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HomeMy WebLinkAbout2019-02-04 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD FEBRUARY 4, 2019 Meeting was called to order at 8:00 p.m. by President Laura Toy. Present: Jim Jolly, Brandon Kritzman, Scott Bahr, Cathy White, Brian Meakin and Laura Toy. Absent: Kathleen McIntyre. Elected and appointed officials present: Mark Taormina, Director of Planning and Economic Development; Dave Lear, Assistant City Engineer; Paul Bernier, City Attorney; Susan M. Nash, City Clerk; Lynda Scheel, Treasurer; Dave Heavener, Chief of Fire; Ted Davis, Superintendent of Parks and Recreation; Linda McCann, Director of Community Resources; and Mayor Dennis Wright. Vice President Jolly led the meeting in the Pledge. President Toy thanked all of the City workers who helped with the frigid weather and snow in the preceding week. AUDIENCE COMMUNICATION: None NEW BUSINESS: 1. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Danny Fitzgerald, Classic Building Co., re: for the newly constructed home located at 20208 Parkville. Danny Fitzgerald, Classic Building Company, presented this request to Council. He stated there are no sidewalks currently on Parkville from Seven Mile all the way down. Councilmember Kritzman stated this is a project that has come before Council previously with a proposed lot split that was dealt with at that point. He confirmed the fact that the existing area around this particular property and the following two items to follow do not have any existing sidewalks and he doesn’t think it’s likely that they’re going to have them any time soon. He then offered an approving resolution for the Consent Agenda if there was no objection from Council. Councilmember Meakin indicated that there are some back taxes owed on this property and asked the Petitioner if that issue had been addressed and Fitzgerald replied not at the moment. Councilmember Meakin then stated he would like to offer a resolution to remove this from the Agenda until the taxes have been brought up to date. 2 Lynda Scheel, City Treasurer, came to the podium. She indicated she had sent a nd letter to Council on January 22 to inform them that the 2018 City Summer and Winter Taxes were not paid on this property and remain unpaid and the total amount owed is $4,980.73. She stated that the Petitioner can pay these to City st Hall up until the end of February and then beginning March 1, they will need to be paid at Wayne County. Councilmember Meakin stated this could be put on the Regular Agenda if the taxes are brought up to date before that time. Councilmember Kritzman stated that was going to be his request and asked the Petitioner if he was aware of the outstanding taxes on the property and Fitzgerald responded he is aware of them and that the property is in the process of being developed right now and that the taxes will be cleared up. Councilmember Kritzman indicated that Council will not be giving any affirmative action on this item unless they are cleared up by the next voting meeting which is th on February 11. He then asked that the item remain on the Agenda as an approving resolution but it not be placed on Consent. And he also offered a denying resolution in case the outstanding tax situation is not cleared up. Vice President Jolly asked Treasurer Scheel if there is also an outstanding water bill and she stated she doesn’t know the answer to that as that issue is dealt with by the Finance Department. Vice President Jolly stated he has a document in front of him that shows the property has an outstanding water bill of $327.27 as well. The Petitioner replied that the house was tore down and Vice President Jolly stated that water bills run with the property. Fitzgerald stated there was an existing house there that was demo’d out and Jolly replied that he is familiar with that. DIRECTION: 1) APPROVIING REGULAR 2) DENYING 2. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Danny Fitzgerald, Classic Building Co., re: for the newly constructed home located at 20214 Parkville. Danny Fitzgerald, Classic Building Company, presented this request to Council. 3 Vice President Jolly offered an approving and denying resolution for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 3. REQUEST TO WAIVE THE SIDEWALK REQUIREMENT: Danny Fitzgerald, Classic Building Co., re: for the newly constructed home located at 20220 Parkville. Danny Fitzgerald, Classic Building Company, presented this request to Council. Vice President Jolly offered an approving and denying resolution for the Regular Agenda. DIRECTION: 1) APPROVING REGULAR 2) DENYING 4. APPOINTMENT OF LYLE TRUDELL TO THE LIVONIA BOARD OF REVIEW: Office of the Mayor, re: to fill the unexpired term of Vahan Nazarian, which will expire on February 16, 2020. Mayor Dennis Wright presented this request to Council. He stated that Lyle Trudell has been a true asset to the City, serving many years in the Parks and Recreation as Superintendent and is asking for his appointment to service on the Livonia Board of Review. Lyle Trudell, came to the podium stating he worked for the