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HomeMy WebLinkAboutPLANNING MINUTES 2016-04-05 MINUTES OF THE 1,085TH PUBLIC HEARINGS AND REGULAR MEETING HELD BY THE CITY PLANNING COMMISSION OF THE CITY OF LIVONIA On Tuesday, April 5, 2016, the City Planning Commission of the City of Livonia held its 1,085th Public Hearings and Regular Meeting in the Livonia City Hall, 33000 Civic Center Drive, Livonia, Michigan. Mr. Ian Wilshaw, Chairman Pro Tem, called the meeting to order at 7:00 p.m. Members present: Glen W. Long Elizabeth McCue Carol Smiley Peter H. Ventura Ian Wilshaw Members absent: Gerald Taylor Mr. Mark Taormina, Planning Director, and Ms. Margie Watson, Program Supervisor, were also present. Acting Chairman Wilshaw informed the audience that if a petition on tonight's agenda involves a rezoning request, this Commission makes a recommendation to the City Council who, in turn, will hold its own public hearing and make the final determination as to whether a petition is approved or denied. The Planning Commission holds the only public hearing on a request for preliminary plat and/or vacating petition. The Commission's recommendation is forwarded to the City Council for the final determination as to whether a plat is accepted or rejected. If a petition requesting a waiver of use or site plan approval is denied tonight, the petitioner has ten days in which to appeal the decision, in writing, to the City Council. Resolutions adopted by the City Planning Commission become effective seven (7) days after the date of adoption. The Planning Commission and the professional staff have reviewed each of these petitions upon their filing. The staff has furnished the Commission with both approving and denying resolutions, which the Commission may, or may not, use depending on the outcome of the proceedings tonight. ITEM #1 PETITION 2016-03-02-04 ZEAL CREDIT UNION Ms. Smiley, Secretary, announced the first item on the agenda, Petition 2016-03- 02-04 submitted by Colliers International, on behalf of Zeal Credit Union, requesting waiver use approval pursuant to Section 9.03 of the City of Livonia Zoning Ordinance #543, as amended, to operate credit union branch and offices at 17250 Newburgh Road, located on the east side of Newburgh Road between Six Mile Road and Bennett Avenue in the Southwest 1/4 of Section 8. April 5, 2016 27510 Mr. Taormina: Zeal is proposing to relocate its corporate offices and open a customer branch within an existing building located near the northeast corner of Newburgh and Six Mile Roads. The subject property was most recently occupied as a AAA office center, but was originally built in the early 1970's as a tennis and racquet club. The property is roughly 2.94 acres in area. It includes 285 feet of frontage along Newburgh Road and has an average depth of about 450 feet. The current zoning of the property is OS, Office Services. Under the OS district regulations, credit union offices, banks and saving and loans are allowed with waiver use approval as set forth under the provisions of Sections 9.03(d) and 9.03(e) of the Zoning Ordinance. Additionally, the subject site is located within a Special Area Development Control district. This grants the Planning Commission and City Council extra review authority with respect to exterior alterations and signage. The existing building is two levels, but on the outside it appears as a one-story structure. The total floor area is about 54,000 square feet. The plans that were submitted with the application show that a majority of the interior space will be used for general office purposes. There is about 3,200 square feet of the building, including the small addition located in the northwest corner of the building, that will be used as a customer branch. The north and west elevations of the building would be completely renovated to reflect Zeal's corporate image. The main focal point of the building will become the northwest corner where there is a small 570 square foot addition proposed, but more significantly, there is a new raised tower element that will serve as the main entrance to the customer branch. That is basically a glass curtain wall that projects above the existing pitched roofline and consist of a pre- finished aluminum window/wall system. There is also some new concrete stairs and a ramp that would provide customer access to the main entrance to the branch, but the main office entrance would be located near the middle portion of the building. There are some improvements that are not shown on the rendering, but it does show where the second entrance would be located on the north elevation of the building providing access to the majority of the employees within the office complex. This side of the building as well as the north portion includes a pre-finished metal louver screen along the top section of the wall as well as a pre-finished metal canopy. The terracotta-colored fascia that runs along the building is really a canopy that projects out from the front of the building, and then behind that, higher up, is the louvered pre-finished panel screen. The existing roof line on these portions of the building will not be altered. These are panels that will project along the face of the building to give it a flat roof appearance even though there is a pitched roof behind April 5, 2016 27511 those screens. The most significant change will be modifications to the landscaping as well as the main entryway. Currently, there is a single drive entrance. It's a two-way drive located in the northwest corner of the site. That will be modified to a boulevard entryway or a median will be created. The driveway will be widened a little bit to the south. The landscape median will be added between the incoming and outgoing traffic. Also, a number of trees will be removed from the front of the property. Currently, there is a berm. There are a number of tall, mature evergreen trees as well as other deciduous trees. Those would be removed. The plan shows the 20 some odd trees that would be removed and then it would be re-landscaped. It would be a more formal type of landscaping. Fewer trees would be planted along the street frontage but there would be additional plantings provided. The berm would be removed although the plan doesn't show the details. I believe the intent there is to lower the grade and replant the frontage. These would be Little Leaf Lyndon trees. It's a good street tree for this application. There are also changes to the parking lot. Those are not as significant, but with the modification to the entryway, it will necessitate the removal of some of the interior landscaping within the site. It will be replanted. They are also proposing ATM service. Vehicles that would utilize the ATM would come around from the south side and turn around. There is a stacking lane along the north side of the median. The lane serving the ATM is separate from the drive aisle that provides access to the parking along the north side of the site. There is a block screen wall that runs along the north side of the property that will separate this commercial property from the adjacent residential properties. Required parking is based on the two main uses of the building, general office and banking. The general office use requires one space for every 200 square feet of useable floor area. The other main use is the credit union. That requires one space for each 150 square feet of useable floor area. Added together, a total of 206 parking spaces are needed to comply with the ordinance. The plan shows a total of 216 parking spaces. That includes 82 surface parking lot spaces as well as 124 covered spaces located in the lower level of the building. There is underground parking provided at this facility. That provides sufficient parking to meet the ordinance; however, all the parking shown on this particular plan is shown at 9 feet in width. We would request that some of those spaces be modified to be 10 feet. That is what the ordinance requires when they provide public parking. The employee parking is fine at 9 feet, but we estimate about 17 parking spaces would have to be modified to be 10 feet in width in order to comply with the ordinance. I'm not sure if they need the 206 parking spaces. I