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2009-2010 Annual ReportCITY OF LIVONIA I_1 2 12U7_1gzi=I; Ad FISCAL YEAR 2009-2010 CITY OF0DONIA, MICHIGAN ANNUA[REPORT Fiscal Year 2UU9^2U1U TABLEOFCONTENTS Page No. Assessing Department .......................................................................... 1 Board of Review ..................................... 2 CityClerk .............................................................................................. 2 Civil Service Department ...................................8 Board 0fTrustees .................................................................... 15 Community Resources Department and Cable .................................. 20 Aging Commission ................................................................... 24 Arts Commission ...................................................................... 25 Hist>nCal Preservation Commission ......................................... 27 Hist>nCalCommission .............................................................. 29 Human Relations Commission ................................................. 30 Youth Commission ................................................................... 31 DistrictCourt ....................................................................................... 32 Finance Department ........................................................................... 35 Information Systems ................................37 FireDepartment .................................................................................. 42 Housing Commission ...... .................................................................. 50 Inspection Department ........................................................................ 53 Building Code Board 0f .......................56 Law Department ........................................57 Library Department & Commission ..................................................... 60 Parks and Recreation Department & Commission ............................. 64 Planning Department & Commission .................................................. 77 Police Department and EmergencyPreparedness............... 92 Public Works Department ................................................................... 99 F�lgiDCCnDgDivision .............................................................. 100 Traffic Commission ........................................................................... 123 TrCaSUPer........................................... 124 Zoning Board of Appeals .......................... 129 The 2010 Slate Equalized Valuation of the City real and personal property was $4,443,272,520 which relates to the following statistics: CLASS PARCEL COUNT VALUATION Residential 38,244 2,751,579,940 Commercial 1,361 730,532,610 Industrial 862 457,412,570 Personal 4,349 503,747,400 $ 4,443,272,520 In addition, valuation under the Industrial Facilities Act 198 provided total valuation of $131,842,510 as follows: IFT Real 34,341,890 IFT Personal 97,500,62 $131,842,510 All property appeared on the assessment roll at 50.00% of true cash value as mandated by Slate Law. Annual sales studies are conducted in order to determine market growth by neighborhood. The results of these studies are utilized to adjust area values to the required 50% of true cash value. The appraisal and maintenance of all residential field data is the responsibility of this department. Records for 9 new homes were created and revisions to approximately 553 existing property field sheets were made. Commercial and Industrial new buildings, alterations and additions numbered 92 and were reviewed for value for the 2010 assessment roll. The citywide canvass continues this year with the entering of the data gathered in prior years and the continuation of the field review of property record cards. This is an ongoing project with the goal of bringing the assessing office in closer compliance with the requirements of the Stale Tax Commission with regard to assessing procedures. Homesteads, Transfers, Rescissions and Uncapping Affidavits are being interpreted and processed on a daily basis. In 2010 this generated approximately 2,840 forms. Lots splits and combinations are processed by this department. This office reviews petitioner's applications and departmental correspondence for compliance to city ordinances and procedures. If a split is non -conforming Council action will be required. Approximately 8 splits and combinations were completed in 2010. Of these, none required Council action. Prior yearsMichigan Tax Tribunal appeals were finalized, 49 full tribunals and 15 small claims, for the years 2000 — 2010. Over 4,700 personal property statements were processed for the 2010 assessment roll. A continual inspection of properties in the city is being done to verify the fixed assets in the business as of tax day of each year. Tax Management Associates continues to audit random businesses within the City. So far 51 audits have been completed this year. BOARD OF REVIEW The December Board of Review meeting was held on Tuesday, December 8, 2009 in accordance with Section 211.53b of the General Property Tax Law of Michigan to correct all mutual mistakes of fad and clerical errors. The Livonia City Council, on January 13, 2010 (CR#03-10), set the place and dales for the 2010 March Board of Review meetings as scheduled by the Assessor and notice was given and published in the local newspapers. The Board of Review meetings convened Tuesday, March 2, 2010 for an eleven (11) day session of public hearings, which included an evening session. Members Conrad Gniewek, Jollietta Coleman and William Tancill were in attendance. The Board heard 629 taxpayer appeals and acted on 210 mail -in petitions. Determination notices were mailed on Apnl 8, 2010. The regular session of the 1985 83rd State of Michigan Legislature has amended Section 53b of Public Act 206 to include a July Board of Review meeting to correct clerical errors and mutual mistakes of fad. This meeting was held on Tuesday, July 20, 2010. CITY CLERK This office is administered by the City Clerk, elected for a four-year term at an odd year election conducted by the City of Livonia. The powers and duties of the City Clerk are set forth in the City Charter and statutes of the Slate of Michigan. The Clerk is assisted by an Assistant City Clerk and a staff of seven who are trained specialists in delivering a variety of services to the citizens of Livonia and the several departments of the City administration, i.e.: (a) 'The Clerk shall be clerk of the Council and shall attend all meetings of the Council and keep a permanent record of its meetings ..." This responsibility involves receiving all correspondence and communications fled with the Clerk for transmission to the Council; preparing official agendas for both Council Regular and Study Meetings; laking and transcribing complex minutes of all Council proceedings for the official journal as well as for all Public Hearings conducted by the Council as required by law; notification and publication of Notices and Public Hearings and Council proceedings in the official newspaper as designated by the City Council; preparation and forwarding of true copies of Council actions to the parties affected; maintaining the official record of all Ordinances enacted by legislative actions. City Council 2009 2010 Study Meetings 24 24 Regular Meetings 24 24 Special Meetings 2 3 Council Resolutions Recorded 436 435 Ordinances Adopted 35 14 Public Hearings Conducted 18 18 (b) 'The Clerk shall perform such other duties as are required of that office by Slate or Federal law, the City Charter, the Council or Ordinances of the City." Required by Stale Statute to record and file a record of all deaths and births occurring within the City for subsequent transmittal to the Stale and County Department of Health and make available for cerfificalion copies of such records, as can be legally released. VITAL STATISTICS (DECEMBER 2009-2010) 2009 2010 Births Recorded 900 850 Deaths Recorded 1,300 1,500 $125,000.00 $115,000.00 (c) 'The City Clerk shall issue and sign all licenses granted and shall register same. LICENSING During 2008 new software was implemented for processing of business, garage sale, bicycle and pet licenses. During the fiscal year this office of the City Clerk accepted and processed, etc., under Title 4 of the Livonia Code of Ordinances, the following licenses: TYPE 2009 2010 Gas Stations, Dry