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HomeMy WebLinkAbout2020-04-27 CITY OF LIVONIA — CITY COUNCIL MINUTES OF STUDY MEETING HELD APRIL 27, 2020 Meeting was called to order at 8:00 p.m. by President Kathleen McIntyre via Zoom remote technology. Present: Rob Donovic, Jim Jolly, Laura Toy, Scott Bahr, Cathy White, Brandon McCullough and Kathleen McIntyre. Absent: None. Councilmember Rob Donovic led the meeting in the Pledge of Allegiance. Elected and appointed officials present: Mark Taormina, Director of Planning and Economic Development; Todd Zilincik, City Engineer; Paul Bernier, City Attorney; Susan M. Nash, City Clerk; Judy Priebe, Director of Legislative Affairs; Casey O'Neil, Director of Information Systems; Ted Davis, Superintendent of Parks and Recreation; and Jacob Rushlow, Superintendent of Public Service. President McIntyre stated that she forgot to mention at the Regular Meeting that she is participating in the Zoom remote meeting from Council Chambers, on the second floor of City Hall, and the City Clerk from her office in City Hall and Paul Bernier from his office, and all other Councilmembers are appearing remotely via Zoom, following all of the State and County guidelines about social distancing and workplace safety. She wished Councilmember Jim Jolly a happy birthday which he celebrated on April 26th; Vice President Scott Bahr, who will be celebrating on May 6th, and Mayor Maureen Miller Brosnan who will be celebrating her birthday on May 8th Councilmember Donovic wished his younger brother Johnny a Happy 12th birthday. He then requested to refer an item to the Law Department for report and recommendation, the matter of opting out of unwanted distribution of newspapers on private property when owners do not want them and asked that item be put on the Regular Agenda for the meeting of May 11th Councilmember Jolly stated that that is an item that has come up quite a bit over the last four years and maybe before that and that the Law Department was requested to investigate whether or not there is an opt out option and he believes their determination at that time was that residents could not opt out but there have been some changes in the law that now allow residents to possibly do so as other cities have as well. He said it would be a welcome change for residents in Livonia to not have to pick up the pink bags from the apron of their driveway daily, or weekly basis, and he supports it being referred to the Law Department. Vice President Bahr clarified that the subject matter is for unsubscribed newspapers being left on driveways and Donovic replied that was his intent, for the unsubscribed distribution of newspapers to residents. 2 Councilmember McCullough stated he does support this and that the City of Ferndale recently passed an ordinance which was related to basically the distribution of unsolicited materials and what he learned is that City's cannot ban it, but they can put ordinances in place that have limitations on them, whether it has to be on the porch, it can't be left on the road, and that he thinks that would be the direction that would probably eliminate a lot of the troubles with the distribution of those. Attorney Bernier stated he agreed with Councilmember McCullough, that there has been a recent change and that he had read the case a couple weeks ago, but during the pandemic it took a backseat in terms of what they were dealing with. He said the Law Department has been asked several times about this from various councilmembers about the issue and that their hands previously were pretty much tied but there seems to be a recent case that may untie the City's hands a little bit, so that the Law Department will look into it for Council. There was no Audience Communication at the beginning of the meeting. NEW BUSINESS 1. REQUEST TO RENEW SOFTWARE MAINTENANCE AGREEMENT WITH SOLE SOURCE PROVIDER: Department of Management Information Systems, re. with ESRI Inc., for the City's Geographic Information System (GIS) for a period of one year, from budgeted funds. Casey O'Neil, Director of Information Systems, presented this request to Council. He stated this item is an annual renewal of their ESRI (GIS), which is the City's Geographic Information Systems software. This software provides mapping tools that are used for Engineering, DPW, Planning, Assessing, Inspection, as well as for the public on the City's website. A recent example of this is our GIS Administrator, Dan Teodor, recently built the Covid-19 Tracking Dashboard using these tools and that allowed them to connect the John Hopkins public data, the County data, and our own City Covid data and put it on one place. This is a sole source item and the renewal cost is $21,000.00, which is accounted for in budgeted funds. Councilmember Toy stated this Agreement has served the City well and since it is a sole source, she offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. AWARD OF BID: Department of Parks and Recreation, re: for Fox Creek Golf Course Restaurant Drop Ceiling