HomeMy WebLinkAboutSTUDY - 2017-02-13
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD FEBRUARY 13, 2017
Meeting was called to order at 8:18 p.m. by President McIntyre. Present: Jim
Jolly, Cathy White, Scott Bahr, Brian Meakin, Brandon Kritzman, Maureen Miller
Brosnan, and Kathleen McIntyre. Absent: None.
Elected and appointed officials present: Mark Taormina, Director or
Economic Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City
Attorney; Susan M. Nash, City Clerk; Judy Priebe, Director of Legislative Affairs; Denise
Maier, Director of Human Resources; Linda McCann, Director of Community
Resources; Ted Davis, Superintendent of Parks and Recreation; Curtis Caid, Chief of
Police; and Shadd Whitehead, Fire Chief; and Laura Cox, State Representative.
Fire Chief Shadd Whitehead updated Council and the audience regarding the City’s
response to fire of an attached garage on a ranch style home located in Quakertown
Subdivision yesterday. He said the garage and a couple of vehicles in the garage were
a total loss but taking everything into consideration, it could have been much worse. He
commended the staff that responded to the fire and their efforts to minimize the
destruction and losses as a result of the fire.
Councilmember Brosnan acknowledged the passing of Conrad Gniewek, who was a
former Livonia First Citizen. He was honored with a moment of silence.
Ted Davis, Superintendent, Parks & Recreation, mentioned that the Livonia Parks &
Recreation Department recently received two (2) state awards. Amy Walker, Assistant
Facilities Manager, joined Davis at the podium. They received a MPARKS Innovation
Award for the City’s “Deck the Rec” Program. They also received a MPARKS Design
Award for outstanding park for Clement’s Circle Splash Park. He recognized Michelle
Koppin, for her hard work on that project. He also recognized City Attorney, Don Knapp,
for his work on that project as well.
AUDIENCE COMMUNICATION: None
NEW BUSINESS:
1. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Frank Grisa,
O’Malley’s Bar & Grill, re: to allow their St. Patrick’s Day celebration on, Friday,
March 17, 2017 from 7:00 a.m. to midnight at 15231 Farmington Road.
Frank Grisa, Owner, O’Malley’s Bar & Grill, presented the request to Council. He
said he was requesting that the noise ordinance be waived for his establishment
for one day of business, March 17, 2017. He intends to erect a tent for a St.
Patrick's Day celebration, and provide music for their patrons. The festivities
would begin at 7:00 a.m., and conclude at midnight.
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Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REQUEST TO APPROVE SPECIALIZED SERVICES TRANSPORTATION
OPERATING ASSISTANCE PROGRAM THIRD PARTY CONTRACT FOR THE
PERIOD OF OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 BETWEEN
THE CITY OF LIVONIA AND SMART: Department of Community Resources, re:
with grant funds to be used for the Livonia Community Transit Program to
provide lift-equipped transportation to the senior and disable residents of the City.
Linda McCann, Director of Community Resources, presented the request to
Council. The Specialized Services renewal contract for $18,486.00 was provided
to Council for its approval. This is awarded to the City of Livonia to provide
transportation to senior and disabled residents. These funds provide lift-equipped
transportation services for the paratransit portion of Livonia Community Transit. It
is respectfully requested that Council authorize these funds to be used for the
Livonia Community Transit program and to execute the attached contract with
SMART for support of this program, provided that the agreement is approved as
to form by the Law Department.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST TO EXTEND AUTHORIZATION TO PURCHASE PULSAR
BRIQUETTES FROM SOLE SUPPLIER: Department of Parks & Recreation, re:
for the period through December 31, 2017, from B & B Pools and Spas at 2009
pricing. (CR 34-05, CR 43-06, CR-414-07, CR 455-08, CR-400-09, CR 316-10,
CR 371-11, CR 07-13, CR 409-13 CR 363-14 & 304-15).
Ted Davis, Superintendent, Parks & Recreation, presented the request to
Council. They are asking the Council to extend their purchase agreement for
Pulsar Briquettes from B & B Pools and Spas, Rich Delorge, 31071 Industrial
Road, Livonia, Ml, 48150, which is the sole supplier for this specific brand (Pulsar
Briquettes) in the State of Michigan and northern Ohio. They have Pulsar
chlorine feeders that require a specific chemical only available in Pulsar
Briquettes. Any use of non-specified chemicals in their units could result in an
explosion and/or poisonous gases. B & B Pools will hold the price at $105 per 50
lb. bucket through Dec. 31, 2017. They have paid this price since 2009. Funds
are budgeted for this purpose. They anticipate purchasing 300 buckets at $105
per bucket for a total cost of $31,500 for 2017.
White offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
4. REQUEST TO APPROVE INTERLOCAL CONTRACT FOR COOPERATIVE
PURCHASING WITH THE HOUSTON-GALVESTON AREA COUNCIL: Livonia
Fire & Rescue, re: to improve the city’s purchasing power in regards to custom,
medium-duty ambulances, from budgeted funds.
Shadd Whitehead, Fire Chief, presented the request to Council. The department
has approved funds for the purchase of one (1) Medium-Duty Ambulance
(referenced as a Squad) in the current 2016-2017 budget. In order to improve
their purchasing power in regards to custom Medium-Duty Ambulances, the
department is seeking to join a purchasing consortium, the Houston-Galveston
Area Council (H-GAC), in Texas. There are currently units of local government or
non-profit entities in all 50 states, including over 100 participants in the state of
Michigan, that are part of the H-GAC purchasing consortium. It is respectfully
requested that the City Council approve the execution of an Interlocal contract for
cooperative purchasing with the Houston-Galveston Area Council, 3555
Timmons Lane, Suite 120, Houston, Texas 77027. He noted that Atlanta was the
biggest consortium and that the Houston area is the second biggest.