Cleaners, Amusement Places, Taxi, Trailer Rental, Solicitors, Vending Machines, Restaurants, Caterers, etc. 1,298 1,250 FEES COLLECTED $54,050.00 $53,000.00 Garage, Basement, Rummage Sales 3,466 5,372 $17,330.00 $26,860.00 Pet Licenses 3,077 3,384 $24,616.00 $27,072.00 Bicycle Licenses 46 5 $138.00 $15.00 (d) "The City Clerk shall receive for fling: zoning petitions, subdivision plats, security bonds, etc. Comprehensive files covering all phases of development of new subdivisions: from the Public Hearings of the City Planning Commission in proposed plats, to the fling of all bonds and payment of financial assurances established in the City Council's Master Bond Resolutions, to the final signatures of the City Clerk after the final plat approval is given by the Council" NUMBER AND TYPE OF PETITIONS FILED 2009 2010 Zoning 1 2 Vacating 0 0 Miscellaneous (Waivers) 16 19 New Plats Authorized (Preliminary) 0 0 Final Plats 0 0 Extensions 0 0 (e) Publication and Legal Notices 4 The City Clerk is responsible for the publication of the City Council's proceedings in the official newspaper of the City and the insertion of Public Notices required by law of Public Hearings and all Ordinances duly adopted. In addition, Ordinances are printed, collated and distributed to all departments and interested parties. A complete file in excess of 2,859 separate Ordinances is maintained, and the Livonia Code of Ordinances is continually updated, as amended, and on file in the City Clerk's office. (f) Duplicating and Mailing Figures The City Clerk's office produces copies of the following materials for meetings of the City Council. All City Departments' outgoing mail is handled through mailing equipment in the City Clerk's office and the required postage in 2010 totaled $108,114.00. All incoming mail is handled daily by the Clerk's office and is distributed to the various departments of the City. (g) Election Commission of Livonia (Authority - State Statute) The City Clerk presides as Chairperson of the three-member Election Commission consisting of the Clerk, Mayor and City Attorney, charged with the responsibility of conducting all elections within the City. The compensation of election personnel shall be determined in advance by the Election Commission. In any case zoos• 2010• Council Regular Agendas 1,983 1,242 Council Study Agendas 1,923 1,512 Special Regular Agendas 198 138 Special Regular Minutes 66 51 Council Regular Minutes 1,581 408 Council Study Minutes 504 504 Attorney Notes for Council Regular Meetings 912 1,026 Synopsis of Regular Council Minutes 684 96 Council Public Hearing Notices 0 918 Public Hearing Minutes 552 414 'Tables indicate number of sets required per year for distribution for each activity; number of pages varies by event and is not included in total. (Agenda totals include copies forlhe public.) All City Departments' outgoing mail is handled through mailing equipment in the City Clerk's office and the required postage in 2010 totaled $108,114.00. All incoming mail is handled daily by the Clerk's office and is distributed to the various departments of the City. (g) Election Commission of Livonia (Authority - State Statute) The City Clerk presides as Chairperson of the three-member Election Commission consisting of the Clerk, Mayor and City Attorney, charged with the responsibility of conducting all elections within the City. The compensation of election personnel shall be determined in advance by the Election Commission. In any case where Election procedure is in doubt, the Election Commission shall prescribe the procedure to be followed. STATISTICS RELATING TO THIS FUNCTION 2009 2010 Elections Held in City 1 Regular School 1 Regular School 1 City Primary 1 Slate Primary 1 City Regular 1 Slate General The Clerk shall have power to administer all oaths required by State Law, the Charter and Ordinances of the City. The Clerk shall be custodian of the City Seal and shall affix it to all documents and instruments requiring the Seal, and shall attest the same. The Clerk shall be custodian of all papers, documents and records pertaining to the City of Livonia, the custody of which is not otherwise provided for by the Charter. As custodian of records, the office of the City Clerk, in 1985 instituted a program of microfilming the birth and death records of the City. In 2007 all birth and death records were scanned to create CD-ROM's. The Clerk shall give the proper officials of the City ample no0ces of expiration or termination of any official bonds, franchises, contracts or agreements. 2009 2010 New Registrations 6,922 5,257 Total Registered Voters 73,522 74,173 Change of Name 495 470 Change of Address 2,224 1,959 Cancellations 4,090 4,576 Registrations by Mail 327 414 Number of Absentee Ballots Issued 9,698 16,254 AV Applications Issued 9,698 16,254 No0ces of Election Inspectors 795 757 No0ce of Cancellation of Registration 231 345 Sale of Voter Registrations Lists $1,577.73 $1,052.69 (h) Other Duties and Responsibilities of the Clerk The Clerk shall have power to administer all oaths required by State Law, the Charter and Ordinances of the City. The Clerk shall be custodian of the City Seal and shall affix it to all documents and instruments requiring the Seal, and shall attest the same. The Clerk shall be custodian of all papers, documents and records pertaining to the City of Livonia, the custody of which is not otherwise provided for by the Charter. As custodian of records, the office of the City Clerk, in 1985 instituted a program of microfilming the birth and death records of the City. In 2007 all birth and death records were scanned to create CD-ROM's. The Clerk shall give the proper officials of the City ample no0ces of expiration or termination of any official bonds, franchises, contracts or agreements. The Clerk shall examine and audit all accounts and claims against the City. In 2010 the Clerk examined, pre-audited and signed approximately 15,363 vouchers issued by the Department of Finance for transmittal to the City Treasurer. The Clerk shall possess and exercise the powers of a Township Clerk so far as the same are required to be performed within the City. The Clerk shall certify by signature all Ordinances and Resolutions enacted or passed by the City Council. The Clerk, as custodian of the cemeteries under City jurisdiction, is in charge of all burial procedures and in 2010 there was one (1) authorized opening and closing atthe cemeteries. N x111111111F_1:I -11111 III Ix --1i The Civil Service Commission held twelve (12) Regular meetings during fiscal year2009-10. LABOR RELATIONS During fiscal year 2009-10, the City of Livonia Lieutenants and Sergeants Association (LLSA) received the Opinion and Award in the Matter of Arbitration under Act 312 MERC Case No. D09 B-0220 regarding early retirement. Labor -Management Committee meetings have been held to resolve employee grievances or concerns fled by members of the AFSCME Union Local 192, the Livonia Police Officers Association, the Livonia Police Lieutenants and Sergeants Association and the Livonia Fire Fighters Union. These Committees consist of representatives of the Union and the City. In the event the employee grievance cannot be resolved through committee, the procedure permits appeal to the Civil Service Commission and, if not resolved, through mediation and/or formal arbitration. The Personnel Review Committee comprised of the Human Resources Director, the Director of Finance, and the Director of Administrative Services mel thirteen (13) times during the current fiscal year and reviewed and made forty (40) recommendations to the Mayor on all new hires, replacement personnel and promotions. EMPLOYEE BENEFIT PROGRAMS HOSPITALIZATION -MEDICAL INSURANCE PLANS All employees who participate in the City's health care plan are required to pay a portion of their premium costs at $30.00 for single coverage, $35.00 for two - person coverage and $40.00 for family coverage per month. Effective March 1, 2010, the monthly premiums for Blue Choice PPO health insurance coverage are greater than the premiums for Blue Cross/Community Blue 2. According to language in the union contracts, all general employees are required to pay the portion of the cost of their plan that is higher than the cost of the Blue Cross/Community Blue PPO Plan. Therefore, effective March 1, 2010, all AFSCME, District Court and elected, Appointed and unrepresented employees with Blue Choice hospitalization coverage are required to pay the