HomeMy WebLinkAboutSTUDY - 2017-07-10
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD JULY 10, 2017
Meeting was called to order at 8:00 p.m. by President McIntyre. Present: Scott
Bahr, Brian Meakin, Maureen Miller Brosnan, Jim Jolly, Cathy White, and Kathleen
McIntyre. Absent: Brandon Kritzman.
Elected and appointed officials present: Mark Taormina, Director or Economic
Development and Planning; Todd Zilincik, City Engineer; Don Knapp, City Attorney;
Susan M. Nash, City Clerk; Ted Davis, Superintendent, Parks and Recreation; Linda
McCann, Director of Community Resources; Jim Inglis, Executive Director, Housing;
and Mayor Dennis Wright.
Council President McIntyre announced Council Vice President Kritzman was attending
the Southeastern Michigan Council of Government Fellowship at Harvard University for
the next three (3) weeks.
President McIntyre announced there is new data for Items 6 and 27.
AUDIENCE COMMUNICATION: None
1. BLOCK PARTY: Jeff Shingler, re: to be held Saturday, September 23, 2017,
from 3:00 p.m. to 10:00 p.m. on Grandon Street between Harrison Street and
Brentwood Street, with no rain date requested.
Jeff Shingler, 28652 Grandon, presented his request to Council to close Grandon
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between Harrison and Brentwood on September 23 for their 32 Annual Block
Party.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. BLOCK PARTY: Lorna Doone McKenzie, re: to be held Saturday, August 12,
2017, from 2:00 p.m. to 10:00 p.m. on Woodring Street between Oregon Street
and Vermont Street, with no rain date requested.
Jeanine Miller, 9311 Woodring, was present on behalf of Ms. McKenzie who
could not be present this evening and requested Council approval to close
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Woodring between Oregon and Vermont on August 12 for their Annual Block
Party they have been doing this for over 25 years.
Jolly offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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3. BLOCK PARTY: Sarah and David Barnes, re: to be held Saturday, September
9, 2017, from 3:00 p.m. to 10:00 p.m. on Hees Street between Hubbard Street
and Georgia Street, with a rain date of Saturday, September 16, 2017.
Meakin said despite the petitioner being absent, the paperwork is all in order.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. BLOCK PARTY: Caren Shatter, re: to be held Saturday, September 9, 2017,
from 1:00 p.m. to 10:00 p.m. on Sussex Street between Sherwood Street and
Fitzgerald Street, with a rain date of Sunday, September 10, 2017.
Caren Shatter, 15642 Sussex, presented the request to Council seeking approval
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to close Sussex between Sherwood and Fitzgerald for their 20 Annual Block
Party.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Tom Progar,
VegMichigan Summer Festival Coordinator, re: in order to hold a second annual
summer festival with live bands at Madonna University located at 36600
Schoolcraft on Sunday, August 6, 2017 from 12:00 p.m. to 4:30 p.m.
Tom Progar, VegMichigan Summer Festival Coordinator, presented the request
to Council. They are seeking a waiver of the City’s Noise Ordinance in order to
hold a second annual summer festival with live bands at Madonna University
located at 36600 Schoolcraft on Sunday, August 6, 2017 from 12:00 p.m. to 4:30
p.m. He gave an explanation of the planned festivities. He was ready to answer
any questions Council may have.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO UTILIZE THE GREENMEAD PROPERTY FOR THE ARMENIAN
FESTIVAL: Raffi Ourlian, Chairman Armenian Community Center of Greater
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Detroit, re: for the festival marking the 100 anniversary of the Independence of
Armenia, on Saturday, June 9, 2018 from 12:00 p.m. to 12:00 a.m.
Raffi Ourlian, Chairman Armenian Community Center of Greater Detroit,
presented his request to Council. They are requesting to utilize the Greenmead
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property for the Armenian Festival marking the 100 anniversary of the
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Independence of Armenia, on June 9, 2018 from 12pm to 12am. He was ready
to answer any questions Council may have.
President McIntyre said there is new data on this item to be received and filed for
the information of the Council for the Consent Agenda.
White offered the approving resolution for the Consent Agenda.
Brosnan commended Greenmead for attracting these types of festivals and better
utilizing the property enhancing the community.
DIRECTION: 1) APPROVING CONSENT
2) RECEIVE & FILE – NEW DATA
7. TAX RATE REQUEST FOR LIVONIA PUBLIC SCHOOLS FOR THE 2017-2018
SCHOOL YEAR: Office of the City Clerk, re: forwarding a communication from
Alison Smith, Director of Finance, setting the tax rate approved by the Board of
Education on June 26, 2017.
Susan Nash, City Clerk, stated this is an annual housekeeping receive and file
item for setting the tax rate approved by the Board of Education for Livonia Public
Schools.
At the direction of the Chair, this is a receive and file item for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
8. TAX RATE REQUEST FOR CLARENCEVILLE SCHOOL DISTRICT FOR THE
2017-2018 SCHOOL YEAR: Office of the City Clerk, re: forwarding a
communication from Dave Bergeron, Assistant Superintendent, setting the tax
rate approved by the Board of Education on June 22, 2017.
Susan Nash, City Clerk, presented the request to Council. This is an annual
housekeeping receive and file item for setting the tax rate approved by the Board
of Education.
At the direction of the Chair, this is a receive and file item for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
9. TAX RATE REQUEST FOR THE COUNTY OF WAYNE FOR THE YEAR 2017:
Office of the City Clerk, re: forwarding a communication from Scott T.