Brosnan asked Chief Whitehead if Atlanta is the biggest, if they looked at joining
that consortium. He responded saying they could certainly look into that. He said
they looked at Houston because of the many other municipalities from the area
that were part of the Houston-Galveston Area Consortium and have had good
results with them.
Brosnan offered the approving resolution for the Consent Agenda.
Meakin asked Chief Whitehead how this fits into their vehicle replacement
program. He responded by saying it keeps them on track. He said the purchase
of their last replacement vehicle will be in next year’s budget. He said that vehicle
is a 2001 and almost 16 years old. Meakin said when he attends MAPERS
conferences and talks to people from other municipalities their new vehicles are
2001 models and they are very envious of what the City of Livonia is able to
accomplish. Chief Whitehead said he appreciates the support of the Council.
DIRECTION: APPROVING CONSENT
5. REQUEST FOR AUTHORIZATION TO PURCHASE ONE ADMINISTRATIVE
VEHICLE UTILIZING STATE OF MICHIGAN BID PRICING: Livonia Fire &
Rescue, re: to be assigned to the new Deputy Fire Chief, from budgeted funds.
Shadd Whitehead, Fire Chief, presented the request to Council. It is respectfully
requested that City Council accept and approve the bid for one (1) administrative
vehicle from Todd Wenzel Buick-GMC (formerly Red Holman Buick GMC),
35100 Ford Rd, Westland Ml 48185, for one (1) 2017 GMC Terrain AWD for a
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total of $26,085.10. Holman Automotive Group has the state bid (MI-Deal) pricing
for this fleet vehicle. This vehicle will be assigned to the new Deputy Fire Chief
position within the department. This new vehicle provides improved safety during
inclement weather conditions and is better suited in carrying the needed gear
and equipment for this position. Appropriate funds have been budgeted and are
available.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. AWARD OF BID: Livonia Fire & Rescue, re: for architectural services for the
additional/remodel of the Livonia Fire Headquarters, from budgeted funds.
Shadd Whitehead, Fire Chief, presented the request to Council. The Fire
Department is severely in need of a redesign and addition to the department's
fire administrative offices and training room. The original Fire Headquarters was
constructed in 1967 and no longer functionally supports needs of the department.
The dimensions of the current administrative and fire prevention offices, as well
as the lack of an adequate training room and conference room, shows a pressing
need for additional space and updated technology, which will dramatically
improve overall fire department operations. Although this need has existed for
some time, it was not until this fiscal year that the department has been
appropriated capital improvement funds for the project.
Request
The Fire Department coordinated with the Engineering and Finance Department
to prepare and advertise for a Request for Proposals (RFP) to provide
Professional Architectural & Engineering Services for the Fire Headquarters
Addition/Remodel project, located 14910 Farmington Road. This RFP was
placed on MITN. Six (6) proposals were received, a pricing summary of the six
(6) proposals has been provided to Council for its review. The six (6) vendors
included:
1. DICLEMENTE SIEGEL DESIGN
2. PARTNERS IN ARCHITECTURE
3. SIDOCK GROUP, INC.
4. NSA
5. CHMP, INC.
6. REDSTONE ARCHITECTS, INC.
The scope of services includes architectural/building design, engineering
services, construction documents, procurement assistance, construction and
renovation administration, construction observation and post construction
services.
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After review of all six (6) RFP submissions, and although bidders are proven
firms with strong reputations, interviews were held for four vendors. After review,
the department recommends the RFP be awarded to Sidock Group, Inc., who
met all the requirements of the proposal and at the lowest all-inclusive cost. The
Sidock Group, Inc., has strong performance references and has most recently
completed the DPW campus master plan, as well as previously the lead architect
for Fire Station #3.
The department would like to request that the City Council accept and award the
RFP for architectural services to Sidock Group, Inc., 43155 Main St., Suite 2306,
Novi, Ml 48375 in the amount of $69,500, plus a contingency of $3,500, for a
total cost not to exceed $73,000. The department has budgeted funds available.
Chief Whitehead said the project is being overseen by Captain Kelly who is
present this evening to answer any questions Council may have.
Vice-President Kritzman offered the approving resolution for the Consent
Agenda.
Brosnan asked Captain Kelly to expand a bit on the scope of the project. Captain
Kelly said they are looking to expand their facility and design a brand new
technological advanced Training Room. Also to remediate some asbestos tile.
Brosnan said she looks forward to the designs and shares in their excitement for
this project.
DIRECTION: APPROVING CONSENT
7. REQUEST TO PURCHASE A REPLACEMENT CARDIAC MONITOR/
DEFIBRILLATOR: Livonia Fire & Rescue, re: from Zoll Medical Corporation, the
sole supplier, from budgeted funds.
Shadd Whitehead, Fire Chief, presented the request to Council. It is respectfully
requested that the City Council consider the department's request to expend
$33,000 for the purchase of one (1) Zoll X-Series Bi-Phasic Cardiac
Monitor/Defibrillator and associated accessories from Zoll Medical Corporation,
269 Mill Road, Chelmsford, MA, 01824-4105. This 12-lead Cardiac Monitor/Bi-
Phasic Defibrillator is used exclusively by our Paramedics and is the frontline
diagnostic/treatment tool for cardiac related emergencies. This monitor will
replace an existing, eight-year-old, 12-lead Cardiac Monitor and is part of an
ongoing replacement program for our aging monitor fleet. Our department
currently has a fleet of twelve (12) Zoll M-Series and E-Series Cardiac
Monitor/Defibrillators that respond on our frontline apparatus to support
Advanced Life Support operations. Many of the monitors in the department's fleet
are reaching the end of their service life expectancy and have been upgraded
several times to accommodate newer technology as it became available and
possible. In order to remain current with the new cardiac monitor/defibrillator
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technology and the treatment modalities that come about because of these
changes, the department will be working over the upcoming budget cycles to
replace these aging monitors. The Zoll Corporation is the sole vendor for the X-
Series 12-lead Cardiac Monitor/Biphasic Defibrillator. These monitors have
proven to provide superior performance over the last 18 years of service, with the
company providing excellent customer service for all warranty and repair work
during that time. Appropriate funds have been budgeted and are available.