don't believe they would lose that April 5, 2016 27512 many spaces by converting 17 of those to 10 foot wide spaces. Lastly, there is more than likely going to be an overage in signage. What the ordinance allows for this single use on an office zoned property is either a ground mounted sign at 16 square feet or a wall identification sign at 16 square feet, not both. So the petitioner will have to either chose from one or the other or petition the Zoning Board of Appeals for a variance. As it stands now, they're showing a monument sign at the entryway. We don't have details on that but they are also showing a wall sign. We don't have information on the size of that sign, but to the extent that it would exceed 16 square feet it would also require a variance. So with that, I'd be happy to read out the correspondence. Mr. Wilshaw: Yes. Go ahead. Mr. Taormina: There are four items of correspondence. The first item is from the Engineering Division, dated March 14, 2016, which reads as follows: "In accordance with your request, the Engineering Division has reviewed the above referenced petition. The legal description provided with the petition appears to be correct and is acceptable to this office. The existing parcel is assigned an address of 17250 Newburgh Road, which should be used in conjunction with this petition. The existing building is currently serviced by sanitary sewer and water main. The submitted drawing does not indicate any existing or proposed services, nor does it propose any modifications to the existing services, so we are unable to comment on those issues at this time. Should the exiting leads need to be modified or replaced, Engineering Department permits will be required for any work within the Farmington Road right-of-way. The site is currently serviced by an existing storm sewer system that connects to a City-owned system at the southeast corner of the lot. Storm water detention will be required per City of Livonia design standards for any areas improved with the project, including any impervious areas removed and replaced or any new impervious areas." The letter is signed by David W. Lear, P.E., Assistant City Engineer. The second letter is from the Livonia Fire & Rescue Division, dated March 17, 2016, which reads as follows: "This office has reviewed the site plan submitted in connection with a request to operate credit union offices and branch on property located at the above referenced address. We have no objections to this proposal with the following stipulations: Subject building(s) are to be provided with an automatic sprinkler system, and on site hydrants shall be located between 50 feet and 100 feet from the Fire Department connection." The letter is signed by Keith Bo, Senior Fire Inspector. The third letter is from the Division of April 5, 2016 27513 Police, dated March 16, 2016, which reads as follows: "I have reviewed the plans in connection with the petition. I have no objections to the proposal." The letter is signed by Brian Leigh, Sergeant, Traffic Bureau. The fourth letter is from the Inspection Department, dated March 22, 2016, which reads as follows: "Pursuant to your request, the above-referenced petition has been reviewed. This Department has no objections to this petition." The letter is signed by Jerome Hanna, Assistant Director of Inspection. That is the extent of the correspondence. Mr. Wilshaw: Are there any questions of the Planning Director? Ms. Smiley In the letter from David Lear, it says in the second paragraph, "Should the existing leads need to be modified or replaced, Engineering Department permits will be required for any work within the Farmington Road right-of-way." Mr. Taormina: It is probably carryover from a previous letter and I think he means Newburgh Road right-of-way. Ms. Smiley: Okay. I have one more question. On the picture, do you see where the handicap parking is? Mr. Taormina: I do. Ms. Smiley: Is that a driveway through there? Can you drive between where the handicap parking is and . . . Mr. Taormina: Yes. There is a drive aisle right there. I'm looking for another plan that may depict that better. There is parking on the west side of the drive aisle and then the barrier free parking is provided on the east side of the drive aisle. More than likely they will have to move that closer to the entryway. The spaces that are closest to the entryway are required to be barrier free. They do have a ramp there. So maybe that's the reason they have the barrier free spaces located where they are. They may not have to alter that now that I think about it. Ms. Smiley: Okay. Thank you. Mr. Ventura: At the study session, there were a number of objections to elements of this plan, specifically the color of the building. the orange color on the outside, the amount of landscaping in front that would be removed, and the overall commercial appearance of the building. Have you had any conversation with the petitioner since our study session? April 5, 2016 27514 Mr. Taormina: Yes, we did have a conversation with the architect. I discussed with him possible design options. They are here this evening and hopefully they can respond to some of those concerns that were expressed at the study session. Mr. Ventura: Thank you. Mr. Wilshaw: Is that all, Mr. Ventura? Mr. Ventura: Yes. Mr. Wilshaw: Would the petitioner like to come forward? We will need your name and address for the record please. Ed Dunne, Senior Project Manager, Colliers International, 2 Corporate Drive, Suite 300, Southfield, Michigan 48076. Good evening. Mr. Wilson: Is there anything you'd like to add to the presentation? Mr. Dunne: We do have a couple of material samples as well as a little bit of revised color that was discussed shortly after the study session. I don't have them electronically but I'm happy to pass them around if you guys would like to take a look at them. Mr. Wilshaw: One thing you may want to do is hold them up so that the camera can see these items as well when you describe them. Mr. Dunne: With the orange banding around the perimeter of the building, what we had shown in the renderings on your screen was what is actually nonconforming signage that is inside of what Zeal calls the cube, which is a primary design element of the building. So we removed that and we think that it really tones down the volume of orange that you all were looking at in the renderings. I think it provides a little bit of a softness to the actual building. The materials are a wood grain metal panel that is the actual soffit of the ribbing system. This is an actual sample of the material that will be used for the fascia. The smaller samples are the vertical roof slates that you see at the face of the building. This will actually be the paint color of the building upon completion. The building is an E.I.F.S. building and we'll be repairing and repainting the building. Mr. Wilshaw: Thank you. Is there anything else that you'd like to add before we go to any questions? April 5, 2016 27515 Mr. Dunne: I guess we can certainly start with your questions. We have a representative from Zeal Credit Union who would like to take a minute to speak with you guys whenever you're ready too. Mr. Wilshaw: Are there any questions at this point for the architect? Mr. Ventura: Mr. Dunne, are you the architect? Mr. Dunne: I am the owner's representative. The architect is not in attendance this evening but we can certainly answer any questions you may have. Mr. Ventura: Is that the same color orange that you presented at the study session? Mr. Dunne: We didn't actually present any physical samples at the study session. Mr. Ventura: Okay. That you attempted to replicate. Mr. Dunne: Yes. Exactly. This material is the actual material that will be on the face of the building. Mr. Ventura: So no consideration was given to changing it? Mr. Dunne: What we did, sir, was we removed what is actually nonconforming signage at the cube of the building. If you see the starburst in the Zeal logo on the inside of the building, it is a large part of the orange and we actually, because it's nonconforming, we didn't feel that it should actually be shown in context. Mr. Ventura: I guess, Mr. Dunne, my observation is that this design of this building is so commercial