HomeMy WebLinkAboutSTUDY - 2018-02-12
CITY OF LIVONIA – CITY COUNCIL
MINUTES OF STUDY MEETING HELD FEBRUARY 12, 2018
Meeting was called to order at 8:05 p.m. by President Toy. Present: Kathleen
McIntyre, Brian Meakin, Jim Jolly, Brandon Kritzman, Cathy White, and Laura Toy.
Absent: Scott Bahr.
Elected and appointed officials present: Don Knapp, City Attorney; Susan M.
Nash, City Clerk; Mark Taormina, Director of Planning and Economic Development;
Todd Zilincik, City Engineer; Dennis Wright, Mayor; Don Rohraff, Director of Public
Works; Doug Moore, Superintendent, Public Services; and Ted Davis, Superintendent,
Parks and Recreation.
President Toy announced the recent passing of Lillian McCann and former
Congressman Joe Knollenberg, she asked for a few moments of silence in memory of
them.
AUDIENCE COMMUNICATION: None.
NEW BUSINESS:
1. REQUEST TO ADOPT A RESOLUTION PROCLAIMING FRIDAY, APRIL 27,
2018 AS ARBOR DAY IN THE CITY OF LIVONIA: Bill Craig, Tree City
Committee Chairman and Douglas L. Moore, Superintendent of Public Service –
Operations, re: to be celebrated at 2:30 p.m. at Niji-Iro Japanese Immersion
Elementary School, 36611 Curtis Road.
Doug Moore, Superintendent, Public Service, presented the request to Council.
The Tree City Committee is planning on celebrating Arbor Day on April 27, 2018
at 2:30 p.m. at Niji-Iro Japanese Immersion Elementary School, 36611 Curtis
Road.
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
Meakin stepped down from the podium at 8:10 p.m. to avoid any perceived conflict of
interest on the following item.
2. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Frank Grisa,
O’Malley’s Bar and Grill, re: to allow their St. Patrick’s Day celebration on
Saturday, March 17, 2018, from 7:00 a.m. to midnight at 15231 Farmington
Road.
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Frank Grisa, O’Malley’s Bar and Grill, presented his request to Council. They are
seeking Council approval to allow their St. Patrick’s Day celebration on Saturday,
March 17, 2018, from 7:00 a.m. to midnight at 15231 Farmington Road. They
desire to erect a tent to handle the overflow often experienced by Irish pubs
during a St. Patrick’s Day celebration. He would also like to offer live Irish music
to his customers.
McIntyre offered the approving resolution for the Regular Agenda.
DIRECTION: APPROVING REGULAR
Meakin returned to the podium at 8:12 p.m.
3. REQUEST TO RECONSIDER TO WAIVE THE SIDEWALK REQUIREMENT:
Brian Duggan, D.S. Homes, L.L.C., re: for the single-family home to be
constructed at 29220 Roycroft Avenue, which failed on May 8, 2017 for lack of
support.
Brian Duggan, D.S. Homes, L.L.C., presented the request to Council, asking that
Council reconsider the request to waive the sidewalk requirement for the single-
family home to be constructed at 29220 Roycroft Avenue, which failed on May 8,
2017 for lack of support.
Meakin offered the approving resolution for the Regular Agenda.
Kritzman gave his explanation why he believes a sidewalk is warranted at this
location. He said this is adjacent to 7-11 which has sidewalks and the home a
couple houses down have a sidewalk. He believes it’s a high enough density to
warrant a sidewalk.
Kritzman offered the denying resolution for the Regular Agenda.
McIntyre said she had an opportunity to visit the area and while some of the
properties do not have sidewalks she thinks it’s best to require them in this area
moving forward.
Meakin said he appreciates his colleagues’ comments but added that with the
development with the new home there will be a home on each side of this
property without sidewalks and this will become a sidewalk that goes nowhere.
Duggan clarified that the property in question does not abut the 7-11 property
and said the homes on each side of this property do not have sidewalks. He said
in fact there is probably a total of maybe 9 houses on both sides of the street that
have sidewalks.
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DIRECTION: 1) APPROVING REGULAR
2) DENYING
4. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Brian Duggan, D.S.
Homes, L.L.C., re: for the single-family home to be constructed at 17835
Merriman Road.
Brian Duggan, D.S. Homes, L.L.C., presented the request to Council, to waive
the sidewalk requirement for the single-family home to be constructed at 17835
Merriman Road. He said this is pretty much the same scenario. There aren’t any
sidewalks along Merriman Road in this area.
