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HomeMy WebLinkAboutS031124 Minutes CITY OF LIVONIA – CITY COUNCIL MINUTES OF STUDY MEETING HELD MARCH 11, 2024 Meeting was called to order at 8:26 p.m. by Council President Brandon McCullough. Present: Jim Jolly, Vice President Martha Ptashnik, Rob Donovic, Carrie Budzinski, Scott Morgan, and President Brandon McCullough. Absent: Laura Toy. Elected and appointed officials present: Lori Miller, City Clerk; Eric Goldstein, Assistant City Attorney; and David Lear, Assistant City Engineer. Councilmember Jolly led the meeting with the Pledge of Allegiance. Christopher Martin, Michigan, spoke about a past Committee of the Whole meeting and voiced his concerns about not being able to see the displayed items. Councilmember Budzinski explained the material discussed at the Committee of the Whole meetingsis always included in the Council packet and madeavailable for people to see at home. Councilmember McCullough indicated there is new data on item #3. NEW BUSINESS REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Robert Urban, Traffic Operations Engineer, MDOT - Taylor TSC, re: in conjunction with the Old M-14 Reconstruction Project from Newburgh Road to Market Street beginning in the Spring of 2025. Jeff Horne, Michigan Department of Transportation, presented the request to Council. Councilmember Jolly asked for details of the timeline and the hours they plan to work. Mr. Horne said they will be clearing the trees during the winter. That must be done by April 15th due to Indiana Bat Regulation restrictions. Road construction will begin around mid-April and should finish in mid-November. MDOT requires bridge decks to be poured at night, but they don’t anticipate any other work being done at night. The road will be closed for about six months. Councilmember Jolly offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST TO WAIVE THE CITY’S NOISE ORDINANCE: Davide Piccirilli, re: to host a graduation party with a DJ at his home located at 18891 Aspen Drive on Friday, June 14, 2024, from 5:00 p.m. to midnight. Davide Piccirilli, 18891 Aspen Drive, presented the request to Council. Councilmember Ptashnik offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST TO EXTEND WAIVER USE APPROVAL TO CURRENT OWNER: Xiao Ping Shen, re: Petition 2014-10-02-14, submitted by Elite Foot Spa, LLC, from Edmond Leung to Xiao Ping Shen in order to continue operating a massage establishment on property located on the southeast corner of Plymouth and Stark Roads (34389 Plymouth Road) in the Northeast 1/4 of Section 33. (CR 88-21) Edmond Leung,Elite Foot Spa owner, presented the request to Council. Sherry from Yo Yo Spa (translator) and Xiao Ping Shen, petitioner, were present to answer questions. Councilmember Donovic asked if Xiao Ping Shen would be the new owner and verifiedshe has the necessary licensing from the State. Councilmember Jolly asked if Mr. Leung is the current owner and if Ms. Shen was a co-owner. Mr. Leung indicated Ms. Shen was not a co-owner but was the business manager. She is assuming new ownership. Councilmember Jolly asked how long the business has been operating and if they have had any problems with any regulatory agencies or Livonia Police. Mr. Leung said they have been open for three years and haven’t had any problems. Councilmember Jolly asked through the translator, Sherry, if Ms. Shen has owned any similar businesses in the past. Sherry spoke to Ms. Shen and indicated she established the business name of Yo Yo Spa eight months ago. She never opened the business as the City of Livonia denied her petition because the proposed location was near adaycare. Councilmember Donovic asked Eric Goldstein, Assistant City Attorney, if there was any correspondence received from Council, residents, or businesses regarding this petition. Mr. Goldstein deferred to Lori Miller, City Clerk, who indicated two letters were received, one addressed to Councilmember Toy and one addressed to the HearingDirector. Both were handwritten and signed by a whistle blower. They were inside of a lanyardand taped to the employee entrance door at 7:00 a.m. on 3/11/2024. They have been turned over to the Livonia Police Department. Councilmember Jolly asked if the letters were opened and if any copies were made. ClerkMiller indicated only one letter was opened due to security concerns and photographs were taken. Councilmember Jolly said they will be in contact with PD for that information. Craig Gonzalez, 42341 Amboy court, manager