difference between the rales on a monthly basis. The annual Health and Wellness Fairwas held on three (3) separate afternoons during February 2010 at various City locations, including the Police Headquarters Training Room, the Department of Public Works Administrative Conference Room and the City Hall Fifth Floor Gallery. Employees and retirees, along with their immediate family members, were encouraged to attend. Representatives of the City's occupational health services providers were present to answer questions. In addition, representatives from the Blue Cross/Blue Shield (BCBS) hospitalization/medical insurance plans, sponsored by the City, were present to permit employees to review and compare plan descriptions and obtain assistance with health care questions or problems. The meetings were attended by thirty-seven (37) employees and family members. Effective April 1, 2006, BC/BS became the City's only hospitalization benefit provider, offering the BC/BS Blue Preferred Plan (PPO) and Blue Choice PPO Service plans. The BC/BS PPO was replaced by the Community Blue 2 (PPO) for LPOA members effective October 1, 2006; general employees (excluding District Court) effective December 1, 2006; LFFU employees effective May 1, 2008; and LLSA and Police Command employees effective June 2009. Al the end of the fiscal year, the employee and retiree hospitalization/medical insurance enrollments are: Blue Cross/Blue Shield 17 Employee subscribers (BC/BS) Preferred Plan 416 Retiree subscribers 334 Retirees on Medicare 0 COBRA Blue Cross/Blue Shield 445 Employee subscribers Blue Choice PPO 155 Retiree subscribers 62 Retirees on Medicare 1 COBRA Blue Cross/Blue Shield 184 Employee subscribers Community Blue 2 32 Retiree subscribers 1 Retirees on Medicare 3 COBRA A total of fifty-eight (58) full-time employees 'opted out" of insurance coverage during the February 2010 open enrollment period and received $1,000.00 in lieu of hospitalization/medical coverage. LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT PLAN The City of Livonia currently contracts for group life insurance with the Mutual of Omaha Insurance Company at the rate of $.245 per $1,000 per month volume. Accidental Death and Dismemberment (AD&D) group insurance coverage is also provided by Mutual of Omaha at a rate of $.02 per $1,000 volume per month. Currently, a total of six hundred thirteen (613) employees have life insurance coverage in the aggregate amount of $35,358,810.40. In addition, twenty-four (24) refirees have a $3,000 death benefit coverage totaling $72,000; one hundred thirty-six (136) retirees have a $3,500 death benefit coverage totaling $476,000 and one hundred seventy-five (175) retirees have a $5,000 death benefit totaling $875,000 for a total retiree group of three hundred thirty-five (335) having aggregate life insurance in the amount of $1,423,000. During the fiscal year, a total of $110,000.35 life insurance premium and a total of $8,613.18 AD&D premium were paid to Mutual of Omaha. There were seven (7) death claims fled during this fiscal year (7 retirees) totaling $28,052. WEEKLY DISABILITY INCOME PLAN The City of Livonia is self-insured for the weekly disability income coverage. Effective December 1, 2009 through November 30, 2012, the disability claims are administered by Citizen's Management, Inc. This benefit provides $250/wk to disabled general full-time employees and $125/wk to disabled part -lime employees for up to 45 weeks; $125/wk for disabled Police Dispatcher full -lime employees for 45 weeks; $42/wk for the first 12 weeks and $100Avk for the 40 week balance of 52 weeks for disabled police and fire employees; and $200/wk for up to 45 weeks for District Court employees. The total premium paid to Citizen's Management, Inc., was $9,875.00 for this fiscal year. During the Fiscal Year 2009-10, there were a total of twenty (20) weekly disability income claims for employees. A total dollar volume of $19,668.64 was paid by this self-insured program. The Civil Service Department staff administers the general employee union tuition reimbursement programs. Eleven (11) members of AFSCME Union Local 192 expended $4,333.75 out of the maximum allocation of $10,000.00 during the fiscal year. One (1) member of the AFSCME Supervisory and Technical Chapter of Union Local 1917 expended $220 out of the maximum allocation of $3,475 during the fiscal year. OPTICAL PLAN The City offers an optical benefit program with two providers: Suburban Eye Care (a private Livonia optometric practice), and retail provider, Co-op Optical who has multiple area locations. Employee usage and costs incurred during the fiscal year at these centers or through the reimbursement option were as follows: 10 Safety Glasses 7 $365.00 Direct Reimbursement 49 4,727.87 Co -Op Optical 41 3,477.00 Suburban Eye Care 161 16,100.00 Total 258 $24,669.87 DENTAL PROGRAM All employees have a dental reimbursement or direct payment program to the Dentist as the expenses are incurred. Billings for services rendered during the fiscal year must be submitted within 30 days of the November 30th fiscal year end for consideration. A summary of the employee reimbursements and hardship advances during the fiscal year to dale is: Number of Total Average Transactions Amount Paid Paymen Reimbursement/Direct Payment 1070 $297,860.36 $278.37 The dental reimbursement may also include payment for Dental Insurance premiums. General employees (including MAPE 1 District Court employees), LFFU, LLSA and Police Command are eligible for 50% of the fees for orthodontic services for a lifetime maximum of $1500 per family limited to the employee, their spouse and dependent children until the end of the year said dependents reach age 19. LPOA and MAPE 2 Court employees are eligible for 50% of the fees for a lifetime maximum of $1000 perfamily. The summaryof the orthodontic service claims received this fiscal year is: Number of Claims Total Amount Paid Police/Fire 8 $8,578.79 General 7 $4,987.68 Total 15 $13,566.47 11 The City of Livonia contracts the self-insured worker's disability compensation program with the third party administrator, Citizen's Management, Inc. The contract for these services is effective December 1, 2009 through November 30, 2012. The net total incurred loss on open claims from December 1, 2009, through November 30, 2010, is $169,324.19, which is down from the 2008-09 loss of $175,764.24. This loss includes weekly wage loss indemnity benefits, medical services, related legal, vocational rehabilitation and other miscellaneous expenses for approximately ninety-seven (97) employee claims. Employees receive treatment for work-related injuries or illnesses at Providence Corporate Health Services and Midwest Health Center. The City of Livonia participates in the Michigan Municipal League Unemployment Compensation Group Account. The firm of TALX UC Express is the service agent of this group account. The Civil Service Department responded to approximately sixty-one (61) former employee claims for unemployment benefits fled with the Michigan Employment Security Administration (MESA). Charges for 2010 are $151,464.81. Because of benefit challenges to our account a total of $7,956.88 has resulted in credits over an eleven month period. CIN PHYSICIAN AND MEDICAL CLINICS Pre-employment, return -to -work and occupational injury/illness medical examinations and treatment are provided by the authorized City Physician, St. John Providence Corporate Health Services. Also, Sl Mary Mercy Hospital has provided medical services for Police and Fire personnel and emergency services only for general employees. Our records indicate forty-five (45) regular and temporary employee pre-employment (full-time and part-time) examinations and eighty-five (85) physicals for return to work. Dr. Lyle Danuloff, Ph.D., the City's Consulting Psychologist, completed five (5) evaluations for Public Safety new hire positions. In addition, there were medical consultations with regard to employee health and occupational safety matters as it related to infectious diseases and worker's compensation claims, including continuation of pre- employment auditory, TB and pulmonary function examinations for fire fighter and police officer new hires in compliance with MIOSHA requirements. Alcohol and drug testing for employees assigned to drive specific types of Department of Public Works vehicles are being coordinated in compliance with federal regulations. Dr. Danuloff also completed three (3) Fitness for Duly or Critical Incident evaluations during this period. 