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. PROPOSED LOT SPLIT: Department of Assessment, re: requested by Danny
Fitzgerald of Classic Building Company, for Tax Item No. 46-002-01-0399-002,
located on the south side of Eight Mile, east of Middlebelt Road, 20208 Parkville.
(Petition 2018-01-LS-01)
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. The subject property is located on the east side of Parkville
Avenue between Seven Mile Road and Morlock Avenue in the Northwest 1/4 of
Section 1. The zoning is R-U-F, Rural Urban Farm, which requires a minimum lot
size of one-half acre (21,780 square feet) and a lot width to be at least 1/4 of the
lot depth, provided that a lot shall not be required to have a width greater than
100 feet.
Existing parcel 20208 Parkville Avenue (Tax I.D. #002 01 0399 002) measures
229.22 feet in frontage along Parkville Avenue by an average depth of 300.10
feet, for a total lot area of 1.58 acres. This site is currently developed with a
single-family home.
The submitted survey shows that the parcel would be split into four (4) new
parcels of identical size. Each parcel, identified on the submitted survey as
Parcels A through D, would measure 57.48 feet in width by an average depth of
approximately 300.10 feet, for a total lot area of 17,249.75 sq. ft., or 0.396 acre.
As proposed, all four (4) parcels fail to comply with the minimum lot width and lot
area requirements as established in Section 5.04 of the Zoning Ordinance.
However, such requirements, pursuant to Sections 16.32.030a) and 16.32.110 of
the Livonia Code of Ordinances, may be waived or modified by a resolution of
City Council, delineating the requirement(s) waived, in which no less than five (5)
of the members concur.
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Danny Fitzgerald of Classic Building Company, said they’ve built this type of
house in Livonia before and he thinks these will be a perfect fit for the area.
Meakin asked Taormina if this would have to go to the Zoning Board of Appeals.
Taormina said the waiver can be granted by Council. Meakin asked Fitzgerald
why not just build the three (3) conforming lots that would fit on the property.
Fitzgerald replied that 60’ wide lots and the houses are designed for about 40’
wide lots and they are more appropriate to the area and he thinks it would look
better. Meakin asked Fitzgerald why not just build bigger houses. Fitzgerald said
they are in the 1600 to 1700 square-foot range and said that is appropriate in the
Clarenceville School District. Larger homes in that area wouldn’t work for them.
Meakin asked if they are colonial homes. Fitzgerald replied, yes, colonials with 2
car garages, 3 bedrooms, 2 ½ bathrooms with a basement. He said it is a fine-
looking house and noted that they just built a couple on Hugh Street right next
door to each other and said they are also building one on Angling.
Vice-President Jolly asked Fitzgerald for the address of one of those homes so
he could look at them. Fitzgerald replied they are building one at 20112 Angling.
He said it is located at the corner of Angling and Fargo.
Vice-President Jolly offered the approving resolution for the Regular Agenda.
Meakin asked Taormina to confirm that most of the houses on the street are 60’
wide lots. Taormina said if you look at the aerial photo in the Council packet and
look at the lots directly across the street they are 65’ wide and some of them
increase to 69’ wide. The properties behind this property are about 62’ wide but it
should be noted that those are a different zoning classification. He said if it were
the three conforming lots they would be approximately 76’ in width and would be
slightly larger than the existing lots in the area.
President Toy asked if they were brick homes. Fitzgerald replied brick and siding.
President Toy said what if it were just 3 lots instead of 4. Fitzgerald said the
houses would look small on the lots. He said that house design is perfect for the
area.
President Toy asked Taormina if he was familiar with the area and asked if there
are smaller homes on 60’ x 300’ lots. Taormina said what Mr. Fitzgerald is
proposing is pretty close to what the average lot and home size in the area.
Kritzman said in reviewing all the documents and considering the challenges of
the area; he said there is a lot of variety. Kritzman said it is not the most
attractive home design and it really doesn’t offer anything additional to the
community that isn’t already offered. He said he’s not inclined to support the lot
split and intends to take a look at one Mr. Fitzgerald’s other homes to get a visual
of what the end product may look like before he makes his decision.
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McIntyre asked Fitzgerald the square footage of these homes. He replied about
1650 square feet. She said she is in agreement with Councilmember Kritzman
and said she will need to look at a similar home and the area before she makes
her decision.
McIntyre offered the denying resolution for the Regular Agenda.
DIRECTION: 1) APPROVING REGULAR
2) DENYING
6. REQUEST TO APPROVE THE EXECUTION OF AN ADDENDUM TO THE
SPECIALIZED SERVICES VEHICLE AGREEMENT BETWEEN THE
SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION
(SMART) AND THE CITY OF LIVONIA: Department of Community Resources,
re: to accept two (2) 2017 Ford Transit 350 wheelchair lift equipped vans which
have been provided by the Federal Transit Administration (FTA) 5310 Grant
through SMART for the Livonia Community Transit Program.
