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HomeMy WebLinkAboutCOUNCIL STUDY - 2014-07-21 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD JULY 21, 2014 Meeting was called to order at 8:00 p.m. by President Brosnan. Present: Brandon Kritzman, John Pastor, Brian Meakin, Laura Toy, Lynda Scheel, Susan Nash, and Maureen Miller Brosnan. Absent: None. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; and Terry Marecki, City Clerk. AUDIENCE COMMUNICATION: None. NEW BUSINESS 1. BLOCK PARTY: Karen Werden, re: to be held on Saturday, September 6, 20147 from 2:00 p.m. to 10:00 p.m. on Flamingo Street, between St. Martins and Bretton, with a rain date of Sunday, September 7, 2014. Mark Hikaka, 19650 Flamingo was present on behalf of his neighbor, Karen Werden the petitioner to answer any questions Council may have. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. BLOCK PARTY: Mike Johnson, re: to be held on Saturday, September 13, 2014, from 1:00 p.m. to 10:00 p.m. on Hees Street, between Hubbard and Georgia, with a rain date of Saturday, September 20, 2014. Mike Johnson, 32611 Hees was present to answer any questions Council may have. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. TAX RATE REQUEST FOR THE CLARENCEVILLE SCHOOL DISTRICT FOR THE 2014-15 SCHOOL YEAR: Office of the City Clerk, re: forwarding a communication from Dave Bergeron, Assistant Superintendent, setting the tax rate approved by the Board of Education on June 26, 2014. Terry Marecki, City Clerk, stated that this is a typical tax collection the City receives every year at this time. She would like to receive and file this item. 2 Toy offered the resolution to receive and file this item on the Consent Agenda. DIRECTION: RECEIVE AND FILE CONSENT 4. TAX RATE REQUEST FOR THE LIVONIA PUBLIC SCHOOL DISTRICT FOR THE 2014-15 SCHOOL YEAR: Office of the City Clerk, re: forwarding a communication from Lisa Abbey, Director of Business Services, setting the tax rate approved by the Board of Education on June 17, 2014. Terry Marecki, City Clerk, stated that this is a typical tax collection the City receives every year at this time. She would like to receive and file this item. Toy offered the resolution to receive and file this item on the Consent Agenda. DIRECTION: RECEIVE AND FILE CONSENT 5. TAX RATE REQUEST FOR THE COUNTY OF WAYNE FOR THE YEAR 2014: Office of the City Clerk, re: forwarding a communication from Philip O. Mastin III, Director, Assessment and Equalization Division, requesting that the City collect 5.6483 Charter authorized mills as part of the summer tax collection and the remainder to be collected as part of the winter tax collection. Terry Marecki, City Clerk, stated that this is a typical tax collection the City receives every year at this time. She would like to receive and file this item. Toy offered the resolution to receive and file this item on the Consent Agenda. DIRECTION: RECEIVE AND FILE CONSENT 6. REQUEST TO APPROVE QUARTERLY BUDGET ADJUSTMENTS: Department of Finance, re: for the second quarter of the 2014 Fiscal Year Budget. Mike Slater, Director of Finance, presented the request to Council. The adjustments are needed to reflect the receipt of additional Act 51 funds from the State of Michigan and the associated increased maintenance costs from this past winter, and also an increase to the Assessor's budget for temporary staff to conduct a City-wide property canvas. Scheel offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO EXTEND THE GOLF COURSE MANAGEMENT CONTRACT WITH TJW INC. (TOM WELSH): Department of Parks & Recreation, re. for a period of five years with two additional automatic five year extensions. 3 Lyle Trudell, Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation requests that the Livonia City Council approve an extension to the golf course management contract of TJW Inc. (Tom Welsh) for five years with two additional automatic five year extensions. The current contract will expire November 30, 2014. The revised contract will also include a trail fee increase from the current average of $84,000.00/year to $118,000.00/year. This fee is paid by TJW Inc. to the City for the operational needs of the three golf courses. Since 2001 when we contracted with TJW Inc. to run the golf courses it is safe to say that the City has saved hundreds of thousands of dollars and the conditions at the three courses have improved dramatically. The goal of the contract terms are to allow the golf courses to be self-sufficient based on greens fee revenues, with no General Fund dollars being used to operate the courses. In addition to the improved financial results, the customer service has been excellent as documented by a few of the letters we have received. We feel that in order to preserve this quality and the continuity of the operation it is in the best interest of the City to approve this revision. Further, we ask Council to authorize the Mayor and City Clerk to execute this contract, which has been approved by City Attorney Don Knapp, on behalf of the City of Livonia. Meakin offered the approving resolution for the Consent Agenda. President Brosnan requested that this Item be placed on the Regular Agenda. DIRECTION: APPROVING REGULAR 8. PROPOSED WAGE INCREASE FOR EMPLOYEES AT MINIMUM WAGE: Civil Service Department, re: based on the State of Michigan Minimum Wage law with wages