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2006-2007 Annual AnnualCITY OF LIVONIA ANNUAL REPORT FISCAL YEAR 2006-2007 OFFICE OF THE MAYOR JACK ENGEBRETSON 33000 CIVIC CENTER DRIVE w.vaR LIVONIA, MICHIGAN 481543097 j V34)40622D1 J FAX: (/34)421-0870 r C �GttN December 14, 2007 Honorable Members of the City Council City of Livonia, M 148154 Dear Council Members: The Annual Report for fiscal year 2006-2007 reflects activities of the Livonia City Departments, Commissions and Boards. The following reflects a sampling of the information contained in various reports and some personal observations. DPW — Public Service and Engineering Divisions This department was successfully reorganized during this past year. Among the numerous projects completed were the esurfacing and reconstruction of Six Mile from Haggerty to Farmington Road, the completion of the Seven Mile Road widening project, and the maintenance and expansion of the City's waste/recycling service. Finance In 2007, the Finance, Accounting and Information Systems Departments implemented a conversion to a new financial management system called "Logos.nef' from New World Systems, Inc. When fully implemented, this new system will provide increased data management capabilities and online services for residents and employees. Library Commission In the Spring of 2007, full hours of service were restored at the Civic Center Library. Technology-based services have continued to grow in popularity as indicated by a dramatic increase in internet workstation use. Our oldest branch, Alfred Noble Library celebrated its 40'L anniversary this year, and improvements such as the installation of a new water heater and air conditioning unit were also made. Parks and Recreation Three major projects were completed this year. They include the Master Park Plan, which is a general roadmap for programs, parks and facilities that the City should attempt to develop or enhance in the next few years. The VIP Plan (Vision, Insight and Planning) involved all full-time staff members meeting to develop a strategic plan for the overall direction and focus of the Department. The Emergency Action Plan includes a Training Coordinator who works with the staff in first aid and CPR training, developing an emergency training handbook, and working with the City's Police and Fire Departments. Planning Department and Commission Throughout the past year, the Planning Department was closely involved in a number of new developments, as well as several expansion and redevelopment projects, including those under construction at the Wonderland Village, the redevelopment of the southeast comer of Eight Mile and Farmington Roads, and the future construction of a new three- story, 40,000 square foot building that will house a satellite campus for Davenport University in Vidor Parkway at Seven Mile Road and I-275. Summary Overall, the past year was filled with successful outcomes throughout the City in spite of the confinuabon of the 5 -year financial crisis throughout the State and the Region. I want to take this opportunity to thank the council members and staff, along with our fine team of City employees, in all departments and at all levels, for the conbibutons made in achieving this success. I also want to acknowledge our hundreds of commissioners, board members and volunteers. Clearly, it is not business as usual. However, the customers we serve (in both the residential and business sectors) are, in fad, receiving virtually the same high level of services they received prior to the financial crisis. This is a great tribute to our enfire team, all of whom have worked collaboratively to gel the job done throughout this very large and complex service organization that is called the City of Livonia. Sincerely, Jack Engebrelson MAYOR CITY OF LI VONIA, MICHIGAN ANNUAL REPORT Fiscal Year 2006-2007 TABLE OF CONTENTS Page No. Assessing Department...................................................................................1 Review, Board of 2 City Clerk 3 Civil Service Department 8 Trustees, Board of 17 Community Resources Department and Cade 21 Aging Commission 25 Arts Commission 26 Historic Preservation Commission 27 Historical Commission 29 Human Relations Commission 30 Youth Commission 31 District Court 32 Finance Department 37 Information Systems......................................................... 39 Fire Department 42 Housing Commission 52 Inspection Department 55 Building Code Board of Appeals 57 Law Department 58 Library Department & Commission 61 Parks and Recreation Department & Commission 65 Planning Department& Commission 78 Police Department and Emergency Preparedness .........................84 Public Works Department 95 Engineering Division 96 Public Service Division 98 Traffic Commission 112 Treasurer 114 Zoning Board of Appeals 119 The 2007 stale equalized valuation of the city real and personal property was $6,018,120,650 which relates to the following statistics: CLASS PARCELCOUNT VALUATION Residential 38,194 3,949,120,760 Commercial 1,394 863,517,990 Industrial 870 627,461,920 Personal 4,627 578,019,980 $ 6,018,120,650 In addition, valuation under the Industrial Facilities Act 198 provided total valuation of $144,478,640 as follows: IFF Real 38,033,670 IFF Personal 106,444,970 $144,478,640 All property appeared on the assessment roll at 50.00% of true cash value as mandated by State Law. Annual sales studies are conducted in order to determine market growth by neighborhood. The results of these studies are utilized to adjust area values to the required 50% of true cash value. The appraisal and maintenance of all residential field data is the responsibility of this department. Records for 51 new homes were created and revisions to approximately 920 existing property field sheets were made. Commercial and Industrial new buildings, alterations and additions numbered 188 and were reviewed for value for the 2007 assessment roll. The citywide canvass continues this year with the entering of the data gathered in prior years and the continuation of the field review of property record cards. This is an ongoing project with the goal of bringing the assessing office in closer compliance with the requirements of the Stale Tax Commission with regard to assessing procedures. Homesteads, Transfers, Rescissions and Uncapping Affidavits are being interpreted and processed on a daily basis. In 2007 this generated approximately 3,245 forms. Lots splits and combinations are processed by this department. This office reviews petitioners applications and departmental correspondence for compliance to city ordinances and procedures. If a split is nonconforming, Council action will be required. Approximately 30 splits and combinations were completed in 2007. Ofthese, 7 required Council action. Prior years Michigan Tax Tribunal appeals were finalized, 49 full tribunals and 19 small claims forthe years 2000 — 2007. Over 5,200 personal property statements were processed for the 2007 assessment roll. A continual inspection of properties in the city is being done to verify the fixed assets in the business as of tax day of each year. The Stale of Michigan has extended the Personal Property Audit program for 2007. This, along with audits being done for the City directly, resulted in 152 audits being scheduled by Tax Management Associates. 110 audits have been completed to date and have generated additional city tax dollars in the amount of $100,837. Total tax revenue generated for all taxing entifies was $454,064. The December Board of Review meeting was held on Tuesday, December 11, 2007 in accordance with Section 211.53b of the General Property Tax Law of Michigan to correct all mutual mistakes of fact and clerical errors. The Livonia City Council, on January 31, 2007 (CR#26-07), set the place and dates for the 2007 March Board of Review meetings as scheduled by the Assessor and notice was given and published in the local newspapers. The Board of Review meetings convened Tuesday, March 6, 2007 for a five (5) day session of public hearings, which included an evening session. Members Conrad Gniewek, Jollietta Coleman and Linda Trewin were in attendance. The Board heard 322 taxpayer appeals and acted on 188 mail -in petitions. Determination notices were mailed on April 9, 2007. The regular session of the 1985 83rd Stale of Michigan Legislature has amended Section 53b of Public Act 206 to include a July Board of Review meeting to correct clerical errors and mutual mistakes of fact. This meeting was held on Tuesday, July 17, 2007. CITY CLERK This office is administered by the City Clerk, elected for a four-year term at an odd year election conducted bylhe City of Livonia. The powers and duties of the City Clerk are set forth in the City Charter and statutes of the State of Michigan. The Clerk is assisted by an Assistant City Clerk and a staff of seven who are trained specialists in delivering a variety of services to the citizens of Livonia and the several departments of the City administration, i.e.: (a) 'The Clerk shall be derk of the Council and shall attend all meetings of the Council and keep a permanent record of its meetings.." Special Meetings 1 0 This responsibility involves receiving all correspondence and communications filed with the Clerk for transmission to the Council; preparing official agendas for both Council Regular and Study Meetings; taking and transcribing complex minutes of all Council proceedings for the official journal as well as for all Public Hearings conducted by the Council as required by law; notification and publication of Notices and Public Hearings and Council proceedings in the official newspaper as designated by the City Council; preparation and forwarding of true copies of Council actions to the partes affected; maintaining the official record of all Ordinances enacted by legislative actions. CitV Council 2006 2007 Study Meetings 24 24 Regular Meetings 24 24 Special Meetings 1 0 Council Resolutions Recorded 616 583 Ordinances Adopted 52 19 Public Hearings Conducted 36 46 (b) 'The Clerk shall perform such other duties as are required of that office by State or Federal law, the City Charter, the Council or Ordinances of the City." DEPARTMENT OF VITAL STATISTICS Required by Stale Statute to record and file a record of all deaths and births occurring within the City for subsequent transmittal to the State and County Department of Health and make available for certification copies of such records, as can be legally released. VITAL STATISTICS (DECEMBER 2006-2007) 2006 2007 Births Recorded 1422 1460 Deaths Recorded 1492 1560 FEES COLLECTED $141,060.00 $140,000.00 (c) "The City Clerk shall issue and sign all licenses granted and shall register same. LICENSING During the fiscal year this office of the City Clerk accepted and processed, etc., under Title 4 of the Livonia Code of Ordinances the following licenses: TYPE 2006 2007 Gas Stations, Dry Cleaners, Amusement Places, Taxi, Trailer Rental, Solicitors, Vending Machines, Restaurants, Caterers, etc. 1480 1490 FEES COLLECTED $57,180.00 $58,100.00 Garage, Basement, Rummage Sales 2800 3734 FEES COLLECTED $14,000.00 $18,670.00 Pel Licenses 3262 2948 FEES COLLECTED $28,978.00 $22,918.00 Bicyde Licenses 12 11 FEES COLLECTED $36.00 $33.00 (d) "The City Clerk shall receive for fling: zoning petitions, subdivision plats, security bonds, etc. Comprehensive files covering all phases of development of new subdivisions from the Public Hearings of the City Planning Commission in proposed plats, to the filing of all bonds and payment of financial assurances established in the City Council's Master Bond Resolutions to the final signatures of the City Clerk after the final plat approval is given by the Council." 4 2006 2007 Zoning 9 9 Vacafing 4 0 Miscellaneous (Waivers) 28 39 New Plats Authorized (Preliminary) 0 0 Final Plats 0 0 Extensions 3 0 BONDS Landscaping - Performance Bonds $50,530.00 $50,530.00 (e) Publication and Legal Notices The City Clerk is responsible for the publication of the City Council's proceedings in the official newspaper of the City and the insertion of Public Notices required by law of Public Hearings and all Ordinances duly adopted. In addition, Ordinances are printed, collated and distributed to all departments and interested parties. A complete file in excess of 2770 separate Ordinances is maintained, and the Livonia Code of Ordinances is continually updated, as amended, and on file in the City Clerk's office. (f) Duplicating and Mailing Figures The City Clerk's office produces copies of the following materials for meetings of the City Council. 2006• 2007• Council Regular Agendas 5352 5304 Council Study Agendas 5592 5640 Special Regular Agendas 223 0 Special Regular Minutes 71 0 Council Regular Minutes 1704 1632 Council Study Minutes 528 528 Attorney Notes for Council Regular Meetings 1320 1272 Synopsis of Regular Council Minutes 2256 2256 Council Public Hearing Notices 0 0 Public Hearing Minutes 936 1196 'Tables indicate number of sets required per year for distribution for each activity; number of pages vanes by event and is not induced in total. (Agenda totals induce copies for the public.) MAILING FUNCTION All City Departments' outgoing mail is handled through mailing equipment in the City Clerk's office and the required postage in 2007 totaled $108,114.00. All incoming mail is handled daily by the Clerk's office and is distnbuled to the various departments of the City. (g) Election Commission of Livonia (Authority - State Statute) The City Clerk presides as Chairperson of the three-member Election Commission consisting of the Clerk, Mayor and City Attorney, charged with the responsibility of conducting all elections within the City. The compensation of election personnel shall be determined in advance by the Election Commission. In any case where Election procedure is in doubt, the Election Commission shall prescribe the procedure to be followed. STATISTICS RELATING TO THIS FUNCTION 2006 2007 Elections Held in City 1 Primary 1 Primary 1 General 1 General 1 School 1 School 2006 2007 New Registrations 5,194 4,377 Total Registered Voters 71,973 72,022 Change of Name 476 512 Change of Address 1,395 1,457 Cancellations 4,794 3,918 Registrations by Mail 539 273 Number of Absentee Ballots Issued 17,138 13,351 AV. Applications Issued 17,138 13,351 Notices of Election Inspectors 889 806 Notice of Cancellation of Registration — 403 Sale of Voter Registrations Lists $2,430.16 $2,682.82 (h) Other Duties and Responsibilities of the Clerk The Clerk shall have power to administer all oaths required by State Law, the Charter and Ordinances of the City. The Clerk shall be custodian of the City Seal and shall affix it to all documents and instruments requiring the Seal, and shall attest the same. The Clerk shall be custodian of all papers, documents and records pertaining to the City of Livonia, the custody of which is not otherwise provided for by the Charter. As custodian of records, the office of the City Clerk, in 1985 instituted a program of microfilming the birth and death records of the City. In 2007 all birth and death records were scanned to create CD-ROM's. The Clerk shall give the proper officials of the City ample notices of expiration or termination of any official bonds, franchises, contracts or agreements. The Clerk shall examine and audit all accounts and claims against the City. In 2007 the Clerk examined, pre -audited and signed approximately 20,277 vouchers issued by the Department of Finance for transmittal to the City Treasurer. The Clerk shall possess and exercise the powers of a Township Clerk so far as the same are required to be performed within the City. The Clerk shall certify by signature all Ordinances and Resolutions enacted or passed by the City Council. The Clerk, as custodian of the cemeteries under City jurisdiction, is in charge of all burial procedures and in 2007 there was no authorized opening and closing atthe cemeteries. The Civil Service Commission held twelve (12) regular meefings during fiscal year 2006-07. LABOR RELAMONS During fiscal year 2006-07, the City of Livonia commenced negofiafions with AFSCME Union Local 192 for renewal of their contract for the period December 1, 2007 to November 30, 2010; and the Livonia Police Officers Associafion (LPDA) for renewal of their contract for the period December 1, 2006 through November 30, 2009. It should be noted that the LPDA resolved the matter regarding a 12 -hour shift for Police Officers in the Act 312 Arbitration for the previous contract. AFSCME Union Local 1917 signed a letter to extend their current contract. They also submitted a letter of intent to commence negofiafions with the City for renewal of their contract for the period December 1, 2007 to November 30, 2010. The City and the Livonia Fire Fighters Union (LFFU) have completed Act 312 Arbitrafion proceedings and are awaiting the Arbitrators determination for a contractfor the period December 1, 2005 to November 30, 2008. Negotiations have not yet commenced with the Livonia Lieutenants and Sergeants Association (LLSA) for renewal of their contract for the period December 1, 2006 through November 30, 2009. Labor -Management Committee meetings have been scheduled to resolve employee grievances or concems filed by members of the AFSCME Union Local 192, the Livonia Police Officers Association, the Livonia Police Lieutenants and Sergeants Association and the Livonia Fire Fighters Union. These Committees consist of representatives of the Union and the City. In the event the employee grievance cannot be resolved through committee, the procedure permits appeal to the Civil Service Commission and, if not resolved, through mediation and/or formal arbitration. J 4 *101 k 10 1 =1 q N ATA I ATE0101iv, iv, It114y The Personnel Review Committee, comprised of the Human Resources Director and the Director of Finance, met seventeen (17) times during the current fiscal year and reviewed and made ninety (90) recommendations to the Mayor on all new hires, replacement personnel and promotions. Since December 1, 1994, newly hired general employees who subscribed to hospitalization/medical insurance were required to co -pay a portion of their premium costs at $30.00 for single coverage, $35.00 for two -person coverage and $40.00 for family coverage per month. Effective December 1, 2006, all general employees and District Court TPOAM employees hired on or after January 19, 2006, who subscribe to hospitalization/medical benefits are required to co -pay a portion oftheir premium costs atthe above rates per month. The annual Health and Wellness Fairwas held on three (3) separate afternoons during February 2007 at various City locations, including the Police Headquarters Training Room, the Department of Public Works Administrative Conference Room and the City Hall Fifth Floor Gallery. Employees and retirees, along with their immediate family members, were encouraged to attend. Representatives of the City's occupational health services providers were present to answer questions. In addition, representatives from the Blue Cross/Blue Shield (BCBS) hospitalization/medical insurance plans, sponsored by the City, were present to permit employees to review and compare plan descriptions and obtain assistance with health care questions or problems. The meetings were well attended with more than sixty (60) employees and family members. Effective April 1, 2006, BC/BS became the City's only hospitalization benefit provider, offering the BC/BS Blue Preferred Plan (PPO) and Point of Service plans. The PPO was replaced by the Community Blue 2 (PPO) for LPOA members effective October 1, 2006; all general employees (excluding District Court) effective December 1, 2006; and all District Court TPOAM members hired effective January 19, 2006 or after. At the end of the fiscal year, the employee and retiree hospitalization/medical insurance enrollments were as follows: BLUE CROSS/BLUE SHIELD 40 Employee subscribers BC/BS Preferred Plan 441 Retiree subscribers 306 Retirees on Medicare 1 COBRA BC/BS 421 Employee subscribers Blue Choice Point of Service 109 Retiree subscribers 41 Retirees on Medicare 0 COBRA BC/BS 103 Employee subscribers COMMUNITY BLUE 2 0 Retiree subscribers 0 Retirees on Medicare 0 COBRA A total of brty-nine (49) full-time employees 'opted out" of insurance coverage during the February 2007 open enrollment period and received $1,000.00 in lieu of hospitalization/medical coverage. LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT PLAN The City of Livonia currently contracts for group life insurance with the Hartford Insurance Company at the rate of $.18 per $1,000 per month volume. Accidental Death and Dismemberment (AD&D) group insurance coverage is also provided by the Hartford Insurance Company at a rale of $.02 per $1,000 volume per month. Currently, a total of six hundred fifty-six (656) employees have life insurance coverage in the aggregate amount of $33,812,750. In addition, Uenty-six (26) retirees have a $3,000 death benefit coverage totaling $78,000; one hundred thirty-four (134) retirees have a $3,500 death benefit coverage totaling $469,000 and one hundred thirty-five (135) retirees have a $5,000 death benefit totaling $675,000 for a total retiree group of two hundred ninety-five (295) having aggregate life insurance in the amount of $1222,000. During the fiscal year, a total of $75,224.90 life insurance premium and a total of $8,074.84 AD&D premium were paid to the Hartford Insurance Company. WEEKLY DISABILITY INCOME PLAN The City of Livonia is self-insured for the weekly disability income coverage. Effective December 1, 2006 through November 30, 2009, the disability claims are administered by the Accident Fund Insurance Company of America for a monthly charge of $1.00 per eligible employee. This benefit provides $200/wk to disabled general full-time employees and $100.00 to disabled part-time employees for up to 45 weeks; $125/wk for disabled Police Dispatcher full-time employees for 45 weeks; and $42/wk for the first 12 weeks and $100Avk for the 40 week balance of 52 weeks for disabled police and fire employees. The total premium paid to Accident Fund was $7,611.00 forthis fiscal year. During the Fiscal Year 2006-07, there were a total of twenty-six (26) weekly disability income claims for employees. A total dollar volume of $14,763.98 was paid by this self-insured program. TUITION REIMBURSEMENT The Civil Service Department staff administers the general employee union tuition reimbursement programs. A total of len (10) members of AFSCME Union 10 Local 192 expended $3,042.35 out of the maximum allocation of $10,000.00 during the fiscal year. Four (4) members of the AFSCME Supervisory and Technical Chapter of Union Local 1917 expended $1,105.00 out of the maximum allocation of $3,475.00 during the fiscal year. OPTICAL PLAN In January 2007, Detroit Optometric Centers (DOC) was bought out by Luxottica Retail, which offered Peade Vision and Lens Crafters as the proposed new opfical providers. Unfortunately, Luxotlica's internal billing structure could not accommodate the City's requirements and therefore the contract for services was cancelled. A Request for Proposals (RFP) for opfical services will be initialed in 2008. In the meantime the City offers a opfical benefit program with two providers: Suburban Eye Care (a private Livonia optometric practice), and retail provider, Co -0p Optical who has multiple area locations. Employee usage and costs incurred during the fiscal year at these centers or through the reimbursement opfion were as follows: Safety Glasses 14 $ 585.00 Direct Reimbursement 30 2,743.00 Detroit Optometric Center 79 4,441.00 Co -Op Optical 15 1,316.00 Suburban Eye Care 92 7,150.00 Total 230 $16,235.00 All employees have a dental reimbursement or direct payment program to the Dentist as the expenses are incurred. Billings for services rendered during the fiscal year must be submitted within 30 days of the November 30r" fiscal year end for consideration. A summary of the employee reimbursements and hardship advances during the fiscal year to date are summarized as follows: Number of Total Transactions Amount Paid Reimbursement/Direct Payment 1151 $290,204.64 The dental reimbursement may also induce payment for Dental Insurance premiums. ORTHODONTIC SERVICES Employees are eligible for 50% of the fees for orthodontic services for a lifetime maximum of $1000 per family limited to the employee, their spouse and dependents until the end ofthe year they reach age 19. 11 The summary of the orthodontic service claims received this fiscal year is as follows: Number of Claims Total Amount Paid Police/Fire 20 $ 7,519.00 General 09 $ 7268.50 Total 29 $14,787.50 The City of Livonia contracts the self-insured workers disability compensation program with the third party administrator, The Accident Fund Insurance Company of America. The contract for these services is effective December 1, 2006 through November 30, 2009. The net total incurred loss on open claims from December 1, 2006, through November 30, 2007, is $902,490.47, which includes payment for weekly wage loss indemnity benefits, medical services, related legal, vocational rehabilitation and other miscellaneous expenses for approximately one hundred fifteen (115) employee claims. Employees receive treatment for work-related injuries or illnesses at Providence Corporate Health Services. The City of Livonia participates in the Michigan Municipal League Unemployment Compensation Group Account. The firm of TALX UC Express is the service agent of this group account. The Civil Service Department responded to approximately forty-six (46) former employee claims for unemployment benefits filed with the Michigan Employment Security Administration (MESA). To date, a total of $93,622.00 benefit charges have been received forthis fiscal year. CIN PHYSICIAN AND MEDICAL CLINICS Pre-employment, return -to -work and occupational injuryfillness medical examinations and treatment are provided by the authorized City Physician, Sl. John Providence Corporate Health Services. Also, St Mary Mercy Hospital has provided medical services for Police and Fire personnel and emergency services only for general employees. Our records indicate that sixty-seven (67) permanent employee preemployment (full -lime and part-time) examinations, sixty-nine (69) preemployment physicals for temporary employees, one hundred eight (108) physicals for return to work, eighteen (18) public safety pre- employment psychological evaluations by Dr. Lyle Danuloff, Ph.D., the Cilys Consulting Psychologist, were performed. Three (3) MCOLES physicals were completed for Police Service Aides entrance into the Police Academy or permanent hire to Police Officer II. Dr. Danuloff has completed eighteen (18) evaluations for Public Safety positions and three (3) Fitness for Duty Evaluations. 12 In addition, there were medical consultations with regard to employee health and occupational safety matters as it related to infectious diseases and worker's compensation daims, including continuation of preemployment auditory, TB and pulmonary function examinations for fire fighter and police officer new hires in compliance with MIOSHA requirements. Alcohol and drug testing for employees assigned to drive specific types of Department of Public Works vehicles are being coordinated in compliance with federal regulations. SAFETY A representative of the Accident Fund Loss Prevention Division, the third party administrator of the City's self-insured Workers Compensation Program, conducted four (4) loss prevention facility lours with Civil Service and Public Works staff during the fiscal year. The facilities reviewed were the Public Service Garages, DPW Administration office and Vehicle Maintenance Garage Office, Civil Service Department and Clemons and Botsford Pools. Employee accident reports were kept by all City Departments and reviewed by the Accident Review Committee consisting of seven (7) representatives from Fire, Police, Public Works, Engineering, Parks & Recreation, AFSCME Union Local 192, and Civil Service. The Accident Review Committee mel four (4) times during the year and reviewed one hundred sixty-eight (168) accident reports. Accident statistics are compiled into an annual MIOSHA City-wide report. One hundred one (101) employees received service recognition awards in FY 2006-07. 