in the amount of $241,311.20 from the Water and Sewer
Fund (Construction in Progress).
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. AWARD OF BID: Public Service Division, re: for the purchase of lighting fixtures
for a lighting upgrade in the DPW Fleet Maintenance building.
Donald Rohraff, Superintendent, Public Services, presented the request to
Council. The Public Service Division has taken bids for lighting fixtures in
accordance with the requirements of the Finance Ordinance. Specifications were
prepared by the Division and an advertisement for bids was placed in the
February 15, 2015 edition of the Livonia Observer. Bid invitations were placed on
the Michigan Inter-governmental Trade Network (MITN). The following bids were
received and opened in the presence of the Bid Committee at 2:00 p.m. on
February 24, 2015; the detailed bid tab has been provided to Council for its
review.
Bidder Total Amount Bid
City Electric Supply $277009.45
Wesco $297428.30
Competitive Lighting $307482.01
J & T Electrical $307499.00
Walker Miller $367872.89
It is the recommendation of the Public Service Division that Council proceed as
follows-
1.
ollows:1. Award a contract in the amount of $27,009.45 to the low qualified bidder,
City Electric Supply, 46283 Grand River, Novi, Michigan 48375, for the
purchase of lighting fixtures specified in bid.
2. Authorize an expenditure of $27,009.45 from funds already budgeted in
the Capital Outlay fund.
3. Authorize the Director of Public Service to approve minor changes as it
becomes necessary.
Kritzman asked Rohraff if he knew what the return period on this investment.
Rohraff said the four year range.
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Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
10. REQUEST TO APPROVE THE PURCHASE OF ONE (1) 2015 CASE 580SN
2WD BACKHOE/LOADER UTILIZING THE NATIONAL JOINT POWERS
ALLIANCE (NJPA) CONTRACT: Public Service Division, re: to replace a
current vehicle from budgeted funds.
Donald Rohraff, Superintendent, Public Services, presented the request to
Council. The 2015 approved capital outlay budget includes the purchase of one
(1) Backhoe/Loader for the Water and Sewer Department. Arrangements were
made to incorporate the new vehicle purchase through the National Joint Powers
Alliance (NJPA). The NJPA is a National Cooperative purchasing contract which
gives municipalities the purchasing leverage to receive a 3% price reduction
under buying direct from a local distributor. The NJPA does meet the Finance
Ordinance requirements for the City's bidding process.
The NJPA contract was awarded to Southeastern Equipment Co., Inc. (NJPA
member #40280). The department has purchased and leased equipment from
Southeastern Equipment Co., Inc. in the past and have no issues with the
product or service they have provided.
The backhoe will not be increasing the fleet it will be replacing a 1999 backhoe
which has far exceeded its useful life. The normal life expectancy for this type of
equipment is usually around 10 years. The old backhoe will be disposed of
through the auction process.
It is the recommendation of the Water and Sewer Board that City Council
authorize the following purchase from Southeastern Equipment Co., Inc., 48545
Grand River Avenue, Novi, Michigan 48374, for a grand total of $88,794.00. The
funds have already been approved in the Water and Sewer Capital Outlay Fund.
1. One (1) 2015 Case Backhoe/Loader for a total of $88,794.00 from funds
already approved in the Water and Sewer Capital Outlay Fund.
Nash offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
11. AWARD OF CONTRACT: Public Service Division, re: for sewer line chemical
root control services from budgeted funds.
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Donald Rohraff, Superintendent, Public Services, presented the request to
Council. At a meeting of the Water and Sewer Board of the City of Livonia, the
following resolution was adopted:
WS #5024 03/15 RESOLVED, that the Water and Sewer Board concurs with the
recommendations made by the Superintendent of Public Service - Environment &
Utilities in his letter dated March 2, 2015 and recommends that Council proceeds
by approving a five (5) year contract (2015-2019) with Duke's Root Control, Inc.
at a cost not to exceed $30,000.00 annually to administer the City of Livonia's
Chemical Sewer Root Control Program.
The Public Service Division has taken bids for sewer line chemical root control
operations in accordance with the requirements of the Finance Ordinance.