12 SAFETY A representative of the City of Livonia Fire Department is in the process of developing a Bloodbourne Pathogens Training Class for Public Works staff. One hundred one (101) employees received service recognition awards in FY 2009-10. APPLICANT RECRUITMENT The Civil Service Department has continued an affirmative recruitment program through newspaper advertisements in the Observer/Eccenlnc, the Detroit News/Detroit Free Press, and notices to various colleges, training schools, MESA, handicapper rehabilitation services, and minority community based organizations. The total number of advertisements published during Fiscal Year 2009-10 were: the Detroit News — 4; Livonia Observer — 4; several professional association publications, the Internet recruitment service Falcon Associates (Government jobs), the City of Livonia Spring and Fall News, and Cable Channel 8. In accordance with the Affirmative Action policy adopted by the Civil Service Commission, the Civil Service staff continued its efforts to make examinations and position descriptions as job-related as possible. Proposed qualifications for each new examination were reviewed by the respective Department staff and the Civil Service Commission in order to establish prerequisites which were appropriate to the positions being filled. In addition, the Civil Service staff completed several surveys from the Conference of Western Wayne and the Michigan Municipal League, as well as surveys from other communities. The 13 Service Awards Level of Service Presented Five Years 8 Ten Years 26 Fifteen Years 22 Twenty Years 16 Twenty -Five Years 13 Thirty Years 10 Thirty -Five Years 5 Forty Years 1 Forty -Five Years 0 Total 101 APPLICANT RECRUITMENT The Civil Service Department has continued an affirmative recruitment program through newspaper advertisements in the Observer/Eccenlnc, the Detroit News/Detroit Free Press, and notices to various colleges, training schools, MESA, handicapper rehabilitation services, and minority community based organizations. The total number of advertisements published during Fiscal Year 2009-10 were: the Detroit News — 4; Livonia Observer — 4; several professional association publications, the Internet recruitment service Falcon Associates (Government jobs), the City of Livonia Spring and Fall News, and Cable Channel 8. In accordance with the Affirmative Action policy adopted by the Civil Service Commission, the Civil Service staff continued its efforts to make examinations and position descriptions as job-related as possible. Proposed qualifications for each new examination were reviewed by the respective Department staff and the Civil Service Commission in order to establish prerequisites which were appropriate to the positions being filled. In addition, the Civil Service staff completed several surveys from the Conference of Western Wayne and the Michigan Municipal League, as well as surveys from other communities. The 13 staff also prepared a monthly summary report to the Civil Service Commission conceming the race and gender charactenstics of all applicants for open - competitive examinations, the resulting eligible lists, and all regular employee hires and terminations. The Civil Service staff continued to prepare and administer opencompefifive and promotional examinations as requested by City Department Heads. Dunng Fiscal Year 2009-10, a total of 4 opencompefifive and 14 promotional examinations were announced. The Civil Service Department received 268 applications as of October 18, 2010 for opencompefifive examinations and 67 for promotional examinations during the fiscal year. In addition the Department received 484 applications for temporary employment opportunities in various Parks and Recreation positions; 100 applications for Seasonal Laborer; 9 applications for Seasonal Laborer -Engineering; 23 applications for Seasonal Clerk; 64 applications for Student Page; 109 applications for Library Page; 7 applications for Substitute Librarian; 33 applications for Temporary Clerical; 12 applications for School Crossing Guard; 49 applications for Police Reserve Officer; and 0 applications for Police Matron. TRAINING Dunng FY 2009-10, the Civil Service Department sponsored several employee- treining activities. Between December 2009 and November 2010, Civil Service Staff coordinated multiple educational presentations sponsored by financial representatives from the Deferred Compensation 457 Plan providers including Nationwide Retirement Solutions, ICMA Retirement Corporation and Community Choice Credit Union. Eighty-two (82) employees scheduled individual appointments with the Deferred Compensation 457 Plan on-site representatives. Great West Retirement Services is the Plan Administrator for the 401(a) Defined Contribution Plan. The Account Representative, Greg Wood, conducted numerous on-site meetings and training sessions in 2010. Approximately sixty- one (61) employees attended the sessions in which enrollment, investment education and training was discussed. Seven (7) new enrollment forms were submitted. It should be noted that the City's contract with Great West was scheduled to end in September 2007; however, a month to month extension of the current agreement has been authorized by City Council until the Request for Proposal (RFP) process is completed. 14 A subcommittee comprised of a policeffre union representative, a general employee union representative, the Youth Assistance Program Supervisor, two (2) behavioral health service EAP providers and the Human Resources Director continue to oversee the Emergency Behavioral Health Service Referral Network. For the FY 2009-10, a total of 9 employees, 2 employee family members and 3 residents received crisis intervention individual counseling sessions at the limit of 5 sessions totaling $400 per individual. In addition, EAP providers have been called upon to assist Departments with group conflict resolution exercises. Services totaled approximately $4,560. The Community Development Block Grant (CDBG) program has mirrored their behavioral health counseling program to the City's EAP and uses many of the same referral network of providers. A total of $1,790 in CDBG funds has been expended during FY 2009-10 provided to 6 low-income residents. 1. The Civil Service staff coordinated two (2) Employee Blood Drives in 2010 and assisted in the coordination of two (2) additional drives at the Community Recreation Center and one (1) additional drive in the Police Department. A total of one hundred twelve (112) pints of blood were donated by City employees during the drives, conducted in January, March, May, August and September. 2. The Critical Incident Response Team (GIRT) comprised of members from Police, Fire, Law, Public Service, the Mayor's Office, the Council Office, the Director of Emergency Preparedness and Civil Service continued its mission during the past year. The Team continues to evaluate potential violence problems and recommends assessment or intervention plans. The members of the Team have not responded to any possible workplace violence situations this year. The Civil Service staff continued the on-site "Flu Shot" program in cooperation with Providence Hospital Corporate Health Services. Sixty (60) employees and immediate family members received inoculations for a nominal fee at several City worksite locations. BOARD OF TRUSTEES Following is a report on the activities and accomplishments of the Board of Trustees of the Livonia Employees Retirement System for the period December 1, 2009 through November 30, 2010: 15 1. DEFINED BENEFIT PLAN a) The Board of Trustees held twelve (12) Regular Meetings during this period. b) As of November 30, 2010, the retirement system Defined Benefit Plan had five hundred fifty-one (551) refirees or surviving spouses plus eight (8) Eligible Domestic Relations Orders (EDRO's) (Divorced Prior to Retirement) and five (5) Alternate Payees (Divorced after Retirement) for a total of five hundred sixty-four (564) receiving pension checks. Twenty-four (24) City retirees died during fiscal year 2009-2010. The total pension payroll fiscal year to dale is $12,454,639 through November 2010. c) The team of David Sowerby and Kenneth Johnson, Loomis -Sayles and Company advises the Board on investments for the Defined Benefit Plan and uses discretionary power regarding investments subject to confirmation by the Board. The Board approved