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HomeMy WebLinkAbout2019-02-25 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD FEBRUARY 25, 2019 Meeting was called to order at 8:00 p.m. by President Laura Toy. Present: Brandon Kritzman, Scott Bahr, Cathy White, Kathleen McIntyre, Brian Meakin, Jim Jolly and Laura Toy. Absent: None. Elected and appointed officials present: Mark Taormina, Director of Planning and Economic Development; Todd Zilincik, City Engineer; Paul Bernier, City Attorney; Susan M. Nash, City Clerk; Doug Moore, Superintendent of Public Service; Jacob Rushlow, Superintendent of Public Service, Ted Davis, Superintendent of Parks and Recreation; Dave Heavener, Fire Chief; and Dave Varga, Director of Administrative Services. Councilmember Scott Bahr led the meeting in the Pledge. AUDIENCE COMMUNICATION: None NEW BUSINESS: 1. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Frank Grisa, O’Malley’s Supper Spirits & Song, re: to allow their St. Patrick’s Day celebration on Sunday, March 17, 2019 until midnight at 15231 Farmington Road. Councilmember Meakin stepped down from the podium to avoid any perceived conflict of interest at 8:05 p.m. David Grisa, 34175 Oakdale Street in Livonia, representing O’Malley’s, presented this request to Council. President Toy questioned Grisa as to how many years they have been holding this event and he responded five. She then stated that the Council’s office had received complaints recently about noise and asked if there were bands. Grisa replied they have music scheduled until midnight and then it is turned off. Toy then asked if there is a tent that houses the band the Grisa replied yes, until midnight. President Toy opened the floor for questions from Council and the audience. Doris Nowicki, 33185 Broadmoor, came to the podium to state her concerns about the loud music that is played and heard through surrounding neighboring neighborhoods. 2 President Toy asked what time the music commences and Grisa replied that it is played during the day and into the evening. Councilmember Kritzman asked for Nowicki’s address. She then stated she lives in Woodcreek Farms, she’s on a curve and the back of her house, the music comes through loud and clear. She indicated she’s vice president of the subdivision and a retired health care worker and expressed the importance of good hearing. Vice President Jolly questioned Grisa about the time of the commencement of the music. Councilmember McIntyre stated in the five years that this event has been occurring she has not received complaints from anyone else in the area. She then asked Grisa if the volume could be turned down after 10:00 p.m. and Grisa said that he would talk to his father about that. Councilmember Kritzman stated this is the kind of thing that puts them in a bind, having these sorts of events at venues throughout the community which helps to th shape the character of it from a cultural perspective. Unfortunately, March 17 falls on a Sunday this year and taking in mind the comments heard by Ms. Nowicki, he is hopeful to find a compromise. He then offered an approving resolution for the Regular Agenda. President Toy stated she would like to have something in writing from the establishment stating the limitations on the music as far as volume and time. DIRECTION: APPROVING REGULAR Councilmember Meakin returned to the podium at 8:14 p.m. 2. REQUEST FOR AUTHORIZATION TO PURCHASE NINETY (90) SETS OF HONEYWELL TURNOUT GEAR: Livonia Fire & Rescue, re: to replace sets of gear that have surpassed their usable life expectancy, at a cost of $2,013.00 per set, from budgeted funds. Dave Heavener, Fire Chief, presented this request to Council. He stated he is requesting an approving resolution to purchase ninety sets of turnout gear, that would be coat and pants. Currently their Department’s front line gear is made up of a mix match of multiple brands, multiple components of different manufacturers, different gear that has been purchased over the years and they are currently at a point where they have ninety sets of gears that have exceeded their life expectancy of in excess of ten years per NFPA. About 15% of their current firefighters are in rented gear, they are using a local vendor to rent gear for new hires to get it through because they have no inventory of backstock for that gear. This purchase will put 100% of their firefighters in a standardized front line center gear, they will all be in 3 the same set of gear and it will put them on a path to do a five-year purchase rotation for all new gear so they stay within compliance with the NFPA. It will increase overall safety, accountability and also ensure that they are providing their highest standards of safety to their