HomeMy WebLinkAboutCOUNCIL STUDY - 2011-05-04 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD MAY 4, 2011
Meeting was called to order at 8:00 p.m. Present: Joe Laura, Laura Toy,
Maureen Miller Brosnan, Conrad Schwartz, Brian Meakin, and James McCann. Absent.
John Pastor.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Terry Marecki, City Clerk; and Jack E. Kirksey, Mayor.
Toy asked for a moment of silence in remembrance of Mary Lou Andrew who passed
away this past week-end. She was a dear friend and a tireless worker in the community.
President McCann announced there will be one (1) X-item added to the agenda at the
end of the meeting.
Toy presented a commendation on behalf of the Mayor and City Council recognizing
Julia C. Kurtyka for her many years of dedicated service teaching music to the youth of
Livonia and her contributions to the community and the fine arts programs.
Senator Glenn Anderson presented a tribute on behalf of Governor Rick Snyder,
Senator John Walsh, and Senator Glenn Anderson for the State of Michigan
recognizing Julia C. Kurtyka for her outstanding contributions to the Livonia community
and her countless contributions to music throughout the State of Michigan.
Kathy Bilger, former Livonia Youth Philharmonic President, along with Dave
Lindenmuth, their current President, expressed their appreciation to Julia C. Kurtyka for
her outstanding contributions to the Livonia Youth Philharmonic and the community.
President McCann relinquished the gavel to Vice President Laura at 8:13 p.m. to offer
the following resolution.
President McCann said next week Council will be considering a Public Safety Millage
for the August 2011 primary election. He said this only solves part of the budgetary
issues. The discretionary items that do not have to be funded are of concern to him and
of concern to many people in the community; this includes the Senior Center, Senior
Activities and Greenmead. If other sources of funding are not available, those are the
first things to be closed. Therefore, he asked that an approving Resolution be put on the
agenda next week for a proposed combined Millage for Livonia Senior Center and
Greenmead for 0.25 mills to maintain cultural and senior services, including Livonia
Senior Center and Greenmead Historic Village, which shall allow the City Charter to be
amended for authority to level and collect commencing December 1, 2011 an additional
tax not exceeding 0.25 mills providing revenues for staff maintenance and support
costs. The estimated revenue would be approximately $1,000,000; it would be
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approximately $18 annually to the taxpayers to support Greenmead, Livonia Senior
Center and Senior Activities.
Vice President Laura noted this would require a two-thirds roll call vote (5 votes) for it to
be put on the August 2011 primary election.
President McCann offered the approving resolution for the Regular Agenda.
DIRECTION: APPROVING REGULAR
President McCann resumed the gavel at 8:15 p.m.
AUDIENCE COMMUNICATION: None.
NEW BUSINESS
1. APPLICATION FOR MASSAGE THERAPIST PERMIT: Office of the City Clerk,
re: submitted by Hilda D. Sievers in accordance with Chapter 5.49 of the Livonia
Code of Ordinances, as amended.
Hilda Sievers, 15929 Negaunee, Redford, was present to answer any questions
from Council.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REQUEST TO PURCHASE CITY-OWNED PROPERTY: Michael and Donna
Chapman, re: property behind their home located at 18886 Brentwood, which is
land-locked.
Michael Chapman, 18886 Brentwood, was present to answer any questions from
Council.
Don Knapp, City Attorney, stated that the Law Department has reviewed the
request and it appears to be a land-locked piece of property that was originally
intended for a future road that was never developed. Knapp said he is not sure if
all the other Departments have had an opportunity to review this request.
Brosnan offered the approving resolution referring the matter to the
Administration for its report and recommendation for the Consent Agenda.
DIRECTION: REFER TO ADMINISTRATION CONSENT
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3. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Mark Burchell,
Founder and Executive Director of The Doorway to Recovery, re: to allow live,
outdoor music performances between the hours of 1:00 p.m. and 11:00 p.m. in
connection with their annual charity event scheduled for Saturday, May 14, 2011,
at St. Andrew's Episcopal Church.
Mark Burchell was present to answer any questions from Council.
Toy offered the approving resolution for the Consent Agenda.
Meakin asked Burchell if the band would be set up on the parking lot. Burchell
replied no and indicated it would be on the grass closer to hall farther from the
neighboring residences. Burchell said there will be live gospel bands and
guitarists; the proceeds benefit the homeless and hungry. He invited everyone to
attend.
DIRECTION: APPROVING CONSENT
4. APPOINTMENT OF SCOTT BAHR TO THE PLANNING COMMISSION: Office
of the Mayor, re: for a three-year term, which will expire on June 9, 2014.
