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HomeMy WebLinkAboutPARKS & REC 2017-12-06 REGULAR M I N U T E S st 771 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On December 6, 2017 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Jack E. Kirksey Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Cathy Kevra, Kevin Summers and Mark Johnson Members absent: Roger Walklin Also present: Ted Davis, Superintendent Michelle Koppin, Asst. Superintendent Tom Murphy, Facility Manager Matt Jones, LJAL Sarah Pushies, staff Harry Dakesian, staff Deb Vinitski, staff Tom Anderson, resident Douglas Ware, golf course Thomas Welsh, TJW, Inc. Terry Welsh, TJW, Inc. Dean Kendall, LCSC Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was th #3607-17 RESOLVED, that the Commission waive the reading of the minutes of the 770 Regular Meeting of the Commission held on November 1, 2017 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, and Johnson ABSTAIN: Summers ABSENT: Walklin The Chairperson declared the resolution adopted Upon a motion made by Mrs. Kevra seconded by Mr. Condon, it was #3608-17 RESOLVED, that the Commission move New Business 1 and 4 and Old Business 2 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Commission Meeting 2 December 6, 2017 Representative from Livonia Community Swim Club Re: Vending at 2018 Events – Mr. Kendall passed out some information and said he was here to request permission to vend at the swim meets they host in February and December 2018. Mr. Johnson asked about the recent Snowball Splash swim meet. Mr. Kendall said one club didn’t show up so they were done a little early and he hadn’t heard any negative comments. Mr. Davis said he didn’t hear any complaints either. Mr. Johnson asked if there were any issues with the department. Mr. Davis said no. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3609-17 RESOLVED, that the Commission approve vending for the Livonia Community Swim Club for the February and December 2018 swim meets to be held at the Livonia Community Recreation Center and that they adhere to the following policies: 1. Groups or organizations should have a permit to use the facility, i.e., athletic field, picnic permit or pool and must comply with all provision of the permit relating to the facility. 2. Groups or organizations running event should provide the City with a Certificate of Insurance in the amount set forth in our standard policies naming the City of Livonia as additional insured. 3. Selling of merchandise should be limited to their audience, participants and attendees of their function and meet City ordinances. 4. Requesting group or organization must obtain vendor license from the City Clerk, and if preparing food on site, must obtain a permit from the Wayne County Health Department. Copies of which must be provided to the Department of Parks and Recreation. Selling of alcohol is prohibited without the consent of City Council. 5. The group or organization must provide a list of vendors/merchandise or items that will be sold at their event to the Department of Parks and Recreation prior to their event. All of the required documents must be submitted at least 14 days prior to the start of the event. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Mr. Kendall left the meeting at 7:05 p.m. Letter from Edward Davis Re: Trail naming for Cathi Anderson – Mr. Davis said that Cathi Anderson had been a member for a number of years and a lot of trainers are extremely familiar with her. He said we have had some outreach from other community members about naming a trail or another feature after Mrs. Anderson. He said the Mayor has offered support for this and the Healthy Livonia initiative has been working on new trail signs for the nature preserve at Bicentennial so it would not come out of the Parks and Recreation budget. Mr. Johnson confirmed it was the trail behind the tennis courts. He offered his sympathies to Mr. Anderson and asked him to tell the Commission about his wife. Mr. Anderson said she was an amazing lady and considered the rec center her second home and she had great friends here. Several trainers were present and told the Commission of Mrs. Anderson’s volunteering and involvement within the community and of her many accomplishments. Mr. Johnson asked what is the next step. Mr. Davis said the Commission Commission Meeting 3 December 6, 2017 needs to approve renaming the trails and we hope to have the signs up by late Spring. He said funding was approved through Healthy Livonia and we partnered with an Eagle Scout on installation which will cut costs. Mr. Condon said the letters were very compelling and moving and he really likes seeing the connection between people in the recreation department and a citizen. He said this is what makes Livonia Livonia. Upon a motion made by Mr. Summers seconded by Mrs. Kevra, it was #3610-17 RESOLVED, that the Commission approve renaming the nature trail at Bicentennial Park after Cathi Anderson. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Mr. Anderson, Mr. Dakesian, Ms. Pushies and Ms. Vinitski left the meeting at 7:14 p.m. Golf Course Update – Mr. Terry Welsh said it was a good year with 1.9% over the five year average. He said #3 & 4 tee boxes at Idyl Wyld were well received and they solved the issue at #10 with cars being hit on Five Mile by removing a tree and repositioning the tee. He said #12 will be a big project in 2018. Mr. Ware explained the #12 project. Mr. Terry Welsh explained the short game area and said they will experiment in the Spring. Mr. Ware said the Jacobsen equipment lease was a great success. Mr. Terry Welsh explained bunker issues at Fox and Whispering, showed off Golf Livonia gear and said they are experimenting with different ideas and they will be back in January to th give an update. Mr. Tom Welsh said Whispering closed December 5, and the new superintendent there has done a great job. Mr. Condon asked if we will need to go out for bids for the #12 project? Mr. Davis said it may be a sole source due to the #3 & 4 project. Mr. Condon asked if the carts are leased or purchased. Mr. Terry Welsh said Whispering carts are leased, Fox Creek are leased to own and Idyl Wyld are all owned but they are on their last legs. Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3611-17 RESOLVED, that the Commission move New Business 5 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Mr. Davis explained the 409 capital request for fiscal year 2018 and said it was previously approved at the July meeting and we are bringing it back so Commission can take a second look at it. He said there is an addition of a project that did not get done in 2017 which is the patio replacement at George Murphy’s which we will rebid next year. Mr. Davis said this was brought back due to some discussion on the use of 409 so we could be on the same page. Mr. Johnson asked what was previously approved? Mr. Davis said everything except the Fox Creek patio replacement which is coming back for re-approval. Mr. Johnson said unfortunately Mr. Walklin is not here. Mr. Davis said if we take any of these projects off the 409 list, they still need to be done and they’ll be taken out of our golf course operations 508 budget. Mr. Johnson explained Mr. Walklin’s concerns about the usage of 409. He said that a concern is that lease payments from the club houses are going to a 508 account but when upgrades are needed around those we are looking to pay for that out of 409. Commission Meeting 4 December 6, 2017 Mr. Davis said we could pay for it out of 409 and have 508 pay it back similar to a loan payment. Mr. Johnson said that could probably work. Mrs. Kevra asked about the request for battery replacement for electric vehicles. Mr. Ware explained they are for the maintenance vehicles. Mr. Tom Welsh said it was stipulated that 409 wouldn’t be for labor or general maintenance but it would be for building new tees or drainage or any improvement. He said it is not stipulated what projects it can’t be used for. There was a discussion of amounts requested. Mr. Condon asked where the line is drawn between improvements and repair or maintenance. He said we have to be flexible so as not to tie TJW’s hands. Mr. Tom Welsh said back in the day they did take $60,000 out of our capital improvement fund and put it into the general fund. Mr. Johnson said it sounds like this needs some adjustment. Mr. Davis said more than the numbers it is approving the projects because numbers always change. Mr. Johnson said there are modifications that need to be made but from looking at this the issue is the patio replacement at George Murphy’s in terms of the projects. There was a discussion of the projects. Mr. Condon said he would like to know how much is in the 508. Mr. Tom Welsh said he didn’t think the 508 could withstand a $20,000 project. Mr. Condon asked who paid for the George Murphy parking lot repair. Mr. Davis said Engineering paid this year for Whispering and Fox Creek parking lot sealing. Mr. Condon said his concern is that if we use 409 for work in one place then people will expect that we’ll use 409 again for a similar project. Mr. Davis said it would still have to come before Commission to approve the project. Mr. Johnson suggested to revise the 409 capital projects