HomeMy WebLinkAboutCOUNCIL STUDY - 2015-05-06 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD MAY 6, 2015
Meeting was called to order at 8:12 p.m. by Vice-President Meakin. Present:
Brandon Kritzman, John Pastor, Laura Toy, Lynda Scheel, Susan Nash, and Brian
Meakin. Absent: Maureen Miller Brosnan.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Eric Goldstein, Assistant
City Attorney; Susan Hoff, City Clerk; and Mayor Jack Kirksey.
Kritzman recognized Boy Scout Troop #903 from Northville who were present in the
audience tonight.
Vice-President Meakin announced the Memorial Day Ceremony will be held at Veterans
Park on Saturday, May 23, 2015 at 9:00 a.m., music will be performed by the Stevenson
High School Marching Band; he encouraged the public to attend.
Mayor Kirksey announced the Officer of the Day is a graduate of Livonia Public
Schools, and is a Colonel in the United States Air Force and Command Pilot of the K-
135 Tankers.
Kritzman wished a Happy Birthday to his daughter, Elizabeth Delaney, she is turning 4
years old today.
Police Chief Curtis Caid announced there will be a candlelight service at Nehasil Park
on May 7t" at 8:00 p.m. in remembrance of the four fallen Livonia officers as well as two
Michigan officers that died in 2014.
Chief Caid spoke about the recent increase in home invasions and indicated they had
made an arrest on Monday of a habitual offender.
Chief Caid thanked the residents and businesses along Middlebelt between Five Mile
and Schoolcraft for their understanding and support during the recent incident involving
an armed individual in that vicinity.
Pastor expressed condolences to the family of Navy Seal, Brett Alan Marihugh, of
Livonia who was recently killed during a training exercise. He said his thoughts and
prayers are with Brett's family.
Toy read a poem about mothers and wished all of them a Happy Mother's Day this
Sunday.
AUDIENCE COMMUNICATION: None.
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NEW BUSINESS:
1. BLOCK PARTY: Denise Beers, re: to be held on Saturday, August 1, 2015,
from 4:00 p.m. to 10:00 p.m. on Marie Street at Knolson and Marie Street at
Minton, with a rain date of August 8, 2015.
Denise Beers, 38778 Northfield, presented the request to Council. She said this
is their 5t" year conducting a block party.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. BLOCK PARTY: Amy Deines, re: to be held Saturday, June 13, 2015, from
11:00 a.m. to 9:00 p.m. on Elmira, between Ingram and Blackburn, with a rain
date of July 11, 2015.
Amy Deines, 11301 Ingram, presented the request to Council.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE AND TO ERECT
SIGNS AT REFERENCED LOCATIONS: Fred E. Sackllah, Festival Chair
Person, The Basilica of St. Mary Antiochian Orthodox Church, re: in connection
with their 7t" Annual Michigan Fun Fest to be held from Thursday, June 11, 2015
through Sunday, June 14, 2015, at Bryant Park, 18000 Merriman Road.
Fred E. Sackllah, Festival Chair Person, The Basilica of St. Mary Antiochian
Orthodox Church, presented the request to Council. He said each year the
festival grows. He said they try to keep the costs minimal so that it is affordable
to bring the entire family.
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REAPPOINTMENT OF KENNETH HALE TO THE ECONOMIC DEVELOPMENT
CORPORATION OF THE CITY OF LIVONIA BOARD OF DIRECTORS: Office
of the Mayor, re: for a term which shall expire on June 7, 2021.
Mayor Kirksey presented the request to Council. He said he was pleased to
recommend Ken for reappointment to the Economic Development Corporation of
the City of Livonia Board of Directors. Ken is a marine and former Livonia Police
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Officer. He and his wife Judy give much to the community. Unfortunately, Ken
could not attend the meeting this evening.
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. REAPPOINTMENT OF CHARLOTTE MAHONEY TO THE ECONOMIC
DEVELOPMENT CORPORATION OF THE CITY OF LIVONIA BOARD OF
DIRECTORS: Office of the Mayor, re: for a six-year term which shall expire on
June 7, 2021.