Mayor Kirksey said he was very proud to bring Scott Bahr before Council and the
public. Mayor Kirksey recommended the appointment of Scott Bahr to the
Planning Commission.
Vice President Laura offered the approving resolution for the Consent Agenda.
Scott Bahr expressed his enthusiasm and passion for the City of Livonia and
welcomes the opportunity to get more involved.
DIRECTION: APPROVING CONSENT
5. REQUEST TO APPROVE SOFTWARE MAINTENANCE AGREEMENT WITH
SOLE SOURCE PROVIDER: Department of Management Information Systems,
re: with ESRI Inc. for the City's Geographic Information System (GIS) for a
period of one year from funds budgeted for this purpose.
Bill Tyler, GIS Administrator, presented the request to Council and was ready to
answer any questions they may have.
Toy offered the approving resolution for the Consent Agenda.
Brosnan asked Tyler if they have explored trying to get an agreement for a period
longer than one year and try to lock in the pricing for a longer period. Tyler said
that was a good suggestion but typically software agreements are done on an
annual basis.
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Dan Putman, Director of Information Systems, stated that the contractor is only
willing to do a one year agreement at this time. He did note that they did check
into other applications, such as Google Maps, but said they would still have to
retain the ESRI product to do editing and such, the fee for the Google Maps
application would run about $25,000 annually.
DIRECTION: APPROVING CONSENT
6. AWARD OF BID: Livonia Fire & Rescue, re: for the purchase of one (1)
ambulance that will replace a 2001 Medic Master (SQ6), which in turn will
replace a 1997 Horton International, to be disposed of by auction.
Fire Chief Shadd Whitehead presented the request to Council.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST FOR AUTHORIZATION TO SELL CITY-OWNED PROPERTY
PURCHASED THROUGH THE NEIGHBORHOOD STABILIZATION PROGRAM
(NSP): Housing Commission, re: a vacant lot located at 9071 Deering to an
adjacent property owner for a total sale price of $6,000.00, which will place this
parcel back on the tax rolls. (CR 518-08)
Jim Inglis, Executive Director of Housing, thanked Councilmember Toy for
recognizing Mary Lou Andrews; he said she will be greatly missed. He presented
this request to Council and said it was not feasible to build a new home on the lot
and therefore they razed the existing home that was beyond rehabilitation and
have spoken with the adjacent property owner who has expressed an interest in
the property for expanding their home in the future. Also, they are income
eligible, as required, and they have negotiated a sales price of $6,000.00. They
are seeking Council approval for the sale of the lot.
Meakin offered the approving resolution for the Consent Agenda.
Vice-President Laura requested it be placed on the Regular Agenda.
DIRECTION: APPROVING REGULAR
8. REQUEST FOR APPROVAL OF THE 2011-2012 COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM ANNUAL PLAN AND BUDGET;
AND REQUEST TO APPROVE HOLD HARMLESS CONTRACTS BETWEEN
THE CITY OF LIVONIA AND FIRST STEP; FAIR HOUSING CENTER OF
METROPOLITAN DETROIT; JACQUE MARTIN-DOWNS, MA/MSW; ST. JOHN
HEALTH SYSTEM/EASTWOOD CLINICS; MR. JOHN V. FARRAR, Ed.D, LPC;
HEGIRA PROGRAMS, INC.; MADONNA UNIVERSITY; AND QUALITY CARE
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COUNSELING: Livonia Housing Commission, re: in connection with the
operation of a domestic violence victim assistance program; for the purpose of
providing fair housing; and for the mental health counseling program provided for
through the Community Development Block Grant (CDBG) programs for the
2011-2012 program year. (CR 62-11)
Jim Inglis, Executive Director of Housing, presented the request to Council.
Toy offered the approving resolution for the Consent Agenda.
Brosnan asked Inglis if any General Fund monies would have to be used should
the final approved amount from the federal government be less than what is
being allocated. He replied, no and stated General Fund monies never have nor
will they ever be used for CDBG Programs. He said it would be up to the Council
to approve where the funds would be cut in the CDBG Programs to make up for
any shortcoming that may be incurred.
Meakin asked Inglis if there is a long-term plan for elimination of this program.
Inglis replied that this program has been around since 1974 and said it is a
priority program for most cities and said he doesn't believe the program will ever
be eliminated. He said it does get a lot of support from Congress. However, with
the reductions of appropriations and constraints from the federal government,
they need to take a closer look and see where they can get the best bang for
their buck.
Vice President Laura asked that this item be placed on the Regular Agenda.