Specifications were prepared by the Division and an advertisement for bids was
placed in the January 29, 2015 edition of the Livonia Observer. Bid invitations
were placed on the Michigan Inter-governmental Trade Network (MITN). The
following bid was received and opened in the presence of the Bid Committee at
2:00 p.m. on February 10, 2015:
Bidder Total Amount Bid
Duke's Root Control, Inc. Not to exceed $ 30,000.00
per year
The terms of the contract are for the unit pricing per attached with an amount not
to exceed $30,000.00 per year. The funding for the contract is budgeted in the
Water and Sewer Fund.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. REQUEST TO APPROVE PROPOSED 2015 SIDEWALK REPAIR PROGRAM
BY EXTENDING CONTRACT 14-G UNIT PRICES WITH JOE ROTONDO
CONSTRUCTION CORPORATION AND REQUEST TO AUTHORIZE
APPROPRIATION AND EXPENDITURE TO PRECISION CONCRETE INC.:
Engineering Division, re: for Contract 15-G. (CR 71-15 and CR 151-14)
Todd Zilincik, City Engineer, presented the request to Council. The Engineering
Division has finalized the inspections for the 2015 Sidewalk Repair Program. The
proposed 2015 Sidewalk Repair Program consists of two (2) small target areas
located in Section 23 and in Section 36 along with scattered locations throughout
the City that were generated through resident complaints and requests. This
years' program consists of approximately 670 locations and has about 85 more
locations in comparison to the 2014 Sidewalk Repair Program.
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In order to control costs and to continue to offer our residents quality
workmanship, the Engineering Division approached our contractor from the 2014
Sidewalk Program, Joe Rotondo Construction Corporation for consideration to
extend Contract 14-G unit prices as our contractor for Contract 15-G. His bid last
year for the 2014 Sidewalk Repair Program was more than $35,000 less than
that second low bidder (utilizing the bidder's preference). Furthermore, they are a
local contractor that has completed concrete repairs for the City of Livonia over
the past several years, including the Sidewalk Programs from 2006 through
2011, 2013 and 2014.
They are willing to honor their unit prices from the 2014 Sidewalk Repair
Program (Contract 14-G) with the exception of concrete unit prices for various
thickness of sidewalk and for ADA Sidewalk Ramps. It should be noted that
material costs for concrete per cubic yard have increased significantly this year to
over 20 to 30% depending on if the project is a municipality or a Michigan
Department of Transportation project. Please see attached letter dated March 18,
2015 from Joe Rotondo Construction Corporation.
They are recommending extending the Contract 14-G unit prices for Contract 15-
G, except for the bid items 1, 2, 3 and 4 (concrete sidewalk of various thickness
of 4, 6 or 8-inches and 7-inch road pavement), and bid items 8 and 9 (6-inch
sidewalk with ADA Ramp consisting of a 4' x 2' or 5' x 2' insert) and agreed upon
number of inspection days of 50 which was based on quantities.
Joe Rotondo Construction Corporation has agreed the unit prices provided will
remain the same for both scattered and target locations. Normally scattered
locations are slightly higher due to the amount of travel time throughout the City
to perform the repairs where the target areas are more concentrated in one area
allowing significant productivity to occur.
Therefore, they are recommending extending contract 14-G unit prices to
Rotondo Construction Corp. with a budget of $727,199 to complete the sidewalk
repairs for the 2015 Sidewalk Repair Program, Contract 15-G. In addition, they
are continuing to utilize Precision Concrete, Inc. to provide a cost effective
measure of eliminating vertical displacements by saw cutting them at various
locations throughout the City of Livonia.
The total project cost is in the amount of $727,199.00 which includes a 10%
administrative fee ($66,109.00) and the contract amount of$661,090.00.
In order to proceed with this project, they recommend that the Council take the
following actions:
• Extend contract 14-G unit prices for Contract 15-G, 2015 Sidewalk Repair
Program in the amount of $651,090.00 to Joe Rotondo Construction Corp.,
38807 Ann Arbor Road, Suite 2, Livonia, MI 48150. The award should be on
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the basis of the bid unit prices from 2014, Contract 14-G with the exception of
revised unit prices for bid items 1, 2, 3, and 4 (concrete sidewalk of various
thickness of 4, 6 and 8-inches along with 7-inch road pavement) and bid
items 8 and 9 (6-inch sidewalk with ADA Ramp consisting of a 4'x 2' or 5' x 2"
insert) and agreed upon inspector days of 50 based on quantities, said
amount to be adjusted based upon the quantities of work actually completed.
