HomeMy WebLinkAbout1294th CSC Meeting (March 21, 2012)1294TH REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION
The 1294TH Regular Meeting of the Civil Service Commission was held on Wednesday,
March 21, 2012. The meeting was called to order at 5:35 p.m.
Members Present: Charlotte S. Mahoney, Chairperson
Harry C. Tatigian
Brian Meakin
Also Present:
Robert F. Biga, Human Resources Director
Gretchen Guisbert, Secretary III
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-26 RESOLVED, that the minutes of the 1293rd Regular Meeting held
Wednesday, February 15, 2012, be approved as submitted.
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-27 RESOLVED, That having reviewed letters from employees
requesting to carry over excess vacation hours, the Civil Service Commission
does hereby confine the administrative approval of the following requests to carry
over excess vacation hours into 2012;
CARRYOVER
NAME CLASSIFICATION RECOMMENDED BY HOURS TO
2012
Michael Bailey Fire Engineer Shadd A. Whitehead, Fire Chief, 29.00
Jeff Bennett Firefighter Shadd A. Whitehead, Fire Chief, 24.00
Joseph Conti Fire Lieutenant Shadd A. Whitehead, Fire Chief, 24.00
James Covalle Fire Lieutenant Shadd A. Whitehead, Fire Chief, 3.50
Jerry Eizen Fire Captain Shadd A. Whitehead, Fire Chief, 32.00
Matthew Ream Fire Engineer Shadd A. Whitehead, Fire Chief, 24.00
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-26 RESOLVED, That having reviewed the Departmental
Correspondence of March 5, 2012, from Ron Taig, Police Captain, as approved
for submission by Curtis Caid, Police Chief, requesting to carry over vacation
days in excess of the maximum allowed by Livonia Lieutenants and Sergeants
(LLSA) contract, since benefits for Police Command personnel are the same as
those provided in the LLSA contract, based on a projected retirement date of
March 5, 2015, the Civil Service Commission does hereby affirm the
administrative approval of this request;
Paget 1294" Regular Meeting March 21, 2012
AND BE IT FURTHER RESOLVED, that the employee has been advised of the
maximum number of days to be paid off at retirement as cited in the LLSA
Contract, Article 16, VACATION, Paragraph E, and as set forth in Civil Service
Commission Rule 25, LEAVES, Section 25.1 Annual Leave (Vacation),
Paragraph (f);
AND BE IT FURTHER RESOLVED, that the employee is advised that the
maximum number of days will be increased by the number of bonus vacation
days earned in the last three (3) years prior to retirement for not using more than
five (5) sick leave days annually, up to a maximum of nine (9) days;
AND BE IT FURTHER RESOLVED, that the employee is notified it is the
employee's responsibility to manage his vacation time to avoid losing excess
accrued time prior to retirement by scheduling sufficient time off prior to
retirement, subject to the operating needs of the department.
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-29 RESOLVED, That the Civil Service Commission does hereby
confirm the administrative approval of the passing point of a raw score of 120 out
of a maximum raw score of 255 on the SET test and a passing point of a raw
score of 16 out of a maximum raw score of 50 for the Wonderlic Personnel Test
in the Clerk -Typist (937 o.c.) examination.
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-30 RESOLVED, That the Civil Service Commission does hereby
confirm the administrative approval of the passing point of 70% out of a
maximum raw score of 150 or the nearest lower whole raw score of 105 on the
written test for Police Lieutenant (1325 p.).
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-31 RESOLVED, that the Civil Service Commission does hereby
confirm the administrative approval of the passing point of 70% out of a
maximum raw score of 150 or the nearest lower whole raw score of 105 on the
written test for Police Sergeant (1326 p.).
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-32 RESOLVED, that the Civil Service Commission does hereby
confine the administrative approval of the passing point of 70% out of a
maximum raw score of 100 on the written test for Police Service Aide (939 o.c.).
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-33 RESOLVED, that the Civil Service Commission does hereby
confirm the eligible list for Police Lieutenant (1352 p.).
Page 3 1294" Regular Meeting March 21, 2012
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-34 RESOLVED, that the Civil Service Commission does hereby
confine the eligible list for Police Sergeant (1326 p.).
The Commission received and fled the following:
a. Status of Temporary Employees Report for February 2012.
b. Non -Resident Report as of March 1, 2012.