DIRECTION: APPROVING REGULAR
9. REQUEST FOR APPROVAL OF THE 2011-2016 COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) CONSOLIDATED PLAN
FOR THE CITY OF LIVONIA- Livonia Housing Commission, re: this serves as
an analysis of existing housing conditions in the City of Livonia and sets forth
housing and community development priorities to be pursued over the next five
(5) years.
Jim Inglis, Executive Director of Housing, presented the request to Council.
Brosnan offered the approving resolution for the Consent Agenda.
Vice President Laura asked that this item be placed on the Regular Agenda.
DIRECTION: APPROVING REGULAR
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10. REQUEST TO ADOPT RESOLUTION PROCLAIMING FRIDAY, APRIL 29, 2011
AS ARBOR DAY IN THE CITY OF LIVONIA- Bill Craig, Tree City Committee
Chairman and Paul St. Henry, Superintendent of Public Service — Operations, re.
to be celebrated at 2:15 p.m. at Rosedale Elementary.
Bill Craig, Tree City Committee Chairman, presented this request to Council; he
apologized for the lateness with this request. He did report that it was a great
celebration.
Brosnan offered the approving resolution for the Consent Agenda.
Toy noted that she had a couple of seedlings from some Catalpa trees in front of
the State Capitol; she indicated she wished to donate them to the City and would
bring them in.
DIRECTION: APPROVING CONSENT
11. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) 2010 ANIMAL
CONTROL OFFICER TRUCKS UTILIZING THE STATE OF MICHIGAN
CONTRACT PRICING: Public Service Division, re: from funds budgeted for this
purpose.
Kevin Maillard, Director of Public Works, presented the request to Council. He
said this request is to replace the two existing Animal Control Officer Trucks that
are 2002 models that get approximately seven to eight miles per gallon. Both of
these existing vehicles have had costly repairs and continue to break down. He
said the new vehicles will get at least two or three times the mileage as the
current ones. They are recommending Council approval for this request.
Toy offered the approving resolution for the Consent Agenda.
Meakin asked why they were purchasing two vehicles at one time. Maillard
stated because both the existing vehicles continue to break down and they have
had numerous costly repairs.
DIRECTION: APPROVING CONSENT
12. AWARD OF BID: Public Service Division, re: for the purchase of a Brine
Manufacturing Machine to be used as an additive to the salting operation, which
will reduce the salt application rate by 20%, from budgeted funds.
Kevin Maillard, Director of Public Works, presented the request to Council. He
said they went out for bid and received two proposals. They are recommending
Council award the bid to the low bidder, Cannon Truck Equipment., 51761
Danview Tech., Shelby Township, 48315, to supply the Public Service Division
with one (1) Brine Manufacturing System for a price of$12,489.00.
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Toy offered the approving resolution for the Consent Agenda.
Brosnan asked Maillard why there was such a huge difference in the bids. He
said the low bidder is the manufacturer of the machine; he was surprised to see
two bids. Typically the machines run around $15,000.00 or $16,000.00 and they
were surprised to see the bid from Cannon come in at $12,489.00.
DIRECTION: APPROVING CONSENT
13. AWARD OF BID: Public Service Division, re: for supplying the Road
Maintenance Section with Bituminous Materials for the period May 1, 2011
through April 30, 2012.
Kevin Maillard, Director of Public Works, presented the request to Council. He
said they went out for bid and received five bids. It is the recommendation of the
Public Service Division that the following low bids, for both hot and cold
bituminous material, which meet specifications, be accepted to supply the Public
Service Division (Road Maintenance Section) with the bituminous materials
specified at the unit prices bid for the period May 1,2011 through April 30, 2012-
1. Nagle Paving Company, 39525 13 Mile Rd., Novi, MI 48377
M.D.O.T.13A HMA $50.07 per ton
M.D.O.T. 36A HMA $53.57 per ton
2. Cadillac Asphalt, LLC, 51777 W. 12 Mile Rd., Wixom, MI 48393
Cold Patch Asphaltic Material- Pave 192, Delivered $88.00 per ton
3. Saginaw Asphalt Paving Company, 2981 Carrollton Rd., Saginaw, MI 48604
Cold Patch Material - Q.P.R. or U.P.M., Delivered $86.60 per ton
It is the further recommended that, in the event the lowest bidder is unable to
furnish the material, the second low bids, which also meet specifications, be
accepted as alternates to supply the Public Service Division (Road Maintenance
Section) with the bituminous materials specified at the unit prices bid for the
period May 1, 2011 through April 30, 2012-
1. Amax Materials Corporation, 830 Kirts Boulevard, Suite 100, Troy, MI 48084
M.D.D.T. 13A HMA $55.76 per ton
M.D.D.T. 36A HMA $58.76 per ton
Cold Patch Material-Q.P.R. or U.P.M., Delivered $100.85 per ton
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2. Barrett Paving Materials, 13501 Huron River Drive, Romulus, MI 48174
Cold Patch Asphaltic Material - Pave 192, Delivered $89.50 per ton
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
14. AWARD OF BID: Public Service Division, re: for a replacement boiler at the Old
Court Building.