and so out of character with the rest of the buildings in this neighborhood that I think that you're asking to put less than 10 percent of that building into a quasi- commercial use in terms of a branch. But the treatment of the building is so commercial that the fact that this is an office building is lost. And exacerbating the whole impact of this building is the fact that you want to take all the trees in front down and reduce the berm or eliminate the berm. If you look across the street at the financial institution on the corner, it doesn't carry any of these kinds of commercial look. Forgive me for this and I don't mean to be pejorative, but there isn't a fast food restaurant in this area and that's the kind of feel I'm getting from the treatment of this building. And understand, I'm here trying to help you. April 5, 2016 27516 Mr. Dunne: Yes, sir. Mr. Ventura: It may not sound that way but we'd like to see something a little more in character and spirit with the buildings that have been built over many years in this Laurel Park area. Mr. Dunne: I certainly appreciate what you're saying. I respectfully disagree. I think that the design of this building is in fantastic taste. I think it's going to be an incredible improvement to the area. It's a 43 year old building, sir. It's 43 year old landscaping. In our opinion, it really needs to be updated and the landscaping along with the building we believe is going to provide a landmark building for the City of Livonia. Mr. Ventura: It's not about taste. It's about conforming to the area and about being consistent with the rest of the buildings that are there. I mean there are other companies that use orange as an accent color. I'm sure you're familiar with FedEx. They have a store right on the corner of Newburgh and Six Mile. There is no orange on the outside of their building. It's not about how much I like orange. It's about what's happened in this area with other corporate citizens over time and the appearance of the buildings there. It's that simple. Mr. Dunne: Understood. Mr. Ventura: Thank you. Mr. Wilshaw: Is there anyone else wishing to speak at this time? Seeing none, if the representative from Zeal Credit Union would like to step forward and speak, we'd love to hear from you. Please state your name and address for the record. Angie Kogel, Senior Vice President of Member Services, Zeal Credit Union, 29550 Five Mile Road, Livonia, Michigan 48154. Good evening. I've been with the credit union for over 43 years. I'm also a resident of Livonia. I've lived in Livonia since 1984, and we have a number of our 180 employees who also are residents of Livonia. We had a branch in Livonia for over 40 years. About 20 years ago, we decided that we needed to relocate our headquarters, which was located in Dearborn, because we needed a bigger facility. It was about 1995 that we relocated to our existing building on Middlebelt. In that 20 years that we've been in Livonia, we've grown from $110 million in assets to well over $540 million in assets. We also outgrew that building on Middlebelt and determined that we needed to relocate to a new April 5, 2016 27517 bigger facility. Our goal was to stay in the City of Livonia since we've been here for 20 years. We have actually over 10,000 of our almost 60,000 members living in the City of Livonia and they hold $19 million of our $540 million in assets. As we were looking for that larger space, we found that building on Newburgh that had been vacant for about eight years. I saw that building for many years. I live right on the corner of Six Mile and Newburgh. That building, we were able to purchase it and it's our goal to have a very modern, sophisticated building. In addition, we've also made a commitment to build another branch in Livonia. We just recently purchased property on Middlebelt. So we will now have two branches in Livonia and we'd just like to thank the City of Livonia for the great partnership we've had for these past over 40 years. Thank you. Mr. Wilshaw: Thank you, Mrs. Kogel. As I understand too, when we looked at the plans there were some nice design elements in terms of outdoor dining for your employees, some rollup doors. I assume you're going to have cafeteria services and other facilities for employees. Ms. Kogel: Yes, those are a lot of things that we're actually looking at. Right now, we do have a couple rollup doors. I'm not sure that we committed to those rollup doors, but we are certainly going to have a very nice cafeteria facility for our employees with outdoor seating. I just don't know if it will have that garage door opening. We're going to have approximately 88 employees who will move on day one to that facility. Mr. Wilshaw: And you're projecting growth in terms of employees over the coming years? Ms. Kogel: Yes. We've projected growth for over the next five years to almost 200 employees. Mr. Wilshaw: Thank you. I appreciate that background. Ms. Kogel: You're welcome. Ms. Smiley Is this a national credit union or is this a Michigan credit union? Ms. Kogel: We're an open credit union. Anybody can join. But primarily, we're the Southeast Metro Detroit credit union. So we do have members from all over the country, but primarily just southeast Michigan. Ms. Smiley: And this is going to be your headquarters? April 5, 2016 27518 Ms. Kogel: This will be our headquarters. We relocated our headquarters from the Middlebelt facility which is about 24,000 square feet to this facility. Ms. Smiley: Is this a corporate design or is this unique to your building? Ms. Kogel: Well, it's nothing like the facility we have now that we've been in since 1995. So it's a new design. It's new branding. We have Greg Wohler here from Edge Creative to talk about our branding. This is a new look for us, but we actually have 12 branches and when we brought in that color orange, all our members walked in and they said, wow. This is an incredible new look for you guys. This is an incredible color and they loved it. Especially at our Livonia branch, if you've ever walked into that branch, it's a beautiful branch and our members just raved about the colors. Ms. Smiley: Okay. Thank you. Mr. Wilshaw: Did your branding expert wish to come forward and speak at all about what he's heard so far? Greg Wohler, 23452 Woodward Avenue, Ferndale, Michigan. Just a couple things real quick. The first one I wanted to mention is just potentially addressing something that Angie had said when she was up here that might be relevant as well. In addition to the outdoor seating areas that you mentioned that the staff will be able to take advantage of, there is also, towards the back of the building, I think it's almost 6,000 square foot community room. That's part of the plan as well. That is designed specifically for residents of the City of Livonia to utilize for whatever method they choose to utilize it, community meetings, local charity use, anything like that they would like to use and participate in. And that has a separate entrance towards the back of the building which you can see on the plan there. So that's another kind of piece that extends a little bit beyond just the corporate office and branching purpose of the building. A couple points in regards to the color and to the design that I just wanted to make. In the study session where you guys reviewed the printouts that I believe you have in front of you now, I did just want to point out that the color on the printout is very much off the actual color. It is much, much brighter in that printout than it is in reality. So I did just want to address that. You had mentioned comments about looking at the color and potentially making some changes to it. After we looked at the printouts and kind of evaluated what you had seen, one of the things we April 5, 2016 27519 wanted to point out was in the sample of the material, and again, we're happy to circulate it around. We held it up earlier for the camera, but if you want to take a look at it, you will notice that the orange color is far more muted in reality than what you see in that printout. So I do think that the printouts that you initially saw and the on-screen images were definitely not representative of that actual color that's going to be on the building. I