HomeMy WebLinkAboutCOUNCIL STUDY - 2014-09-03 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD SEPTEMBER 3, 2014
Meeting was called to order at 8:05 p.m. by President Brosnan. Present: Lynda
Scheel, Susan Nash, Brandon Kritzman, John Pastor, Vice-President Brian Meakin,
Laura Toy, and President Maureen Miller Brosnan. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Judy Priebe, Director of Legislative Affairs; Susan A. Hoff, Deputy City Clerk; Curtis
Caid, Police Chief; and Mayor Jack Kirksey.
President Brosnan announced there is new data on Item #1.
AUDIENCE COMMUNICATION: None.
1. REQUEST TO APPROVE AND RECOGNIZE THE CLARENCEVILLE HIGH
SCHOOL HOMECOMING PARADE TO BE HELD ON FRIDAY, OCTOBER 10,
2014; REQUEST TO APPROVE THE PARADE ROUTE AND THE CLOSING OF
CERTAIN CITY STREETS; AND REQUEST TO DESIGNATE AND AUTHORIZE
SERGEANT KEITH SCHOEN TO SIGN THE WAYNE COUNTY ROAD
COMMISSION PERMIT ON BEHALF OF THE CITY TO CLOSE A PORTION OF
MIDDLEBELT ROAD, WITH THE CITY TO ASSUME LIABILITY FOR ANY
DAMAGE CLAIMS WHICH MAY ARISE AS A RESULT OF THE ROAD
CLOSURE: Kevin Murphy, Athletic Director, re: same.
Patricia Waeschle, 19422 Parker, was present on behalf of Clarenceville High
School to answer any questions Council may have.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
At the direction of the Chair, the new data, correspondence from the Office of
Public Safety, dated September 2, 2014 will be received and filed.
DIRECTION: 1) APPROVING CONSENT
2) RECEIVE & FILE — New Data
From LPD dated 9/2/14
2. AWARD OF BID: Livonia Fire & Rescue, re: for the purchase of up to fifty (50)
replacement sets of Turn-Out Gear (Structural Firefighting Protective Clothing) at
a cost of$2,121.57 each, from budgeted funds.
David Heavener, Training Officer, Livonia Fire and Rescue, presented the
request to Council and was ready to answer any questions they might have.
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Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST TO APPROVE SALARY AND FRINGE BENEFIT ADJUSTMENTS
FOR THE CLASSIFICATION OF FIRE CHIEF: Civil Service Department, re: for
the period December 1, 2012 through November 30, 2015.
Robert Biga, Human Resources Director, presented the request to Council. He
said this is more of a housekeeping item. He was ready to answer any questions
Council may have.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) VEHICLES
UTILIZING THE STATE OF MICHIGAN CONTRACT PRICING: Department of
Community Resources, re: two (2) 2015 Ford Shuttle Vans for Community
Transit use from budgeted funds.
Felicia Cross, Program Supervisor, Community Resources, presented the
request to Council.
Pastor offered the approving resolution for the Consent Agenda.
Vice-President Meakin asked Cross what kind of Bid Consortium they were
using. Cross replied this was State of Michigan Bid Contract Pricing with Gorno
Ford.
Toy asked if these vans were used for transporting the elderly and disabled to
doctor appoints. Cross confirmed that was correct. Toy asked if the resident had
an appointment at the University of Michigan Hospital in Ann Arbor could they
pay extra and be transported. Cross said no, not at this time. She said currently
they strictly offer transportation within Livonia City limits only.
DIRECTION: APPROVING CONSENT
5. REQUEST FOR APPROVAL TO ENTER INTO AN AGREEMENT BETWEEN
SMART AND THE CITY OF LIVONIA- Department of Community Resources, re.
for the Municipal Credit Contract for the period July 1, 2014 to June 30, 2015,
with all Credits to be used for the Livonia Community Transit Program.
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Felicia Cross, Program Supervisor, Community Resources, presented the
request to Council. She said this is the same contract amount they have been
getting for the past several years.
Scheel offered the approving resolution for the Consent Agenda.
Kritzman asked Cross if she knew what amount the City pays into Smart as a tax
base. Cross replied, the City does not pay into Smart.
DIRECTION: APPROVING CONSENT
6. REQUEST TO APPROVE ALLIANCE OF ROUGE COMMUNITIES (ARC)
ANNUAL ASSESSMENT FOR 2014: Public Service Division, re: in the amount
of$29,013.00 from funds budgeted for this purpose.
Todd Zilincik, City Engineer, presented the request to Council. The City of
Livonia has actively participated in the Alliance/Assembly of Rouge Communities
(ARC) since its inception in 2004. Each year the City has paid an annual
assessment for the City's share based on population and land area to fund the
services for the communities provided by the ARC. The significant services
completed on behalf of Livonia include stream water quality sampling and testing,
joint projects in watershed management public education, and representing and
advocating for providing representation and advocacy for communities in
discussions and negotiation with the Michigan Department of Natural Resources
and Environment (formerly Michigan Department of Environmental Quality) on
storm water permits. The ARC has and will continue to solicit grants for storm
water initiatives for communities both individually and collectively. Incidentally,
community assessments total fifty percent of the total annual income for the
activities of the ARC. A Federal Clean Water Fund grant again financially
supports the other fifty percent of the budget. This assessment is the same as
the 2013 assessment. Livonia participation in the ARC is recommended again
this year for the following reasons:
• Broad participation of the Rouge River communities eliminates
redundancies and provides cost savings resulting from use of common
storm water management practices used by multiple communities.