White said all the paperwork appears to be in order. She noted that grant funds
are being utilized and this if for two (2) wheelchair lift equipped vans to be utilized
by the Livonia Community Transit Program.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST TO APPROVE SPECIALIZED SERVICES TRANSPORTATION
OPERATING ASSISTANCE PROGRAM THIRD PARTY CONTRACT FOR THE
PERIOD OF OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018 BETWEEN
THE CITY OF LIVONIA AND SMART: Department of Community Resources, re:
with grant funds to be used for the Livonia Community Transit Program to
provide lift-equipped transportation to the senior and disabled residents of the
City.
Meakin said this is another request utilizing grant funds for the Livonia
Community Transit Program that services seniors and disabled residents of the
City.
Meakin offered the approving resolution for the Consent Agenda.
McIntyre offered the resolution referring the subject matter of Transportation
Services to the Senior Citizens and Families Committee for its report and
recommendation for the Regular Agenda.
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DIRECTION: 1) APPROVING CONSENT
2) REFER SUBJECT MATTER OF REGULAR
TRANSPORTATION SERVICES
TO THE SENIOR CITIZENS AND
FAMILIES COMMITTEE FOR ITS
REPORT & RECOMMENDATION
8. REQUEST TO APPROVE PURCHASE FROM SOLE SOURCE PROVIDER
ADVANCED SATELLITE COMMUNICATIONS, INC.: Department of Parks &
Recreation, re: for security camera upgrades at the Jack E. Kirksey Recreation
Center, from budgeted funds.
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation is requesting your approval for
security camera upgrades at the Jack E. Kirksey Recreation Center. These
upgrades will give staff and Police improved coverage of the facility. The City
has coordinated the security camera system throughout city facilities to ease in
sharing of surveillance, with City Hall and the Police Department currently using
the Avigilon system. Specifications were prepared by the Parks and Recreation
and Information Services. Since Advanced Satellite Communications, Inc., (ASC)
is the sole provider of the Avigilon system, they are requesting the Council to
award the contract to Advanced Satellite Communications, Inc. (ASC), 12137
Merriman Road, Livonia Ml 48150, in the amount of $72,372.49. Budgeted funds
are available.
Meakin asked Davis if this will coincide with the main campus security system.
Davis replied yes.
Meakin offered the approving resolution for the Consent Agenda.
White asked Davis if these are upgrades to existing cameras or are we placing
additional cameras. Davis replied yes, they will upgrade the existing cameras
and place additional cameras for improved coverage of the facility.
Vice-President Jolly asked Davis where these cameras will be monitored from.
He said it will be the same as it currently is, there is a monitoring system set up in
the building supervisors office behind the front desk. He added that with the
upgrade it will have ability to be remotely monitored from the Livonia Police
Department.
Gus Semaan, 29625 Buckingham, addressed Council. He said he is grateful to
serve the community and grateful for support from the Council.
DIRECTION: APPROVING CONSENT
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9. AWARD OF CONTRACT: Department of Parks & Recreation, re: for Botsford
Pool Activity Features purchased through the National Purchasing Partners
(NPP) in the amount of $114,000 and utilizing grant funds in the amount of
$70,000 from the Michigan Economic Development Corporation (MEDC) and
$50,000 from Wayne County that will offset these costs. (CR 05-18 and CR 329-
17)
Ted Davis, Superintendent, Parks and Recreation, presented the request to
Council. The Department of Parks and Recreation has received grants to bring
new activity features to Botsford Pool. The specific goals of this project are to
add value and fun, while maintaining the integrity of the 50-meter pool. The
selected features meet these goals. The project will consist of adding 2 climbing
walls and a new interactive feature called Water Journey Labyrinth. They
anticipate installing the majority of this project before July 31, 2018. Also included
in the project is the Aqua Zip'N feature, though they recently received notice the
Aqua Zip'N is on backorder and, therefore, they plan to install this item in 2019.
This is also a sole source item. They recommend purchasing the water features
through the National Purchasing Partners (NPP), a nationwide channel that
offers publicly awarded agreements to public entities. The use of NPP allows
government agencies to receive discounted pricing, through their membership.
This program meets our Finance ordinance requiring competitive bidding.