would point to the sample and try to take a look at that because it is a far more muted version of the orange. Just a comment in regards to the orange as a whole. It really is the center point and focal point of the credit union's brand. The idea behind the brand and behind the name, which was changed as Angie had mentioned in the fall of last year, was to represent the concept of passion. And the passion that we talk about in the brand is the passion the credit union has for its members and the way that they treat their members. In fact, we created a definition around the word zeal that said it was passionate devotion to a cause, and the cause was the credit union's members. All of this came out of significant research that was done with the membership of the credit union to try and identify why the members of the credit union love this organization as much as they did. When you look at the satisfaction ratings that we had seen in the 97th percentile, it was literally off the charts. We work with credit unions all over the country but this one was significantly higher than what we see normally in the 80th percentile for satisfaction. So we did a lot of research to determine what that was all about. What we found out was that the members of the credit union said that the employees and the people of the credit union really worked with a passion for those members. So that brand was designed around this concept of passion. In putting it together, we wanted to find a color that represented this idea of passion. So the orange was not selected lightly. It was targeted specifically to address that issue and element of the brand and it's a major piece. So when Angie says the members come in and really relate to the color, I think a lot of that has to do with the fact that they relate to the passion that the credit union has for their members and they're seeing that represented in the color. One final point and then I'll stop. When you talk about the exterior of the building and kind of what it represents here and how it juxtaposes against the other branches, the credit union has 11 branches. One of the things that we're in the process of doing right now is looking at the exterior of all those branches in all the communities that they exist. This design, this look that you see here, which will launch in Livonia, first with this building and then second with the new branch that Angie had mentioned that they've just acquired the property for, those two exteriors will set the tone for April 5, 2016 27520 the design at all of the 11 branches. What we're trying to do is set a consistent and common theme that can be represented in all the facilities across the board. One of the things we've done in the process of doing this is examine bank and credit union branching design all across the country to look at various trends that are out there and to try to identify a best practices brand mark, for lack of a better word, which is the orange ribbon that you see, and to try to represent that across the board in all of the branches. Again, the credit union has done most things first in Livonia here over the last 40 years and they want to do this first here in Livonia as well to set the tone for the other branches across the board. Thank you for your time. Mr. Wilshaw: Thank you, Mr. Wohler. Are there any questions? Ms. Smiley: I would like you to pass the color sample around. Mr. Wilshaw: That's the reason we like to have these sample boards, so we can actually see the true color. Mr. Wohler: It's hard to represent those colors on printouts like that and to get them accurate. It's better to use the actual samples I think. Mr. Wilshaw: Definitely. Thank you very much. I appreciate your comments. Mr. Wohler: Thank you. Mr. Wilshaw: Is there anybody else in the audience wishing to speak on this item? If not, Mr. Dunne, could you please come forward. I did have one question for you. Mr. Dunne: Yes, sir. Mr. Wilshaw: The generator pad that is there has a chain link fence around it, and the plan indicates that it will have a fenced in generator. There is no generator there currently. I assume you're going to have a generator placed there. Mr. Dunne: We will. Mr. Wilshaw: Will it be the same chain link fencing that's around it now or are you looking to incorporate that better into the building design? Mr. Dunne: I think we will incorporate it into the building design. I know there's some landscaping that is proposed around it, but if there a specific enclosure that the City would like to see, I'm certain April 5, 2016 27521 that we're open to incorporating whatever you want into the design. Mr. Wilshaw: Given a choice, being that it's in a prominent position right at the front of the building, we would probably like to see a masonry enclosure that matches the building or even using the screening panels or something similar to what the other building design elements have. Mr. Dunne: Sure. The actual screening panels were a topic of discussion for the generator enclosure. So if that's something you guys would like to see, we'd be happy to incorporate something like that into our design. Mr. Wilshaw: We'll see what the approving resolution provides for, but generally we like to see something other than a chain link fence. Mr. Dunne: Absolutely. Mr. Wilshaw: Thank you. Are there any other questions? Ms. Smiley Through the Chair to Mark, what is the landscaping percentage? Mr. Taormina: The landscaping percentage is about 18 percent. We typically look to have a minimum of 15 percent of the site landscaped exclusive of the road rights-of-way. Staff has determined that what is shown on this plan constitutes about 18 percent of the site. So it does conform to our ordinance. Ms. Smiley: Okay. Thank you. Mr. Long: The slates on the top, do they go all the way around the building or is it just on the façade facing Newburgh? Mr. Dunne: It's primarily the west and north elevations of the building. Mr. Long: And there is la gap in between each one of the slates? How big of a gap is it? How easy is it to see through?Are they angled? Mr. Dunne: They are actually angled and it's going to be a little bit difficult. I don't think it's going to necessarily look . . . you'll be able to see some through it, but it's going to be pretty opaque. We need some space between the slates for wind loads and snow loads and that kind of thing in order to accomplish it for the structural engineer. Mr. Long: Thank you. April 5, 2016 27522 Mr. Wilshaw: Anyone else? Seeing none, are there any final comments you want to make, Mr. Dunne? Are you all set? Mr. Dunne: I think so. Mr. Wilshaw: We will close the public hearing and a motion is in order. On a motion by Long, seconded by Smiley, and adopted, it was #04-26-2016 RESOLVED, that pursuant to a Public Hearing having been held by the City Planning Commission on April 5, 2016, on Petition 2016-03-02-04 submitted by Colliers International, on behalf of Zeal Credit Union, requesting waiver use approval pursuant to Section 9.03 of the City of Livonia Zoning Ordinance #543, as amended, to operate credit union branch and offices at 17250 Newburgh Road, located on the east side of Newburgh Road between Six Mile Road and Bennett Avenue in the Southwest 1/4 of Section 8, which property is zoned OS, the Planning Commission does hereby recommend to the City Council that Petition 2016-03-02-04 be approved subject to the following conditions: 1. That the architectural site plan marked Sheet A050 dated March 4, 2016, as revised, prepared by Neumann Smith Architecture, is hereby approved and shall be adhered to; 2. That no less than 17 parking spaces located nearest the customer branch entrance shall be a minimum of ten feet (10') in width; 3. That the landscape plan marked Sheet No. L2 dated March 4, 2016, as revised, prepared by Nowak & Fraus Engineers, is hereby approved and shall be adhered to; 4. That all disturbed lawn areas shall be sodded in lieu of hydroseeding; 5. That underground sprinklers are to be provided for all landscaped and sodded areas, and all planted materials shall be installed to the satisfaction of the Inspection Department and thereafter permanently maintained in a healthy condition; 6. That the exterior elevation plans marked