Replacement, from budgeted funds. Ted Davis, Superintendent of Parks and Recreation, presented this request to Council. He stated this item is a drop ceiling replacement for the Coach's Corner Restaurant at Fox Creek Golf Course. Bid specifications were put out by 3 Purchasing, five bids were received, and they are asking Council to award the project to the low bidder, Allied Building Services of Detroit, in the amount of $45,814.00. They are also asking Council to authorize an additional appropriation from the Unexpended Fund Balance of the Capital Projects Fund 401 for this project. Councilmember McCullough stated that there were conflicting schedules in the bid packet based on construction schedules. On one page it showed it was going to be eight days but then it showed three to four weeks for submittal, two weeks for the grid, two weeks for the lighting and three days to pad out the ceiling and he wanted to confirm that they were going through with the eight days. Davis replied that he did follow up with Allied as the bid was a little confusing, and that there is a two-week lead time for supplies and then they are saying they can hold to the eight-day total project length. McCullough asked if this is going to be off hours, to allow Coach's to operate, or is there a plan to work around them. Davis replied that with the type of work they're doing, once you put in a scaffolding, it's going to be pretty much impossible to work around them, maybe the restaurant may still be able to be open and they might be able to work a carry-out somehow with it, but patrons going in there won't be possible. McCullough stated he is happy to hear that the timeline of the project length is the lesser of the two. He then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. REQUEST TO APPROVE A ONE-YEAR CONTRACT EXTENSION WITH HYDROCORP SERVICES FOR THE CROSS CONNECTION CONTROL PROGRAM: Public Service Division, re: to perform all work necessary to complete the program requirements, in an amount not to exceed $63,270.00, from budgeted funds. (CR 97-15) Jacob Rushlow, Superintendent of Public Service, presented this request to Council. He stated this item is in regard to the water system cross connection control program that's necessary to reduce the risk of contamination to the public water supply which could occur if there's questionable water that leaves a private facility's plumbing and enters the public water supply through backflow. This item is regarding a one-year extension of a current contract with Hydrocorp Services and this is for that work related to the water system cross connection program based on their original contract terms. The program itself applies really to private facilities including industrial, commercial, processed water, pools, for example, irrigation systems, and that really just includes a periodic onsite inspection and testing across the City at about 3,300 water accounts. Since 2010 Hydrocorp has 4 managed this program for the City, they have very extensive knowledge of the City's system, and they have gained a very good reputation with these private facilities that require the inspections and testing on a regular basis. The recommendation from the Department is to approve a one-year contract extension with Hydrocorp Services through April 30, 2021 and to authorize an expenditure from budgeted funds in the amount of$63,270.00. Vice President Bahr asked with the previous contract being for five years, he understands the City is getting an extension of the previous rates, is there any expectation that this extension could be for more than the one year at the current rate. Rushlow responded that at this point that has not been explored with the Contractor to see if they would be willing to go beyond more than one year. They felt that since it was a five-year contract already that a one-year extension would be most appropriate at this time. Vice President Bahr offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. AWARD OF CONTRACT AND REQUEST TO AUTHORIZE AN ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re: for Water Main Improvements which are part of DWRF Project No. 7452-01, Project Areas 1 & 3 with $4,136,851.55, to be reimbursed by the proceeds of the Drinking Water Revolving Fund Revenue Bonds. (CR 389-19 and 364-19) Todd Zilincik, City Engineer, presented this request to Council. He stated as Council is aware, the City has done DWRF projects in the past, the previous one was done in 2015 in the amount of $7.5 million and before that it was in 2014 for $3.5 million. They were successful in completing those projects and that he is looking forward to Council's approval on this particular project. Back in January of 2019, with the assistance of OHM, a project plan for the Water Management plan was provided to EGLE and they were fortunate to be chosen for the third round of DWRF Funding which involves basically fourteen different locations over a five- year period, so they're getting the first round of funding for 2020 which will carry over into 