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Home My WebLink AboutS082123 MinutesCITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD AUGUST 21, 2023 Meeting was called to order at 8:35 p.m. by Council President Jim Jolly. Present: Brandon McCullough, Kathleen McIntyre, Vice President Toy, Scott Bahr, Rob Donovic, Scott Morgan, and President Jim Jolly. Absent: None. Elected and appointed officials present: Susan Nash, City Clerk; Paul Bernier, City Attorney; Mark Taormina, Planning and Economic Development Director; Todd Zilincik, City Engineer, Don Rohraff, Director of DPW and Doug Moore, Assistant Director of DPW. Councilmember McCullough led the Pledge of Allegiance. AUDIENCE COMMUNICATION: None NEW BUSINESS 1. REQUEST TO APPROVE AND RECOGNIZE THE CLARENCEVILLE HIGH SCHOOL HOMECOMING PARADE, PARADE ROUTE, THE CLOSING OF CERTAIN CITY STREETS AND REQUEST TO DESIGNATE AND AUTHORIZE SENIOR POLICE OFFICER MICHAEL ARAKELIAN TO SIGN THE WAYNE COUNTY ROAD COMMISSION PERMIT ON BEHALF OF THE CITY TO CLOSE A PORTION OF MIDDLEBELT ROAD, WITH THE CITY TO ASSUME LIABILITY FOR ANY DAMAGE CLAIMS WHICH MAY ARISE AS A RESULT OF THE ROAD CLOSURE: Kevin Murphy, Athletic Director, re: to be held on Friday, September 29, 2023, beginning at 6:15 p.m. Megan Fitzgerald, Clarenceville High School, presented the request to Council. Councilmember Scott Morgan offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT 2. BLOCK PARTY: Krista Leavens, re: to be held Saturday, September 16, 2023, from 3:00 p.m. until 10:00 p.m., on Grandon Street between Harrison and Brentwood Streets. Krista Leavens, 28615 Grandon, presented the request to Council. Councilmember Brandon McCullough offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT 3. SITE PLAN PETITION: Planning Commission, re: Petition 2023-06-08-05 submitted by The Blain Group, requesting to install an array of ground-mounted solar panels in the parking lot of the Cambridge Office Center at 38777 Six Mile Road, located on the Minutes of the Study Meeting of August 21, 2023 Page 2 south side of Six Mile Road between the I-275/96 Expressway and Haggerty Road in the Northwest ¼ of Section 18. Jim Blain, The Blain Group, 39209 Six Mile, presented the request to Council. He explained the desire for the solar project in the parking lot, as there is nothing currently being used for the requested piece of land. Council Vice President Laura Toy asked if the parcel was part of the wetland area. Jim Blain explained the details of their location. Council Vice President Laura Toy offered an approving motion for the Consent agenda. Councilmember Scott Morgan asked about the potential glare and heat on the panels. Jim Blain explained there would not be a glare and nothing in the parking lot would be moved. Councilmember Brandon McCullough asked for Council to be notified of when this project is finished. Council President Jim Jolly asked how this project ranked with other similar projects. Mark Taormina, Planning and Economic Development Director, stated this was roughly the same size as the Madonna College layout, indicating this is an uncommon request at this level. Based on the level of kilowatts, Council will have to waive this part of the proposal as part of the approval. President Jolly asked about the storage of power. Jim Blain indicated the power would be used in the building. Councilmember Rob Donovic asked what material the fence will be made from and what the current landscaping entailed. Jim Blain stated a chain link fence, similar to Madonna’s fencing and they currently have rocks and are considering moving the landscaping closer to the building. Councilmember Donovic asked about the kilowatt requirement in the ordinance. Mark Taormina stated this will be considered when that part of the ordinance is changed. DIRECTION: APPROVAL CONSENT 4. REQUEST TO AMEND SOLID WASTE/RECYCLING SERVICES CONTRACT WITH GFL: Department of Public Works, re: for a one-year extension, from the Refuse Fund. Don Rohraff, Director of DPW, presented the request to Council. Councilmember Kathleen McIntyre indicated there was a lot of data presented, listing the various information provided for this item. Minutes of the Study Meeting of August 21, 2023 Page 3 Council Vice President Laura Toy complimented