Brosnan asked Chief Whitehead if he had a replacement schedule for the fleet of
defibrillators. He replied yes and explained in an effort to have the most up to
date equipment they adhere to the schedule as opposed to replacing them all at
one and then having them all out of date at some point.
Meakin asked if they had any plans to introduce Council to the new
administrators of the Fire Department. Chief Whitehead said yes there will be an
opportunity coming up in the near future.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
8. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 15” DRUM-STYLE
CHIPPER AND ONE (1) 12” DRUM-STYLE CHIPPER USING THE NATIONAL
JOINT POWERS ALLIANCE (NJPA): Public Service Division, re: to replace two
(2) old chippers which have far exceeded their life expectancy, from budgeted
funds.
Doug Moore, Public Service Division, presented this request to the Council.
Asking Council to consider purchasing two (2) chippers, a 15” chipper and a 12”
chipper. These chippers will begin to standardize the fleet lessening the need to
store old chippers and deal with multiple suppliers on parts. They will be
purchased by the National Joint Powers Alliance (NJPA). Its offering a 12.5%
discount on these units versus a retail. Morbark is also extending a good
neighbor discount at 12.5%. All total it will be a 25% discount versus retail.
NJPA is another buying consortium similar to the pricing that is extended to
municipalities under contracts negotiated with the state for state bid pricing. The
smaller chipper can be used by other sections or departments like the golf
courses and park maintenances as an alternate to the even smaller chipper the
department has. Both of these chippers have diesel engines. The larger unit
has a tier 4 intermediate. The engine is slightly less expensive than the more
regulated tier 4 final. The smaller unit has the tier 4 final engine but it’s a smaller
engine unit, therefore, it cost less. Both units are replacing older chippers. One
was purchased in 2007. The other in 2008. They have begun to have
maintenance issues and are beginning to meet or exceed their value. The units
will be disposed of through the auctioning process.
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White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) ODB TRAILER
MOUNTED VACUUM DEBRIS COLLECTOR MODEL SCL800TM25 USING
THE NATIONAL JOINT POWERS ASSOCIATION (NJPA) CONTRACT
PROCESS: Public Service Division, re: to be used as a back-up to the current
trailer mounted leaf vacuum fleet, from budgeted funds.
Doug Moore presented the request to Council. The 2016-2017 Approved Capital
Outlay budget includes the purchase of one (1) Old Dominion Brush Trailer
Mounted Debris Collector. This unit is the large tow behind unit used on major
roads for the city’s bulk leaf program. It is used on the major roads because the
unit can contain larger amounts of leaves, keeping the crews on site longer. This
unit will be a front line unit. It’s going to replace a unit that was purchased in
2008 which will become the back-up. We currently have three (3) like units in the
fleet. All three (3) are used every day. If a unit goes down the department is
scrambling to find a back-up. This new unit would allow for a back-up unit.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
10. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) ODB TRAILER
MOUNTED VACUUM DEBRIS COLLECTORS MODEL LCT 600 USING THE
NATIONAL JOINT POWERS ASSOCIATION (NJPA) CONTRACT PROCESS:
Public Service Division, re: to replace two (2) comparable units that will be used
as back-ups to the current trailer mounted leaf vacuum fleet, from budgeted
funds.
Doug Moore presented the request to Council. These are the smaller units used
for the subdivision streets. We currently have one back-up. Unfortunately, one
was damaged this year. Leafs that were in the compartment caught on fire. That
was is going to be repaired. As of now, there are no back-ups. The two (2) new
ones would allow the department to push two (2) down as back-ups that would
keep crews on the street should a front line unit becomes inoperable.
Brosnan offered the approving resolution for the Consent Agenda. She spoke to
the value of the service to residents, as well as the city.
Meakin congratulated Mr. Moore and the Department on utilizing the National
Joint Powers Association.
DIRECTION: APPROVING CONSENT
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11. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) TORO
GROUNDSMASTER 3505-D, MODEL NO. 30849 THROUGH THE STATE OF
MICHIGAN BID PROCESS: Public Service Division, re: to replace an older Toro
Groundsmaster 3505-D, from budgeted funds.
Doug Moore presented the request to Council. This mower will be used mow ball
diamonds and soccer fields at Bicentennial Park. It’s being purchased through
the states bid process. On this unit the city is realizing a 20% discount versus
retail. The servicing dealer will be Spartan Distributors. The mower is replacing
a unit that had major issues with its hydraulic system. It necessitated repairs
greater than its value. The older unit was purchased in 2009. There is one (1)
like it on hand. The other unit will be auctioned off by the department.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) TORO
GROUNDSMASTER 4110-D, MODEL NO. 30644 THROUGH THE STATE OF
MICHIGAN BID PROCESS: Public Service Division, re: to replace an older Toro
Groundsmaster 4100-D, from budgeted funds.
Doug Moore presented the request to Council. This is one of the larger mowers.
It’s a 11’ foot deck mower that’s used in the parks along with smaller mowers to
mow around trees. It’s has a cab on it. In the winter time there is a request to
purchase the Erskine two stage snow thrower. The duct will come off and the
snow thrower will go on and it will be used to clearing snow off the sidewalk. The
unit its replacing was purchased in 2007. Two (2) of the like units were replaced
last year. This is the third one. The third new one will come on line this year.
The older unit will be auctioned off.