request by removing the Idyl Wyld driving range and revaluing the #12 design to $26,134 for a total expenditure amount of $277,134. Mr. Condon said to change the wording from “brick paver repair” to “remove and repave”. Mr. Davis asked if the patio replacement will come from 409 or will it be a payback from 508. It was decided that it would come from the 409. Mr. Condon asked if this could wait. Mr. Davis said it could not wait due to time constraints. Mr. Summers said he appreciates this being brought back to Commission but we already had approved it and people have relied on that to a degree. He said he could understand if they had a longer discussion on it as time goes by and they may have to define it better and review it more thoroughly. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3612-17 RESOLVED, that the Commission approves the 409 expenditures for the 2018 FY with the specified changes. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Mr. Ware, Mr. Tom Welsh and Mr. Terry Welsh left the meeting at 8:11 p.m. Reports from Staff – Mr. Condon said the parade was very nice. Mrs. Kevra noted that the sound system was not good for the tree lighting. Mr. Condon suggested an overflow option for parking and possibly using a shuttle. Mr. Davis said the final numbers for the outdoor pool season are a $1.05 loss per person for Clement Circle, an over $5.00 per person loss for Botsford and an over $15.00 per person loss for Shelden. He said Shelden is the smallest loser at $13,000 but there are a lot fewer people that use Shelden. He said there is no way to cut costs for Shelden and we may need to look at this in the future. Mrs. Kevra asked about the dog park. Mr. Davis said the opening went well, there was a little software issue but over 50 dogs were registered in the first two days. He said we’ll see an increase in Spring. Mr. Condon asked if there will be a covered structure, picnic tables or more play structures. Mr. Davis said no covered structure or picnic tables but maybe more play structures. Commission Meeting 5 December 6, 2017 Communications Green Fee Report – Mr. Johnson said it’s pretty good. Mr. Condon said the weather hurt. 409 Report – Mr. Condon asked about some figures. Mr. Davis said they are expenses. LCRC Package Totals –November 2017 – Mr. Davis said it’s a tick up and people signed up before the increase. LCRC Code of Conduct – November 2017 – Mr. Davis said there were a few issues. LCRC Comment Card Report – November 2017 – Mr. Condon asked about one comment. Mr. Davis explained. Mr. Johnson asked about the clocks not all being the same time. Mr. Murphy said some are 3-4 minutes different. Old Business Letters to expired memberships – Mr. Davis said 80 letters were sent, 3 were returned, 12 passes were redeemed and there were 4 renewals. New Business Letter from Stephanie Manoogian approved for submission by Edward Davis Re: Member pricing for outdoor swim lessons – Mr. Davis said we are establishing a member rate for outdoor swim lessons as now the use of outdoor pools is free for members and we hadn’t previously had a member rate. Upon a motion made by Mrs. Kevra seconded by Mr. Summers, it was #3613-17 RESOLVED, that the Commission approve outdoor swim lesson rates as follows: PR# CURRENT RATES PROPOSED RATES Swim M R NR M R NR Lessons Outdoor 3500-16 N/A $6.50 $7.75 $5.25 $6.50 $7.75 Indoor 3524-16 $7.00 $8.50 $10.00 No change No change No change A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted Letter from Stephanie Manoogian approved for submission by Edward Davis Re: Addition of semi- private and small group pricing for swim lessons – Mr. Davis said we are evaluating fees and looking to add some options of semi-private and small group lessons as we do for fitness classes and personal training. He said we currently just have private lessons. Mr. Johnson asked if this is for indoors and outdoors. Mr. Davis said yes. Commission Meeting 6 December 6, 2017 Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3614-17 RESOLVED, that the Commission approve the following fees for 20 minute semi- private and small group swim lessons. Members Residents Non-Residents Semi-Private Swim $11/lesson/person $15/lesson/person $18/lesson/person Lesson (2 members) 72% of private rate Small Group $10/lesson/person $13/lesson/person $16/lesson/person Lesson (3 or more) 64% of private rate A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, Summers and Johnson ABSENT: Walklin The Chairperson declared the resolution adopted The Chairperson called the meeting adjourned at 8:35 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, JANUARY 3, 2018 AT 7:00 P.M.