2021. With that there were three project areas identified for this particular contract, Project Area 1 and 3 was bid out, it was put on MITN on March 17th and bids were opened on April 14th. D & D Water & Sewer was the lowest bidder of the four that submitted bids on MITN, and they are asking Council's approval to assist in Project Area 1 which is at Six Mile and Middlebelt, and the other Project Area 3 which is Bonaparte Gardens in Section 35, south of Plymouth Road, in the amount of $4,136.851.55, again, there are appropriation expenses that will be required and this is a low interest loan through the State of Michigan from EGLE, and that Jessica Caters is also on line from OHM, and Jacob Rushlow as well. 5 President McIntyre asked if we were required to participate and make updates by DWRF to our drinking water system, it's something that we're required to do and pay for, correct? Zilincik replied correct. The City had a Water Master Plan and as part of this project requirement the City had an overall project improvement plan that was submitted in January 2019. McIntyre then stated that Zilincik had indicated that some of this was going to be paid for by grant. Zilincik said he misspoke. The grant is a low interest loan through the State. The overall project was considered $38 million, and we're only a portion of about just under $10 million dollars for these three projects out of the fourteen which will continue in funding if we can get funding through the State in the next round. McIntyre then asked if getting the low interest loans is a competitive process and the City had to compete to get those loans, is that correct? Zilincik replied correct. The City got the project submitted and then was rated higher on the priority list, and again, with the thanks of OHM Advisors and Jacob Rushlow who worked with EGLE to get this project plan in and get approval to get the funding which is about $10 million to help assist us in improving our aging infrastructure for water main and we are grateful. President McIntyre thanked Zilincik and stated she wanted to point that out because she thinks it's important for Council and the residents to understand this, that the City is required to make these expenditures for the Drinking Water System but because of the excellent work of the Engineering Department, Todd Zilincik, his department, Jacob Rushlow, Department of Public Works, and our vendor who supports a lot of our infrastructure projects, OHM, Jessica Caters, the City was able to get very advantageous funding to do this required work. Councilmember White asked if Zilincik is familiar with the company that is doing the work on this project and has the City used them before. Zilincik replied yes, they were instrumental with Murphy Pipelines back in 2008, they did stuff on Terrence, between Middlebelt and Inkster. They just finished up Five Mile Road Water Main Project, two phases, 2017, from Inkster to Middlebelt, and then last year from Middlebelt to Merriman, so they're very familiar with them, they've worked in various communities and we're very fortunate to have a good bid to move forward with the project. So, again, they know the contractor, well- known, and can get the job done as he did on Five Mile Road. 6 Councilmember White then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. AWARD OF CONTRACT AND REQUEST TO AUTHORIZE AN ADDITIONAL APPROPRIATION AND EXPENDITURE: Engineering Division, re: for Water Main Improvements which are part of DWRF Project No. 7452-01, Project Area 2 with $3,298,157.70, to be reimbursed by the proceeds of the Drinking Water Revolving Fund Revenue Bonds. (CR 389-19 and 364-19) Todd Zilincik, City Engineer, presented this request to Council. He stated this is a shortened version of the last Agenda item. Basically, we're at the section of Project Area 2, which is Devonshire Park Subdivision, it's in Section 35 between Henry Ruff and Middlebelt Road, north of Joy. They're looking to replace those water mains that run north and south along those side streets there, between Henry Ruff and Middlebelt. The project cost is $3.2 million as stated, and again, there were five bids that varied from $3.2 million all the way up $5.4 million. Again, they were able to get D & D Water & Sewer to bid this project, they'll be doing both projects. These will be prevailing wages following the protocol that's necessary for DWRF Funding and looking to start these projects in June. Overall it's encompassing about seven to eight miles of replacing existing water mains. Typically when our infrastructure is built, a lot of the streets have six to eight-inch water mains going down the street, and we'll now be able to replace those eight-inch water mains through the pipe bursting method and add additional fire hydrants for fire hydrant protection and make it a reliable water source that will actually go from the water main, service leading from the water main to the stop box and potentially to the house if there's a lead service lead. Councilmember Donovic asked