Vandemergel, MMAO (4) Director, Division of Assessment and Equalization,
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requesting that the City collect 5.6483 Charter authorized mills as part of the
summer tax collection and the remainder as part of the winter tax collection.
Susan Nash, City Clerk, stated this is an annual housekeeping receive and file
item for setting the tax rate approved by Wayne County.
At the direction of the Chair, this is a receive and file item for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
10. TAX RATE REQUEST FOR THE OAKLAND SCHOOLS INTERMEDIATE
SCHOOL DISTRICT FOR THE 2017 SCHOOL YEAR: Office of the City Clerk,
re: forwarding communication from Michelle Saunders, Executive Director of
Financial Services, to set the rate of tax to be levied and requesting that it be
collected as a summer tax.
Susan Nash, City Clerk, stated this is an annual housekeeping receive and file
item for setting the tax rate approved by the Board of Education for Oakland
County Intermediate Schools.
DIRECTION: APPROVING CONSENT
11. AUDIT REPORT: Livonia Housing Commission, re: for the fiscal year ending
December 31, 2016, excluding Silver Village, Newburgh Village, the CDBG
Program and single family City-owned properties.
Jim Inglis, Executive Director, Housing, presented the report to Council and
requested that it be received and filed for the information of the Council.
Brosnan commended Inglis on all his hard work and an excellent audit report.
At the direction of the Chair, this is a receive and file item for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
12. REQUEST FOR APPROVAL TO ENTER INTO AN AGREEMENT BETWEEN
SMART AND THE CITY OF LIVONIA: Department of Community Resources, re:
for the Municipal Credit Contract for the period July 1, 2017 to June 30, 2018,
with all Credits to be used for the Livonia Community Transit Program.
Linda McCann, Director of Community Resources, presented the request to
Council. The Municipal Credit ($95,342) contract for FY 2018 has been provided
to Council for its approval. They are requesting that these Municipal Credits be
put into account for the Livonia Community Transit Program. This is the same
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contract amount as FY 2017. It is respectfully requested that Council authorize
the Mayor and City Clerk to execute the proposed FY 2018 contract provided.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. AWARD OF BID: Livonia Fire and Rescue, re: for six (6) mobile vehicle lift
systems for the department’s Apparatus Maintenance Division for the new
maintenance bay addition, from budgeted funds.
Mike Kelly, Battalion Chief, Livonia Fire and Rescue, presented the request to
Council. The department's Apparatus Maintenance Division will be moving into
the new maintenance bay addition within the next 30 days and as part of this 8
month project the department now looks to purchase the needed mobile lifts for
the new maintenance bays. These mobile lifts are needed for the department's
larger apparatus, with each lift having a rated capacity of 18,500.
The department reviewed and demoed three (3) types of mobile lift systems.
After review the department placed a request for bids on MITN for six (6)
Challenger Mobile Column Lifts Model CLHM-185. The department received
qualified bids from eight (8) vendors. They received five (5) bids with "no"
exceptions and three (3) with exceptions.
Qualified bidders with "no" exceptions:
Equipment Distributors, Inc. Shelby Twp., MI $52,718.49
O'Reilly Auto Parts $56,779
Advanced Auto Parts $57,106.86
Dow's Equipment Service Romulus, MI $59,300
Kirk's Automotive Detroit, MI $65,981.73
Qualified bidders with exceptions:
Allied Equipment Ann Arbor, MI $54,275
CTT Equipment Detroit, MI $59,500
ARI Phoenix Lebanon, OH $70,380.96
It is respectfully requested that City Council award the bid to Equipment
Distributors, Inc., 51927 Filomena, Shelby Twp., Ml, 48315, with a bid of
$52,718.49.
Appropriate funds have been budgeted and are available in the Capital Project
Fund Account.
Brosnan offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
14. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) PL CUSTOM
TITAN 170 TYPE 1 AMBULANCE UTILIZING THE HOUSTON-GALVESTON
AREA COUNCIL (HGAC) COOPERATIVE CONSORTIUM: Livonia Fire and
Rescue, re: to replace the current frontline Squad 1, from budgeted funds.
Mike Kelly, Battalion Chief, Livonia Fire and Rescue, presented the request to
Council. It is respectfully requested that City Council approve the purchase of one
(1) PL Custom Titan 170 Type 1 ambulance on a 2017 Freightliner M2 chassis
for $229, 874.00 from Halt Fire, Inc., 50169 W. Pontiac Trail, Unit 5, Wixom, Ml
48393. Halt Fire Inc. is the local dealer for PL Customs Emergency Vehicles,
Manasquan, NJ.
The Council has previously approved joining the Houston-Galveston Area
Council (HGAC) cooperative purchasing consortium (#61-2017) at its Regular
Meeting on February 27, 2017. Through this purchasing consortium the city
enjoys a three (3) year fixed cost contract for items and equipment that begins at
the time the lnterlocal Contract is executed with HGAC. After further review, the
3-year pricing through HGAC for the ambulance listed above is $251,618.00 per
unit.
Based on their previous orders with Halt Fire, Inc and PL Custom Emergency
Vehicles, they have extended the city additional discounts beyond the fixed 3-
year list price. Although the HGAC cost is higher for year one of the contract, the
annual increased costs associated with materials, commercial chassis costs and
technology make the future years 2 and 3 of the contract attractive for the city.
This new ambulance will replace their current frontline Squad 1, which is a 2009
Medtec Freightliner M2 with 94,320 miles. They would then downgrade the 2009
Medtec to a Reserve Squad status and recommend the old reserve, a 2000
Medic Master FL60, be removed from service and disposed of by placing vehicle
up for auction. Appropriate funds have been budgeted and are available in the
Fire Suppression - Capital Outlay- Vehicles Account. He said this is part of the
fleet replacement program.
