Loading...
HomeMy WebLinkAboutCOUNCIL STUDY - 2011-11-21 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD NOVEMBER 21, 2011 Meeting was called to order at 8:00 p.m. Present: Conrad Schwartz, John Pastor, Brian Meakin, Joe Laura, Laura Toy, and James McCann. Absent: Maureen Miller Brosnan. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; Dennis Wright, Treasurer; Sue Hoff, Deputy City Clerk; and Jack E. Kirksey, Mayor. Councilmember Schwartz presented Madison DeLuca with a Commendation from the Mayor and Council for becoming the Regional Figure Skating Champion. Mayor Kirksey announced that with regard to the Target store at Wonderland will not open until 4:00 A.M. However, the Target store located on Haggerty Road will open at Midnight for the President McCann wished Mayor Kirksey a Happy Birthday today. AUDIENCE COMMUNICATION: None. NEW BUSINESS 1. APPLICATION FOR MASSAGE APPRENTICE PERMIT: Office of the City Clerk, re: submitted by Rene Eid in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Rene Eid, 17675 N. Laurel Park, was present to answer any questions from Council. She will be working at LaVida Massage located at Five Mile and Newburgh. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. APPLICATION FOR MASSAGE THERAPIST PERMIT: Office of the City Clerk, re: submitted by Kayla Phill in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Kayla Phill, 38127 Summers, was present to answer any questions from Council. 2 Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. REQUEST TO APPROVE PAYMENT AND EXTEND CONTRACT WITH BS & A SOFTWARE: Office of the Treasurer, re: to approve payment in the amount of $18,020.00 for yearly service and support fee for the period November 1, 2011 through October 31, 2012, for providing Equalizer Internet Tax/Assessment System. Sharon Dolmetsch, Deputy Treasurer, presented the request to Council. She stated that BS&A did not increase their yearly service and support fee for the past 3 years. This year there is an increase of less than 1%. Toy asked Dolmetsch if she knew how many other municipalities utilize this software program. Dolmetsch said she believe about 98% of the municipalities in the state of Michigan have the same software program. Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST A TEMPORARY RENT MODIFICATION FOR GEORGE-MURPHY'S- Department of Finance, re: to reduce the rent payment from December, 2011 to March, 2012 due to slow times for the business located at 36000 Seven Mile Road and to increase the monthly rent payment from April, 2012 to July, 2012 to collect the delayed rent. Michael Slater, Director of Finance, said they have been contacted by the tenant and due to a poor spring last year they had reduced business as a result of fewer golfers. They are asking the City to delay the rent for the winter months and said they will catch up the delayed rent in the spring 2012. Mr. Slater said the end result the same amount of rent will have been paid to the City. Vice-President Laura asked Slater if the City would be getting any remuneration for the delay; Slater replied no and added this is just an effort to assist a business in Livonia. Vice-President Laura said he is shocked and asked that this be placed on the Regular Agenda. President McCann said this past spring was extremely wet and said nobody was golfing until mid May. Meakin offered the approving resolution for the Regular Agenda. Vice-President Laura asked the Administration to have the business owner at the Regular Meeting. Mr. Slater said that would not be a problem. 3 Toy said at first she kind of felt unsure about this request but they are only asking for a delay and given the poor golfing season and economic times, she doesn't have a problem with the request. DIRECTION: APPROVING REGULAR 5. REQUEST TO APPROVE RENTAL ADJUSTMENTS FOR CITY-OWNED SCATTERED SITE PROPERTIES: Housing Commission, re: to become effective March 1, 2012, to cover modernization, insurance, taxes and general operating costs. Jim Inglis, Executive Director of Housing, said each year the Livonia Housing Commission reviews the rents of the City's scattered site properties. He said they are seeking a $10.00 monthly increase to be effective March 1, 2012. This will assist them with keeping the properties up to code and to cover modernization, insurance, taxes and general operating costs.. Toy offered the approving and denying resolutions for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 6. REQUEST TO APPROVE NEWBURGH VILLAGE RENTAL ADJUSTMENT: Housing Commission, re: to become effective June 1, 2012, to aid with preventative maintenance and capital improvements. Jim Inglis, Executive Director of Housing, said each year the Livonia Housing Commission reviews the rents of Newburgh Village. They have not had an increase for the past three years. They are seeking a $5.00 monthly increase to become effective June 1, 2012. President McCann noted for the record that a one-bedroom unit will be increased from $505.00 to $510.00 per month and a two-bedroom unit will be increased from $575.00 to $580.00. Toy offered the approving and denying resolutions for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 