Brosnan asked if all the equipment will be received in time for the spring.
Moore explained the one (1) chipper has been built and is waiting for the
resolution to completed. The smaller chipper is going to be in the next run with
Morbark. The leaf equipment will be received by fall. The two (2) mowers have
to be ordered through Spartan. They should be received by April.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. AWARD OF BID: Public Service Division, re: for roof replacement at the Livonia
Police Department, from budgeted funds.
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Doug Moore presented the request to Council. The Public Service Division (PSD)
has taken bids for the replacement of the roof at the Livonia Police Department,
in accordance with the requirements of the Finance Ordinance. An advertisement
for bids was placed in the Livonia Observer, and a request for bid for this work
was placed on the Michigan Inter-Governmental Trade Network (MITN). Five (5)
bids were received and opened on Tuesday, December 13, 2016. JD Candler
was the lowest bid meeting the specifications.
Bids Received:
JD Candler ........................ $374,600
Tri-Star .............................. $397,000
LaDuke ...............................$447,000
Newton Crane ................... $499,600
North American ................. $516,450
A tabulation of all the bids received and a recommendation of award from Testing
Engineers & Consultants, Inc., whom they have secured as a consultant on this
project, has been provided to Council for its review.
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Award a contract in the amount of $374,600.00 to the low bidder JD Candler.,
31111 Industrial, Livonia, Ml 48150, which meets the specifications, for
completing all work in connection with the replacement of the roof at the
Livonia Police Department.
2. Authorize an expenditure of $374,600.00 from funds already budgeted in the
Capital Projects Fund.
3. Authorize the Director of Public Works to approve minor changes in the work
as, or if, it becomes necessary.
Vice-President Kritzman asked Moore to refresh his memory as to when they
selected Tech. Moore said he believes they went out for bid back in July or
August 2016 and the bid tabulation was done in September. Vice-President
Kritzman asked if they were simply replacing what was there. Moore replied the
whole roof is being replaced. Vice-President Kritzman asked, it was all the way
down to the decking. Moore replied yes.
Justin Ramos, Testing Engineers and Consultants, gave a detailed description of
the proposed project. Vice-President Kritzman asked if it was being brought up to
date to the current code. Ramos replied yes.
Meakin asked Ramos if they checked the references of the bidder. He indicated
that they were checked and highly recommended.
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Vice-President Kritzman offered the approving resolution for the Consent
Agenda.
DIRECTION: APPROVING CONSENT
14. REQUEST TO APPROVE FIVE YEAR EXTENSION OF THE LEASE OF FIVE
ACRES OF CITY OWNED PROPERTY LOCATED AT 32000 GLENDALE
AVENUE: Public Service Division, re: by Mid-Michigan Recycling, LC, for wood
processing and disposal service. (CR-11-13).
Doug Moore presented the request to Council. The Public Service Division has
received a proposal from Mid-Michigan Recycling, L.C. for a five (5) year
continuation of the lease of five acres of City property for wood processing and
disposal service. Included in this proposal is the requirement to continue to
provide these services at no cost to both Livonia residents, the Public Service
Division, and the contractors that are providing tree trim and removal activities for
the City of Livonia. Mid-Michigan Recycling has been leasing this property since
2008 with the current lease due to expire in February, 2017. The company
originally approached the City as a result of the Emerald Ash Borer problem and
the agreement that they had with the State of Michigan, Department of
Agriculture to grind (chip) the Ash wood from the diseased and dead trees. The
ability for the City to dispose of the materials that is collected as part of the in-
house tree trim and tree removal and the City's brush pick-up programs, allow us
to save significant money on the cost of bulk brush grinding and wood chip
disposal services. The last time the City paid for these services, it cost
approximately $50,000 per year. This proposal calls for a $3,692.40 per month
lease fee ($44,308.80 per year), which includes a 2% increase from the previous
contract.
A map indicating the proposed lease property location has been provided to
Council for its review.
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Grant a property lease to Mid-Michigan Recycling, G-55310 Dort Highway,
Flint, Ml 48505, for a total of $221,544.00 over a five (5) year period.
2. Authorize the Director of Public Works to approve any minor changes in the
lease as, or if, it becomes necessary.
Brosnan offered the approving resolution for the Consent Agenda.
Meakin asked if there have been issues with the lease. Moore replied not that he
recalls. He said it’s been a win win for the City.
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Bahr asked Moore if he understands this correctly. The City used to pay
approximately $50,000 a year for this service and now it receives $3,692.40 per
month as a lease fee which equates to $44,308.80 per year. Moore said that is
correct.
DIRECTION: APPROVING CONSENT
15. REQUEST TO EXTEND CONTRACT WITH R.S. CONTRACTING, INC.:
Engineering Division, re: for the 2017 Lane Line Marking Program (Contract 17-
H) at the unit prices from the 2016 contract unit prices. (CR 221-15)
Todd Zilincik, City Engineer, informed Council that the city has an opportunity to
take advantage of the contract prices from 2016 with R.S. Contracting. There
are two vendors which are P.K. Contracting and R.S. Contracting. R.S.
Contracting is more related to the cities and Wayne County, as far as, for laying
line markings. P.K. Contracting does a lot of work for contractors who are
changes for traffic for different projects. The city has been working with R.S.
Contracting for the past several years and have a good experience with them.
There is a budget of $105,000.00 for this year. Normally, we maintain 371 miles
of road in the City of Livonia, in which 60 are major and 311 are local. This year,
typically about $60,000.00 will go towards fixing lane line markings so there
visible for people at night. The remaining portion will go towards symbols and
legends. The left turn are the only signs where the markings have to be overlaid
on concrete or asphalt. He is requesting approval in the amount of $105,000.00
to R.S. Contracting per their letter they would extend the contract prices based
on 2016.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
16. REQUEST TO WAIVE THE FORMAL BIDDING PROCESS AND EXTEND THE
CONTRACT WITH NAGLE PAVING COMPANY.: Engineering Division, re: for
the 2017 Asphalt Road Repair Program (Contract 17-A) at the contract 16-A unit
prices.
