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HomeMy WebLinkAbout2022-07-06 M I N U T E S th 824 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On July 6, 2022, the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Jack E. Kirksey Recreation Center Conference Room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Cathy Kevra, Mark Johnson Members absent: Kevin Summers, Katie Jolly Also present: Edward Davis, Superintendent Michelle Koppin, Asst. Superintendent Tom Murphy, Facility Manager Jason Patterson, Detroit Fire Dept. Jhender Sunke, Greenmead Gardener Ramesh, Greenmead Gardener Krishna, Greenmead Gardener Divaras, Greenmead Gardener Srinvas, Greenmead Gardener Ananda Andoa, Greenmead Gardener Subba Kola, Greenmead Gardener Audience Communication – Mr. Johnson verified everyone is here for Greenmead gardening except Mr. Patterson. He explained the time limit for speaking. Mr. Sunke said he is happy with the garden and gave a brief history of his time using it. He explained that he has been using the same fence structure for seven years and was informed this year that his fence is too high. Mr. Johnson informed him his time is up. Mr. Sunke said he is speaking for everyone so Mr. Johnson allowed him more time. Mr. Sunke said the last couple of years have been different management wise and wondered if all gardeners are being held to the same rules. Mr. Johnson said we will look into this and get a response back to the gardeners. The gardeners left the meeting at 7:11 p.m. Mr. Johnson said the minutes cannot be approved as there are not enough Commissioners that were at the last meeting present. He said we will approve them at the next meeting. Upon a motion made by Mrs. Kevra seconded by Mr. Condon, it was #3834-22 RESOLVED, that the Commission move NB-4 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, and Johnson NAYES: None ABSENT: Summers and Jolly The Chairperson declared the resolution adopted. Commission Meeting 2 July 6, 2022 Representative from Detroit Firemen’s Fund re: vending at Softball Burn Tournament at Bicentennial Park – Mr. Patterson said they are having a tournament at Bicentennial Park and the Benevolent Fund, which is 100% non-profit, wants to sell shirts and hats. He gave an explanation of the tournament. Mrs. Kevra asked how many teams are expected? Mr. Patterson said 20-21 teams. Mr. Johnson verified the application is just for vending. Mr. Davis said yes, the fields are reserved. Mr. Johnson said I think it is a great event. Mr. Condon asked if there will be alcohol and what time the tournament is. Mr. Patterson said no alcohol and the tournament is 8:00 a.m. until it finishes. Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3835-22 RESOLVED, that the Commission approve vending at the Detroit Fire Softball Tournament at Bicentennial Park August 20-21, 2022. 1. Groups or organizations should have a permit to use the facility, i.e., athletic field, picnic permit or pool and must comply with all provision of the permit relating to the facility. 2. Groups or organizations running event should provide the City with a Certificate of Insurance in the amount set forth in our standard policies naming the City of Livonia as additional insured. 3. Selling of merchandise should be limited to their audience, participants and attendees of their function and meet City ordinances. 4. Requesting group or organization must obtain vendor license from the City Clerk, and if preparing food on site, must obtain a permit from the Wayne County Health Department. Copies of which must be provided to the Department of Parks and Recreation. Selling of alcohol is prohibited without the consent of City Council. 5. The group or organization must provide a list of vendors/merchandise or items that will be sold at their event to the Department of Parks and Recreation prior to their event. All of the required documents must be submitted at least 14 days prior to the start of the event. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, and Johnson NAYES: None ABSENT: Summers and Jolly The Chairperson declared the resolution adopted. Mr. Patterson left the meeting at 7:20 p.m. Reports from staff – Mr. Johnson asked about the Fly a Kite event. Mrs. Koppin said there were 17 registered. Mr. Johnson asked about the Big Picnic. Mr. Davis said it is a new event at Greenmead with concerts, big yard games, tours, fitness classes, archery and the store is open. He said it is a free event that runs 11am-3pm. Mr. Johnson asked if Greenmead supplies everything? Mr. Davis said no just the yard games. Mrs. Koppin said there is pie and ice cream and face painting for purchase. Mr. Condon asked if this involves Greenmead 365. Mr. Davis said no. Commission Meeting 3 July 6, 2022 Mr. Condon asked if Clement Circle pool furniture was new when the pool was built. Mr. Davis said this purchase is part of a Wayne County grant and we’re just adding more furniture. Mr. Condon asked what is an archery range unique shooter. Mr. Murphy said we count every person only once even if they come 10 times. Mr. Condon commented the Memorial Day Ceremony was very good and the staff did a great job. He said the speaker was one of the best we’ve had. Mr. Johnson said the Senior Center report could be cut down. There was a discussion of what the Commission would like to see on the report. Mrs. Kevra asked about an incident with a part time staff person. Mr. Davis explained. Mrs. Koppin said Emily and Ethan wrote and received grants this year for headstones and archery equipment. Communications nd 2 Quarter Budget Report – Mr. Johnson asked about Fund 211. Mr. Davis explained. Mr. Condon suggested removing it from this report. Mr. Johnson had a question about the golf budget. Mr. Davis said he would find out and report back. 409 Report – Mr. Johnson had a question about a Fox Creek contribution. Mr. Davis said he would find out and report back. Green Fee Report – Mr. Johnson said June was great, keep up the good work. He said the year to date is still a little slow. Mr. Davis said we are still well above the 5-year average. LCRC Package Totals – Mr. Davis said it is still climbing. There was a discussion about the Civic Rec auto billing issue. LCRC Code of Conduct – Mrs. Kevra asked about an incident. Mr. Murphy explained. LCRC Comment Card Report – Mr. Condon asked when parties were stopped. Mr. Murphy explained. Old Business Parks and Recreation Commission Goals Aligning with Livonia Vision 21 – Mr. Johnson asked if this is worth keeping on the agenda. Mr. Davis said we can take it off. NEW BUSINESS Letter submitted by Tom Murphy approved for submission by Edward Davis re: Increase in NR Open House Fee – Mr. Davis said this hasn’t been raised since 2013. Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3836-22 RESOLVED, the Commission approve the Open House non-resident fee increase as proposed. Commission Meeting 4 July 6, 2022 OPEN P&R# CURRENT PROPOSED HOUSE Non-3339-13 $3.00 $5.00 resident fee Roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, and Johnson NAYES: None ABSENT: Summers and Jolly The Chairperson declared the resolution adopted. Letter submitted by Ethan Engel approved for submission by Edward Davis re: T-Ball and Coach Pitch Volunteer Coach Recognition – Mr. Davis said we need to get more volunteers. Mr. Johnson asked if this will be enough? Mr. Davis said no, but where do we draw the line. Mr. Johnson said we can try it and see what happens. Mrs. Koppin said this will start in the Fall. Mr. Condon asked if Fall T-ball is popular. Mr. Davis said yes. Upon a motion made by Mrs. Kevra seconded by Mr. Condon, it was #3837-22 RESOLVED, the Commission approve continuing to give a full refund of the registration fee for a coach’s registered dependent(s) or family members on the team(s) they are coaching and also to give them four (4) free day passes to the Kirksey Recreation Center upon completion of the current season. Roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Kevra, and Johnson NAYES: None ABSENT: Summers and Jolly The Chairperson declared the resolution adopted. Letter submitted by Michelle Koppin approved for submission by Edward Davis re: Revisions to Jack E. Kirksey Recreation Center House rules – Mr. Condon asked about fingerprinting. Mrs. Koppin said we are working on connecting to Civic Rec. Mr. Condon asked about people not wanting to give their fingerprints due to privacy concerns. Mr. Davis said the prints don’t get uploaded to the FBI database, this is a closed loop. Mrs. Koppin explained it is taking an image and saving it to a number not a name. There was a discussion about this. Mr. Davis said we will have a dual system for a while. Mr. Condon asked about an app based entry. There was a discussion. Mr. Davis said we need to address a common area dress code for the recreation center. There was a discussion. Mr. Johnson said we will table this for further discussion. The meeting was adjourned at 8:30 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, AUGUST 3, 2022 AT 7:00 P.M.