of the plaza, indicated Linda has been operating at the location for 8 years. She just signed an extension for another 3 years. They would like her to continue as their tenant. He said there has only been one issue involving a previous employee about 5 years ago. Councilmember Jolly offered an approving and denying motion for the Regular agenda. DIRECTION:APPROVINGREGULARDENYING APPOINTMENT OF A MAGISTRATE FOR THE 16TH DISTRICT COURT: 16th Judicial District Court, re: Administrative Order No. 2811, appointing Paul A. Bernier as Magistrate, pursuant to Public Act 16 of the Public Acts of 1976, MCLA Section 600.8501(2). Judge Kathleen Mcannand Nadezda Stojcevski, Court Administrator, presented the request to Council. Councilmember Jolly offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT APPOINTMENT OF A PART-TIME MAGISTRATE FOR THE 16TH DISTRICT COURT: 16th Judicial District Court, re: Administrative Order No. 2812, appointing Roger Spence as a part-time Magistrate, pursuant to Public Act 16 of the Public Acts of 1976, MCLA Section 600.8501(2). Judge Kathleen Mcann and Nadezda Stojcevski, Court Administrator, presented the request to Council. Roger Spence, 32210 Myrna, introduced himself and gave his background information. Councilmember Jolly offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST PERMISSION FROM WAYNE COUNTY TO CLOSE A PORTION OF FARMINGTON ROAD TO HOST LIVONIA’S ANNUAL MEMORIAL DAY CEREMONY: Department of Parks & Recreation, re: to close Farmington Road north and southbound from Five Mile Road to Roycroft, on Saturday, May 25, 2024, from 8:30 a.m. to 10:00 a.m. Ted Davis, Superintendent of Parks and Recreation, presented the request to Council. Councilmember Morgan offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST TO APPROVE THE HOLIDAY PARADE AND TREE LIGHTING ON SUNDAY, DECEMBER 8, 2024; REQUEST TO APPROVE PARADE ROUTE AND THE CLOSING OF CERTAIN CITY STREETS; TO REQUEST PERMISSION FROM WAYNE COUNTY TO CLOSE FARMINGTON ROAD FROM LYNDON TO FIVE MILE, BETWEEN THE HOURS OF 4:00 P.M. AND 5:00 P.M., OR UNTIL THE ROAD IS RETURNED TO NORMAL TRAFFIC OPERATION; TO AUTHORIZE SENIOR POLICE OFFICER MICHAEL ARAKELIAN TO SIGN THE ROAD CLOSURE PERMIT ON BEHALF OF THE CITY; AND THAT THE CITY OF LIVONIA WILL ASSUME LIABILITY FOR ANY DAMAGE CLAIMS RESULTING FROM THE ROAD CLOSURE: Department of Parks and Recreation, re: same. Ted Davis, Superintendent of Parks and Recreation, presented the request to Council. Councilmember Morgan offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for Aggregates (road gravel, slag and stone) for the City’s 2024 calendar year requirements, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Jolly offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT AWARD OF BID: Public Works Division, re: for the 2024 Right-Of-Way Tree Planting program, with the option of extending through the 2025 season upon mutual agreement, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Vice President Ptashnik offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE 10' FLATBED LIFTGATE THROUGH THE ROCHESTER HILLS CO-OP AWARD AGREEMENT: Public Works Division, re: for use by the Water Department, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Donovic offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) TRANSIT VAN 250 HI ROOF CARGO VAN UTILIZING THE STATE OF MICHIGAN AND MACOMB COUNTY CONSORTIUM BID PRICING: Public Works Division, re: to replace current van, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Morgan offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) CASE 2024 750M DOZER THROUGH THE SOURCEWELL CONTRACT (FORMERLY NJPA): Public Works Division, re: to be used by the Roads department, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Jolly asked if we have had a bulldozer before now. Mr. Moore said we have not had one. The current need is to move approximately 16 feet of soil in areasat the landfill. The side facing the Firing Range needs the most work, where there are 45 degree angled slopes. DPW has no other way to move the soil. Councilmember Jolly asked if this would open the door to put the job out for bid. Mr. Moore said it is a long-term need and they cannot quantify the amount of time it would take a vendor to do the job. President McCullough asked if going out to bid for a project like this would go over the cost to own the piece of equipment when you factor in engineering and contractual fees. Mr. Moore agreed that it would. Councilmember Budzinski asked for the timeline