HomeMy WebLinkAboutCOUNCIL STUDY - 2012-09-19 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD SEPTEMBER 19, 2012
Meeting was called to order at 8:00 p.m. Present: James McCann, Joe Laura,
John Pastor, Thomas Robinson, Maureen Miller Brosnan, Brandon Kritzman, and Laura
Toy. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Terry Marecki, City Clerk; and Jack E. Kirksey, Mayor.
President Toy announced there is new data on Items #1 and #5.
President Toy announced a Public Hearing to be held in the Auditorium of Livonia City
Hall, 33000 Civic Center Drive, Livonia, MI for the following item:
Wednesday, October 3, 2012, at 7:00 p.m.
The proposed Annual Budget for the City of Livonia for the fiscal year
ending November 30, 2012; and the public hearing required by Act 5 PA
1982, in connection with the Truth in Taxation hearing, as adopted by the
City Council at the Regular Meeting held August 8, 2011, pursuant to
Council Resolution 247-11.
Robinson reminded the audience about the 40th Anniversary Celebration of the Livonia
Symphony Orchestra that will be held at Laurel Park Office Center Atrium on Thursday,
September 27, 2012, from 7:00 — 9:00 p.m. Further information can be obtained by
calling (734) 427-2782.
President Toy offered condolences to the families of Virginia DeVic and Gary Gray both
longtime Livonia residents who have passed away and will be dearly missed.
AUDIENCE COMMUNICATION:
Joe Neussendorfer, 11316 Merriman Road, member of U.S. Green Building Council
announced the First Annual Green Apple Day of Service will be held September 29,
2012. Additional information may be found on their website www.mygreenapple.org. He
also announced a couple of other upcoming Green events; Plastics in Lightweight
Vehicles Conference at Laurel Manor, November 6-7, 2012, their website is
www.plasticsnews.com/plv20l2 and the Fifth Annual Natural Health and Eco Fest at
Laurel Manor on November 11, 2012 sponsored by Zerbo's and Whole Foods Market.
He also noted that October 27, 2012 is National Do Something Good For Your
Community Day and October 20, 2012 is National Sweetest Day.
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NEW BUSINESS
1. BLOCK PARTY: Jeff Shingler, re: to be held on Saturday, October 6, 2012,
from 3:00 p.m. to 10:00 p.m. on Grandon, between Harrison and Brentwood with
a rain date of Sunday, October 7, 2012.
Jeff Shingler, 28652 Grandon, was present to answer any question from Council.
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City
Clerk, re: submitted by Karen Y. Henry in accordance with Chapter 5.49 of the
Livonia Code of Ordinances, as amended.
The Petitioner was not present.
Laura asked that this Item be moved to the next Study Meeting so that the
Petitioner could be present.
At the direction of the Chair, this Item was moved to the next Study Meeting to
notify the Petitioner to attend or have a representative attend on their behalf.
3. AWARD OF BID: Department of Parks & Recreation, re: to purchase a new
Trailer-Towed Mobile Stage to replace the current "showmobile", with funds
reimbursed through the Wayne County Recreation Millage.
Lyle Trudell, Interim Superintendent, presented the request to Council.
Pastor offered the approving resolution for the Consent Agenda.
Kritzman asked Trudell the age of the current stage they are replacing; Trudell
replied 18 years. Kritzman asked if the new one will have the same life
expectancy; he said yes, at least.
DIRECTION: APPROVING CONSENT
4. REQUEST TO AMEND COUNCIL RESOLUTION 323-12; AND REQUEST TO
AUTHORIZE THE DIRECTOR OF HOUSING TO APPROVE THE 2013
THROUGH 2015 HOME CONTRACT FUNDING AGREEMENTS: Livonia
Housing Commission, re: to reflect fiscal year, not program year, and show
termination of the previous agreement for the City's participation in the Wayne
County Home Investment Partnership Consortia from October 1, 2012 through
September 30, 2015, with 2011 program funding to be in the amount of
$1397089.00. (CR 213-09 & CR 196-11)
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Jim Inglis, Executive Director of Housing, presented the request to Council. The
Livonia Housing Commission respectfully requests City Council adopt a
Resolution that would change the Interlocal Agreement previously authorized by
Council Resolution #323-12 to authorize the City of Livonia to execute a new
three year Interlocal Agreement with the County of Wayne for approval by Detroit
HUD with term changed to reflect fiscal year, not program year and show
termination of the previous agreement; and authorize the Director of Housing to
approve the 2013 through 2015 HOME contract funding agreements for the
Housing Rehabilitation Program once the City receives notification of the HOME
funding allocations from the County of Wayne. Therefore, the Livonia Housing
Commission respectfully requests that the Livonia City Council approve the
above items pursuant to the HOME consortium and authorize the Mayor and City
Clerk to execute the Interlocal Agreement and the Director of Housing to execute
the annual funding contract documents, subject to approval of the Director of
Housing and City Attorney. Thank you for your consideration.
Pastor offered the approving resolution for the Consent Agenda.
Laura asked that it be placed on the Regular Agenda.
DIRECTION: APPROVING REGULAR
5. AWARD OF BID: Department of Community Resources, re: for the renovation
of the Hill House from funds available in the Historical Commission Trust Fund
which accumulates Funds through the collection of donations and money earned
from events; no City of Livonia General Funds will be used.
Linda McCann, Community Resources Director, presented the request to
Council. The Department of Community Resources is requesting Council
approve the bid from Integrity Building Group in the amount of $599,990 for
renovation of the Hill House. These funds are available in the Historical
Commission Trust Fund. The accumulation of funding for this project has been
going on for many years and consists solely of donations and money earned
from events. No General Fund money will be used for this project. The bid
process began in February of 2011 after Council accepted the proposal of
Neumann Smith Architecture for an architectural survey and professional
services through the construction phase. The survey was completed; a Project
Manual and specifications were created and approved by a committee which
included both the Director and Assistant Director of Inspection as well as the City
Engineer and the Planning and Economic Development Director. Requests for
qualifications and bids were published and a subsequent site meeting was held.
