Loading...
HomeMy WebLinkAboutPARKS & REC 2015-07-01 M I N U T E S nd 742 REGULAR MEETING PARKS AND RECREATION COMMISSION CITY OF LIVONIA On July 1, 2015 the above meeting of the Parks and Recreation Commission of the City of Livonia was held in the Livonia Community Recreation Center conference room, 15100 Hubbard, Livonia, Michigan. Mark Johnson, Chairperson of the Commission, called the meeting to order at 7:00 p.m. Members present : Paul Condon, Cathy Kevra, Roger Walklin, and Mark Johnson Members absent : Kevin Summers Also present : Dave Varga, Interim Superintendent Ted Davis, Superintendent Tom Murphy, Facility Manager Brian Hansen, Intern Jim Bailey, spectator Christie Sciturro, Webster Elementary Chris Williams, spectator Robert Adamczyk, LCRC member Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was st #3440-15RESOLVED, that the Commission waive the reading of the minutes of the 741 Regular Meeting of the Commission held on June 3, 2015 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra and Walklin ABSTAIN: Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Upon a motion made by Mrs. Kevra seconded by Mr. Walklin, it was th #3441-15RESOLVED, that the Commission waive the reading of the minutes of the 11 Special Meeting of the Commission held on June 10, 2015 and that the minutes be approved as submitted. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Upon a motion made by Mrs. Kevra seconded by Mr. Walklin, it was th #3442-15RESOLVED, that the Commission waive the reading of the minutes of the 12 Special Meeting of the Commission held on June 12, 2015 and that the minutes be approved as submitted. 2 Commission Meeting July 1, 2015 A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Upon a motion made by Mrs. Kevra seconded by Mr. Walklin, it was #3443-15RESOLVED, that the Commission move New Business 4 to the front of the agenda. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Ms. Request from Webster Parent Volunteer Re: Use of Jaycee Park drive for car parade – Sciturro introduced herself as the chair of the Webster Walkathon which is the largest fundraiser for thth the school, to be held on October 9 with a rain date of October 30. She is requesting to use the east side of Jaycee Park for 10-15 antique and newer model cars which will be moving at a very Mr. Johnson slow pace between 1 and 2:15pm. asked if any students will be in the cars or if Ms. Sciturro students will be walking near the cars. said no just the owners will be in the cars and Mr. Walklin there is a fence which separates the park and the school. asked about the street traffic Ms. Sciturro and if she has talked to the police? said there won’t be much traffic on a Friday at that Mr. WalklinMr. time as school will be in session. suggested she let the police know of the event. Condon said we have had complaints regarding traffic from the soccer field use and asked if she Ms. Sciturro has talked to the principal? said she has talked to the principal once but will be Mr. Condon presenting it more formally and will ask the police to direct traffic. said he would like to Mr. Johnson see a letter from the traffic bureau and from the school. suggested this be tabled until September after she talks to the police andcan get something from the school. He instructed her to email the approvals from the police and school to the Department and she or a representative should attend the September Commission meeting. Ms. Sciturro left the meeting at 7:13 p.m. Reports from StaffMr. Johnson – said that Ted should be brought up to speed on the new FOIA requirements. There was a discussion regarding the new FOIA requirements. Mr. CondonMr. Varga asked about the duct cleaning and duct hangers. said the duct hangers are on the July 8 Council study agenda. Mrs. KevraMr. Murphy asked if the new volunteers will always be partnered with a staff person? said yes. Mr. Johnson asked if the pool gallery painting needs to go to Council and will it be done during Mr. Murphy shutdown? said no, it is just a quote and the painting and duct work will be done during shutdown. Mrs. Kevra wanted to recognize Doug Moore for personally calling her as a follow up from last year’s gypsy moth problem she was having. She said she appreciated the personal phone call. 3 Commission Meeting July 1, 2015 Mr. Johnson said despite the nasty weather, golf revenue is still up over last year and slightly over Mr. Johnson the five year average. explained the green fee report to Mr. Davis. Mr. Varga said there is a lot of water on the golf courses and we are looking at some significant improvements as soon as we get some quotes. He explained the problem at Whispering Willows. Mr. WalklinMr. VargaMr. Johnson asked if this expense will come out of 409? said yes. asked if Mr. Varga this has been a problem in the past? said yes. th Mr. Varga said Mr. Davis will be starting as Superintendent on July 6 and that Mr. Varga will stay on for a week to show him around the community and introduce him to some issues and concerns. Mr. Varga explained a request from Woodhaven Retirement Community to purchase a piece of nature preserve for a parking lot expansion. He said it is on the Council agenda next week and that Mr. Davis it will probably be sent to Law, Planning and the Commission. suggested checking on how the land was purchased because if it was purchased through grant money DNR will ask for Mr. Varga money even if the City just gives it away. said he will check with the Law Department again. Mr. Varga said the request for Assistant Superintendent has been approved by the Personnel Review Committee and signed by the Mayor. He said the only step left is for it to be approved in the budget in October. Mr. JohnsonMr. Varga asked about Clement Circle Pool. said there is a facilitation meeting scheduled on July 13 between Law and Discount Pool attorneys. He said there were a number of issues shared but it is not looking good at this point. He said the inflatable slides out there have been well received although it is causing a lot of mud. Communications nd Mr. CondonMr. 