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HomeMy WebLinkAbout2019-04-22 CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD APRIL 22, 2019 Meeting was called to order at 8:00 p.m. by President Laura Toy. Present: Jim Jolly, Brandon Kritzman, Scott Bahr, Kathleen McIntyre, Brian Meakin, and Laura Toy. Absent: Cathy White. Elected and appointed officials present: Mark Taormina, Director of Planning and Economic Development; Todd Zilincik, City Engineer; Paul Bernier, City Attorney; Susan M. Nash, City Clerk; Linda McCann, Director of Community Resources; Jacob Rushlow, Superintendent of Public Service; and Mayor Dennis Wright. Councilmember Jim Jolly led the meeting in the Pledge. Councilmember McIntyre announced the upcoming bike/school day which will take place th on Wednesday, May 8 from 3:00 p.m. to 5:00 p.m. at Stymelski’s Veterans Parks. Registration starts at 2:30 p.m. and there will be bike gear giveaways and you can pre- register at LivoniaBikeWalk.com and there will be a skills competition and rules of the road. There will be safety demonstrations and an on road bike tour. This is sponsored by SEMCOG and the City of Livonia and the schools that are participating are Buchanan, Kennedy, Riley, Holmes, Hoover and Frost. She thanked all the people involved in making this event happen. Councilmember Bahr announced that Livonia’s Annual Household Hazardous and th Electronic Waste Drop Off Event will be Friday, April 26 from 3:30 p.m. to 7:30 p.m., and th Saturday, April 27 from 8:00 a.m. to 1:00 p.m. at Ford Field. They accept paints, stains, fertilizer, lawn and garden chemicals, antifreeze, gasoline and similar products and also electronic waste will be accepted including computers, monitors, scanners, printers, cell phones, fax machines, televisions, etc. This is a joint venture with the City of Northville so only residents of the City of Livonia and the City of Northville can participate. President Toy stated that Vice President Jolly will be celebrating his birthday on Friday, th April 26. AUDIENCE COMMUNICATION: None NEW BUSINESS: 1. REQUEST TO BARRICADE CITY STREETS: Hannah Gore, re: from Monday, August 5, 2019 through Friday, August 9, 2019, from 9:00 a.m. to 1:30 p.m. each day on Van Court between Raleigh and Levan, for Vacation Bible School. 2 Hannah Gore, 36516 Parkdale, presented this request to Council. She stated that she grew up going to the church that is located at Van Court and that they have hosted a vacation bible school for the past ten years, this will be the eleventh, and the fourth request for barricades. The barricades will be located on the corner of Raleigh Avenue and Van Court and at the end of her driveway on Van Court, so it will not going to barricade the houses that are at the end of the road there, they will have access to their houses from Levan, and there is only a small section of Van Court that will be barricaded as the ages of children attending are between the ages of 3 and 10 and the church has the property across Van Court which is a big grassy field and that participate in stations so they end up crossing that road throughout the Vacation Bible School. She stated it’s not a very busy road, but busy enough that they would need to monitor the cars and cross with them every time if it wasn’t barricaded. She said they also put cones up along Parkdale and the children are monitored when they are out on that lawn to make sure that they stay away from the Parkdale traffic. Councilmember Kritzman stated this is the fourth year for this request and it make sense for all involved and offered an approving resolution for the Consent Agenda. Gore also thanked the Livonia Police Department as they always come by every year and allow the children to go in the police car. DIRECTION: APPROVING CONSENT 2. REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE AND TO ERECT SIGNS AT REFERENCED LOCATIONS: Fred E. Sackllah, Festival Chair Person, The th Basilica of St. Mary Antiochian Orthodox Church, re: in connection with their 11 Annual Michigan Fun Fest to be held from Thursday, May 30, 2019 through Sunday, June 2, 2019, at Bryant Park, 18000 Merriman Road. Councilmember Meakin offered an approving resolution for the Regular Agenda to allow Fred Sackllah, Festival Chairperson, to appear. DIRECTION: APPROVING REGULAR 3. APPOINTMENT OF DILLON BREEN TO THE LIVONIA BROWNFIELD REDEVELOPMENT AUTHORITY: Office of the Mayor, re: for a term which will expire on November 24, 2021. Mayor Dennis Wright presented this request to Council. He stated that he is asking for Council to approve the appointment of Dillon Breen to the Livonia Brownfield Redevelopment Authority. He said that Dillon is a lifelong