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Home My WebLink AboutS010423 MINUTESCITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD JANUARY 4, 2023 Meeting was called to order at 8:00 p.m. by Council President Jim Jolly. Present: Scott Bahr, Rob Donovic, Scott Morgan, Brandon McCullough, Kathleen McIntyre, and President Jim Jolly. Absent: Vice President Laura Toy Elected and appointed officials present: Susan Nash, City Clerk; Paul Bernier, City Attorney; Dave Lear, Assistant City Engineer; Mark Taormina, Director of Planning and Economic Development, Josh Sabo, Director of Communications and Casey O’Neil, Information Systems Director. Reverend Kellie Whitlock from Rosedale Presbyterian Church led the meeting in prayer. Chief Goralski announced that Reverend Kellie Whitlock is now the Livonia Police Department Chaplin.President Jolly, Councilmember Donovic, and Councilmember McCullough congratulated Reverend Whitlock on her appointment. AUDIENCE COMMUNICATION: None Councilmember McIntyre announced the passing of Nicholas Zilincik, the son of City Engineer, Todd Zilinicik. She also announced the passing of Sister Rose Marie Kujawa and asked for a moment of silence in honor of both. Councilmember Donovic thanked the City of Livonia employees, including police and fire, for their continued work during the holidays. Councilmember McCullough thanked Dan MacIverof Financial and Portfolio Advisors and Alpha USA for their holiday gift donation to the Livonia seniors. He also reminded everyone that he and Councilmember Donovic will be playing hockey in the Livonia Allstars vs. Red Wings Alumni on January 29, 2023, which will benefit Livonia Kids and Families. NEW BUSINESS REQUEST FOR DESIGNATION AS A NON-PROFIT ORGANIZATION: Andrea Smith, Treasurer of Gridiron Cru Club, Inc., re: as required by the State of Michigan to obtain a Charitable Gaming License to allow raffle fundraisers in the future. Andrea Smith, Treasurer,and Renee Carrigan, President, of Gridiron Cru Club presented the request to Council. President Jolly asked if they are looking to hold a fundraiser. Andrea Smith indicated they would like to obtain the gaming license to hold 50/50 raffles at the Madonna University home football games. Councilmember Donovic asked if Madonna University is aware and supportive of this group’s cause. Andrea indicated they are, and the group works with Coach Haygood, the Athletic Director and the President of Madonna University. Councilmember Donovic offered an approving resolution for the Consent agenda. DIRECTION:APPROVALCONSENT REAPPOINTMENT OF ANDREW LENDRUM TO THE LIVONIA BROWNFIELD REDEVELOPMENT AUTHORITY: Office of the Mayor; re: for a three-year term, which will expire on November 24, 2025. Mark Taormina, Planning and Economic Director, presented the request to Council. Andrew Lendrum stated he appreciates the opportunity to give back to the City of Livonia. Councilmember McIntyre offered an approving resolution for Consent agenda. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO WAIVE THE SEALED BID PROCESS AND PURCHASE FROM SOLE SOURCE PROVIDER: Fire Department, re: to replace outdated or decertified equipment, and is a critical piece of life-saving equipment, from budgeted funds. Livonia Fire Chief Jennison presented the request to Council. Councilmember McCullough offered an approving resolution for Consent agenda. Councilmember McIntyre thanked the Livonia Fire and Police Departmentsfor their work during the holidays and asked for increased awareness as to the importance of CPR and perhaps additional training consideringthe recent event with the Buffalo Bills football player, Damar Hamlin. DIRECTION:APPROVALCONSENT REQUEST FOR AUTHORIZATION TO WAIVE THE FORMAL BIDDING PROCESS AND ENTER INTO A FIVE-YEAR MAINTENANCE AGREEMENT WITH SOLE SOURCE PROVIDER: Division of Police, re: for the replacement of the public safety audio recording system, from budgeted funds. Livonia Police Chief Goralski presented the request to Council. Councilmember Morgan offered an approving resolution for Consent agenda. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO WAIVE THE FORMAL BIDDING PROCESS AND ENTER INTO A ONE-YEAR SERVICE AGREEMENT WITH SOLE SOURCE PROVIDER: Division of Police, re: for the professional constitutional policing and policy advising services of Brett M. Naumcheff, through the Michigan Police Legal Advisor Group, from budgeted funds. Livonia Police Chief Goralski present the request to Council. Brett Naumcheff introduced himself to Council and indicated grew up in Livonia and has been a police officer on the west side of the state for 27yrs and an attorney for 22 years. Councilmember McIntyre asked if the “constitutional holistic police model” is a recognized term or more of an art than a science. Chief Goralski explained that constitutional policing is a science and is based onthe law. The holistic part is the application of policies. Mr. Naumcheff confirmed this information adding that the holistic piece is about problem solving. Councilmember McIntyre asked if this aligns with our partnership with the MMRMA. Chief Goralski said it does and indicated that the Police Department is already applying for a grantfor half of these expenses. Councilmember Donovic shared his excitement about this opportunity to give our officers continued training. Councilmember Bahr asked how many communities the Michigan Police Legal Advisor Groupserves, about the number of employees on staff, and if they would take a primary role in training orreviewing questionable cases. Mr. Naumcheff indicated heserves MSU, Lansing, Canton, and Redford Township and would deal with us directly. Chief Goralski said that our expectations areto receive training combined with modeling our policies and procedures to adhere to ever changing laws. Councilmember Bahr asked if this being done to streamline training in house which was confirmed by Chief Goralski. Councilmember Bahr offered an approving resolution for the Consent Agenda. President Jolly asked how our relationship with Lexipol will work if Mr.Naumcheff is drafting policies. Chief Goralski indicated Lexipol is a software and textbook guide for policies and that working with Mr. Naumcheff may allow us to switch to a less expensive software company in the future. President Jolly asked to what degree he would be a legal advisor to the Police Chief and how this would coordinate with our Law Department. City Attorney, Paul Bernier indicated that the services would not interfere with our cases but rather would be advice given to command staff as needed. He feels it is a great opportunity and will help the City with our civil cases and we will get legal updates as they become available. President Jolly asked if the Law Department would be copied on all legal advice given byMichigan Police Legal Advisor Group. Paul Bernier indicated they are committed to working together. Councilmember McCullough asked about PowerDMS and becoming Calea certified. Chief Goralski indicated Calea is a National Accreditation Group while Lexipol is a National Policy Group. The Livonia Police Department is accredited through the Michigan Association of Chiefs of Police which is tailored for Michigan agencies, and he is not looking to become Calea certified. DIRECTION: APPROVALCONSENT REQUEST TO APPROVE LOCATION AND SCHEDULE OF DATES AND TIMES FOR THE 2023 BOARD OF REVIEW MEETINGS, AS WELL AS COMPENSATION RATES FOR MEMBERS: Department of Assessment, re: per the requirements of State of Michigan Statute MCL 211.30. Assistant City Assessor, Jake Liberati, presented the request to Council. Councilmember Bahr offered an approving resolution for the Consent agenda. DIRECTION: APPROVALCONSENT REQUEST FOR A RESOLUTION OF SUPPORT FOR A 2023 CLG GRANT APPLICATION TO THE MICHIGAN HISTORIC PRESERVATION OFFICE: Department of Parks and Recreation, re: for rehabilitation planning for the south barn at Greenmead Historical Park. Parks and Recreation Superintendent, Ted Davis presented the request to Council. Councilmember McCullough offered approving resolution to the Consent agenda. Councilmember Bahr asked who finds and requests available grantsfor items such as this. Ted Davis indicated it is done by his office and approval is required from the Historical Preservation Commission, the Mayor, and Council. DIRECTION:APPROVALCONSENT AWARD OF BID: Community Resources, re: for the replacement of the Cablecast server for an amount not to exceed $31,657.50, from budgeted funds. Josh Sabo, Directory of Community Resources, presented the request to Council. Councilmember Donovic commented that accessibility to our meetings is great and offered an approving resolution for the Consent Agenda. Councilmember McIntyre asked if this is the server that plays videos in the City Hall Lobby. Josh Sabo indicated it is not. DIRECTION: APPROVALCONSENT REQUEST TO AMEND THE ENGINEERING CONTRACT WITH OHM ADVISORS: Department of Public Works, re: for the 8 Mile Pressure Reducing Valve project, from budgeted funds. (CR 326-22) Don Rohraff, Department of Public Works Director, presented request to Council. Councilmember McIntyre offered an approving resolution for the Consent agenda. Councilmember McIntyre also mentioned that our trash collection services by GFL are running behind and their staff is working hard to catch up which was confirmed by Don Rohraff. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ELEVEN (11) EXMARK LAZER S-SERIES 749 MOWERS THROUGH THE STATE OF MICHIGAN BID PROCESS; Public Works Division, re: to replace comparable units that have exceeded their life expectancy, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember McCullough asked if the mowers would arrive before spring. Don Rohraff indicated they would. Councilmember McCullough offered an approving resolution for the Consent agenda. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) TRAILER MOUNTED ASPHALT HOTBOX THROUGH THE NATIONAL COOPERATIVE PURCHASE ALLIANCE: Public Works Division, re: for use by the Roads Department, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Morgan offered an approving resolution for the Consent agenda. He also asked that DPW check road conditions on Newburgh Road. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) CAT 420XE TRACTOR BACKHOE THROUGH THE SOURCEWELL CONTRACT (FORMERLY NJPA): Public Works Division, re: to be used by the Roads department, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Morgan offered an approving resolution for the Consent agenda. DIRECTION: APPROVALCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) CAT 420XE TRACTOR BACKHOE THROUGH THE SOURCEWELL CONTRACT (FORMERLY NJPA): Public Works Division, re: to be used by the Water department, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Morgan offered an approving resolution for the Consent agenda. DIRECTION: APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for Aggregates (road gravel, slag and stone) for the City’s 2023 calendar year requirements, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Morgan offered an approving resolution for the Consent agenda. DIRECTION: APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for water main repair clamps for the City's 2023 calendar year requirements, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Donovic asked if these are clamps to be used on watermain breaks. Don Rohraff confirmed that they are. Councilmember Donovic offered an approving resolution for the Consent agenda. DIRECTION: APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for Ready-Mix Concrete for the City's 2023 calendar year requirements, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember McCullough offered an approving resolution for the Consent agenda. DIRECTION: APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for supplying the Road Maintenance Section with hot and cold Bituminous Materials for the period of September 1, 2022, through October 30, 2023. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember Morgan offered an approving resolution for the Consent agenda. DIRECTION:APPROVALCONSENT AWARD OF BID: Public Works Division, re: for the 2023 Right-Of-WayTree & Stump Removal program, from budgeted funds. Don Rohraff, Department of Public Works Director, presented the request to Council. Councilmember McIntyre asked who is responsible for checking road conditions when bad weather occurs on a holiday. Don Rohraff explainedit is the responsibility of the DPW on call foreman and assured her that roads are checked during any weather event. Councilmember McIntyre offered an approving resolution for the Consent agenda. DIRECTION:APPROVALCONSENT REQUEST TO ACCEPT STORM WATER FACILITIES MAINTENANCE AGREEMENT:Engineering Division, re: from Tooling & Equipment International Corporation in conjunction with the construction of a storm drain system that provides adequate drainage for the property developed on Tech Center Drive, north of Plymouth Road in the Southeast 1/4 of Section 26. Dave Lear, Assistant City Engineer, presented request to Council, Councilmember McCullough offered an approving resolution for the Consent agenda. DIRECTION:APPROVALCONSENT Councilmember Bahr made a motion to place an item on thenext Regular agenda to temporarily remove funding from the budget for the Director of Government Affairs position and have it referred to the Finance Committee for review. President Jolly declared that this will be on the Regular agenda for the meeting on January 18, 2023. Councilmember McIntyre thanked Assistant City Attorney, Dave Lear, for keeping everyone apprised as to the situation with Ziilincik Family during this difficult time. Dave Lear thanked everyone for their kind words and thoughts on behalf of the Zilincik Family. AUDIENCE COMMUNICATION: none As there were no further questions or comments, Council President Jolly adjourned the study session at 9:13 pm. on Wednesday, January 4, 2023. SUSAN M. NASH, CITY CLERK