13 Service Awards Level of Service Presented Five Years 26 Ten Years 22 Fifteen Years 9 Twenty Years 24 Twenty -Five Years 10 Thirty Years 9 Thirty-Fve Years 1 Forty Years 0 Forty -Five Years 0 Total 101 13 The Civil Service Department has continued an affirmative recruitment program through newspaper advertisements in the Observer/Eccentric, the Detroit News/Detroit Free Press, and notices to various colleges, training schools, MESA, handicapper rehabilitation services, and minority community based organizations. The total number of advertisements published during Fiscal Year 2006-07 were: the Detroit News — 14; Livonia Observer — 16; Michigan Municipal League — 2; several professional association publications, the Internet recruitment service Monstertrak.com, tie City of Livonia Spring and Fall News, and Cable Channel 8. EQUAL EMPLOYMENT/AFFIRMATIVE ACTION In accordance with the Affirmative Acton policy adopted by the Civil Service Commission, the Civil Service staff continued its efforts to make examinations and position descriptions as job-related as possible. Proposed qualifications for each new examination were reviewed by the respective Department subject matter experts, staff and the Civil Service Commission in order to establish prerequisites which were appropriate to the positions being filled. In addition, the Civil Service staff completed several stale and federal equal employment opportunity reports, surveys from other communities and prepared a monthly summary report to the Civil Service Commission concerning the race and gender characteristics of all applicants for open-mmpelifive examinations, the resulting eligible lists, and all permanent employee hires and terminations. The Civil Service staff continued to prepare and administer open -competitive and promotional examinations as requested by City Department Heads. During Fiscal Year 2006-07, a total of 14 open -competitive and 32 promotional examinations were announced. The Civil Service Department received 574 applications for open -competitive examinations and 177 for promotional examinations during the fiscal year. In addition the Department received 539 applications for temporary employment opportunities in various Parks and Recreation positions; 145 applications for Seasonal Laborer; 7 applications for Seasonal Laborer -Engineering; 39 applications for Seasonal Clerk; 121 applications for Student Page; 126 applications for Library Page; 10 applications for Substitute Librarian; 81 applications for Temporary Clerical; 7 applications for School Crossing Guard; and 20 applications for Police Reserve Officer. TRAINING During FY 2006-07, the Civil Service Department sponsored several employee - training activities. These are summarized as follows: 14 Between December 2006 and November 2007, Civil Service Staff coordinated multiple educational presentations sponsored by financial representatives from the Deferred Compensation 457 Plan providers including Nationwide Retirement Solutions, ICMA Retirement Corporation and Community Choice Credit Union. Over 139 employees scheduled individual appointments with the Deferred Compensation 457 Plan on-site representatives. Great West Retirement Services, Plan Administrator for the 401(a) Defined Contribution Plan, conducted numerous on-site meetings and training sessions in 2007. Approximately eighty-nine (89) employees attended the sessions in which enrollment, investment education and training on the new investment product "Reality Investing" was reviewed. Vanessa Coakley, Regional Director of Great West, was on site during most of the visits since our Account Representative was replaced mid -year. Our new Account Representative is Gregory Wood. It should be noted that the City's contract with Great West was scheduled to end in September 2007, however, a temporary extension of the current agreement on a month to month basis has been authorized by City Council until the Request For Proposal (RFP) process is completed. Additionally, this matter has been referred to the Finance, Insurance and Budget Committee to allow for presentations to City Council from the highest rated vendors. Civil Service staff conducted three training sessions for fire fighters recently promoted to officer classifications. The subject matter was how to effectively complete forms required by Civil Service in a multitude of situations, beginning with an employee's new hire through daily occurrences that normally happen to all employees. Twenty-four (24) officers attended the training. EMPLOYEE ASSISTANCE PROGRAM A subcommittee comprised of a policeffire union representative, a general employee union representative, the Youth Assistance Program Supervisor, two (2) behavioral health service EAP providers and the Human Resources Director continue to oversee the Emergency Behavioral Health Service Referral Network. For the FY 2006-07, a total of 11 employees, 6 employee family members and 2 residents received crisis intervention individual counseling sessions at the limit of 5 sessions totaling $400 per individual. In addition, EAP providers have been called upon to assist Departments with group conflict resolution exercises. Services totaled approximately $4,240.00. The Community Development Block Grant (CDBG) program has mirrored their behavioral health -counseling program to the City's EAP and uses many of the same referral network of providers. A total of $1,431.40 in CDBG funds has been expended during FY 2006-07 provided to 15 low-income residents. 15 SPECIAL PROJECTS 1. The Civil Service staff coordinated one (1) Employee Blood Drive in 2007 and assisted in the coordination of two (2) additional drives at the Community Recreafion Center. A total of eighty-two (82) pints of blood were donated by City employees during the drives, conducted in March, May and in September. 2. The Civil Service staff coordinated the 2007 United Way Campaign in all City Departments and Divisions. A total of $4,172.00 has been donated by City employees to this years Drive. 3. The Critical Incident Team comprised of members from Police, Fire, Law, Public Service, the Mayors Office, the Council Office, the Director of Emergency Preparedness and Civil Service continued its mission during the past year. The team continues to evaluate potential violence problems and recommends assessment or intervention plans. The members of the CIRT Team have not responded to any possible workplace violence situations this year. 4. On May 10, 2007, six hundred thirty-seven (637) Compensation Statements illustrating total compensation, taxable earnings and the City's cost of various benefits were mailed to all permanent full-time and part- time employees. Also included in the Statement were the actual value of paid time off used Iasi year and the sick leave balance as of December 2006. 5. Dr. Kenneth Wolf continues to work with the Police Department on their Critical Incident Stress Debriefing Program and work in DPW investigating confrontational situations. 6. The Civil Service staff continued the on-site "Flu Shot' program in cooperation with Providence Hospital Corporate Health Services. Seventy-Nine (79) employees and immediate family members received inoculations for a nominal fee at several City worksite locations. 7. The Civil Service Department purchased three (3) additional Lifepak 500 Defibrillators for City Hall. Every floor within City Hall and including the Annex will have access ability to the equipment. 16 BOARD OF TRUSTEES Following is a report on the activities and accomplishments of the Board of Trustees of the Livonia Employees Retirement System for the period December 1, 2006 through November 30, 2007: 1. DEFINED BENEFIT PLAN a) The Board of Trustees held twelve (12) Regular Meetings and one (1) Special Meeting during this period. b) As of November 30, 2007, the retirement system Defined Benefit Plan had five hundred thirty-seven (537) retirees or surviving spouses plus seven (7) Eligible Domestic Relations Orders (EDRO's) (Divorced Prior to Retirement) and four (4) Alternate Payees (Divorced after Retirement) for a total of five hundred forty-eight (548) receiving pension checks. Nineteen (19) City retirees died during fiscal year 2006-2007. The total pension payroll fiscal year to dale is $11,487,134 through November 2007. c) The team of David Sowerby and Kenneth Johnson, Loomis -Sayles and Company, advises the Board on investments for the Defined Benefit Plan and uses discretionary power regarding investments subject to confirmation by the Board. The Board approved investment transactions by LoomisSayfes and Company at regular meetings. The Defined Benefit fund had a value of $212,115,166 as of October 31, 2007 d) In May 2007, the Board reviewed the fifty-third (54th) annual actuarial valuation as of November 30, 2006, for the Livonia Employees Retirement System, prepared by the Board's Actuary, Rodwan Consulting Company. The Ran covered five hundred forly- two (542) retirees, twenty-nine (29) deferred and two hundred sixty- two (262) employees for a total of eight hundred thirty-three (833). The Actuary reported that the accrued actuarial condition of the Retirement System is "very good". e) The funded ratio of actuarial value of assets to actuarial accrued liability forlhe Retirement System Defined Benefit Plan is 121.0%. f) Merrill -Lynch continues to provide quarterly performance evaluation at the Defined Benefit Plan. g) The 2006-07 annual soft dollar expense for the Merrill Lynch Performance Measurement Report was $57,000. 17 h) Effective July 5, 2000, the Board entered into a Securities Lending Agreement with Comerica Bank. Total earnings from the Securities Lending Agreement with Comerica from December 1, 2006 through October 31, 2007 were $48,572.91. i) In June 2001, the Board approved a $5 million investment with MuniMae Midland LLC, in the Midland Multifamily Equity Real Estate Investment Trust (REIT) offering, In April 2002, the Board approved an additional $5 million investment for a total of $10 million invested in the Midland Multifamily Equity REIT. Total interest earnings from December 1, 2006 through November 30, 2007 were $999,999.99. j) In March 2002, the Board approved a $5 million investment with Cohen & Steers Capital Management Inc., in a Real Estate Investment Trust (REIT), separately managed account. The account market value reported as of October 31, 2006 was $6,328,661. The account market value reported as of October 31, 2007 was $6,355,391. k) The total value of the Defined Benefit Plan assets as of September 30, 2007 was $224,924,480. (Pursuant to the Merrill Lynch Performance Analysis Report as ofSeptember30, 2007) I) Approximately one hundred twenty (120) requests for retirement estimates under the Defined Benefit Plan were processed by the Civil Service Department Staff. m) The Board of Trustees continues to distribute monthly pension checks directly to members of the Defined Benefit Plan with these checks being processed by the staff of the Civil Service Department n) Members of the Board attended the Michigan Association of Public Employees Retirement System (MAPERS) Conferences at Grand Traverse Resort, Acne, Michigan, from June 2 to June 5, 2007; and at the Amway Grand Plaza Hotel, Grand Rapids, Michigan, from September 15 to September 18, 2007. o) Robert Biga passed the examination requirements for the MAPERS Advanced Fiduciary Designation. 2. DEFINED CONTRIBUTION PLAN a) The Board of Trustees held twelve (12) Regular Meetings during this period. 18 b) The Defined Contribution Plan Administrator continues to be Great West Retirement Services. It should be noted that the City's contract with Great West was scheduled to end in September 2007, however, a temporary extension of the current agreement on a month to month basis has been authorized by City Council until the Request For Proposal (RFP) process is completed. Additionally, this matter has been referred to the Finance, Insurance and Budget Committee to allow for presentations to City Council from the highest rated vendors. c) The Defined Contribution Fund had a total account ending balance of $49,690,312 as of September 30, 2007, for three hundred eighty-six (386) active participants; fifty-seven (57) participants who terminated employment and have an ending amount balance; and seven (7) participants with a zero ending account balance. d) As of November 30, 2007, a total of eighty (80) employees have retired under the Defined Contribution Retirement Plan. 3. LIVONIA RETIREE HEALTH AND DISABILITY BENEFITS PLAN (VEBA) a) The Board hell twelve (12) Regular Meetings forthe VEBA Plan. b) Mr. Sowerby and Mr. Johnson advised the Board on investments for the VERA. The VEBA had a value of $55,328,541 as of October 31, 2007. Note: The VERA was established at the recommendation of the formerActuary to the Board of Trustees, Gabriel, Roeder, Smith and Co., forpurposes ofplacing in a tax free trust hospitalization -medical insurance benefit funds for members of the DB and the DC Plans, as well as to permit separate funding for DC Plan member disability retirements. c) In May 2007, the Board reviewed the ninth (9"' annual actuarial valuation as of November 30, 2006, for the VEBA, as prepared by the Board's new Actuary, Rodwan Consulting Company. The Actuary reported that the amortization periods adopted by the Board of Trustees for the funding purposes of this Plan are 30 years for disability benefits and 50 years for hearth insurance benefits. The 50 year amortization period produces a contribution that is less than the Annual Required Contribution (ARC), and results in a contribution deficiency in the Plan's financial report. 19 At the meeting of May 9, 2007, the Board approved to change the amortization period for funding purposes for post-retirement health insurance benefits from a 50 year schedule to a 40 year schedule. The 40 year amorfization schedule shall be effective December 1, 2007. d) The funded ratio of actuarial value of assets to actuarial accrued liability for the City of Livonia Retiree Health and Disability Benefits Plan and Trust (VERA) is 39.0%. The unfunded liability is $74,594,198. e) Effective April 1, 2006, BC/BS became the City's only hospitalization benefit provider, offering the BC/BS Blue Preferred Plan (PPO) and Point of Service plans. The PPO was replaced by the Community Blue 2 (PPO) for LPOA members retiring on or after October 1, 2006 and all general employees (exduding District Court employees) retiring on or after December 1, 2006. f) Effectve December 6, 2007, all general employees (excluding District Court employees) are contribufing 2% of pension eligible wages to the City's Voluntary Employee Beneficiary Association (VEBA) Retiree Health and Disability Benefits Plan. It does not include overtime earnings and this contribution is in pre-tax dollars. g) The Board received $236,913,12 from the Centers of Medicare Retiree Drug Subsidy Program. This payment represents a return to the retirement system for prescription drug costs for retirees and covers the period January 1, 2006 through November 30, 2006. The funds were electronically deposited into the VEBA account on March 30, 2007. This represents 17.6% of what the Plan paid for gross retiree over -65 prescription costs. 20 DEPARTMENT OF COMMUNITY RESOURCES AND CABLE PUBLICATIONS • City Newsletter — four (4) issues published and mailed to approximately 43,000 residences and business • Brochures, newsletter and flyers were prepared for specific programs VOLUNTEER & SPECIAL PROJECTS • Informafion & Complaint Center — 3 volunteers handled 1,760 phone calls. There were no TTY/TDD calls or formal complaints processed • City Hall Tours — There were 4 lours conducted with 3 groups for a total of 81 participants • Rouge Rescue/River Day — The activities at Rotary Park were coordinated by Public Service and Community Resource staff and over 41 volunteers (Cub Scout Pack # 1731, Livonia Jaycees and Holmes Middle School. Together they filled 12 bags of debris; removed 3 trash bags of buckthorn and honey -suckle, removed 1 Bar -B -O cart, aluminum siding, metal tubing, plastic baby pool and pails, hot water tank, bike and car parts. No storm drains were stenciled this year. We acknowledge and extend a big 'Thank You' to Stan's Markel, Busch's Market, Koroa's Coney Island Restaurant and Larry's FOodland for their generous donations of refreshments and snacks. RESIDENT ASSISTANCE • Emergency Certificates — assisted 94 families with $2,270.00 in Farmer Jack Certificates, donated by the Kwanis Early Risers Club and Private Donations • Utility Assistance (CDBG and LIEAG) — assisted 48 low-income households with utility shutoff bills totaling $19,988.09 • Holiday/Referral Assistance — assisted 42 low-income families with food and gift donations provided by 8local sponsors • Commodity Food (TEFAP) — distributed 2,299 food bags, with the aid of 13 volunteers, to 192 low-income households • Focus HOPE — distributed 1,068 food boxes, with the aid of 13 volunteers, to 89 low-income senior households CITY COMMISSIONS/CULTURAL ACTIVITIES Clerical, technical and budgetary assistance was provided to the Aging, Arts, Cable, Historical, Historic Preservation, Human Relations and Youth Commissions. 21 LIVONIA COMMUNITY TRANSIT LC Community Resources has the administrative responsibility of providing transportation for Livonia senior citizens and disabled residents. Livonia Community Transit also provides "to work" transportation for people using the SMART and D -DOT systems by picking them up from hubs located at Millennium Park and near Botsford Hospital then taking them to predetermined work locations. Riders are picked up beginning in the morning at 6:00, 7:00 and 8:00 a.m. and again in the afternoon at 4:00, 5:00 and 6:00 p.m. Municipal contracts and applicable grants, administered by SMART, are monitored and prepared by the Community Resources staff. The Livonia Community Transit system has a fleet of 13 vehicles (small buses and vans). The vehides are driven by 27 part- time bus drivers with Commercial Drivers Licenses. The Transit office is supervised by an Assistant Grant Manager and six other part-time employees, who help coordinate the drivers and their schedules. The system provided over 40,000 rides. These rides totaled over 294,000 miles and over 19,000 service hours. CIVIC PARK SENIOR CENTER Participation in activities during 2007 totaled approximately 121,000 seniors. 18,200 congregate meals were served atthe Center. Activities included: health screening, educational classes, support groups, fitness classes, cards and games, arts and crafts, senior sports, Medicare counseling etc. Volunteers logged 16,033 hours. SUPPORT SERVICES, GIFTS, GRANTS, AND TRANSPORTATION Senior Center Staffing Grant, Michigan Office of Services to the Aging Grant and C.D.B.G. funds totaled $150,850. $13,475 in donations was received from various donors. Federal and State grants and donations provided: • 85 hours of Telephone Reassurance to 10 seniors • 180 hours of Medicare Part D Counseling to 75 seniors • 500 hours of Information and Referral to 750 seniors • Home maintenance service to 39 homes • 18,804 one-way rides through the senior transportation program • 44,286 meals were delivered by volunteers to home bound seniors LIVONIA YOUTH ASSISTANCE PROGRAM REFERRALSOURCES: 2007 Referrals: 86 New Cases — (41 Male and 45 Female) 22 Carry Over Cases from 2006: 86 Total Cases served in 2007: 192 2007 Cases represent the following referral agencies: Livonia Police Department 37 Third Circuit Court -Juvenile Division 16 Surrounding Police Departments 33 (Westland and Novi) 38 parents completed the Alternative Parenting Stalls group. Program youth performed 682 hours of Community Work Service. 48 youth completed "Project Impact' (social living skills) group (12 hours each). 28 males participated in the JAG (Juvenile Awareness Program) at Milan Federal Prison. 19 males and 14 females attended the Wayne County Jail tour. 623 Youth used the services of the Youth Employment Resource Center that listed over 1100 job openings —with 387 employers. Wayne County grants: Child Care Fund $3715. 1/10"' Mill Fund $13939. CABLE TELEVISION Produced 200 programs (3,396.5 production hours) for City Channel 8, including the live coverage of the following City public meetings: City Council Study and Regular meetings and Planning Commission meetings. Utilized 183.5 hours of volunteer assistance from certified residents in the production of City Channel 8 programs. Logged 162 complaintslnquiries re: rates, reception, programming choices and the desire of competition for cable television and internet access using cable modems. Channel 8 staff maintained radio station WPZY, 1670 AM, providing up to date information regarding road closures, snow emergencies and other vital information relating to the public safety and well being within our community. Began web streaming Channel 8 and produced Council meetings to City's website for on demand viewing Began cable casting Channel 8 programming in stereo 23 Upgraded cameras and decks to provide digital signal for all Channel 8 programming. Welcomed AT&T as 2d (in addition to Bright House networks) cable provider to residents of Livonia. Honors: Received 2007 Hometown Video Awards for Highland Games video. HISTORICAL PROPERTIES Community Resources has administrative responsibility for the Historical and Historic Preservation Commissions. The reports pertaining to these activities can be found under the Historical Commission and Historic Preservation Commission. In addition, the Community Resources staff at Greenmead: • Conducted day to day operation of Greenmead • Maintained Historical Commission records including minutes, volunteer hours, caretaker reports, contracts, and budgets • Coordinated weekday lours, Sunday lours, Gift Shop operations, Newburg School usage, Newburg Church, Alexander Blue House and Meeting House rentals, also property usage including weddings, meetings, luncheons, and private parties • Implemented Historical Commission resolutions • Assisted with the development, planning and implementation of 20 special events, fundraisers and community projects sponsored by the Historical Commission, Friends of Greenmead, Livonia Historical Society, Questers, St. Andrews Society of Detroit, Greater Brighton Collie Club, 17" Mich. Civil War Re-enactors, A.M.C. Car Club, Mustang Car Show and Garden Club • Worked with retired carpenter who volunteered to do major maintenance repairs on Greenhouse. • Worked with D.P.S. to define and prioritize maintenance work including replacement of back door at the Alexander Blue House. Installation of air conditioning at Parsonage. • Coordinated painting of the Farmhand's House, replacement of porch and steps at Newburg Church plus adding a ramp to facilitate disabled entry to building and installation of carpet at Blue House • Assisted Building Inspection with the coordination of the Career Center Project at 21d floor of the Blue House, installation of sink, cupboards and 2"d floor restroom at Blue House. • Coordinated Greenmead's volunteer program, published issues of the Volunteer Voice Newsletter and scheduled volunteers for tours and special events • Provided work site and supervision for community service probationers and community service projects 24 • Hosted several professional and volunteer gatherings such as a Volunteer Reception, Friends of Greenmead Luncheon, Historical Society, and Police Reserves Picnic • Provided a project site for the Master Gardener Program and support for volunteer gardeners program • Provided a site and support for several Eagle Scout Projects The Commission continues to publish the "Heritage" as part of the City News. It is distributed to all homes in the City of Livonia. Commission funds are used. In May the Commission helped organize the annual Senior Center Consumer Fair. In June the Commission co-sponsored the annual Senior Citizens Picnic held at Eddie Edgar Ice Arena. The Commission paid for entertainment and a portion of the food. The Commission was in charge of bingo and a 50/50 raffle. In October the Commission provided handouts and worked at Senior Celebration Day. Commission funds were used. In November the Commission provided transportation for a holiday event at the Meadowbrook Theater for the Senior Center volunteers. Commission funds were used. At its November 2007 meeting, pursuant to its by-laws, the Commission held its annual election. The following officers were unanimously elected to one-year terms commencing December 1, 2007. Chairperson: Clam Karr isr Vice Chairperson: Joan O'Brien 2"d Vice Chairperson: Josephine Smith Treasurer: Joseph Echols Secretary: Robert Cards 25 LIVONIA ARTS COMMISSION The Livonia Arts Commission held its meetings on the 4th Tuesday of each month in the Mayors Conference Room of Livonia City Hall. The 2007 officers were: Chairperson: Bob Perish, Vice Chairperson: Dan Spuding, Secretary: Donna Eno, Treasurer: Virginia Bosak. During the year, a resignation letter was received from Shere De LaFranier. Active Commission members include Virginia Bosak, Donna Eno, Mary Fisher, Conrad Gniewek, Robert Pernsh, Frank Petersmark, Carrie Spurling, Dan Spuding, Grace Karczewski, and Vivienne Manwaring. This years newest commissioner appointed was Jason Claypoole. At this time the Commission has four open positions. Budgeted Free -Admission Activities: The Commission appropriated $2,000 to co-sponsor the monthly Noontime Concerts held at the Civic Center Library. Music from the Heart was held at Civic Center Park and at the Community Recreation Center in July and August. Expenses totaled $9,124. A "Garage Band" music series for teens, also held at Civic Center Park, was expanded from one concert last year to three this summer. Commission Sponsored Community Activities: $500 Grant to VAAL (Visual Arts Association of Livonia), one of Livonia's art clubs; $500 Grant for the Livonia Art Club and a $500 Grant to Motor City Youth Theatre. Scholarships were awarded this year totaling $5,550 to students majoring in an art -related field at a post high school learning institution. Commission Donations: Livonia Symphony, $5,000; Greenmead's Garden and Christmas Walks, $100 each. The Commission held its 10th Annual Fine Arts Exhibition in October. The selected artwork was displayed in the 2nd floor Art Gallery of the Civic Center Library. 86 entries were chosen for exhibition from the over 270 submissions. Prize money awarded totaled $2,750. A $200 corporate sponsorship donation was received from Eastern Michigan University. Expenses totaled $1,800. The Commission will strive to increase sponsor involvement next year in order to make this prestigious event even more successful. Artwork from regional artists was displayed monthly in the Civic Center Gallery and in the City Hall Atrium. Small craft and art collections were shown in the Library as well as City Hall display cases throughout the year. In November, Art Commissioners held an art show in the City Hall Lobby. 26 Commission -Sponsored Receptions: The Fine Arts Exhibit in September; individual artist receptions were held monthly in the Civic Center Library Gallery. "Art from the Heart' in 2007 grew to over 145 exhibitors this year, after a major effort was completed to relocate the event to the grounds around City Hall last year. It has been well received. Dollars generated from the Festival allow for the continued art and cultural experiences that the Commission works for each year. The Commission has created new promotional material and advertising to further promote the positive events and creative endeavors of Livonia and its residents. Virginia Bosak attended an "Arts Promotion Workshop" in Kalamazoo this year on behalf of the Commission. Virginia Bosak and Grace Karczewski are wonting in cooperation with the Human Relations Commission to develop a community -wide children's art contest. The selected artist's artwork will be featured on the cover of the Martin Luther King, Jr. celebration program in January 2008. The Livonia Arts Commission's mission statement is: 'To preserve, promote, sponsor and develop the Arts in Livonia. To continue community access to art experiences, opportunities and improving community awareness" HISTORIC DISTRICT RESOURCES: The Historic Preservation Commission (HPC) meets the first Wednesday of the month in the Alexander Blue House at Greenmead, Livonia, Michigan. The Commission is preparing information to highlight the historic districts in Livonia on the City Website. The Historic Preservation Commission sponsored a well -attended meeting in August on the topic of Historic Plants. About 90 people listened to Scott Kunst of Ann Arbor give an interesting and informative talk about historic plants through the 1940's. The Commission plans to continue to hold yearly meetings with appropriate topics for historic property owners as well as the public. KATOR— SHAY HOUSE Exterior changes to the house in 2005 have not been resolved with the HPC. The changes (paint and front porch railings) were not reviewed by HPC per the 27 local ordinance. The owner has been in contact with the Commission to resolve the issues, and in addition received approval in 2007 to rerooflhe house. GREENMEAD HPC recommends that a Master Plan (Cultural Resource Management Plan) be developed for Greenmead before any future decisions are made. Newburg Church Plans to add a handicap entrance and ramp to the church were approved by the Historic Preservation Commission and installed this year. Additional plans were approved to renovate and improve the front entrance, making it safer for the public. Alexander Blue House Discussions were held regarding the reroofing of the Alexander Blue House. The HPC assembled a Blue House reroofing bid package for the City to solicit bids. The City of Livonia accepted the base bid replacing the older roof at the front of the house with new wood shingles. (Alternate bids included the complete reroofing of the entire house with asphalt shingles.) Reroofing is scheduled, but has not yet started this year. IRA WILSON HOME The house was reroofed with inappropriate shingles and without the approval of HPC. HPC resolved with the Friends of the Barn that the house can remain with these shingles for 10 years. It must then be shingled appropriately in 2018, in the interest of not costing the City additional money at this time. HPC reviewed the Livonia Historic Preservation Ordinance with Stan Anderson, a representative of the Friends of the Barn. It was emphasized that all Historic structures in the City need to obtain approval from the HPC prior to any changes in the interest of preserving the structures and property appropriately. UNION CHURCH AND CEMETERY— 6 MILE ROAD The Trinity Theater Group contacted the Historic Preservation Commission for suggestions to replace or rehabilitate the windows. HPC has met several times with members of Trinity to review windows and plans. HPC provided information on vendors of historic window replacement and also the name of a craftsman who could restore the windows. HPC gave Trinity a number of opfions that could be acceptable. Trinity will have the final plan reviewed and approved by the Commission before work begins. EVERITT HOUSE— 7 MILE ROAD Mr. Bloom contacted the Commission to submit proposed colors for the Queen Anne house. The colors were selected by Robert Schweitzer, an expert in historic colors from Eastern Michigan University. The Commission reviewed and approved the colors and the house was repainted this fall. 28 COMMISSIONERS The Commission is actively pursuing another commissioner with a preservation background to fill the vacant commission seat. OFFICER ELECTION Election of Officers was held in November, with results as follows: • Chairperson — Kathleen Johnson Bartshe • Vice Chairperson — Don Knapp • Secretary — Ralph Bakewell • Treasurer — James Kline Activities/Special Events: Spring and Summer Flea Markets, Highland Games, 29 Mustang and AMC Car Shows, Civil War Weekend, Model "A" Sunday, Collie Club Puppy Match, and Christmas Candlelight Tour (2 days). Children's Activities: Peter Rabbit, and Halloween Walk Teas: Presidential, Victorian, Mid -Summers Night, Hannah's Autumn, and Christmas (2) Luncheon: Catherine's Table Operations: Committee worked on activities and the development of a report on the 50 years of projects and activities undertaken by the Livonia Historical Commission Maintenance: Completed greenhouse glass replacement - Robert Sloan Eagle Projects: Many different projects Christmas Decorations: Hill House decorated by Alexander Blue, Elmwood & Sauk Trail Queslers; Exterior decorafions by Ken Bourgon's Scout Troop; Geer Store decorated by Sand Hill Questers; other Village buildings being decorated by the Operations Committee Volunteers: Hill House gardens under the direction of Jan Whitcomb 29 Tour Guides: Tours for school and adult groups; Special events and Sunday lours June -October and December Food Booth: Spring and Summer Flea Markets, Highland Games, Mustang and AMC Car Shows Teas: Three -course teas— Presidential, Victorian, Mid - Summer's Night, Hannah's Autumn, Christmas — plus lea and scones at the Highland Games Rentals: Church, Meeting House and Alexander Blue House Donations: Alpha Delta Kappa, Livonia Community Foundation, Livonia Historical Society Gift Shop: Maureen Casey has purchased the stock for the gift shop and oversaw its operation. The Livonia Human Relations Commission (HRC) sponsored the Dr. Martin Luther King, Jr. celebration at the Livonia City Hall Auditorium on January 15. Wayne County Prosecutor Kym Worthy served as keynote speaker and the event was very well attended. The Commission also hosted a meeting with the Michigan Civil Rights Commission on April 23. Mayor Jack Engebretson welcomed the Commission on behalf of the City of Livonia. Civil Rights issues concerning Livonia were discussed allhe meeting. Mayor Jack Engebretson attended the commission meeting in April, where he briefed the commission on several topics and stated that the City promotes diversity. On May 10, The Human Relations Commission held the thirteenth annual Honor Roll Awards Ceremony, where it honored Laura Callow for her lifetime record of dedication to social justice and equality, as well as for more than twenty years of work with the Commission. 