Meakin said it is very important to keeping the fleet with up to date equipment to
provide the best possible service to the community.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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15. REQUEST TO APPROVE PURCHASE OF PRECOR FITNESS EQUIPMENT
WITHOUT COMPETITIVE BIDDING PROCESS: Department of Parks and
Recreation, re: Direct Fitness Solutions is the sole authorized commercial
products dealer for the State of Michigan, from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting Council approval
for the purchase of fitness equipment from Direct Fitness Solutions, LLC, 600
Tower Road, Mundelein, IL 60060.
Quantity Product Description Unit Price
3 Precor 835 elliptical $5,195
The total for these three pieces of fitness equipment is $15,585 from Direct
Fitness Solutions. Sufficient funds are budgeted in capital outlay account.
It is recommended that Council authorize this purchase without competitive
bidding inasmuch as Direct Fitness Solutions is the sole authorized dealer for
Precor commercial products for the State of Michigan and no advantage to the
City would result from competitive bidding, per the attached authorization letter
from Precor.
This new equipment will replace equipment that had been well-used for a number
of years and that was recently sold via auction hosted by the Michigan Inter-
Governmental Trade Network (MITN).
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
16. REQUEST TO APPROVE PURCHASE OF OCTANE FITNESS EQUIPMENT
WITHOUT COMPETITIVE BIDDING PROCESS: Department of Parks and
Recreation, re: All Pro Exercise is the sole authorized commercial products
dealer for the State of Michigan, from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting Council approval
for the purchase of fitness equipment from All Pro Exercise, 45255 Five Mile
Road, Plymouth Twp., Ml 48170.
Quantity Product Description Unit Price
3 Octane XT4700 Cross Trainer $4,295
1 Octane XT6000 X-Ride $3,795
The total price for these four pieces of fitness equipment from All Pro Exercise is
$16,680.
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Sufficient funds are budgeted in capital outlay account. It is recommended that
Council authorize this purchase without competitive bidding inasmuch as All Pro
Exercise is the only authorized dealer for Octane commercial products for the
State of Michigan and no advantage to the City would result from competitive
bidding, per the attached authorization letter from Octane. This equipment will
replace equipment that had been well-used for a number of years and that was
recently sold via auction hosted by the Michigan Inter-Governmental Trade
Network (MITN).
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
17. AWARD OF BID: Department of Parks and Recreation, re: for six (6)
commercial grade treadmills for use at the Jack E. Kirksey Recreation Center,
from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting your approval to
purchase six (6) commercial grade treadmills for the Kirksey Recreation Center.
Specifications were prepared by the Department, and an advertisement for bids
was placed in the Sunday, May 21, 2017, issue of the Livonia Observer and on
the MITN website. Three (3) companies submitted bids, which were opened in
the presence of the Bid Committee at 2:00 p.m. on June 6, 2017.
The bid results are as follows:
Company Brand Price per Delivery per Total Cost
unit unit
BSN Sports Spirit Fitness $3,966.22 $647.24 $27,680.76
Forte Fitness, Inc. FreeMotion $4,995.00 Included $29,970.00
FreeMotion FreeMotion $4,895.00 $531.88 $32,561.28
Fitness
They are asking Council to award the bid to Forte Fitness, Inc., 7965 Ida Center
Rd., Ida, Ml 48140. The low bid did not meet the specifications requested by the
Department such as Google Maps, built-in wireless controls, 1O" touch screen
with browser and direct rear velocity system. Bid specifications have been
provided for Council review. Bids are good for 120 days from bid opening.
Budgeted funds are available.
Jolly asked Davis what the specification Google maps, he asked if it was an
upgrade. Davis replied yes and provided a brief explanation of the upgrade.
Jolly offered the approving resolution for the Consent Agenda.
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White asked Davis what a direct rear velocity system is. Davis replied that he did
not know but said he would find out and report back to Council.
Bahr asked Davis how often they are replaced. Davis said he believes it is 4
years and would like to see it on a 3-year replacement cycle.
DIRECTION: APPROVING CONSENT
18. AWARD OF BID: Department of Parks and Recreation, re: for the leisure pool
filter sand replacement at the Jack E. Kirksey Recreation Center, from budgeted
funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting your approval for
a leisure pool filter sand replacement at the Kirksey Recreation Center.
Specifications were prepared by the Department, and an advertisement for bids
was placed in the Sunday, May 28, 2017, issue of the Livonia Observer and on
the MITN website. Four (4) companies submitted bids, which were opened in the
presence of the Bid Committee at 2:00 p.m. on June 6, 2017.
The bid results are as follows:
Aquatic Source, LLC $16,100
Advanced Pool Services $18,900
Baruzzini Construction Co. $19,600
B & B Pools $22,855
They are asking Council to award the bid to Aquatic Source LLC, 190 Summit St.,
Brighton, Ml 48116. Bid specifications have been provided to Council for its
review. Bids are good for 120 days from bid opening. Budgeted funds are
available.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
19. AWARD OF BID: Public Service Division, re: for the purchase and installation of
a playground structure for Dover Park, from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. In the 2016-17 approved capital outlay budget (account no. 401-000-
987-000) includes the purchase (and installation) of a playground structure for
Dover Park. Dover Park is located in the southwest quarter of section 31.
The Department of Parks & Recreation mailed letters to the affected area in
January, 2017. During the Parks & Recreation Commission meeting on February
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8, 2017, the Dover Park playground installation was discussed. In attendance
were several residents from the area that would be served, with some speaking
for and some against the project. The Parks & Recreation Commission voted to
approve the proposal on March 8, 2017. The department will budget the cost of
building a handicapped access path in 2018.