Sheet A400 dated March 4, 2016, as revised, prepared by Neumann Smith Architecture, are hereby approved and shall be adhered to; April 5, 2016 27523 except that the petitioner shall consider incorporating minor changes that have the effect of improving the appearance of the building such as adding support columns and or muting or changing the color of the fascia and canopy; 7. That all rooftop mechanical equipment shall be concealed from public view on all sides by screening that shall be of a compatible character, material and color to other exterior materials on the building; 8. That the three walls of the trash dumpster area shall be constructed out of building materials that shall complement that of the building. The enclosure gates shall be of solid panel steel construction or durable, long-lasting solid panel fiberglass. The trash dumpster area shall be maintained and when not in use closed at all times; 9. That the enclosure of the generator area shall be constructed out of building materials that shall complement that of the building; 10. That all light fixtures shall not exceed twenty feet (20') in height and shall be aimed and shielded so as to minimize stray light trespassing across property lines and glaring into adjacent roadways; 11. That only conforming signage is approved with this petition, and any additional signage shall be separately submitted for review and approval by the Zoning Board of Appeals; 12. That no LED lightband or exposed neon shall be permitted on the site including, but not limited to, the building or around the windows; 13. That the specific plans referenced in this approving resolution shall be submitted to the Inspection Department at the time the building permits are applied for, and 14. Pursuant to Section 19.10 of Ordinance #543, the Zoning Ordinance of the City of Livonia, this approval is valid for a period of ONE YEAR ONLY from the date of approval by City Council, and unless a building permit is obtained, this approval shall be null and void at the expiration of said period. Subject to the preceding conditions, this petition is approved for the following reasons: April 5, 2016 27524 1. That the proposed use complies with all of the general waiver use standards and requirements as set forth in Section 19.06 of the Zoning Ordinance#543; and 2. That the proposed use is compatible to and in harmony with the surrounding uses in the area. FURTHER RESOLVED, that notice of the above hearing was given in accordance with the provisions of Section 19.05 of Zoning Ordinance #543, as amended. Mr. Wilshaw: Is there any discussion? Mr. Long: I think we should add a condition for the generator to be encased by the same concrete building materials as the rest of the building, in character with that. Ms. Smiley That one handicap parking that is across the driveway,would that be alright to put it closer to the building? The one in the middle. It looks like a handicap parking space. Mr. Long: I though all the handicap areas were in the southeast corner. Mr. Taormina: That will all be reviewed by our Inspection Department to determine compliance under the barrier free ordinance. Ms. Smiley: I just didn't want a handicap person walking across the lot. Mr. Taormina: That was intended to serve that entrance because there is another ramp. This is the primary entrance for the employees and for others coming in that side of the building. There is a secondary entrance on this side of the building. I think it was intended to serve that. So they may have to provide additional spaces along that area to comply. Mr. Long: Bigger too, right? Ms. Smiley: I apologize. I thought they had to walk across the driveway. Mr. Long: So you don't want to add that? Ms. Smiley: No. Mark said that they will fix that so that they're not walking across the driveway to get into the building. Mr. Wilshaw: Okay. Please call the roll. April 5, 2016 27525 A roll call vote on the foregoing resolution resulted in the following: AYES: Long, Smiley, McCue, Wilshaw NAYS: Ventura ABSENT: Taylor ABSTAIN: None Mr. Wilshaw, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. It will go on to City Council with an approving resolution. Thank you very much and good luck. ITEM #2 PETITION 2016-03-LS-04 SALE OF CITY PROPERTY 15175 SANTA ANITA Ms. Smiley, Secretary, announced the next item on the agenda, Petition 2016- 03-LS-04 submitted by the City of Livonia Housing, pursuant to Section 3.05.050 of the Livonia Code of Ordinances, as amended, to determine whether or not to dispose of City-owned property at 15175 Santa Anita Avenue, located on the west side of Santa Anita Avenue between Jamison Avenue and Five Mile Road in the Northeast 1/4 of Section 24. Mr. Taormina: This petition is to determine whether or not to dispose of certain City-owned property currently under the management of the Livonia Housing Commission. This property is located on the west side of Santa Anita Avenue between Jamison Avenue and Five Mile Road. The zoning of the parcel is R-U-F, Rural Urban Farm, which requires a minimum of a half acre. This property is described as Lot 95 of the Dutch Mill Gardens Subdivision. It is 0.56 acres with 87 feet of frontage along Santa Anita Avenue with an average depth of roughly 281 feet. Lot 95 previously contained a house that has since been demolished. The property is bordered on all four sides by residential zoning and single family homes. It was earlier this year that the Livonia Housing Commission adopted a resolution approving the sale of this property. The Board of Commissioners deemed that the property is surplus and that there are no future plans to develop the site. The property was acquired in 2015 through the Wayne County tax foreclosure program using federal dollars. Pursuant to Chapter 3.05 of the Code of Ordinances, before the City Council can act on any proposed disposition of city-owned property, the item must first be reviewed by the Planning Commission for its recommendation on whether or not the City should dispose of the property and its advice as to whether there is any plausible alternative uses for the property. April 5, 2016 27526 Additionally, the property must be appraised and referred to the City Attorney for advice on any legal manners regarding the disposition of the property. This site has been surveyed. An appraisal has been completed. I believe that report is provided in your packet. With that, I'll answer any questions. Mr. Wilshaw: I think there is one item of correspondence. Mr. Taormina: There is one item of correspondence from the Engineering Division, dated March 14, 2016, which reads as follows: "In accordance with your request, the Engineering Division has reviewed the above referenced petition. The Engineering Department has no objections to the proposal at this time. The legal description provided with the petition appears to be correct and is acceptable to this office. The existing parcel is assigned an address of 15175 Santa Anita Avenue, which should be used in conjunction with this petition. The existing building is currently serviced by storm sewer, sanitary sewer and water main. Any new connections to these utilities, or revisions to the existing service leads within the right-of-way will require the owner to submit plans to the Engineering Department for permitting."The letter is signed by David Lear, P.E., Assistant City Engineer. That is the extent of the correspondence. With us this evening is Jim Inglis, Director of the Housing Commission. He can answer any questions you may have. Mr. Wilshaw: Are there any questions for Mr. Taormina? If not, we'll go to Mr. Inglis. James M. Inglis, Director, Livonia Housing Commission, Patrick V. McNamara Towers, 19300 Purlingbrook Road, Livonia, Michigan 48152. Good evening. The City of Livonia purchased this property in July of 2015. Each year the City Treasurer receives a list from Wayne County as to properties that are going through property tax foreclosure. We did acquire five properties in July. These are all vacant properties. They have not paid property taxes for the previous three years. We have used Federal Community Development Block Grant Funds. We've paid all the back taxes to all the taxing authorities. The Housing Commission has