C. Current Open -Competitive and Promotional Eligible Lists as of
March 1, 2012.
d. Affirmative Action Report for February 2012.
e. Removal of names from active eligible list report for the month of
February 2012.
f. Council Resolutions from the meeting of February 22, 2012 with minutes to
be approved March 7, 2012:
#53-12 RESOLVED, that having considered a communication from
the Mayor, dated February 2, 2012, concerning a reappointment of Jacob
Ghannam to the Board of Ethics, and pursuant to Section 2.200.070 of the
Livonia Code of Ordinances, as amended, the Council does hereby
consent to and confirm the reappointment of Jacob Ghannam, 35202
Curtis, Livonia, Michigan 48152, to the Board of Ethics for a three year
term commencing March 1, 2012, and expiring March 1, 2015.
#54-12 RESOLVED, that having considered a communication from
the Mayor, dated February 2, 2012, concerning the reappointment of
Audrey Greenleaf to the Board of Ethics, and pursuant to Section
2.200.070 of the Livonia Code of Ordinances, as amended, the Council
does hereby consent to and confirm the reappointment of Audrey
Greenleaf, 37721 Bristol, Livonia, Michigan 48154, to the Board of Ethics
for a three year term commencing March 1, 2012, and expiring March 1,
2015.
g. Council Resolutions from the meeting of March 7, 2012 with minutes to be
approved March 21, 2012:
#68-12 RESOLVED, that having considered a communication from
the Mayor, dated February 16, 2012, wherein he has requested approval
of the reappointment of Scott Grace, 31007 Munger, Livonia, Michigan
48154, to the Local Officers Compensation Commission for a seven-year
tens expiring April 2, 2019, pursuant to Section 2.48.020 of the Livonia
Code of Ordinances, as amended, and Act No. 197 of the Public Acts of
Michigan of 1975, as amended, the Council does hereby confine and
approve such reappointment.
#69-12 RESOLVED, that having considered a communication from
the Mayor, dated February 16, 2012, wherein he has requested approval
of the reappointment of Richard Hayward, 17159 Loveland, Livonia,
Michigan 48152, to the Local Officers Compensation Commission for a
seven-year term expiring April 2, 2019, pursuant to Section 2.48.020 of the
Page 1294" Regular Meeting March 21, 2012
Livonia Code of Ordinances, as amended, and Act No. 197 of the Public
Acts of Michigan of 1975, as amended, the Council does hereby confirm
and approve such reappointment.
#85-12 RESOLVED, that having considered the report and
recommendation of the Finance, Budget and Technology Committee,
dated February 23, 2012, submitted pursuant to Council Resolution 577-
04, regarding the possible adoption of a proposed resolution to review and
monitor investments for losses suffered due to corporate fraud
mismanagement and to pursue recovery of such losses through the class
action litigation process when appropriate, in connection with the City's
Defined Benefit and Defined Contribution Retirement Plans, the Council
does hereby determine to take no further action with regard to this matter.
#96-12 RESOLVED, that having considered a communication from
Council President Toy, dated February 27, 2012, regarding the designation
of Joe Laura as Parliamentarian of the City Council pursuant to Council
Resolution 173-10 on a continuing basis or until further order of the
Council by Council Resolution, the Council does hereby approve the
request to extend the designation of Joe Laura as Parliamentarian of the
City Council.
h. Letter of February 28, 2012, to Charles Locke, President, AFSCME Union
Local 192, from Jack E. Kirksey, Mayor, regarding the unpaid furlough
days.
i. Letter of March 6, 2012, from David Bostater, President, LFFU Local 1164,
to Robert F. Biga, Human Resources Director, notifying him of the LFFU's
intent to begin contract negotiations between the City of Livonia and the
Livonia Fire Fighters Union.
j. Expiring eligible lists for the month of April 2012 — None.
Chairperson Mahoney indicated that AFSCME Union Local 192 Grievance #12-01, dated
January 12, 2012, from Mark Trybus, Equipment Operator III, regarding a denial of overtime,
will not be heard at this meeting. Robert F. Biga, Human Resources Director, staled the new
contract calls for a Labor -Management meeting so they will be having a Labor -Management
meeting on this item. Mr. Biga further stated there is a new provision in the contract regarding
remedies for someone who has been inadvertently omitted for overtime.