Attached for your review is the quotation with the proposed improvements. They
request that City Council authorize the Mayor and City Clerk to execute a
contract in the amount of $114,000 with Vortex USA, Inc., 1420 Valwood
Parkway, Suite 205, Carrollton, TX 75006. Attached is the quote, equipment
information and NPP information. The city has been awarded grant funds in the
amount of $70,000 from MEDC (CR#05-18) and $50,000 from Wayne County
(CR#329-17) that will offset these costs.
McIntyre offered the approving resolution for the Consent Agenda.
Vice-President Jolly said this is the first time he has seen something like this
labyrinth. Davis said this is a new feature from Vortex. Vice-President Jolly said it
does appear to have some trip hazards and asked if there would be a soft
surface underneath it. Davis said it is a bit of a softer surface underneath it, but it
will need monitoring and they will place a lifeguard at that location to monitor its
use. Davis said there is an excellent video that he would be happy to forward to
Council. Vice-President Jolly asked him to please do. He also asked Davis if
there would be any water shooting up. Davis replied no.
McIntyre commented on something similar that she saw a few years back at the
Toledo Zoo in their neighborhood area geared toward young children. She said it
did draw the attention of a lot of young children and said caution is always
important anytime children are around water. She said she thinks will be a great
addition to Botsford Pool.
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DIRECTION: APPROVING CONSENT
10. REQUEST FOR AUTHORIZATION TO PURCHASE TW0 (2) 2018 FORD
ESCAPES UTILIZING STATE OF MICHIGAN BID PROCESS: Public Service
Division, re: to replace vehicles used by the Engineering Department, from
budgeted funds.
Doug Moore, Superintendent, Public Service, presented the request to Council.
The 2017-2018 approved capital outlay budget includes the purchase of two Ford
Escapes for the Engineering Section of the Department of Public Works. The
cars will not increase their fleet, they are replacement vehicles that were
purchased back in 2004 and 2006 and the repair costs of the vehicles exceeds
their value. It is the recommendation of the Public Service Division that Council
authorize the purchase of two 2018 Ford Escapes totaling $45,530.00 from
Signature Ford, 1960 E. Main Street, Owosso, Michigan 48867 and authorize the
up-fitting of the vehicles by Truck and Trailer Specialties, 6726 Hanna Lake,
Dutton, Michigan 49316 in the amount of $4,638.00. The replaced vehicles will
be disposed of thru the auction process (MITN or commercial auction). The funds
were already approved in the DPW capital outlay budget.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
Vice-President Jolly recognized all the hard work from Doug Moore and the DPW
staff during the recent snow event.
11. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) ODB TRAILER
MOUNTED VACUUM DEBRIS COLLECTORS MODEL LCT 600 USING THE
NATIONAL JOINT POWER ASSOCIATION (NJPA) CONTRACT PROCESS:
Public Service Division, re: to replace two (2) comparable units that were
purchased prior to 2006, from budgeted funds.
Doug Moore, Superintendent, Public Service, presented the request to Council.
The 2017-2018 approved capital outlay budget includes the purchase of two
ODB Trailer Mounted Vacuum Debris Collectors, Model number LCT 600.
Arrangements were made to incorporate the purchase through the National Joint
Power Association (NJPA) contract process (Contract Agreement No. 060612 -
ODB), an extended purchasing program made available to local governments
through the NJPA (which does meets the Finance Ordinance requirements). This
bid was awarded to Old Dominion Brush, Co., Inc., 5118 Glen Alden Dr.,
Richmond, VA., 23231. This purchase will replace two comparable units that
were purchased prior to 2006. The two replaced units will be used as back-ups to
the current trailer mounted leaf vacuum fleet. Pulling the two units off front line
service and having them available as back up units will help the department with
scheduling, efficiency, and overall performance for the bulk leaf pick-up program.
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All current units are front line pieces of equipment. When one unit breaks down,
the department currently does not have a back-up unit. These units have a life
expectancy of seven to ten years based on workload. It is the recommendation of
the Public Service Division that Council authorize the purchase of purchase two
ODB Trailer Mounted Vacuum Debris Collectors, Model number LCT 600 at a
cost of $31,797.63 each, for a total of $63,595.26 from Old Dominion Brush Co.,
Inc., 5118 Glen Alden Dr., Richmond, VA., 23231 with funds provided in the
2017-2018 approved capital outlay budget.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) ODB TRAILER
MOUNTED VACUUM DEBRIS COLLECTOR MODEL SCL800TM25 USING
THE NATIONAL JOINT POWER ASSOCIATION (NJPA) CONTRACT
PROCESS: Public Service Division, re: to replace one (1) comparable unit that
was purchased in 2010, from budgeted funds.