reviewed this parcel and we have determined we do not want to use it for development purposes. We would prefer to sell it to a private sector and get it back on the tax rolls. As we said, we had a substandard house on the property that was quite old. That property has been razed. Once the Planning Commission and the City Council moves forward and this property is disposed of, the proceeds from the sale of the property will be returned to this Federal Community Development Block Grant April 5, 2016 27527 program for future acquisitions down the road. The property has been appraised at $34,000 as vacant land. As Mr. Taormina said, the lot is 87 feet by 281 feet, so we believe there will be quite a bit of interest in purchasing this property as there is a home just three doors down, there's new construction going on right now. Mr. Wilshaw: Excellent. Thank you for that presentation. Are there any questions of Mr. Inglis? Mr. Ventura: Do you know how much money the City has invested in the property? Mr. Inglis: With the razing of the property, that was $10,000 and the back taxes on this property were $12,000. Mr. Ventura: So we're likely to make a profit on it? Mr. Inglis: Correct, but under the State law, any profit generated from the sale of tax foreclosed property must be returned to the County. So we will recover all of our administrative costs, demolition costs, acquisition cost and then whatever proceeds are left will go back to the County. Mr. Ventura: Great. Thank you. Mr. Wilshaw: Is there anybody in the audience that wishes to speak for or against the granting of this petition? Thank you, Mr. Inglis. would like to just say that this is a good program for the city. It's a great way to see difficult properties in our community, using federal money and other sources, rehabilitated and reused even if the city isn't gaining a profit from it. It still definitely benefits the community. Is there a motion on the floor? On a motion by Ventura, seconded by Long, and unanimously adopted, it was #04-27-2016 RESOLVED, that pursuant to a Public Hearing having been held by the City Planning Commission on April 5, 2016, on Petition 2016-03-LS-04 submitted by the City of Livonia Housing Commission, pursuant to Section 3.05.050 of the Livonia Code of Ordinances, as amended, to determine whether or not to dispose of City-owned property at 15175 Santa Anita Avenue, located on the west side of Santa Anita Avenue between Jamison Avenue and Five Mile Road in the Northeast 1/4 of Section 24, the Planning Commission has no objections to the sale of City-owned property located at 15175 Santa Anita Avenue, subject to adopted policies and ordinances involving April 5, 2016 27528 such transactions; further, this recommendation is based on a determination that there are no current or anticipated City uses for the property, and no compelling reason exists to delay the sale of the property as requested. Mr. Wilshaw, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. It will go on to City Council with an approving resolution. ITEM #3 PETITION 2016-03-LS-08 SALE OF CITY PROPERTY 8875 MIDDLEBELT Ms. Smiley, Secretary, announced the next item on the agenda, Petition 2016- 03-LS-08 submitted by the City of Livonia Housing Commission, pursuant to Section 3.05.050 of the Livonia Code of Ordinances, as amended, to determine whether or not to dispose of City- owned property at 8875 Middlebelt Road, located on the west side of Middlebelt Road between Joy Road and Dover Avenue in the Southeast 1/4 of Section 35. Mr. Taormina: This is very similar to the previous item. It is a request to determine whether or not to dispose of City-owned property. This site is on the west side of Middlebelt Road, just north of Joy Road. The zoning is C-1, Local Business. The parcel is described as Lots 47, 48 and 49 of the Bonaparte Gardens Subdivision. This lot measures 60 feet by 100 feet for a total area of 6,000 square feet. Lying immediately to the north of this property is another residence, which is actually a nonconforming use because that residential structure is located on similar zoned property, C-1. Immediately to the south is the Town & Country Bike Shop, also zoned C-1, and then further to the south and north are other commercial properties. The C-1 zoning exists along that stretch of Middlebelt Road on the west side. On the opposite side of the alley, there are other residential structures. Again, the Livonia Housing Commission has adopted a resolution approving the disposal of the subject property, and there are no future plans to develop the site. Survey and appraisals have been completed and should the Planning Commission and City Council deem that the property is surplus, the Housing Commission and Finance Department will proceed with the sale of the property in accordance with city law. With that, I can read out the single item of correspondence we have received. Mr. Wilshaw: Go ahead. April 5, 2016 27529 Mr. Taormina: There is one item of correspondence from the Engineering Division, dated March 14, 2016, which reads as follows: "In accordance with your request, the Engineering Division has reviewed the above referenced petition. The legal description provided with the petition appears to be correct and is acceptable to this office. The existing parcel is assigned an address of 8875 Middlebelt Road, which should be used in conjunction with this petition. The existing building is currently serviced by storm sewer, sanitary sewer and water main. Any connections to these utilities by the future owner will require Engineering Department permits, as well as permits from Wayne County for any work within the Middlebelt Road right-of- way. As specified in the City of Livonia ordinances, any new development of the parcel (with the exception of single family residential) will require storm water detention per City of Livonia design standards for any of the improved areas. Any connections to the storm sewer located within Middlebelt Road will require Wayne County approval and permits." The letter is signed by David Lear, P.E., Assistant City Engineer. Thank you. Mr. Wilshaw: Are there any questions for Mr. Taormina? If not, we'll go to Mr. Inglis. James M. Inglis, Director, Livonia Housing Commission, Patrick V. McNamara Towers, 19300 Purlingbrook Road, Livonia, Michigan 48152. Thank you. Again, this property was acquired in 2015 via the Wayne County Tax Foreclosure program. There was a substandard structure on this property as well. As a matter of fact, it had been a major problem for the Livonia Police Department with vagrants entering the building quite often. We have secured the building. We have demolished the structure on the lot. As Mr. Taormina said, this is a smaller lot, 60 by 100 feet. It does have an alley in the back of the property as well. It is adjacent to the bicycle shop. We demolished the property for $5,800 and the back taxes were $8,000. Again, we believe we will be able to recover our costs for disposing of this property. We had an appraisal done in two different ways. One to purchase the property in "as is" condition and one with us demolishing the building and then selling it. The appraisal with the building demolished by us was $34,200, which we thought very reasonably. So that would be the amount we would list it for sale. As Mr. Taormina said, it is zoned C-1. It would be eligible for R-1 but it would have to go through the proper process through the City of Livonia. If the purchaser wished to convert it to residential, as you noticed, right next door to a bicycle shop and also the heating and cooling company further April 5, 2016 27530 to the north, which I believe is vacant at this time. So we would like to sell this property and dispose of it and get it back on the tax rolls. Mr. Wilshaw: Excellent. Thank you, Mr. Inglis. Are there any questions from the Commissioners? Seeing none, I think we're all set. A motion would be in order then. . On a motion by Long, seconded by Smiley, and unanimously adopted, it was #04-28-2016 RESOLVED, that pursuant to a Public Hearing having been held by the City Planning Commission on April 5, 2016, on Petition 2016-03-LS-08 submitted by the City of Livonia Housing Commission, pursuant to Section 3.05.050 of