• Authorize a payment not-to-exceed $10,000.00 to Precision Concrete Inc.,
1896 Goldeneye Drive, Holland, MI 49424 for the saw cutting portion of the
contract.
• Authorize an advance of $202,375.07 (single lot assessments portion of the
program) from the Road, Sidewalk and Tree Fund with the provision that this
fund be reimbursed from that portion of the project which is to be financed by
special assessment at such time as funds are subsequently received for the
payment of bills as assessments by affected property owners.
• Authorize an expenditure from budgeted funds of $15,000.00 from Major
Road - Dist. Sidewalk Cost Account and $85,000.00 from Local Road - Dist.
Sidewalk Cost Account to cover the costs related to the construction or
reconstruction of handicap ramps at major and local roads.
• Authorize an expenditure of $39,823.93 from the Unexpended Fund Balance
of the Water and Sewer Fund for sidewalk work adjacent to and including
water, storm and sanitary structure repairs.
• Authorize an expenditure of $335,000.00 to repair sidewalks heaved by tree
roots from budgeted funds in the Road, Sidewalk and Tree Fund (Distributed
Sidewalk Cost Account).
• Authorize an appropriation and expenditure of $50,000.00 to repair additional
sidewalks heaved by tree roots.
• Authorize the City Engineer to approve minor adjustments in the work, as
required.
Please note that property owners are required to arrange for the installation,
repair, or the removal and replacement of certain unsafe sections of sidewalk by
July 1, 2015, if they choose to have the work completed themselves, otherwise
the City's contractor will repair them.
Pastor said the contractor has a good working relationship with the City. Pastor
said Joe Rotondo is usually out in the field working with his crew and they do a
great job.
Pastor offered the approving resolution for the Consent Agenda.
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Christopher Martin, 12275 Inkster, commented on the sidewalks at City Hall are
in need of repair.
DIRECTION: APPROVING CONSENT
Kritzman stepped down at 9:07 p.m. to avoid any perceived conflict of interest on the
following item.
13. AWARD OF CONTRACT: Engineering Division, re: for the 2015 Asphalt Paving
Replacement Program - Contract 15-A.
Todd Zilincik, City Engineer, presented the request to Council. Based upon the
recommendation for scheduled maintenance in the Pavement Management
Study, the Department of Public Works established an Asphalt Road Program for
2015.
Our consultant, OHM Advisors (OHM) finalized plans and specifications for the
subject project. A mandatory pre-bid meeting was held on February 26, 2015 and
bids were taken on March 10, 2015. In response to the advertisement on MITN of
bidding documents, four (4) bids were submitted. These bids may be
summarized as follows:
NAME OF BIDDER AMOUNT OF BID
Nagle Paving Company *$1,653,032.25 ($1,636,501.93 with
Livonia, MI bidder's preference)
140 Inspector Days
Florence Cement Co. $1,678,723.96
Shelby Twp., MI
131 Inspector Days
Ajax Paving Industries, Inc. $2,135,849.03
Troy, MI
125 Inspector Days
Cadillac Asphalt, LLC $2,211,217.04
Belleville, MI
109 Inspector Days
* Mathematical error corrected by OHM Advisors (OHM)
Note: The summarized bids do not include the inspector day costs. The
consultant has included this as part of their construction engineering (CE) costs
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previously approved by the City Council. The contractor was required to provide
the number of days to complete the project.
This bid is good until July 8, 2015.
Work is scheduled throughout the City with a majority of the road repairs
occurring in Section 23 on Flamingo, Hoy, Bonnydale and Barkley along with
Section 8 on Gardner, Bennett and Edgewood. In addition, the following street
segments are to be repaired: Melvin (Seven Mile to Curtis), Richland (Stark to
Farmington) and Deering (Plymouth to West Chicago) which is an existing
concrete street that will have concrete base repairs with an asphalt overlay.