In conjunction with the Department of Parks & Recreation, the Department of
Public Works solicited proposals for the Dover Park Playground installation. A
mandatory pre-bid meeting was held Tuesday, April 25, 2017, with five (5)
companies attending. The bid opening occurred on May 9, 2017. Proposals were
received from five firms with options for nine (9) playgrounds.
A meeting of the bid committee was held May 12, 2017, to review the proposals.
All nine (9) proposals were reviewed, and the committee selected the proposal
from GameTime, represented by Sinclair Recreation, P.O. Box 1409, Holland, Ml.
49422-1409. This proposal met the budgeted amount of $75,000.
It is the recommendation of the Department of Parks and Recreation, and the
Public Service Division that Council proceed as follows:
1. Authorize the purchase, and installation of a playground structure in the
amount of $75,000.00 from GameTime c/o Sinclair Recreation, P.O. Box
1409, Holland, Michigan 49422-1409, with funds approved in capital outlay
budget.
2. Allow the Director of Public Works to approve minor changes in the work as it
becomes necessary.
Brosnan asked Davis if it would be handicap accessible. Davis replied all play
areas are ADA compliant. He did note that the path to get to the play area was an
issue and has been addressed by adding a path allowing access.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
20. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD F150
4X4 PICK-UP TRUCK WITH PLOW THROUGH THE STATE OF MICHIGAN BID
PROCESS: Public Service Division, re: to replace a vehicle used by the
Engineering Section, from budgeted funds.
Donald Rohraff, Director of Public Works, presented his request to Council. The
2016-2017 approved capital outlay bud gel includes the purchase of One (1) pick-
up truck for the Engineering Section of the Department of Public Works.
Arrangements were made to incorporate the new vehicle purchase through the
State bid process (Contract No. 071 B1300009), an extended purchasing
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program made available to local governments through the State of Michigan. The
State bid this year was awarded to Signature Ford. The truck will be equipped
with a plow, municipal strobe lighting safety package and spray in bed liner. The
outfitting will be supplied by Truck & Trailer Specialties through Ml-Deal (Contract
No. 07182200263) which meets our finance ordinance requirements.
1. One /1) 2017 Ford F150 4X4 Pick-up Truck with Plow, Safety Lighting,
spray in bed liner. This vehicle will be assigned to the Engineering Section
of the Department of Public Works.
Bid price Total
(1) F150 4X4-Signature Ford $28,967.00
Truck Outfitting - Truck & Trailer Specialties $11,256.00
Total Cost $40,223.00
The recommendation from the Fleet Manager as well as the backup
documentation has been provided for Council review.
The truck will not increase our fleet; rather it will replace a vehicle which will be
disposed of thru the auction process (MITN or commercial auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of One (1) 2017 Ford F150 4X4 Pick-up Truck
totaling $28,967.00 from Signature Ford, 1960 E. Main Street, Owosso,
Michigan 48867.
2. Authorize the outfitting of the truck by Truck & Trailer Specialties, 1200
Victory Drive, Howell, Ml 48843 in the amount of $11,256.00.
3. Lastly, allow the Director of Public Works to approve minor adjustments as
it becomes necessary.
The funds were already approved in the DPW capital outlay budget.
Brosnan offered the approving resolution for the Consent Agenda.
Meakin asked Rohraff the age of the replacement vehicles. Rohraff replied in
excess of 10 years.
DIRECTION: APPROVING CONSENT
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22. REQUEST FOR AUTHORIZATION TO PURCHASE TW0 (2) 2017 FORD
TRANSIT 350 CARGO VANS (VEHICLE #83 and #84) THROUGH THE STATE
OF MICHIGAN BID PROCESS: Public Service Division, re: to replace vehicles
used by the Building Maintenance Section, from budgeted funds.
Donald Rohraff, Director of Public Works, presented his request to Council. The
2016-2017 approved capital outlay budget includes the purchase of Two (2)
Transit Vans for the Building Maintenance Section of the Department of Public
Works. Arrangements were made to incorporate the new vehicle purchases
through the State bid process (Contract No. 071 B1300009), an extended
purchasing program made available to local governments through the State of
Michigan. The State bid this year was awarded to Signature Ford. The outfitting
will be supplied by Cannon Truck Equipment through Ml-Deal, contract # 071
B2200263 which meets our finance ordinance requirements.
1. Two (2) 2017 Ford Transit 350 Cargo Vans. This vehicle will be assigned
to the Building Maintenance Section of the Department of Public Works.
Outfitting to include spray in bed liner, rubber cargo mat and mounted
small parts tray, electrical contractor's package and underhood air
compressor.
Vehicle #83 Vehicle #84
Bid price 35,833.00 35,833.00
Outfitting 18,516.00 * 18,969.00
Total Cost $54,349.00 $54,802.00
TOTAL COST $109,151.00
*Vehicle #83 will only have the Electrical Contractor's package installed on the driver's side.
The recommendation from the Fleet Manager as well as the backup
documentation has been provided to Council for its review.
The vans will not increase our fleet, they are replacement vehicles. The replaced
vehicles will be disposed of thru the auction process (MITN or commercial
auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of Two (2) 2017 Ford Transit Cargo Vans from
Signature Ford, 1960 E. Main Street, Owosso, Michigan 48867, totaling
$71,666.00
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2. Authorize the outfitting of the vans by Cannon Truck Equipment, 51761
Danview Technology Ct., Shelby Twp., Michigan 48315 in the amount of
$37,485.00.