Mayor Kirksey presented the request to Council. He asked Charlotte "Charlie"
Mahoney to join him at the podium. He said he was pleased to recommend her
for reappointment to the Economic Development Corporation of the City of
Livonia Board of Directors. She thanked the Mayor and Council for the
opportunity and looks forward to continue serving the community.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REAPPOINTMENT OF KATHLEEN MCINTYRE TO THE LIVONIA PLANNING
COMMISSION: Office of the Mayor, for a three-year term which shall expire on
June 9, 2018.
Mayor Kirksey presented the request to Council. He asked Kathleen McIntyre to
join him at the podium. He said he was pleased to recommend her for
reappointment to the Planning Commission. She thanked the Mayor and Council
for the opportunity and said she looks forward to continue serving the
community.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REAPPOINTMENT OF CAROL SMILEY TO THE LIVONIA PLANNING
COMMISSION: Office of the Mayor, for a three-year term which shall expire on
June 9, 2018.
Mayor Kirksey presented the request to Council. He asked Carol Smiley to join
him at the podium. He said he was pleased to recommend her for reappointment
to the Planning Commission. She thanked the Mayor and Council for the
opportunity and looks forward to continue serving the community.
Toy offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
8. REAPPOINTMENT OF IAN WILSHAW TO THE LIVONIA PLANNING
COMMISSION: Office of the Mayor, for a three-year term which shall expire on
June 9, 2018.
Mayor Kirksey presented the request to Council. Mayor Kirksey said he was
pleased to recommend Ian Wilshaw for reappointment. Unfortunately, Ian
Wilshaw was unable to attend tonight's meeting.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. REAPPOINTMENT OF LOWELL PETERSON TO THE PLYMOUTH ROAD
DEVELOPMENT AUTHORITY AS A RESIDENT MEMBER AT LARGE: Office of
the Mayor, for a four-year term which shall expire on May 16, 2019.
Mayor Kirksey presented the request to Council. Mayor Kirksey said he was
pleased to recommend Lowell Peterson for reappointment to the Plymouth Road
Development Authority. Lowell Peterson thanked the Mayor and Council for the
opportunity and looks forward to continue serving the community.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
10. REQUEST TO APPROVE DESIGNATION OF AUTHORIZED DEPOSITORIES:
Department of Finance, re: to allow the City to collect property tax payments and
water bills, as well as purchase Certificates of Deposit, at these financial
institutions.
Mike Slater, Director of Finance, presented the request to Council. He said this is
just a housekeeping item, as required by City Charter.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
11. REQUEST TO CREATE NEW JOB CLASSIFICATION TITLED ROADS AND
PARKS SUPERVISOR: Civil Service Department, re: to combine the Parks and
Forestry and the Roads and Traffic Supervisor classifications to better fit the
function of the Department of Public Works.
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Denise Maier, Director of Human Resources, presented the request to Council.
The creation of the Roads and Parks Supervisor will be accomplished with the
consolidation of the Parks and Forestry and the Roads and Traffic Supervisor
classifications.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. AWARD OF BID: Livonia Fire & Rescue, re: for the purchase of one (1)
replacement Type 1 Medium-Duty Ambulance from budgeted funds.
Fire Chief Shadd Whitehead presented the request to Council. It is respectfully
requested that City Council accept the bid from Halt Fire, Inc., 50169 W. Pontiac
Trail Unit 5, Wixom, MI 48393 for the purchase of one (1) replacement Type 1
Medium-Duty ambulance for $222,036. The Medium-Duty Ambulance bid by Halt
Fire Inc. is built by PL Custom Emergency Vehicles and was the most
competitive bid that contained the lowest number of exceptions. The cooperative
ambulance bid was in conjunction with Canton Township. The departments
developed a Type 1 Medium-Duty Ambulance bid specification, with bid
proposals posted and requested on the MITN website, with two (2) proposals
submitted at time of closing. After reviewing the submitted proposals the
departments recognized the following two (2) vendor proposals: Halt Fire, Inc.,
Wixom, MI - $224,936.00 (1 Exception) RSVP, Inc., Toledo, OH - $231,873.00
(12 Exceptions) the manufacturer has also offered an additional discount of
$2,900.00 for payment made at the time of order.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. AWARD OF BID: Livonia Fire & Rescue, re: for the repair and reconditioning of
the apparatus bay floors at Station #1 and Station #6 from budgeted funds.