Vice-President Kritzman stepped down for this item at 9:12 p.m. He works for
the consultant involved on the engineering side.
Meakin offered the approving resolution for the Regular Agenda.
Brosnan asked Mr. Zilincik to go through the scope of what will be accomplished
with the asphalt paving program.
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Todd Zilincik, City Engineer, stated there are two parts to this item. One, to
extend the contract to Nagle Paving based on the 16-A unit prices. Also, looking
to do the road segments that were identified last fall at the Citizen’s Advisory
Committee Meeting. Back in 2016 a few streets had to be cut off at Section 25
which were Arcola north of Plymouth Road and Cavell. These streets need
desperately needed to be repaired. He said he appreciates the residents’
patience to allow them to go forward and do the right fix which is a reconstruct on
those streets. He said that was the critical thing that was delayed last year but
also allows them to move forward this year without cutting any streets off. They
do have to get an additional $97,000.00, they are looking for the total contract
amount of $1,797,747.00. He said in addition to that they can now base the
Construction Engineering Services (CES) from OHM Advisors. He noted that
Mark Lock from OHM Advisors is present this evening. He said Council may
remember they had QBS contract extended for 5 years starting December 1,
2016. The amount that will be required for them is set forth in that contract. They
are looking for their expertise with the Construction Engineering (CE) portion of
the contract in the amount of $224,718.35. So there are 2 items in this proposal,
they are looking for Council’s approval to proceed. He said he would be happy to
answer any questions Council may have. He noted that Mark Lock with OHM
Advisors is also here to answer any questions from Council.
Brosnan said what is most impressive about this contract is that they were able
to pick up those 2 streets they weren’t able to get to last year and yet she said
that Zilincik indicated that they are going to be able to accomplish everything that
was outlined for this year. She said he mentioned a need for another $97,000.00,
she asked him if he was able to secure that from another account. Zilincik replied
yes. He noted that he spoke with the Finance Director to make sure again. He
didn’t want to go out for bids again and lose the streets again. They thought this
project was similar to last year’s as far as the size of tonnage for the asphalt. The
majority of this project is $700,000.00 worth of asphalt, $200,000 worth of
concrete, and then obviously pavement removal. The majority of is in the
pavement itself then there’s just ancillary items to it. This allows them to go back
and get the streets on Laurel and do all that they had discussed at the Citizen’s
Advisory Committee Meeting last fall while taking advantage of the contract
prices that Nagle Paving provided. Zilincik pointed out that the next lower bidder
in last year’s bids was $92,000.00 more than Nagle Paving’s bid.
DIRECTION: APPROVING REGULAR
Vice-President Kritzman returned to the podium at 9:17 p.m.
17. REQUEST TO WAIVE THE FORMAL BIDDING PROCESS AND EXTEND THE
CONTRACT WITH HARD ROCK CONCRETE, INC.: Engineering Division, re: for
the 2017 Concrete Road Repair Program (Contract 17-C) at the contract 16-C
unit prices except for the mobilization costs. (CR 90-14, CR 369-14 & CR-366-
16)
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Todd Zilincik, City Engineer, presented the request to Council. He said concrete
is different. Based upon the recommendation for scheduled maintenance in the
Pavement Management Study, the Department of Public Works established a
Concrete Road Program for 2017. Our consultant, Anderson, Eckstein and
Westrick, Inc. (AEW) has finalized plans for the 2017 Road Repair Program.
Previously in 2016, AEW provided plans and specifications for the 2016 Road
Repair Program, the bid opening March 8, 2016, with four (4) bids being
submitted. Hard Rock Concrete, Inc. was the lowest qualified bidder and was
awarded the contract.
Hard Rock Concrete, Inc. has been our contractor for the 2011, 2013, 2014,
2015 and 2016 Concrete Pavement Programs. They are willing to honor their unit
prices from the 2016 Concrete Road Repair Program, Contract 17-C, with the
exception of mobilization. There were four (4) new line items added to allow for
the construction of the specified street segments that totaled an amount of
$17,705 based on the unit prices provide by Hard Rock Concrete that were
acceptable. This will allow the City of Livonia to construct a majority of the street
segments planned for 2017. However, there were some proposed street
segments that will need to be delayed due to the cost for repairs. This was a
result of anticipating streets that were to be repaired as a selective slab, but after
careful review was bumped up to a reconstruction street which significantly
increases the costs for repairs. The streets that will be delayed are Barkley
(Middlebelt to Garden), Garden (Lyndon to Barkley) in Section 24; Whitby (Grove
to 6 Mile), Alpine (Bristol to 450' North of Bristol), Burton (North of Bristol to End)
in Section 16.
They are recommending extending the Contract 16-C unit prices and awarding
the 2017 Concrete Road Repair Program, Contract 17-C to Hard Rock Concrete,
Inc. with the budgeted amount of $2,750,000.
In order to proceed with this project, they recommend that the Council take the
following actions:
Waive the formal bidding process under Section 3.04.140.0.3 of the
Livonia Code of Ordinances, as amended, since no advantage to the City
would result from competitive bidding.
Extend the Contract 16-C unit prices for the 2017 Concrete Road Repair
Program, Contract 17-C and award a contract in the amount of $2,750,000
to the Hard Rock Concrete, Inc., 38146 Abruzzi Drive, Westland, Michigan
48185. The award should be on the basis of the bid unit prices from 2016,
Contract 16-C with the exception of revised unit prices for bid item number
1, mobilization and the four (4) new line items and the agreed upon 90
inspector days based on AEW's recommendation, said amount to be
adjusted based upon the quantities of work actually completed.