resident of Livonia and is currently a Trustee on the Schoolcraft College Board, former member of Livonia Human Relations Commission and the Local Officers Compensation Commission. He indicated that Dillon has a bachelor’s degree in geology with a minor in geography. He also holds an Environmental Analysis and Land Resource Analyst 3 Certificate. He indicated that Mr. Breen was in audience this evening to answer any questions. Councilmember Bahr offered an approving resolution for the Consent Agenda and commented on his service to the community. Mr. Breen came to the podium and stated it would be an honor to help serve the City he loves so much as a member of the Brownfield Redevelopment Authority. Councilmember McIntyre stated that as a member of the BRA, she is happy to have Breen join them to fill some of the open spots that have been available. She went to say filling the position with someone who is so competent, service oriented and with his background, it will be helpful and useful to have him serve on the board. DIRECTION: APPROVING CONSENT 4. REQUEST TO APPROVE THE EXECUTION OF SPECIALIZED SERVICES VEHICLE AGREEMENT BETWEEN THE SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION (SMART) AND THE CITY OF LIVONIA: Department of Community Resources, re: to accept one (1) 2019 Ford wheelchair lift equipped bus which has been provided by the Federal Transit Administration (FTA) 5310 Grant through SMART for the Livonia Community Transit Program. Linda McCann, Director of Community Resources, presented this request to Council. She stated that Community Resources had an opportunity to apply for a grant for a free bus through SMART and they were awarded it. She is asking Council’s acceptance for the 2019 Ford Wheelchair Lift Equipped Bus; it’s going to be used by the Senior Center to get the seniors back and forth to the Center every day. She stated the program is named SCAN, where the seniors will be picked up in the morning and bring them to the Center at no charge. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. REQUEST TO AUTHORIZE PURCHASE OF ONE (1) 2019 FORD F-550 UPFITTED AS A DUMP TRUCK THROUGH THE STATE OF MICHIGAN BID PROCESS: Public Service Division, re: to replace a vehicle for the primary use of the Roads Department, from budgeted funds. Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated this item is a request to purchase one 2019 Ford F-550 Pick- Up Truck. This would be a new piece of equipment replacing an aging truck used through the Roads Department as really the frontline piece of equipment for road maintenance, catch basin repairs, snow removal, pavement repairs and other road 4 related improvement projects. The vehicle that it’s replacing is just something that’s beyond its expected useful life and is very costly to continue and try and repair, to maintain it in a workable value. So the existing piece of equipment that’s being replaced will also be auctioned off, to be disposed of that way through an auction process. The purchase also includes the upfitting of the truck with other features including a tipper, dump body with a roll type tarp on the back, safety equipment, lighting and a V plow for snow operations. The funds for this vehicle were already approved and budgeted through the Capital Outlay Account and pricing of this vehicle was set through the State Bid Process and extended purchasing program made available to local governments through the State of Michigan, and also Macomb County Purchasing Co-op. So it is the Department’s recommendation that Council proceed to authorize the purchase of this one 2019 F-550 Pick-up Truck in the amount of $46,277.00, as well as authorizing the outfitting of the vehicle through Truck & Trailer Specialties in the amount of $42,770.00. Vice President Jolly offered an approving resolution for the Consent Agenda.- DIRECTION: APPROVING CONSENT 6. AWARD OF BID: Public Service Division, re: for water main repair clamps for a period of two years from May 1, 2019 through April 30, 2021. Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated this item was the specifications and advertisement for these bids was placed through the MITN Trade Network on line and three bids were received for these repair clamps. The lowest qualified bidder was ETNA Supply Company and it is the Department’s recommendation that Council proceed to award the Water Main Repair Clamp Contract to ETNA Supply for a period of two years beginning May 1, 2019 through April 30, 2021 with a not to exceed amount of $140,000. They are also asking that Council accept bid prices of the second low bidder, T & N Services, in case there’s an event where the low bidder is unable to provide the needed parts in a water main emergency circumstance. Councilman Meakin offered an approving resolution for the low qualified bidder and also approve the second qualified bidder in case the first one cannot complete the contract for two years for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO AUTHORIZE APPROPRIATION AND EXPENDITURE: Public Service Division, re: for materials, equipment and labor necessary to perform the emergency storm sewer repair on Angling Street, from the Unexpended Fund Balance. 