investment transactions by Loomis -Sayles and Company at regular meetings. The Defined Benefit fund had a value of $177,011,069 as of October 31, 2010. d) In May 2010, the Board reviewed the fifty-seventh (571h) annual actuarial valuation as of November 30, 2009, for the Livonia Employees Retirement System, prepared by the Board's Actuary, Rodwan Consulting Company. The Plan covered five hundred forty- six (546) retirees; twenty-three (23) deferred and two hundred twenty-six (226) employees for a total of seven hundred ninety-five (795). The Actuary reported that the accrued actuarial condition of the Retirement System continues to be "very good". e) In June 2010, the Board approved an adjustment to the annual actuarial valuation report, which transferred from the Reserve for Employer Contributions $2,643,459 from the General Employees Division and $3,475,128 from the Police Division (total amount of inter -division actuarial report transfer $6,118,587) and credited to the Fire Division in order to eliminate the need for an employer contribution. This interdivision actuarial adjustment was effective November 30, 2009. f) The funded ratio of actuarial value of assets to actuarial accrued liability for the Retirement System Defined Benefit Plan was 109.4% as of November 30, 2009. IT g) Merrill -Lynch continues to provide quarterly performance evaluation of the Defined Benefit Plan. h) In June 2001, the Board approved a $5 million investment with MuniMae Midland LLC, in the Midland Multifamily Equity Real Estate Investment Trust (REIT) offering. In April 2002, the Board approved an additional $5 million investment for a total of $10 million invested. The Midland Multifamily Equity REIT was renamed SAS Equity REIT and the management of the REIT was transferred from Midland to Seminole Mortgage Partners I Limited Partnership owned and operated by Robert Banks, formerly of Midland Advisers. Total interest earnings on the SAS REIT from December 1, 2009 through November 30, 2010 were $350,000. i) The Board has a global real estate investment with Cohen & Steers Capital Management Inc., in a Real Estate Investment Trust (REIT), separately managed account. The account market value reported as of October 31, 2010 was $4,893,993. Note: The Board has taken profits of $5 million out of the REIT and transferred the funds into the Loomis Sayles Large Cap Account for further investment at the discretion of the Investment Manager. ($3.5 million in February 2005, and $1.5 million in March 2006) j) Eighty-five (85) requests for retirement estimates under the Defined Benefit Plan were processed by the Civil Service Department Staff. k) The Board of Trustees continues to distribute monthly pension checks directly to members of the Defined Benefit Plan with these checks being processed by the staff of the Civil Service Department. 1) Members of the Board and staff continued their education required as fiduciaries by attending the Michigan Association of Public Employees Retirement System (MAPERS) Conferences at Soaring Eagle Resort, Mt. Pleasant, Michigan, from May 23 to May 25, 2010; and at the Boyne Mountain Resort, Boyne Falls, Michigan, from September 26 to September 28, 2010. 2. DEFINED CONTRIBUTION PLAN a) The Board of Trustees held twelve (12) Regular Meetings during this period. b) The Defined Contribution Plan Administrator continues to be Great West Retirement Services. 17 c) The Defined Contribution Fund had a total account ending balance of $43,253,192 as of September 30, 2010, for four hundred twenty- three (423) active participants; sixty-eight (68) participants who terminated employment and have an ending account balance; and eight (8) participants with a zero ending account balance. d) As of November 30, 2010, a total of one hundred three (103) employees have retired under the Defined Contribution Retirement Plan. 3. LIVONIA RETIREE HEALTH AND DISABILITY BENEFITS PLAN (VEBA) a) The Board held twelve (12) Regular Meetings for the VEBA Plan. b) Mr. Sowerby and Mr. Johnson advised the Board on investments for the VEBA. The VEBA had a market value of $57,502,780 as of October 31, 2010. Note: The VEBA was established at the recommendation of the formerActuary to the Board of Trustees, Gabriel, Roeder, Smith and Co., forpurposes of placing in a tax free trust hospitalization -medical insurance benefit funds for members of the DB and the DC Plans, as well as to permit separate funding for DC Plan member disability retirements. c) In May 2010, the Board reviewed the twelfth 12' annual actuarial valuation as of November 30, 2009, for the VEBA, as prepared by the Board's Actuary, Rodwan Consulting Company. The amortization periods adopted by the Board of Trustees for the funding purposes of this Plan are 30 years for disability benefits and 40 years for health insurance benefits. The 40 year amortization period produces a contribution that is less than the Annual Required Contribution (ARC), and results in a contribution deficiency in the Plan's financial report. d) The funded ratio of actuarial value of assets to actuarial accrued liability for the City of Livonia Retiree Health and Disability Benefits Plan and Trust (VEBA) was 42% as of November 30, 2009. The unfunded liability is $79,977,581. e) The City's VEBA Plan was amended to require an employee contribution in the form of a salary reduction to the Plan for post- employmenl health care benefits. LPOA, LFFU, LLSA and all geneml employees (excluding District Court employees) are contributing 2% of pension eligible wages to the VEBA Plan. (This IT does not include overtime earnings and this contribution is in pre -lax dollars.) As required by federal law, non union employees were provided a non-reversible opportunity to opt -out of the health care provisions of the VEBA. A total of 16 non -represented employees elected to opt - out of the VEBA Plan and received a refund of their employee contributions to the fund. The total combined refund amount was approximately $50,000 which was deducted from a future employer contribution to the VEBA Plan. The City saves more than $136,000 per year in contributions as a result of these employees opting out of the VEBA. General non -represented employees hired after December 1, 2009 must participate in the City sponsored Vantagecare Retirement Health Savings (RHS) Plan. This plan allows the employee to accumulate assets tax-free to be used for eligible healthcare related expenses upon termination. The new employees contribute 2% of their wages to the program. The City contributes $50 per pay period. Upon termination after ten years of service, the accrued sick leave payout is deposited in the account. With regard to the direct City contributions, the following vesting schedule applies: Years of Completed Vesting Service Percentage 0-10 0% 10-15 50% 15-20 60% 20-25 75% 25+ 100% In the event of the person's death, remaining assets will be transferred to an account for continuing tax-free use by the surviving spouse and/or dependents for their own qualifying health expenses. Any remaining assets after the death of the spouse and dependents will revert to the Plan. In addition, should the employee terminate employment, non vested assets will revert to the Plan. As of November 30, 2010, four employees are enrolled in the Plan. g) The Board received $253,512.28 from the Centers of Medicare Retiree Drug Subsidy Program. This payment represents a return to the VEBA for prescription drug costs for Medicare retirees and spouses and covers the period January 1, 2007 through November 19 30, 2008. The funds were electronically deposited into the VEBA account on February 19, 2010. h) In March 2010, the Board reviewed the Retirement System Experience Study for the five year period December 1, 2003 through November 30, 2008, as prepared by the Board's Actuary, Rodwan Consulting Company. Based upon the Actuary's recommendation, the Board approved the following changes in actuarial assumptions to be effective November 30, 2010: 1. Eliminate the withdrawal rale assumption. Since the Retirement System is closed to new hires and there are no active members with less than five (5) years service the select rates of withdrawal are no longer applicable. 