the Livonia Code of Ordinances, as amended, to determine whether or not to dispose of City-owned property at 8875 Middlebelt Road, located on the west side of Middlebelt Road between Joy Road and Dover Avenue in the Southeast 1/4 of Section 35, the Planning Commission has no objections to the sale of City- owned properties located at 8875 Middlebelt Road, subject to adopted policies and ordinances involving such transactions; further, this recommendation is based on a determination that there are no current or anticipated City uses for the property, and no compelling reason exists to delay the sale of the property as requested. Mr. Wilshaw: I did not ask if there was any audience communication on this item. If there is anybody in the audience wishing to comment, please come forward. Faris Shahadi, 19750 Beck Road, Northville, Michigan. Thanks for demolishing that property. It definitely caused a lot of issues. The question on this property here is, since the sale is approved by the council here, when would that take effect? Who would be contacted for the purchasers and other interested parties? Mr. Wilshaw: I think Mr. Inglis can answer that question. Mr. Inglis: With Planning Commission approval, we will proceed to advertise this in the Livonia Observer for sale. The City Clerk will be taking bids on this property at the end of April, early May. If you would like a packet to purchase this property, we would be more than happy to give you one, and then once we receive proposals from developers or whoever wishes to purchase it, it would then go on to City Council with your resolution and a sales contract. April 5, 2016 27531 Mr. Wilshaw: Excellent. Thank you. I think that answers that question. With that, we do have an approving resolution on the floor. It's been supported. The Secretary can call the roll if there is no discussion. Mr. Wilshaw, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. It will go on to City Council with an approving resolution. ITEM #4 PETITION 2016-03-SN-01 SEVEN MILE CROSSING Ms. Smiley, Secretary, announced the next item on the agenda, Petition 2016- 03-SN-01 submitted by CU Solutions Group requesting approval for additional wall signage pursuant to Section 18.47 of the City of Livonia Zoning Ordinance #543, as amended, for the four- story office building (Seven Mile Crossing) at 38695 Seven Mile Road, located on the south side of Seven Mile Road between Haggerty Road and the 1-275/96 Expressway in the Northwest 1/4 of Section 7. Mr. Taormina: This is a request to install two identification wall signs on an existing office building that is located at the Seven Mile Crossing office complex. The complex consists of three four-story buildings located on the south side of Seven Mile Road just west of the 1-275 Expressway. CU Solutions Group, the petitioner, occupies roughly one-fourth of the office building that is situated at the easterly end, the site closest to the Expressway. Under the PO, High Rise Professional Office district regulations, buildings of this size are allowed one wall sign not to exceed 100 square feet. The building currently has a sign located on the east side directly facing 1-275. That sign was approved in 1999. It identifies the building's largest tenant, Siemens. They occupy the third and fourth floors of the building, or about 45,500 square feet. The sign that is presently located on the building is about 95 square feet in area. The two proposed wall signs would be installed on the north and south sides of the building. One would face Seven Mile Road and would have visibility to southbound traffic on 1-275, and the other would face south, towards the college, but it would also be visible to northbound traffic on the highway. Both signs would read "CU Solutions Group." Each sign is 72.5 square feet in area, so the three signs combined would total 240 square feet. As a little bit of background, there are two other buildings that make up the Seven Mile Crossing office complex. Each have signs facing Seven Mile to identify the major tenants located in April 5, 2016 27532 each of the buildings. The center building has a sign that identifies Exel Logistics and that sign that measures about 100 square feet. Exel leases about 35,000 square feet within that building. The westerly building has a sign that identifies Workforce Software. This is the most recently approved sign. They occupy about half of that building and that sign is about 200 square feet in size. It was approved by the Zoning Board of Appeals this past fall. Obviously the proposed signage, because it is in excess of what the ordinance allows, will require approval by the Zoning Board of Appeals. This photograph has been altered to show what the sign would look like. It gives you a sense of scale. This sign would be located on the north side of the building. There are some other details provided with the documentation. Then they've done a similar rendering showing what the sign would look like on the opposite or south side of the building. Again, it would be the same size sign, 72.5 square feet. With that, I can read out the single item of correspondence. Mr. Wilshaw: Yes, please. Mr. Taormina: There is one item of correspondence from the Inspection Department, dated March 22, 2016, which reads as follows: "Pursuant to your request, the above-referenced petition has been reviewed. A variance from the Zoning Board of Appeals would be required for the excess number of signs proposed. This Department has no further objections to this petition." The letter is signed by Jerome Hanna, Assistant Director of Inspection. That is the extent of the correspondence. Mr. Wilshaw: Are there any questions for Mr. Taormina? Ms. Smiley They want a sign on the front, the back and the side? Mr. Taormina: The petitioner wants a sign on the front and the back, and there is one already on the side. That's the Siemens sign. This illustration shows you where they want each sign — one on the north side facing Seven Mile Road, the other one on the south side, and then the existing sign is located on the east side of the building. Ms. Smiley: But is Siemens part of CU Solutions Group? Mr. Taormina: No. They are a separate company. Siemens occupies the third and fourth floors of that building, and they have a sign right now. CU Solutions Group is requesting the two new signs. Ms. Smiley: And this is for people driving down the expressway to find it? April 5, 2016 27533 Mr. Taormina: I think that's a good question for the petitioner. Ms. Smiley: Okay. Thank you. Ms. McCue: Mr. Taormina, clarify for me again, the other buildings in that park. How many signs do each of them have? Mr. Taormina: Each have a single sign. Ms. McCue: Just one? Mr. Taormina: The middle building is where Exel Logistics is located. Their sign is in the middle face of the building near the top. It's on the fourth floor band facing Seven Mile, and it's roughly 100 square feet which is the maximum that the ordinance allows. The other building, the building closest to Andiamo, that also has a sign similarly situated on the building in the middle of the main entrance on the fourth floor. That sign is about twice as large, 200 square feet and is the most recent of the three that exist in the park. Ms. McCue: But again, each of the others only have the one sign? Mr. Taormina: That's correct. Ms. McCue: Thank you. Mr. Ventura: Mr. Taormina, am I correct that neither of the new signs that are being requested tonight are illuminated? Mr. Taormina: These signs are illuminated. There are details on the plan showing how it will be illuminated using white LED lights. Mr. Ventura: Internally illuminated? Mr. Taormina: I'll let either the sign contractor or the petitioner describe that, but yes. It's white outline with white LED, and usually those are internally illuminated because they have a plexiglass face in front of it. Mr. Ventura: Thank you. Mr. Wilshaw: Anybody else? Would the petitioner like to step forward? We will need your name and address for the record please. Is there anything you'd like to add to what you've heard so far? April 5, 2016 27534 Kevin O'Connor, CU Solutions Group, 38695 W. Seven Mile, Suite 200, Livonia, Michigan 48152. First off, the Siemen sign does face 