HomeMy WebLinkAbout1205th CSC MEETING1205' REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION
The 1205th Regular Meeting of the Civil Service Commission was held on Thursday, October
21, 2004. The meeting was called to order at 5:30 p.m.
Members Present: Charlotte S. Mahoney, Chairperson
Harry C. Tatigian
Ronald E. Campau
Also Present:
Alex Bishop, Assistant Director of Building
Inspection
Alan W. Brandemihl, Jr., Fire Chief
Jack Engebretson, Mayor
Mary E. Rutan, Human Resources Director
Derrick L. Washington, Personnel Analyst II
Gretchen Guisbert, Secretary III
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That the minutes of the 1204th Regular Meeting held Thursday,
September 16, 2004, be approved as submitted.
RESOLVED, That the minutes of the 8r Special Meeting held Thursday,
October 7, 2004, be approved as submitted.
The Commission received and fled the Status of Temporary Employees Report for
September 2004.
The Commission received and fled the Non -Resident report as of October 1, 2004.
The Commission received and file the Livonia Fire Fighters Union (LFFU) Grievance
#240-01A, dated July 20, 2004, from Phillip D. Kamm, Firefighter, regarding denial of
reimbursement for textbooks and the letter of October 8, 2004, from Alan W.
Brandemihl, Jr., Fire Chief, requesting removal of this item from the agenda as the
matter has been resolved.
The Chairperson thanked Fire Chief Brandemihl for reconciling this matter with all parties.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That
the
Civil Service Commission does hereby
approve
the
following schedule
of
meeting dates for 2005, as revised in
Civil
Service
Commission RULE
6,
MEETINGS OF COMMISSION, Section
6.1 Regular
Meetings, at 5:30 p.m.
in the Fifth Floor Gallery of City Hall, and are subject to
change with notice:
Paget
1205^ Regular Meeting
October 21, 2004
DAY
DATE
TIME
WEDNESDAY
JANUARY 19, 2005
5:30 P.M.
WEDNESDAY
FEBRUARY 16, 2005
5:30 P.M.
WEDNESDAY
MARCH 16, 2005
5:30 P.M.
WEDNESDAY
APRIL 20, 2005
5:30 P.M.
WEDNESDAY
MAY 18, 2005
5:30 P.M.
WEDNESDAY
JUNE 15, 2005
5:30 P.M.
WEDNESDAY
JULY 20, 2005
5:30 P.M.
WEDNESDAY
AUGUST 17, 2005
5:30 P.M.
WEDNESDAY
SEPTEMBER 21, 2005
5:30 P.M.
WEDNESDAY
OCTOBER 19, 2005
5:30 P.M.
WEDNESDAY
NOVEMBER 16, 2005
5:30 P.M.
WEDNESDAY
DECEMBER 7, 2005
5:30 P.M.
The Commission further agreed to change their next regular meeting date from Thursday,
November 18, 2004 to Wednesday, November 10, 2004.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That having reviewed the letter of October 7, 2004, from
Alan W. Brandemihl, Jr., Fire Chief, regarding Probationary Evaluations and Job
Descriptions and having had discussion with Alan W. Brandemihl, Jr., Fire Chief,
to confirm the Union's concurrence, the Civil Service Commission does hereby
approve the Probationary Evaluation Forms and related Job Descriptions.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the Departmental Correspondence of October
12, 2004, from Keith Bo, Firefighter/Assistant Driver, as approved for submission
by Alan W. Brandemihl, Jr., Fire Chief, requesting additional family illness leave,
the Civil Service Commission does hereby approve three (3) additional twenty-
four (24) hour paid family sick leave days, beyond the maximum four (4) twenty-
four (24) hour paid family sick leave days allowed per calendar year, subject to
receipt of appropriate medical certification.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the Departmental Correspondence of
October 1, 2004, from Kevin Pilate, Assistant Driver, as approved for submission
by Alan W. Brandemihl, Jr., Fire Chief, requesting additional family illness leave,
the Civil Service Commission does hereby approve three (3) additional twenty-
Page 1201 Regular Meeting 0121, 2004
four (24) hour paid family sick leave days, beyond the maximum four (4) twenty-
four (24) hour paid family sick leave days allowed per calendar year.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the letter of September 30, 2004, from
Charles Hirst, Roads Foreman, as approved for submission by Robert J.