5 Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated this was an emergency repair that was needed to undertake in Section 1 of the City, which was Angling Street near the intersection of Fargo, where that T’s in to Angling Street which runs alongside of a branch of the Upper Rouge River. So in early February they became aware of this situation, that there was a failing storm sewer outlet where the pipe outlet had failed and there was some risk of undermining of the road as well the guardrail along the side. The challenge was that it is heavily forested along the river bank there and there was also DTE overhead lines, so they had to quite a bit of coordination with them to come out and clear the trees that are near their lines, the power lines, and then mobilize our emergency tree contractor as well to clear a path so that they could get down to the storm sewer to do the repair. There was also quite a bit of coordination with Clarenceville Schools transportation to make sure that the roadway was closed due to safety concerns during the work time. So there was a bit of poor weather obviously as we get sometimes here in February, the repair th was delayed for a few weeks and started February 19 and was completed in two th days by our contractor, D’Angelo Brothers on February 20. So the storm sewer was replaced, a new outlet was constructed and the stream bank was stabilized to make sure the road stayed where it should and was not impacted. There was also a new guardrail installed alongside that roadway. In accordance with the City Ordinance, we are notifying you of this emergency and requesting payments made to in this situation to D’Angelo Brothers in the amount of $52,126.60 and authorize this additional appropriation and expenditure. Councilwoman McIntyre stated that two years ago she had an opportunity to see a significant break on Ellen Street just north of Five Mile and she and the Mayor went over there and met Todd Zilincik and D’Angelo Brothers was the repair contractor for the City at that time. She stated she was really impressed with the people that were there, their knowledge, and also the way they so clearly worked with the City and understood exactly what they were doing. All of the documentation is here and she knows that we try to avoid these emergency situations but they happen. She then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. REQUEST TO AMEND COUNCIL RESOLUTION 37-19: Engineering Division, re: to award 2019 Lane Line Marking Program (Contract 19-H) to P.K. Contracting, Inc. subsequent to acquisition of R.S. Contracting, Inc. Todd Zilincik, City Engineer, presented this request to Council. He stated this is a housekeeping issue in order to make sure they stayed in good graces with the Law Department, so due to the recent acquisition of R.S. by P.K., in order to execute the contract they want to make sure they have the proper contractor and that will be P.K. As stated before, there are very limited personnel that does lane line marking or joint sealing programs. P.K. acquired R.S. and they are looking for 6 Council’s approval, the contract amount stays the same but just that P.K. will now be handling all of the contracts that were previously approved by R.S. Vice President Jolly offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. REQUEST TO RESCIND COUNCIL RESOLUTION 104-07 WHICH ACCEPTED JURISDICTION AND MAINTENANCE OF THE STORM SEWER WITH TALON TLE – LIVONIA, L.L.C. FOR DAY CARE CENTER AT 37550 SEVEN MILE ROAD AND ACCEPT STORM WATER MANAGEMENT SYSTEM (SWMS) SUBMITTED BY 37550 SEVEN MILE ROAD, L.L.C.: Engineering Division, re: for the Day Care Center located on the north side of Seven Mile Road, west of Newburgh Road (37550 Seven Mile Road), in the Southeast ¼ of Section 6. Todd Zilincik, City Engineer, presented this request to Council. He stated this again is a housekeeping issue, but it’s rare that they get a storm water management system rescinded. This is because the property was sold and the property was split. The storm water facilities will still remain on the property, however there’s two different owners for this parcel so they are asking to rescind the old agreement and this