30 LIVONIA COMMISSION ON CHILDREN AND YOUTH In 2007, the Livonia Commission on Children and Youth continued the administration of the scholarship program sponsored by the Livonia Anniversary Committee. The Commission distributed brochures advertising the scholarships to the local high schools and libraries. Information about the scholarships was presented in the Winter News, on City Channel 8, the City's website and also in the Department of Community Resources. More than twenty applications were submitted for the five $2,500 awards. Commissioners Jeff Nork, Dan Spurling and Larry Johnson reviewed and selected the most deserving recipients. Awards were presented during the Spree Breakfast in June. Acknowledging that Back to School is a costly time of the year for parents, the Commission held its school supply program for the second consecutive year. The Commission distributed 300 backpacks and school supplies purchased with its funds as well as donations, to families whose names were provided by the Livonia Goodfellows. Commissioners Dan Spurling and Jeff Nork were pnmanly responsible for this project and were assisted by other Commissioners and City staff. The Arbor Day Project, coordinated with the cooperation of the Livonia Public Schools and the Clarenceville Public Schools, was repeated again. Seedlings were packaged and distributed to all fourth grade classes in the two school systems. Global Releaf and the Youth Commission shared the cost of the trees. Commissioner Kenneth Balcoff chaired the committee this year. The Youth Commission again monetarily supported the "All Night Senior Graduation Parties' at the high schools that requested our help through donations of $250 to each requesting school. Honor Certificates were presented to all graduating seniors who had achieved a 3.0 grade point average or higher from all five high schools in Livonia. Commissioner Dan Spuding spearheaded this project. A donation was given to support the Livonia Police Explorers as well as the Livonia Police I.D. program. Emergency stickers, which are to be placed on the bedroom windows of children, senior citizens or handicapped individuals, continue to be available at City Hall and also from the Livonia Fire Department. Information regarding obtaining the stickers is shown on City Channel 8. The Commission, in an effort to reach out to the needy youth of Livonia, hosted a holiday party on two consecutive Saturdays in November for families who registered with the Goodfellows. While the parents were interviewed by the Goodfellow representatives, the children were invited to enjoy snacks, crafts, 31 gifts, and to visit and have their photograph taken with Santa at the Senior Center. While many items were donated, the Commission ensured that every child left with a gift bag of goodies for themselves and family members. Commissioners Dan Spurling and Jeff Nork headed this project and were aided by Commissioners and volunteers from the community. An informational pamphlet entitled, "Who You Gonna Cal7'is being investigated by Commissioners Dan Spurling and Jessica Claypoole. The project should yield a list of helpful phone numbers and website addresses that could be distributed to troubled teens or made available to concerned parents. Commission Officers for 2007-2008 will be: Dan Spurling - Chairperson; Jeff Nork - Vice Chairperson; Jim Keller - Secretary; and Jessica Claypoole - Treasurer. W JUDICIAL DISTRICT COURT NEW CASES FILED ANNUAL REPORT: 12101106 —11130107 CRIMINAL 1. Felony (FY) 378 2. Ordinance Misdemeanor (OM) 1191 3. Statute Misdemeanor (SM) 465 TRAFFIC 4. Felony Drank Driving (FD) 33 5. Felony Traffic (FT) 14 Total Felony Traffic 47 (#4+ #5 =) 6. Ordinance Drank Driving (OD) 223 7. Ordinance Civil Infractions (OI) 36935 B. Ordinance Traffic Misdemeanor (OT) 2829 9. Statute Drunk Dnving (SD) 39 Total Drunk Driving 262 (#6 + #9 =) 32 10. Statute Civil Intracfions (SI) 2095 Total Civil Infractions 39030 (#7 +#10 =) 11. Statute Traffic Misdemeanor (ST) 266 Total Traffic Misd. 3095 (#8 +#11 =) MISCELLANEOUS 12. Criminal/Traffic Juries Selected 7 13. Criminal/Traffic Cases Perfected to Appeal 2 NON -TRAFFIC CIVIL INFRACTIONS & PARKING 14. Ordinance Parking (OK) 1193 15. Ordinance Non -Traffic (ON) 17 16. Statute Parking (SK) 1 Total Parking 1194 (#14 +#16 =) 17. Statute Non-Traffic(SN)6 Total Non -Traffic 23 (#15 +#17 =) CIVIL DIVISION 18. General Civil (GC) 2478 19. General Civil Miscellaneous (GZ) 3 20. Landlord Tenant (LT) 619 21. Land Contract Summary Proceedings (SP) 10 22. Small Claims (SC) 579 MISCELLANEOUS 23. Civil Division Juries Selected 6 24. Marriages 18 25. Motions 1461 26. Discovery/Debtor Exams 164 27. Gamishments 3721 28. Orders to Seize/Orders of Eviction 306 33 Felony Guilty Plea (reduced charge) PROBATION Bench Verdict 1. Number of Placements on Probation 1765 2. Pre -Sentence Investigation Reports 1245 3. Violation of Probation Warrants Issued 1032 4. Show Cause Summons Issued 2208 5. Probation Cases Closed 1957 6. Number of Open Probation Cases 1195 7. Total Number of Days Worked on the Voluntary Work Program (in lieu ofjail) 4098 Felony Guilty Plea (reduced charge) 16 Bench Verdict 0 Bindover to 3'd Circuit Court (after Examination held or waived) 316 Dismissed by Party 2 Dismissed by Court 14 Inactive Status (Warrant)' 172 Local Diversion 0 Case Type Change 0 Total 520 Misdemeanors (Ordinance and Statute) Jury Verdict 2 Bench Verdict 7 Guilty Plea 1251 Dismissed by Party 275 Dismissed by Court 48 Inactive Status (Warrant)` 535 Local Diversion 20 Case Type Change 1 Total 2139 34 TRAFFIC DEPARTMENT Felony, Misdemeanor and Civil Infraction Jury Verdict Bench Verdict Guilty Plea/Admission Bindover to 3'd Circuit Court (after Examination held or waived) Dismissed by Party Dismissed by Court Default Judgments Inactive Status (Warrant)' Local Diversion Case Type Change Total 1 4200 26596 42 896 3055 9725 995 0 13 'Note: Warrant/Bench Warrant/On Appeal/Pending Forensic Examination Non -Traffic, Civil Infraction and Parking 45523 Verdict at Heanng 55 AdmissioNWaivers 797 Dismissed by Party 3 Dismissed by Court 43 Default Judgments 354 Case Type Change 0 Total 35 CIVIL DEPARTMENT Civil, Landlord/Tenant and Small Claims Jury Verdict 2 Bench Verdict 240 Uncontested/Defaults/Sefllements 1994 Transferred 60 Dismissed by Party 614 Dismissed by Court 813 Inactive Status" 35 Other Disposition 1 Case Type Change 2 Total 35 1252 3761 *kNote: Bankruptcy Stay Due to City of Livonia General Fund $3,819,393.69 Escrow Accounts: Bonds $1,124,854.00 Restitution $ 41.025.73 Work Program $ 138 834.00 Miscellaneous' $ 93 444.48 • includes garnishment payments, escrow rent, refunds, etc. Due to State of Michigan $1,787,179.40 Due to County Library $ 122 693.65 Other Miscellaneous Payments $ 48273.88 Court Building Improvement Fund $ 338.883.50 Drug Court Fund (set-aside effective 10/01/05) $ 17.745.00 UNAUDITED YEAR'S REVENUE TOTAL (excluding interest income) $7.532.327.33 2006-2007 Proiects 1. The W Judicial District Court is pleased to announce that we have been awarded a grant in the amount of $48,000 from the Michigan Drug Court Grant Program (MDCGP) administered by the Slate Court Administrative Office (SCAO). The award is for the grant period October 1, 2007, through September 30, 2008. The purpose of the grant is to provide funding assistance to operational drug treatment courts, including the acquisition of personnel services, contractual services, and supplies. As a result, the Court hired a new Probation Officer as drug -funded position for the above period to assist in the increased workload as a result of the increased duties and responsibilities with running a Drug Court. 2. Our team of professionals attended the DCCMIS (Drug Court Case Management System) training on November 26, 2007, which set the guidelines for entering participants into Drug Court, tracking their progress, and complying with the state mandated reporting requirements. 36 3. The Court continues its use of the Stale of Michigan Collection Module and over $ 664,107.57 was collected from delinquent offenders. 4. The Court is currently involved with French Associates, Inc / Neumann Smith and Plante & Moran Cresa, LLC in the inifial planning stage of the building of the new courthouse. 5. The Court has been preparing to be the 'pilot" user of the Judicial Warehouse software in which courts can share court case information via the Internet. 6. The change in administration leadership has been implemented and running smooth and with all efforts at servicing our community to the highest standards to continue to be our number one priority. The Department of Finance consists of Amounting, Management Information Systems, Water and Sewer Usage Billing, and the Division of Budget and Purchasing with a total staff of twenty-five people. The Director of Finance serves as administrative assistant to the Mayor in financial matters and is under the direct supervision of the Mayor. The function of the Department of Finance includes: Supervision over the administration of the financial affairs of the City. Keeping of accounts and financial records of the City and all departments, commissions and agencies of the City government. Maintenance of payroll records for all City employees. Preparation of checks for all financial obligations of the City. Billing and collection of over 150,000 water and sewer bills. Responsibility for all computerized reporting and budget analysis for City Departments. Responsibility for evaluating and recommending computer hardware and software systems City-wide. Preparation of the annual budget for the Mayor. 37 Taking of bids for all major purchases made by the City Responding to City Council questions and providing additional reports and information as requested by Council. The Finance Director serves on a three-person Personnel Review Committee, which is responsible for review and evaluation of be hiring, placement and replacement of all employees for the City. Performs Treasurer function for the Plymouth Road Development Authority. Membership on the Community Development Block Grant Committee. Responsible for risk management of casualty and liability, worker's compensation and medical insurance for the City and is the City's representative to the Michigan Municipal Risk Management Authority (MMRMA). Representation at over 50 meetings of the City Council. Preparation of all debt issued by City. Responsible for investment of City funds in interest earning accounts in accordance with Stale law. Management of City -owned properties leased to third parties BUDGET -PURCHASING The Budget -Purchasing office is under the supervision and direction of the Director of Finance who also acts as Purchasing Agent for the City. The Budget - Purchasing activity processed a total of 24,117 requisitions for the purchase of goods and services for the City of Livonia. A total of 624 supply orders and printing requests were also filled for City Departments. ACCOUNTING The volume of the Accounting Division activity is listed by comparative figures for the past two years: FISCAL YEAR ENDED NOVEMBER 30 2006 2007 General Fund and Other Fund Payables Checks 17,610 20,277 Payroll Checks 27,952 22,478 Journal Entries 15,357 10,613 Retirement Checks (Payroll and Payables) 7,263 7,312 38 Accounts Receivable Invoices: False Alarms 1,111 1,036 Rescue Runs 4,289 4,250 Other 2,115 2,100 Water Bills Mailed 154,730 155,326 Water Bills Paid by EFT 12,801 16,656 Temporarily idle funds were invested in Certificates of Deposit and daily savings deposits, resul5ng in a total interest earned of $1,789,028 or 3.32% of City General Fund Revenue. SPECIAL PROJECTS 1. In 2007, the Finance, Accounting and Information Systems departments implemented a conversion to a new financial management system called "Logos.net' from New World Systems, Inc. When fully implemented, this new system will provide increased data management capabilities and online services for residents and employees. 2. The Finance Department prepared exhibits and testified in the Livonia firefighter Act 312 proceeding. These proceedings should allow the City to obtain a reasonable collective bargaining agreement with this group. 3. The Finance Department continued to work with City Council and the Mayor's Office to maintain the City's excellent bond ratings, which currently are rated AA3 at Moody's and AA at Standard and Poor's. Because of these excellent bond ratings, more people will invest in City of Livonia bonds resulting in more competitive bidding from brokerage houses. Savings will continue into the future for the City due to these ratings. 4. The City of Livonia audit was completed and, once again, the City's auditors found no significant audit adjustments. 5. The Finance Department participated in several cooperative bids with surrounding communities that resulted in more competitive bids and reduced costs to the City. The Information Systems Department is responsible for the computer hardware and software used by the City. The IS Department assists other City Departments in evaluating, selecting and implementing computer systems. It 39 also sets the standards for City computer systems. The Information Systems Director reports directly to the Finance Director. The staff of the Information Systems Department consists of five (5) employees. The Information Systems Department has five primary areas of responsibility. These are Computer and Network Support, Application Software Support, Training and End User Support, Website and Internet, and Geographic Information Systems. The IS Department maintains the following hardware: 2004- 2005- 2006- 2005 2006 2007 IBM AS/400 Midrange Computer 1 1 1 Windows 2000/2003 Server 10 17 20 Personal Computers 293 298 309 We replaced two of our file servers this year at Parks and DPW. The old servers were approximately five years old and had become slow and the cost of maintenance was dramatically dimbing. We replaced our wireless bridge between City Hall and DPW. The old wireless bridge con at a speed of 45 MB, the new one runs at 100 MB. We also replaced the wireless network within City Hall. The new equipment is more reliable and more secure. We continued the project this year to replace our Financial, Payroll and Human Resource, Utility Billing and all of our Licensing Systems with New Word Logos.Nel systems. The old Logos/400 systems were written back in the mid 1980's and updated several times. We have completed implementing the Financial and Payroll systems. We are curen0y working with Human Resources, Utility Billing and Licensing. These should be completed by March 2008. We also worked with the Treasurers Department to implement all new tax software. We did two upgrades for the Transit System (RouteMatch) and one upgrade for the DPW CarteGmph Management System. TRAINING AND END USER SUPPORT The IS Department provides in-house training for City employees on how to use computers and software packages. A breakdown on training offered is: 40 2004- 2005- 2006- 2005 2006 2007 Number of Classes Conducted 26 40 6 Number of Employees Trained 59 109 58 Classroom training was greatly reduced this year due to the training room being used for the New World .Net training. This classroom training was supplemented with 29 individual training sessions. 1,136 user support issues were recorded and resolved this year. The Information Systems Department also manages the City Website (htto:/M .d.livonia.mi.us), which continues to find new uses and grow in usage. This year we did a major renovation on the Housing and Parks portions of the website. We also added on -demand video streaming of City Council meetings. Finally, we moved to a new web system for providing information on Property Taxes and Assessing data. 2004-2005 2005-2006 2006-2007 Number of Page Views 1,042,874 1,107,921 1,947,426 The Department also provides e-mail and Internet access to City Employees. 2004- 2005- 2006- 2005 2006 2007 Number of E-mail accounts 239 296 268 The Information Systems Department also manages, operates and maintains a Geographic Information System (GIS) to help manage its maps and spatially referenced data. 2007 saw a number of major changes in the City of Livonia's Geographic Information System. At the request of DPW, we upgraded our GIS to the Aro "SDE" (Spatial Data Engine) data structure to better support the CarteGraph software suite. This entailed acquiring an additional piece of software (AroSDE) along with SQL Server for the GIS. AroSDE provides a gateway for storing, managing, and accessing spatial data from a RDBMS, (SQL Server). It is a key component in managing a shared, multiuser geodatabase in a RDBMS. It supports features such as versioning which provides a safe environment for multiple users to editthe same database. Specifically in 2007 we: 41 1. Upgraded our AmView and ArcIMS software to the latest version (9.2, service pack 2) 2. Completed and tested the design for the ArcSDE database with a vendor - InfoGeographics. 3. Imported data from existing flat files and 'personal" geodatabases to populate the SDE database. 4. InfoGeographics conducted a 34iered training course for the City of Livonia's GIS users covering (1) SDE basics, (2) SDE data editing, and (3) SDE system Administration. 5. Set up ArcSDE user groups that allow GIS users to view the new database, while other users have edit and administrative privileges. 6. Operationally we continued to update and maintain our various data layers and acquired new data (parcel data and ancillary information, NAIP aerial photography, updated CLEMIS road centerline file, etc.). 7. Updated our various map series to keep them current (144 tax maps, 144 address maps, E -sized street map, etc.) 8. Updated our subdivision layer and added a number of new subdivisions and condominiums. 9. Established a new procedure for informing citizens of zoning changes. This procedure now includes informing renters and shop owners in strip malls as well as citizens in neighboring communities where applicable. 10.Began linking existing ArcIMS (Internet Mapping Service) maps with the new ArcSDE data structure. This allows for continuous updating of our on-line maps. 11.Continued support of the Livonia EOC (Emergency Operations Center) GIS components. LIVONIA FIRE & RESCUE During the fiscal year 2007, Livonia Fire & Rescue responded to 8,533 incidents, 80% involved emergency medical services, while fire related responses accounted for 20%. The following statistical breakdowns reflect the departmental activity for the current fiscal year. Incidents Emergency Medical 6,852 Fire 259 Fire (other) 1,422 42 Total 8,533 For the Fire Incidents (other) category, carbon monoxide alarms accounted for 86 of the responses, 629 were false fire alar calls and 292 for downed wire incidents. Incidents by day of week Sunday 1,039 12.1% Monday 1,279 15% Tuesday 1,267 14.8% Wednesday 1,304 15.3% Thursday 1,223 14.3% Friday 1,307 15.3% Saturday 1,114 13% The busiesttime (hour) ofdayis 11:00 a.m. through 12.00p.m. Throughout the year, in addition to the related activifies listed below, this Division is responsible for updafing technical knowledge, maintaining job efficiency and state certification for the department's Fire Inspectors. This is accomplished by attending numerous seminars, job related schools and other continuing education programs. These schools would include but are not limited to Schoolcraft College, the National Fire Academy, Michigan State Police Arson School, Michigan Fire Inspectors Conferences, Metro Detroit Fire Inspectors Society and the various (I.A.A. I.) International Association of Arson Investigators arson schools and seminars. Inspections Although not all encompassing, the following categories reflect the majority of inspections conducted by the Fire Prevention Division: Advice 142 Inlenor Alterations 162 Alarm 72 Liquor License 16 Complaint 23 Liquid Propane Gas 5 Chemical Surveys 132 Life Safety Inspections 21 City License 126 New Construction 57 Carnival/Spree 11 Site Plan/Preliminary Plan 58 False Alarms 67 Re -occupancy 42 Fire Lanes 54 Revision 13 First Tenant 46 System Report Deficiency 152 Fireworks 42 Suppression 146 43 Hydrant/Flow 38 Temporary Structure 11 History File 183 Extenor Alterations/Construction 4 City Buildings 14 Total 1639 Plan Reviews Alarm 77 Construction 227 Hood 8 Duct / Spray Booth 26 Site 58 Fire Suppression 163 Total 551 The above plan review totals reflect the number of projects received / assigned in the Fre Prevention Office and do not induce the actual number of inspections made. Multiple site visits are required when inspecting vanous fire alarm, suppression or structural systems to insure compliance with the adopted codes and standards installation practices. A conservative estimate of site visits needed to complete a project would be four inspections. More complex jobs would require additional inspections, in some instances 10-20 site visits. Plans review has increased by forty-two percent and inspections are up by ten percent from last year. The Fire Marshal and his Inspectors regularly go to the fire stations and review false alarms with the station Officers. This allows the Fire Prevention Division to address those occupancies that are having multiple false alarms. Dialogue with the suppression personnel gives the inspection division a second avenue for finding and correcting building deficiencies. The Fire Marshal and the Senior Fire Inspector in the Fire Prevention division continue to be Certified State of Michigan Fire Inspectors and Certified by the National Fire Protection Association to the level of Fire Inspector I. In addition to the above certifications the all three investigators in Fire Prevention have attended both the National Fire Academy Arson Investigation course and the Michigan State Police Arson Investigation course. The Fire Marshal is an inlematonally certified fire investigator (CFI) through the International Association of Arson Investigators, one of only forty-one in the State of Michigan. The Fire Marshal also sits on the Board of Directors for the Midrigan Chapter of the International Association of Fire Investigators. 44 TRAINING DIVISION The focus of the training office for fiscal year 2007 was to continue to assure compliance for the ongoing education (CEU) requirements for both EMT and Paramedic within the department. The number of overall CEU's for Paramedics is higher than that of an EMT and thus requires a more diligent training program in order to ensure that the department's personnel are always compliant with licensing requirements. New State of Michigan standards require the obtaining of both lecture and practical credits, which brought on additional challenges, but were met without major problems. The training office continues to improve its record management system related to training activities, which in turn ensures compliance with OSHA, ISO and nationally accepted standards on training and documentation. The training division continues to provide training commensurate with the mission of our department. Although EMS training takes up large amounts of resources and time, this office still facilitates training in fire suppression, specialized rescue, hazardous materials, utility emergencies and risk reduction. Other ongoing inifiatives undertaken by the training office induce the adminislrafion and oversight of the department Grants. A previous grant award will allow the department develop and deploy an electronic Patient Care Record System (ePCR) reducing redundancy in the current county paper reports, improving QA/QI processes, increase HIPAA security on PHI and allow the department to interface electronically with the city's third party EMS billing company. This new program will also enhance the department's ability to analytically view EMS trends and usage from a demographic perspective, as well as provide a tool for syndromic surveillance within the community. The department, with the approval of the law department, has entered into a contract with Medtronics Corporation (LifeNet Software). During 2006, initial training took place and the configuration process has continued throughout 2007. The training office continues to be forward thinking in regards to capturing available grant funding and allemative ways to finance departmental capital needs both in training programs and equipment. Enhancing relationships with both local businesses and community educational institutions has also been a priority in hopes that a mutual sharing of resources increases overall operational effectiveness. Grants through State Farm, MMRMA, and Belfour construction have allowed the department to move ahead with programs that have left unfunded do to budgetary constraints over the last three years. Fire Officer training commensurate with the CBA continues to be a top priority as it pertains to off-site training and in preparing our Company level officers for each new position. Our Livonia Fire & Rescue Company Officer Development program rolled out in October of 2007, which will consist of 8 modules of training for our Drivers and Engineers, as they look ahead to temporary and permanent appointment to officers in the department in the future. 