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HomeMy WebLinkAbout1238th csc minutes1238' REGULAR MEETING OF THE CIVIL SERVICE COMMISSION The 1238'^ Regular Meeting of the Civil Service Commission was held on Wednesday, July 18, 2007. The meeting was called to order at 5:30 p.m. Members Present: Also Present: Arthur Emert, Sign Maintenance Worker I Ken Grzembski, Vice -President, AFSCME Union Local 192 Kathleen Monroe, City Librarian Brian Wilson, Assistant Superintendent of Public Service Harry C. Tatigian, Chairperson Charlotte S. Mahoney Ronald E. Campau Audrey Young, Chief Roads Steward, AFSCME Union Local 192 Robert F. Biga, Human Resources Director Derrick L. Washington, Personnel Analyst II Gretchen Guisbert, Secretary III Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-158 RESOLVED, That the minutes of the 1237th Regular Meeting held Wednesday, June 13, 2007, be approved as submitted. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-159 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Assistant Branch Librarian (898 o.c.), as submitted. The Commission received and fled the Temporary Report for June 2007. The Commission received and fled the Non -Resident Report as of July 1, 2007. Harry Tatigian, Chairperson, directed that the review of the June 11, 2007 memorandum regarding Items to be Considered for Administrative Approval be postponed until next month's meeting. There were no objections. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-160 RESOLVED, That having reviewed the letter of July 6, 2007, from James H. Hinkle, Sewer Foreman, as approved for submission by Patrick A. Hogan, Director of Public Works, requesting an extension of retirement date from November 2007 to November 2010, the Civil Service Commission does hereby approve the extension of retirement date with the understanding that Mr. Hinkle will be advised of the maximum number of vacation hours allowed to be carried over each year during this extension. Paget 1238' Regular Meeting July 18, 2007 Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-161 RESOLVED, That having reviewed the letter of April 16, 2007, from Erin Knieper, Recreation Supervisor, as approved for submission by Karen Kapchonick, Superintendent of Parks and Recreation, requesting an unpaid medical leave of absence, the Civil Service Commission does hereby approve Ms. Kniepers request for an unpaid medical leave of absence from June 20, 2007 through September 17, 2007, pursuant to Civil Service Commission RULE 25, LEAVES, Section 25.5 Leave of Absence. Robert F. Biga, Human Resources Director, explained that the major difference with the proposed qualifications for Police Dispatcher is the performance test being increased to 45 words per minute. The reason for the change is at a lower rate of speed; candidates are not passing the probationary period and are not successful. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-162 RESOLVED, That having reviewed the letter of June 15, 2007, from Robert Stevenson, Police Chief, requesting an open -competitive examination for Police Dispatcher and proposed qualifications and parts of examination and weights and after discussion with Robert F. Biga, Human Resources Director, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS By the closing date of the announcement, applicants must: 1. Be a citizen of the United States or resident alien with the right to work in the United States; and 2. Have a high school diploma or a valid equivalency certificate; and 3. Have at least one year full-time paid work experience as a Dispatcher for a law enforcement agency; and 4. Have an acceptable voice quality level as determined in the voice modulation test; and 5. Not be an immediate family member of a sworn officer employed by the Livonia Police Department. (Immediate family member includes but is not limited to: Spouse, Child, Step -Child, Mother, Father, Sister, Step -Mother, Step -Father, Sister-in-law (married to Brother), Brother, Brother-in-law (married to Sister), Grandparents, Grandchild, or member of the Employee's household.); and 6. Have keyboard skills that meet or exceed 45 wpm without error. Page 3 1238' Regular Meeting July 18, 2007 PARTS OF EXAMINATION AND WEIGHTS Written Test -40% Interview -40% Performance Test -20% Voice Modulation Test - Pass/Fail Background Investigation - Pass/Fail Psychological Evaluation Test - Pass/Fail A minimum of the top 15 applicants who score highest on the Written Test, and who pass the Performance keyboard test will be invited to the Interview part of examination. Applicants must pass the Written Test, the Performance keyboard test, the Interview, a pass/fail Voice Modulation Test, a pass/fail Background Investigation and a pass/fail Psychological Evaluation in order to be placed on the eligible list. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-163 RESOLVED, That having reviewed the letter of June 15, 2007, from Robert Stevenson, Police Chief, requesting a promotional examination for Police Captain and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia who, at the closing date of this examination, are employed as a Senior Lieutenant or Lieutenant in the Police Division of the Department of Public Safety and have regular status in the classification of Lieutenant. PARTS OF EXAMINATION AND WEIGHTS Interview -30% Departmental Rating -35% Administrative Rating -35' 'In the event there is only one qualified applicant for this position, the Parts of Examination and Weights will be 100% Administrative Rating. Candidates must pass the Interview, Departmental Rating, and Administrative Rating in order to be placed on the eligible list. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-164 RESOLVED, That having reviewed the expiring eligible list for the month of August 2007 - Equipment Operator II (1228 p.) and Systems Analyst II (885 o.c.), the Civil Service Commission does hereby extend the eligible list for Equipment Operator 11 (1228 p.) for an additional six (6) months. Page 1238' Regular Meeting July 18, 2007 Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-165 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Building Mechanic IV — HVAC (896 o.c.), as submitted. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-166 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Equipment Operator III (1250 p.), as submitted. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-167 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Police Crime Analyst (895 o.c.), as submitted. The Commission received and fled the following: a. Council Resolutions from the June 6, 2007 meeting, with minutes to be approved June 18, 2007. b. Affirmative Action Report for June 2007. C. Current Open -Competitive and Promotional Eligible Lists as of July 1, 2007. d. Eligible lists that were pre -approved at the June 13, 2007 Civil Service Commission meeting. Audrey Young, Chief Roads Steward, AFSCME Union Local 192, presented AFSCME Union Local Grievance #07-04 and explained there was a work order from the Livonia Community Recreation Center (LCRC) to cover up the no -parking signs, but after the event ended, the Recreation Aides removed the covers. The Union felt it was the Sign Maintenance Workers' jobs, not that of the Recreation Aides. She commented that it was also in the Sign Maintenance Worker job classification to handle special events. Mr. Tatigian stated there was nothing in the contract that provides this is an exclusive function of the Sign Shop. Ms. Young responded the provision of the contract was Recognition of Union, as well as the job qualifications on the posting. Brian Wilson, Assistant Superintendent of Public Service, explained that during a swim meet at the Livonia Community Recreation Center, Karen Kapchonick, Superintendent of Parks and Recreation, made arrangements with the Sign Shop to have Sign Shop cover the no -parking signs on Friday and the Parks and Recreation employees would take care of removing the covers following the swim meet. He stated that this kind of cooperation during special events is not unusual and that no special skill was required. Mr. Wilson further explained that even if they had committed to remove the sign covers, they would not have done so on a Sunday; it would have been accomplished on straight -time, Monday. Mr. Tatigian clarified that the work order was for the one block immediately adjacent to the Recreation Center, and Mr. Wilson added that there were approximately a dozen no -parking signs along this street. Pages 1238'^ Regular Mee0ng July 18, 2007 Ken Grzembski, Vice -President, AFSCME Union Local 192, explained that the no -parking signs are approximately 9' in height, and this would entail using a platform truck to ensure safety. Mr. Tatigian repeated his first question and asked what provision of the contract the Union relied on? Ms. Young replied it was Job Classification. Arthur Emert, Sign Maintenance Worker 11, stated they are certified to work on the streets and they use a truck that is modified to do this work and to his knowledge there is no employee that could walk up and pull the covers off the signs. He stated the Aquatics Manager's employees had already left work so he got a ladder and did the work himself and climbing up a 9' ladder is not safe for a single person to do. He added that John Larese, Sign Foreman, generated a work order and they were told to cover up the signs. They discovered on Monday that the covers had been removed and this is the type of work they would do. He cited examples of other employees doing their work. Mr. Campau stated the work order tells the Sign Shop that Recreation employees would remove the covers. Mr. Wilson added that removing the covers on the signs was done as a courtesy to the home owners so the no -parking restriction would be in force as soon as practicable after the swim meet ended. Mr. Emert stated the Union understood that if there was an emergency situation, the City reserved the right to call in anybody but when there was no emergency situation, as was decided in a previous grievance, that Sign Shop personnel would be asked to perform the work. Ms. Mahoney stated Mr. Emert was asking to be compensated for work that he did not do and she has a difficult time with that. She indicated that if it were not for the conversation with the Recreation Center that they would do the work, the work would have been performed by the Sign Shop employees on Monday and no overtime would have been involved. Mr. Emert stated they would not have had any problem with removing the covers on Monday, but they were not asked and the work was taken away from them. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-168 RESOLVED, That having reviewed AFSCME Union Local 192 Grievance #07-04, dated March 9, 2007, from Art Emert, Sign Maintenance Worker I, regarding a work order involving no -parking signs at the Livonia Community Recreation Center, and after discussion with Audrey Young, Chief Roads Steward, AFSCME Union Local 192; Brian Wilson, Assistant Superintendent of Public Service; Arthur Emert, Sign Maintenance Worker I and Ken Grzembski, Vice -President, AFSCME Union Local 192, the Civil Service Commission does hereby deny the grievance. Mr. Campau recommended that in the future, Mr. Wilson have the Union employees remove the covers on the signs on the following Monday. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-169 RESOLVED, That having reviewed the letter of July 10, 2007 from Nelson S. Games, Electrical Inspector, and recommended for approval by Alex Page 1238' Regular Meeting July 18, 2007 Bishop, Director of Inspection, requesting an unpaid medical leave of absence, the Civil Service Commission does hereby approve an unpaid medical leave of absence for Mr. Games beginning July 18, 2007, for a period not to exceed three (3) calendar months, subject to Mr. Games providing additional medical certification from his personal physician. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-170 RESOLVED, That having reviewed the letter of July 10, 2007, from Brian H. Duffany, Senior Police Officer, and recommended for approval by Robert Stevenson, Police Chief, requesting an additional six (6) Family Illness days above the eight (8) days permitted in Civil Service Commission Rules, the Civil Service Commission does hereby approve the use of six (6) additional eight (8) hour paid sick leave days, beyond the maximum eight (8) days allowed per calendar year in Civil Service Rules 25.2(e). Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-171 RESOLVED, That having reviewed the letter of July 9, 2007, from Brian K. Edwards, Engineering Assistant II, as approved for submission by Robert Schron, City Engineer, requesting an unpaid leave of absence, the Civil Service Commission does hereby approve Mr. Edwards' request for an unpaid medical leave with the understanding that Mr. Edwards must exhaust all other banks including vacation and personal business and the approval is for the remaining time allotted under FMLA entitlement. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-172 RESOLVED, That having reviewed the letter of July 9, 2007, from Brian K. Edwards, Engineering Assistant II, as approved for submission by Robert Schron, City Engineer, requesting additional family illness days, the Civil Service Commission does hereby approve the use of six (6) additional family illness days, beyond the maximum eight (8) days allowed per calendar year, as he earns them. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was RESOLVED, That the meeting be adjourned at 5:53 p.m. Gretchen Guisberl, Secretary III Harry C. Tatigian, Chairperson Ronald E. Campau, Commissioner Charlotte S. Mahoney, Commissioner