will allow the new agreement to come into play with the two different property owners. And I may add if I may to the Law Department, to maybe have the previous Liber Page number be included in the rescinding resolution so that they can ensure that the previous council resolution which was recorded back in August of 2007 can be filed by the Title Company. So there may have to be some additional wording on the Regular Meeting to work with City Council to make sure they have the appropriate language. Vice President Jolly stated he appreciates that the City is staying on top of things like this and being proactive and he then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. (RECALLED) REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE AND TO ERECT SIGNS AT REFERENCED LOCATIONS: Fred E. Sackllah, Festival Chair Person, The Basilica of St. Mary Antiochian Orthodox Church, re: in connection th with their 11 Annual Michigan Fun Fest to be held from Thursday, May 30, 2019 through Sunday, June 2, 2019, at Bryant Park, 18000 Merriman Road. President Toy asked Fred Sackllah to come to the podium to talk about Agenda Item No. 2. Fred Sackllah, Festival Chairperson for the “2019 Michigan Fun Fest”, 18100 Merriman, came to the podium and apologized for not being present at the time his item was called. He cited his 7-week old new baby son for his distraction. He 7 stated this is the eleventh year for the festival and they’re excited about it with some added attractions. They are working with a couple local foster children places and will provide entrance to 300 kids with wristbands to ride the rides. They are opening on Thursday, then Friday, Saturday and Sunday. On Thursday they a kick-off with an assembly of pop instrumentalists that are going to play while the foster children are there to kick-off the festival. There will be a casino, lots of entertainment, carnival rides, food, they are brining in unique new vendors for food in addition to the Middle Eastern food and the carnival food, southern ribs, some Louisiana style food. He stated the set-up is pretty much the same and that he may come back to talk about one additional thing if things work out but right now they’re just asking for their basic approval for the festival. President Toy asked for the dates and address of the festival. Sackllah replied that the event is being held at Bryant Park at St. Mary’s Church, 18100 Merriman Road between Six and Seven Mile, starting Thursday, May 30, 2019 and running through Sunday, June 2, 2019. He invited everyone to come and enjoy the festival and said details can be found at MichiganFunFest.com and see the list of entertainment and vendors. th Councilmember Meakin asked how the fireworks went last year for their 10 Anniversary. Sackllah stated that it was spectacular. There were one or two complaints of things could be changed for the better but as far as security, as far as safety, as far as crowd control, it was wonderful. They did realize last year that the festival has grown so this year they are bringing the Livonia Reserves and Livonia Police Officers to help with their private security to enjoy the event. It turned out well and they are contemplating doing it again and it was well received by the community. He said people whose homes were adjacent to Bryant Park were having backyard parties while enjoying the fireworks display. They also addressed parking complaints from neighbors by working with the Police Department and having signs made up that say no festival parking on the side streets. Councilmember Meakin asked if they were planning to request fireworks for this year and Sackllah replied not at this meeting. Meakin also said he talked to some friends of his that are neighbors and they enjoyed it. Sackllah said the Church’s main intention is to bring benefit to the community by keeping costs down. Councilmember Meakin thanked Sackllah for all he does and told him to give Father George his best. 8 Councilmember Meakin then offered an approving resolution for the Consent Agenda in place of the Regular Agenda that was made earlier. Councilmember McIntyre stated this is a wonderful example of how organizations work together with the neighbors in Livonia and she thanked Sackllah for his proactive approach to solving issues and making things work and that all he and Father George do for the community. Sackllah wanted to thank the neighbors as well. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION None As there were no further questions or comments President Toy adjourned the Study Session at 7:39 p.m. on Monday, April 22, 2019. nd For the 1,872 Regular Meeting of May 8, 2019 DATED: May 1, 2019 SUSAN M. NASH, CITY CLERK .