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Authorize an expenditure in the amount of $2,750,000.00 for the 2017
Concrete Road Repair Program, Contract 17-C.
Zilincik said he would be happy to answer any questions Council may have. He
also noted that Chuck Lisinski with AEW was present this evening to answer any
questions Council may have for them. He did want to point out that they had
some delays last year from the Water Main Project. They weren’t able to
complete North Clements Circle west of Harrison due to the Water Main, that is
scheduled to be completed this year with the funds left over Contract 16-C. So
there are some residual funds that will be utilized for some carryover work from
that program. He added that the information is on the City’s website. He said they
will schedule some meetings regarding those streets so the residents will be able
to voice any concerns related to that work, pending Council approval to proceed
with the project.
Brosnan expressed some concern with the carryover work and accessibility to
the Swim Club back there. She said that is a very busy area in the summertime.
Zilincik said it should be minimal effect to the Swim Club. He said the access to
the Swim Club will be on Riverside or Fairlane.
Brosnan offered the approving resolution for the Consent Agenda.
Bahr asked Zilincik if the streets that are being delayed this year will be added to
the top of next year’s list. Zilincik said they’ll take a look at it most likely it will only
be delayed a year or two. He said there is always a possibility that something
might arise and take precedence.
DIRECTION: APPROVING CONSENT
18. WAIVER PETITION: Planning Commission, re: Petition 2016-12-02-25
submitted by Ed Khalil, to operate a used auto dealership with outdoor display of
vehicles (State Auto Sales), located on the south side of Plymouth Road between
Inkster Road and Harrison Road (28121 Plymouth Road), in the Northeast 1/4 of
Section 36.
Mark Taormina presented the request to Council. This waiver use petition
involves property located on Plymouth Road. It’s for a used car dealership. It’s
the site of the former Penalty Box Bar which is located between Inkster and
Harrison Roads. Its approximately 8/10 of an acre in size. It includes 150 ft. of
frontage on Plymouth Road and a depth of 240 ft. The owner developed the site
immediately to the east which is a quick oil change facility. The site was
developed a few years back. Immediately to the west is a Burger King
restaurant. To the north across Plymouth Road is the Plymouth Road Technical
Center that includes the home of Roush Industries. To the south are residential
homes that are in the Thomas Elliott Subdivision which are zoned R-1. There
are a number of special requirements that apply to new and used car
dealerships. No vehicles can be parked within 20 ft. of a front lot line that would
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coincide with the right of way line. The total number of vehicles that are
proposed to be displayed or stored on the site is subject to the recommendation
of the Planning Commission and final approval by City Council. It cannot have
any outdoor storage of disabled, damaged or unlicensed vehicles. The building
on the site is non-conforming. It has a setback very close to Plymouth Road and
as part of the redevelopment of this site a portion of the building would be
removed to comply with the 60 ft. setback requirement that the C-2 district
requires. The building when complete would be approximately 1,798 sq. ft. in
size. It would be divided into a showroom, office space, as well as, a service
area, containing two bays. Parking for auto dealerships is based on two
components. One is the sales. The other is the service. When you add the two
parking requirements together there are a total of eight parking spaces needed
for employees and customers. This site would have a total of 47 parking spaces.
So if you subtract the 8 required for customers and employees that would allow
no more than 39 spaces for vehicle display. The site plans submitted shows
where those 8 spaces would be located. They would be located in the front
portion of the site designated as parking area in the submitted site plan. The
remaining 39 spaces occur along the west side of the property, portions of the
east and then the south side. There is a dumpster shown in the back southeast
corner of the property where the edge of the parking is located. There are no
details regarding the dumpster enclosure, however, it was addressed in the
Planning Commission resolution. Also, no indication of site lighting and
landscaping. These are two issues the Planning Commission is recommending
come back for further review should this item move forward. Landscaping
altogether does constitute 33% of the total site. Most of that is along the rear of
the property where there is a 69 ft. setback between the edge of the parking lot
and the back fence line. And then along Plymouth Road there is additional
landscaping that will be provided, in order, to meet the 20 ft. setback requirement
for the vehicle display area. In addition, the petitioner is showing the inclusion of
the PRDA street scape improvement. This would be three separate sections of
the wrought iron fencing and brick piers very similarly to what is provided on the
adjacent property to the east. Site, lighting, landscaping, as well as, details of a
greenbelt in the street scape improvements are items that would have to come
back for further review. There is a request to waive the wall requirement along
the south property line where it abuts the residential, however, the Planning
Commission felt they needed to see the details on the landscaping to make a
determination to whether or not that greenbelt could be substituted in lieu of the
protective wall. The design of the building will have very similar materials that
were provided on the adjacent quick oil change facility. Its predominately stone
along the base of the building with brick. The upper part of the building was
originally showing an efface band but the Planning Commission is recommending
to substitute the efface band with a stone, this was also offered by the developer.
Mr. Taormina showed photographs of the conditions of the Penalty Box Bar
today. He, also, presented photographs of the adjacent quick oil change facility.
The same stone material would be used and same color of brick. The new
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building would have a unique identity. The Planning Commission in their
approving resolution is requiring conforming signage only.
Ed Khalil, 7817 Oxford Drive, Canton, Michigan introduced himself to Council.
Meakin asked Taormina how many Class B licenses does the city have.
Taormina stated that the map displaying the number of new and used car
dealerships updated from the last time one these petitions was reviewed should
be available. He will provide the information before the next voting meeting.
Brosnan asked Taormina to describe what the different classifications indicated.
Taormina explained the Class A which would include new vehicle license sales
which are issued by the state. Class B are the used vehicle dealer licenses.