3. Lastly, allow the Director of Public Works to approve minor adjustments as
it becomes necessary.
Funds for this purchase have been approved in the capital outlay budget.
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
23. REQUEST TO PURCHASE ONE (1) ODB TRAILER MOUNTED VACUUM
DEBRIS COLLECTOR MODEL LCT 600 USING THE NATIONAL JOINT
POWER ASSOCIATION (NJPA) CONTRACT PROCESS: Public Service
Division, re: to replace a unit that caught fire from insurance settlement.
Donald Rohraff, Director of Public Works, presented his request to Council. The
Department of Public Works wishes to purchase One (1) ODB Trailer Mounted
Vacuum Debris Collectors, Model number LCT 600 as a replacement for a unit
that caught fire last year.
The insurance company has deemed the unit a complete loss, and has given the
City of Livonia a settlement of $28,240.50 for the burned equipment. Those funds
have been deposited in account 205-527-987-000. That, plus our $1,000.00
deductible coming from that same account, covers the full cost of the new
replacement unit.
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of purchase One (1) ODB Trailer Mounted Vacuum
Debris Collector, Model number LCT 600 at $29,240.50 from Old Dominion
Brush Co., Inc., 5118 Glen Alden Dr., Richmond, VA., 23231 with funds
provided in the 2016 - 2017 approved capital outlay budget.
2. Waive the formal bidding process in accordance with the provisions set forth
in Section 3 04.140.D.4. of the Livonia Code of Ordinances, as amended,
inasmuch as the same is based upon the low NJPA contract price; and no
advantage to the City would result from competitive bidding.
White asked Rohraff the age of the unit that caught fire. Rohraff replied about 4
years. White asked if there was any type of warranty or defect in the equipment.
Rohraff said it was a wiring thing that started the fire but there was a bunch of
leaves and debris that built up by the wiring and he didn’t believe it was due to
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any defect. He noted that the equipment form ODB is very good and reliable and
that is one reason why they utilize ODB equipment.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
President McIntyre noted that she accidentally skipped over Item 21 due to the verbiage
being nearly identical to Item 20. Item 21 will be discussed next
21. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) 2017 FORD F150
4X4 PICK-UP TRUCK WITH PLOW THROUGH THE STATE OF MICHIGAN BID
PROCESS: Public Service Division, re: to replace a vehicle used by the
Building Maintenance Section, from budgeted funds.
Donald Rohraff, Director of Public Works, presented his request to Council. The
2016-2017 approved capital outlay budget includes the purchase of One (1) pick-
up truck for the Building Maintenance Section of the Department of Public Works.
Arrangements were made to incorporate the new vehicle purchase through the
State bid process (Contract No. 071 B 1300009), an extended purchasing
program made available to local governments through the State of Michigan. The
State bid this year was awarded to Signature Ford. The truck will be equipped
with a plow, municipal strobe lighting safety package and spray in bed liner. The
outfitting will be supplied by Truck & Trailer Specialties through Ml-Deal (Contract
No. 071 B2200263) which meets our finance ordinance requirements.
1. One (1) 2017 Ford F150 4X4 Pick-up Truck with Plow, Safety Lighting, spray
in bed liner. This vehicle will be assigned to the Building Maintenance Section
of the Department of Public Works.
Bid price Total
(1) F150 4X4- Signature Ford $28,967.00
Truck Outfitting - Truck & Trailer Specialties $11,710.00
Total Cost $40,677.00
The truck will not increase our fleet; rather it will replace a vehicle which will be
disposed of thru the auction process (MITN or commercial auction).
It is the recommendation of the Public Service Division that Council proceed as
follows:
1. Authorize the purchase of One (1) 2017 Ford F150 4X4 Pick-up Truck
totaling $28,967.00 from Signature Ford, 1960 E. Main Street, Owosso,
Michigan 48867.
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2. Authorize the outfitting of the truck by Truck & Trailer Specialties, 1200
Victory Drive, Howell, Ml 48843 in the amount of $11,710.00.
3. Lastly, allow the Director of Public Works to approve minor adjustments as
it becomes necessary.
The funds were already approved in the DPW capital outlay budget.
Bahr offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
24. REQUEST TO EXTEND CONTRACT WITH D’ANGELO BROTHERS, INC.:
Public Service Division, re: to perform water main taps and service connections
along with emergency water and sewer repairs at various locations throughout
the city for a period of four (4) years.
Donald Rohraff, Director of Public Works, presented the request to Council. In
June, 2012 Council approved a contract between the City of Livonia and
D'Angelo Brothers for installation of City water taps and service connections
along with emergency water and sewer repairs. At that time, a three (3) year
contract was approved, with the option to extend for an additional two (2) years.
The contract expires in June 2017.
Since May 1995, the City of Livonia has worked in partnership with D'Angelo
Brothers Incorporated. During this line, they have assisted serving the community
of Livonia, all the while developing a very strong working relationship extending
as far as having our DPW crews work together on certain large emergency water
main breaks. D'Angelo Brothers has, on numerous occasions, assisted the City to
correct major construction problems during the Drinking Water Revolving Fund
(DWRF) water main replacement program.
D'Angelo Brothers has performed a vast variety of water and sewer services for
the City of Livonia, including large and small water taps for water mains,
emergency water/sewer repairs, thawed/frozen residential service line repairs,
road and residential restorations as well as any other needed services.
