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Home My WebLink AboutPRDA MINUTES 2009-05-21 MINUTES OF THE 209TH REGULAR MEETING OF THE PLYMOUTH ROAD (60, DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 209th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:00 p.m., Thursday, May 21, 2009, in the 4th floor conference room of City Hall. Members Present: John Hiltz, Chairman Jack Kirksey, Mayor Scott Grace Betsy McCue Toni Mette Greg Meyer Lowell Peterson Members Absent: Wayne Glass (excused) Dan West (excused) Others Present: John J. Nagy, Executive Director Michael Slater, Finance Director Allen Nowak, City Planner Cry Carey Baker, Beckett & Raeder Steve Levesque, Commercial Mowing Jeffrey Staebler, OHM Marge Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the 208th Regular Meeting Minutes. On a motion made by Kirksey, supported by Peterson, and unanimously adopted, it was #2009-12 RESOLVED, that the Minutes of the 208th Regular Meeting held by the Plymouth Road Development Authority on April 16, 2009, are hereby approved. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 3. Chairman's Comments: Mr. Hiltz welcomed Jeffrey Staebler to the meeting and advised that the Mayor will be submitting his name to City Council to fill the vacant PRDA position of Neighborhood Resident. Mr. Staebler lives in the Clements Circle Neighborhood and has a background in Information Technology. May 21, 2009 2 fire 4. Financial Reports: (a) The Financial Statements of the Authority's Special Revenue Fund for the month ending November 30, 2008, were presented by Michael Slater, Finance Director. The Balance Sheet reflects total assets in the amount of$2,628,835.77, total liabilities in the amount of$115,829.17 and a total fund balance of$2,512,996.60. On a motion made by Meyer, seconded by Grace, and unanimously adopted, it was #2009-13 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending November 30, 2008. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (b) The Financial Statements of the Authority's Special Revenue Fund for the months ending December 31, 2008; January 31, 2009; February 29, 2009; March 31, 2009; and April 30, 2009; were presented by Michael Slater, Finance Director. The April Balance Sheet reflects total assets in the amount of $3,478,894.42, total liabilities in the amount of $15,511.00 and a total fund balance of$3,463,383.42. On a motion made by Grace, seconded by Mette, and unanimously adopted, it was #2009-14 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending December 31, 2008; January 31, 2009; February 29, 2009; March 31, 2009, and April 30, 2009. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. (c) Mr. Slater requested the Board's assistance in the development of next year's budget by providing anticipated expenses and investment options in light of the low interest rates currently offered by the financial industry. An Executive Committee meeting will be scheduled to address these issues. (d) Mr. Slater also requested the Board to receive and file the 2008 Annual Report, dated April 5, 2009, which has been submitted to City Council in compliance with mandates from the State of Michigan. C May 21, 2009 3 5. Presentation on the expansion proposal by Valvoline Instant Oil tre Change. Mr. Allen Nowak, City Planner, presented a proposal submitted by Valvoline Instant Oil Change to expand their business to include U-Haul truck rentals in conjunction with the existing oil change facility at 32850 Plymouth Road. While the Board recognized that the current business is an asset to the corridor, concern was expressed about whether the site is appropriately designed to handle the outdoor storage and the size of these vehicles. The parking that is provided is sized for standard vehicles (10' x 20') and maneuverability within the site will also be very difficult for large trucks. The site has all of its parking in the front and side of the existing building with no screening. Recognizing the added use may provide a benefit to the existing business owner in these difficult economic times, it was questioned whether this use would benefit the long-term mission of the PRDA. On a motion made by Mette, seconded by Peterson, and adopted, it was #2009-15 RESOLVED, that the Plymouth Road Development Authority does hereby support the proposed plans as presented by Valvoline Instant Oil Change requesting approval to operate a limited U-Haul truck rental business in conjunction with an existing oil change facility at 32850 Plymouth Road, located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue in the Southwest 1/4 of Section 27, subject to the condition that the U-Haul vehicles have a maximum overall length of 20 feet, and further subject to compliance with all City codes and ordinances and the Plymouth Road Development streetscape goals and objectives, as such may be modified by the action of the Planning Commission and/or City Council. A roll call vote on the foregoing resolution resulted in the following: AYES: Mette, Peterson, Kirksey, McCue, Meyer NAYES: Grace, Hiltz ABSTAIN: None ABSENT: Glass, West Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. 