45 The RAFT (Regional Alliance for Fire Training) organization has developed a new Company Officer II course. Several of our members were involved in the development and leaching of the classes. RAFT continues to offer firefighter training that many of our members have taken advantage of. This office continues to look at ways to improve our overall service and maintain the highest level of pre -hospital care to the citizens of Livonia. The department's EMS Quality Assurance (QA) program continues to strive to comply with stringent county and stale requirements regarding QI/QA. The training office continues to administrate and facilitate the Medical Priority Dispatch system that is used in dispatching EMS calls city-wide. The system has proven to be extremely effective in risk reduction for responders, as well as the public, by assigning a prionty to the medical call. Because of the increasing EMS con call volume each year, the MPD system allays the prioritizing of all EMS related calls to ensure that the most life threatening emergencies receive assistance above those of a lesser degree. The Training Coordinator and Engineer Jon Unruh continue to provide the needed continued education units (CEU) required for recertification of dispatchers every two years. This office was also responsible for tracking and fulfilling the MPD Quality Assurance requirements as outlined in county Medical Control protocols. Since the MPD program came on line in May of 2001, the training office meets and discusses QI related issues quarterly, as to ensure compliance within county and state guidelines. The "Quick Drill" program has armed our station officers with training information that can be used easily. The program grew from our first year (2006) of 12 drills to an additional 20 drills added in 2007. During the 2007 year, all department members have attained the National cerUfcalion for Homeland Security NIMS (National Incident Management System) training in the 100 and 200 courses. Many of our members have taken 300, 400, 700 and 800 courses as well. A goal of 2008 will be to get all members up to the NIMS 700 level training. The focus of the training office in 2008 will be to establish updated company level drills, continue efforts in the monthly "Quick DnII" program, revise and implement a new Dnver/Operator program, and continue in-house Company Officer training program. With continued changes in the state's Fire Officer programs, new records and additional training will be required in order to fulfill the CBA and meet the new state requirements. The Livonia Fire & Rescue Maintenance Division is comprised of one Fire Apparatus Supervisor and one Senior Fire Equipment Mechanic who are responsible for specification writing, ordering, care, maintenance and repair of all 46 mechanized and related fire, rescue and paramedic equipment. The division provides firefighters, Livonia citizens, and visitors of Livonia with safe and reliable ambulance, rescue and fire fighting vehicles and related equipment. This year the responsibilities of the Maintenance Division included the following: Completed 473 work orders/requests Inspected pumpers, rescue vehicles, aerial tower, administrative cars, and all equipment on each vehicle on a semi-annual and annual basis. Installed equipment on the technical rescue truck as well as readying the USAR trailer and low vehicles for road use. Worked on WWC Hazmat trailer as well as the new Hazmat trucks. Recommissioned the old Water Rescue truck turning it back into a functioning Ambulance for SWAT Team. Attended FEMA certification classes. One blue print trip was made to South Carolina to finalize blue prints for the new Pumper. Worked with American LaFrence and Medic Master on warranties of vehides. Received and awarded bids for repaint of E4. Four inspection trips were made to check on added repairs and to monitor progress. In coordination with the Training Division, instructed Firefighter and E.M.T.D.'s on the operational requirements of vehides. Also aided in training exercises when necessary. Responded to major fires to assist the department in set up of equipment, filling of SCBA bottles, repair and refueling of vehides. Provided assistance, as needed, to neighboring fire departments and members of Weslem Wayne Mutual Aid Association. Provided assistance to the following Project Mangers: • SCBA Officer -ordering parts, repairing SCBA air packs. • Hose Officer - specification writing, ordering and mounting of nozzles, adapters, and hose. • Building Maintenance Officer- repair of vehide electrical drop lines • EMT Officer- installation of ALS equipment. 47 Communications Officer — mounting hand held prep radio vehicle chargers and installation of new radio and complete computer systems for ALS and relocation of some radios in pumpers, and repair of same. Apparatus Officer - ordering and mounting of new equipment/hand tools and mounts. Public Relations Committee - equipment. Radio Technician - the installation and removal of communications systems for vehicles going into and coming out of service along with instalalions of ALS radio equipment. This Division provides maintenance on all of the following items: Vehicles 1 -1976 Sutphen Aerial Tower, 1250 GPM Pump 1 -1994 Ford F350/Horlon Swat Squad 2 -1988 Pierce Arnow 1250 GPM Pumpers 1 -1988 Pierce Dash Heavy Duty Rescue 1 — 1997 Navistar/Horton Water RescuetTechnical Unit 1 -1994 Smeal/Spartan 1250 GPM Pumper 1 -1995 Ford Horton Fire Investigation Unit 1 -1996 GMC 3/4 -Ton Pick -Up 1 -1997 Chevrolet Lumina 1 -1997 International/Horton Reserve Alpha Unit 1 -1998 Chevrolet Lumina 1 -1999 Chevrolet Tahoe 2 — 2000 Freightliner/Medic Master Alpha Units 2 — 2001 Freightliner/Medic Master Alpha Units 1 — 2006 Freightliner/Medic Master Alpha Unit 1 — 2007 Freightliner/Medic Master Alpha Unit 1 — 2001 Ford Crown Vic Sedan 1 — 2002 American LaFrance 2000GPM 75FT. Aerial 3-2003 American LaFrance Eagle 1250 GPM Pumpers 1 -2003 Ford 450 Maintenance Truck 1 — 2003 Mercury Marine Inflatable Rescue Boal, Motor and Trailer 5 — 2003 Ford Crown Vic Sedans 1 — 2007 Chevrolet Trailblazer 1 — 2007 Chevrolet 2500 Pick-up 1 — 2003 Club Car Ambulance and Hauling LS Enclosed Trailer 1 — 2006 Haulmark Trailer (C.B. R.N. E.) 1 — 2006 Spartan Spencer HAZMAT Track 1 — 28R USAR Trailer 1 — 2007 Fire Safety Unit i 38 —Total Vehides Eauipment on Vehicles Thousands of feet of fire hose Fire hose nozzles Axes and adapters Foam equipment, hand and vehicle mounted Deluge equipment 110 V electrical lighting Tools (hand and fire fighting) 9 -Auxiliary generators 43 - ISI Viking Air Pack 4— ISI Magnum Air Pack 74 -Air Bottles 89 — ISI Viking Masks 4— Magnum Masks 1- Bauer Air Compressor Cascade System 1 - 6000psi 4 Air Bottle Cascade System 1 — K-950 Saw 2 - K-12 Saw 7 - Chain saws 2 - Amkus Power Tools 2 - TNT Power Tools 7 - Life Jack PPV fans 1 - Hose repair tool and parts Medical equipment on Alpha Vehicles Various hazardous material and confined space rescue equipment. Garage Equipment 1 — Hose test Pump 2 - h -ground garage hoist hydro -testing 1 - Garage tool replacements 1 - Pumper pump test tool as needed to comply with NFPA 1911. PUBLIC EDUCATION The 2007 fiscal year was an exciting year for our Public Education division. The division is tasked with educating our citizens on all fire and life safety topics at different places and times thalwill have the highest impact. Each year Livonia Fire & Rescue responds to numerous requests from the public for Fire Safely Education programs. These requests are forwarded to either the on-cluty Battalion Chief or to the Fire Safely Education Committee, based on the 49 needs of the requesting person or group. If the caller is requesting to visit a fire station or have a fire apparatus visit them as part of the educational effort, the on-duty Battalion Chief handles the request. If the group requests an individual to speak at a prearranged time and location that does not require firefighting apparatus, the Fire Safety Education Committee is contacted. Currently, most requests are handled by on-duty crews at the fire stations, while remaining in- service to respond to emergency calls in our area. Fire Prevention records indicate that we responded to approximately 200 requests during this fiscal year, reaching thousands of our citizens. These requests are handled routinely by the Battalion Chiefs office and are conducted by the on duty crews working out of all five of Livonia's fire stations. Our firefighters who also do public education have teamed up with Livonia Police Department to deliver two C.E.R.T. (Community Emergency Response Teams) classes. We helped with teaching fire safety, fire extinguisher use and the basics of light rescue, victim removal and first aid. Our C.E.R.T. volunteers have given back by offering to help us man some of our educational events held throughout the year. In June of 2007, we held our annual "School's Out, Safety's In" Open House. This summer safety event reaches out to our community and invites them into ourfire station #3 and gives them an opportunity to meet many of our firefighters. In October of 2007, despite a temperature of 85 Degrees Fahrenheit, Livonia Fire & Rescue held its annual Fire Prevention Week Open House'. The Open House has proven to be a highly anticipated event by our community, reaching a crowd estimated at 2,000. While in attendance, visitors received information on fire and life safety and are given an opportunity to practice life safety skills. In addition, the Department showcased our award-winning extncation team, who practiced their skills on two cars. The scenario was that of taking an injured victim out of a car that cannot be opened the conventional door method. There was an area where kids can practice their fire safety behaviors, as well. A new addition to our Open House for 2005 included a Halloween Safely table. This year, that table was modified and expanded upon. Livonia firefighters participated in a September event held at Laurel Park Place Mall called the "Passport to Safety". This project, spearheaded by Sgt. Teeter of LPD, was a huge success. Crowds were estimated in the thousands who attended the event. After being involved in the fourth-year annual event, more effort is being directed into this area. The large number of children that attend the indoor event is encouraging. This year, an early interview of the day of the event was held at Channel 2 television, and we were in front of the camera, encouraging families to come and visit us. 50 Our dedicated efforts to educate our citizens are among the best anywhere. Our ideas were shared with the fire service community in one article that appeared in "Fire Engineering" magazine, (January 2007 issue), the nations premiere fire training magazine. Other ideas were presented to firefighters seen at the website for Fire Engineering magazine that has weekly featured articles. We had eight articles appear on the web, showcasing our efforts. Another mural took its place alongside our existing mural on the wall of fire station #3. The flaming "doorway' allows open house attendees to stand behind a wooden cutout of a firefighter in gear, put their head through a hole and look as if they are in a burning home. This is the third year we took on the project of creating a Fire Safety insert that was canted along with the Livonia Observer newspaper. The eight -page insert was designed for elementary -age students and families, and went out with the 21,000 copies of the Observer on October 7, and they were handed out to our Open House attendees on October 6. The newsletter "Couplings" came out for the second year in a row. The newsletter is an 8 -page newsletter designed for adult fire and life safety. It appears in electronic format on the city website, and copies went out with the Observer as well. Several informational articles were prepared and con in the Livonia Observer Newspaper, to further reach out to our adult audiences with messages of fire and life safety. This year, 13 articles appeared in the Observer written by Livonia Firefighters. The biggest excitement for this year is that we applied for and received a Federal (FEMA) Fre Prevention and Safety grant. Our project was to add to our educational props with a Hazard House and a robotic fire truck. The hazard house allays us to open up the "house prop" and discuss hazards commonly found in homes. The robotic fire truck allows us to interact with children by using prerecorded messages and our own voice to "talk" to children. We were also able to distribute our fire and life safety messages to the citizens of Livonia through the use of the following sources: Livonia Public Schools City Channel 8 Time Warner Cable Livonia Observer 51 HOUSING COMMISSION The Livonia Housing Commission submits the following information on its activities and accomplishments for Silver Village, Newburgh Village, Community Development Block Grant program, McNamara Towers #1 and #2, Section 8 Rent Subsidy program and Brashear Tower. SILVER VILLAGE -33780 LYNDON Silver Village occupancy was at 100% at all times. The waiting list consists of 64 "Livonia residents" and 40 "parents of Livonia residents." Activities and Accomplishments 1. Silver Village turnover was 6 units in 2007. 2. All apartment electrical services were updated to 100 amp. New appliance outlets were installed for all dryer units. 3. All apartments received new refrigerators. 4. All apartments received new digital heating thermostats. 5. Linoleum was installed in the kitchen and foyers throughout the apartments at Silver Village. 6. Concrete slabs were installed for the newly refinished and painted picnic tables. 7. All the apartments have been inspected and necessary repairs were made, in order to insure decent, safe and sanitary housing, whereby maintaining resident satisfaction. NEWBURGH VILLAGE -11999 NEWBURGH ROAD Newburgh Village occupancy was at 100% at all times. The waiting list consists of 58 "Livonia residents" and 20 "parents of Livonia residents" Activities and Accomplishments 1. Newburgh Village tumoverwas 15 units in 2007. 2. All apartments received new refrigerators. 3. 18 apartments received new dishwashers. 4. All picnic tables and park benches were refinished and painted. 5. All the apartments have been inspected and necessary repairs were made, in order to insure decent, safe and sanitary housing, whereby maintaining resident satisfaction. 52 COMMUNITY DEVELOPMENT BLOCK GRANT The Community Development Office administered the following programs during the 2006-2007 fiscal year, which began on 8/1/06 and ended 6/30/07, through the Community Development Block Grant Program. Total CDBG expenditures for the year were $539,346.78. Below please find the accomplishments produced by each of these programs. Activities and Accomplishments Major Home Rehabilitation Loan Program Emergency Home Rehabilitation Loan Program Minor Home Repair Program Emergency Utility Shut -Off Assistance Senior Van Transportation Program Transportation Vouchers Mental Health Counseling Program First Step (Western Wayne County Project on Domesfic Assault) Fair Housing Initiative Scattered Site Rental Homes (Mngl./Maint.) Help Source Total Served: 4 Households Served 4 Households Served 80 Households Served 20 Households Served 347 Persons Served 4 Persons Served 15 Persons Served 195 Persons Served Not Applicable 15 Households Served 15 Persons Served 699 Households/Persons McNAMARA TOWERS #1 & #2 -19300 PURLINGBROOK McNamara Towers Building #1 1. All apartments were inspected and repairs made according to Housing Quality Standards (HQS). 2. 14 new refrigerators were installed. McNamara Towers Building #2 1. All apartments were inspected and repairs made according to Housing Quality Standards (HQS). 2. 14 new refrigerators were installed. The Public Housing Program purchased a new bus with a wheelchair lift for the transportation program at McNamara Towers. The Public Housing Program has been designated as a High Performer by HUD A new entry awning has been installed over the front entrance of building #1 and the mansard on building #2 was painted to match the awning. 53 The Public Housing program has had 24 vacancies at McNamara Towers and 5 in the Scattered site homes from 1/1/07 to 11/27/07. The waiting list consists of approximately 70 applicants between the two programs. SECTION 8 RENT SUBSIDY HOUSING PROGRAM The Livonia Housing Commission Section 8 Rent Subsidy Program currently administers a Housing Choice Voucher Program consisting of 849 families. Fiscal Year 2006 SEMAP, Section 8 Management Assessment scored as a Standard Performer. An audit was conducted on the Section 8 program and no findings were found. The waiting list has 769 applicants. The current Section 8 Voucher Leasing rale is 98%. WILLIAM W. BRASHEAR TOWER, 17841 N. LAUREL PARK DRIVE The wailing list consists of approximately 10 applicants as of November 1, 2007. William Brashear Towers is currenfly advertising 30-60 day occupancy for one (1) and two (2) bedroom apartments. 196 units were inspected for health, quality and safety by the Livonia Housing Commission on October 24, 2007. A HUD REAC Inspection was also performed on September 26, 2007. Annual inspections were performed on the generator, fire suppression system, fire alarm system and the elevators. Activifres and Accomplishments 1. Replaced refrigerators in 10 units. 2. Replaced ranges in 4 units. 3. Installed new circuit breaker boxes in 17 units. 4. Replaced carpeting in 18 units. 5. Repainted 25 units for new move -ins. 6. Completed drywall and painfing repairs in 11 occupied units. 7. Installed new kitchen sinks in 2 units. B. Replace bathroom vanities in 10 units. 9. Replaced garbage disposals in 20 units. 10. Replaced vertical blinds in 21 units. 11. Refinished kitchen cabinets in 7 units. 12. Re -glazed bathtubs in 3 units. 13. Completed repairs to exterior building panels from June -September 2007 to correct interior leaks to units and common areas. 14. Replaced 2n° floor unit entry doors. 15. Replaced 1 s floor lobby carpefrng. 54 INSPECTION DEPARTMENT is responsible for all construction operations on private property. Included in its jurisdiction is building inspection, plan review, sanitation and ordinance enforcement. Areas of involvement induce Zoning Board of Appeals, Building Code Board of Appeals and various civic groups. Coordination with State government agencies involving building construction is handled by this department. Plan Review for new buildings, alterations and additions, pools, demolitions, zoning compliance and signs is an integral part of the department's function, as well as the issuance of permits, sanitation and enforcing the City's Code of Ordinances designated as Inspection's responsibility. Inspections were made and permits issued for the rehabilitation of homes for the Community Development Block Program. Additionally the Inspection Department reviews lot splits for the Department of Assessment and reviews site plans and waiver use petitions for the Planning Department and provides support to all other departments as needed. BUILDING INSPECTION issued approximately 7,283 permits in 2006/07 for buildings, signs and mechanical installations, inducing new construction, additions, renovations and alterations. 8 permits were issued for new residential homes and 24 permits were issued for new commercialfindustnal structures. In other activity, 29 single-family condominium units were constructed or are currently under construction. No permits for apartment buildings were issued this year. Mechanical permits (plumbing, electrical, heating and refrigeration) numbered approximately 4539 for the year. Residential additions/alterations, garages, decks/patios, fire repairs, pools, signs, zoning compliance, commeroialfindustrial additions, demolitions and moving permits comprised the remainder of permits issued. 55 demolition permits were issued during the year, 12 of which were residential structures. Permits for Christmas tree sales lots, pennant and banner displays, awnings, underground storage tanks and various special inspections were issued as required. Certificates of Occupancy are issued for all new residences, commercial and industrial buildings upon completion. State building, mechanical, plumbing, electrical, and sign contractor licenses are registered in this office. Additionally, official records are kept on fence contractors, excavators and demolition contractors. The systematic annual inspection of existing buildings for compliance with B.O.C.A. Property Maintenance Code continued through 2007. In connection with this program, 656 inspections were made, violations issued when necessary and compliance obtained. This program is designed to maintain health and safety standards in the city. In addition to the annual inspection program the Inspection Department now requires that all one, two and multiple family rental dwelling units be licensed and inspected on an annual basis. This year 1,013 rental units were inspected by the City. 55 Additionally, 202 formal complaints were received and responded to throughout the year as they related to property, zoning and ordinance code violations. There were approximately 611 rental inspection violations and 574 annual inspection violations that were issued for various code infractions during 2006/07. This office also provides the enforcement of special conditions of approval by the Zoning Board of Appeals, Building Code Board of Appeals, Planning Commission and city Council relative to site plans, variances, waiver uses and grants, The valuation of new building activities for 2006/07 is $83453232. The revenue collected from all building activities was approximately $2,129,926. SANITATION AND ORDINANCE ENFORCEMENT is responsible for compliance with the City Zoning Ordinance #543 and also the Code of Ordinances #1688 as it pertains to the majority of all nuisance and noncnminal violations. These responsibilities include those things that affect the health, safety and welfare of the residents of the City, such as pollution, hazardous waste, trash and debris, vacant buildings, weed cutting, basic property maintenance and supervision of the collection of municipal refuse. The enforcement of special conditions of approval made by the Zoning Board of Appeals, City Council and the Planning Commission relative to site plans, variances, and waiver uses are the responsibility of Ordinance Enforcement. STATISTICS 2006-07 Total General Inspections Made 23,021 Building Maintenance and Repair 1230 Parking Lot Repairs 113 Trash and Debris 2547 Junk Vehicles 1934 Noxious Weeds' 6266 Noise/Air/Odor 128 Nuisances 2235 Illegal Signs on Commercial Property 628 Illegal Signs Removed from Public Property 2133 Illegally Parked Recreational Vehicles 946 Illegally Parked Commercial Vehicles 1158 Illegal Sales, Use and Occupancy 369 Misc. Illegally Parked Vehicles 1130 Right of Way encroachments 308 Vacant Buildings (Re-inspected/Posted) 1521 Snow on Sidewalks 234 License Violations 141 56 Sanitation activities included 1,432 citizen complaints regarding the collection of municipal refuse and the delivery of 303 recycling bins. Enforcement of the Noxious Weed Ordinance included the investigation of citizen complaints and the abatement of violations through the mowing of weeds and removal of debris from 1,269 properties by the City Weed Mowing Contractor. BUILDING CODE BOARD OF APPEALS The Building Code Board of Appeals provides any person the right to appeal a decision of the code official refusing to grant a modification of the building code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. An application for appeal shall be based on a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalentfonn of construction can be used. A summary of the activities of the Building Code Board of Appeals for the fiscal year 2006-07 is as follows: Meetings Scheduled 1 Appeals Filed 1 Hearings Held 1 Re -hearings 0 Appeals Granted 1 Appeals Denied 0 Appeals Dropped 0 Appeals Tabled 0 All records are on file in the offices of the Inspection Department. 57 DEPARTMENT OF LAW LITIGATION There is one (1) case pending in the Circuit Court for the County of Wayne, where the City of Livonia, and/or City officials, are involved either as plaintiffs or as defendants. Three (3) other cases were resolved in 2006-07 either pursuant to a stipulation or by final judgment of the Wayne County Circuit Court. There is one (1) civil case pending in the 16th District Court. Five (5) civil cases were resolved in the 16th District Court and two (2) of these cases had money judgments granted by the Court which remain unpaid. There are no cases pending in the Michigan Court of Appeals. Two (2) cases were resolved in the Michigan Court of Appeals. One (1) case is pending in the Michigan Supreme Court, and one (1) other case was resolved. Four (4) cases are pending in the United Stales District Court, and one (1) other case was resolved. One hundred nine (109) cases are pending before the Michigan Tax Tribunal. Fifty-one (51) other cases were disposed of. (NOTE: Settlement agreements may have been reached in some of the cases reported as pending. It is the practice of the Law Department to keep a case open unfil the Tax Tribunal has entered a final order; the Tribunal often takes several weeks to enter final orders after receipt of the sfipulation of the parties.) The Law Department has filed claims to preserve and protect the City's interest in the Bankruptcy Court relafive to two (2) cases. The foregoing does not include any appeals taken in ordinance violation cases from the District Court to the Circuit Court, ancVor the Court of Appeals, and/or the Supreme Court. DISTRICT COURT From December 2006 through November 2007, the following number of cases were disposed of in the Livonia Distnct Court. Criminal Tmffrc Jury Trials Ordinance Misdemeanor 1191 2829 2 Ordinance Drank Driving 223 1 58 There are no cases which were appealed from the 16th District Court which are pending. Two (2) cases which were appealed from the 16th District Court to a higher court have been resolved. OPINIONS No formal opinions were issued by the Department of Law during 2006-07. Upon request, the Department issued a substantial number of recommendations in correspondence to the various City Departments, Boards and Commissions and the City Council by members of the legal staff upon various subjects and matters. ADMINISTRATIVE APPEALS This office represents the City and its officials from time to time in formal appeals and grievance proceedings before the Civil Service Commission. We also appear in matters involving the City before various State agencies, including the Michigan Public Service Commission, the Michigan Employment Relations Commission and the Michigan Liquor Control Commission. ARBITRATION Al present there are no arbitration cases pending in which this office is involved. One (1) civil rights complaint is pending before the U.S. Department of Justice. One (1) civil rights/EEOC complaint before the Michigan Civil Rights Commission was resolved. ORDINANCES The following number of ordinances, prepared by the Department of Law, were submitted to the Oty Council and were adopted by the Council during the year 2006-07: 7 amendments to the Zoning Ordinance and Zoning Map; 6 amendment to the substance of the Zoning Ordinance; 2 vacating ordinances; and 13 amendments to the Livonia Code of Ordinances. 59 In addition, three (3) proposed ordinance amendments have been prepared and submitted to the City Council and the same are now awaiting Council action. One (1) additional rezoning ordinance amendment was submitted to Council but was withdrawn bythe petitioner pcorto Council adoption. Pursuant to a Consent Judgment dated May 18, 2007, the City purchased property at 15150 Levan in Section 20 for $30,000 from Moghul Investment, LLC. The properly at 18301 Farmington Road was split into two parcels. Pursuant to Council Resolution 324-07, the City sold one parcel to Terence Shay for $10,000. The remaining parcel is currently pending sale. NOTE: Not induced in this report are the numerous transactions involving the acquisition of easements without monetary consideration. 1. Preparation and drafting of proposed resolutions in connection with City Council meetings. 2. Providing a representative at meetings of the Zoning Board of Appeals, and, upon request, at meetings of the City Planning Commission, the Board of Trustees of the Employees Retirement System and other City commissions and agencies. 3. Preparation and review of all contracts entered into between the City and other persons, as well as approving "as to form" all legal documents that are processed in the City. 4. Approval, typing, and transmission to the District Court warrant requests (545) as submitted by the Police Division and the Inspection Department; in addition, 66 warrant requests were reviewed and refused. 5. Provide assistance to other departments in the collection of delinquent fees, charges and taxes by taking whatever steps may be necessary, including the institution of litigation. 6. Refer to the Michigan Municipal Risk Management Authority for disposition all lawsuits and claims of action against the City which would be covered through the City's agreement with the Authority. 