Zilincik with the virus going on right now, does he anticipate any sort of projects being postponed ever though they're outdoors and they're essential? Zilincik replied no, they're looking to start the Road Program for the asphalt next Monday on May 4t", as long as they follow the guidelines provided by the Governor, but he's not sure what will take place in June, but again, they will be following distancing rules and looking to pipe bursting methods on either end of the potential water main itself but again, it's to be determined what's going to take place and is fluid with the Covid virus, but don't foresee any delay in this project, it's critical to the City's infrastructure and like anything else they can't put anything on hold and we want to make sure we don't impact the safety of the workers and the residents obviously. 7 Councilmember Donovic then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. REQUEST TO DESIGNATE CONSULTANT, THROUGH THE QUALIFICATION BASED SELECTION (QBS) PROCESS AND AMEND ENGINEERING CONTRACT WITH OHM ADVISORS, TO PROVIDE PROFESSIONAL ENGINEERING SERVICES: Engineering Division, re: for the Drinking Water Revolving Fund (DWRF) Project No. 7452-01, Project Areas 1, 2 and 3, in an amount not to exceed $594,800. (CR 389-19 and 365-16) Todd Zilincik, City Engineer, presented this request to Council. He stated on the previous two bids, the contractor provided Inspector Days for those projects, and now roll into what you see here before you through OHM Advisors, they're going to take on the responsibility of working with the City to do testing, inspection and final close-out and administration of the project to make sure the City is in compliance with the Davis-Bacon rules and make sure we have certified payroll. With their assistance we'll be able to hold the contractor accountable and make sure we meet the goals and expectations when it comes down to the end when we're being audited and we're looking forward to their inspection reports to make sure that they follow, the contractor follows the standards and specs of the City. They have done a great job on the previous two DRWF projects and I'm sure had the top notch inspectors out there for us as always and look forward to a successful project in 2020 and carrying over to 2021 to hopefully complete this and look forward to another opportunity to do more DRWF projects in the future. President McIntyre asked Zilincik to refresh Council's recollection on what exactly Davis-Bacon requires as far as prevailing wages. Zilincik replied that it just wants to make sure that the laborer or operator is paid those prevailing wages for their particular duties, some people are nonunion so they want to make sure whoever is working for the contractor is getting that prevailing wage at that particular job title. So not jumping into an excavator and a laborer, everyone has a job out there and they want to make sure that they're getting paid those prevailing wages and there's a certified payroll at the end, the contractor verifies that those are the people on the job site, those were the titles they have, and it's actually kept in place so when we come in and have the audits done by Plante Moran that we are in compliance and make sure that we don't lose future funding and that's a critical element of this for our contractor. President McIntyre stated those are required because of the funding that we're able to obtain, special loans and other funding, correct? 8 Zilincik replied that is correct. Due to the requirements of the low interest loan, they have to make sure that we make those prevailing wages and they provide that to us and Jessica if you're on board, feel free to speak if you'd like. President McIntyre said that Jessica Caters from OHM is present via Zoom and asked if she'd like to comment before it goes to Council or the audience. Jessica Caters, OHM Advisors, stated she thinks Todd did a greatjob of explaining and that prevailing wages, there are multiple different requirements that when you're taking Federal loan dollars which the DRWF Project is, that need to be met by both the contractor, the suppliers for the materials and then also for any of the consultants or professional services that you enter into contracts with and OHM will assist the City in making sure all of those are in compliance and they will also be inspecting the pipe bursting installation for the new water main, almost eight miles of water main that is going to be done over the next year and a half. Councilmember McCullough stated that OHM has a great track record, they're one of the better engineering firms out there and they've worked with the City for a long time, so he'd be happy to offer an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. WAIVER PETITION: Planning Commission, re: Petition 2020-03-02-02 submitted by Unleashed Pet Care Real Estate L.L.C., to operate a veterinary clinic on the east side of Middlebelt Road between Joy Road and West Chicago Avenue (9300 Middlebelt Road) in the Southwest '/4 of Section 