Beckley, Director of Public Works, requesting an extension of the three-year
retirement limit for excess vacation accrual, the Civil Service Commission does
hereby approve this request with the understanding that Mr. Hirst be required to
not exceed thirty-five (35) eight (8) hour vacation leave days as of December 31,
2004, 2005, 2006, which will then permit the maximum accrual of fifty-eight (58)
eight (8) hour vacation leave days, including up to six (6) eight (8) hour bonus
days for payout purposes in anticipation of his retirement date on or before
October 1, 2007.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the letter of September 28, 2004, from Carol
M. Swales, Clerk I, as approved for submission by Jack Engebretson, Mayor,
requesting an unpaid medical leave of absence, the Civil Service Commission
does hereby approve an unpaid medical leave of absence for Ms. Swales from
October 11, 2004 to December 10, 2004 pursuant to Civil Service Commission
RULE 25, LEAVES, Section 25.5 Leave of Absence;
AND BE IT FURTHER RESOLVED, That should Ms. Swales physician medically
release her to return to work prior to that dale, that she will report to her
supervisor to coordinate a return to work examination with the City Physician.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That having reviewed the memorandum of October 6, 2004, from
Suzanne Wenner, Clerk -Typist II, as approved for submission by Mary E. Rutan,
Human Resources Director, requesting an unpaid medical leave of absence, the
Civil Service Commission does hereby approve Ms. Wenners request for an
unpaid leave of absence commencing October 21, 2004 for up to 480 intermittent
hours or twelve (12) weeks;
AND BE IT FURTHER RESOLVED, that having reviewed Ms. Wenners
subsequent request of October 18, 2004, for additional paid family illness leave
beyond the maximum eight (8) eight (8) hour paid family sick leave days, the Civil
Service Commission does hereby approve her subsequent request for up to six
(6) additional eight (8) hour paid family illness leave days.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
Page 1205'" Regular Meeting October 21, 2004
RESOLVED, That having reviewed the a/mail correspondence of October 14,
2004, from Jeffrey Golm, Equipment Operator 11, as approved for submission by
Robert J. Beckley, Director of Public Works, requesting an extension of an
unpaid medical leave of absence, the Civil Service Commission does hereby
approve an unpaid medical leave of absence for Mr. Golm from September 10,
2004 to December 10, 2004 pursuant to Civil Service Commission RULE 25,
LEAVES, Section 25.5 Leave of Absence;
AND BE IT FURTHER RESOLVED, That should Mr. Golm's treatment provider
medically release him to return to work prior to that date, that he will report to his
supervisor to coordinate a return to work examination with the City Physician.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the letter of October 1, 2004, from David
Woodcox, Director of Inspection, requesting a promotional examination for
Senior Clerk and proposed Qualifications and Parts of Examination and Weights,
the Civil Service Commission does hereby approve the following Qualifications
and Parts of Examination and Weights:
QUALIFICATIONS
This examination is open only to employees of the City of Livonia, who, by the closing date of
this announcement are:
Employed in the Inspection Department and have regular status as a
Clerk Typist II with a minimum of two (2) years full-time paid Clerk Typist II
work experience in the issuance and processing of building and
mechanical permits, licenses and daily cast reports; and
Have experience using Microsoft Office 2000.
PARTS OF EXAMINATION AND WEIGHTS
Interview -50% Departmental Rating -50%`
'In the event there is only one qualified applicant for the position, the Parts of Examination and
Weights will be 100% Departmental Rating.
The Commission received and fled the Non -Resident Report as of October 1, 2004.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That having reviewed the expiring eligible lists for November 2004 —
Clerk 1 (842 o.c.) and Clerk -Typist I (805-c o.c.), the Civil Service Commission
does hereby extend the eligible list for Clerk 1 (842 o.c.) and Clerk -Typist I (805-c
o.c.) for six (6) months.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
Pages 1205'" Regular Meeting October 21, 2004
RESOLVED, That the Civil Service Commission does hereby approve the
Industnal/Organizational Solutions, Inc. (1/0 Solutions) recommended passing
point of 70% for the National Firefighter Selection Inventory (NFSI) written
examination for Firefighter (863 o.c.).
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That the Civil Service Commission does hereby approve the
passing point of 70% or 56 of the maximum raw score of 80 for the written
examination for Police Dispatcher (861 o.c.).
The Commission received and filed the following items:
Council Resolution from the meeting of September 19, 2004 with minutes to be
approved October 13, 2004:
CR# 459-04 Approving an extension of the current contract between the City of
Livonia and MAT Court Recording & Court Services, 6225 Ardmore Park Circle,
Dearborn Heights, Michigan 48127, to provide recording and transcription
services for the Office of the City Clerk for the period December 1, 2005 through
November 30, 2006; and further authorizing a permanent extension of Special
Appointment for recording services for the City Clerk secretarial support services;
and further authorizing the action without competitive bidding in accordance with
Section 3.04.140134 of the Livonia Code of Ordinances, as amended.
State of Michigan Voluntary Labor Management Dispute Resolution between City
of Livonia and Livonia Fire Fighters Union (LFFU), Grievance Number R-02-03,
concerning Training Coordinator/Rank Designation.
Affirmative Action Report for September 2004
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That the Civil Service Commission does hereby approve the eligible
list for Human Resources Director (860 o.c.).
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That the Civil Service Commission does hereby approve the eligible
list for Program Supervisor (1191 p.).
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
Page 6 1205'" Regular Meeting October 21, 2004
RESOLVED, That having reviewed the letter of October 19, 2004, from Michael
T. Slater, Director of Finance, regarding Life Insurance/Accidental Death and
Dismemberment Renewal, the Civil Service Commission does hereby concur
with the recommendation to accept the three year quote from ITT Hartford, to be
effective December 1, 2004, and forwards same to City Council for their review.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That the meeting be adjourned at 5:50 p.m.
Gretchen Guisbert, Secretary III
Charlotte S. Mahoney, Chairperson
Harry C. Tatigian, Commissioner
Ronald E. Carl Commissioner