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HomeMy WebLinkAbout1206th CSC MEETING1206' REGULAR MEETING OF THE CIVIL SERVICE COMMISSION The 1206'^ Regular Meeting of the Civil Service Commission was held on Wednesday, November 10, 2004. The meeting was called to order at 5:30 p.m. Members Present: Charlotte S. Mahoney, Chairperson Harry C. Tatigian Ronald E. Campau Also Present: Robert F. Biga Deborah Seeman, Account Clerk 11 Kathy Hawblitzel, Program Supervisor David Woodcox, Director of Inspection Dolores Hayden, Assistant Branch Librarian Mary E. Rutan, Human Resources Director Yvonne Lillibridge, President, AFSCME Derrick L. Washington, Personnel Analyst 11 Union Local 192 Gretchen Guisbert, Secretary III Sharron Schultz, City Assessor Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That the minutes of the 1205th Regular Meeting held Thursday, October 21, 2004, be approved as submitted. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That having reviewed the letter of November 9, 2004, from Sharron Schultz, City Assessor, requesting an open -competitive examination for Property Appraiser I and proposed Qualifications and Parts of Examination and Weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS At the closing dale of this announcement, applicants must: Be a citizen of the United States or resident alien with the right to work in the United States; and Have a high school diploma or a valid equivalency certificate; and Possess a valid Michigan drivers license and have an acceptable driving record; and Have successfully passed the State of Michigan Board of Assessors Level I Certification Examination; and Have two (2) years full-time paid work experience relating to assessment principles and methods, and the appraisal of real and personal property. A full understanding of State of Michigan Homestead and Transfer Affidavits and Rescission forms is necessary; and Possess computer skills including BS & A Equalizer and Apex; Paget 120e^ Regular Meeting November 10, 2004 Have the ability to deal with the public and excellent communications skills. PARTS OF EXAMINATION AND WEIGHTS 100% Interview 'NOTE: In the event the number of qualified applicants exceeds fifteen (15), an evaluation will be made of the applications and the fifteen (15) applicants with the most appropriate and responsible combination of experience and training will be invited to the Interview. Candidates must pass the Interview in order to be placed on the eligible list. RESOLVED, That having reviewed the letter of November 9, 2004, from Shenon Schultz, City Assessor, requesting a promotional examination for Property Appraiser II and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia who, by the closing date of this announcement: Have regular status as an Assessing Clerk; and Must be certified Level II by the State of Michigan Board of Assessors and actively pursuing Level III certification; and Be a Certified Property Examiner; and Have ten (10) years full-time paid work experience in the Assessors Office. PARTS OF EXAMINATION AND WEIGHTS Interview - 80%' Departmental Rating - 20% `In the event there is only one qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. "It is requested that the fifteen (15) day posting be waived to expedite processing since there is only one eligible candidate. RESOLVED, That having reviewed the letter of November 9, 2004, from Sherron Schultz, City Assessor, requesting a promotional examination for Assistant City Assessor and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: Page 120an Regular Meeting November 10, 2004 QUALIFICATIONS The examination is open only to employees of the City of Livonia who, by the closing date of this announcement: Have five (5) years regular status in the Assessor's Office; and Must be certified Level III by the State of Michigan Board of Assessors; and Have regular status as a Property Appraiser II, and/or Commercial Industrial Appraiser. PARTS OF EXAMINATION AND WEIGHTS Interview - 80%' Departmental Rating - 20% `In the event there is only one qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. " It is requested that the fifteen (15) day posting be waived to expedite processing since there is only one eligible candidate. The Commission received and fled the Status of Temporary Employees Report for October 2004. The Commission received and fled the Non -Resident report as of November 1, 2004. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed the letter of October 25, 2004, from Steven Knapp, Senior Police Officer, as approved for submission by Robert Stevenson, Police Chief, requesting additional family illness leave, the Civil Service Commission does hereby approve six (6) additional eight (8) hour paid Family Sick leave days, beyond the maximum eight (8) eight (8) hour paid Family Sick leave days allowed per calendar year. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That having reviewed the letter of November 4, 2004, from Duane Cole, Senior Police Officer, as approved for submission by Robert Stevenson, Police Chief, requesting additional family illness leave, the Civil Service Commission does hereby approve six (6) additional eight (8) hour paid Family Sick leave days, beyond the maximum eight (8) eight (8) hour paid Family Sick leave days allowed per calendar year. Page 120C" Regular Meeting November 10, 2004 Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed the Departmental Correspondence of November 1, 2004, from Cynthia Lane, Clerk I, as approved for submission by Linda McCann, Director of Community Resources, requesting additional family illness leave, the Civil Service Commission determined that no further action concerning this request is required at this time. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed the letter of November 2, 2004, from Robert Stevenson, Police Chief, transmitting correspondence from fifty-six (56) Police Department employees regarding requests to donate vacation time to Geraldine George, Clerk -Typist II, Police Department, the Civil Service Commission does hereby approve the requests to donate vacation time to Ms. George, to be converted from their respective rates of pay to Ms. George's rate of pay as a Clerk -Typist II, to cover a period of her unpaid medical leave of absence, with the understanding that this leave is not refundable; AND BE IT FURTHER RESOLVED, that further donations of vacation leave be allowed as new vacation time becomes available to employees in 2005; AND BE IT FURTHER RESOLVED, that the matter of Police Officer Court time donations be referred to the Director of Finance for his review and recommendation concerning this donor request. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed AFSCME Union Local 192 Grievance #04-22, dated November 3, 2004, from David Benson, regarding AFSCME Union Local 192 Contract, Article 11, DISCIPLINARY PROCEDURE, Paragraph A, Reprimands, the Civil Service Commission does hereby refer this to the next regular meeting of December 2, 2004, as requested by Management and agreed to by the Union. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That having reviewed the memorandum of November 6, 2004, from Mary E. Rutan, Human Resources Director, requesting a promotional examination for Police Sergeant and the proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia, who, at the closing dale of this examination, are employed in the Police Division of the Department of Public Safety; have regular status in the classification of Police Page 5 120C" Regular Meeting November 10, 2004 Officer II; and have had at least five (5) years of experience in the classification of Police Officer prior to July 24, 1995 and/or five (5) years of combined experience in the classification of Police Officer and Police Officer II with the City of Livonia. Experience is counted through April 8, 2005. NOTE: Experience as a Police Cadet and/or Police Officer I will not be considered in meeting the five (5) years experience requirement. PARTS OF EXAMINATION AND WEIGHTS Written Test - 60% Interview - 15% Departmental Rating - 25% Candidates must pass the Written Test, Interview and Departmental Rating in order to be placed on the promotional eligible list. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That having reviewed the memorandum of November 8, 2004, from Mary E. Rutan, Human Resources Director, requesting a promotional examination for Police Lieutenant and the proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia, who, at the closing date of this examination, are employed in the Police Division of the Department of Public Safety as a Senior Sergeant or have regular status in the classification of Sergeant and, have had at least four (4) years of experience, immediately preceding the closing date of the examination, as Sergeant in the City of Livonia. Experience is counted through April 8, 2005. PARTS OF EXAMINATION AND WEIGHTS Written Test - 50% Interview - 25% Departmental Rating - 25% Candidates must pass the Written Test, Interview and Departmental Rating in order to be placed on the promotional eligible list. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That having reviewed the letter of October 29, 2004, from David Woodcox, Director of Inspection, requesting a promotional examination for Senior Plumbing Inspector and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: Page 120C" Regular Meeting November 10, 2004 QUALIFICATIONS This examination is open only to employees of the City of Livonia who, by the closing date of this announcement, are: Employed in the Inspection Department; and Have regular status in the classification of Plumbing Inspector; and Have State of Michigan Certification for Mechanical Inspector and Plumbing Inspector. PARTS OF EXAMINATION AND WEIGHTS Interview -50% Departmental Rating —50%* `In the event there is only one (1) qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed the letter of November 3, 2014, from David Woodcox, Director of Inspection, requesting a promotional examination for Senior Building Inspector and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia who, by the closing date of this announcement, are: Employed in the Inspection Department; and Have at least eight (8) years of regular status in the classification of Building Inspector or Plan Reviewer; and Have State of Michigan Certification for Building Inspector and Plan Examiner. PARTS OF EXAMINATION AND WEIGHTS Interview -50% Departmental Rating —50%* In the event there is only one (1) qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That having reviewed the memorandum of October 25, 2004, from Kathleen Monroe, City Librarian, requesting a promotional examination for Library Aide I and proposed qualifications and parts of examination and weights, Pagel 120C" Regular Meeting Nunvember 10, 2004 the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia, who by the closing date of this announcement, must: Have regular status as a Clerk -Typist; and Be currently employed in the Library and working with the SIRSI System; and Have completed at least two (2) years (60 semester credit hours) at an accredited college or university; OR Two (2) years of permanent full-time paid library experience or the equivalent in permanent part-time paid experience; and Have experience in the use of computers or word processing equipment other than the SIRSI System. PARTS OF EXAMINATION AND WEIGHTS Written Test -40% Interview -40% Departmental Rating -20%` In the event there is only one qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. There were no reported expiring eligible lists for December 2004. Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Secretary 1 (862 o.c.). Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That the Civil Service Commission does hereby approve the selection of Mr. Robert F. Biga as the new Human Resources Director, commencing November 29, 2004. The Commission received and filed the following items: Council Resolution from the meeting of October 13, 2004 with minutes to be approved October 27, 2004: CR# 477-04 Approving the Grant Classifications and Compensation Plan for Staff Employment for Fiscal Year 2005 through the Department of Community Resources for the period October 1, 2004 through September 30, 2005, with the Page 120an Regular Meeting November 10, 2004 only benefit provided being holiday pay after the completion of 480 hours, subject to sufficient funding and these positions shall terminate at such time funding is no longer available. Affirmative Action Report for October 2004. Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was RESOLVED, That the meeting be adjourned at 5:40 p.m. Gretchen Guisberl, Secretary III Charlotte S. Mahoney, Chairperson Harry C. Tatigian, Commissioner Ronald E. Campau, Commissioner The Civil Service Commission congratulated Mary Rutan, Human Resources Director, on her pending retirement and thanked her for all she has done to support the Commission in their role. Ms. Rutan thanked the Commission and stated it has been a pleasure and she has enjoyed working for the City of Livonia for nearly 30 years and she is leaving them in good hands. Ms. Rutan also thanked the Union representatives for all their help.