36. Mark Taormina, Director of Planning and Economic Development, presented this request to Council. He stated hopefully everyone can see the graphic that is on the screen. He said this is a request for Waiver Use approval, it involves the development of a new veterinary clinic. The site is the former Turowski Funeral Home, which is on the east side of Middlebelt, it's roughly a block south of West Chicago Avenue. This site is roughly % of an acre in size, it has 230 feet of frontage on Middlebelt, and about 140 feet of frontage on Hathaway. The building that is located on the property today, the former funeral home, as you can see the building is on the north side of the site, that building is approximately 4,750 square feet in area. You can see there's parking on the north, the east, and the south side of the building. The only appreciable amount of landscaping on the site is the area between the building and Middlebelt Road. The new veterinary clinicwould occupy the entire building. It is noted that this property is in the process of being rezoned, First Reading was given by City Council on February 12th. The veterinary clinic will occupy the entire building, a floor plan was submitted with the application. What this floor plan illustrates is what the interior layout of the clinic would look like and you can see from this diagram it would include several exam rooms, as well as offices, a reception area, waiting room, surgery areas, dog washing area, X- rays, receiving and storage as well as other various support rooms. The site plan 9 as you can see does several things on the exterior of the site. It removes roughly twenty-four of the existing fifty-four parking spaces along the north side of the property. This is in order to build an additional grooming space on the property. There are currently three driveways on the property. The northerly driveway will be removed as part of this, so just the two southerly driveways, those are the two that are on the right-hand side of this drawing will remain. Additional landscaping is also being provided in the southeast corner of the property; a new dumpster enclosure is also being installed on the east side of the property against an existing block screening wall. The Planning Commission reviewed this in detail at their meeting on April 14th and recommended approval. Vice President Bahr stated he thinks this is going to be a really nice development for that area and he appreciates the landscaping plans they have but he noticed in the Planning Commission notes that there was a comment about that they had wanted to fence in that grass area on the north side but it wasn't approvable, what is the reason that's not approvable, is that just because it fronts the street? Taormina replied that the limitation with respect to fencing is that it could not project any closer to the street than the line of the building. So that's something that we had notified the Petitioner that they would have to go through hearings for any additional fencing that would be installed in this area here and they opted just to remove that fencing, I believe they feel that it's not needed today. They'll be able to respond more specifically to that fencing. Vice President Bahr stated he thinks it's a good development and can understand their need for the fencing but also understand the reason it's not feasible in that spot. Councilmember Donovic said looking at some of the conditions he noticed it talks about the parking lot shall be repaired; does that mean the entire parking lot or only certain portions of the parking lot? Taormina replied that typically that means the entire parking lot gets resealed and restriped, that probably would be typical in this particular project since there's going to be so much activity being done on the site, they'll probably have to reseal and restripe the whole parking lot. Donovic then asked if they will be redoing the lighting fixtures because he lives next to this property and he is super excited to see this, it's a beautiful building and to see this building going to a really good use like this, but are the lights in the parking lot, the fixtures, are those going to be replaced to not affect residents behind the eastern wall right there? Taormina replied they're probably not going to be replaced but shielded and hopefully there's language in the approving resolution to require that those lights be shielded if they're not currently shielded. 