• Communication and cooperation between the staffs of Rouge
communities on storm water and related issues has been advanced.
• The ARC has more of a voice when working with the MDEQ on permit
compliance issues.
• Participation in a watershed-wide group of communities and counties
improves the opportunity of the City to receive future storm water grant
awards. For these reasons, it is requested the Council approve payment
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to the Alliance of Rouge, a non-profit organization, in the amount of
$29,013.00 for the annual assessment to Livonia for 2014. No
appropriation is required since this amount was included in the 2013-2014
approved City budget.
Vice-President Meakin asked Zilincik if the City has a representative on the
Board. Zilincik replied yes and indicated that representative is Donald Rohraff,
Superintendent, Public Services.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. AWARD OF CONTRACT: Engineering Division, re: for the 2014 Pavement
Crack and Joint Sealing Program — Contract 14-D.
Todd Zilincik, City Engineer, presented the request to Council. In connection with
the above referenced project, the Engineering Division completed plans and
specifications and arranged for bids to be taken on August 12, 2014. In response
to the advertisement on MITN of the bidding documents, three (3} bids were
submitted. This bid is good until December 10, 2014. Michigan Joint Sealing, Inc.
has done numerous projects for other municipalities and the Michigan
Department of Transportation (MDOT). Michigan Joint Sealing, Inc. has
completed the City of Livonia's Pavement Crack and Joint Sealing Program in
2004, 2005, 2006, 2008, 2009 and 2010 in a satisfactory manner. Further, they
have provided references and demonstrate previous projects of equal scope and
contracts amounts of $100,000.00. They are currently a subcontractor for Dan's
Excavating, Inc. and will be working on the I-96 Project for MDOT. A letter dated
January 13, 2014 from MDOT acknowledges that there are prequalified which is
a condition to be awarded the contract from the City of Livonia. They currently
have $105,000 budgeted for the 2014 Pavement Crack and Joint Sealing
Program, Contract 14-D. The Engineering Department contacted Michigan Joint
Sealing, Inc. to request that the contract be awarded in the amount of $105,000
to stay within their budgeted funds. They had no issue with this request and look
forward to working with the City of Livonia. It is therefore, recommended that the
Council proceed as follows:
• Award a contract in the amount of $105,000 to Michigan Joint Sealing, Inc.,
28830 W. Eight Mile Road, Suite 103, Farmington Hills, MI 48336 on the basis of
the bid unit prices, said amount to be adjusted based upon quantities of work
actually completed. Please note that the contract requires the work to be
completed by October 31, 2014.
• Authorize an expenditure of $105,000 as follows: $85,000 from funds currently
budgeted in Local Roads Account and $20,000 from funds currently budgeted in
Major Roads Account.
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• Authorize the City Engineer to approve minor adjustments in the work as
required.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING — FOR $105,000 CONSENT
8. REQUEST TO APPROVE CHANGE ORDER TO CONTRACT 14-A WITH
NAGLE PAVING COMPANY FOR RESURFACING THE PARKING LOT AT THE
LIVONIA POLICE DEPARTMENT: Engineering Division, re: in order to improve
their existing front parking lot, from budgeted funds. (CR 100-14)
Todd Zilincik, City Engineer, presented the request to Council. Based on the
desire by the Livonia Police Department (LPD) to improve their existing front
parking lot, the Engineering Division approached the Nagle Paving Company
about milling 2-inches of existing asphalt located at 15050 Farmington Road and
provide a resurfacing project. The project would involve minor base repairs and
placing 2-inches of new hot mix asphalt (HMA) up to the access at Civic Center
Drive. Nagle Paving is a local Livonia company will be in the area performing
street repairs to Coventry Gardens and Coventry Woods in September and early
October as part of the 2014 Road Repair Program. The Engineering Department
has taken cores of the existing asphalt and coordinated with DTE Energy to
remove two light pole bases as part of the improvements prior to resurfacing the
parking lot and placing new pavement markings. The resurfacing project is
anticipated to be completed by mid-October. The funding for this project from
budgeted funds available in the Capital Outlay, Land Improvement Account for
the repairs. Nagle Paving Company has agreed and will honor the unit prices bid
in the 14-A contract, along with some additional items added for this project, for
this work. The Engineering Division will coordinate with the LPD and oversee the
parking lot improvements. Nagle Paving Company will invoice the City of Livonia
for the work performed based on the quantities completed and accepted.
In order to proceed with this additional work, we respectfully recommend that the
City Council take the following actions:
• Approve a change order to Contract 14-A with Nagle Paving Company, 36780
Amrhein, Livonia, Michigan 48150 in the amount not-to-exceed $100,000.
• Authorize the expenditure of $100,000 from Capital Outlay, Land Improvement
Account.
• Authorize the City Engineer to approve minor adjustments in the work as
needed.
Toy offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President Brosnan adjourned the
Study Session at 8:22 p.m. on Wednesday, September 3, 2014.
DATED: September 11, 2014 SUSAN A. HOFF
DEPUTY CITY CLERK