Five of the firms in attendance returned qualification statements by the deadline.
The committee, along with a representative of both the Historical and Historical
Preservation Commissions, interviewed the firms in order to select the top
participants. Legendary Timberworks-DiComo dissolved their partnership just
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before final interviews leaving Integrity Building Group and Frank Rewold and
Son, Inc. as the top finishers. After thorough investigation of these two
companies, qualification statements, and bids, it is the recommendation that City
Council accept the bid of Integrity Building Group, 350 Madison Ave., 4111 Floor,
Detroit, Michigan 48226 in the amount of $599,990 to begin reconstruction work
on the Hill House: and to authorized this expenditure from the Historical
Commission Trust Fund.
McCann offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO ACCEPT A GRANT FOR LIVONIA COMMUNITY TRANSIT
FROM THE FEDERAL TRANSIT ADMINISTRATION: Department of
Community Resources, re: in the amount of $238,594 to update and build out
the City's call center.
Linda McCann, Community Resources Director, presented the request to
Council. Livonia Community Transit is requesting your approval to accept a grant
from the Federal Transit Administration in the amount of $238,594. The money
will be awarded to the City of Livonia to update and build out their call center.
This will allow online booking and program information. Upgrades will include, but
not be limited to, an IVR phone system, in-vehicle technology and the software to
improve coordination with SMART's regional veteran's website. The City of
Livonia's LCT already offers services to disabled veterans along with seniors and
disabled adults. This coordination will offer Livonia's veterans and other rider's
access to additional transportation opportunities. Their current phone, computer
and software system are becoming outdated; these funds will enable Livonia's
transportation program to bring in current technology and streamline many
functions. They are asking Council to approve acceptance of these funds
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATIONS AND
EXPENDITURES: Department of Public Works, re: for 92 additional trees
planted under the 2011 Tree Planting Program that became necessary as a
result of the 2011 Road Repair Program. (CR 45-11)
Kevin Mallard, Director of Public Works, presented the request to Council. In
Council Resolution No. 45-11, adopted February 23, 2011, the Council approved
funding for tree planting for the 2011 Tree Planting program, in the amount of
$132,958.00. This work was awarded to Greg Davis Landscape Services, Inc.,
471 Renaud Road, Grosse Pointe Woods, MI 48236. There were 92 new
(additional) trees planted that became necessary as a result of the 2011 Road
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Repair Program. The department sought to take advantage of the fall planting
opportunity to accomplish these replacements. The additional funding requested
is to pay the retainage that is held until the end of the following growing season,
when replacement trees for any trees that might have died, have been identified.
In order to complete this contract, they recommend that the Council approve
additional funding in the amount of$9,871.00.
Laura offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
8. REQUEST TO AUTHORIZE EXECUTION OF AN INTERGOVERNMENTAL
AGREEMENT BETWEEN WAYNE COUNTY AND THE CITY OF LIVONIA-
Engineering Division, re: for the resurfacing of Haggerty Road from Six Mile
Road to Seven Mile Road.
Todd Zilincik, City Engineer, presented the request to Council. The Engineering
Division is in receipt of an Intergovernmental Agreement (IGA) dated September
7, 2012 between Wayne County and the City of Livonia for the resurfacing of
Haggerty Road from Six Mile to Seven Mile Road. Construction is anticipated to
be completed by late October. The traffic signals at the intersection of Six Mile
and Haggerty Road along with ADA sidewalk ramps were recently upgraded as
part of the safety improvement program this past summer prior to this project
commencing. The proposed agreement has been reviewed by the Engineering
Division and has been reviewed as to form by the Department of Law. They
respectfully recommend that the City Council authorize the Mayor and the City
Clerk to execute this agreement for and on behalf of the City of Livonia,
authorizing an expenditure of $58,447.00 from funds budgeted for 2012, and
authorizing the City Engineer to approve minor adjustments in the work, as
required. He noted that Wayne County has requested a deposit check in the
amount of$29,224.00 as a Working Capital Advance.
Pastor offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. AWARD OF CONTRACTS: Engineering Division, re: for the construction
contract and the construction services to complete the Rennold's Ravine
Streambank Stabilization Project contingent on the approval of the Special
Assessment Roll. (CR 209-11 & CR 323-11)
Todd Zilincik, City Engineer, presented the request to Council. This is contingent
upon the voting meeting next Wednesday. In an effort to expedite the project
they want to make sure they had a Public Hearing with positive comments
tonight, he said he hopes that continues along to the voting meeting at which
they will seek City Council approval of the Public Hearing Roll and award a
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contract in the amount of $249,403.00 to Erie Construction LLC, 22051
Commerce Dr., Woodhaven, MI 48183. This is for the Rennold's Ravine
Streambank Stabilization for approximately 600 lineal feet. Six property owners
and two businesses will be paying through a Special Assessment District.
Everything is in order, they just wanted to go through the formality and get things
moved ahead to get the construction completed this fall. The grant deadline is
June 30, 2013; they are on a time constraint. They want to be sure they have all
their ducks in a row to accommodate this project and get the available grant
funding.
Pastor offered the approving resolution for the Regular Agenda.
DIRECTION: APPROVING REGULAR
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President Toy adjourned the Study
Session at 8:29 p.m. on Wednesday, September 19, 2012.
DATED: September 25, 2012 TERRY A. MARECKI
CITY CLERK