effective September 1, 2014. Bob Biga, Director of Human Resources, presented the request to Council. The request is for an increase in wages for Parks and Recreation classifications and other Temporary classifications affected by the increase in the State of Michigan Minimum Wage law, the Civil Service Commission does hereby approve an increase in wage rates for Parks and Recreation temporary classifications for Levels 1 through 5, as well as an increase in wage rates for the Temporary classifications of College Co-op, High School Co-op, Police Matron, Seasonal Clerk, Seasonal Laborer I, Seasonal Laborer II, and Student Page. This request to increase the wage schedule of the Parks and Recreation Temporary classifications is the result of an increase in the minimum wage by the Michigan Legislature beginning September 1, 2014 to $8.15 per hour. Three more increases will leave the minimum wage at $9.25 per hour beginning January 1, 2018. As a result of action taken by the Michigan Legislature, it is recommended that the proposed changes to the wage schedule for the temporary classifications in Parks and Recreation be adopted at the appropriate time. 4 Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. REQUEST TO APPROVE SALARY AND BENEFIT ADJUSTMENTS FOR ADMINISTRATIVE AND PROFESSIONAL, EXEMPT AND CONFIDENTIAL CLASSIFICATIONS FOR THE PERIOD DECEMBER 1, 2013 THROUGH NOVEMBER 30, 2015- Civil Service Department, re: same. Bob Biga, Director of Human Resources, presented the request to Council. This request is for approval of the adjustments in salary and benefits for non- represented City of Livonia employees for the period December 1, 2013, December 1, 2014, and December 1, 2015. Brosnan offered the resolution to receive and file the memo from Mayor Kirksey expressing his support minus Item No. 10, for the Consent Agenda. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: 1) APPROVING CONSENT 2) RECEIVE AND FILE — MEMO FROM MAYOR IN SUPPORT (EXCEPT ITEM NO. 10) 10. ADMINISTRATIVE RESPONSE TO COUNCIL RESOLUTION 190-14- Engineering Division, re: a revised special assessment district report for a 10- inch sanitary sewer main to service properties located at 15160, 15200 and 15230 Levan Road. (CR 448-12, CR 178-13, and CR 342-13) Todd Zilincik, City Engineer, presented the request to Council. The City received a request from Dr. Nawaf Masri, DDS, MSD and Dr. Vince Masell, DVM on behalf of the Levan Road Veterinary Hospital at 15200 Levan requesting that a revised special assessment district be considered with the ultimate goal of constructing a new 10-inch sanitary sewer main to service the properties located at the following addresses: 15160, 15200 and 15230 Levan Road. These existing properties are currently connected utilizing a 6-inch private sanitary sewer. The originally proposed special assessment district was approved with Council Resolution No. 178-13, dated June 3, 2013 and repealed and rescinded with Council Resolution No. 342-13, October 21, 2013. In accordance with Section 3.08 of the Livonia Code of Ordinances, we have prepared a special assessment report with two options; Option A - providing a public 10-inch sanitary sewer main and Option B - providing a public sanitary manhole on the north side of Five Mile Road for access at the above referenced location. Transmitted herewith are the following items: 5 1. Method of Assessment 2. Description of Assessment District 3. Estimated Cost of the Project 4. Recommended Distribution of Cost 5. Proposed Assessment Schedule 6. Special Assessment District Plan The cost estimate, recommended distribution of costs, and proposed assessment roll has been prepared based on our standard sanitary sewer requirements. Ownership and assessment value for the three (3) affected properties were compiled from the current tax roll. We would like to recommend that due to the costs involved with this project that if Option A is selected that this special assessment be paid over a fifteen (15) year period and if Option B is selected that this special assessment be paid for over a five (5) year period. We trust that the report submitted will provide the Council with the information needed to proceed with public hearings for this proposed special assessment district improvement project. Pat Fleming, Levan Veterinary Hospital, 15255 Levan Road, was present to show her support as one of the three business owners affected by this proposed Special Assessment. Toy asked Zilincik asked if all the business owners are in support. He said 2 out of 3 of the owners are on board; they all have different financial positions. He said the City's goal is to help provide a solution to the problem that will provide long term results and providing some options to the business owners based on their ability to accept the Pastor offered the approving resolution to schedule a Public Hearing for Necessity for the Consent Agenda. DIRECTION: APPROVING — TO SET PUBLIC CONSENT HEARING DATE FOR NECESSITY AUDIENCE COMMUNICATION: None. President Brosnan encouraged everyone to attend the next Music from the Heart event Thursday, July 24, 2014 from 7:00 to 9:00 p.m. on the front steps of Livonia City Hall. As there were no further questions or comments, President Brosnan adjourned the Study Session at 8:20 p.m. on Monday, July 21, 2014. DATED: July 25, 2014 TERRY A. MARECKI CITY CLERK