60 Provide legal assistance to various City department heads and supervisors with respect to labor matters, including review of proposed disciplinary actions. Citizens' disputes and problems requiring the advice and counsel of this office are increasing and require more time than ever before. DIRECT SERVICE TO THE PUBLIC Activity and service levels have not only remained high, but program attendance, circulation, website and computer use have all actually increased, which continues to defy recent decreases in circulation and other statistics experienced by the public library community at large. Full hours of service were restored at Civic Center Branch in Spring 2007. Technology-based services have continued to grow in popularity, as indicated by the dramatic increase in internet workstation use. Patrons have also stepped up their use of the many useful links and other services provided on the Library website. The Livonia Public Library maintains a large set of professionally selected and organized links to make using the internet even easier. Patrons can still search the library catalog and check their record from home, as well as having the ability to renew items online, with staff assistance by phone, and now via 24-hour toll-free automated phone renewal service as well. Citizens can still apply for heir library card online, but can now also update their information online, as well. The 'Wireless" service that the Library introduced last year continues to be popular, giving library users the opportunity to make more efficient use of library resources, by being able to interact directly with their laptops at the same time. Business people, job hunters and students all benefit from the convenience of the library's computer services, along with citizens who may not have access to technology at home. The Sam internet management system continues to provide more efficient sharing of the Library's public access computers by the many users of the service. This allows fair and equal use of library computers with minimal staff intervention. Patrons enjoy the ability to self -serve and staff can devote more time to assisting citizens with more complicated research questions. The Library is now participating in a new regional program called MAP (Museum Adventure Pass). This pilot project makes free passes available to major cultural institutions, by checking them out at your local library. News of upcoming events, new reference books and seasonal facts and trivia remain popular with the many recipients of the Library's e -newsletter. The Library sfill offers quick and efficient automated phone call 61 notification that requested books have arrived. The Sandburg Branch has started to circulate "Play-Aways" containing audiobooks. Public meeting rooms provided at Civic Center, Noble and Sandburg branches continue to be in high demand as a venue for performances and a forum for community events and informational meetings, as well as the many library - sponsored programs that are offered. Numerous small citizen groups, clubs, and associations, as well as other City departments look to this significant public resource as a vital and valuable public service. Civic Center branch is always in particularly high demand with the public. We had hoped to complete a number of repairs and upgrades to the auditorium's light and sound systems this year, but these plans should be completed by the end of the new budget year. The Library enjoyed positive coverage from multiple media outlets again this year. Local papers featured articles on the library programs and services, including pieces on children's programs, teen writing contests and the new MAP museum pass program. The Livonia Observer once again generously printed the names of the top -performing Summer Reading participants. City Channel 8 taped some of the Noontime Concerts again this year, broadcasting free musical entertainment to the community. The display areas at all three branches were busy again this year with all kinds of colorful and informative exhibits. The Livonia Arts Commission booked monthly art exhibits into the Civic Center gallery, while display cases maintained by library staff at all of the branches showcased items like antique valentines cards, bookends, depression glass, robots, shoes, teapots, Tigers and Redwings memorabilia, and antique purses. The library also hosted the long-awaited "Queen Elizabeth I: Ruler and Legend Exhibit" which was accompanied by a number of related programs on the history, music and culture ofthe time. Library programs were very popular with our community again this year, with impressive attendance at events like the Summer Reading Program, which keeps up students' reading skills over the summer and encourages children and teens to enjoy the Library and to embrace reading as a lifelong skill. The Library offers something for all ages, starling with Mother Goose, Pied Piper, Melody Lane and other storylime sessions designed to help develop pre -reading skills in toddlers and young children, continuing through older children with programs like family movies, wild animals, magic with math, American Gid, Curious George, Nate the Great, hand shadow plays, and Harry Potter. Teen programs included practical information like College planning, as well as fun programs like Summer Art Camp, mummies, crafts, K-9 police dog demos, comic book publishing, scrap booking, DDR (dance, dance revolution) programs, martial arts, fencing and poetry writing. The library offers something for the older crowd, too, with instructional classes on using MS Office and the Internet, book discussion dubs and informative speakers on astronomy, travel, free music concerts and an English as a Second Language discussion group. The Library also does obituary 62 searches and proctors exams for institutions like MSU, CMU, WMU, Jackson Community College, the Gemological Institute, University of Indiana, Iowa Slate, University of Toledo, Allied Business Schools, Electronic Technicians' Association, Brigham Young University and Pittsburgh Arts Institute. The Livonia Public Library has been fortunate in its many partnering relationships with various organizations. The Library provided entertainment and craft programs in conjunction with the Citys Tree Lighting Ceremony and in cooperation with the Livonia Parks and Recreation Department and the Livonia Rotary Club. We Library also worked with the Livonia Public Schools through the Peninville Parent -Preschool Jamboree and other programs highlighting the importance of reading to preschoolers, and by giving library lours and malting numerous classroom visits. The Library also partnered with the Livonia Public Schools on a number of other projects, including ELVs (Early Literacy Volunteer — a volunteer tutoring program), the 'Young Author' program, and the "Author in Autumn" outreach program, all of which benefit local school children. Once again the Library received generous cooperation and support from many local businesses that provided incentives for the Summer Reading Program. The Library was fortunate in having the Livonia Arts Commission co-sponsor the popular Noontime Concert Series again this year. The Livonia Observer cooperated with us again by graciously making room in their pages for the names of the top readers in our Summer Reading Program. A number of programs throughout the year were co-sponsored by the Rising Stars Youtheatre and the Detroit Story League, encouraging performance, creativity and storytelling as an important part of the educational process. The Library supported City employees and other City departments by providing meeting room facilities for various meetings and events. The Library also assisted with collections for the Livonia Goodfellows and the Gift of Reading program. FACILITIES Major improvements this year included a new water heater and a new air conditioning unit at Noble Branch. Plans for the installation of a banner free restroom at Noble are well under way. This is necessary for service at Noble as our oldest branch. The Alfred Noble celebrated its 40r" Anniversary this year. New T-1 telecommunications lines were installed at Sandburg and Noble, while Civic Center was upgraded to an enhanced T-1 line, increasing computer speeds for the public. The addition of some new routers and data circuits also helped keep the automated system running smoothly. The public access internet stations were fitted with new flat screen monitors with built-in physical filters. Patrons love the ability to use their laptops and access the Library's intemet and other services at the same time. Special color keyboards were connected to assist young users in the Children's Department. Civic Center Branch also installed a new flat screen monitor with a colorful scrolling display to publicize the library's many events and services. Parking lot lighting was repaired at Civic Center, which has resulted in a significant improvement in safety and service. 63 Hours of Library service were maintained at the same slightly reduced level as the past several years at Noble and Sandburg, despite the loss of additional staff. Full hours of operation were restored at Civic Center including Sunday and Thursday morning hours. This was made possible through the restoration of some positions at Civic Center, allowing us to provide even greater service and convenience to the community. We are grateful for the past generosity of the City Clerk's Office in sharing their delivery van with us so that we can make our daily inter -library deliveries. Making deliveries with this shared vehide, however, was complicated and inefficient. We have been able to streamline our deliveries by having a City van that is dedicated to library deliveries. This has allowed us to greatly improve service to our citizens. Library Commissioners Harriet Larsen and Anna Weidner were re -appointed to serve another term beginning in October. There are a number of new faces at the Library this year due in part to restored positions, but also due to some retirements of long term employees. Assistant Branch Librarians Becky Huang and Carol Harrison refired this year, along with Librarian Dorothy Kennedy, Library Aide Susan Flalley and Clerk -Typist Delphine Will. We appreciate the contributions of these staff members and wish them well. We were also fortunate to welcome a number of fine new employees into our ranks this year. The majority of staff was restored to Civic Center Branch this year, allowing us to restore our previous hours of service. Staffing levels will continue at a reduced level at Noble and Sandburg branches and reduced hours of operation will remain in effect in those locations into the new budget year. We also mentored 2 college interns, who gained valuable experience, while they helped us serve the public. FUNDING The millage continues to be the major source of revenue for the Library at approximately 82.5% (82.2% last year). The portion of the Library's budget that comes from the millage has shifted in recent years due to reductions in the contributions from the City's general fund and State Funding issues. State Aid to Libraries was frozen and -year, but all of the funds were eventually released by the State. The new State budget has seen a slight decrease in State Aid, but not the 50% that was anticipated at one point. These funds not only impact Livonia directly, but also indirectly through the TLN library mop that is our service organization. Unfortunately, this area of funding continues to be under threat of reduction or elimination at a time when the economy causes citizens to need and use our services all the more. Unique Management Service continued to function as our collection agency, recovering funds that allow the Library to replace lost and stolen items. 64 The Library continues to seek outside funding and support to help supplement services to the community. The Livonia Arts Commission approved another generous grant to help underwrite the costs of the Noontime Concert Senes. The Children's Department received a grant from The Michigan Humanities Council to cover programs during National Library Week. Local businesses generously donated incentives to the Library for its Summer Reading Program to help encourage young readers. The Library extends its heartfelt thanks to the many citizens who donated money to the Library in honor or in memory of their loved ones overthe pastyear. The Friends of the Livonia Public Library awarded two $1500 scholarships to worthy staff members pursuing their college educations this year. The Fnends continue to work tirelessly to organize and carry out their Book Sale events and the Fnends Used Bookstore has proven to be extremely popular. The Library is especially appreciative of their hard work and generous donations, as we have moved through a period of continuing economic hard times. We are grateful for the funds that the Friends donate b us every year, but the labor and revenue attached to this wonderfully supportive volunteer group cannot be guaranteed or planned on as part of the regular budget planning process of the Library as a City Department. Registered borrowers are slightly down, but all other statistics are up significantly, indicating that the citizens that need our services the most are using the Library even more in these economic hard times. PARKS AND RECREATION We Create Community Through People, Parks and Programs A strong commitment to Parks and Recreation services is a key component to the success of our community. We provide facilities, programs, classes and opportunities where ones leisure time can: become wholesome, where memories 65 Oclober2006 Oclober2007 Library Program Attendance 26,609 29,305 Meeting Room Attendance 46,785 66,388 Registered Borrowers 46,592 44,831 ` Items in the Collection 289,663 312,472 Circulation 720,134 751,641 LibraryWebsite Usage 211,312 246,489 Intemet Workstations 75,071 88,310 Registered borrowers are slightly down, but all other statistics are up significantly, indicating that the citizens that need our services the most are using the Library even more in these economic hard times. PARKS AND RECREATION We Create Community Through People, Parks and Programs A strong commitment to Parks and Recreation services is a key component to the success of our community. We provide facilities, programs, classes and opportunities where ones leisure time can: become wholesome, where memories 65 are created, skills are developed and where the quality of life of our residents, their families and friends are enhanced. With the assistance of 13 full time staff and 300 dedicated and enthusiastic part- time staff, including the Department of Public Services, Building Maintenance, and Park Maintenance, we served: ? 26,688 individuals who parficipated in registered classes, programs, and leagues. ? An average of 3,000 individuals visited the LCRC daily. ? 113,499 golfers played at our three courses. ? 7,100 individuals participated in Special Events. ? 11,655 visitors enjoyed the outdoor pools. ? 51,498 attended an organized picnic at a pavilion. We received $6,021.85 in donations for: improvements to athletic fields, parks, Wilson Barn and also for programming and special events. Three major projects were finished. The Master Park Plan, V.I.P. Plan and Emergency Action Plan. The Master Park Plan is a general roadmap for programs, parks and facilities that Livonia should attempt to develop or enhance in the next few years. The VIP Plan (Vision, Insight and Planning) involved all full time staff in each service division meeting to develop a strategic plan for the overall direction and focus of the department. Our Mission Statement was revised to, 'The Department of Parks and Recreation is committed to enhancing the quality of life for the residents of Livonia by encouraging participation through innovative programs, while pledging to be properstewards of yourparks and facilities". Prior to establishing our goals we identified our Core Values (Service, Diversity, Integrity, Innovation, Safety, Value, Stewardship, and Teamwork) and Guiding Principles (Finance, Marketing, Programs 8 Services, Inhastructure and Development). In order to achieve these goals, Action Steps were set up. Goal 1: Support Economic Development Goal 2: Promote Health and Wellness Goal 3: Resource Preservation Goal 4: Strengthening Community Image Goal 5: Safety and Security Goal 6: Provide Recreation Opportunities Goal 7: Best "Bang" for the Buck Goal 8: Facilitate Team Building Goal 9: Social Awareness Goal 10: Personal Development 66 As part of our Emergency Action Plan, we have a Training Coordinator who works with all staff in first aid and CPR training, developing an emergency training handbook and working with Police and Fire. The Department works cooperefively with and delivers services to other City Departments, civic organizafions, community businesses and the Livonia and Clarenceville Public Schools. The most important communicafion tool of all is word -0f --mouth by satisfied customers and parficipants. Through staff training we emphasize the importance in serving our customers and guests. On a daily basis we continue to improve our means of communicafion through the City's web site, Community Center monument marquee, plasma screens, message boards, kiosk, display board, press releases, td -folds, cable releases, event flyers, guest appearances on Channel 8 and at civic organization/business meetings. Distribution of comment cards and evaluations continues to provide important feedback on our performance. Our award winning "L' Magazine, which varies in size from 56 to 72 pages, has been well received and is a great source in distributing information to our residents informing them of the opporlunifies available to them. Our Department recognizes the dynamic and unique role we play in fostering a healthy community and lifestyles of those we serve through one of our six Service Divisions. • Aquatics • Athletics • Community Center • Gott • Special Events • Parks The Aquatics Division is comprised of two indoor pools at the Community Recreation Center and three (Botsford, Clements Circle and Shelden) outdoor pools. We provide safe, educafional, and enjoyable aquatic services to the cifizens through a wide army of swim lessons, water fitness classes, open swim, lap swim, diving lessons, pool rentals, synchronized swimming, special events, and swim teams. Community Recreation Center A total of 809 Pass Holders embraced the opportunity to swim at any one of the three (3) outdoors pools by purchasing a $5.00 pass. 67 Over the last year the classes and programs we offered had over 4,039 participants, not inducing the swim teams. This is virtually the same as last year when we had 4,038 participants. We were the host of swim practices for four (4) swim teams, and are considered the home pool for three (3) of those teams. We are also the home of the Catholic High School League Swimming and Diving championships for both men and women. We are also the host of the BC District meet for USA swimming. Other large meets that we hosted induce the WLAA relay meet, the Country Club League championships, the Spooky Splash, the Snowball Splash, the Spartan Invitational. The listed meets had between 300 and 1,200 participants each. In addition we hosted eight (8) dual meets for Ladywood High School, (3) dual meets for the University of Detroit Jesuit High School, and three (3) dual meets for Catholic Central High School. Special events held at our Community Center special events this year included the 4" Annual Cardboard Boat Races and the inaugural Beal the Winter Blues Indoor Triathlon which had 61 athletes competing. The Lap pool was shut down for routine and preventive maintenance in April, and the Leisure pool was shut down in August. Outdoor Pools Botsford Pool was open June 16 through August 25" (it was scheduled to open June 9 but had difficulties with the circulation pump during startup). Clements Circle was open June 16" through September 9" and Shelden was open June 23`° through August W. We had 10,386 people enjoy the pools this year (4,082 at Botsford, 4,157 at Clements Circle, and 2,147 at Shelden) including day and season passes. This year, each of the three outdoor pools were resurfaced with maroile. In addition, Botsford Pool received a new circulation pump and Clements Circle received a new healer shed. Our swim lesson program had 532 students at the Botsford and Shelden pools. This was an increase of 51 students over last year. We had 944 season pass holders. Five (5) different swim teams used our outdoor pods for summer practice. This year we held our 4" Annual Super Youth Triathlon, which had 51 participants. We hosted eleven (11) special event theme nights and also held a Family Fun Night weekly at each pool. 68 ATHLETIC DIVISION Athletic Services provides a wide variety of athletic programs for adults and youth of all ages. Programs include league play men'sfladies softball, men's basketball, youth basketball, t -ball, coach pitch, softball, baseball, ice skating program, roller skating, soccer, archery, tennis and bowling. League Play We offered over 30 different activities for team sports, had over 6,400 participants and played over 2,500 games. We offered the following team sports for participants ranging in age from four years to over 65 years old. We had over 158,000 *contact hours in our athletic programs. Programs Ages # of # of # of Avg Game Contact Teams Games Players Time Hours* Winter Men's 18 & older 16 112 192 1 hour 3,360 Basketball UAL 14& 90 450 1,350 1.25 hours 16,875 Basketball under Summer Co-sponsored 16& 121 714 1,815 2.5 hours 71,400 Baseball & under Softball Collegiate 20& 4 66 80 2.5 hours 6,600 Baseball under Men's Softball 18 & over 84 588 1,512 1.25 hours 29,400 Men's 18 & over 8 56 144 1.25 hours 2,800 Modified Women's 18 & over 13 91 234 1.25 hours 4,550 Softball Co -Ed Softball 18 & over 15 105 270 1.25 hours 5,250 Senior Softball 55 & over 7 70 105 1.25 hours 4,200 T -Ball 5-6yr olds 28 112 504 1.25 hours 5,600 Coach Pilch 7-8yrolds 33 132 594 1.25 hours 6,600 10& 4 16 72 1.25 hours 800 Girl's under Slowpilch 13 & 4 16 72 1.25 hours 800 under *Contact Hours: 1. Baseball and softball equals number of games x 40 (2 teams @ 20/team) x length of game. 2. Basketball equals number of games x 30 (2 teams @ 15fteam) x length of game. 69 3. Does not include practice time or number of spectators at games. Arohery Ranae The outdoor Archery Range opened this year on Sunday, April 1. The range has seven (7) targets at various distances with an additional broad -head range. The range hosted several instructional workshops throughout the summer as well as a Shoot to Score Competition. Several area Boy Scout and Gid Smut groups utilized the range for badge certifications. The range is open April through October on weekends from 10:00 a.m. — 4:00 p.m. and on Tuesdays and Thursdays in September through October from 4:00 p.m. until dusk. Approximately 830 people attended the range through general admission and season passes and the revenue for the range is $2,655.00. Ice Skating The City owns two ice arenas, Eddie Edgar (2 sheets) and Devon -Aire (1 sheet). The Livonia Hockey Association manages both rinks and offers leagues, clinics, tournaments and open skating. Our Learn to Skate program provided 896 enrollments. Representing Livonia were 99 skaters in local and stale competitions. In addition, 43 gids joined one of three Synchronized Skating Teams. The City hosted its bi-annual skating competition with over 350 skaters competing. Teams from all around Metro Detroit competed. The skating program touched over 800 different youth through the year. COMMUNITY CENTER DIVISION The Community Center, in its fourth year of operation, mnfinues to meet its mission of serving the whole community by offering annual memberships, daily admissions, dass participation, league play, community group partnerships and rentals. Through all the ways we serve the community, the recreation center alone averages over 3,000 visitors per day. Since the center is only closed nine (9) days peryear, over 1 million people come through the door each year. Total Annual Membership 14,065 Family 9,586 Adult 1,537 Couple 1,220 Senior 707 70 Business/Corporate 381 Youth/Teen 253 Young Adult 308 Matinee 73 Summer membership 1,408 Resident Non -Residents Total Day Passes 36,722 16,328 Youlh 14,965 7,857 Teens 11,545 4,241 Adults 9,265 3,946 Seniors 947 284 Grand Total of 53,050 day passes Class activity has also increased, not only an increase in the number of offerings but also an increase in the number of people participating in each class. Many classes and leagues reach the maximum enrollment each session. Internet class registration is 12% of our total, with more people taking advantage of this easy registration method. Total Enrollment 21,978 Participants peractfvity Aerobics 7,746 Personal Training 4,167 Camp Swoosh 702 Special Events 246 Climbing Wall 253 Swim Lessons 3,285 Fitness Center 265 Water Exercise 1,478 Classes/Leagues 3,836 Special projects completed in 2007 were: 1. Computer file server upgrade. 2. 20 new cardio equipment pieces. 3. Wireless inte met was made available, free of charge. Fitness and Wellness Programming continues to expand. Members can take advantage of a number of services which include: climbing wall classes, fitness hub workouts, personal training, nutritional counseling, massage therapy, group exercise (aerobics), fitness assessments and health/wellness seminars. The climbing wall continues to be a popular feature with 13 routes ranging in degree of difficulty in order to challenge the novice through elite climber. A wide range ofyouth and adult climbing losses are offered lhroughoutthe weekends. 71 Specialty programming has been added and induces the Rock the Wall Climbing Socials on every Wednesday and camp climb classes. We have also added a Boy/Girl Scout Merit Badge program. This program is a 34 hour class with classroom lectures and climbing wall time. The fitness hub has remained a very busy area. Free equipment orientations are offered by the personal training staff. The Fit Hub has 80 cardio machines, 17 selectorized weight -training machines, 2 cabled functional trainers, 2 sets of 5lb- 1001b dumbbells and 1 set of 20lb-1101b fixed curl bars. Also available for member use is an assortment of plate -loaded machines such as a smith machine, squat rack, leg press, calf raise and chest press benches. Another feature of the fit hub is the Eneroise Cardio Theater function found on most of our cardio equipment. The Enercise unit enables the member to lune into a television program while getting their cardio workout in. We also offer the Polar BodyAge assessment. The assessment provides an individual with a baseline measurement of their overall fitness level. The assessment takes into account a number of health and fitness markers including your strength, flexibility, percent of body fat, nutrition, cardiovascular fitness and more to calculate the fitness of your body. For youth, we offer two types of youth orientations; Teens in Training Part I and Teens in Training Part 11. Personal Training continues to be utilized on a consistent basis. With 13 certified personal trainers, members can utilize personal training as an individual, couple or even in a group setting. Personal trainers help members become successful with their fitness goals. Nutritional counseling is an additional service that the LCRC is offering. We currently have two (2) registered dietitians on staff. Members meet with the dietitians on an individual basis. We have also incorporated dietary services into some of our class and seminar offerings as well. Massage therapy is a growing service that is offered to members as well as non- members two days per week. We currently have one certified massage therapist on staff. With 27 certified aerobics instructors our group exercise classes continue to expand and grow. The LCRC currently offers 105 classes, seven (7) days a week. Women on weights, Iifestyle/body makeover, yoga, cycle, step and pilales are a few of our most popular classes. Sports and Leisure We continued to offer a variety of sports leagues and clinics, reflecting the interests and strengths of the community. We offered a combined total of 384 class offerings in sports and leisure classes, dinics, and leagues. 72 This past year we offered the following leagues in the sprang, summer, and fall sessions: Boys and girls youth basketball, men's basketball. Youth Soccer leagues were offered in the fall, winter, and sprang sessions. Year round we also offered coed volleyball anNor sand volleyball. There were also a number of youth sports dinics, classes and camps such as: volleyball, roller hockey, soccer, basketball, P.E. for kids, pre-school sports, tennis, cheer, and skateboarding. The Recreation Centers Leisure programs include pre-school developmental classes such as Little Explorers, 2's on the Move, Fun 2B Fit, Intemctive Play Program, and Music With Joy. We have also enhanced our dance classes by adding hip hop and tap to the existing ballet, jazz, and ball room classes. Kids Night Out continues to add fun and excitement every V Friday of the month for kids ages 512. Not only do we offer 20 different martial arts classes ranging from Tae Kwon Do, Kung Fu, and Karate, we also added a self defense program which proved to be a great compliment to the existing classes. Camp Swoosh provided so much more then just a place for kids to go in the summer. Each week Camp Swoosh offered kids the opportunity to make friends, unforgettable memories, build leadership and social skills, use their aeative side through art and themed projects, stay physically active and involved instead of sifting at home watching TV all day, and most of all it instills a sense of pride to be a part of such a special group. This year Camp Swoosh generated over $50, 000 in revenue which is about 17% higher than the previous year. Kid Quarters Our short term care operation continues to serve the needs of our members, residents, and non residents, allowing parents to stay active and involved while their children are in a safe and friendly environment while they work out. Rentals The opportunity for family, fiends and neighbors to use the center for special gatherings has been well received. A total of 1,124 events took place this year. Birthday Parties lead the way with 641 rentals. Over 407 weekend group outings were held with an average of 10-20 groups per weekend. Many groups and teams also rent gym time during off-season training. Bar/Bat Mitzvahs continue to be popular after -hour rentals on weekends. We had 16 this year. GOLF DIVISION The City's three (3) Golf Courses: Idyl Wyk, Fox Creek, and Whispering Willows had a successful season considering the unseasonable weather in summer and fall. Rounds Played Whispering Willows 39,296 Idyl Wyld 34,717 Fox Creek 39486 73 Total 113,499 Our Youth, Senior Citizen and Women's 9 and 18 hole Golf Leagues had a great year, as well as our various clinics and golf outings. Spring weather caused the golf season to gel off to a very poor start. At the end of April the courses were already 47% down for the year. Each month the courses slowly climbed out of the revenue slump; ending with slightly more revenue by seasons end. The restaurant at Idyl Wyld golf course was vacant for most of the golf season. The new owners are now open for business and the management is cooperating with the golf staff to try and improve the food and beverage package offered to golfers. Capital Expenditures included: Fox Creek: The completion of Phase II and III of the Ash Tree restoration (with the planting of 133 trees for Phase III). The new outdoor bathroom facility was completed and opened for use, new asphalt was put in around the maintenance building and the parking lot was resurfaced. Idyl Wyld: The bunkers were refurbished with new sand prior to the start of the season and five culvert bridge crossings were replaced. Whispering Willows: Two berms were constructed on each side of the driving range. The biggest improvement of the year was 11 new forward tees built by T.J.W., Inc without spending any Capital Expense funds. Equipment purchases for 2007 include 4 greens mowers, 1 side -winder and 1 buffalo blower. Customers immediately noticed the difference in cul on the greens and paid many compliments throughoutthe year. Looking ahead in 2008 the Golf Division looks forward to improvements to the building at Idyl Wyld, new office space at Fox Creek and a reconditioned pump house at Whispering Willows. SPECIAL EVENT DIVISION The Department places great emphasis on special events and programs. It is our intent to play an integral role in developing community involvement by working with local businesses and civic organizations that provide professional input, volunteers and/or financial assistance. 