The 2015 Asphalt Repair Program anticipated a budget of $1,121,864. Due to
the bids received in the amount of $1,653,032.25 which is $531,168.25 over the
budget, they needed to evaluate which street segment(s) could be delayed until
2016. It was decided to remove Riverside (Five Mile to Lyndon) at a cost of
$279,600.90 at this time. Thus, the revised contract amount would be
$1,373,431.35.
OHM has checked the references of Nagle Paving Company and is familiar with
their prior work, as Nagle Paving Company has done numerous projects for the
City of Livonia, including the 2012 and 2014 Asphalt Road Paving Programs, as
well as projects for many local communities.
In order to proceed with this project, they recommend that the Council take the
following actions:
• Award a contract in the amount of $1,373,431.35 to Nagle Paving Company,
36780 Amrhein, Livonia, MI 48150 based on the removal of the street
segment Riverside (Five Mile to Lyndon) in the amount of $279,600.90. The
actual inspector days are prorated from 140 to 120 days based on the revised
contract amount. The award should be on the basis of the bid unit prices, said
amount to be adjusted based upon the quantities of work actually completed.
• Authorize an expenditure in the amount of$1,373,431.35 for the 2015 Asphalt
Paving Program, Contract 15-A in the Roads, Sidewalks and Tree Fund from
the following accounts:
(Reconstruction Account) $606,443.12
(Rehabilitation Account) $738,775.69
(Maintenance Account) $28,212.54
• Authorize an additional appropriation and expenditure from the Unexpended
Fund Balance of the Roads, Sidewalks and Tree Fund (204) in the amount of
$338,432.00.
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• Authorize the City Engineer to approve minor adjustments in the work, as
required.
Pastor offered the approving resolution for the Regular Agenda.
DIRECTION: APPROVING REGULAR
Kritzman returned to the podium at 9:12 p.m.
14. SITE PLAN PETITION: Planning Commission, re: Petition 2015-02-08-02
submitted by N.C. Designers & Contracting, Inc. in connection with a proposal to
construct an addition to the Mobil gas station, located on the southeast corner of
Ann Arbor Trail and Ann Arbor Road (37921 Ann Arbor Trail) in the Northeast 1/4
of Section 31.
President Brosnan asked the Clerk to receive and file the new data filed on this
item for the Regular Agenda.
At the direction of the Chair, this item was moved to next Study Meeting.
President Brosnan asked Mr. Taormina to contact the petitioner and let them
know they need to be present or have a representative present on their behalf to
address the Council regarding their request.
DIRECTION: 1) RECEIVE & FILE — NEW DATA REGULAR
2) MOVE TO NEXT STUDY MEETING
(PETITIONER TO ATTEND OR
SEND A REPRESENTATIVE)
Vice-President Meakin stepped down at 9:16 p.m. to avoid any perceived conflict of
interest on the following item.
X1. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Brian Tominna, One
Under Craft Beer & Eats, re: to allow their Fourth Annual Cinco De Mayo
Festival on Saturday, May 2, 2015 from 6:00 p.m. until 1:00 a.m. at 35780 Five
Mile Road.
President Brosnan asked the Clerk to receive and file the new data filed on this
item for the Regular Agenda.
Brian Tommina, 1781 Applebrook, Commerce, stated this is their fourth year
hosting a Cinco De Mayo Festival. He said there is a big boxing match that they
plan on viewing at the establishment doesn't begin until 12:00 a.m., that's why
they are asking for it to go a little longer this year. The noise will stop at 12:30
a.m. and they will shut down the tent at 1:00 a.m. He said they are expecting a
nice crowd that evening.
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Pastor offered the approving resolution for the Regular Agenda.
DIRECTION: 1) RECEIVE & FILE NEW DATA REGULAR
2) APPROVING
Vice-President Meakin returned to the podium at 9:18 p.m.
AUDIENCE COMMUNICATION: None.
President Brosnan wished everyone a Happy Easter. She also wished her husband
Sean a Happy Birthday tomorrow.
As there were no further questions or comments, President Brosnan adjourned the
Study Session at 9:19 p.m. on Wednesday, April 1 2015.
DATED: April 16, 2015 SUSAN A. HOFF
CITY CLERK