The professionalism that D'Angelo Brothers provides to the City of Livonia is very
much appreciated. They have agreed to extend their contract for another four (4)
years, with no increase in pricing. This represents a minimum 5% savings for the
City of Livonia. Since 2012, we have seen pricing increases in comparable
services with other communities, and looking forward, pricing has been trending
upward. To be able to lock in the pricing is a tremendous savings to the City.
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Based on their request to hold to their 2012 pricing, the Department of Public
Works recommends that Council proceed as follows:
1. Accept the request by D'Angelo Brothers, Inc, 30750 Eight Mile Road,
Farmington Hills, Ml 48336, to extend their contract with the City of
Livonia to perform water main taps and service connections, ¾” to 2",
at various locations throughout the city, as well as emergency water
and sewer repairs at the unit prices for the period of four years from the
date of approval of the contract with an appropriation and expenditure
in an amount not to exceed $300,000.00 annually.
2. Waive the formal bidding process in accordance with Section
3.04.140.D.4 of the Livonia Code of Ordinances, as amended, since no
advantage to the City would result from competitive bidding in this type
of service.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
25. REQUEST TO AUTHORIZE ADDITIONAL APPROPRIATION AND
EXPENDITURE: Public Service Division, re: to enable payment in the amount
of $99,335.75 to D’Angelo Brothers, Inc., for material and labor necessary to
perform emergency sanitary sewer repairs on Ellen Street, from budgeted funds.
Donald Rohraff, Director of Public Works, presented the request to Council. This
letter is to inform you of an emergency sanitary sewer line repair that took place
from April to May 2017. On April 14, 2017, a sink hole was discovered on Ellen
Street, between Five Mile and Raycroft. It was determined that there was a break
in the sanitary line 27 feet below. Since the water department doesn't work on
sewers this deep, the city's emergency contractor D'Angelo Brothers, Inc. was
called to make the repairs. Bypass pumps were set up and excavation and TV
filming of the damaged line commenced. It was determined that the existing line
could be repaired and it was agreed that a liner be installed in that section of
main to insure future stability. Once the repair was complete and the liner in
place, the site was cleaned up and graded. Restoration of all residential locations
commenced, including irrigation issues and sod restoration. The project was
completed May 24, 2017.
In accordance with Section 3.04. 140.D.1 of the Livonia Code of Ordinances, as
amended, they hereby notify Council of this emergency.
They are requesting the following payment be made:
1. $99,335.75 to D'Angelo Brothers Inc., 30750 Eight Mile Road, Farmington
Hills, Michigan 48336 for materials and labor necessary to perform
emergency repairs.
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Funding for these repairs is budgeted in the Water and Sewer Fund and will
come from Construction in Progress Account.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
26 REQUEST FOR INCREASING AUTHORIZED AMOUNT TO OHM ADVISORS
FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE
DRINKING WATER REVOLVING FUND (DWRF) PROJECT NO. 7356-01 –
PHASE II LOCATIONS, FY 2015: Engineering Division, re: from penalties from
Rohl Networks for completion delays to cover additional inspector days in the
amount of approximately $260,000.00 to complete the project. (CR 337-14)
Todd Zilincik, City Engineer, presented the request to Council. Pursuant to
Council Resolution No. 337-14, adopted November 5, 2014, OHM Advisors was
awarded the designation of consultant to provide design and construction
engineering services for the DWRF Project Number 7356-01 - Phase II in an
amount not-to-exceed $1,315,000. The project was anticipated to be a 2-year
project, but resulted in running into the third year. This has resulted in additional
inspector days due to completion delays. Funds were deducted from Rohl
Networks in the amount of $260,000 and are owed to OHM Advisors for their
professionals’ services per the executed contract.
In order to complete this project, we respectfully recommend that these funds be
used to increase the OHM Advisors contract to a not-to-exceed amount of
$1,575,000 for the additional necessary inspections and request that the City
Council take the following actions:
Increase the OHM Advisors contract for design and construction
engineering services per CR# 337-14 from a not-to-exceed amount of
$1,315,000 to an amount not-to-exceed $1,575,000 to pay for additional
inspector day penalties by Rohl Networks as a result of completion delays.
OHM Advisors has provided over 420 additional inspector days due to
delays by Rohl Networks. The cost is $610 per inspector day has resulted
in a reduction in the earned amount of approximately $260,000 to be paid
OHM Advisors per the executed contract.
There will be no additional cost to the City of Livonia as a result of this request.
Dan Fredenoff, OHM Advisors, addressed Council. Noted how well the City staff
and the OHM staff work with the subcontractors and kept the project
professionally handled.
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Meakin did request that it be noted not to use Rohl Networks in the future.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
27. WAIVER PETITION: Planning Commission, re: Petition 2017-06-02-08
submitted by Soave/Oro Construction, L.L.C., to develop a planned residential
development under the Single-Family Clustering option (Bishop Estates) located
on the north side of Lyndon Avenue between Inkster Road and Harrison Avenue
(28200 Lyndon Avenue), in the Northeast 1/4 of Section 24.
President McIntyre noted there was new data in the form of new plans there were
received on June 17, 2017, to be received and filed for the information of the
Council.
