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HomeMy WebLinkAboutCOUNCIL STUDY - 2012-10-15 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD OCTOBER 15, 2012 Meeting was called to order at 8:00 p.m. Present: Thomas Robinson, Maureen Miller Brosnan, Brandon Kritzman, James McCann, Joe Laura, and Laura Toy. Absent: John Pastor. Elected and appointed officials present: Todd Zilincik, City Engineer; Scott Miller, Planner IV; Don Knapp, City Attorney; Terry Marecki, City Clerk; and Jack E. Kirksey, Mayor. President Toy announced there is new data on Item #2. Mayor Kirksey announced there was an accident on 1-96. The Officer who responded put out flares to redirect traffic. A police car was rear-ended injuring a Police Officer; he did not sustain any lasting injuries. McCann wished his daughter Amy a Happy Birthday this Thursday, October 18th; he also said "Go Tigers!" Robinson apologized for not wearing a jacket and tie. AUDIENCE COMMUNICATION: None. NEW BUSINESS 1. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Jason Putnam, re: to allow a band to play at a party being held at a home at 37434 Ann Arbor Trail, on Saturday, October 20, 2012, from the hours of 7:30 PM until 11:00 PM. The Petitioner was not present. McCann offered the resolution for no further action for the Consent Agenda. DIRECTION: NO FURTHER ACTION CONSENT 2. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Jie Wu in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. At the Direction of the Chair, this Item was removed from the Agenda. 2 3. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Russell Savageau in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Russell Savageau, 9910 Seltzer, presented his request to Council and was ready to answer any questions they may have. McCann offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. APPLICATION FOR MASSAGE THERAPIST PERMIT: Office of the City Clerk, re: submitted by Kathleen Obsniuk in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Kathleen Obsniuk, 31141 Westfield, presented her request to Council and was ready to answer any questions they may have. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Yijia Sun in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Yijia Sun was present with her interpreter, Ron Lee, to answer any questions Council may have. Mr. Lee said she hopes to obtain Council approval so she can be a massage apprentice at New Life Massage here in Livonia. Laura offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Courtney Reece in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Courtney Reece, 31812 Shiawassee, Westland, was present to answer any questions Council may have. She indicated that she would be working at Lavida Massage here in Livonia. Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3 7. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Curtis J. Hamilton in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Curtis Hamilton, 46067 Sunset, Northville, was present to answer any questions Council may have. He indicated that he would also be working at Lavida Massage here in Livonia. Laura offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Jordan Brosky in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Jordan Brosky, 30540 Minton, was present to answer any questions Council may have. Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Lisa Feeback in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Lisa Feeback, 31700 Cowan, Westland, was present to answer any questions Council may have. She indicated that she would be working at Lavida Massage here in Livonia. She intends to apply for her Massage Therapist Permit next year when she becomes nationally certified. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. REAPPOINTMENT OF WILLIAM FRIED TO THE LIVONIA BROWNFIELD REDEVELOPMENT AUTHORITY: Office of the Mayor, for a three year term, which shall expire on November 24, 2015 Mayor Kirksey presented his request for the reappointment of William Fried. He indicated that Mr. Fried is a key member and attends all the meetings and knows the community well. Bill Fried said the Livonia Brownfield Redevelopment Authority is an important asset to the City especially with the redevelopment of big projects such as 4 Livonia Marketplace. He thinks it will help the community to help lead the state out of this economic crisis we're in. He thanked the Mayor for the reappointment and the opportunity to serve the community. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. REAPPOINTMENT OF KEN HARB TO THE LIVONIA BROWNFIELD REDEVELOPMENT AUTHORITY: Office of the Mayor, for a three year term, which shall expire on November 24, 2015. Mayor Kirksey presented his request for the reappointment of Ken Harb. He indicated that Mr. Harb has served the community well in many different capacities and is a valuable member. Mr. Harb thanked the Mayor for the reappointment and opportunity to serve the community. Laura offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. REAPPOINTMENT OF ENRICO SOAVE TO THE LIVONIA BROWNFIELD REDEVELOPMENT AUTHORITY: Office of the Mayor, for a three year term, which shall expire on November 24, 2015. Mayor Kirksey presented his request for the reappointment of Enrico Soave. Mr. Soave thanked the Mayor for the reappointment and opportunity to serve the community. Robinson offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 13. ADMINISTRATIVE RESPONSE TO COUNCIL RESOLUTION 336-12: Office of the Mayor, re: to report on the rodent control efforts in the City. Brosnan gave a summary of the Administrative Response provided to Council from the Office of the Mayor, which gave an example of programs utilized by three (3) other cities in the general area; Warren, Dearborn and Sterling Heights. Brosnan said she was intrigued by the fact that Dearborn is able to utilize some of the CDBG funding for their program and would like Livonia to look into the possibility of doing the same next year. Some of the programs that were summarized had involvement from their municipality with regard to eradicating 5 the rodent problem (i.e. baiting, etc.) Currently the Livonia City Ordinance Enforcement Division of the Inspection Department has City Inspectors locate the cause of the problem and requires the responsible party or parties to take whatever measures are necessary to eradicate the problem. It is recommended by the Administration to continue the same method utilizing the Ordinance Enforcement staff to handle any concerns with regard to rodents and have the responsible party or parties correct any violations that may exist. Brosnan offered the resolution to receive and file the Administrative Response to Council Resolution 336-12 for the Consent Agenda. DIRECTION: RECEIVE & FILE CONSENT 14. REQUEST TO ACCEPT PROPOSALS FOR CONTRACTED SNOW REMOVAL SERVICE FOR MAJOR STORMS: Public Service Division, re: to assist in plowing City streets for the 2012-2013 season. Brian Wilson, Superintendent, Public Service, presented the request to Council. He said the Public Service Division has taken quotes for equipment and operators to assist in plowing City streets. The City's main priority is for six to eight graders and operators to plow streets along with City forces. If graders are not available, tandem dump trucks and 4-wheel pickups will be considered. Proposals were received from three (3) companies. They are recommending that Council authorize the use of Fiore Enterprises, LLC, 3411 West Fort Street, Detroit, MI 48216; Nagle Paving Company, 39525 West 13 Mile Road, Ste. 300, Novi, MI 48377; and Stante Excavating, 46912 Liberty Drive, Wixom, MI 48393. They also recommend Council waive the formal bidding process since no advantage to the City would result from competitive bidding. Robinson asked Wilson when the last time they bid out for this service was. Wilson said last year. Robinson asked Wilson if they have given any thought to utilizing smart phone technology to receive real time weather reports to help prioritize plowing in a more efficient manner; potentially saving the City some money. Wilson indicated that it was discussed but not at length. Robinson said he would like to discuss the subject with Wilson further. Brosnan asked Wilson if any consideration has been given to increasing the threshold in which they seek assistance in plowing. She said right now it is four inches. She asked him if increasing it to six inches is something they would consider with thought that it would decrease the number of occasions of having to use a contracted snow plowing company and potentially saving the City money. Wilson said there are more factors to consider than just inches. Brosnan said she is certain that he uses the utmost discretion when deciding to call in the contractors; however, she said residents know there is a magic number, like the four inches, and expect that things will get cleared fast if it is that magic number. Brosnan said given the times, she thinks six inches might be a more realistic 6 figure when considering the help of a contractor. She hopes that he might consider modifying his request to reflect a threshold of six inches before the Regular Meeting. Brosnan offered the approving resolution for the Regular Agenda. Robinson asked through the Chair to the Law Department to confirm that minutes from last year's approval of this service, contained in the background information, said it was approved without competitive bidding. Robinson said he was confused because he just asked Mr. Wilson if it was bid out or quoted to the same contractors used in previous years; he said Mr. Wilson indicated it was bid out. Mr. Don Knapp, City Attorney, said the background does indicate that it was not competitively bid out. Mr. Wilson said he apologized to Robinson if he misspoke. He said it has been the practice for several years for the Department to solicit for proposals. Robinson asked Wilson when the last time this service was competitively bid out was; he replied that he wasn't sure if it had ever been competitively bid out. Robinson said he believes it is in