10 Councilmember Donovic said he received a call from a resident concerning if there was an outdoor portion to this where dogs would be barking and affecting residents next door, and in looking at the description, there is no outdoor portion to this. I know there was some confusion by the residents on this. Taormina replied that veterinary clinics are prohibited from having any type of dog runs, but there is that grassy area where obviously people could go to to use prior to bringing their pet in for some kind of service. Again, I'll let the Petitioner and the architect describe that in more detail. Councilmember Toy stated in the past prior Councils have addressed veterinary clinics that there was a concern with them being there for 24-hours if you recall that, and providing outdoor area there perhaps after they perform surgery, etc., and the dog is awake or the cat, they can go for a walk and get some exercise and obviously do their business. So that green area does provide for that kind of venue, is that correct then, Mark? Taormina replied that's correct. Toy then said she had not had any calls from residents but he brought up an excellent point on the lights. She then asked the veterinarians background that are moving into the building, have they done work in Livonia before? Taormina replied he would let them speak but they have an existing clinic in the Metropolitan Area that they will be either moving that facility into Livonia or expanding it, they are experienced. Vice President Bahr offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. VACATING PETITION: Planning Commission, re: Petition 2020-02-03-01 submitted by Zeimet Wozniak & Associates, on behalf of Schoolcraft College, to determine whether or not to vacate a section of the existing water main easement within the Schoolcraft College campus, located on the east side of Haggerty Road between Six Mile and Seven Mile Roads (18600 Haggerty Road and 17950 College Parkway) in the Northwest '/4 and Southwest '/4 of Section 14. (CR 319- 19) Mark Taormina, Director of Planning and Economic Development, presented this request to Council. He stated as everyone knows the college is in the process of building a sports center on its campus in partnership with St. Joseph Mercy Health System. Construction of that facility required the relocation of an existing water main, that water main public was within an easement, it's customary that those easements get vacated once that new water main is installed. It requires a 11 Planning Commission Public Hearing. The Planning Commission reviewed this at their meeting on April 14th and is recommending approval. I note that the project engineer is available for any questions if you have any. Councilmember Toy offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 9. VACATING PETITION: Planning Commission, re: Petition 2020-02-03-02 submitted by Woodhaven Retirement Community, to determine whether or not to vacate a section of the existing water main easement located on the south side of Wentworth Avenue, west of Middlebelt Road (29667 Wentworth Avenue) in the Southeast '/4 of Section 14. (CR 62-20) Mark Taormina, Director of Planning and Economic Development, presented this request to Council. He stated very similar to the last item, construction at Woodhaven necessitated the relocation of a water main and a fire hydrant. The easement is a short section that needs to be vacated and the representative, Randy Gasser from Woodhaven is present if you have any questions. Gasser stated that Woodhaven is totally in support for what seems to be needed and makes good sense and he is present to answer any questions.as well. Vice President Bahr asked Gasser for the exact coordinates that the easement is that is being proposed and Gasser answered it's 28.46. Vice President Bahr said he is kidding, that Mr. Gasser is a good friend of his, and he then offered an approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. SITE PLAN PETITION: Planning Commission, re: Petition 2020-02-08-01 submitted by Ventura & Associates, on behalf of Western Wayne Physicians, to construct an addition and remodel the front entrance of the existing building located on the east side of Levan Road between Lyndon Avenue and Five Mile Road (15160 Levan Road) in the Northeast '/4 of Section 20. Mark Taormina, Director of Planning and Economic Development, presented this request to Council. He stated this is a site plan petition which involves an existing medical office building that is on Levan Road. This property is directly across from St. Mary Mercy Hospital. The site itself is roughly 4/10ths of an acre in size, it's zoned OS (Office Services), as well as a portion being zone C-2 (General Business). There's an existing building and this building is L-shaped, with the addition that will actually square off the building. There's two additions actually, this is the larger of the two, it's about 590 square feet, it's in the southwest corner of the building. The second addition is mostly right where the main entryway is into the building. The purpose of this is to provide an enclosed airlock as well as 12 a vestibule for persons that are entering the facility. The smaller addition is only 53 square feet and when you add the two together it's going to bring the total building area to about 2,866 square feet. So, the proposed additions comply to all height, area and setback requirements of the OS Zoning District. There is additional landscaping that's provided around the foundation of the building as well as the north side of the building. That landscaping addition will bring it up to about 