There are a variety of licenses, such as, wholesalers, scrap and salvage. Mostly
along Plymouth Road you will see the combination of Class A and Class B dealer
licenses. Many of the larger dealerships, such as, Bill Brown Ford, carry both
types of licenses as part of their operations. He referenced Ralph Thayer
Automotive Group which have several licenses attached to their operations. You
have the same situation with Tennyson. Also, the independent dealerships that
exist along the corridor. Most of them carry only the Class B License which is the
sale of used vehicles.
Brosnan asked Taormina why was there an increase in small used car dealers
and what he attributes that increase to. Taormina said market demand. He said
dealers also like to locate near their competition.
Brosnan asked Khalil what makes this location appeals to him. Khalil replied
indicating he took on this project because he owns the property next door. This
property has been vacant for the past 3 years and the shape that it is in is
effecting his business. His objective was to develop the property and improve it.
He said he spent about year trying to market it to other types of uses. He found
the demand for a used car dealership to be strong for that area. He said with that
use he can improve the property and make it look good and improve the
appearance of the street and run a clean operation. He said it is good
development and good economics.
Meakin asked Khalil if he will just develop the property or will also operate the
used car business. Khalil said at this point he is committed to develop and
operate the business. Meakin asked his experience operating a used car
business. Khalil said he is an Engineer that worked for Ford Motor Company for
10 years and prior to that he was in commercial land development. He said after
he left Ford Motor Company he developed quite a few businesses. He said he
was very successful until the market collapsed. He said he is back on track now.
He said he run many different types of businesses and they were all successful.
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He said did not previously run a used car dealership but his carwash business
was the most successful carwash ever. His cellphone business was also one of
the most successful cellphone stores. He has owned restaurants and has
developed one of the most prestigious subdivisions in Canton, Michigan. He has
developed properties in Lincoln Park, Dearborn, Novi and Orion Township. He
said he is a very hard worker. Meakin asked if he was bringing an existing
business over or starting from scratch. Khalil said he is starting from scratch.
Meakin asked Taormina if this had been reviewed by the PRDA. Taormina said
the executive board did and a letter from them should have been provided in the
packet to Council that summarizes the recommendation from them.
Bahr asked Taormina if the Planning Commission limited this use to this
petitioner. Taormina said the Planning Commission Resolution does include that
language.
Bahr asked Khalil to confirm that there isn’t going to be any type of mechanical
repairs done at this location. Khalil said the only time any mechanical repairs
would be done is cleaning and prepping the cars or if there were any issues with
a vehicle they sold. They don’t intend to do any heavy duty mechanical repairs.
Bahr offered the approving resolution for the Regular Agenda.
Meakin offered the denying resolution for the Regular Agenda.
Vice-President Kritzman wanted to give the petitioner an idea of what his
thoughts on the project are. He said as far as the plan presented, he said he did
a nice job. He said he hasn’t made his way by there recently. He said he
understands it is in rough shape. He said there were some parts of the design of
the plan that he may take some issue with as far as materials and how it is
designed. He said he believes Mr. Khalil made a very compelling argument as to
the need for this type of use and the reduction in the need for retail in the area.
He said there are a lot of franchise restaurants in the area that make it a very
difficult property to market. He said he personally doesn’t object to a car related
type business at this location. He said the fact that the petitioner hasn’t operated
a used car dealership previously may be issue for some and he isn’t quite sure
how he feels about that fact at that point. He wanted to let Mr. Khalil know the
rest of it was really nicely done. Khalil thanked Vice-President Kritzman. He
added that even though he has not personally run a used car dealership before.
He does own one and is very familiar with the business. He also invited Council
to look back at his development of the oil change business next door 6 years
ago. He said he exceeded the expectations of that development back then. He
said he added lots of upgrades to that plan before it was finalized and he said he
is open to suggestions and intends to build a beautiful building at this location.
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Bahr said the fact that Mr. Khalil owns the property next door assures Bahr that
Mr. Khalil also has a vested interest in this development and business. He said
that is one of the reasons he offered the approving resolution.
DIRECTION: 1) APPROVING REGULAR
2) DENYING
19. SITE PLAN PETITION: Planning Commission, re: Petition 2017-01-08-01
submitted by Michigan Management Team, on behalf of Wendy’s, to remodel the
exterior of the existing restaurant located on the north side of Grand River
Avenue between Inkster Road and Eight Mile Road (27526 Grand River Avenue)
in the Northeast 1/4 of Section 1.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This is a request to remodel the Wendy’s restaurant located
at the intersection of Grand River Avenue and Eight Mile Road. The zoning is C-
2, General Business. The property is 0.8 acre in size with roughly 360 feet of
frontage on Grand River and 380 feet of frontage on Eight Mile. The restaurant is
about 3,700 square feet in size, and is classified as a full service restaurant in
that it has over 30 seats. In fact, there are roughly 54 customer seats currently
available in the restaurant, but the proposal will not in any way affect the seating
count. The improvements are mostly limited to the upper part of the structure.
