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HomeMy WebLinkAboutPRDA MINUTES 1999-01-07 C MINUTES OF THE 86th REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 86th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan was called to order at 3:35 PM, Thursday, January 7, 1999 in the 3rd Floor Conference Room of City Hall. Members Present: Mayor Jack E. Kirksey Mr. Dennis Kujawa Mr. Marvin Walkon Mr. Scott Grace Mr. Lowell Peterson Mr. Jerry Wordhouse Mr. Mike Polsinelli Mr. Adelard Raby Cr' Mr. Bill Pike Mr. Duane Wolfgang Mr. Rod Crider Members Absent: Ms. Toni Mette Mr. Stan Anderson Others Present: Mr. John Nagy, Director Mr. Jeff Bryant, Economic Development Manager Ms. JoAnn Michaels, Beckett and Raeder, Inc. Mr. Bill Faris Mr. Steve Schafer, Phoenix Land Development Mr. Mark Dennison, Chamber of Commerce Mrs. Robby Williams, Secretary 1. Roll was called. 2. Adoption of December 17, 1998 Minutes: On a motion duly made, seconded and unanimously adopted, it was #99-01 RESOLVED, that the minutes of the 85th Regular Meeting held by the taw Plymouth Road Development Authority on December 17, 1998 are approved, as amended. 1 3. Comments from Chairman: Chairman Polsinelli reported on the current status of the purchase of property north of Livonia Tire. The matter has been referred to the Law Department to obtain a current appraisal. We are now waiting for the appraisal and will go back to renegotiating for the sale of the property once we have that information. Scott Grace: Do the adjoining property owners have to be notified of this sale? Mr. Nagy: No. Mr. Polsinelli read a memo Mayor Kirksey sent to Bob Beckley regarding the placement of trash receptacles at bus stop locations. So far we have had no response from Mr. Beckley. Mr. Polsinelli: Mike Slater will not be giving a budget report today. He is preparing a year end report and also preparing a Holiday Parade report. The bills that have come in total $10,000. There might be another charge of$31.26 remaining. The total charge for the police services was $3,800. $30,000 was budgeted for the parade. Mr. Polsinelli: Mr. Faris, one item the City Council said to us at the Monday meeting is that they do not want to see variances or special conditions. It would be premature to issue approvals until such time as Council is able to put this together. It would be premature to issue a purchase agreement until the City gets back to us regarding this issue of the back piece of property. I understand you have a stipulation with you that states that you will be the owner of the property in connection with your Zoning Board application. That will have to wait until we get through this matter. Mr. Bill Faris: Yes. What are the consequences if the City doesn't sell the property? Mr. Polsinelli: We will have to wait. Right now we would only be guessing. When the issue comes out of the legal department and they get an appraisal, we will be able to buy the property and enter into an agreement with you. We will then go back and address your plans. 4. Mr. Steve Schafer of Phoenix Land Development gave a presentation for the proposed development at the closed George Burns theater property at Plymouth and Farmington Roads. They have met twice with neighborhood associations regarding their concerns and ideas. They have met with Beckett& Raider and have been furnished specs. They currently are planning 204 units consisting of two bedroom ranches and townhouses. They want to install similar type lighting that Plymouth Road is installing. This project is very similar to a development in Dearborn. thOw Mr. Polsinelli passed the gavel to Mr. Wordhouse because of the involvement of Schostak Bros. Mr. Wordhouse: What exactly are you expecting from us at this point? 2 Mr. Schafer: That this is something you can support. That we are moving in the right direction and that these plans are consistent with the goals and policies of P.R.D.A. We are on the agenda for the Planning Commission public hearing of January 26, 1999. Mr. Grace: I have some questions regarding the density and traffic flow. Mr. Schafer: We will be providing a traffic study. Mr. Wordhouse: You are looking from us to give you some qualified support and that we will have an opportunity to review this again? Is there a motion by anyone? On a motion duly made by Mr. Pike, seconded by Mr. Grace and unanimously approved, it was #99-02 RESOLVED, that the Plymouth Road Development Authority, in general, is in agreement with the Phoenix Land Development proposal for usage of the N.E. corner of Farmington and Plymouth Roads which plans are consistent with the overall plans and objectives of the PRDA to improve the economics of the corridor. Mr. Wordhouse, Vice Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Wordhouse returned the gavel to Mr. Polsinelli. At this point John Nagy left the room during the discussion regarding the search for the director for the PRDA. 5. Reports from Committees: Search Committee: Mr. Walkon: We have been trying to find someone for the PRDA administrator. I have a news event. It is a good news/bad news event. John Nagy has announced he is retiring as the Planning Director and I don't think we have to say much about John Nagy's ability and what he has done for the City. At this time the Search Committee reports that we need advice and direction as to what we should do now. John Nagy is very interested in the position and the Search Committee would like your suggestions. On a motion duly made by Mr. Jerry Wordhouse, seconded by Mr. Raby and unanimously approved, it was #99-03 RESOLVED, that the Chairman and the Committee negotiate with John Nagy to become the Director of the Plymouth Road Development Authority. Mayor Kirksey: John and I have had a chance to discuss this. It will take sometime through (16. April to complete the transition Mr. Bill Pike: So we are looking at 120 days approximately. 