Kevin Maillard, Director of Public Works, presented the request to Council. He
said they went out for bid and received seven bids. It is the recommendation of
the Public Service Division, that Council proceed as follows-
1.
ollows:1. Award a contract in an amount of $109,900.00 to the low bidder, Denny's
Heating, Cooling & Refrigeration Services, Inc., 3166 Martin Rd., Walled
Lake, MI 48390, which meets specifications, for completing all work in
connection with the Old Court Building Boiler Replacement.
2. Approve a contingency amount of $17,584.00 and authorize the Director of
Public Works to approve any minor changes in the work as it becomes
necessary.
3. Authorize an additional appropriation and expenditure from the unexpended
fund balance of the Court Building Fund (470) in the amount of$127,484.00.
Meakin offered the approving resolution for the Consent Agenda.
Brosnan asked that this item be placed on the Regular Agenda.
Terry Gilligan, 34761 Navin, stated he is a business agent for Pipefitters Local
636; they represent over 100 contractors in the area along with over 2,000
tradesmen and tradeswomen in the tri-county area. He said he was here tonight
to urge Council to award the bid to Temperature Services, Inc., the second
lowest bidder. Their bid was a mere $2,700.00 higher. They are a Livonia based
contractor that has been in business for over 27 years. They currently employ
over 20 tradespersons from various trades. Temperature Services, Inc., pays all
of their tradespeople the prevailing wage and fringes for the area on every and all
projects, not just the ones that they are required to, which allows people like him
(Gilligan) to live in this community to afford the housing, pay taxes, raise a family
in a community where their schools are superior with outstanding city services
and to eventually retire with dignity. He pleaded to Council to please consider
Temperature Services, Inc., a Livonia based business, the second lowest bidder
by a mere $2,700.00 as opposed to Denny's Heating, Cooling & Refrigeration
Services, Inc., from Walled Lake.
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Vice President Laura offered the approving resolution for Temperature Services,
Inc., for the Regular Agenda.
DIRECTION: 1) APPROVING AS PRESENTED REGULAR
2) APPROVING — TEMPERATURE SVCS, INC.
15. REQUEST TO ADVISE THE WAYNE COUNTY DEPARTMENT OF PUBLIC
SERVICES (PERMIT SECTION) THAT THE CITY HAS APPROVED THE
STORM SEWER PLANS AND WILL ACCEPT JURISDICTION AND
MAINTENANCE OF THE STORM SEWER WITHIN THE PROPERTY LOCATED
AT 37771 SEVEN MILE ROAD; AND REQUEST TO AUTHORIZE THE CITY
ENGINEER TO EXECUTE A WAYNE COUNTY PERMIT ON BEHALF OF THE
CITY: Engineering Division, re: for property located on the south side of Seven
Mile Road, east of Blue Skies Drive, in the Northeast '/4 of Section 7, with Leo
Soave Building Company to reimburse the City for any such maintenance that
may become necessary.
Todd Zilincik, City Engineer, presented the request to Council. He said it is a bit
of housekeeping so they can obtain a Wayne County Permit for the storm sewer
plans.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
16. REQUEST TO ADVISE THE WAYNE COUNTY DEPARTMENT OF PUBLIC
SERVICES (PERMIT SECTION) THAT THE CITY HAS APPROVED THE
STORM SEWER PLANS AND WILL ACCEPT JURISDICTION AND
MAINTENANCE OF THE STORM SEWER WITHIN THE PROPERTY LOCATED
AT 14801 FARMINGTON ROAD; AND REQUEST TO AUTHORIZE THE CITY
ENGINEER TO EXECUTE A REVISED WAYNE COUNTY PERMIT ON BEHALF
OF THE CITY: Engineering Division, re: due to a change in the final scope of
the project previously authorized pursuant to CR 333-10, for property located on
the west side of Farmington Road, south of Five Mile Road, in the Northeast 1/4 of
Section 21, with Pegouske/Moossavi Holdings LLC to reimburse the City for any
such maintenance that may become necessary.