1-275. The three big buildings, two big building to the right of us, both have way-finding signs on there. Our building is blank on that side. For the purpose of way-finding as well as for our customers as well as vendors that come to the location, I've experienced it myself. Well, I'm not sure what building you're in. It's obviously very tasteful and it's designed not for branding or anything other than way-finding. That's our purpose and as well it's our headquarters. We just remodeled it. We have a seven year lease there. We love the location and this we feel is an important part of our footprint there. Mr. Wilshaw: And you're with CU Solutions? Mr. O'Connor: I am with CU Solutions. I'm with Michigan Credit Union League and affiliates, which is the parent company. I'm the chief financial officer and senior vice president of the organization. Mr. Wilshaw: Okay. Very good. So you understand what kind of business this is and the need to have people find your building? Mr. O'Connor: I do. We would certainly be grateful to have signs on both sides of the building from a way-finding standpoint to see it north and south on 1-275. I travel that road every day. It's certainly well marked and our building is not. Again, we've made a considerable investment, have over 100 employees that work here, and continue to grow. We'll be adding in that location. I appreciate your consideration. Mr. Wilshaw: Very good. Thank you, Mr. O'Connor. Are there any questions from the Commission? I think we're all set. Thank you. One more gentleman coming forward. Your name and address please. Greg Woelfel, 38038 Newburgh Road, Livonia, Michigan. I'm representing Vital Signs who would be the contractor for construction of the sign. If I may hand out one additional handout which you folks haven't yet seen, but I think it will answer some of the questions you've asked this evening. Mr. Wilshaw: You can hand them to Ms. Watson and she'll send them along. Mr. Woelfel: Okay. This is going to give you an aerial view of this site of all three buildings where the existing signs on the two building further to the west are. You'll see the Siemen sign on the end of the building. The building that we are proposing to install the CU April 5, 2016 27535 Solutions Group sign currently has no sign on the fascia, on the front of that building or on the back of that building at the present time. Maybe that will help you visualize that better. Additionally, a question was asked previously about illumination. Yes, we would be illuminating the sign using internal LED lighting, 12 volts, very little voltage lighting, which is the standard today in what are called channel letter signs. The sign is shown to be 72.5 square feet and that's to fit on the fascia in proportion to the fascia, although the code would allow for up to 100 square feet, were no other signs present on the building at the current time. I can answer any other questions. Mr. Wilshaw: Thank you, Mr. Woelfel. Are there any questions from the Commissioners? Ms. Smiley Sir, I understand the need for the sign on the front. I'm not convinced about the sign on the back because you're going to get off at the exit at Seven Mile Road. Obviously that where's your Garmin or I-phone is going to tell you where to go. And then you're going to go down Seven Mile Road to come in here. I can see where you would want them to be able to find you in the building. Who is that sign in the back for? Mr. Woelfel: I would say for northbound traffic on 1-275. Ms. Smiley: So that they know to get off there? Mr. Woelfel: Well, it's an identification. Yes. Ms. Smiley I'm okay with the one on the front. I'm not at all excited about the one on the back, but thank you. Mr. Wilshaw: Are there any other comments or questions from the Commission? Is not, I think we're all set. A motion would be in order. On a motion by Ventura, seconded by Smiley, and unanimously adopted, it was #04-29-2016 RESOLVED, that the City Planning Commission does hereby recommend to the City Council that Petition 2016-03-SN-01 submitted by CU Solutions Group requesting approval for additional wall signage pursuant to Section 18.47 of the City of Livonia Zoning Ordinance #543, as amended, for the four-story office building (Seven Mile Crossing) at 38695 Seven Mile Road, located on the south side of Seven Mile Road between Haggerty Road and the 1-275/96 Expressway in the Northwest 1/4 of Section 7, be approved subject to the following April 5, 2016 27536 1. That this approval is for only one (1) additional wall sign. The petitioner shall have the option of installing the additional wall sign on either the north or south elevation of the building; 2. That the wall sign shall be installed in accordance with the Sign Plan submitted by CU Solutions Group, as received by the Planning Commission on March 14, 2016; and 3. That this approval is subject to the petitioner being granted variances from the Zoning Board of Appeals for excessive signage and any conditions related thereto. Mr. Wilshaw, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. It will go on to City Council with an approving resolution. ITEM #5 APPROVAL OF MINUTES 1,084th Public Hearings and Regular Meeting Ms. Smiley, Secretary, announced the next item on the agenda, Approval of the Minutes of the 1,084th Public Hearings and Regular Meeting held on March 22, 2016. Mr. Wilshaw: I do have a question for Mr. Taormina. We only have three members present of the Board. Are there sufficient votes for the minutes? Mr. Taormina: We'll have to wait for Mr. Taylor to be present. I think this happened one other time and we made a decision to push it off to the next meeting when we did have a quorum of the members that were present at the meeting in question. Will we have four? Mr. Wilshaw: We'll have four. Ms. Smiley: You'll have four but we wouldn't be able to vote because we weren't present. We'll never have five. Mr. Wilshaw: As long as we have Mr. Taylor back. Mr. Taormina: We'll just push it to the next meeting for the approval of the minutes. Mr. Wilshaw: I won't be at the next meeting. April 5, 2016 27537 Mr. Taormina: Oh, that's right. Mr. Wilshaw: We'll just keep pushing. The controversy was over the approval of the minutes. We didn't want to improperly approve them. Ms. Smiley: Three out of the four are here that were present at that meeting. Isn't that a quorum? Because Lee is never going to come back to vote. Mr. Taormina: I don't know how Robert's Rules would treat this. I'm sure there are circumstances when boards and commissions lose a majority of their members and have to approve minutes. Now, as I sit here and think about it, I'm sure that it's appropriate to vote this evening. Mr. Long: It's it not correct, it would have to come back, right? Mr. Taormina: Yes, if there's any challenge to the minutes and they are more or less verbatim taken from the tapes. There's little risk in it coming back. Mr. Wilshaw: Let's go through the process of Item 5 then and we will make sure that meets Roberts Rules. On a motion by Long, seconded by Ventura, and adopted, it was #04-30-2016 RESOLVED, that the Minutes of 1,084th Public Hearings and Regular Meeting held by the Planning Commission on March 22, 2016, are hereby approved. A roll call vote on the foregoing resolution resulted in the following: AYES: Long, Ventura, Wilshaw NAYS: None ABSENT: Taylor ABSTAIN: Smiley, McCue Mr. Wilshaw, Acting Chairman, declared the motion is carried and the foregoing resolution adopted. Mr. Wilshaw: Is there anything else to come before us tonight? Ms. Smiley: We want to welcome our new member. Mr. Wilshaw: We do. I actually have two items of general interest. One is, I want to thank Mr. Long for filling in as Acting Secretary for the April 5, 2016 27538 last couple meetings. It was very appreciated, and we do have a new member of the Commission, which is Betsy McCue. We want to welcome you to the Planning Commission and we look forward to working with you. Ms. McCue: Thank you. On a motion duly made, seconded and unanimously adopted, the 1,085th Public Hearings and Regular Meeting held on April 5, 2016, was adjourned at 8:18 p.m. CITY PLANNING COM •SION / it AT Carol A. Smiley, S retary OF ATTEST: g4 W. ( ) I Wilshaw, Chairman Pro Tem