2. Adopt a new schedule of expected retirements based upon the experience study for the period December 1, 2003 through November 30, 2008, since retirement rates for General and Fire employees are significantly less than the current assumptions. Adopt the RP -2000 Combined Healthy Male Mortality table with no setback for men and the RP -2000 Combined Healthy Female Mortality table with a one (1) year setback for women. DEPARTMENT OF COMMUNITY RESOURCES AND CABLE PUBLICATIONS • City Newsletter — Four (4) issues published and mailed to approximately 43,000 residences and businesses; two issues were color at no additional cost to the city • Brochures, newsletters and flyers were prepared for specific programs COMMUNITY GARDENS • Cash collected for Garden Plots $6,365 • Plots available for planting 243 and 18 corn row plots • Plots purchased 225 • Plots purchased by 100 residents 158 at $25. • Plots purchased by 50 non residents 69 at $35. Richard Slrzalkowski hours for 2010: 282 hours 20 In January of 2010, the gardeners from 2009 were contacted to pay for their plots if they wished to continue gardening in 2010. Open enrollment became available to all the Iasi week of March. We had a large show of new gardeners and signed up 54 new gardeners. The gardens were plowed by the Department of Public Works in May and staked by 16th District Court Probation Department. The Department of Public Works delivered four loads of wood chips. Richard Slrzalkowski, the Garden Supervisor, repaired and purchased hoses, helped all gardeners find their plots, and answered and resolved most garden issues during the growing season. Richard was available three to four days a week during the entire time the garden was open in order to assist gardeners with any issues that might arse. There were few complaints this year. In September, we held the annual Gardeners' picnic which was well attended. On October 2nd, we closed the Gardens and once again the Department of Public Works plowed the gardens under. The District Court Probation program cleaned up the gardens. VOLUNTEER & SPECIAL PROJECTS Information & Complaint Center — (3) volunteers and staff responded to 1,013/Cily calls and 259/Non-City calls. There were no TTY/TDD calls or formal complaints processed. City Hall Tours — There were no lours conducted. Rouge Rescue — Rouge Rescue activities were rescheduled at Bicentennial Park on June 5th and were coordinated by (4) Public Service staff, (2) Livonia Police staff and (2) Community Resource staff. With the assistance of (53) volunteers from Gid Scout troops, FOTR, Churchill and Stevenson High Schools who filled (5) plastic garbage bags with debris and removed an assortment of metal fencing, Styrofoam containers, carpeting and plastic lids. "Thank You' to Busch's Market and Larry's Foodland for their generous donations of refreshments & snacks. RESIDENT ASSISTANCE Emergency Certificates — Emergency Service Program funds assisted (94) low-income households with $7,500.00 worth of gift cards to Stan's Markel, Value Center West and Larry's Foodland. Utility Assistance — Community Development Block Grant funds assisted (8) low-income households with utility shut-off bills totaling $ 3,893.66. Police Forfeiture Funds were not used during this period. Holiday Assistance — Community Resource staff referred (29) low-income households to (12) local sponsors for holiday food and gift donations. Commodity Food (TEFAP) — 5,532 cases of food were ordered and 16,200 bags of food were distributed to 4,320 low-income households with the assistance of (24) volunteers who worked a total of 1,728 hours Focus:HOPE — 1,140 food boxes were distributed and delivered to (95) low�ncome senior households with the assistance of (8) volunteers. 21 • Non -Food Pantry — (95) low-income households were issued referral forms to Holy Cross Lutheran Church for (190) boxes of assorted personal hygiene & household goods/supplies CIN COMMISSIONS/CULTURAL ACTIVITIES Clerical, technical and budgetary assistance was provided to the Aging, Arts, Cable, Historical, Historic Preservation, Human Relations and Youth Commissions. 1LTX1 II_[K•]Ly, Ly, Lit 7IItV•aLC41Y fl IN Community Resources has the administrative responsibility of providing transportation for Livonia senior citizens and disabled residents. This program is called Livonia Community Transit. Transportation is available seven days a week on a first-come, first -serve basis. Livonia Community Transit also provides "lo work" service for people using the SMART and D -DOT bus systems. This service picks up riders from hubs located at Millennium Park and near Botsford Hospital and then lakes these riders to pre -determined work locations. 'To Work" riders are picked up in the morning at 6:00, 7:00 and 8:00 a.m. and again for the return trip at 4:00, 5:00 and 6:00 p.m. Municipal Credit contracts and Specialized Services grants, administered by SMART, are monitored and prepared by the Community Resources staff. The Livonia Community Transit system has a fleet of 16 vehicles (small buses and vans). The vehicles are driven by 23 part-time bus drivers all with Commercial Drivers Licenses. The Transit office is supervised by a Grant Manager and three other part-time employees who help coordinate the drivers and the route schedules. The system served 40,000 riders. These rides totaled 265,000 miles and 18,300 service hours. F1gIIP]YNYYYIg7J;i•ZH;7a1 1. CIVIC PARK SENIOR CENTER Participation in activities during 2010 totaled approximately 139,000 seniors. Congregate meals totaling 13,500 were served. Activities included: health screenings, educational classes, support groups, fitness classes, cards and games, art & crafts, senior sports, Medicare counseling, senior picnic, senior resource fair, craft show, holiday parties, etc. Volunteers logged 19,200 hours. SUPPORT SERVICES, GIFTS, GRANTS, AND TRANSPORTATION C.D.B.G. and Community Transit funds totaled $60,000. Donations in the amount of $15,000 were received. Federal and Stale grants and donations provided: • 11,445 one-way rides through the senior transportation program • 35,000 meals were delivered by volunteers to home -bound seniors 22 REFERRAL SOURCES: 2010: Referrals: 67 New Cases — (36 Male and 31 Female) Carry Over Cases from 2009: 93 Total Cases served in 2010: 160 These numbers are accurate as of November 12, 2010. 2010 Cases represent the following referral agencies: Livonia Police Department 37 Third Circuit Court -Juvenile Division 2 Surrounding Police Departments 24 (Westland, Novi, Northville) Voluntary Referral 4 • 44 parents completed the Alternative Parenting Skills group. • Program youth performed 1185 hours of Community Work Service. • 63 youth completed "Project Impact' (social living skills) group (12 hours each). • 16 males participated in the JAG (Juvenile Awareness Program) at Milan Federal Prison. • 38 males and 23 females attended the Wayne Co. Jail tour. • 800 youth used the services of the Youth Employment Resource Center that listed over 350 job openings • Wayne County grants: 1/10th Mill Fund $25,000. LIVONIA CABLE TELEVISION COMMISSION Livonia Cable Television Commission Annual Report -2010 In 2010, Livonia Television (LTV) continued providing viewers on Bright House Networks (channel 8) and AT&T U -verse (channel 99) with high-quality programming, promoting Livonia's programs and services. LTV staff completed 303 projects, producing 125 programs (3,975 production hours), including the live coverage of City Council regular and study meetings, and Planning Commission regular meetings. 215 hours of volunteer assistance was utilized in 2010 in the production of LTV programming. A number of additional special programs were produced in 2010, adding to the regular lineup of programming, including some high school hockey coverage, the Army Band concert, the bi-annual Livonia Ice Show and the dedication of the new court building. Other notable special productions included coverage of the Mock Crash event held at Stevenson High School, and a promotional program 23 designed to play continuously at Detroit Metro Airport to promote the Livonia Community. 