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HomeMy WebLinkAbout2022-08-03 M I N U T E S th 825 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On August 3, 2022, the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Jack E. Kirksey Recreation Center Conference Room, 15100 Hubbard, Livonia, Michigan. Paul Condon, Acting Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present: Paul Condon, Kevin Summers, Katie Jolly Members absent: Cathy Kevra, Mark Johnson Also present: Edward Davis, Superintendent Michelle Koppin, Asst. Superintendent Brenda Allen, Last Day Dog Rescue Debbie Trapp, Compton Village Erin Curd, Old Rosedale Gardens Debie LaRocque, Compton Village There was no Audience Communication Upon a motion made by Mr. Summers seconded by Mrs. Jolly, it was rd #3838-22 RESOLVED, that the Commission waive the reading of the minutes of the 823 Regular Meeting of the Commission held on June 1, 2022 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Mr. Condon said the minutes of the July meeting cannot be approved as there are not enough Commissioners that were at the last meeting present. He said we will approve them at the next meeting. Upon a motion made by Mr. Summers seconded by Mrs. Jolly, it was #3839-22 RESOLVED, that the Commission move Communications 6, New Business-1 and New Business-5 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Commission Meeting 2 August 3, 2022 Letter to residents re: Dooley Park parking lot – Mr. Davis said we are adding a parking lot due to the sale of the LPS property north of Dooley Park. He said this will alleviate any potential congestion or parking on the street. Mr. Davis said the contractor has agreed to pay a portion of this and engineering has budgeted funds set aside as well. He said if everyone is in agreement we could possibly start this project this year. He explained the initial plan was to eliminate the ice rink but there was a lot of feedback against that. He explained the amount of spaces and that the driveways would be one way each. Mr. Condon said it is typical to have a small parking lot adjacent to a park and play structure. Ms. Trapp said she was against eliminating the ice rink and pointed out that this will put car lights into people’s homes. She also wondered why there is an entrance and an exit instead of one driveway. She said she is all for the parking lot. Mr. Davis said we are trying to go as narrow as we can to get more spaces. He explained why the rink is not always filled due to weather. He said there is one streetlight there but will be no lights in the parking lot. Mrs. Jolly said the park closes at dusk. Ms. LaRocque suggested a different location for the driveway and asked if there will be curbs and benches and angle parking. Mr. Davis said there will curbs and benches, probably angle parking and explained that making a two-way driveway will cause the lot to be wider. Ms. Tapp asked if the plan will change from the one presented tonight. Mr. Davis said no. Ms. Trapp left the meeting at 7:20 p.m. Representative from Old Rosedale Gardens Homeowner’s Association Re: Movie Night in Kleinert Park – Ms. Curd said she was here on behalf of Old Rosedale Gardens Homeowner’s Association regarding having a movie night at Kleinert Park on Saturday, September 17, 2022 at 8:00 p.m. She said there is no rain date and they will be showing the movie Big. Mr. Condon asked if there have been any issues in the past? Mr. Davis said no. Ms. Curd said we are going to Council on August 8 to waive the noise ordinance. Upon a motion made by Mr. Summers seconded by Mrs. Jolly, it was #3840-22 RESOLVED, that the Commission approve Old Rosedale Gardens Homeowners Association request to hold a movie night at Kleinert Park on September 17, 2022 contingent on the group obtaining a waiver of the noise ordinance from Council and that a copy of the approval be filed with the Livonia Police Department Records Department. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Ms. Curd left the meeting at 7:25 p.m. Special use Application re: Last Day Dog Rescue – Mr. Davis said this is an event proposed for Ford Field and asked who is doing the set-up. Ms. Allen said the organization will be doing it. Mr. Davis said you will need council approval for event signs on Farmington Road. Ms. Allen said they are working on getting sponsorship and on getting the alcohol permit. She explained how the set-up would be. Mr. Davis said they would have to specific about what they need from the City and would have to reserve all the fields for Friday, Saturday and Sunday. Ms. Allen said the challenge is waiting for approval before getting contractors. She explained the plans and said they haven’t done any thing of this magnitude before and asked what the department would recommend. There was a discussion of parking and volunteers. Mr. Condon asked if they would consider doing it without alcohol. Ms. Allen said the biggest part is fundraising and they have partnered with a company that is branding a vodka with Last Day Dog Rescue which will be sold in stores. Mr. Condon asked if this Commission Meeting 3 August 3, 2022 gets approved and doesn’t happen will we lose money on rentals? Mr. Davis said potentially. Mrs. Koppin verified that ticket sales are on-line only. Ms. Allen said yes but potentially also the day of the event. Mr. Condon asked about security. Ms. Allen said there will be a reserve officer and one uniformed officer. Mr. Condon said it is a great cause. Mr. Davis said insurance will be needed on all vendors. He said Ethan will help coordinate the event. Mrs. Jolly said she feels more comfortable as there has been a lot of research done and that CERT will be involved. Upon a motion made by Mrs. Jolly seconded by Mr. Summers, it was #3841-22 RESOLVED, that the Commission approves special use and vending at Ford Field on Saturday, October 15, 2022 for the Last Day Dog Rescue event. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Ms. Allen and Ms. LaRocque left the meeting at 7:50 p.m. Reports from staff – Mrs. Jolly asked about the twisted kickball tournament. Mr. Davis explained the kickball rules are silly and a different ball is used. Mr. Condon asked about the space needs consultant. Mr. Davis explained the city is doing a space needs study at a few locations and a draft report will be available soon. Mr. Condon asked about the Senior Center design interviews. Mr. Davis explained that we have partial funding through federal funds. He said we need to start moving if this will be completed in three years. He said we have interviewed three firms regarding their proposals for design services and construction administration. He said this will include the new building as well as completing the rec center renovation. He said we have not finalized a candidate yet. Mrs. Koppin said the facility manager position has been posted and we will hopefully be able to overlap before Tom retires. Communications 409 Report – There was no report. Mr. Condon asked about an answer to a question from the last meeting. Mr. Davis explained. Green Fee Report – Mr. Condon said courses are doing very well. LCRC Package Totals – Mr. Condon said it is down a little. Mr. Davis explained this is a reporting problem due to the ACH problem from last month. He said Civic Rec is refunding customer’s overdraft fees directly to customers and they will also be compensating us. LCRC Code of Conduct – Mr. Condon said it is the same things. LCRC Comment Card Report – Mr. Condon asked where the workout shed is. Mr. Davis said they are referring to the storage building in the parking lot. Ice arena capital improvements – Mr. Condon asked if this is what they accomplished this year. Mr. Davis said yes. Commission Meeting 4 August 3, 2022 Old Business There was no Old Business. NEW BUSINESS Letter from Ted Davis re: Outside organizations’ event participation – Mr. Davis said there are a number of groups that request to participate with our events and we have nothing that says who can participate. He says this lists the ways organizations can participate by being an event sponsor, be a partner organization or it is something for the public good. Mr. Condon asked if there are costs involved. Mr. Davis said yes, our sponsorship guidelines, community partner guidelines, and special use applications would all tie into this. Upon a motion made by Mrs. Jolly seconded by Mr. Summers, it was #3842-22 RESOLVED, that the Commission approve the Outside Organization Event Participation Policy as presented. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Letter submitted by Tom Murphy approved for submission by Ted Davis re: Swim lesson fee increase – Mr. Davis said we should be increasing this significantly more. There was a discussion of the number of participants. Upon a motion made by Mrs. Jolly seconded by Mr. Summers, it was #3843-22 RESOLVED, that the Commission approve the following swim lesson fee increases to become effective December 1, 2022. PR# CURRENT RATES PROPOSED RATES Swim M R NR M R NR lessons (Indoor) 30-45 3524-16 $5.50 $7.25 $9.00 $7.00 $9.00 $11.00 Minute Lesson 50 Minute 3524-16 $7.00 $8.50 $10.00 $9.00 $10.50 $12.50 Lesson Private 2752-04 $15.00 $20.00 $25.00 $20.00 $25.00 $30.00 Lesson Outdoor 3500-16 $5.25 $6.50 $7.75 $9.00 $10.50 $12.50 Lessons (50 minutes) A roll call vote was taken on the foregoing resolution with the following results: Commission Meeting 5 August 3, 2022 AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Letter submitted by Tom Murphy approved for submission by Ted Davis re: Eliminating Matinee class pricing and Drop-In fee increase – Mr. Davis said we want to eliminate the matinee fee because it is the same facility and same instructor. He explained our daytime classes are huge and we are not adjusting Senior Center fees which are lower so there is still that option. Mr. Condon asked if there will be push back on this. Mrs. Koppin said just a small amount. Upon a motion made by Mr. Summers seconded by Mrs. Jolly, it was #3844-22 RESOLVED, that the Commission approves eliminating the matinee fee at the Jack E. Kirksey Recreation Center effective December 1, 2022. A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. Upon a motion made by Mr. Summers seconded by Mrs. Jolly, it was #3845-22 RESOLVED, that the Commission approve the following Drop-in fee increases effective December 1, 2022. DROP-IN PR# CURRENT RATES PROPOSED RATES M R NR M R NR Single 3260-11 $7.00 $9.25 $10.75 $8.00 $10.25 $11.75 10 Pack 3260-11 $63.00 $83.25 $96.75 $72.00 $92.25 $105.75 A roll call vote was taken on the foregoing resolution with the following results: AYES: Condon, Summers and Jolly NAYES: None ABSENT: Kevra, and Johnson The Acting Chairperson declared the resolution adopted. The meeting was adjourned at 8:25 p.m. PAUL CONDON, ACTING CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, SEPTEMBER 7, 2022 AT 7:00 P.M.