personnel. They utilized the Grand Rapids Bid Spec because the Bid Spec offers them the best price for higher quality gear than they currently have, it’s about 10% cheaper than the current gear they’re in right now and about 20% cheaper than if they were to go out and bid a straight bid on the open market. So in their due diligence, utilizing a cooperative bid or a piggy- back style bid with Grand Rapids Fire Department who put it together end of last year and Douglass Safety has extended that offer to piggy-back off their bid process. Vice President Jolly asked if each set of the gear was assigned to a particular firefighter and Heavener responded in the affirmative. Jolly then asked what happens when a firefighter leaves and Chief Heavener replied that they retain the equipment, that each of their firefighters have two sets of gear. He indicated when someone severs service with the City of Livonia, all of their gear is retained and they keep a stock of it and they try to fit a new hire into used gear as long as it’s not expired gear per the NFPA. Once it expires, it is disposed of so nobody is in unsafe gear but it is reutilized up to its expiration point. Jolly asked how outdated the equipment is and Heavener responded that what happened is seven or eight years ago when they went to a second set of gear, they exhausted all of the back-up gear that they had to get everybody into a second set which is the normal gold standard for fire departments to have two sets of gear. So if one of their firefighters or any of their firefighters are exposed to a toxin or a fire, they are able to wash their gear property and go into their second set of gear without being re-exposed to the contaminants picked up in the fire or in the environment that they were previously in. That’s what depleted the majority of their back-up gear that they once had. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. REQUEST FOR AUTHORIZATION TO PURCHASE SCBA AIR FILLING STATION THROUGH THE HOUSTON GALVESTON AREA COUNCIL (HGAC- BUY): Livonia Fire & Rescue, re: to purchase one (1) Stallion Air Centaur All-In- One 3-position Breathing Air Compressor/Cascade System, from budgeted funds. (CR 61-17) Dave Heavener, Fire Chief, presented this request to Council. He stated he is requesting approval to purchase ACBA Air Filling Station which is a vital piece of equipment that refills, replenishes the air supply that is put into the air tanks that are worn on their backs in any type of hazardous environment. They currently only have one of those units and a portable unit as well but that is only for short term 4 use on a fire scene. There is one main unit that is housed at Station 1 and is currently twenty years old and it is failing on a regular basis, as a matter of fact in the past year it’s failed several times where they actually had to reach out to mutual aid to take their bottles to other cities to fill and it is in dire need of replacement and it is far past its life expectancy and the Houston Galveston Bid, that’s a national bid system, it’s a cooperative bid that they are a part of so that they ensure they are getting the most competitive governmental pricing. Councilmember Meakin offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST PERMISSION FROM WAYNE COUNTY TO CLOSE A PORTION OF FARMINGTON ROAD TO HOST LIVONIA’S ANNUAL MEMORIAL DAY CEREMONY: Department of Parks & Recreation, re: to close Farmington Road north and southbound from Five Mile Road to Roycroft, on Saturday, May 25, 2019, from 8:30 a.m. to 10:00 a.m. Ted Davis, Superintendent of Parks & Recreation, presented this request to Council. He stated they are asking for Council’s approval to request Wayne County to close Farmington Road north and southbound Five Mile to Roycroft from 8:30 to 10:00 a.m. for the Memorial Day Ceremony. Councilmember McIntyre offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF BID: Department of Parks & Recreation, re: for Leisure Pool renovations including removal of sun decking, install new decking, deck drain replacement, refinishing of pool floor, light fixture repairs, pool gutter replacement, and the addition of rope anchors at the Jack E. Kirksey Recreation Center, from budgeted funds. (CR 06-19) Ted Davis, Superintendent of Parks & Recreation, presented this request to Council. He introduced the Aquatic Coordinator, Stephanie Manoogian, who will be presenting this as well as the next four items on the Agenda. Ms. Manoogian stated they are requesting the award of bid for the leisure pool renovations that consisted of the projects listed in the request. She indicated they bid out multiple options for each of the items on this project to best determine how to proceed in the best interest of the