Fire Chief Shadd Whitehead presented the request to Council. It is respectfully
requested that City Council accept the quote from Tercon Systems, 3555 Jewell
Rd, Howell, MI 48843 for the repair and reconditioning of the apparatus bay
floors at Station #1 and Station #6 for a total cost of$31,575. The request for the
repair and reconditioning of the apparatus bay floors was placed on MITN with
Tercon Systems being the sole respondent. The existing terrazzo apparatus bay
floors are in need of repairs and reconditioning due to apparatus traffic and
settling that has occurred over the life of the floors, now approaching almost 50
years of service. These repairs and resurfacing have been delayed due to
budget constraints for the past several years.
Nash offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
14. REQUEST FOR ADDITIONAL APPROPRIATION AND EXPENDITURE:
Division of Police, re: for equipment and installation costs associated with the
purchase of a Next Generation 9-1-1 System. (CR 196-14)
Police Chief Curtis Caid presented the request to Council. The Livonia Division
of Police is requesting authorization to exceed their spending authority under
Council Resolution #196-14, which is the purchase of a Next Generation 9-1-1
system. Council originally authorized an expenditure of $143,445.08 to Intrado
Systems for the equipment and installation. Unforeseen equipment and
installation added an additional $10,435.00 to the project. However, they were
able to save $560.00 through another change order. They are requesting
authorization to expend an additional $9,875.00, bringing the total to
$153,320.08 for the purchase and installation of the Next Generation 9-1-1
system. Funds are available.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
15. REQUEST TO APPROVE PURCHASE OF 36 DESKTOP COMPUTERS
WITHOUT COMPETITIVE BIDDING PROCESS: Division of Police, re: to be
utilized by the Police Department from budgeted funds utilizing the National
Intergovernmental Purchasing Alliance (IPA) contract through the CDWG
Corporation.
Police Chief Curtis Caid presented the request to Council. The Livonia Division
of Police is requesting authorization to purchase thirty-six (36) desktop
computers for the Police Department. These computers are used daily by the
employees of the Police Department and will replace the identical number of
desktops that are end-of-life. This proposed purchase would cost $35,676.00;
funds are budgeted for this purpose. They are requesting a waiver of the city's
sealed bid process, based on the city's relationship with the National
Intergovernmental Purchasing Alliance (IPA) contract through the CDWG
Corporation. They request to purchase 36 desktop computers@ $991.00 each
from: CDWG, 230 North Milwaukee Ave., Vernon Hills, IL 60061.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
16. REQUEST TO APPROVE PURCHASE OF TWO FEDERAL SIGNAL
EMERGENCY WARNING SIRENS WITHOUT COMPETITIVE BIDDING:
Division of Police, re: from West Shore Services, the sole source provider of
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Federal Signal Outdoor Warning products in the State of Michigan, from
budgeted funds.
Police Chief Curtis Caid presented the request to Council. The Livonia Division
of Police is requesting authorization to purchase two (2) Federal Signal 2001
AC/DC emergency warning sirens that will be added to the current system. The
City of Livonia currently owns and operates 12 emergency warning sirens that
were installed in 2008 as part of a joint emergency warning grant project with the
Wayne County Department of Homeland Security. The Livonia Emergency
Warning System (EWS) is utilized to give an audible warning that will alert
citizens to a variety of potential emergencies that include tornadoes, severe
weather, hazardous materials events, or even a terrorist incident. The EWS can
be activated 24 hours a day, 7 days a week, from the Public Safety
Communications Center. The Division of Police proposes to purchase two (2)
additional Federal Signal 2001 AC/DC Emergency Warning Sirens. Sight
surveys conducted with Westshore Services, the vendor and maintenance
provider for the current system, as well as observing the sirens' ability to provide
adequate audible warnings over the past year, have identified "gaps" in the
current 12 siren system. The addition of these two sirens will fill in these "gaps,"
so sufficient emergency warning can be provided to Livonia citizens. The total
amount being requested for this purchase is $40,800.00, which will cover the
cost of the sirens as well as installation. In 2008, the City selected West Shore
Services to engineer and install its current EWS. West Shore Services is the sole
source provider of Federal Signal Outdoor Warning products in the State of
Michigan. Therefore, they ask Council to authorize West Shore to continue its
service to the City and authorize West Shore Services to install the additional
warning sirens as described. Funds are budgeted for this purpose. They request
to purchase two (2) Federal Signal 2001 AC/DC Emergency Warning Sirens @
$20,400.00 each from: Westshore Services, 6620 Lake Michigan Dr., P.O. Box
188, Allendale, MI 49401.