of this need. Mr. Moore indicated they are on the active face and have eight or nine years of air space calculations before it will have to be closed. This would allow DPW to start working on the closure now in small steps rather than putting in nine years’ worth of material and having to close it quickly. Councilmember Budzinski commented that it will be used consistently over the next decade. Councilmember Donovic asked if the landfill includes dirt from the I96 project. Mr. Moore said that dirtis down on Lake Glendale, at the end of Industrial. This is on the active face. Councilmember Donovic saidthis is something that will be done over a period of time, soit makes sense to purchase itand sell it once we have run our course with it. He feels it would cost more if we hired a contractor. Councilmember Morgan asked if we have any type of equipment that could do the same job. He also asked if we have a trailer that could move itto another site. Mr. Moore said it will only be going from one side of the street to the other,so a trailer won’t be needed. Vice President Ptashnik asked about depreciation value. She said it makes sense to buy it now and sell it later if it isn’t going to depreciate. Mr. Moore said he didnot know the depreciation value. Christoper Martin said he is not in favor of the purchase. President McCullough asked if Mr. Moore could bring some information as to what else it may be used for to the next meeting. Councilmember Donovic offered an approving motion for the Regular agenda. DIRECTION:APPROVINGREGULAR REQUEST FOR AUTHORIZATION TO PURCHASE ONE (1) CASE 2024 WHEEL LOADER MODEL 621XR THROUGH THE SOURCEWELL CONTRACT (FORMERLY NJPA): Public Works Division, re: to be used by the Roads department, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Donovic offered an approving motion for the Regular agenda. DIRECTION:APPROVINGREGULAR REQUEST TO AUTHORIZE APPROPRIATION AND EXPENDITURE: Department of Public Works, re: for the emergency repair of Vactor truck number 343, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Morgan offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST FOR AUTHORIZATION TO PURCHASE ONE AIR-COOLED CHILLER: Department of Public Works, re: to replace the temporary chiller unit at the Bennett Civic Center Library, from budgeted funds. Doug Moore, Assistant Director of Public Works, presented the request to Council. Councilmember Donovic asked when they expect to start installation since it has a 32-week lead time. Mr. Moore indicated it should be winter or early spring, depending on the weather. Councilmember Donovic asked if they would be able to do the work in the winter. Mr. Moore said he feels they could if there isn’t snow on the roof. Councilmember Morgan said he thought they had already ordered the chillerbackwhen Council approved the temporary chiller. President McCullough indicated they only approved the design work last year when they approved the temporary chiller. He asked Mr. Moore how they chose the chiller that will be installed. Mr. Moore said he believes it was chosen based on the specifications. Councilmember Morgan offered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST TO ACCEPT STORM WATER FACILITIES MAINTENANCE AGREEMENT: Engineering Division, re: from Speedway LLC, in conjunction with the construction of a storm drain system that provides adequate drainage for property located at 37416 Seven Mile Road in the Southeast 1/4 of Section 6. David Lear, Assistant City Engineer, presented the request to Council. Councilmember Donovicoffered an approving motion for the Consent agenda. DIRECTION:APPROVINGCONSENT REQUEST TO APPROVE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION AND THE CITY OF LIVONIA: Engineering Division, re: for the reconstruction of West Chicago Road from Harrison Road easterly to 125 feet west of Inkster Road with the proposed City's participation to be estimated at 18.15%, in the amount of $374,845. David Lear, Assistant City Engineer, presented the request to Council. Vice Ptashnik offered an approving motion for the Consent agenda. Councilmember asked for the timing of the project. Mr. Lear indicated it will be done this year, possibly starting mid-summer and finishing up by end of the year. DIRECTION:APPROVINGCONSENT Councilmember Donovic announced he will not be at the next Council meeting. There was no Audience Communication at the end of the meeting. Meeting adjourned at 9:17 p.m. For the Regular Meeting of March 20, 2024. LORI L. MILLER, CITY CLERK