20% of the site so that's more than the 15% that we typically like to see. The required parking for this facility is 21 spaces; the site plan shows 23 available parking spaces. This is what the rendering will look like, this is that vestibule area and this grey material here is a simulated stone material that would go on the building, you can see the asphalt shingle roof here. This is the existing mansard roof, that would be extended all the way out to the edge of the new addition. The larger of the two additions consists of a very similar material as what's shown on the vestibule. The Planning Commission again reviewed this at their meeting a couple weeks ago and is recommending approval of the plans as submitted. Councilmember Toy asked if the wooded area contained wetlands and Taormina responded there is a flood plane and a creek through here, this is the same creek that runs behind the gas station and Rennold's Ravine. There are some wetlands associated with this but that's correct. Toy then asked if this was going to be used by physicians that practice out of St. Mary's Hospital and other places and Taormina replied perhaps, he believes there's some affiliation but he'll let the Petitioner answer that. Councilmember Toy stated she thinks it's a vast improvement to the building, that it needs updating and they certainly provided for that in their renderings, and she then offered an approving resolution for the Consent Agenda. President McIntyre asked Taormina to go back to the street view and pointed out that the new entryway would be on the front of the building, but there are no plans to change the current mansard roof or windows or anything else. Petitioner Doug Valsone replied that the windows on the wall are new and shingles on the mansard will be re-shingled. Vice President Bahr asked Zilincik whether there would be any impact on the adjoining Rennold's Ravine subdivision where there was erosion in the past and asked him to elaborate if there was any concern there. Zilincik replied that since they're within the 500 feet of the stream, they're going to require soil erosion sedimentation control plan from the developer for this, so that will help protect any erosion into that stream itself. But as you're aware several years ago we spent $19,500 of the residents and the City probably spent close to $20,000 per lot to address that with the grant we had, so we obviously want to protect that wetland and the Bell Creek portion there with the soil erosion control 13 plan and to have a bond based on our parameters but that's a great point as we want to protect that area under construction. Councilmember McCullough thanked the Petitioner for coming forward with a nice plan in bringing the building up to 2020, an existing facility that definitely needs a facelift. DIRECTION: APPROVING CONSENT 11. SITE PLAN PETITION: Planning Commission, re: Petition 2020-03-08-02 submitted by Lincoln Dental, to construct an addition to the existing building located on the north side of Joy Road between Inkster Road and Harrison Avenue (28000 and 28024 Joy Road) in the Southeast '/4 of Section 36. Mark Taormina, Director of Planning and Economic Development, presented this request to Council. He stated the site that is the subject of this petition is located on Joy Road, as you indicated, between Floral and Deering Avenues. You may recall this site, at least the address, 28024 Joy Road, this Petitioner recently acquired that site from the City, and has a dental practice located on the property adjacent to that. The purpose for acquiring that property from the City I think last year is to expand his practice. This is an aerial photograph so you can see showing the building as it exists, mostly on the west side, and this is a site that was acquired from the City by the Petitioner with the express intention of constructing an addition to this existing building. This is the site plan, what it looks like. This grayish area shows the size of the addition, that would be about 1,250 square feet, that would bring the overall building area up to 2,700 square feet. You'll notice that there are some residential homes that are located to the north of this property. The existing developed property, the original site, does contain a masonry wall that runs to the edge of the property about here. With this addition and the improvements to the site, the masonry wall will be extended all the way to the northwest corner of the expanded site where they'll provide a full screen adjacent to the residential properties. There's really no changes occurring to any of the parking lot or any of the landscaping, it's just the building addition which is going to match the style of the existing structure. It complies in all respects with the setback requirements, both the side, the rear, as well as the front. The parking is adequate at 35 spaces and once again the Planning Commission reviewed this petition in detail on April 14th and they're recommending approval. Councilmember Donovic asked Taormina in regard to