2010 also marked the start of regular use of the social networking websites Facebook and Twitter, to promote LTV programming available on television and in streaming form on the City's website. Also new in 2010 was the development of severe weather alerts integrated into LTV's message screens. This new ability displays weather information on LTV downloaded directly from NOAA's www.weather.gov website, providing our viewers with up-to-date status of watches and warnings affecting Wayne County. LTV staff members continue to maintain Livonia's radio station WPZY 1670AM, providing updates on road construction and snow emergencies as well as alerts to events such as water or electrical service outages. The staff also continues to produce streaming media content for the City's website, and fill digital photography requests for many City departments. LTV staff logged 35 Bright House Networks and 9 AT&T complaints/inquiries in 2010. The majority of those involve requests for competition, lower rales and more programming choices. The Cable Commission continues to meet every three months. Following the retirement of Evelyn Goudreau from Community Resources/Cable, Mike DiFazio has assumed the role of liaison to the Commission, handling complaints/inquiries and supervising the Cable staff. The Commission continues to publish the "Heritage" as part of the City News. It is distributed to all homes in the City of Livonia. Commission funds are used. In April, the Commission helped organize the annual Senior Center Consumer Fair. In June, the Commission co-sponsored the annual Senior Citizens Picnic held at the Senior Center. The Commission paid for entertainment and a portion of the food. The Commission was in charge of bingo and Share the Wealth. In October, the Commission provided handouts and worked at Senior Celebration Day. They purchased handouts for the holidays. Commission funds were used. In November, the Commission provided trensportafion to an event for the senior center volunteers. At its November 2010 meeting, pursuant to its by-laws, the Commission held its annual election. The following officers were unanimously elected to one-year terms commencing December 1, 2010. Chairperson: Joan O'Brien 1"Vice Chairperson: Josephine Smith 2"d Vice Chairperson: Dolores Smith Treasurer: Florence Yeomans Secretary: Robert Caris The Livonia Arts Commission held its meetings on the 4th Tuesday of each month in the Mayor's Conference Room of Livonia City Hall. The 2010 officers were: Chairperson: Donna Eno; Vice Chairperson: Dan Spurting; Secretary: Virginia Bosak. The Commission voted to eliminate the office of Treasurer and rely on the financial reports submitted by liaison Chris Swish. Active members include Virginia Bosak, Yvonne Bouchard, Jason Claypoole, Bonita Collins, Donna Eno, Mary Fisher -Smith, Conrad Gniewek, Grace Karczewski, Seymour Le Vine, Frank Petersmark, Carrie Spurling, and Dan Spuding. The years newest appointed members were George Ontko and Karen Vomn. There is one open position. Budgeted Free -Admission Activities: The Commission appropriated $1,800 to co-sponsor the monthly Noontime Concerts held at the Civic Center Library. Music From the Heart was held at Civic Center Park and at the Community Recreation Center during July and August. Four of the concerts had to be canceled due to the weather. However, because the non -prof( Motor City Youth Theater had to be canceled, the Commission voted to give them their $200 fee. The Garage Bands held two concerts. The Youth Commission donated $500 to that series. Art From the Heart was held at Ford Field in conjunction with the Spree. The event drew 65 exhibitors for a total of $11,350 in application fees. Commission Sponsored Community Activities: A $500 grant was awarded to Visual Arts Association of Livonia. Three scholarships were awarded totaling $3,000 to students planning on an art -related field at a post -high school learning institution. 25 Commission Donations: Livonia Symphony Orchestra, $5,000; Greenmead's Garden Walk, $50; Greenmead's Christmas Walk, $50; Livonia Symphony Orchestra's season program, $100. The Commission held its 13th Annual Fine Arts Exhibition in November. The selected artwork was displayed in the 2otl floor gallery al the Civic Center Library. Eighty-five (85) entries were chosen from over 200 submissions. The application fees netted $3,770 in revenue. Sponsors included Foresters Equity Services, Madonna University, and Conway Jeffress, President of SchoolcraR Community College. The Livonia Youth Symphony was awarded $250 for their musical accompaniment. Artwork from regional artists and art groups was displayed monthly in the Civic Center Library Gallery and in the City Hall Atrium. Arts Commissioners work was displayed in the Library in July and City employees displayed at City Hall in June. Livonia Public Schools displayed in the Library in April and Clarenceville Public Schools in May. Commission Sponsored Receptions: The Fine Arts Exhibition reception was held in November in the Civic Center Library Atrium. The scholarship winners' reception was held at Greenmead and individual artist receptions were held monthly in the Library Gallery. Livonia Public Schools have again asked the Commission to judge its annual PTSA (Parent Teacher Student Association) Reflections competition. The Commission co-sponsored the appearance of the Army Band in July, along with Parks & Recreation. Dan and Carne Spurling were nominated for Livonia's Citizens of the Year. Per the request of the City, the Commission reduced its budget by 10%. Sy Le Vine completed the data base for the PEW Cultural Data Project. This allows the Commission to submit grant requests through PEW, who then provides all the required information, e.g. Livonia's demographics, income levels, population level, etc. The Arts Commission maintains a website, artsinlivonia.com, a Facebook site, and a youtube.com/artsinlivonia.com account. iY^ The Arts Commission mission statement is: 'To preserve, promote, sponsor and develop the arts in Livonia and to continue community access to art experiences, opportunities, and improving community awareness." HISTORIC DISTRICT RESOURCES: The Historic Preservation Commission (HPC) continued to meet the first Wednesday of each month at the Blue House at Greenmead, Livonia, Michigan during 2010. The Commission had four official meetings and one special meeting to accommodate Historic Preservation in Livonia. The commission elected to continue to meet for planning purposes every month except July and December. A website is in development to highlight the historic districts in Livonia on the City Website. The HPC ordinance sections 080B and 050 were amended for 2010 to reduce the number of meetings scheduled for the 2010 year due to budget constraints in the City of Livonia. Due to the nature of the Historic Preservation Commission, meetings may be added with the necessary approvals to accommodate owners of Historic Properties requiring approvals. KATOR — SHAY HOUSE The commission met with the owners concerning enclosing the yard with a fence. The owner was installing a wooden fence to match the existing fence on the west side of the house. It was determined this site was not a total site and the owners did not need approval for the fencing from HPC. The HPC gave its approval for the wooden fence to the owner. Unfortunately, the owner decided to install a cyclone fence. GREENMEAD HPC recommends a Master Plan (Cultural Resource Management Plan) be developed for Greenmead before any future decisions are made. Various other projects were approved to update the village, Hill House and farm buildings. HPC commissioners volunteered at Greenmead to fill in gaps in coverage due to financial hardships in Livonia. NEWBURGH CEMETERY Livonia citizen Bill Hart continues to volunteer his time to clean up the cemetery. At the Iasi meeting in November he brought pictures of fresh vandalism at the cemetery. Several headstones had been turned over, and in that action some were broken. The commission continues to meet at the cemetery to survey the 27 condition of the headstones and to plan appropriate maintenance jobs to be completed by volunteers. The survey is being entered into a spreadsheet. In the future, the Commission would like a new line item to the budget to support the needs of the historic cemeteries in Livonia. Due to the Livonia budget constraints, the commission has tabled the discussion for this year. The commission approved the D.A.R. plans to remark the Revolutionary War veteran David Dean's grave marker and add the missing commendation plaque. The commission also approved the Civil war re -enactors plans to replace the Civil War veteran's grave markers as needed (unreadable, broken). There has been considerable weathering and some destruction to the existing head stones of not only the Civil War and Revolutionary veterans but of most of the older graves as well. The HPC plan is addressing these issues by first completing the survey. LIVONIA CENTRAL, CLARENCEVILLE and 6 MILE UNION CHURCH CEMETERIES: The remaining 3 