74 A sense of family and individual pride and community spirit is developed through such events as; Daddy/Daughter dance, Mother/Son dance, holiday activifies, summer playground program, Youth Fitness Meet, Tree Lighting Ceremony, Cardboard Boat Races, Elk's Soccer Shoot and Hoop Shoot, Winter Fest, Pilch, Hit & Run, to mention a few. Over 7,100 individuals have benefited from participating in our special events, totaling 76,000 hours in which we had direct contact with them. 5 Event Ages #of Time #of Contact Co -Sponsored Days People Hours By Programs Winter/Spring/Fall Roller & Inline 5& 24 1 425 10,200 Riverside Skating up wks Arena Youth Bowling 18 & 26 2 520 27,040 Merri-Bowl, Leagues under wks Clovedanes, Wonderland, Woodland Summer Playground 5-12 35 5 164 28,700 Parks & Program Recreation Tennis Lessons 6-10 6 1 45 270 Parks & Recreation Intro to Archery 10& 1 4 29 116 Parks& up Recreation Triathlon 6-14 1 3 50 150 Walmart, Wolverine Sports, and Conservation Club Mad Science 5-15 4 4.5 25 450 Parks & Camps Recreation Nature Camp 5-8 4 2 18 144 Parks & Recreation Special Events Winter Santa's Workshop Gr K- 1 0.5 200 100 Livonia Kiwanis Calling 2 and Community Resources Santa Bowling 3-6 1 1.5 165 247.5 Mem-Bowl 75 Santa Mailbox 7 & 1 0.5 283 141.5 Livonia Kiwanis under Essay Contest 5-12 1 1 241 241 Friends of the Wilson Barn Tree Lighting All 1 2 400+ 800+ Rotary Club, Ceremony Libraries, Civic Chorus, and Youth Choir Lunch with Santa 12 & 1 2 104 208 Jaycees and under Kiwanis Elk's Hoop Shoot 8-13 1 2.5 60 150 Livonia Elks Contest Lodge MRPA Hoop 7-14 1 2 73 146 MRPA Shoot Contest Daddy/Daughter 4-16 1 2 171 342 Parks & Dance Recreation Mother/Son 4-9 1 2 54 108 Parks & Dance Recreation Civic Chorus All 1 1 150 150 Civic Chorus Concert Spring Take Pride in All 1 3 550 1650 Rotary Club, Livonia Day Smuts, and School Groups Memorial Day All 1 4 zoo+ 800+ Veteran's Ceremony Alliance Hunter Safety 10& 1 12 136 1632 Parks & Course up Recreation Easter Egg Hunt 12 & 1 3 300 900 Livonia Rotary under and Jaycees Civic Chorus 18& 2 2 200 800 Livonia Civic Concert up Chorus Easter Bunny 12 & 1 2 100 200 Jaycees and Lunch under Kiwanis Pilch, Hol & Run 7-14 1 2.5 18 45 Parks & Recreation Summer Music From the All 8 1.5 zoo+ 2,400+ Arts Heart Commission Relay for Life All 1 2.5 25 62.5 City Departments Youth Fitness 7-14 1 4 125 500 Parks & Meet Recreation 76 Shoot to Score All 1 4 32 128 Parks & Recreation Fall Lunch with 12 & 1 2 86 172 Livonia Goblins under Jaycees & Kiwanis Elks Soccer Shoot 13 & 1 3.5 45 157.5 Livonia Elk's under Lodge Haunted Stroll 12 & 1 0.25 1,650 412.5 Friends of the under Wilson Barn Craft Hours 10& 1 4 75 300 Friends of the under Wilson Barn Turkey Trot All 1 2 200 400 Parks & Recreation Punt, Pass & Kick 15 & 1 1.5 11 16.5 Parks & under Recreation PARKS DIVISION Our parks are a great place for families and groups to gather for picnics, outdoor activities or just to visit, walk, hike or use various amenities; pavilions, grills, play structures, ball fields, soccer fields, tennis courts, nature trails, walking paths, fitness dusters, in-line courts, playgrounds, sand volleyball courts or Wilson Barn. It is impossible to put a total number of individuals visiting our parks, now that's priceless" Park Maintenance maintains all parks, handles inspections and works with us in providing safe, clean and quality parks that our residents have raved about and come to expect. Approximately 614 pavilion permits were issued for Rotary, John StymelsId Veteran's, Bicentennial, Clements Cirole, Mies and Shelden Parks. Our revenue for the pavilion rentals totaled $25,843.00. Five (5) picnic packs were rented. The parks were also the sites of numerous special events and activities. Cross- country ski trails were set at Bicentennial Park, Fox Creek, Whispering Willows and Idyl Wytd Golf Courses and had limited use. The Rotary Club continues to assist us in park improvements. Improvements to the parks include a pavilion at Devon Aire Park, replacing the roofs on four pavilions at Rotary Park and paving of parking lots. The following parking lots were paved Clements Cirole Park, Shelden Park, Ford Field drive approach to Press Box, Compton Park, McCann Park, Mies Park, Bien Park, Fox Creek Golf Course, Bicentennial Park and Rotary Park. 77 Through the assistance of Housing and a Community Block Grant a lit walkway was installed from Angling overthe bridge to Moelke Park. PLANNING DEPARTMENTAND COMMISSION Activities and projects handled by the Planning Commission and the Planning Department for the year 2007 included the following: Subdivision Plats Considered Preliminary Plats 0 Final Plats 0 Extensions 1 Petitions Processed Rezoning 9 Waiver of Use 47 Site Plans 17 Site Condominiums 1 Sign Permits 8 Greenbelt & Landscape 0 Satellite Dish 0 Meetings Held Public Hearings (61 items) Regular Meetings Study Meetings Special Regular Meetings Amendments Master Plan Amendments Language Amendments (Ord543) 10 9 19 1 Throughout the past year, the Planning Department was closely involved in a number of new developments, as well as several expansion and redevelopment projects, including: 1) Approval of a new Chili's Grill and Bar currently under construction at Wonderland Village; 2) Approval of Panem Bread and T.G.I. Fridays restaurants on Haggerty Road just south of Eight Mile Road (currently under construction); 3) Approval of a new Fifth -Third bank at the Fountain Park development located on the north side of Plymouth Road east of Farmington Road (under construction); 4) Approval of a new one-story 4,000 square fool office building located on the west side of Farmington Road between Pickford Avenue and Curtis Road; 78 5) Approval of a new office complex consisting of three (3) one-story buildings with a total leasable area of approximately 19,000 square feet located on the west side of Farmington Road between Lyndon Road and Five Mile Road; 6) Approval of a drive-thm coffee shop (Slone Mountain Coffee) located on the south side of Plymouth Road between Harrison Road and Deering Avenue; 7) Redevelopment of the southeast corner of Eight Mile and Farmington Roads, including the removal of the corner gas station and the former Village Green Florid, and the construction of four (4) new commercial buildings, including a Walgreens Drug Store, Taco Bell Restaurant, multi - tenant retail building, and a Tim Horton's Restaurant; 8) Construction of a new three-story, 40,000 square fool building that will contain a satellite campus for Davenport University, located just south of the Embassy Suites Hotel, on the west side of Victor Parkway between Seven Mile and Eight Mile Roads; 9) Expansion of the Custom Stone Works facility located on Plymouth Road between Farmington Road and Mayfield Avenue; 10)Expansion and remodeling of the former Cooker's and O'Charley's Restaurants into Andiamo of Livonia, located at Seven Mile Crossing; 11)Expansion of Emmanuel Lutheran Church located on the south side of Seven Mile Road between Gill Avenue and Laurel Road; 12)Approval of L.A. Fitness consisting of a new 45,000 square fool freestanding private membership health dub located at the former Kmart site on Plymouth Road between Middlebelt Road and Milburn Avenue; 13)Approval of Genesis Park Site Condominiums (12 units) located on the south side of Plymouth Road between Newburgh Road and Eckles Road; 14)Approval of a new freestanding Starbuck's coffee shop as part of an outlol development located on the site of Cambridge West Office at the southeast corner of Six Mile and Haggerty Roads; 15)Approval of a new Huntington Bank at the site of the former Kmart on the south side of Plymouth Road between Middlebelt Road and Milburn Avenue; 16)Approval of a new 4,000 square fool one-story office building on property located at the southwest comer of Middlebelt Road and Wentworth Avenue. 17)Approval of a new wireless communication cellular antenna lower located at Bicentennial Park; 18)Remodeling of the existing Woodland Lanes bowling facility located on the south side of Plymouth Road between Farmington and Stark Roads; 2007 Land Use Quarter Section Colored Maps 2007 Lot Splits Reports -17 2007-2013 Capital Improvement Plan 79 The Planning Department oversees and coordinates the activities and functions of the office of Economic Development. The Department provides oversight, guidance and assistance to the Economic Development Director. The new and expanded program is to lend assistance to business and industrial firms in the City by maintaining a list of available properties and buildings, provide guidance through the permit process and by administering to the Economic Development Corporation. Special emphasis of the new program is to assist in promoting, retaining and attracting local industrial, commercial and retail enterprises within the City thereby strengthening and protecting the local economy and tax base. Below is a summary oflhe major activities that the City's Economic Development Office has been involved with over the past year: • 82 Retention Calls and/or Attraction Prospect Meetings negotiations etc. Including 29 joint calls with MEDC. This number does not include phone contact work with businesses. • City Representative a 19 Networking events: e.g. charity, chamber, & various social & professional networking events such as GM Auto Show Luncheon, Regional Chamber After Hours, Stale of Wayne County Address, Detroit Economic Club luncheons etc. • Customer Service and/or Conflict Resolution: 39 issues resolved (E.g. tax, IFEC, utility, city services, Variance, MEDC, EPA issues etc.) • Tax Incentive Program A) Created three new Industrial Development Districts by address B) Researched & created four IDD Oveday Districts by City Section C) Transferred active IFEC to ALRO Steel from Trio Tool D) Completed 11 Industrial Facilities Exemption Certificates • Presented a 21 Council Public Hearings and/or Committee/Study Meetings • Researched & Drafted 7 Memos and/or Letters for Mayor and/or Council • Completed 6 Media Interviews, 1 Public Speaking Engagement, Dmfted 1 Regional Press Release re: IDD Oveday Districts Seminars Memberships Committees • Michigan Econ. Dev. Association (MEDA) 80 • International Council of Shopping Centers (ICSC) • Detroit Metro Airport Master Plan Technical Advisory Committee (4 meetings) • CSC Michigan Idea Exchange • Wayne County Community & E.D. Forum (4 meelings) • Wayne County Long Range Planning Committee • Wayne County TURBO Orientation Seminar (2 meelings) • Wayne County Brownfield Conference • SEMCOG University'Tools & Resources for E.D" • 8 Mile Blvd. Board Member • 8 Mile Blvd. Golf Outing Committee (4 meetings) • Automation Alley Membership (2 Roundtables) Misc. • Participated in 3 Mayor's E.D. Task Force committee meetings. • Prepared 19 Building Search/Attraction packets, and/or prospect tours. • Prepared British Broadcasting Co. tour agenda for Mayor • Conducted 28 Livonia E.D. "partnership/prospecting" individual meetings4unches with representatives from DTE Energy, AT&T, MEDC, industrial & commercial brokers, MEDC, Michigan Works, MEDA colleagues, CSX Rail etc. 2007 New Business & Expansion Investment Highlights lists are "new jobs" • TRW Automotive, $14.25 million (IFEC), 80 jobs created in 2008 • Linear Mold, $500,000 (IFEC), 6jobs • Bodycote Thermal Processing, $5.77 million (IFEC), 45 jobs • Valassis Communications — Six Mile, $2.5 million (IFEC), 25todOjobs • Valassis —Schoolcraft,$12.5 million (IFEC), 204o-40jobs • Delta Research, $2.6 million (IFEC), 4jobs • Delta Gear, $3.31 million (IFEC), 4jobs • Alro Steel, $1.1 million (IFEC) up to 5jobs by 2009 • Michigan Dairy, $866,000 (IFEC) 4jobs • Majeske Machine, $634,000 (IFEC), 12 jobs (from Plymouth) • GEFIT Livemois Engineering, 35 jobs (from Dearborn) • AM General 200,000 sq. ft. Livonia expansion, 120 jobs • Sigma Sportswear (117,000 sq. ft.) 20 jobs • American Blinds, 200 jobs (from Plymouth) • Encore Tire, 12 jobs(start-up) • SOS, 20 jobs (from Canton Twp.) • Michigan Industrial Forklifts (from Detroit) • Project Control Systems, 40 jobs • Cintas M • Hi -Vol Products, $4.4 million (IFEC), 7 jobs 2007 Known Job losses • A&P/Farmer Jack— 350 Teamster, 65 Retail Full Time Equivalents (Company ceased all Michigan operations) • Bright Horizons — 58 (UAW Childcare Center, closed) • Cifizens Bank— 5 (Livonia Branch closed) • Taylor Machine (closed) • Red Level Networks LLC (moved to Oakland County) "`Report Includes December 2006 activity PLYMOUTH ROAD DEVELOPMENT AUTHORITY The Planning Department continues to provide oversight and clerical support to the Plymouth Road Development Authority (PRDA). The full-time Director of the Plymouth Road Development Authority works with the Planning Director and department staff in coordinating and administering the various programs as assigned by the Authority. The Department secretary maintains custody of records, books, documents and other papers of the Authority. Planning Department personnel attend all meetings of the Board and keep a record of its proceedings. The PRDA is pleased to report the continued progress in the implementation of the Streetscape Improvement Plan forthe Plymouth Road Corridor. In the 2007 construction season a new Welcome to the Plymouth Road Corridor sign was installed at Sesquicentennial Park. The sign is made of cut granite stone pillars and with a limestone sign face. The design is patterned after the granite stone signs located in the Civic Center. The sign is illuminated by two ground mounted flood lamps. The seasonal banners that are displayed on the street light poles were replaced with new ones this year. The original designs were retained. The banner program was also expanded by the addition of Christmas Holiday Banners. The new banners were on display during the 2007 holiday season. The Authority retained the services of a traffic and engineering consulting firm to design plans for mast -a" traffic light poles and traffic lights for the intersections of Stark Road and Wayne Road. The design work is completed and plans have been submitted to MDOT for their review and approval before bids are let for this project in the 2008 construction season. 82 MAPS The Planning Department has prepared many new maps for City use and has revised others. These maps are used atthe various public hearings conducted by the Planning Commission and City Council. The maps are also made available to other City departments and groups. GIS The Planning Department confinues to work closely with the Information Systems Department and other City Departments involved in the development and maintenance oflhe City's desktop Geographic Information System (GIS). The City's GIS is a powerful collection of computer hardware and software designed to visualize, explore, query and analyze data geographically. The Planning Department utilizes the GIS on a daily basis for a variety of planning related tasks including: mapping, obtaining land use statistics and information, generefing mailing labels for public notification purposes, and much more. As part of its responsibility of providing accurate and current land use information, the Planning Department maintains the following spatial GIS layers and accompanying attribute information: Zoning Liquor Licenses Act 198 Industrial Districts Existing Land Use Wireless Communication Facilities Vicinity Control Areas Future Land Use Truck Routes Building Footprints The Planning Department continues to expand the use of its computer database, which was designed and developed forthe purpose oftracking and stoning information about all ofthe various petitions thatthe Department is responsible for overseeing. The new database was created with several benefits in mind, including faster and more efficient delivery of information to residents, other City Departments and developers, better record keeping, and expandability and compatibility with other computer software programs including the GIS. The Planning database was developed using Microsoft Access and includes detailed information on each petition including the type of project, the review procedure, the applicant, crifical deadlines (i.e., public notification), past history, zoning, etc. Select information can be linked directly with the GIS and viewed in a spatial context. For example, maps can be generated showing the locations of all properties involved in certain types of land use proposals (i.e., restaurants), over a given period of time. As of November 2007, the Planning database contains detailed information on approximately 1,618 pefifions. 83 ASSISTANCE TO OTHER CITY DEPARTMENTS Hundreds of hours have been spent supplying other departments with technical help including: Community Resources Assessors Office Historical Commission Engineering/Inspection Legal Department Library Commission Parks & Rec. Finance Department Historic Preservation Housing Commission SITE PLANS Since the adoption in July of 1972 of the General Site Plan Approval Ordinance, approximately 1,214 site plans for commercial and office developments have been processed. Recommendations are made on site development proposals in order that functional, aesthetically pleasing developments, which are compatible to surrounding developments, are accomplished. Through landscape treatment of sites, the Planning Commission and Department maintain strong emphasis on quality of site developments. LIVONIA DIVISION OF POLICE SUPPORT SERVICES DIVISION Support Services The Administration section consists ofthe Chief of Police, one Deputy Chief, three Captains (one Support Services Division, one Uniform Division, one Investigative Division), one Sergeant, one Police Officer, one Program Supervisor, one Account Clerk, and one Clerk -Typist. The bureau is responsible for the efficient day -today operation of the department. Preparing and maintaining the budget, purchasing, training, personnel, labor relations, contact with citizen groups, and investigating citizen complaints are also important functions. During fiscal year 2007, the Training Division coordinated the attendance of our officers at 128 offsite training courses. Of our officers, 108 attended 40 hours of in-house training through our Police Officer Refresher Training Program. The Training Division oversaw the receipt and application of the police officer "302" funds and the Bulletproof Vest Grant Application. The firearms range provided training for all officers a minimum of two times a year. Construction was 84 completed on the rifle range and 108 Officers and Supervisors were instructed and qualified to use and carry a patrol rifle. 15 additional rifles were procured through the Federal Governments' 1033 program. During fiscal year 2007, the Training Division oversaw the hiring of 3 Police Service Aides and 3 Dispatchers. The Training Division also conducted 9 additional interviews for tie Police Service Aide position. The Training Division coordinated recruiting through military web sites and in person at four Livonia High Schools. Communications Activities include the maintenance of the department's Ericsson radio system (consisting of over 550 mobiles and prep radios citywide); a dispatch room and site equipment; and thirty-six "in -car" video systems. Other activities include the maintenance of our building U.P.S. machine (and its battery bank) and support of Computer Services in the maintenance and programming of forty"incar' computer systems. Computer Services This unit consists of one Police Officer, one Systems Analyst II, one Computer Administrator II and one Data Processor. Computer Services is responsible for maintaining and improving both the Police and Fire Department's I.T. infrastructure. This induces deploying, servicing and supporting new and existing hardware and software (including mobile units), as well as providing statistical information and reporting tools. Computer Services is also a disaster recovery site and training facility for CLEM IS. In 2007, Computer Services replaced the network backbone/switch and firewall and upgraded all servers. This upgrade allows 10x faster speed for users of the network. The A/C unit in the computer room was replacerllupgraded to alloy for the addition of a new server that will support the new mobile video units being installed in the scout cars. Offenderfrak (Jail Management Software) was upgraded. This allows faster access to prisoner data and shortens prisoner processing time. Central Records Central Records is staffed by one Sergeant, five Clerk Typists and two Clerk Its. This bureau receives and files all incident reports and arrest documents, forwarding the proper documentation to State and Federal agencies. In addition, they fulfill requests for Freedom of Information, Subpoenas, and Discovery Orders and are responsible for the issuance of pistol purchase permits. Central 85 Records personnel also review and enter reports and traffic citations into the database. Property & Licensing A Sergeant and a Police Officer staff the Property and Licensing Unit. The main function of the P&L Unit is to receive, document, and store evidential and non - evidential properly, mming into the possession of the Livonia Police Department, in a safe and secure environment. Other work activities of the unit include the control and tracking of impounded vehicles, oversight of vehicle auctions conducted by lowing agencies, submission of confiscated firearms to the Michigan Slate Police for destruction, taxi cab licensing, licensing investigations under Title 5 of The Livonia Code of Ordinances, and holding an annual property and bicycle auction. The Investigative Division is comprised of several units including: Detective Bureau, Crime Scene Unit, Crime Prevention, Special Victims Unit, Court Services/Liquor Control Enforcement, Internet Crimes Against Children, School Resource, Crime Analysis and Western Wayne Auto Theft task force. The Invesfigafive Division Lieutenant is in charge of six Sergeants, nineteen Police Officers, one Clerk -Typist and a Crime Analyst. Two Sergeants and seven Police Officers staff the Detective Bureau. Their responsibilities include the investigation of most of the reported crimes. These include assaults, robberies, burglaries, larcenies, and frauds. One Sergeant and one Police Officer make up the Crime Scene Unit. This unit is responsible for processing crime scenes, including the development, collection and analysis of evidence. A Sergeant is responsible for Crime Prevention. His duties include lours of the police facility as well as teaching civic groups and businesses crime prevention techniques. The Special Victims Unit is comprised of one Sergeant and two Police Officers. This unit investigates domestic violence and sexual assault cases. One Police Officer is also responsible for administering polygraph examinations when necessary. One Sergeant and one Police Officer are assigned to Court Services/LCC enforcement. They handle the daily court activity and process all warrants. They also investigate Michigan Liquor Control Commission license applicants and enforce the MLCC laws. One Police Officer is assigned to the Michigan State Police Internet Crimes Against Children unit. The ICAC unit investigates individuals who, via the Internet, attempt to lure minors to commit illicit acts. The officer assigned to the Western Wayne Auto Theft task force is responsible for investigating auto theft complaints in the city and also working as a task force member to deter, investigate and prosecute auto theft cases at a regional level. The School Resource unit is comprised of six Police Officers who are assigned to the middle and high schools. They 86 provide a liaison between the police and schools and investigate any crimes that occur at the schools. The Crime Analyst is responsible for research, compilation, analysis, mapping of crime trends/patlems and the distribution of such findings throughout the department. The information assists patrol, investigative and administrefive staff in planning the deployment of resources for the prevention, intervention, and suppression of criminal activities within the city. Patrol Bureau The Patrol Bureau is operated by one Captain, four Lieutenants, nine Sergeants, sixty-seven Police Officers, five Police Service Aides, ten Dispatchers and one Vehicle Maintenance Coordinator. The Special Operations Unit consisting of one Sergeant and five Police Officers is also under the Patrol Bureau. The Patrol Bureau provides around-the-clock assistance, protection and law enforcement to the City of Livonia. Traffic Bureau The Traffic Bureau is currently staffed with a Sergeant, four Road Officers, one Desk Officer, and one Motor Carrier Officer. All seven have been trained in traffic crash investigations — which is the primary focus of this bureau. Secondary responsibilities include investigations of traffic related crimes and their prosecution, selective enforcement activities, traffic crash pattern analysis, engineering enhancements for improved traffic flow and increased safety, breath lest instrument calibrations, school crossing guards, child safety seal checks, and planning board and zoning board research. The Traffic Bureau Sergeant is an ad-hoc member of the Livonia Traffic Commission and attends all meetings, sits as an executive board member of the Wayne County Traffic Safety Committee, and assists the Traffic Improvement Association of Oakland County in engineering projects and training. As a result of the success of the Strategic Traffic Accident Reduction (STAR) program in the past few years, traffic safety programs of the bureau were expanded this year. Using the same approach as STAR did, by employing the 'three E's" of traffic safety (Education, Engineering, and Enforcement), evaluation of the City's traffic signs and signals was started. Evaluation is based on compliance with the Manual on Uniform Traffic Control Devices adopted by the Slate of Michigan in 2005. As of September 2007, 18 of the City's 36 square miles have been completed. The entire City will be in compliance with State Law by fall of 2008. Despite the initial negative reaction from some citizens, traffic 87 flan has improved, traffic violations in these areas have decreased, and overall safety has increased. Traffic crashes are down another 8 % this year, and have been reduced 34% overall since the beginning of the STAR program in mid -2003 (from 13 to 8 a day). A second expansion program was the start of the Safe Routes 2 School program. This international progmm encourages students to walk and bike to school for increased physical activity, enhanced attention span for their studies, and reduced traffic congestion near and on school property. The Traffic Bureau and Livonia Public Schools teamed up to begin this initiative at Coolidge and Rosedale schools. This effort included evaluation of every K4 school zone area in the City. As a result, numerous enhancements were performed in these areas which increased pedestrian and vehicular safety in and around the schools. Community Service Bureau One Sergeant and one Police Officer staff the Community Service Bureau. The unit is responsible for the administration of the Police Reserve Program, consisting of 41 Reserve Officers. This bureau also supervises the Community Event Volunteers and the Police Explorer Post #213. The Police Explorer Post, in conjunction with the national Learning for Life Organization, is a community- based group that gives young adults interested in law enforcement a chance to experience law enforcement and community service. There are currently 15 active explorers involved who have been engaged in a number of community- based activities in 2007. The Community Service Bureau also provides personnel and support for emergency events including snow alerts, downed power lines, and crowd control. Members of the bureau have also recently been trained as instructors in the Community Emergency Response Team (CERT) concept. Along with members of the Livonia Fire Department, the Community Service Bureau conducted two CERT training sessions in 2007. There are currently 57 active CERT members. Uniformed personnel in this bureau worked 7,053 hours at special events throughout the City of Livonia during 2007, including school functions, Livonia