7. REQUEST TO APPROVE SILVER VILLAGE RENTAL ADJUSTMENT: Housing Commission, re: to become effective June 1, 2012, to aid with preventative maintenance and capital improvements. Jim Inglis, Executive Director of Housing, said each year the Livonia Housing Commission reviews the rents of Silver Village. They have not had an increase for the past three years. They are seeking a $5.00 monthly increase to become 4 effective June 1, 2012. President McCann noted for the record that a one- bedroom unit will be increased from $355.00 to $360.00 per month and a two- bedroom unit will be increased from $390.00 to $395.00 for residents who moved in prior to 1990. He also noted increases for residents who moved in after 1990, a one-bedroom unit will be increased from $420.00 to $425.00 per month and a two-bedroom unit will be increased from $475.00 to $480.00. Toy offered the approving and denying resolutions for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 8. REQUEST TO EXTEND CONTRACT WITH BRENDEL'S SEPTIC TANK SERVICE, LLC: Public Service Division, re: to provide portable toilet service through the 2014 season at the unit prices bid in their proposal, dated February 5, 2007 with a $5.00 per unit reduction for monthly handicap units. (CR 348-10 and CR 165-07) Brian Wilson, Superintendent of Public Service, presented the request to Council. He said Brendel's has provided the service to the City for the past 5 seasons and has provided excellent service and the company has been very responsive to any of our needs. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND EXPENDITURES: Engineering Division, re: for additional items requested to improve the facilities during the construction of the Fire Station #1 Drive and Police Station Rear Parking Lot Improvements Project (Contract 11-E). (CR #204-11) Todd Zilincik, City Engineer, presented the request to Council. There were additional items requested in an effort to improve the facilities during the construction of the project at Fire Station #1 and the Police Station parking areas that now require additional funding. The items include upgrades to the irrigation system, additional concrete at Fire Station #1, concrete pavement for motorcycle parking at the end of the carport, relocated dumpster with concrete pad and enclosure as a preventative measure to prevent damage to the newly restored carport and safer access to dumpsters, undercut quantities, additional conduits, and sod. Along with these items this increased the plan quantities. Particularly, for items such as aggregate base, concrete, bituminous and restoration. During construction, after excavation of the concrete columns under the carports, it was determined that an additional 11 columns required partial replacement at a unit price of $1,000 each for a total of $11,000. In addition, the consultant had 5 provided construction staking, additional inspection and testing related to the additional items along with authorization to request as-built drawings of the recent improvements. They are requesting Council approval for the additional funding in the amount of$107,872.19. Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND EXPENDITURES: Engineering Division, re: for additional construction engineering costs and additional sprinkler and landscaping charges in connection with the Five Mile Resurfacing from Farmington Road to Merriman Road. (CR #271-06) Todd Zilincik, City Engineer, presented the request to Council. He said this is a housekeeping matter that has been put on hold for a while. He said they finally received some information from MDOT they were waiting for. They are asking Council to authorize an additional payment of$9,319.17 to close this project out. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. REQUEST TO DESIGNATE CONSULTANT, THROUGH THE QUALIFICATION- BASED SELECTION (QBS) PROCESS, TO PROVIDE DESIGN AND CONSTRUCTION ENGINEERING SERVICES; AND REQUEST TO AUTHORIZE EXPENDITURE: Engineering Division, re: for the Rennolds' Ravine Streambank Stabilization Project (RXB-14) not to exceed $40,500.00 with the opportunity to have 50% of the costs paid for as part of a grant by Wayne County. (CR #292-11 and #209-11) Todd Zilincik, City Engineer, presented the request to Council. He said this is an effort to take advantage of a grant provided by Wayne County. As you may recall, they had a Public Hearing on necessity. They are requesting Council approval for Construction Engineering Services and authorize an amount not to exceed $40,500.00. Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. SITE PLAN PETITION: Planning Commission, re: Petition 2011-10-08-10 submitted by Manoogian Manor in connection with a proposal to construct additions and remodel the exterior of the existing elderly housing facility, located 6 on the west side of Middlebelt Road between Five Mile Road and Puritan Avenue (15775 Middlebelt Road), in the Southeast '/4 of Section 14. Mark Taormina, Director of Planning and Economic Development, presented the request to Council. He said Manoogian Manor is proposing to construct additions and remodel the exterior of the existing facility. The new additions would include 24 additional units, a new dining room, a new lobby and a new parking maintenance garage. Parking is adequate for the facility. All of the new additions are one-story in height. He noted that they are well over the landscaping requirement. He did mention that they are working with the Engineering Division with regard to the water management of the site. President McCann asked if the Petitioner was present in the audience; nobody responded. Vice-President Laura asked President McCann to move this item to the next Study Meeting and asked that the Petitioner be notified to be present. Meakin offered the approving resolution for the Regular Agenda. He asked President McCann to have the Council Office contact the Petitioner and request that they be present. Vice-President Laura offered the denying resolution for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 13. SITE PLAN PETITION: Planning Commission, re: Petition 2011-10-08-11 submitted by West Bay Exploration Company in connection with a proposal to drill an oil and gas exploration well on the Schoolcraft College campus, located on the east side of Haggerty Road between Six Mile Road and Seven Mile Road (18600 Haggerty Road), in the Northwest '/4 of Section 7. Mark Taormina, Director of Planning and Economic Development, presented the request to Council. He said this is a proposal to drill an oil and gas exploration well on the Schoolcraft College campus. The Planning Commission is recommending approval. Vice-President Laura recognized the Petitioner in the audience and asked him to answer a few questions. Tom Baker, West Bay Exploration Company, was present to answer questions from Council. Vice-President Laura asked Baker if they are successful with the well, what the life-expectancy of the well would be. Baker said about twenty-five years based on the performance of other area wells. Vice-President Laura asked Baker what their future plans are for exploration inside Livonia. Baker said they 7 are quite happy with the wells they have discovered in Livonia and they are working on some other projects in the city. Vice-President Laura offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 14. PROPOSED AMENDMENT TO THE LIVONIA CODE OF ORDINANCES, AS AMENDED: Department of Law, re: to Sections 020 and 030 of Title 15, Chapter 16 (Fire Prevention Code) to update our ordinance to reflect changes made in State Law. Don Knapp, City Attorney, said State Law permits the City to adopt and incorporate by reference, certain codes, such as a Fire Prevention Code, into its local ordinance so that our local Fire Marshal can enforce it. The last time this was done was in 1997. The City currently operates under the 1997 National Fire Protection Association Fire Prevention Code. There is a new code that has been adopted by the State of Michigan and it is quite lengthy. Rather than republish that entire code word for word in the City's ordinance the City is permitted under State Law to simply indicate in our ordinance that the City is following the State Fire Prevention Code and as such the City can enforce it. So really the City is merely updating its ordinance to reflect a change that was adopted by the State Fire Marshal. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT X1. REQUEST TO IMPLEMENT GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) STATEMENT NO. 54 FOR FISCAL YEAR ENDING NOVEMBER 30, 2011; AND TO APPROVE POLICY FOR SPENDING PRIORITIZATION OF COMMUNITY RECREATION FUND BALANCES: Department of Finance, re: to create new classifications for fund balances to formalize past reporting practices and enable consistent reporting under new guidelines. Michael Slater, Director of Finance, presented the request to Council. He said the Governmental Accounting Standards Board (GASB) has issued Statement No. 54 which redefines fund types and changes the terminology used for fund balance reporting on balance sheets of Governmental Funds. The City has been made aware of the new reporting requirements and the Finance Department recommends that all revenues received by the Cable Television Special Revenue Fund, except those considered to be restricted for public educational or governmental (PEG) use, and the resulting fund balance, be committed solely for the use of providing cable access television. Also, the Finance Department recommends that for the Community Recreation Special Revenue Fund, when 8 multiple components of fund balance are available for the same expenditure (for example, a project has both restricted and unrestricted funds available for it), spending will occur in this order — unassigned, restricted, committed, and assigned. For all other funds, spending will occur in this order — restricted, committed, assigned and unassigned. He said that he was ready to answer any questions from Council. Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT President McCann wished his father a Happy Birthday, his birthday is November 23rd AUDIENCE COMMUNICATION: None. As there were no further questions or comments, President McCann adjourned the Study Session at 8:52 p.m. on Monday, November 21, 2011. DATED: November 29, 2011 TERRY A. MARECKI CITY CLERK