Mark Taormina, Director of Planning and Economic Development presented the
request to Council. This request for a single-family cluster under the planned
residential development option of the Zoning Ordinance is on the site of the
former CB Swim Club. It was last fall when this property was rezoned from RUF
to R-2. You can see how the R-2 zoning that was established on this property
relates to the surrounding area. You have R-2 zoning to the west and north. To
the east, you have PL zoning. There is school owned property across the street
on Lyndon. Earlier this year the owner had requested that a portion of the same
site be developed as a site condominium, consisting of three detached single
family homes. Those three units were shown in the southeast corner of the site
with frontage on Lyndon. The balance of the property, approximately 2.1 acres,
was not part of the project. It was to be reserved for a future residential
development. It was on May 9, 2017, that the Planning Commission denied that
request based on concerns that developing only a portion of the site would be a
detriment to the site and the surrounding neighborhood. Unlike the previous
design, the current plan encompasses the entire 2.7 acres of this property. It is
proposed as a single-family cluster. Clustering is a development option available
in any R-1thru R-4 zoning district, subject to, special waiver use and City Council
approval. It basically allows for flexible design standards to encourage more
efficient use of land. Clustering helps preserve open space, promote
development on sites that might be difficult due to environmental features, site
configuration, topographical limitations or may be encumbered by easements or
other features that would be impossible or impractical to remove or relocate. This
option allows for either attached or detached single-family dwellings. The density
is restricted to that which would be allowed under the applicable zoning district, in
this case R-2 would allow for a maximum of three and half dwellings units per
acre. So, on this 2.7-acre site, that would allow for a total of nine homes subject
to compliance with all other codes and ordinances. As you can see from the plan
there are nine homes or nine units shown in the form of attached condominiums.
There would four separate buildings. Three of those buildings would contain two
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attached units and one would contained three attached units. Each unit would be
similar in size and appearance. They would be a minimum of 1,440 square feet
and contain an attached two car garage. Access would be from a single road
called Bishop Lane. It would extend north from Lyndon about 280 ft. All nine
units would face and have access from the new street. None of the homes would
have direct access off Lyndon Road. Bishop Lane terminates at the north end in
the form of a branch or T-turn around. Where a proposed single-family cluster
development abuts existing single-family homes the ordinance requires the two
be separated be either open space or recreation space immediately abutting the
existing single-family homes or that the plan provide significant topographic
features, landscaping or a combination of both immediately adjacent to the
single-family homes. The plans indicate a combination of means that would
comply with that provision of the ordinance. On the west side of the property all
the trees are mostly coniferous type trees such as furs, spruce and pine would be
planted along the property line with a low style berm. Setback would be
approximately 40 ft. which was something the Planning Commission wanted
increased. However, due to some constraints of overhead utilities the Petitioner
could move the homes further to the east by 5 ft. but couldn’t go much further
because of the utility constraints. You will see more substantial open space to
the north side of the property separating the road end to the existing homes
directly to the north. A few trees have been added with the latest plan to help
shield headlights from the adjoining property. There is a substantial grade
difference. The grade does raise several feet between where the end of the road
will be and the north property line. Along the east side of the property there will
be a significant setback of approximately 100 ft. between the homes and the
property line. Separating this area would be trees along the east property line as
well as a storm water detention system that consists a four bay as well as a
detention basin. All the setbacks are being complied with in this case. Where
the groups of attached buildings are adjacent to one another the minimum set
back is 12 ft. The plans indicate 15 ft. between the buildings. The storm water
plan provides for that basin on the east side of the property. It is the intent that
the basin be dry most of the time. During moderate and heavy rain falls both
basins would receive incoming storm water from the development. The water
would slowly release back into the storm system. Also, along Lyndon Road there
are a series of plantings that have been provided on the plan to accentuate the
development. Currently, there is no information on the monument sign. The
information regarding the monument sign may come later. The Planning
Commission recommended approval of the plan.
Meakin commented the current drawings were better than the original drawings
when it was going east and west instead of north and south.
Taormina stated there were a few iterations of the design. There was a plan that
had a 90 degree turn in the road with homes along the north side of the private
drive. This would be a private lane. It also had homes with direct access from
Lyndon. It was an awkward type of arrangement where you had the rear of some
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of the homes on Lyndon backing up to the private drive with additional homes on
the north side. The Planning Commission does believe this is a better in terms of
continuity.
Meakin mentioned existing clustered homes such as Brookfield off Five Mile
Road and another one off Seven Mile near Corsi’s Restaurant. He asked
Taormina if there were others.
Taormina stated there were other clustered homes. He mentioned that the
Washington Park Development was approved as a cluster in which all the homes
are detached. Which was provided under the cluster option.
Brian Duggan, 14315 Denne, Livonia, MI, speaking on behalf of the Petitioner
Soave Homes. Mr. Duggan presented Council with an updated rendering. The
units will be approximately 1,900 to 2,000 square feet. The base will be 1,400
square feet and one bedroom and loft upstairs. It would be marketed more for
senior living.
Bahr stated that this was his neighborhood for eleven years, he is very familiar
with this site and know many of the members of the former swim club. He
complimented the exterior renderings. He thanked the Inspection Department for
monitoring the site. He questioned whether precautions would be taken to
handle the rodent problem before demolition begins on the property.
Duggan responded that he hopes so and that the City would require the
Petitioner to handle the rodent property. He promised to make sure the issue was
addressed.
Bahr stated it was a legitimate concern at the site because of the nature and
condition of the site.
Duggan said he will recommend using some form of pest control in the area
before demolition begins.
Brosnan said the focus and senior and senior housing was an exceptionally good
one especially for this neighborhood. She inquired as to the price point on these
units.
Duggan stated pricing would be between the high two’s and low three’s.
Brosnan echoed Bahr’s legitimate concerns regarding the nature of the parcel
being developed. Should asked to place the condition of pest control as a part of
the approval. She asked the Don Knapp, City Attorney, if it was feasible to add
this condition to the approval.
Don Knapp, City Attorney, responded favorably to her question.
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Brosnan offered the approving resolution with the additional condition.