Spree, and other civic events. The total cost of services for the year is estimated at $177,526 with factional reimbursements of $87, 011. Discounted and unsubsidized services amount to $90,515. INTELLIGENCE BUREAU One Lieutenant, six Sergeants, six Police Officers and one Clerk - Typist staff the Intelligence Bureau. Their responsibilities are as follows: 88 As the Officer in Charge, the Lieutenant supervises all the members of the bureau and is responsible for officer training and the efficient administration and operation of the bureau. Two Sergeants supervise the six Police Officers. These officers are responsible for investigating all narcotic crimes affecting the City of Livonia. Officers also track other criminal activity in Livonia and surrounding communities. Bureau supervisors prioritize information obtained and conduct follow up investigations that may include surveillance and search warrant executions. This unit also networks and shares intelligence with other law enforcement agencies on federal, state, and local levels. The third Sergeant handles all evidence processing, court work, and forfeiture actions. The fourth Sergeant is assigned to the Drug Enforcement Administration (DEA) and works in conjunction with Federal Agents in criminal prosecutions, as well as Federal Forfeiture of the assets of drug dealers. The fifth Sergeant is assigned to the United Stales Immigration and Customs Enforcement Outbound Currency Task Force (ICE-OCTF). The ICE-OCTF is a multi -agency task force created to ensure compliance with currency reporting requirements and to disrupt the illegal money-laundering activity of criminal organizations. The sixth Sergeant is assigned to the Fugitive Apprehension Service Team (FAST). The FAST unit is responsible for arresting fugitives of the Criminal Justice System. The Clerk Typist is responsible for records management and employee time records. The City of Livonia has a Police Lieutenant who serves as the City's Director of Emergency Preparedness. The Director of Emergency Preparedness coordinates planning, training, equipment, exercise, management and the administration of Livonia's resources necessary to respond and recover from major emergencies, including natural disasters and ads of terrorism. The Director of Emergency Preparedness maintains working relationships with City personnel, including Police, Fire & Rescue and Public Works as well as with area hospitals, neighboring communities, Wayne County, the State of Michigan and Department of Homeland Security. During Financial year 2007, Emergency Preparedness accomplished the following: M Completed the Hazard Analysis and Pre -Disaster Mitigation Plan. In addition to this plan identifying potential risks and mitigation strategies for the City, it also was required as a condition of any future Federal funding. Trained 60 volunteers for Livonia's Citizens Emergency Response Team (CERT). Provided training for the City's Emergency Management personnel in the National Incident Management System (IS -700) and the National Response Plan (IS -800). Updated training forthe City's Damage Assessment personnel. Completed revision of the City's Emergency Operations Plan. Obtained homeland security grant funding to procure crisis negotiation equipment for three regional SWAT teams, including the City of the Livonia (via the Western Wayne Special Operations Team). Obtained homeland security grant funding to procure a critical incident response vehicle for the Western Wayne Special Operations Team (that includes the City of Livonia). The vehicle is specially equipped to respond to chemical, biological, radiological or explosive incidents. Metwith multiple communilygroups regarding disaster readiness. Facilitated the addition of training new operators for the local amateur radio group (Radio Amateur Civil Emergency) Participated with countywide and regional governing boards on homeland security grant expenditures. Obtained homeland security grant funding to train key City of Livonia command personnel in advanced Incident Command System training (IS - 300 & IS400). In addition to this training, assisting the City in responding to a major incident or emergency, it also was required as a condition of any future Federal funding. Facilitated the training of Livonia personnel in "E -team'. E -team is the State of Michigan's emergency management software system. Continued taking courses to become a 'Professional Emergency Manager" through the State of Michigan. Obtained homeland security grant funding to procure a thermal imaging device for use by the Police Department. Implemented and coordinated with all key Livonia Public, Clarenceville, and St. Michael school personnel on changes and requirements of the law pertaining to shelter -in-place and school lockdown. Completed the revision to the Police Department's Mutual Aid Policy and Procedure. Conducted training with all Police personnel on the response to potential bombing and explosive incidents. Researched and mel with City official on the Public Safety Interoperable Communications grant. m ACTIVITIES Central Records Distributed Est. Fiscal Amount Fiscal 2006 Amount 2007 Accident Reports $13ea 546 $7,098 419 $4,951 Incident Reports $5ea 223 $1,115 230 $1,230 Fingerprints @ $54 330 $17,700 296 $16,038 Fingerprints @$15 715 $10,725 1124 $16,886 Fingerpnnls -N/C 30 48 $0 LCC 25 $26,500 16 $18,875 Gun Registrabons- N/C 1428 $0 1492 $0 Purchase Permits $5ea 356 $1,780 514 $2,825 Purchase Per -nits - N/C 22 58 $0 Record Clearance $6ea 240 $1,440 210 $1,266 Record Clearance- N/C 565 883 $0 PV License $20ea 37 $740 72 $1,485 PV License Was 78 $936 56 $690 FOIA/Discovery 972 $10,473 965 $10,876 Tapes (Vi, AT, CD) 123 106 Photographs 65 169 Pages Copied 6800 7207 TOTAL REVENUE $78,507 $75,122 91 Property & Licensing ActivitV 2006 2007 Public Vehicle PennitA icatons/Renewals Investgated 105 104 Taxicab Ins ectom 14 14 Business License Applimtions Investgated 71 55 Impounded Vehicles Processed 1380 1345 Property Items Received & Processed 4236 3907 Investigative Division Activity FY2006 FY2007 %Chan e Total Cases Investigated 5887 6189 5.13 Felony Warrants Requested 287 311 8.36 Misdemeanor Warrants Requested 624 834 33.65 Precious Metal Documents 678 1104 62.83 Crime Scenes Processed 78 83 6.41 Vehicles Processed 46 55 19.57 Pieces of Evidence Processed 2610 3062 17.32 Latent Pnnts Identified 150 135 -10.00 Reports by Crime Scene Unit 350 372 6.29 AFIS Cases 373 212 -43.16 Polygraphs Administered 41 60 46.34 Referrals to Youth Assistance 43 42 -2.33 Warmnts Processed 4980 5281 6.04 MLCC Reports 37 35 5.41 MLCC Ins edons On-site & Dem 236 234 -0.85 MLCC Violations Reports 18 20 11.11 MLCC Applicants Investigated 47 50 6.38 92 LIVONIA PR YEAR ENR PART 1 CRIME TOTALS w/ 2007 partial data Part I Crimes: Murder, Rape, Robbery, Aggravated Assault, Burglary, Larceny, Motor Vebicle TbeQ and Arsov Data compiled from Michigan Uniform Crime Ramat 93 Uniform Crime Report Offenses PARTIOFFEKSES 2007 OFFENSE 2002 2003 2004 2005 2006 2007* MURDER 7 0 1 3 0 1 RAPE 33 13 23 13 19 21 ROBBERY 61 56 50 62 65 24 ASSAULT 112 116 91 92 83 67 BURGLARY 400 389 325 444 366 376 LARCENY 1938 1846 1700 1574 1639 1571 MOTOR VEH THEFT 228 271 289 283 313 242 ARSON 25 26 19 10 15 19 TOTAL 2804 2717 2498 2481 2500 2321 Datasomce: Michigan Umfomz Came Report *2007 Date Range: 1/1/07 — 11/24/07 **Preliminary data subject to change 94 Patrol Bureau Activity 2006 Actual 2007 Pro ected % Change Calls for service Police 40,259 35,252 -12.44 Calls for service Fire 8,108 7,847 -3.22 Reports taken 7,067 6,507 -7.92 Adult arrests 4,199 4,558 +7.88 Juvenile arrests 351 393 +10.69 Traffic crashes reported 3,307 2,835 -14.27 Uniform Law Citations issued 34,607 38,959 +11.17 Use of force incidents 23 15 34.78 Vehide pursuits 67 58 -13.43 Intelligence Bureau Activity 2006 2007 % Change Assigned Cases 638 628 -1.6 Search Warrants (Raids) 94 80 -14.9 Cocaine Purchases 12 19 +58.3 Marijuana Purchases 40 25 -37.5 Heroin/Other Purchases 3 13 +333.3 Criminal Surveillance 34 37 +8.8 The Department of Public Works includes the Public Service Division and the Engineering Division, which operate under the direction of the Director of Public Works. The responsibilities ofthe two Divisions are as follows: Public Service Division - This Division is responsible for the performance of a wide vanety of maintenance functions. These functions range from in-house activities such as building maintenance and vehicle maintenance (except Police and Fire) to the more visible maintenance of public utilities, park sites and roadways. There are 130 full-time and 14 part-time positions in the Division. Engineering Division - The Engineenng Division is under the direction oflhe City Engineer and is responsible for all construction operations within public rights-of- way and/or public easements. The department has provided engineering services as directed by the Mayor, the City Council, and various Boards and 95 Commissions, as well as for the general public. During the past fiscal year, the work was handled by 12 full-time employees. The department consists of three sections: administrafive, design, and field. Highlights ofthis years accomplishments include: Administrative Section This section is under the direction of the City Engineer and an Assistant City Engineer. This section prepares reports for the City Council, subdivision bond establishments and releases, and various other reports; reviews the design of public improvements in connection with the development of residenfial subdivisions, commercial and industrial site plans; prepares legal descriptions as required by other departments; and provides technical assistance and advice to administrative and legislative groups within the City as well as State and County governmental units. This section also issues permits for work in the public rights - of way and/or easements. Attendance at Council, Commission and citzen meetings is also a function ofthis section. The Administrafive Section was involved with the following matters during 2007 in addition to attending meetings with Stale and County officials, and investigating citizen complaints: • Wayne County Resurfacing and Reconstruction Projects - Six Mile Road— Haggerty Road to Farmington Road - Wayne Road—Ann Arbor Trail to Plymouth Road • Traffic Signal Improvements • Numerous Reconstruction and Rehabilitation Projects in Conjunction with the Annual Paving Program • Water Main Replacement Project • Numerous Utlity Permits for AT&T/SBC Upgrade • Newburgh Road — Plymouth Road to Schoolcmft Road (Special Project in Conjunction with OHM) • Numerous Parking Lot Paving Projects • Fox Creek Office Expansion • Idyl Wyld Golf Course Culvert Replacement • Numerous Subdivision and Condominium Development Street Light Installation Projects Ten site condominium projects, one subdivision, and numerous commercial and industrial projects were also reviewed and/or inspected by the Division. • Apple Crest Dental (37500 Seven Mile Road) • Chestnut Hills (Panere Bread and TGIFndays) 96 • Churchill Manor Condominiums • Churchill Place Condominiums • College Park Condominiums • Curtis Creek Site Condominiums • CVS Pharmacy (37340 Five Mile Road • Eight Mile Place • Golf Ridge Properties • Hunters Park Estates Condominiums • The Learning Experience (37550 Seven Mile Road) • Livonia Manor Condominiums • Pastena Villa Condominiums • Rosati Industrial Park Subdivision • Sarah Estates Condominiums • Savile Row Condominiums • Walgreens (Six Mile Road and Newburgh Road) • Wonderland Redevelopment Design Section This section, in conjunction with the Administrative Section, prepares plans, specifications and bidding documents forthe City's public improvement projects. It also prepares legal descriptions as needed. In addition, this section provides utility information to the public, assigns addresses and reviews residential site plans. The following projects were designed and/or built in 2007: • 2007 Pavement Joint and Crack Sealing Program • 2007 Lane Line Marking Program • 2007 Parking Lot Paving Project • 2007 Pavement and Sidewalk Repair— Water Main Breaks • 2007 Sidewalk Program • Idyl Wyld Culvert Replacement Project • Sl. Michael Storm Sewer Project Field Section This section is responsible for providing all field inspection and survey services in connection with contract plans and specifications for projects constructed under the jurisdiction of the Engineering Division, as well as all subdivision and commercial developments involving the installation of public improvements. Numerous public improvement contracts amounfing to approximately $2,150,409.30 were handled by the division during the past year. Major projects 97 which were designed, engineered and inspected by the Engineering Division may be summarized as follows: • Balance of the 2006 Catch Basin Repair Program = $157,772.40 • 2007 Pavement Joint and Crack Sealing Program = $107,555.00 • 2007 Lane Line Marking Program = $75,566.15 • 2007 Parking Lot Paving Project=$1,288,755.75 • 2007 Pavement and Sidewalk Repair— Water Main Breaks = 48,390.00 • 2007 Sidewalk Program = $448,595.00 • Sl. Michael Storm Sewer Project= $23,775.00 In addition to the public improvement contracts, this section was also responsible for field inspection and survey services for: • All inspection of the permitted work 07-001 through 07336 • 2008 Sidewalk Program • 2009 Sidewalk Program • Lawsuit Investigations • Drainage Complaints • Catch Basin Complaints • Soil Erosion Permits • Grade Inspections • Provided administrative services forthe City telecommunications system. • Prepared annual budget submittal forthe Public Service Division. • Assisted with Union contract negotiations. • Worked on adaptation and installation of comprehensive new software installation for the Department of Public Works operations. • Conducted employment interviews. • Administered safety programs within the Department. • Maintained an alcohol and controlled substance testing program per requirements of Federal law. • Administered a West Nile Virus — Mosquito Control public information program and a larvidding program for City parks, facilities, and over 12,000 storm sewer catch basins. Sanitation • Prepared monthly payment submittals for solid waste contract. • Operated Recyding Center and City Office Paper Recyding Program. Collected 104.44 tons of recyclable material. 98 • Administered Curbside Recycling Program. Collected 7,174.79 tons of recyclable material. • Administered Separated Yard Waste Collection Program. Diverted to compost facility 24,591 yards of yard waste material. • Prepared and distributed to all Livonia households a Household Hazard Waste Day postcard announcement for the various City and County events. • Conducted a Household Hazardous Waste Drop -Off Day at Ford Field on May 5, 2007. A total of 1,803 vehides utilized the service of which 1,458 were from Livonia. (Northville/Northville Township conducted a dro"ff event on September 22, 2007, which was utilized by 590 vehicles from Livonia). • Maintained City Type III landfill in compliance with all Federal, Stale and County requirements. • Prepared and submitted all solid waste reports required by Stale of Michigan and Wayne County. • Continued community solid waste and recycling educational programs through use of City newsletter. • Prepared and distributed to all Livonia households a Bulk Leaf Pick -Up Program brochure. Snow and Ice Control • Maintained roads on primary salt routes in a "wet pavement or better" condition 2417 throughout the 2006-2007 snow season. Salted primary routes 7 limes in December, 11 times in January, 11 limes in February, and 8 times in March for a total of 37 limes using 7,980 tons of road salt. • Plowed primary and secondary routes 3 times. • Plowed all roads City-wide (370 miles) in A snow cycles, using a combination of City resources and contracted road graders. • Provided plowing and ice control services on City parking lots. • Filled and maintained salt barrels at key locations throughout the City. • Spot salted water break and house fire locations. • Proceeded with anti -icing program on select areas of our major roads. Treated bridge decks, deceleration lanes, road curves and ice -prone intersections. Sweeping and Grading • Graded parks, alleys and gravel roads 3 times and added gravel as needed between grading cycles. • Restructured drainage ditches, culverts and gravel road surfaces to improve road surface longevity and improve drainage. • Applied calcium chloride twice City-wide to gravel roads for dust control, and applied brine solution as needed between applications to control dust. 99 • Applied calcium chloride to parks and alleys 2 times. • Swept City local streets 4 times, major roads 12 times, and industrial roads 12 times. • Performed street sweeping after SPREE (3 times). • Swept all paved City streets after Leaf Pickup Program. Landfill, Transfer Station and Recvdina Center • Maintained City landfill; composted 47,209 cubic yards of leaves from the Leaf Pickup Program. • Processed 12,950 cubic yards of household refuse four 4,535 users of the Refuse Disposal Transfer Site. Brush Pickup • Picked up bulk brush throughout entire City every 10 working days, picking up 9,515 cubic yards of brush with 18,684 stops. • Removed and disposed of chips resulting from stump grinding at approximately 20 locations. • Trained new seasonal laborers in operational and safety requirements of brush pickup. Leaf Pickup • Picked up 44,408 yards of bulk leaves at curbside; provided two (2) or more pickups for each residence. Construction. Road Maintenance and Miscellaneous • Repaired, adjusted or rebuilt 120 catch basins, gate wells, and storm and sanitary manholes. • Repaired or replaced 11 sanitary and storm sewer lines. • Replaced 14,823 square feet of concrete road, drive and walk. • Milled concrete streets to eliminate heat pops or water ponding problems at 80 locations. • Repaired or replaced 7 concrete curbs. • Milled or chipped concrete major roads in 8 locations to eliminate pavement heatpops. • Completed 45 asphalt repairs or replacements consisting of 797 tons of asphalt. • Patched potholes on 370 miles of City -maintained roads, as well as trip point locations from the Engineering Division and repair sites from the Water and Sewer Section. • Repaired potholes reported on the Pothole Hotline within 48 hours. • Responded to 2350+ homeowner service requests. 100 • Picked up and cleaned oil spills, large debris or lost loads from trucks on City streets 18 times. • Performed 3 road ditch upgrade projects in various locations. • Installed 4 new, hinged drain grates in Denmar drainage system. • Repaired washout at Angling Road bridge. • Mudjacked concrete pavement back to correct grade at 11 sites. • Changed truck attachments (buckets, blades, boxes, salt spreaders) from construction season/summer mode to leaf pickup mode to plowing/salfing configuration. • Cleaned outfalls and inlets of City storm drains 32 times to prevent flooding and storm drain backups. • Performed illicit discharge inspections and water sampling as needed on storm water outfalls to maintain IDEP compliance. • Repaired 6 storm outfall sites. • Cleared brush from 75+ storm outfalls and inlets in floodplain throughout the City. • Repaired or replaced 6 guardrails and barricades. • Cut and cleared brush from City -owned alleyways. • Placed and removed over a mile of snow fence to prevent excessive drifting on City roads. • Repaired lawn or sprinklers resulting from Water Section activities and snowplow damage at 282 locations. • Trained employees for Commercial Drivers License lest to allow for upgrading class or endorsements when needed. • Conducted snowplow training for guest operators to assist in snow emergencies. • Delivered and picked up voting supplies fort elections. • Assisted the Livonia Goodfellows with their annual holiday food and toy program. • Moved election equipment between storage building, City Hall, and new precinct locations after school closings as requested by the City Clerk. • Picked up brush, assisted in removing downed trees and other storm damage from roads. Sign Maintenance • Traffic Signs: Repaired or Removed: 437 Installed or Replaced: 425 • Traffic Posts: Repaired or Removed: 458 Installed or Replaced: 154 • Street Name Signs: Repaired or Removed: 228 Installed or Replaced: 160 • Street Name Posts: Repaired or Removed: 245 Installed or Replaced: 97 • Engraved approximately 90 signs for various City departments. 101 • Assisted with the setups, signing, snow fencing, barricading and traffic control devices for SPREE, Arts and Crafts Festival, several Wilson Barn shows, Livonia Heritage Festival, Highland Games, plus an additional 6 events at Greenmead, the Memorial Day Ceremony at Veterans Park, and two (2) events at Bicentennial Park. • Painted curbing at Recreation Center and Fire Stations and other locations. • Updated 12 Arbor Day signs City-wide. • Assisted with the signing, crowd and traffic control devices for the Easter Egg Hunt, Rotary Barbecue, Police Department and Fire Department open house events, the Youth Fitness Meet and the Ice Show at Eddie Edgar Rink. • Assisted with setup for Clarenceville and Franklin parades. • Handled approximately 181 work orders. • Cut 65 miscellaneous oil board stencils forvarious City departments. • Applied and repaired vehide markings on 18 new and 2 current City vehicles, including new additions to the bus fleet. • Applied Eyes and Ears decals to new vehicles. • Striped 28 miscellaneous road locations. • Posted subdivision entrances for the Leaf Pickup Program. • Changed safety posters on County roads once and replaced wooden backings on posts as needed.. • Maintained barricades and construction signs for all City departments. • Made 30 new wood jacks and stenciled and branded 200 cones and 50 plastic barricades. Animal Control • Provided animal control services for residents and businesses which included requests for service as follows: 83 abuse to animal/cruelty complaints, 122 barking dog complaints, 6 bird problems, 16 cat bites, 45 coyote sightings/complaints, 3 dead crows/robins (West Nile Virus) complaints, 71 dog biles, 101 injured animal reports, 2 kennel complaints, 38 vicious animal complaints, 84 pick up contained animal requests, 10 sick wildlife reports, 143 stray animal reports, 14 trapped animal complaints, 6 waste (feces) complaints, 30 wildlife complaints, 3 wildlife biles, 149 dog -at -large complaints, 20 requests to borrow trap, and 7 miscellaneous complaints • Continued trapping program and eliminated nuisance coyotes. • Issued animal ordinance violations as required. • Floated and lined all City baseball/softball diamonds, soccer and football fields on a routine schedule. • Mowed, trimmed, edged, weeded, fertilized, applied herbicides and fungicides, trimmed trees and routine maintenance to Ford Field, Bicentennial Diamonds 1-3, Greenmead soccer fields, Civic Center, Sandburg and Noble 102 libraries, Wilson Bam, Greenmead, and other parks and fields. • Installed banners at the Civic Center and Recreation Center for Music Under the Stars, SPREE, Arts and Crafts Festival, Christmas, special events and everyday patriotic banners. • Rolled and aerifed baseball diamonds and soccer fields. • Performed safety inspections, repaired or removed damaged playground parts in all City parks and installed 500 yards of "Softfall" under playground structures. Also, continued adding woodchips under structures that currently have none. This is a result of changing regulations from the Playground Safety Institute. • Installed a new playground structure at Ben Celini Park and a new swing set at Clements Circle Park. • Added sand to beach volleyball courts at Clements Circle, Rotary, Recreation Center and Stymelski parks. Also, replaced wom and tattered nets. • Added chain link fence to protect the players benches at Compton, Country Homes, and Wilson Acres Park baseball diamonds. • Monitored trashcans on athletic fields that could not be reached by Waste Management. Also, cleaned dog stations and lrashcans in City parks on weekends. • Performed weekend trash duties at all picnic pavilions as a result of rentals through Parks and Recreation. • Performed snow removal services for City buildings and right-of-way sidewalks leading to parks on an as -needed basis. This included shoveling, plowing and salting sidewalks. • Performed winter maintenance to equipment, which included miscellaneous repairs, painting, blade sharpening, preventative maintenance and thorough cleanings. • Sprayed 'Roundup' weed killer on right-of-way fences to control growth of weeds. • Applied the biological control 'VectoLeY' to control mosquito -breeding populations in recreational parks. One applicafion was accomplished this year. Also, helped with the spring application to catch basins in roads. • Added topsoil and grass seed to goal mouths on all soccer fields. Greenmead, the Recreation Center, and Clement Circle fields were closed for a short time for sodding in those areas. • Added underground drainage to soccer field #2 at Greenmead Park. • Set out and brought in picnic tables and trash barrels for the picnic season. • Repaired picnic tables as needed; also, constructed 50 new tables during the winter. • Installed two permanent picnic tables at Beverly Park and installed three new grills at the new picnic pavilion at Devonaire Park. • Pruned trees and shrubs in parks, City buildings and athletic fields where needed. • Planted canna tubers in some flowerbeds this year at Civic Center. Also, removed some perennial beds to east maintenance activities. The annual 103 display was seve rely impacted by funding this year. • Assisted with all SPREE -related activities, including setup, takedown and daily garbage detail. Also repaired damage to diamonds 3-7 as a result of parked vehicles on the diamonds. • Completed 85 "Requests for Service" that related to special activities for other City departments (entailed delivering, setting up, taking down canopies, tents, picnic tables and garbage cans), delivering and setting up the Showmobile, delivering TEFAP commodities for Community Resources, Wilson Barn, Greenmead activities, and other City activities. • Repaired and maintained irrigation systems at Civic Center, Livonia Community Recreation Center, Ford Field, Bicentennial Park, and Greenmead. • Due to the retirement of a Parks Maintenance Worker III in 2003, the irrigation systems at Noble Library, Sandburg Library, Wilson Barn, Fire Stations #4 and #5, and the Six Mile Road islands were turned on and operated by contracted services this year. • Using contracted services, began replacing the antiquated irrigafion systems on the Five Mile and Farmington Road boulevard islands. The new system is automated and will use less water. • Maintained the Livonia Community Recreation Center inducing soccer field renovations and landscape work. • Cleared deadfall trees and branches off Nature Preserve walkways. • Contracted services removed 100 dead ash trees from 16 parks and one cemetery this year. City crews removed another 50 last winter. • Continued testing vacuum breakers as part of Wayne County's DEC requirements regarding irrigation systems. • Two employees attended the Playground Safety Institute which recertified them as playground inspectors. • Set up and monitored ice on the City's three outdoor ice rinks. • Removed the split rail fence along Six Mile Road at Rotary Park for safety and repair reasons. • The Engineering Department's contractor for joint and crack sealing performed that task on tennis courts at Compton, Chatham, Castle Gardens, Blue Grass, and Bicentennial Parks. • Began replacing Christmas decorations to change some of the lawn ornaments for the City Hall display. • Oversaw contracted services for mowing maintenance who maintained 24 undeveloped parks and three City cemeteries. • Achieved Tree City USA status for the ninth year and received our fourth year 'growth award" • City Forestry personnel trimmed 60 trees which generated 100 yards of woodchips. 104 • Continued the young tree training program for newly-planted trees with both City staff and contracted services. Young tree training helps trees with proper form and strong structure as they mature and helps reduce the amount of pruning later in the tree's mature life. Work was done on trees planted in 2003 and 2004. • Forestry personnel removed 75 small trees and 100 slumps. • Supervised the removal of 373 trees and 354 slumps by Ashton Tree Service. A few ash trees were part of the removal list, but almost all of the ash trees in the rights-of-way are gone. • Supervised and administered the planting of 950 trees associated with the 2007 planting list. 150 trees were planted from early in June and July while the rest were done in fall 2007. • Planted three trees (shingle oak, black gum, and sweet gum) in connection with the Arbor Day Program. The trees were planted in the Wilson Acres Park associated with Cleveland Elementary School. Also, 500 seedling spruce trees were handed out as part of the program to the children at the school . • Removed approximately 500 yards of woodchips as part of DPS brush pickup program. • Treated 29 wasps nests, mainly in August through September W, with insecticide to kill the wasps. • Completed 158 storm-related tree trimmings. • Received and investigated approximately 1776 requests for service. Of those, 1600 have been closed as either serviced or answered. 