City. She stated the bid tabulations were included in the packets for Council and that they are requesting that the deck removal be awarded to Motor City Floors and Coatings, which was the low bid on that item. For the decking, they went with some alternate decking from Aquatic Renovation Systems, which was not the low bid but was in conjunction with the pool floor finish, it’s the same company, and they will also be doing the deck drains 5 and pool gutters. She went on to indicate that they opted to delay the lighting project for both the spa and leisure pool and lastly, they are requesting that OP Aquatics receive the bid for the rope anchor hooks. She stated this is in conjunction with Council Resolution #06-19, where Council approved the water features. Councilmember Kritzman offered an approving resolution for the Consent Agenda. Councilmember Meakin welcomed Ms. Manoogian in coming before Council for the first time. DIRECTION: APPROVING CONSENT 6. AWARD OF BID: Department of Parks & Recreation, re: for maintenance work on the water slide bolts and paint for the Leisure Pool renovation at the Jack E. Kirksey Recreation Center, from budgeted funds. (CR 06-19) Stephanie Manoogian, representing Parks & Recreation, presented this request to Council. She stated they are looking to do maintenance on the water slide with some bolt work and also there is a need for custom scaffolding to reach the tower of the top of the slide to do some duct work as well as some electric work up in the tower. They are requesting to award the bid to U + S Companies, which was the low bid at $53,000. Councilmember White offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. AWARD OF BID: Department of Parks & Recreation, re: replacing the tile baseboard and window sill replacement for the Leisure Pool renovation at the Jack E. Kirksey Recreation Center, from budgeted funds. (CR 06-19) Stephanie Manoogian, representing Parks & Recreation, presented this request to Council. She stated this project is in conjunction with the other two projects. They are asking to award the bid to SCI Floor Covering, as they were the only submission for this project. Councilmember Bahr offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6 8. AWARD OF BID: Department of Parks & Recreation, re: for the water feature and a new ADA lift installation for the Leisure Pool renovation at the Jack E. Kirksey Recreation Center, from budgeted funds. (CR 06-19) Stephanie Manoogian, representing Parks & Recreation, presented this request to Council. She stated this item is the installation of the water features that were approved under Council Resolution #6-19. Only one bid was received on this from OP Aquatics and they are requesting to award this to them. Vice President Jolly commented on the need to replace the ADA Chair Lift and also how much the aquatic program has improved under Ms. Manoogian’s direction. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. AWARD OF CONTRACT AND PROFESSIONAL ENGINEERING SERVICES FOR THE FOOTING DRAIN DISCONNECTION PROGRAM (FDDP): Public Service Division, re: to perform all necessary work to complete this project, from budgeted funds. Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated this item tonight is a continuation of their Footing Drain Disconnection Program that the DPW had budgeted for and implemented back in 2017 and into 2018 with construction. That includes removal of footing drains, the program consists of removal of footing drains for about fifty homes. This year’s program is looking to build on the successes of the last program and looking to disconnect again up to about fifty more footing drains that contribute clean water from the ground into our sanitary sewer system using up the capacity that would otherwise be there for sanitary sewage and is being taken up by that clean water. In the last year’s program the construction contract was awarded to Bidigare Contractors based on their unit prices that were bid in 2017. Through some negotiations with them they’ve offered to actually reduce their pricing from the 2017 bid and extend the same terms of the contract for this 2019 program. Bidigare has done an excellent job providing a high quality product in this previous program and have had a lot of success in providing a very satisfactory product to the Livonia residents. Additionally, they are also looking to have OHM Advisors provide professional engineering services in this year’s program. OHM staff did a great job working the residents last year in the previous program and they have shown very thorough preparation and professionalism to ensure a successful program. He stated the request is approve a contract extension for Bidigare Contractors to perform the