City for forty years and retired as Superintendent of Livonia Parks and Recreation and is grateful for the chance to serve on the Board of Review. Councilmember Meakin offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF BID: Livonia Fire & Rescue, re: for renovations to the existing kitchens at Fire Stations 5 & 6, from budgeted funds. Dave Heavener, Chief of the Fire Department, presented this request to Council. He stated he is requesting an approving resolution to award the bid for renovations to Stations 5 and 6 kitchens to Dennis Building Services of Clinton Township. Both areas underwent slight renovations in 1972 when they were originally put in and feels it is time to update them. He indicated the request is to award the bid to the second lowest bidder due to the quality of cabinetry. They allowed the building companies to bid using alternate materials in their cabinetry and Dennis Building Services chose a higher quality cabinet that offers a lifetime warranty, thicker 4 construction, door frames and door hinges, and all of the drawer glides. Upon checking references for both the low bidder and Dennis Building Services, the references from Dennis Building were more favorable than the lowest bidder. Councilmember Meakin offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. AWARD OF BID: Department of Parks & Recreation, re: for the towel service at the Kirksey Recreation Center for the period April 14, 2019 to April 13, 2024. Ted Davis, Superintendent of Parks and Recreation, presented this request to Council. He stated he is asking for Council to approve a five-year contract to the low bidder and current provider, Gold Coin Laundry, for towel service at the Jack E. Kirksey Recreation Center. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO APPROVE SPECIALIZED SERVICES TRANSPORTATION OPERATING ASSISTANCE PROGRAM THIRD PARTY CONTRACT FOR THE PERIOD OF OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 BETWEEN THE CITY OF LIVONIA AND SMART: Department of Community Resources, re: with grant funds to be used for the Livonia Community Transit Program to provide lift-equipped transportation to the senior and disabled residents of the City. Linda McCann, Director of Community Resources, presented this request to Council. She stated this is their yearly contract for specialized services, this year being $18,486.00 which will go into the Transit budget to be used for the handicapped Transit vehicle. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. AWARD OF CONTRACT: Engineering Division, re: for the Tatigian Park Asphalt Path Paving Project, from budgeted funds. Dave Lear, Assistant City Engineer, presented this request to Council. He stated they were asked by the Parks and Recreation Department to do the next step in trying to get a bike/walk path through the newly named Tatigian Park. Last year a bridge was put in over the creek and now they are looking to extend from the bridge over to the dead end at Norwich and Curtis to make a seamless connection through the wood area. Bids were solicited and Nagle Paving was the low bidder on the 5 project and has provided services many times to the City and they are asking Council to approve the contract with Nagle Paving to complete the path. Vice President Jolly offered an approving resolution for the Consent Agenda and stated this is an excellent addition to the park. He brought up the question of the current homeowner that abuts this proposed path utilizing that area for personal parking and that he should be notified of the City’s plans and Lear replied that the proposed layout of the path is actually going to be on the south edge of the right of way that goes through there and not up near the house and they will be tying in along Norwich and then going north to tie into the sidewalk. Vice President Jolly then indicated he would still like that conversation to occur and Ted Davis stated he would discuss it with Code Enforcement/Ordinance and make them aware of the situation that exists. DIRECTION: APPROVING CONSENT 9. REQUEST TO WAIVE THE FORMAL BIDDING PROCESS AND APPROVE PROPOSED 2019 JOINT AND CRACK SEALING PROGRAM (CONTRACT 19- D) BY EXTENDING CONTRACT 14-D UNIT PRICES WITH MICHIGAN JOINT SEALING, INC.: Engineering Division, re: same. (CR 176-18, CR 98-17, CR 261- 16, CR 163-15 and CR 283-14) Dave Lear, Assistant City Engineer, presented this request to Council. He stated this is one their yearly contracts that they basically come back every spring to either get renewed or send it out for bids. Michigan Joint Sealing has agreed to extend their unit prices once again from the 2014 contract, so they’ve extended it three or four times by now. And they’re not looking for an increase, they’re just going to do the work under the same unit prices as it was back in 2014 and are asking Council’s approval for their contract once again. Councilmember White offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. REQUEST TO EXTEND CONTRACT WITH R.S. CONTRACTING, INC.: Engineering Division, re: for the 2019 Lane Line Marking Program (Contract 19- H) at the unit prices from