Todd Zilincik, City Engineer, presented the request to Council. He said this is just
a formality to supersede the previous one due to a change in the final scope of
the project.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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17. WAIVER PETITION: Planning Commission, re: Petition 2011-03-02-03
submitted by Dick Scott Classic Motorcycles requesting approval for the outdoor
storage and display of vehicles and motorcycles on property located on the north
side of Plymouth Road, between Levan Road and Newburgh Road (36534
Plymouth Road), in the Southwest '/4 of Section 29.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. He said the Planning Commission recommends Council
approval with conditions.
Brosnan asked Taormina about the area in the rear of the property where they
propose to temporarily store vehicles. She asked what the temporary nature of
the parking and storing vehicles in the rear of the property; specifically what is
temporary. Taormina responded by stating that Council could grant this area to
be graveled and utilized for parking or storing vehicles permanently or for a
period of two years. He said the Petitioner will have to work with the Engineering
Department on the drainage plan. He said there just so happens to be a catch
basin in the back that they should be able to utilize through some minor grading.
Taormina said the Planning Commission's recommendation was for this to be
approved on a permanent basis.
Jeff Scott, 7291 Haverhill Court South, Canton, and Nicole Scott, 917 Andover
Drive, Northville, were present on behalf of Dick Scott Classic Motorcycles to
answer any questions from Council. Toy asked them if the cars to be stored are
new vehicles and whether they intended to sell cars at this location anytime in
the future. Jeff Scott replied that they are new vehicles and he indicated they
were just going to store the vehicles at the location. He said they would sell the
automobiles from their other locations and would sell motorcycles from this
location. Toy asked them what attracted them to this location. He said the site
offers them better exposure and will allow them to combine their service and
parts departments and it also has more space for a larger showroom as well as a
larger facility. Toy asked if they would be adding any new jobs. He anticipated
hiring three or four more employees.
Toy offered the approving resolution for the Consent Agenda.
Vice President Laura asked the Petitioners how it would affect them if they were
required to pave the storage area instead of using gravel. Jeff Scott said the cost
is a concern for them. They are considering paving the area; they just haven't bid
it out for prices yet. Vice President Laura said he would like to see it paved.
Brosnan offered the approving resolution with a contingency granting the
Petitioner permission to maintain the gravel lot for a period of up two (2) years
after which it would have to be paved for the Regular Agenda.
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DIRECTION: 1) APPROVING REGULAR
2) APPROVING WITH 2 YEAR
CONTINGENCY TO PAVE GRAVEL LOT
18. SITE PLAN PETITION: Planning Commission, re: Petition 2011-03-08-02
submitted by CB Richard Ellis, on behalf of Comerica Bank, in connection with a
proposal to renovate the exterior of the bank located on the southwest corner of
Five Mile Road and Merriman Road (31425 Five Mile Road), in the Northeast '/4
of Section 22.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. He said Stephen Lechman of Neumann Smith Architects is
here to answer any questions Council may have.
Stephen Lechman of Neumann Smith Architecture, 400 Galleria Officentre, Suite
#555, Southfield, Michigan was present to answer any questions Council may
have.
Vice President Laura offered the approving resolution for the Consent Agenda.
Toy asked the Petitioner what prompted the renovation. Lechman replied that
Comerica has a brand image and this renovation will comply with their image.
DIRECTION: APPROVING CONSENT
19. REQUEST TO AUTHORIZE SETTLEMENT PAYMENT TO RONALD
CHANDLER: Department of Law, re: for sewer backups that occurred in the
basement of his home located at 28933 Roycroft.
Don Knapp, City Attorney, said that a settlement has been reached between Mr.
Chandler and the City.
President McCann asked Knapp if the issue that caused the sewer backups had
been resolved. Knapp said it has been resolved and added that it was a unique
circumstance that confounded the DPW as to why it happened. Ultimately, after a
lot of investigation it was resolved and is not expected to happen again.
Vice President Laura offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
X1. APPLICATION FOR MASSAGE THERAPIST PERMIT: Office of the City Clerk,
re: submitted by Lee Shaw in accordance with Chapter 5.49 of the Livonia Code
of Ordinances, as amended.
Lee Shaw, 11026 Melrose, was present to answer any questions from Council.
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Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION: None.
Brosnan wished a Happy Mother's Day to her mother and mother-in-law, as well as all
the moms in the audience.
President McCann wished a Happy Birthday to his daughter, Katie Davis, her birthday is
today.
Meakin wished President McCann a Happy Birthday, his birthday is May 9th.
As there were no further questions or comments, Council President McCann adjourned
the Study Session at 9:28 p.m. on Wednesday, May 4, 2011.
DATED: May 10, 2011 TERRY A. MARECKI
CITY CLERK