They involve removing the existing bronze-colored mansard and replacing it with
new corrugated metal fascia. The existing building is the classic old Wendy’s
appearance. They are changing that to a completely new image. The mansard is
gone. The corrugated metal fascia will be located on the upper third of the
building. In the southeast corner of the building, as well as at the point-of-sale
and pickup windows, red E.I.F.S. would replace the existing material. The red
areas on the building that are visible on all four sides is an E.I.F.S. material. On
the south side of the building where the point-of-sale and pickup windows are
located, they’ve added masonry along the base. Originally the E.I.F.S. went all
the way down to grade. They’ve added four courses of a block material to protect
the lower part of the building. Along the top edge of the building, the plans show
a prefinished aluminum light box that provides accent lighting at night. The
existing brick and exterior tile, which is along the lower half of the building, is
going to remain and would be incorporated into the new design. We did receive a
revised landscape plan that adds landscaping along the foundation of the
building including portions of the front, sides and where the service area is
located at the rear. In addition, the new plan shows new plant material going in
around the dumpster as well as at the corner of the property. These are all
changes that were discussed at the study session. They’ve incorporated the new
landscaping into the plan. In addition, the sign that was originally requested to be
moved from the entryway on Eight Mile to the corner of the property is no longer
being requested. Also regarding signage, it was in 1997 that this site did receive
variances. Where they would only be allowed one or two wall signs, they were
permitted to have three wall signs each measuring 33 square feet in area. The
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variance also allowed for the two ground signs at 30 square feet. The plan shows
three new wall signs including one on the front, back and the north elevation
facing Eight Mile Road. In addition, there is a second sign that is shown on the
front elevation that reads “Quality is Our Recipe.” While they may be able to
replace the main identification signs on the three sides of the building that
currently have those signs, the secondary sign, “Quality is Our Recipe,” would
actually constitute a fourth sign and that is something that would have to receive
approval from the Zoning Board of Appeals. This is coming to Council with a
recommendation from the Planning Commission for approval with a number of
conditions.
Alison Link 3526 Oakleaf Drive, West Bloomfield, Michigan 48324, was present
on behalf of Wendy’s of Livonia to answer any questions Council may have.
Brosnan asked Taormina if the lighting goes all the way around the roof of the
building with the reference number 10 Light Box as indicated on the picture
provided. Taormina confirmed that is correct. He noted that it is downward
lighting and that it was looked at by the Planning Commission. It is addressed in
one of the conditions of the approving resolution that it is allowed so long as it is
concealed and that there is no additional neon or exposed lighting. Brosnan
asked the petitioner where the nearest Wendy’s is located that has this type of
lighting so that Council may drive by it and take a look at it. Link replied stating
Waterford, Michigan is the closest to her knowledge. Brosnan asked Link to
contact the Council office with the address of the restaurant so she can take a
look at it. She said she would include a visit there as part of her site inspection.
She asked Link if she the Wendy’s at Plymouth and Stark fell under her
jurisdiction with Wendy’s. Link replied no.
Meakin asked Link if the “Quality is Our Recipe” part of the sign package. Link
replied, it is, yes. He asked if that was in excess of the City’s sign ordinance. Link
replied yes.
Brosnan offered the approving resolution for the Regular Agenda.
Vice-President Kritzman asked Taormina which of the sheets included in the
packet to Council is the approved plan as it relates to the landscaping plan for
the site. He noted there was one prepared by Shremshock and there is an older
blue and white plan. Taormina replied that the blue and white is the original site
plan. He said the other is part of the approved plan that is part of the most recent
Planning Commission Resolution. Vice-President Kritzman said thank you.
Brosnan said this is a welcome improvement to the location. She said the
proposed plan does certainly have some challenges for Council to review, such
as the lighting; also challenging with regard to the additional signage.
DIRECTION: APPROVING REGULAR
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20. SITE PLAN PETITION: Planning Commission, re: Petition 2017-01-08-02
submitted by Middlebelt Plaza L.P., to remodel the exterior of the commercial
strip center (Middlebelt Plaza) located on the east side of Middlebelt Road
between Pickford Avenue and Seven Mile Road (18730-18790 Middlebelt Road),
in the Northwest 1/4 of Section 12.
Robert Helber, Jr., Continental Capital Realty, Inc., 1890 Encore Lane, Ann
Arbor, Michigan, addressed Council and was present to answer any questions
Council may have.
Meakin asked through the Chair to Taormina, with regard to a number of issues
identified in correspondence from the Inspection Department, whether or not the
issues have been taken care of. Taormina said they have not been resolved
during the review process but they are addressed in the resolution. Meakin asked
Helber if he was aware of this issues. Helber replied yes and said there were a
couple of items that would require a little of time to resolve. He said they were
willing to work with the Inspection Department and resolve the issues. He said
their top priority is to replace the façade and make it look nice for their existing
tenants. He said it is quite out of date and needs improvement. He said this is an
effort to retain their existing tenants and perhaps attract a few new tenants.
Meakin asked what the total investment for this project is. Helber said they are
going to spend about $220,000.00 on the façade, $30,000.00 in asphalt repairs
and some additional funds on the dumpster enclosure and wall repair and
maintenance including power washing over the next couple years.
Meakin offered the approving resolution for the Regular Agenda.
Vice-President Kritzman said he is very familiar with this property. He said it is a
great location and has been to some of the businesses there. He noted that they
have kept up the occupancy of the plaza. He said aside from that he is not too
impressed with the plan. He said he realizes it is a matter of personal
preferences. He would have liked to see a little more put into the design of the
remodel. He said he would defer to his colleagues for further comments.
Brosnan asked Helber if he was open to suggestions with regard to the exterior
improvements to the property. Helber said he is open to suggestions always, but
whether their budget will accommodate those suggestions is another matter. He
said he working off a relatively tight budget and they want to do the best that they
can with the money available. She said she too was hoping for a little bit more in
the design. She said she doesn’t necessarily know that has to cost more. Helber
said suggestions are welcome.
Vice-President Kritzman said he had not ever seen an architect use the existing
plan and draw over them he said that was unique and said he may try that in the
future as a cost saving method. He said after listening to the comments of his
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colleagues he said he thinks it would be helpful to increase the amount of variety
in the design. He said he thinks there is just a little bit of creativity level missing
and perhaps it can be a matter of just changing some of the color schematics or
shapes of the façade. Helber said they can certainly take a look at that
possibility.
DIRECTION: APPROVING REGULAR
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 10:05 p.m. on Monday, February 13, 2017.
DATED: February 22, 2017 SUSAN M. NASH
CITY CLERK