the 2017 contract unit prices. (CR 87-18 and CR 78-17) Dave Lear, Assistant City Engineer, presented this request to Council. He stated this is another yearly contract they are asking to get extended from the previous year’s unit prices. R. S. Contracting, Inc. has agreed to honor their 2017 prices and continue on. It should be pointed out that R.S. is actually getting bought out by their competitor in probably another 30 to 60 days so if it was sent out for bids, it would probably solicit a single bid at a higher price. The new owner has agreed 6 to honor the contract prices from R.S. and extend the contract with the 2017 unit prices. Councilmember Bahr offered an approving resolution on the Consent Agenda. DIRECTION: APPROVING CONSENT 11. REQUEST FOR ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re: for the 2018 Concrete Road Repair Program, (Contract 18-C), to close out contract with Hard Rock Concrete, Inc., in an amount of not to exceed $306,770.50 and the new total not-to-exceed amount of $4,090,868. (CR 130-18) Dave Lear, Assistant City Engineer, presented this request to Council. He stated in their 2018 Concrete Road Paving Project there was some additional emergency work done on Newburgh Road back in November and they had come back to Council to get additional appropriations with an understanding there would be more to come once the final numbers came back on the amount of patches and everything that had to be done on Newburgh Road. They ended up spending $313,000.00 to fix some of the bad areas between Joy Road and Ann Arbor Trail in front of the school and things to get it up to passable standards. Then there was a couple of areas, the intersection on Bristol that basically fell apart and while they were in the neighborhood, so that was added onto the Paving Program as well. And then an intersection at Wayne and Oakdale just started crumbling terribly so instead of temporarily patching it and trying to get to it in a future year, they went ahead and replaced it while they were there and to get out of the neighborhood without leaving an eyesore and having to come back. In total, they are asking the Council to approve an additional expenditure of $306,770.50 to cover all the additional work that was done on the project. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. REQUEST TO ACCEPT STORM WATER FACILITIES MAINTENANCE AGREEMENT: Engineering Division, re: from Aldi, Inc., in conjunction with the construction of a storm drainage system that provides adequate drainage from property the lease holder for property at 29330 Schoolcraft Road, in the Southwest ¼ of Section 24. Dave Lear, Assistant City Engineer, presented this request to Council. He stated this is a housekeeping matter for the new Aldi’s store at the corner of Schoolcraft and Middlebelt. As part of their engineering permit approvals they were required to do storm water detention and basically enter into an agreement with the City saying that if they should fail to upkeep their system we have the right to go and 7 fix it for them and get reimbursed by them. This is more or less common on all the new developments that are going on. Sometimes, depending on which system they go to, if it’s Wayne County or the City, it depends on who has the maintenance agreement, and on this one it’s going to a City of Livonia storm, so they are doing the agreement between the City and Aldi. Councilmember Kritzman offered an approving resolution for the Consent Agenda. Kritzman then asked if the agreement that is being in place now, going to be effective over the entirety of the site and Lear replied in the affirmative saying the storm detention is more underneath the Aldi’s parking area, but the future stores have already been included in that detention coverage. DIRECTION: APPROVING CONSENT 13. PROPOSED AMENDMENT TO THE LIVONIA CODE OF ORDINANCES, AS AMENDED: Department of Law, re: to Title 12, Chapter 16 (Parks and Playgrounds), Section 010 to change the name of Helman Park to the Harry Tatigian Park and Nature Preserve. (CR 231-18) Paul Bernier, City Attorney, presented this request to Council. He stated back in August there was a resolution of Council approving the name change and this is more of a bookkeeping to make sure that the City’s ordinance reflects what Council has already done and changed the name on it. Councilmember White offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None As there were no further questions or comments President Toy adjourned the Study Session at 8:25p.m. on Monday, February 4, 2019. For the 1,866thRegular Meeting of February 11, 2019. DATED: February 6, 2019 SUSAN M. NASH, CITY CLERK In accordance with Title II of the American with Disabilities Act as it pertains to access to Public Meetings, the City Clerk’s Office of the City of Livonia, upon adequate notice, will make reasonable accommodations for persons with special needs. Please call (734) 466- 2236 or email clerk@ci.livonia.mi.us if you need assistance. Council agendas are available on the City’s website – www.ci.livonia.mi.us - under Government, City Council, Agendas.