work related with construction and approve a contract supplement for OHM Advisors to provide professional engineering services for the project and authorize an additional appropriation and expenditure in the amount of $700,000.000 from the unexpended fund balance of the water and sewer fund. 7 Councilmember Meakin thanked Rushlow for his negotiations in reducing the costs with this extension. He then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. REQUEST TO EXTEND CONTRACT WITH ETNA SUPPLY COMPANY, THE SOLE SOURCE PROVIDER OF SENSUS METERS IN MICHIGAN: Public Service Division, re: for water meters and supplies in an amount not to exceed $1,500,000.00 annually, for a two-year extension. (CR 90-16) Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated in March of 2016 City Council passed a resolution awarding a three-year contract to Etna Supply Company for water meters and supplies. That resolution also authorized the Director of Public Works to negotiate a two-year extension. The DPW staff successfully negotiated a price quote for a two-year st extension with Etna which will go through March 31 of 2021. Compared to the previous year’s pricing, that negotiated extension reflects actually an overall decrease in unit pricing for most items in the first year for 2019/2020. And no increase or a very minimum increase in some of those unit prices for year two which would be partially 2020/2021. Similar to the previous three-year pricing, this two-year extension also includes a potential price reduction if we do bulk purchases as in the past to purchase bulk orders of 2,000 or more meters or remote read end points to get installed into the City’s water system. He is requesting authorization for purchases from Etna Supply Company in an amount stst not to exceed $1,500,000.00 annually from April 1 of 2019 through March 31 of 2021 at the unit pricing as reflected in the packet and those budgeted funds are available through the Water and Sewer budget. Secondly, they would like the formal bidding process waived because it’s a sole source provider of the sensus meters for Michigan. Councilmember Kritzman offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. AWARD OF BID: Public Service Division, re: for replacement and installation of a new irrigation system at designated areas within the Civic Center Complex, from budgeted funds. Doug Moore, Superintendent of Public Service, presented this request to Council. He stated the funds for the replacement of the irrigation systems were requested an approved in the 2019 Capital Budget, the project was advertised in the Livonia Observer and on MITN. A mandatory pre-bid meeting was held on September 28, 2018 to discuss the project. One contractor and two suppliers attended the meeting. The bid opening was on October 9, 2018. D & B Landscaping, a long time Livonia contractor, was the only bidder on this program. They have installed 8 several systems for the City including the Jack E. Kirksey Recreation Center, the Five Mile/Farmington Road Boulevard islands, the Hill House and Blue House systems at Greenmead, and they have rehabilitated the system on the south lawn of City Hall. This work will entail upgrading the pump and system for Nehasil Park, replacement of the system at Civic Center Senior Center, replacement of the th system at the old 16 District Courthouse, replacement of the system at LFD headquarters. The listed items fit into the budgeted funds for this program. The City Hall system and the system for the Police Station were too expensive this year. The systems that are being replaced will be abandoned in place and new systems will be able to manage irrigation more effectively, especially during rain events. We will hopefully not have irrigation systems running during thunderstorms. The Department is asking Council to approve the sole bid by D & B Landscaping in the amount of $116,232.00. Councilmember McIntyre inquired about if any new improvements have occurred in irrigation systems. She then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None As there were no further questions or comments President Toy adjourned the Study Session at 8:43 p.m. on Monday, February 25, 2019. For the 1,868thRegular Meeting of March 11, 2019. DATED: March 1, 2019 SUSAN M. NASH, CITY CLERK In accordance with Title II of the American with Disabilities Act as it pertains to access to Public Meetings, the City Clerk’s Office of the City of Livonia, upon adequate notice, will make reasonable accommodations for persons with special needs. Please call (734) 466- 2236 or email clerk@ci.livonia.mi.us if you need assistance. Council agendas are available on the City’s website – www.ci.livonia.mi.us - under Government, City Council, Agendas.