3 Mayor Kirksey: I see no problem to complete a transition into this job. We would relieve him from is responsibilities of the City at about that time and John would be able to make the transition within this time frame. We want to move on this as soon as possible. Mr. Lowell Peterson: I don't think we would be able to get anyone with his caliber of experience. Mr. Raby: Is John ready to commit to a couple of years? Or does he want several years? Mr. Polsinelli: The benefit of having John around for the availability of his successor and he knows the nooks and crannies of the City; a minimum of three years is about when the work in the project would end and then we would go to another phase. We probably want some minimum period and that would be possibly for three years. Mr. Raby: Are we going to have any problem with the process that we have advertised? Mr. Walkon: I think a letter should be written to all the applicants. the Mr. Wordhouse: Do we have a motion to form a committee and commence negotiations and to ask Mr. Walkon and a committee to negotiate a salary and hours package with John Nagy? Mr. Polsinelli: That is a decision this board is looking for. It would be better to have an individual from this committee and bring it back to the board with the full details for comment and approval. We would have to bring back salary, benefits and hours and enter into some kind of contract. On a motion duly made by Mr. Polsinelli, seconded by Mr. Wordhouse and unanimously approved, it was #99-04 RESOLVED,that the committee be made up of Marvin Walkon, Bill Pike, Jerry Wordhouse and Mike Polsinelli to formulate a salary and benefit package for the position of P.R.D.A. Director. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. John Nagy returned for the remainder of the meeting. Election of Officers: Mr. Bill Pike: I am requesting that my name be taken off the ballot for the election of officers for the Plymouth Road Development Authority. 4 On a motion duly made, seconded and approved, Michael V. Polsinelli was elected Chairman of the Plymouth Road Development Authority. On a motion duly made, seconded and approved, Adelard Raby was elected Vice- Chairman of the Plymouth Road Development Authority. Mr. Pike congratulated Mike Polsinellil on a job well done during the past year. Vacant Buildings Committee: No report. Construction Committee: Mr. Pike—I have no report so I will turn this over to Beckett& Raider. JoAnn Michaels: Phase I is just about done. The weather is holding them up. Lighting for Phase II is being worked on now. We have a meeting with Irish on Monday. Irish is the landscape company and they hope to continue to keep on working as soon as the weather clears up. The hallophane lights were inspected regarding where water had collected in a lamp and there was a problem with a gasket. The snow fence was up right after our last meeting. Telephone poles that are on the sidewalk will be installed Monday. We are waiting on the weather to clear up. Regarding Speedy Muffler's landscape, we don't have an easement from Speedy and will go ahead with this in the spring when we go in there. Inspection Committee: No report. Air Mr. Bill Pike: Mama Mia's—we have to stick with this one. Ms. Michaels: We have had four contractors and they all fell through because of a drainage problem they have there. Mr. Lecter's carpeting was ruined by caulking that was used. Basile's insurance should take care of this. Mr. Bill Pike: When Phase III is started, if you have any difficulty we can intervene. We want Phase III to go safely and speedily. Mr.John Nagy: We need to make resolutions for the contracts for the Irrigation, Landscape and Electrical for Phase II and Phase III of the project. The minutes show that they were approved but there were no formal resolutions to that effect adopted by the Board. On a motion duly made by Mike Polsinelli, seconded by Jerry Wordhouse and unanimously approved , it was #99-05 RESOLVED, that the Plymouth Road Streetscape Improvements Landscape— Phase II contract as submitted by Charles F. Irish Co., Inc., dated 12/04/98 is hereby approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. 5 On a motion duly made by Mike Polsinelli, seconded by Jerry Wordhouse and unanimously approved, it was #99-06 RESOLVED, that the Plymouth Road Streetscape Improvements Irrigation— Phase II contract as submitted by American Sprinkler, dated 10/26/98 is hereby approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. On a motion duly made by Mike Polsinelli, seconded by Jerry Wordhouse and unanimously approved, it was #99-07 RESOLVED, that the Plymouth Road Streetscape Improvements Electrical— Phase III contract as submitted by Jacobs Electrical Construction dated 12/21/98 is hereby approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. 7. Update on Plymouth Road Projects. John Nagy reported that the presentation made at the Plymouth Road meeting for the remodeling of Days Inn motel was well received by the City Planning Commission. The strip center across from Farmington and Plymouth has been sold. That might compliment what's planned for the George Burns theater property. About a year ago Beckett& Raider came up with a design for signage for the city which used brick and limestone. The design presented was too much of a cost. This new design comes from a new architectural firm, Robert Leighton Associates. This is for our city facilities and I think it speaks for itself. These will be used throughout the entire city. The city wants us to review this design so that the board can determine if this sign proposal can be supported by P.R.D.A. for their use as well. Suggestions were made to have "PRDA" logo inset within the stone column. On a motion duly made by Mike Polsinelli, seconded by Mr. Raby and unanimously approved, it was #99-08 RESOLVED, that the PRDA will work with the City administration in support of these signs and offers their cooperation to take the next step in the implementation process. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Polsinelli commented concerning the financial help the PRDA gives to commercial property owners. It was suggested that the money be allocated up front and advise a petitioner of the procedure to follow before they get to Council. We will talk more about that in the future. 6 (miv Jeff Bryant commented that there are three parties interested in the Peregrine property that might come to a conclusion within the next several weeks with similar uses. 8. Adjournment: On a motion duly made, seconded and unanimously adopted, the 86th Regular Meeting held by the Plymouth Road Development Authority on January 7, 1999 was adjourned at 5:35 P.M. The next meeting of the Plymouth Road Development Authority will be held on January 21, 1999. Rdbby , lliams, Secretary the L