Upon a motion by Mr. Tatigian, seconded by Mr. Meakin and unanimously adopted, it was
12-35 RESOLVED, that having reviewed the Departmental
Correspondence of March 8, 2012, from Benjamin McDermott, Deputy Police
Chief, as approved by Curtis Caid, Deputy Police Chief, requesting an extension
of the three-year vacation day carry over limit in anticipation of retirement based
on a revised retirement dale of March 21, 2015, the Civil Service Commission
does hereby approve this request;
AND BE IT FURTHER RESOLVED, that the employee must reduce his vacation
balance to thirty-two (32) eight (8) hour duty days, effective December 31, 2014,
since his basic vacation credit on January 1, 2015, is twenty-seven (27) eight (8)
Page 12N4 Regular Meeting March 21, 2012
hour duty days, and the maximum number of days the employee can have in the
vacation bank is fifty-nine (59) eight (8) hour duty days;
AND BE IT FURTHER RESOLVED, that the employee has been advised that the
maximum number of days will be increased by the number of bonus vacation
days earned in the last three (3) years prior to retirement for not using more than
forty (40) sick leave hours annually, up to a maximum of nine (9) days;
AND BE IT FURTHER RESOLVED, that the employee has been notified it is the
employee's responsibility to manage his vacation time to avoid losing excess
accrued time prior to retirement by scheduling sufficient time off prior to
retirement, subject to the operating needs of the department.
Mr. Biga informed the Commission that the next contract will probably match 192, 1917 and
the LPOA in setting a maximum accumulation on a monthly basis on the number of vacation
days that employees can have in their banks. These issues would not have to come before
the Civil Service Commission. The only issue the Commission may have to address is
employees alleging they didn't realize they would lose the excess time.
Mr. Biga stated he wanted to follow up from February's Civil Service Commission meeting. In
the Jeffrey Teeter grievance, Mr. Teeter indicated he had spoken with someone in the Civil
Service Department staff regarding his sick leave payout.
Mr. Biga spoke with the person that handles retirement issues. She indicated she did speak
with Mr. Teeter about his sick leave payout. She had asked him if he had received his payout
on his first retirement. His comment to her at the time was, '1 don't know." She then told Mr.
Teeter that he should check it out further. Mr. Biga stated that, according to the Civil Service
staff, was the extent of their conversation. There wasn't any conversation about if Mr. Teeter
was or was not entitled to more of a sick leave payout.
Ms. Mahoney asked where Mr. Teeter would have had to go to check that out? Mr. Biga
replied he should have sought further clarification from the Payroll department. Mr. Biga
indicated the Civil Service Department does not keep track of payouts.
Mr. Biga explained that starting about a year ago, he gels an exact printout from Payroll of
what someone receives as a severance check. Historically, all the Human Resources
Department would get would be the average final pay calculation. He asked for a complete
detail of every item that employees get paid out, because under contract there are certain
things that are pre -payment and certain things that are post -payments. Pre -payments are
paid benefits an employee receives at the beginning of the year that are paid back to the City
of Livonia if they don't work an entire year. Most of the pay items we have are post -
payments, but there are some pre -payments.
Ms. Mahoney wanted the record to reflect that the Civil Service Department did not misinform
Mr. Teeter and in fad, directed Mr. Teeter to find additional information out from the
appropriate sources.
Page 6 1294" Regular Meeting March 21, 2012
Mr. Meakin inquired what the benefit was in bringing this up now when the other party was not
present at the meeting. Mr. Biga explained the benefit is that he wanted it on the record
because there may be an appeal and he just wanted to indicate he did follow up as staled in
the minutes. He will let Mr. Teeter know that he did follow up and he was not given any
misleading information that he implied incurred.
Ms. Mahoney stated the staff were just trying to clarify this issue for the Commission's record.
The remarks made that the Civil Service Department had given Mr. Teeter erroneous
information were not the case. A copy of this meeting's Minutes could be provided to the
Union and to Mr. Teeter.
Mr. Meakin stated we were putting something on the record that was not part of the Agenda.
He wanted to know if that was standard procedure. Ms. Mahoney replied that it was not
something we are not allowed to do; it was just further information for the record from our
staff. Mr. Tatigian agreed.
Upon a motion by Mr. Meakin, seconded by Mr. Tatigian and unanimously adopted, it was
RESOLVED, That the meeting be adjourned at 5:45 p.m.
Gretchen Guisbert, Secretary III
Charlotte S. Mahoney, Chairperson
Harry C. Tatigian, Commissioner
Brian Meakin, Commissioner