Nash offered the approving resolution for the Consent Agenda.
Kritzman commented on how it made more sense to stick with the sole source
provider of the current system then to look at changing out the entire system, to
keep the interoperability smooth. Chief Caid concurred with Kritzman.
DIRECTION: APPROVING CONSENT
17. REQUEST TO APPROVE PURCHASE OF ROCK SALT FOR ICE CONTROL:
Public Service Division, re: utilizing a cooperative bidding process, for the 2015-
2016 and 2016-2017 season from budgeted funds.
Kevin Maillard, Director of Public Works, presented the request to Council. The
City of Livonia purchases rock salt through a cooperative bidding process that
includes 30 governmental entities in Wayne, Oakland and Macomb counties.
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The Cooperative has traditionally received lower prices per ton than those
received under the State of Michigan Extended Purchasing Program. The
Director of Finance requested that the consortium include Livonia's volume of
2,500 tons in this year's request for bids. This year's bid is for a two (2) year
period with the vendors providing price quotes for each year. A copy of the bid
tabulation has been provided to Council for its review. The "early fill" unit price is
for all salt received before October 1st of each year. The City of Livonia will not
take advantage of the early fill quote for the 2015-2016 season as its salt
facilities are presently filled. It is the recommendation of the Public Service
Division that Council authorize the purchase of 100% of the City's rock salt
needs from Detroit Salt Company, 12841 Sanders Street, Detroit, Michigan
48217, at the unit price of $54.57/ton for early fills and $55.07/ton for late fills for
the 2015-2016 season and $56.57/ton and $57.07/ton for early and late fills
respectively for the 2016-2017 season. No appropriation is required since funds
for rock salt purchases have been budgeted.
Nash asked Maillard if there was any salt left from last season. Maillard replied
that both domes are full at this time. He said this year they won't be able to take
advantage of the "early fill" because they have no place to store it since the
domes are already full to capacity.
Nash offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
18. REQUEST TO SCHEDULE A CAPITAL IMPROVEMENT, NATURAL
RESOURCES AND WASTE MANAGEMENT COMMITTEE MEETING: Public
Service Division, re: for the conceptual planning and design of the Proposed
DPW Water and Sewer Building.
Kevin Maillard, Director of Public Works, presented the request to Council. The
Department of Public Works will be proposing a new Water and Sewer building
to be built in 2016. The building will be located within the present DPW yard
located at 12973 Farmington Road. The existing facility is a converted storage
building that is inadequate for storage of equipment, operational needs and work
conditions for the 30 employees. The Department would like to present the
preliminary design, concept cost estimate, funding source, and justification for
the new facility. The timeline would include generating an RFQ for the design in
late April 2015 with the design completed in September 2015 for bid purposes
with construction commencing in either late 2015 or early 2016. The Department
of Public Works welcomes the Committee to hold their meeting at the DPW yard
so they can tour the existing facility and view the proposed site of the new
building. If approval is given for this item to be addressed at the Committee
mentioned above, it is the desire of the Department of Public Works to schedule
the meeting as soon as possible.
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Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION:
Kathleen McIntyre, 14455 Fairway, stated she had served as the Precinct Chairperson
for Precinct 20A during the election yesterday. She wanted to say thank you to Sue
Hoff, City Clerk and the City Clerk's office staff for a job well done.
Sue Hoff, City Clerk, commented on yesterday's election. The proposal on the ballot
was voted down by the voters. The voter turnout for a May election was near 30% which
was very good turnout.
Vice-President Meakin congratulated the City Clerk and her staff on a job well done.
Vice-President Meakin wished all the mothers a Happy Mother's Day weekend.
As there were no further questions or comments, Vice-President Meakin adjourned the
Study Session at 8:56 p.m. on Wednesday, May 6, 2015.
DATED: May 14, 2015 SUSAN A. HOFF
CITY CLERK