6. Committee Reports: Executive Committee: (a) Mr. Nagy reported that the web provider, Enable Point, has proposed to upgrade the web site to make it more user friendly at an initial cost of $2,500.00, with yearly upgrades at $250.00. (b) (1100 J. Ranck Electric, Inc. has submitted a proposal, dated May 19, 2009, to provide all labor, tools, and equipment to replace five controller panels. This item will come back for Board review when additional proposals are May 21, 2009 4 received and specifications for stainless steel units are defined. (c) Mr. Nagy reported that the Friends of the Barn is interested in participating in providing a memorial for Stan Anderson. Mr. Nagy suggested several possibilities, including a bronze plaque to be installed at Sesquicentennial Park. Mr. Nagy will provide further details at the June meeting. Mr. Hiltz asked for a target installation date of July. (d) Mr. Nagy displayed the certificates and plagues awarded to the PRDA at the Volunteer Day ceremony held on April 23. Mayor Kirksey offered his assistance in finding an appropriate area to place the plaques. Construction Committee: (a) Carey Baker, Beckett & Raeder, provided a construction status report dated May 14, 2009, in connection with the projects planned by the Michigan Department of Transportation for 2012, which could save the PRDA approximately $250,000. To take advantage of state dollars, the City's Law Department reviewed the Rauhorn Electric contract and advised that there were no provisions precluding cancellation of the contract for work to be done at Wayne, Stark and Levan Roads, although some costs may be incurred for specialty materials already purchased by Rauhorn. Several options were discussed by the Board including cancelling the contract, continuing with the contract, or obtaining new design costs for the alternative locations at Hubbard and Tech Center Drive. At a meeting with Rauhorn representatives, it was established that Rauhorn is agreeable to amend the contract. If the new pricing is reasonable, the contract may be revised without rebidding the project. On a motion made by Meyer, seconded by Mette, and unanimously adopted, it was #2009-16 RESOLVED, that the Plymouth Road Development Authority does hereby request Beckett & Raeder, 535 West William, Suite 101, Ann Arbor, Michigan 48103, to provide engineering and construction modification costs for streetscape improvements at Hubbard Road and Tech Center Drive. Mr. Hiltz, Chairman, declared the motion is carried and the foregoing resolution adopted. Public Relations Committee: Toni Mette stated that the Public Relations Committee meeting was postponed but they will meet before the June Board meeting. 7. Chairman's Report: (a) Mr. Hiltz received a copy of a letter from the Mayor, dated April 24, 2009, addressed to Dennis Kujawa, accepting the resignation of Mr. Kujawa as a member of the Board and acknowledging his contributions over the past 13 years. (b) A letter from the State of Michigan, (ry Department of Transportation, dated May 5, 2009, addressed to Mr. Nagy, advising that the Plymouth Road project was not selected for federal Transportation Enhancement funding provided in the American Recovery May 21, 2009 5 and Reinvestment Act of 2009, was received and filed. Mr. Hiltz advised that the Board can reapply for the stimulus funding on a yearly basis. 8. Polling of Members: Betsy McCue inquired about the fencing that is rusting along Plymouth Road. It was determined that the older, custom fabricated fencing has been showing signs of rusting and deterioration. The newer fencing that has been installed is made from aluminum and will not rust. The older fencing can be sandblasted and repainted. Toni Mette inquired about the summer flowers, and Steve Levesque, Commercial Mowing Services, advised that the planting began today. Adjournment: On a motion duly made, seconded and unanimously adopted, the 209th Regular Meeting held by the Plymouth Road Development Authority on May 21, 2009, was adjourned at 4:50 p.m. The next meeting of the Plymouth Road Development Authority will be held on Thursday, June 18, 2009. Marge'n, Secretary