the masonry wall that runs between the residents and the property we're talking about here, that is going to be similar material to the existing wall, correct? Taormina replied that he believes the approving resolution addresses that, if not, that's something that we can adopt as part of the resolution. I don't have a photograph showing what that existing wall looks like, maybe the Petitioner or his architect could shed some light on that. 14 Donovic then said his next question is about conditions 9 and 13, they talk abut the walls of the dumpster enclosure and asked for information, when you talk about a medical building like this, it apparently does not have an outdoor trash dumpster which means there's no wall out there, enclosure for the dumpsters; and number 13 says if it is determined that an outdoor trash dumpster is needed, then the next step will take place there. What are the rules there, how can a medical company not have a dumpster enclosure when you're talking about medical waste and what not. Taormina replied that many of these facilities have a service that comes and picks up the trash and general office refuse that could be placed at the curb as part of their option, but any medical waste obviously is handled through the private service. That item was addressed during the Planning Commission review. The Petitioner indicated that at the present time they did not see the need for a dumpster, that they currently don't have a dumpster on the site. The Planning Commission thought it was important to address that, nonetheless, as part of the approving resolution, stating that if and when they decide that any type of dumpster is needed on the site, that they work with the Planning Department on the details of that enclosure, Planning and Inspection. Donovic then offered an approving resolution for the Consent Agenda with the condition that the wall that is between the residents and this building is of similar material and if there is in the future a dumpster enclosure, making sure that the material used for that dumpster enclosure is decorative or it matches the existing building. Councilmember Toy stated she thought Donovic brought up an interest point on that dumpster. She then asked Taormina how will we know if that building will need a dumpster in the future? How do we rest assured what type of medical trash is being put out on the road for safeguarding purposes; is there an inspection process to check on that? Taormina responded that he doesn't know the full answer to that question, he would say if there's any concern expressed by residents as to the safeguards, that some unsafe sanitation practice, that clearly the Inspection Department would respond to that. This has been a practice that has been in existence, he's not aware of there being any problems. Again, the resolution attempts to address the need for the dumpster in the future should they choose to install one, but beyond that he doesn't see that the Petitioner is on the Zoom meeting to answer. Councilmember McCullough asked in terms of items that appear on the Agenda, are they aware of any timelines associated with these proposed projects, estimated completion times? 15 Taormina replied he has no information in regard to the timeline on this project, they'll have to work with Engineering as well as Inspection on permitting, whether or not they break ground this fall with everything else going on, but site plans are good for one year and unless they pull a permit then the site plan would expire. McCullough then stated it's always nice to see the progression of the projects they approve around town. Councilmember Jolly stated he would feel more comfortable if this item was placed on the Regular Agenda since the Petitioner is not present and the issue of going into potential enclosure that may not materialize, Council should not get hung up on. President McIntyre stated she was going to suggest it be put on the Regular Agenda as well, seeing that the Petitioner is not present. And addressing Councilmember's Jolly's concerns, she believes that medical waste, the regulations are controlled at the State level or at the County level, and there's a built-in compliance mechanism there, the kind of services that he mentioned, so she agrees with his point on that. Councilmember Toy stated she was wondering what the process was and was happy to have it placed on the Regular Agenda. Councilmember Donovic then asked that it be put on the Regular Agenda as well since the Petitioner is not here and that the comments about the trash should be taken into consideration as well. DIRECTION: APPROVING REGULAR There was no Audience Communication at the end of the meeting. President McIntyre welcomed Director of Legislative Affairs to the Zoom meeting and hoped her recovery was going well. As there were no further questions or comments, President McIntyre adjourned the Study Session at 9:16 p.m. on Monday, April 27, 2020. For the 1,896t" Regular Meeting of May 11, 2020. DATED: May 4, 2020 SUSAN M. NASH, CITY CLERK