680 of the requests were for tree trims. • Performed miscellaneous repairs and blade sharpening on the Section's saws and trimming equipment. • Assisted other departments (Water, Engineering, Ordinance, etc.) with emergency tree removals, site inspections, and tree inspections. • Performed snow removal operations to City buildings and right-of-way sidewalks including plowing, shoveling and salting. • Assisted in the Rouge River cleanup day held at Jaycee Park in association with Take Pride in Livonia day. • Supervised one contractor who trimmed approximately 6000 trees in four City sections. These trees were trimmed to current International Society of Arboriculture Standards for street tree elevations. • Supervised the same contractor doing resident call-out trim requests. Of the 680 tree trim requests through September W, 600 had been completed. • Completed the removal of the City's majority of 3298 right-of-way ash trees killed by the Emerald Ash Borer. A few ash trees remain but will be removed as they die. • Tracked gypsy Toth populations in Sections 1, 2, 3, 8, 9, 10, 15, 16, and 22 as part of the gypsy moth egg mass survey; no spraying was needed in 2007, but the population is beginning to build again. • Attended the following seminars to increase job knowledge: Michigan 105 Nursery and Landscape Association annual meeting; Michigan Turfgrass Foundation annual meeting; Arborist Society of Michigan annual meeting; Metro Detroit Landscape Association annual meeling; Society of Municipal Arborists, various seminars on chainsaw safety, tree climbing, hazard assessment and aerial rescue training, roping and rigging training, and equipment repair training. Miscellaneous Repairs and Improvements • Open, closed, and winterize City out and pool buildings • Start-up, service and shutdown pump systems as needed • Maintained City owned outside lighting fixtures at various locations • Perform preventative maintenance on equipment as able • Semi-annually replace all flags, maintain flag poles • Strip and finish floors in buildings as needed and able • Spot and clean carpeting in buildings as needed and able • Clean inside and outside first floor windows on all buildings as needed and able • Clean exterior window at City Hall, Library and Community Center • Relocate and install outlets/power and lighting as requested • Monitor building automation and climate control systems • Monitor and expand electronic access and systems • Answer environmental complaints as able • Perforin yearly shutdown maintenance and custodial assignments al Community Center • Continue to enhance the custodial job assignment checklists and service delivery program for all buildings • Test and treated all process water systems • Assist with all other departmental projects as requested • Serviced overhead and pedestrian doors as needed • Replace water heater at Sandburg library • Install Murphy beds and stoves at fire stations, wire in new extractors • Replaced infrared heaters at Glendale storage building repair booster pumps at City Hall • Install vactor access line in City Hall garage to sump pits • Install door and heater interlocks on Water Department overhead doors • Replaced boiler/water heater at LCRC • Replaced pedestrian doors in Forestry shop and DPS conference room • Repaired damaged overhang at Eddie Edgar ice rink • Replaced cooling compressor at Noble library • Replaced cooling condensers at fire # 5 and 6 106 :ennilz a FemZAkyjmd-aT.rr@F-Ti:1=i . i • Re -roofed trailers at Glendale storage building • Restore roof at City Hall parking garage' Painting • Painted out buildings at Clement and Botsford pools • Repainted and finished restrooms and common areas in Water and Sewer building Health and Safetv • Continued with Lock Out/Tag Out program • Tested fire alarms, sprinklers and suppression systems in City buildings • Maintain Compliance with Wayne County Backflow Certification program as requested, certified in-house tester • Maintained compliance with Stale of Michigan Boiler and Elevator inspections and certifications • Maintained employee State required licensing, certifications and training • Exterminated or remove pests in City buildings as needed • Conducted safety inspections of City facilities with insurance control specialists as requested • PM and load -bank tested generators • Reset all clocks, lighting and equipment for time changes • Clean debris and growth from building rooftops, sumps and gutters • Tested and repaired panic buttons in City Hall and DPW administrafive office • Perforin required CSD -1 lest on all boilers' • Install defib boxes at City Hall and C.C. Library • Re -lamp City parking lot lights • Rewire south C.C. Library parking lot lights • Repair C.C. Library walkway lights, (replace deteriorated poles') • Clean ductwork at Fire # 1, 5 and 6 • Obtained quotes for air balance at LCRC • Installed phase monitors on equipment at LCRC • Began adding emergency power outlets at LCRC • Repaired leaking basement walls at Fire#5 • Added City Hall garage doors to generator and card access system • Install power and control wiring for card access system at Police gun range • Replaced City Hall sprinkler flow switches and dry system control valve • Reprogrammed City Hall elevator phone line to Police dispatch desk • Wire and connect LCRC out lighting to building automation system' • Maintain and service Newburgh Lift station • Install handrails on ramp between City Hall and Annex' 107 Greenmead • Assisted with all events held on grounds (Art in the Park, Highland Games, Flea Markets, Car Shows, Fall Harvest) • Install and remove decorations for Holiday and special events • Move and set-up and install furniture, furnishings and equipment as requested • Continue maintenance and custodial services • Assist with 2n0 floor remodeling project • Purchase additional materials as needed for Blue house second floor office renovation • Replace rear service door on Blue House kitchen • Install new furnace and A/C in caretakers house Ems =95 15111170 10 rX.To =Ortvrelrer • Enlarged building 13 garage door to allow for inside truck parking • Constructed new boiler endosure at Clement Circle pool • Install new A/C system for new Police data entry room • Assist with new A/C for computer room at Police station as requested • Re -carpet Youth Assistance hall and office areas' • Work on Capital outlay projects; Fire #5&6 female locker/restrooms and Noble Library ADA compliant restroom Special Projects and Interdepartmental Assistance • Assisted with Rotary Club BB -Q • Assisted with various City Hall functions as requested • Provide set up and tear downs for meetings and events as requested • Maintained facilities leased from the City • Moved furniture, computers, work stations and materials and equipment as requested • Respond to and perform daily maintenance requests on equipment and facilities as requested • Assist with Senior Citizen shows and events as requested • Regularly deaned out grease trap in Senior Center kitchen • Jetted and maintained basement drains at Fire #1, 5 and 6 • Assist with snow removal and cycles as requested • TA personnel to leaf pick-up as needed • Assist with special facility projects at LCRC • Provide service for golf course buildings as requested • Repaired items at Fox Creek restaurant as requested • Administered Honeywell Service contract for Community Center • Install 2° Wall of Honor at City Hall 108 Indicates work to be completed after 11-16-07 EQUIPMENT MAINTENANCE • Performed inspections on approximately 800 City -owned equipment and completed just over 3,000 work orders in the CarteGreph system. • Maintained and provided service for 11 SMART buses for Livonia Community Transit. • Wrote specificafions for and ordered new equipment for various departments: ➢ New Ford Escapes for the Inspection department ➢ A van for the Library to transport books ➢ Two (2) cargo vans for the Building Maintenance Section ➢ Two (2) single -axle dump trucks for the Roads Section ➢ One (1) hot patch machine for repairing potholes on City streets ➢ One (1) backhoe for the Water and Sewer Section ➢ Two (2) small dump trucks for the Water and Sewer Section ➢ Two (2) leaf vacuums for the Leaf Pickup Program ➢ Two (2) stake trucks for the construction crews ➢ One (1) stake truck for the Forestry Section ➢ Two (2) pickup trucks for the Roads Section • Some of the responsibilities of the Equipment Maintenance Section are, but not limited to, the following: ➢ Maintain all City -owned vehicles and equipment ➢ Maintain City Transit and Senior Center busses ➢ Prepare seasonal equipment prior to the season of use ➢ Organize training for new equipment and technology ➢ Maintain and operate City-wide computerized fueling systems at DPW, Civic Center, and Golf Courses ➢ Work with Wayne County and LPD during power outages by placing and maintaining generators at required intersections throughout the City to insure safe traffic flow and conditions ➢ Oversee two-way radios for all non-uniform radios ➢ Set up and monitor annual safety inspections for all man lift and equipment hoists at both DPW and the Recreation Center Assist LPD, LFD and othervarious departments throughoutthe City with a number offabrications and modifications during the year ➢ Assist LPD in vehicle inspections on cars and trucks involved in fatal crashes WATER AND SEWER MAINTENANCE 2007 Water Systems • Inspected, exercised 41 water gate valves, the condition of the structure and updated inspection fortes 109 • Repaired 40 water gate valves and replaced old gland packing with onng type about 100% in need of repair after exercising gate valve • Flowed, inspected and maintained 1,585 fire hydrants within the, city 36 sections • Repaired 180 fire hydrants in the field in these sections above about 11.3% need repair after exercising fire hydrant and inspection • Repaired 192 water main breaks or leaks which is up 39.6% from last fiscal year • Repaired or replaced 126 water curb stop boxes • Staked over 4,971 locations for Miss Dig system • Made 36 service line repairs for various reasons • Retired 20 water service lines • Rebuilt 10 fire hydrants in shop. • Installed 3 new gate valves and 9 new fire hydrants Meters • Replaced 26 antiquated large commercial water meter • Repaired 93 large commercial meters • Replaced 284 water meters(meter only) for various reasons • Replaced (updated) 410 residential water meters and outside readers for various reasons • Made 30,521 water related service calls • Completed 3,152 service slips • Placed 840 note cards placed at residential homes requesting to gain access to home for internal meter repairs • Installed 60 (ORD) outside touch read device systems • Installed 31 (MXU) radio read device systems • Installed 112 water meters for new accounts • Established 25 new commercial accounts • Established 87 new residential accounts • Established 3 new seasonal irrigation amounts • Installed and removed 315 seasonal irrigation meters • Tested 96 commercial meters Storm Sewers • Answered 63 storm sewer complaints • Jetted 44 restricted stone sewer lines generated from homeowner complaints. • Retrieved and replaced 65 catch basin covers • Mosquito program we placed 5,150 briquettes into 4,195 dorm sewer catch basins and 235 inlets. • Started storm sewer catch basin cleaning, cleaned 819 -storm sewer catch basins worked 35 days cleaning for SWEPPI program started in section 16. working in descending order November now in section 13. 110 • Mosquito program we placed 5,150 briquettes into 4,195 -storm sewer catch basins and 235 inlets for city wide West Nile Virus elimination program. Sanitary Sewers • Cleaned 232.79 miles in 19 city sections of sanitary sewer lines by hydrant flushing, power flushing, bucketing, chemical and power root cutting • Cleared 5 main sewer backups • Investigated 215 sanitary sewer complaints • Televised 2,400' of sanitary sewer • Inspected 19 city sections for sanitary lines and structures Special Projects • Completed working with Engineering and Wayne county Seven Mile widening project, also water main 2006 replacement program completed locating and connecting to lest stations for HDPE water main. • Worked with cross training the office staff at front desk and cross training the water and sewerforemen for handling emergency situations. • Finished updating 36 section water main maps to send master out for duplicating to engineering. • Updated computer programs relating to lawn, concrete and asphalt repairs along with new tap list and Carte Graph associate work orders to other sections for request to repair. • Updated computer programs relating to Sensus water meter reading system and hardware for Logos.net web based system that is proposed to go live early Spring 2008. • Coordinated hydrant repair requests for the Livonia Fire Department. • Assisted Roads with asphalt, concrete, lawn, catch basin and pavement restorations. • Assisted the Engineering with water main and fire hydrant replacement and proposed projects for 2007 and 2008 water main and sanitary sewer replacement programs. • Working on updating the water slop box location, seasonal meter stop box location and contact information in MS Access database. • Inspected 61 water taps made by water section contractor (51 -new construction, 3 -irrigation, 14D replace well water, 1 -upgrade existing and 5 - lead replacement). • Completed the inspection of 153 O.S.D.S. (septic systems), 6 connected to sanitary sewer system we now have a total of 147 O.S.D.S. (septic systems). • Helped with flow tests for water model. SCADA system and flow test with Livonia Fire Department and water main replacement program that was proposed to be installed in 2007 now to be done in Spring of 2008. • Updated the contract and hardware for Profile min gauges and sanitary sewer monitors and a new three years contract agreement. 111 • All section office staff with desktop computers and computer training. • Worked on inventory pricing database for future software changes to take place with Carte Graph 7.0 a upgrade. • Assisted engineering with sidewalk, driveway approaches and major road replacement projects. • Worked with various contractors for road, water and sewer main installations and repairs. • Rebuilt 16" P.R.V. #12 located on easlside of Newburgh and south of Seven Mile Road. • Replaced pilolvalve for 10" P.R.V. #6 al7 mile and E. of Newburgh. • Checked road structures before road improvements and cleaned catch basins after completion. • I.D.E.P. Illicit Discharge Elimination Program inspections of storm sewer outfall sampling. • Assisted with water activities for the Livonia spree, Race for the Cure and other activities. • Continue the replacement program for antiquated large commercial compound Badger and Rockwell water meters. • Continue with the replacement program for antiquated large commercial piston type Badger and Rockwell water meters. • Responded to 4 illicit discharge complaints and 2 emergency spill hazards on major roadways. • Finished updating 36 section water main maps to send master out for duplicating to engineering. • Installed (2) two new sanitary sewer high water monitors at Six Mile and -275 for the Quakertown subdivision, now have a total of (5) five phone dialers for sanitary sewer flood control all now have the same hardware and software, so the acknowledgements to respond back to dialers are all same codes. • Started the EPA mandated water sampling on the second week in November 2007 and bimonthly until August 2008 for the Disinfection By -Products Program. The Traffic Commission is responsible for the planning, coordination, and determination of proposed traffic control devices to improve traffic flow and to provide maximum safety for all drivers, pedestrians, and property. As provided by the City Charter, the Commission consists of seven citizens who are appointed by the Mayor. The Commission meets once a month to discuss and implement traffic control measures which have been brought to their attention by 112 citizens, as well as other City departments. The Commissioners work in conjunction with the Traffic Bureau of the Police Department. SIGNIFICANT ISSUES IN 2007 Issues for 2007 related primarily to the updating of traffic control devices along existing city streets in order to comply with the Michigan Manual of Uniform Traffic Control Devices (MMUTCD). In coordination with the Livonia Police Traffic Bureau, the commission researched and adjusted signage at intersections in 16 sections of the city. This is part of a three-year plan to update each intersection to meet current MMUTCD standards. While this process originally caused some friction with residents in certain sections of the city (most notably near Hoover school) most changes have gone smoothly. The police department has also reported a drastic reduction in traffic accidents throughout the city over the course of the year. While that cannot be credited entirely to the work of the traffic commission, the process of removing unwarranted or misplaced signs has improved traffic flow and safety around the City By direction of the City Council aid the administration, the city has developed a plan to make residents aware of pending traffic control device changes in their immediate area. This plan was developed in response to some citizen complaints about lack of notification when changes were being made to signage in their neighborhoods. The city council has decided to keep this notification process in place as the commission studies and recommends changes in the rest ofthe city, which will be completed by October 2008. Throughout the year citizen concerns and Police Department will bring issues from placement of informational signs (Handicapped Child in Area for example), review of existing signage and requests for placementtremoval of existing signs. Also construction within the city brought about changes to signals within the city in coordination with the county. Changes in signals were made in conjunction with Wayne County on Middlebelt near the new Wonderland Village development and along West Chicago near Cleveland Elementary school. We continue to monitor areas, including the Wonderland Village and College Park areas, as new developments will lead to traffic pattern changes. There was an issue with Wonderland Village as the Wal-Mart and Target stores both opened to the public without the proper number to driveways being open to traffic which caused some congestion on both Plymouth and Middlebelt roads. That 113 situation is being rectified and a temporary fix has been in place since the city was made aware of the issue. TRAFFIC IMPROVEMENTASSOCIATION ACTIVITIES The Commission continues to work with TIA to obtain expert opinion and guidance on traffic concerns in the community. Several individual agenda items were referred to TIA by the Commission during 2007 and TIA was requested to provide crash data for specific intersections related to agenda items. The commission authorized the Traffic Improvement Association to study the entire stretch of SchoolcmR Road to ensure the signage throughout that stretch of the city complied with the MMUTCD and is consisted. As a result of that study, some signage will be changed and the speed limit will be raised slightly — to 40 m.p.h., which was just under the 85' percentile (approximately 43 m.p.h.). Furthermore, TIA provided the Commission with traffic count data for all major streets in Livonia along with a report summarizing crash information for major City intersections. CONCLUSION The Traffic Commission will continue updating each intersection in the city to ensure they are MMUTCD compliant. The process is expected to be completed by October 2008. The commission will also continue to monitor traffic and parking conditions within the City and will be particularly concerned with monitoring areas of re- development and construction. The Commission will also continue to meet with citizens and business owners to jointly address traffic and parking concerns and to act to alleviate dangerous conditions. Ongoing monitoring of traffic concerns by this Commission will ensure that Livonia's streets and highways will continue to be safe and well maintained. TREASURER The Treasurer's Department is responsible for collection, disbursement and custody of all revenues belonging to and held in trust by the City. All funds 114 collected by City agencies are transmitted to the Treasurer, verified and recorded through cash receipting, deposited and reported daily to the Finance Department. In addition, the Treasurers Office, on instruction from the Finance Director, transmits instructions for the daily investment of City funds among City banks to maximize the interest on its holdings. U 0LY, II N6tI ZIAIN7 This year the Treasurer's Office implemented new computer software for tax collections, delinquent personal property taxes, special assessments and revenue collections. The Treasurers Office once again sent letters to real and personal property taxpayers whose taxes for the 2006 tax year had not been paid by February 15, 2007. A total of 4,746 letters were mailed: 3,526 letters to real property owners and 1,220 letters to personal property taxpayers. Letters were also mailed to real & personal property taxpayers after the due date for the summer 2007 tax season. A total of 2,797 letters were mailed to real property taxpayers and 848 letters were mailed to personal propertylaxpayers. The Treasurer's Office in 2002 initiated the practice of mailing letters to notify Livonia property owners that their property was listed in the Wayne County Treasurer's Office court petition to foreclose on their property for delinquent real property taxes. In 2006 the City of Livonia Treasurer sent out 33 such notices, as compared to 45 notices in 2005, 89 notices in 2004 and 113 notices in 2003. As a result of this effort, the Wayne County Treasurer sold no Livonia parcels at lax auction in 2007, 2006, 2005 or 2004. The Treasurer's Office is responsible for monitoring and maintaining the files on bankruptcy cases. proof of Claims for personal property taxes are fled with the courts by the City Treasurer. In 2007, 11 businesses with locations in Livonia filed for bankruptcy protection as compared to 8 businesses in 2006 and 8 businesses in 2005. The Treasurers Office filed with the Wayne County Register of Deeds 8 personal property jeopardy tax bills for 2007. In 2006 the Treasurers Office issued 11 personal properly jeopardy tax bills. Applications for electronic fund debit for lax payments were included in the 2007 summer real tax bills to property owners who are directly responsible for payment of their taxes. This resulted in a considerable increase in the number of taxpayers utilizing electronic funds transfer for payment of tax bills. During the summer 2007 tax season 2,317 taxpayers participated in this convenient and no - cost service as compared to 2,281 during the summer of 2006, 2,223 during the 115 summer of 2005, 1,903 during the summer of 2004, 1,819 during the summer of 2003, 1,417 during the summer 2002, and 664 taxpayers during the summer 2001 tax season. Tax bills can be paid with a credit card through Official Payments Corporation. There is a convenience fee collected and retained by Official Payments Corporation for this service. There is no cost to the City of Livonia for this service to be offered to the residents. During 2007 431 taxpayers utilized this option, as compared to 399 taxpayers during 2006, 340 taxpayers during 2005 and 216 taxpayers during 2004. This year the Treasurers Office continued printing the summer and winter tax bills in-house, which results in a significant printing cost savings of $4,600 per tax season. Printing the tax bills in-house also allowed for greater control and efficiency of mailing and distributing the lax bills in a timely fashion. The Treasurer's Office has strict procedures in place regarding the handling of City funds. All departments issue numbered receipts and timely deliver collected funds to the Treasurers Office for processing. Large checks are deposited immediately to yield a higher rate of interest. There are 44,278 taxpayers in the City: 2005 2006 2007 Real Property 39,447 39,684 39,863 Personal Property 4,369 4,443 4,337 IFF 78 76 78 43,894 44,203 44,278 Sixty three percent of the residents are responsible for paying their own properly tax bills. Mortgage companies pay 14,695 (37%) of the real property tax bills. The tax levy breakdown is as follows (induces Real, Personal, & IFF for 2006 Winter and 2007 Summer): Real Personal IFF Total City of Livonia 50,245,579 6,772,090 889,669 57,907,338 Livonia Public Schools Operating 23,239,762 10,282,230 1,384,291 34,906,283 Debt 10,955,512 1,493,952 205,336 12,654,800 Supplemental Tax 1,535,702 1,535,702 116 Wayne County Intermediate Our personal delinquent property taxes, penalty and School District 14,804,013 1,966,109 266,430 17,036,552 Clarenceville Public Schools Tax Year 2003 2004 2005 OpemUng 1,412,544 183,060 29,887,374 1,595,604 Debt 1,103,544 45,764 1,149,308 Supplemental Tax 105,446 1,283,412 %Delinquent 6.02% 105,446 Oakland Intermediate 4.25% Amount Collected This Year 37,747 107,856 278,668 School District 826,177 34,261 860,438 Slate Education Tax 27,111,553 3,466,258 827,915 31,405,726 Schoolcrefl Comm. Coll. 8,118,356 1,037,949 137,983 9,294,288 Wayne County 37,998,391 4,944,604 510,511 43,453,506 Wayne County Jail 4,074,347 549,146 72,152 4,695,645 Wayne County Parks 1,067,844 143,926 18,918 1,230,688 Huron Clinton MetroAuth. 931,896 125,606 16,503 1,074,005 Special Assessments 2,152,371 2,152,371 Total 185,683,037 31,044,955 4,329,708 221,057,700 The total number of original tax bills mailed for Summer and Winter was 88,548 Delinquent Tax Collections Our personal delinquent property taxes, penalty and interest collected from 12-1- 06 through 11-30-07 were $928,156. The collections breakdown is as follows: Tax Year Tax Year Tax Year Tax Year 2003 2004 2005 2006 Original Amount Levied 28,050,803 29,282,750 29,887,374 30,194,272 (Personal Property) Original Delinquency 1,689,473 2,163,730 1,403,277 1,283,412 %Delinquent 6.02% 7.39% 4.70% 4.25% Amount Collected This Year 37,747 107,856 278,668 467,608 Invoices for Council authorized weed cuttings are mailed to taxpayers as well as any special assessments approved during the year. The Treasurer's Office records payment on these assessments and any unpaid amounts are added to the lax bills at yearend. In 2007, the Treasurer's office issued 1,084 invoices for weed bills, as compared to 631 invoices for 2006, 557 invoices for 2005 and 512 invoices for2004. 117 # of Parcels $ Amount # of Parcels $ Amount Billed on Billed on Billed on Billed on 2005 Taxes 2005 Taxes 2006 Taxes 2006 Taxes Special Assessment Districts Sidewalk 46 11,788 37 7,595 Paving 384 99,246 360 91,135 Lighting 13,653 949,983 13,800 919,795 Weeds 150 14,316 192 26,117 Delinquent Water 1269 876879 1245 1,107,732 15,502 1,952,212 15,934 2,152,374 TELLER COLLECTIONS The Treasurers two tellers processed $264,514,689 in cash, checks, and credit cards for the following items during the course of conducting City business: property taxes, water bills, the greens fees for the City's three municipal golf courses, Livonia Community Recreation Center memberships and fees, park permits, fees for swimming and skating, amusement park ticket sales, registration fees for Parks and Recreation league sports, inspection and engineering permit and bond fees, licenses, the fees for the City's three libraries, Police Department adjudicated, non-adjudicated drug and D.A.R.E. funds, fees for City sponsored special events such as the Highland Games and the Arts & Craft Fair, false alarm charges, accounts receivable items, SMART bus ticket sales, City garage sale, fees for using the City Dump, Police auction, rent payments for Silver Village, Newburgh Village, and city-owned homes, record duplication fees, etc. Of the amounts collected, $49,177,164 was for general deposit items and $215,337,525 was for property taxes. The tellers also receive walk-in water payments from residents. During this fiscal year, 10,471 water payments were processed by the Treasurer's Office. The busiest day was December 11, 2006 with 234 water bills being processed. The average amount of water bills processed was 42 per day. Total Collections 2006 2007 $261,961,027 $264,514,689 118 All payroll and payable checks are released through the Treasurers Office on approval ofthe Finance Director and the City Clerk (internal auditor). 2006 2007 Payroll Checks 27,952 30,869 Vendor Checks — City 14,932 15,279 Vendor Checks - Court 1882 1808 44,766 47,956 ZONING BOARD OF APPEALS The Zoning Board of Appeals is a seven (7) member Board created by State statute and Zoning Ordinance No. 543, as amended, City of Livonia. The Board hears appeals from residenfial and business properly owners when they are unable to comply with ordinance requirements and are rejected permits by the Inspection Department. The Board meets on Tuesday evenings at 7:30 p.m. The following is a breakdown of the Appeal Cases prepared and heard by the Zoning Board of Appeals during the fiscal year December 1, 2006 through November 30, 2007. Granted with Tabled or Granted Denied Modifications' Postponed"* Total New Cases 50 5 9 19 83 Rehearings 1 0 0 0 1 Actual Cases Heard 84 Prepared and Scheduled" 13 Total Cases Heard and Prepared 97 Includes Cases which were Granted in ParUDenied in Part 119 Meeting material was prepared more than once, but for various reasons (Pettoner did not appear, asked to be rescheduled, etc.) these cases were not heard at the first scheduled meetng. Meeting material was prepared and Board heard case at meeting and made a decision to table for revised plans, etc. All meeting notices, agendas, etc. were redone when new meeting date was scheduled. Number of Regular Meetings: 11 Number of Special Meetings: 22 (l comprehensive meeting updating ZBA Procedures and Michigan State Statutes) 120