Richard Mataczynski, 27928 Bentley, Livonia, Michigan, stated he has been a
resident for eighteen years. He voiced his concerns whether the cluster homes
would affect property values causing property values to go down. He agreed that
something needs to be done with the site, however, wasn’t sure the cluster option
would work on the site.
Bahr responded to the resident’s concerns. He asked Mr. Mataczynski, what the
source of his concerns that the condos would hurt property values.
Mataczynski stated he believes the property values will go down. He stated that
Adams and Perrinville are both sitting dormant near the site. He was questioning
what would be done with those site, stating that if more condos are built it would
affect property values. He explained he wouldn’t have had a problem with the
original plan to have single-family homes or detached condos.
Bahr stated he’s waiting for information that reflects the attached condos would
negatively affect the home values in the area. He stated that the longtime
residents might look forward to the condos, in order, to remain in the area.
Mataczynski asked what happens with units that are no sold.
Bahr stated the developer would need to address that issue.
Mary Tworek, 27702 Barkley, Livonia, Michigan, stated she now lives in the home
she grew up in and remembers the kids playing at the CB club. She said it’s
been distressing to see the current state of the site. She would prefer the
detached condos. They would be more in line with the current homes. The
condos give more of feeling of apartment rentals. She asked if this was a senior
complex or is it restricted to seniors. There is a concern that if an investor
purchases one or more of the units, it would become rental property.
McIntyre stated that there are no restrictions that limit the community to seniors.
Duggan confirmed there are no restriction but their target is for seniors.
Tworek stated the retention pond has the potential to become a mosquito
breeding ground. She questioned whether there would be plans to spray the
area for mosquitos should it become filled and doesn’t drain. She also inquired if
it would be possible for a developer to rezone the area of Adams and Perrinville
Schools.
McIntyre asked Taormina if he would address the issue. She informed the
resident that they were a long way from decisions regarding rezoning the area
where Perrinville and Adams are located. Tonight, they can only ask questions
22
regarding the plan before Council now. She affirmed that Council appreciates
her concerns and thanked her for being present during this meeting.
Taormina stated through several pre-engineering meetings that have taken place
on this project. It was discussed the conditions of the system and it is the intent
to keep it as dry as possible. Often times language is included in the resolution
that address the issue of mosquito control. Ongoing mosquito control is an
obligation of the association. The language is not it the resolution adopted by the
Planning Commission. The language can be included if Council prefers.
Bahr stated the property that Adams and Perrinville are on different property. It
would depend on the process at the time as the what happens.
McIntyre reiterated the area in of the retention pond would be kept as dry as
possible but there will be language added to the approving resolution that will
stipulate mosquito control.
Karen Doyle Daniels, 27873 Daniels, Livonia, Michigan, has resided in the area
since 1955. She agreed with the comments of her neighbors. She asked
Council not to forget the residents in the area.
Meakin stated these are going to be single family houses that are attached. They
are not like the apartments on Five Mile. He believes it will be a huge addition to
the neighborhood. By doing it this way, there is more control over what the
developer will do. The second plan detailing the landscaping is incredible. The
developer, Mr. Soave, has done many projects in the City of Livonia, most of
them are the best in the City. He does very good work. He believes this will be
an outstanding project and for the neighborhood.
William Wing, 14135 Cardwell, Livonia, Michigan asked if these condos would be
like the ones on Middlebelt between Seven and Six Mile Road on the east side of
Middlebelt.
Meakin stated that these would be better.
Brosnan stated she shares a lot of the concerns that the neighbors spoke about.
They were her same concerns prior to coming to this evening’s meeting. She
visited Ohio recently in a lovely neighborhood in Avon Lake, which is one of the
more high-end neighborhoods. This is where her sister lives. In the middle of the
single-family homes that are divided and sitting on their own lots, there was a
development like the one before Council this evening. It was designed
specifically for senior citizens. You didn’t have to be a senior to live there. It’s
just who chose to buy and live there. It was interesting because a number of
people who lives in her sister’s neighborhood had parents that lived in the
attached condominiums and/or homes. It offered a great neighborhood feel. It
gave people different options for living in that village like atmosphere that was
described. She offered that we fear things sometimes because we don’t know
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them or we haven’t experienced them. Having the opportunity to experience this
type of living on her visit to Ohio was very delightful. She thanked Mr. Duggan for
the rendering he presented during the meeting. She was in agreement with her
colleagues that these will be an exceptional development of high quality. She is
confident it will approve the value of the neighborhood based on the Soave name
and the developments that he’s produced in Livonia. It might be different if it was
a different developer.
Brosnan offered the approving resolution for the Regular Agenda.
DIRECTION: 1) APPROVING -WITH CONDITION REGULAR
THAT THE STORMWATER
RETENTION MUST BE TREATED
2) RECEIVE & FILE – NEW DATA (NEW PLANS)
28. VACATING PETITION: Planning Commission, re: Petition 2017-04-03-01
submitted by Andres and Shelley Lesko, to determine whether or not to vacate
an existing public utility easement located on the north side of Curtis Avenue
between Merriman Road and Mayfield Avenue (31694 Curtis Avenue), in the
Northeast 1/4 of Section 10.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This is an easement that was created at the time this
subdivision was platted in the late 1940’s. It is not utilized by any companies at
the present time. DTE has responded. Notices have been sent to Consumers
Energy, AT&T and others with no response relative to any conflicts that they
might have within this easement. The Planning Commission is recommending
the vacating of this easement as it exists on the Lesko’s property.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President McIntyre adjourned the
Study Session at 9:20 p.m. on Monday, July 10, 2017.
DATED: July 19, 2017 SUSAN M. NASH
CITY CLERK