Doug Moore, Superintendent, Public Service, presented the request to Council.
The 2017 - 2018 approved capital outlay budget includes the purchase of One
ODB Trailer Mounted Vacuum Debris Collector, Model number SCL800TM25.
Arrangements were made to incorporate the purchase through the National Joint
Power Association (NJPA) contract process (Contract Agreement No. 060612-
0DB), an extended purchasing program made available to local governments
through the NJPA. This bid was awarded to Old Dominion Brush, Co., Inc., 5118
Glen Alden Dr., Richmond, VA., 23231. This purchase will replace one
comparable unit that was purchased in 2010 as a used piece of equipment. The
replaced unit will be used as back-up to the current trailer mounted leaf vacuum
fleet. Pulling the unit off front line service and having it available as a back-up
unit will help the department with scheduling, efficiency, and overall performance
for the bulk leaf pick-up program. All current units are front line pieces of
equipment. When one unit breaks down, the department currently does not have
a back-up unit. These units have a life expectancy of seven to ten years based
on workload. I t is the recommendation of the Public Service Division that Council
authorize the purchase of purchase One ODB Trailer Mounted Vacuum Debris
Collector, Model number SCL800TM25 at a cost of $51,246.80 from Old
Dominion Brush Co., Inc., 5118 Glen Alden Dr., Richmond, VA., 23231 with
funds provided in the 2017 - 2018 approved capital outlay budget.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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13. REQUEST FOR COUNCIL TO SET A DATE FOR THE PURPOSE OF
ADOPTING A RESOLUTION PLACING SPECIAL ASSESSMENTS UPON
REFERENCED PROPERTIES WHOSE OWNERS HAVE NOT PAID CHARGES
CONNECTED WITH THE 2017 SIDEWALK PROGRAM, CONTRACT 17-G,
SINGLE LOT ASSESSMENTS: Engineering Division, re: same. (CR 112-17)
Todd Zilincik, City Engineer, presented the request to Council. As Council is
aware they have their annual Sidewalk Program. Estimate letters were sent to
the residents to give them an opportunity to fix their sidewalk. A list of the
sidewalk repair locations completed in 2017 which were the homeowner's
responsibility and the cost of each sidewalk repair is provided for Council review.
They are seeking Council approval to set a date when the Council will meet for
the purpose of adopting a resolution placing special assessments upon those
properties shown on the aforementioned list where the owners have not paid the
charges prior to the established meeting date.
White offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
14. REQUEST TO APPROVE FINAL COST INFORMATION AND TO AUTHORIZE
ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re:
for the 2017 Sidewalk Program - Contract 17-G. (CR 112-17)
Todd Zilincik, City Engineer, presented the request to Council. Council
Resolution No. 112-17, adopted March 27, 2017 approved a contract for the
2017 Sidewalk Program with Joe Rotondo Construction Corporation, 38807 Ann
Arbor Road, Suite 2, Livonia, Michigan 48150. The final allocation of costs
connected to this project are shown on Attachment A. In order to finalize this
project, it is recommended that the City Council establish a final project cost at
$648,413.53 (this includes the 10% Engineering Division's administrative fee) of
which $123,927.35 is to be charged to Single Lot Assessments and a total of
$524,486.18 which is to be charged to the following City funds; $442,567.03 to
the Road, Sidewalk and Tree Fund, $54,878.10 to the Michigan Transportation
Fund (Local Road Account), and $23,312.05 to the Water and Sewer Fund. Also
included in the final project cost is $2,013.00 for the AT&T damaged walk,
$1,578.50 for the WOW damaged walk and $137.50 for the Sod Solutions
damaged walk, these costs will be billed to and paid for by each company.
Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
McIntyre asked Zilincik if there is any information on the City’s website with
recommendations for residents who may have a concern about whether or not
they should consider repairing or replacing their driveway. Zilincik said if they
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think it is a hazard they can contact the Engineering Department. He said they
typically are concerned with approach and the public sidewalk. He said if they do
choose to get the approach to their driveway done at the same time the City is
doing the public sidewalk in front of their home it can save them some money.
McIntyre asked if that information is on the website. Zilincik said detailed
information is contained in the letters that are sent out to the residents affected
by the Sidewalk Program. He said if residents have any questions they are
encouraged to call the Engineering Department.
AUDIENCE COMMUNICATION: None.
President Toy wished everyone a very Happy Valentine’s Day.
As there were no further questions or comments, President Toy adjourned the Study
Session at 9:01 p.m. on Monday, February 12, 2018.
DATED: February 22, 2018 SUSAN M. NASH
CITY CLERK