Don Rohraff on this item and GFL for all of their services. Vice President Toy offered an approving motion for the Consent agenda. Councilmember Scott Bahr asked the reason for only a one-year extension. Don Rohraff stated that due to the procurement issues with equipment and supplies led them to feel that one year was the decision at this time. Councilmember Bahr felt it is not in the best interest financially of the city to move to covered carts. Council President Jim Jolly shared an experience with DPW and GFL regarding the service handling a deer needing removed from the curb. Councilmember Rob Donovic thanked DPW and GFL for all the work they do. Council President Jim Jolly indicated there are 40,000 homes in Livonia that all need their trash picked up. He then stated that since this is a large contract, he would like it on the Regular agenda. Margaret Earle, 31545 Pembrooke, complimented GFL for the great job they do. DIRECTION: APPROVAL REGULAR 5. AWARD OF BID: Department of Public Works, re: for the SCADA Design Build Contract, Phase 1, from budgeted funds. Don Rohraff, Director of DPW, presented the request to Council. Councilmember Brandon McCullough indicated the reasons he appreciated this proposal and offered an approving resolution for the Consent agenda. Councilmember Rob Donovic asked about the $1.6M being a one-time cost and what would be the cost on an annual or bi-annual basis. Don Rohraff indicated this was the cost for Phase 1 and included everything within that cost for the first year and further explained the process. Councilmember Brandon McCullough asked about a grant for this project. Don Rohraff stated he was looking into it. Council President Jim Jolly indicated he would like it on the Regular agenda. DIRECTION: APPROVAL REGULAR 6. REQUEST TO AMEND THE QBS ENGINEERING CONTRACT WITH OHM ADVISORS: Department of Public Works, re: for the program management and Minutes of the Study Meeting of August 21, 2023 Page 4 construction engineering services for the SCADA Design Build Contract, Phase 1. (CR 336-21) Don Rohraff, Director of DPW, presented the request to Council. Councilmember Scott Morgan offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT 7. REQUEST FOR AUTHORIZATION TO WAIVE THE SEALED BID PROCESS AND PURCHASE SECURITY CAMERAS: Department of Public Works, re: for the DPW yard, from budgeted funds. Doug Moore, Assistant Director of DPW presented this request to Council, indicating they will be getting a grant from MMRMA for $25,000 towards this project. Councill President Jim Jolly asked about the real-time monitoring for this system. Doug Moore and Don Rohraff were unsure of the ability to have real-time monitoring. Councilmember Kathleen McIntyre offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT 8. AWARD OF CONTRACT: Engineering Division, re: for the DPW Fencing Replacement Project, from budgeted funds. Doug Moore, Assistant Director of DPW presented this request to Council. Councilmember Rob Donovic offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT 9. REQUEST TO AMEND THE ENGINEERING CONTRACT WITH OHM ADVISORS FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2023 TRANSPORTATION ASSET MANANGEMENT PLAN; Engineering Division, re: same. (336-21 and 370-21) Todd Zilincik, City Engineer, presented the item to Council. Councilmember Scott Bahr asked if there were financial implications of the City Engineer approving minor adjustments. Todd Zilincik stated there were not. Councilmember Scott Bahr offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT Minutes of the Study Meeting of August 21, 2023 Page 5 10. REQUEST TO APPROVE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CHARTER COUNTY OF WAYNE AND THE CITY OF LIVONIA: Engineering Division, re: for the improvement of Wayne Road from Joy Road to Plymouth Road with the proposed City's participation to be estimated at 9.075%, in the amount of $165,301. Todd Zilincik, City Engineer, presented the item to Council. Councilmember Scott Morgan offered an approving motion for the Consent agenda. DIRECTION: APPROVAL CONSENT AUDIENCE COMMUNICATION: None As there were no further questions or comments Council President Jim Jolly adjourned the Study Session at 9:27 p.m. on Monday, August 21, 2023. SUSAN M. NASH, CITY CLERK