the best interest of the taxpayers of the City for a competitive bid process to be done to ensure they are receiving the best possible price for the service. He also said that while it is more time consuming and cost more to go through the competitive bid process; it allows the City the opportunity to definitively say with certainty that going out for a competitive bid would be of no advantage to the City. He would also like to know how much it actually costs the City to obtain the competitive bid, so in the future if they don't go out for competitive bid they know how much money they are saving by not doing so. He said without this information he is reluctant to vote in favor of these proposals. DIRECTION: APPROVING REGULAR 15. REQUEST TO RELEASE GENERAL IMPROVEMENT, GRADING, AND SOIL EROSION CONTROL BONDS: Engineering Division, re: for the Boulder Pines II Site Condominium Subdivision located on the south side of Seven Mile Road between Merriman Road and Brookfield Avenue, Section 10. (CR 331-04) Todd Zilincik, City Engineer, said this is a bit of housekeeping; they are seeking Council's approval to return the General Improvement Bond of $7,000.00 to Leo Soave Building, Inc., 20592 Chestnut Circle, Livonia, MI 48154. Brosnan offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 16. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATIONS AND EXPENDITURES: Engineering Division, re: for the 2011 Concrete Road Program (Contract 11-C) to be used for additional miscellaneous patching throughout the City identified in critical need of repair with funds budgeted for this purpose. (CR 106-11 & 288-11) 7 Todd Zilincik, City Engineer, said the DPW and the Engineering Division has recently approached Hard Rock Concrete, Inc. about the possibility of doing some additional miscellaneous patching through-out the City that were identified by the DPW as areas in critical need of repair. The areas include Munger Drive from Fairlane Drive to 300' west of Fairlane Drive and eight (8) other miscellaneous locations. Hard Rock Concrete, Inc. has agreed and will honor the unit prices bid in the 11-C contract under the maintenance items for this work. The DPW will inspect and mark those areas deemed necessary for replacement as well as coordinating with the contractor on traffic control Hard Rock Concrete, Inc. will invoice the City of Livonia for the work performed based on the quantities completed and accepted. In order to proceed with this additional work, we respectfully recommend that the City Council approve a change order to Contract 11-C with Hard Rock Concrete, Inc., 38146 Abruzzi Drive, Westland, Michigan 48185 in the amount of $51,000.00 and authorize the expenditure of $51,000.00 from funds budgeted for this purpose and authorize the City Engineer to approve all minor adjustments in the work as needed. McCann offered the approving resolution for the Consent Agenda. Brosnan asked Zilincik if these were next on their list of work to be done. Zilincik said Munger was next on the list but the other section of Fairlane that was done was near a school and done to help prevent ponding and issues with traveling public. Brosnan asked if it was a safety concerns; he replied yes. DIRECTION: APPROVING CONSENT 17. REQUEST TO APPROVE PROPOSED LEASE AGREEMENT BETWEEN THE CITY OF LIVONIA AND THE LIVONIA CHAMBER OF COMMERCE: Department of Law, re: for the City-owned property located at 33233 Five Mile Road for the period of November 1, 2012 through October 31, 2015. (CR 542-03 & CR 404-09) Don Knapp, City Attorney, said this is the end of the lease period and indicated the Chamber of Commerce is looking to renew their lease for another three-year agreement with increases; 6.6% the first year, 1% the second year, and 1% the third year. All the other terms remain the same. Kritzman said he is one of the Board Members of the Chamber of Commerce which according to their bylaws makes him a co-owner; therefore, he will step down from the podium to avoid any perceived conflict of interest during the voting meeting. Dan West, President, Livonia Chamber of Commerce, 33233 Five Mile Road, he said they enjoy being on the Civic Center Campus and look forward to renewing their lease at their current location. 8 Robinson offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: Jason Putnam, 37434 Ann Arbor Trail, Petitioner for Agenda Item #1, said he saw the sign posted on the door for the Public Hearing that was delayed this evening and thought it was this Study Meeting. President Toy informed the Petitioner that the next voting meeting is after the date of his event. Councilmember Laura suggested that Council President Toy consider calling a Special Meeting for the Petitioner if Council has to meet again later this week. The Petitioner was instructed to leave his contact information, including his phone number, with the Council Office. As there were no further questions or comments, President Toy adjourned the Study Session at 9:06 p.m. on Monday, October 15, 2012. DATED: October 17, 2012 TERRY A. MARECKI CITY CLERK