2 quarter budget reports– asked about some line items on the 101 report. MurphyMr. Walklin explained the items. asked how much money is in the 409 account? He Mr. VargaMr. Walklin explained the 409 to Mr. Davis. said we will get you a more accurate report. Mr. explained that the Commission needs to receive 409 expenditures before it goes to Council. Johnson said overall this looks on track. Mr. Johnson Green Fee Report – June 2015 – said I have already touched on this a little. There were no other comments. Mr. Johnson LCRC Package Totals – June 2015 – said this is the lowest June total in four years. Mrs. KevraMr. Varga said it is a very low summer total. said there is still an impact from the new Mr. Johnson Planet Fitness. advised Mr. Varga to explain this report to Mr. Davis next week. Mr. Johnson LCRC Code of Conduct – June 2015 – said it was quiet in June. Mr. JohnsonMr. LCRC Comment Card Report – June 2015 – said this is typically two pages. VargaMr. Johnson said many are positive. asked if anyone got ahold of the person who wrote the Mr. Murphy comment about aquatics. said there was no name or number. Mr. Adamczyk asked if this would be a good time for him to bring something up to the Commission? Mr. Johnson said the end of the meeting would be best, we only have a couple of items left. Old Business Clement Circle Pool – This was already talked about. 4 Commission Meeting July 1, 2015 New Business Mr. Johnson Letter from Paul Seewald Re: Extension of LJAL lease at Rotary Park – said he Mr. Varga thought they had the right to automatically renew. said yes but they missed the deadline of 90 days in advance to request the extension so now it has to go through Commission and Council Mr. Johnson for approval. said they have done tremendous things out there and I can’t see any problem. Upon a motion made by Mr. Walklin seconded by Mr. Condon, it was #3444-15RESOLVED, that the Commission approves the extension of the lease agreement with the Livonia Junior Athletic League, to lease Rotary Park Ball Diamonds #1, #2, #3 & #4 for a period of five (5) years, commencing on May 1, 2015, and terminating on April 30, 2020, unless otherwise terminated, extended or renewed. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Letter submitted by Tom Murphy approved for submission by Dave Varga Re: Fee Increases at Mr. Murphy Livonia Community Recreation Center – explained the need for each fee increase. Upon a motion made by Mrs. Kevra seconded by Mr. Walklin, it was #3445-15RESOLVED, that the Commission approves the following fee increases and that they become effective December 1, 2015: Current Proposed Fees Fees 100 Days to Health Non Non PR# 3344-13 Resident Resident Resident Resident Youth (4-18) $30 $35 $35 $40 Adult (19-61) $40 $45 $45 $50 Senior (62+) $35 $40 $40 $45 Family $70 $90 $75 $90 Party Packages Current-Extra Proposed Extra PR# 3241-11 Minimum of Participant Minimum of Participant 12 people 12 people Member $132 $10 $150 $11 Resident $156 $11 $172 $12 Non-Resident $180 $13 $200 $14 Ice Show Current Proposed PR# 3340-13 Registration Fee $40 $50 Ice Time $70 $75 Tickets Child $5 No change Adult $8.25 $8.50 Senior $7.25 $7.50 5 Commission Meeting July 1, 2015 A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Mr. Varga said these don’t need Council approval. Mr. Varga Letter from Dave Varga Re: Revision of House Rules, e-cigarettes – explained the need to add this to the House Rules because we have had some issues a couple times and realized our Mr. Johnson rules didn’t cover those items. asked if this language covers all possible alternatives Mr. Varga and asked if it dovetails into any other policy that we have. said we’re trying to cover everything and it dovetails to the no smoking policy where we want to add e-cigarettes to the Mr. Murphy prohibited items. said we are going on the state law of no smoking in public facilities although the state law doesn’t cover e-cigarettes. Upon a motion made by Mr. Condon seconded by Mrs. Kevra, it was #3446-15RESOLVED, that the Commission approves the following change to the Livonia Community Center House Rules, IX. Facility Rental, G. General Information. 9. Smoking and/or use of tobacco and other products is prohibited, including the use of e-cigarettes, vapor cigarettes or alternate smoking devices. A roll call vote was taken on the foregoing resolution with the following results: AYES : Condon, Kevra, Walklin and Johnson ABSENT: Summers adopted The Chairperson declared the resolution. Mr. Adamczyk addressed the Commission regarding his concern of out of control teenagers using the recreation center on Friday nights. He explained a few incidents in particular and how he didn’t think that it was handled properly by staff. There was a discussion of the Code of Conduct process Mr. Johnson and of part time staff possibly withholding information from full time staff. explained Mr. Condon that you don’t have to be a habitual offender to get suspended. asked about reserve Mr. MurphyMr. Johnson officers. said we have them in the winter time only. suggested that security be increased temporarily on Friday nights. He said we definitely have to look into this and Mr. Condon we appreciate you coming in and letting us know. said he would like an email after the Mr. Walklin police department is contacted. said he would like this to be on the agenda as old business. He said we have heard of individual incidents but this is the first we have heard of this type of situation. The Chairperson called the meeting adjourned at 8:00 p.m. MARK JOHNSON, CHAIRPERSON PARKS AND RECREATION COMMISSION NEXT MEETING: WEDNESDAY, AUGUST 5, 2015 AT 7:00 P.M.