historic cemeteries in the city require much needed maintenance similar to the Newburg cemetery. The HPC plans to address these issues in 2011. WILSON BARN Friends of the Barn, Ken Sempian and Allen Meijer, made a presentation to remodel the interior of the barn. HPC only needs to be involved if there are exterior changes to the building. The HPC discussed and approved the placement of the A/C unit and required openings for the cooling system. UNION CHURCH — 6 MILE Trinity House did not contact the HPC with any proposals for window repair and weather protection. The HPC also had a complaint regarding the cemetery maintenance. COMMISSIONERS Commissioner Kathie Glynn was reappointed to the commission in February for 3 more years. Commissioner Jeffrey Wiggins, was appointed to the commission in April. OFFICER ELECTION Election of officers held in November, results as follows: • Chairperson — Kathleen Johnson Bartshe • Vice Chairperson — Kathie Glynn • Secretary — Ralph Bakewell • Treasurer—James Kline T Special events this year have included a Flea Market held in June by the Livonia Historical Commission and another held in September by the Livonia Historical Society. Sl. Andrews Society of Detroit held their annual Highland Games in August. The American Motors Car Club show this year was a national show. We held the Christmas, Presidential, and Mid -Summer Nights Tea at the Alexander Blue House. The Victorian Tea was held at the Simmons -Hill House and the new Progressive Tea was held in five different village buildings. The Catherine's Table luncheon was held at the Alexander Blue House. The Candlelight Tour was held the two nights following Christmas in the village. The children's activities were Peter Rabbits Adventure held in May and the Halloween Walk held in October. The 17th Michigan Civil War group presented three lectures at the Alexander Blue House in the spring. The Hill House Gardens were cared for by volunteer gardeners under the direction of Jan Whitcomb. Two village gardens were also cared for by volunteer gardeners. The Operations Committee has met monthly. They did the spring cleaning and the Christmas decorating of the village buildings, except for the Store which was decorated by the Sand Hill Questers. Maintenance — The Bungalow and the east side of the Alexander Blue House were painted. Trim work was done on the north, south, and west sides of the Alexander Blue House. The Screen House west of the Hill House has had roof boards replaced and other rotted wood replacement. In an effort to keep animals out of the Carnage House, siding was removed, walls were insulated, plywood was put up and covered with lyvek and then re -sided. The siding was back painted. The parlor entrance steps are being replaced, and the basement window on the south side of the house west of the kitchen door is being repaired. Kathie Glynn and Sue Daniel have worked on accessioning and cataloging the artifact collection. There were 14 accessions this year. Three of them were very large. One accession was from the Ryan Family, and we purchased a small collection of Quaker books from Carl Davidson. A small piece of farm equipment, made in Saginaw, Michigan, was also purchased. Three Eagle Scout projects have been completed in the village and an exhibit has been completed in the Chicken Coop by a Gid Scout for her Curved Bar. Donations have been received from Livonia Historical Society, Friends of Greenmead, Alpha Kappa Delta, Zonta, Livonia Civic Chorus, Sarah Ann Cochrane, and Daughters of the American Revolution. Alexander Blue Questers paid for the frame for the Alexander Blue Painting. There were memorial funds PW given in memory of Laura Ryan, a member of the Kingsley family. The Ryan family gave a $10,000 gift in memory of their mother, Laura Ryan. LIVONIA HUMAN RELATIONS COMMISSION The Livonia Human Relations Commission held its meetings quarterly on the 2otl Tuesday of the month in the Michigan Room at the Civic Center Library. The 2010 officers were: Violet (Dee Dee) Dittmar -Chairperson, Lalangia Denison - First Chairperson, Sue Binstok - Second Vice Chairperson, and Secretary -Chris Deal Al the end of the year, a resignation letter was received from Sue Binstok. Active Commission members include Harold Klee, Elaine Livingway, James Roye, George Saba, and Catherine Starks. At this time there is one open position. On January 18, 2010, the Livonia Human Relations Commission presented the 16th Annual Martin Luther King Jr. Birthday CelebmUon at the City Hall Auditorium. Conway A. Jeffress, PhD, President of Schoolcraft College, was the keynote speaker. He was well received and gave a stimulating speech on diversity. Musical entertainment was provided by the C.A.P.A. vocal students from Churchill High School and Ange Smith, Soloist, who was accompanied by Sven Anderson. The Livonia Human Relations Commission was represented at the Mayor's State of the City address for 2010. In May, the Commission presented "Explore Chinese Cultural Hentage" by the Chinese Gospel Church at the Civic Center Library Auditorium. It was a huge success with Chinese dancers, musicians, a video of Chinese history and culture and a loud and robust lion dragon dance. From June g`h through June 30`h, 2010, the Livonia Human Relations Commission sponsored an art exhibition at Livonia City Hall of artworks created by members of VSA of Michigan, the State Organization on Arts and Disabilities. Presently, the commission is planning a program for Martin Luther King Jr. Day 2011. We will try to observe M.L.K. Day with a program on diversity. T A Via] � I Exeter, I!J 61-1101 � Eel � Eel: I I 11111 N q 7 G17I'JIYa141: In 2010, the Livonia Commission on Children and Youth continued the administration of the scholarship program sponsored by the Livonia Anniversary Committee. The Commission distributed brochures advertising the scholarships to the local high schools and libraries. The scholarship information was presented in the City Spring Newsletter, on Livonia Television, in the Livonia Observer, on the City's website and through the Department of Community Resources. More than thirty applications were submitted for the six (6) $2,000 awards. Commissioners, Dan Spurling, Jeff Nork, Jessica Claypoole and Jim Keller reviewed and selected the most deserving recipients. Awards were presented during the Spree Pancake Breakfast in June. Acknowledging that back -to -school is a costly time of year for parents, the Commission held its annual school supply program for the third consecutive year. The Commission distributed more than 225 backpacks filled with school supplies to low-income families whose names were provided by the Livonia Goodfellows. These supplies were purchased with Commission funds as well as donations from Livonia families, Churches and organizations. Commissioners Dan Spurling and Jeff Nork were pnmanly responsible for this project and were assisted by other Commissioners and City staff. The Arbor Day Project was coordinated with the cooperation of both the Livonia Public Schools and the Clarenceville Public Schools. Seedlings were packaged and distributed to all fourth grade classes in the two school systems. Global Releaf and the Youth Commission shared the cost of supplying more than eighteen hundred trees. Commissioner Kenneth Balcoff chaired the committee this year. The Youth Commission again monetarily supported the "All Night Senior Graduation Parties' at the high schools that requested our help through donations of $250 to each requesting school. Honor Certificates were presented to all graduating seniors who had achieved a 3.0 grade point average or higher from all five high schools in Livonia. Commissioner Dan Spurling spearheaded this project. Emergency slickers, which are to be placed on the bedroom windows of children, senior citizens or handicapped individuals, continue to be available at City Hall and also from the Livonia Fire Department. Information regarding obtaining the stickers is shown on Livonia Television. The Youth Commission joined with the Livonia Arts Commission to put on the Garage band concert series, Music from the Garage. 31 The Commission, in an effort to reach out to the low income youth of Livonia, hosted a holiday party on two consecutive Saturdays in November for families who registered with the Livonia Goodfellows. While the Goodfellow representatives interviewed the parents, the children were invited to enjoy snacks and crafts. They were given mittens and scarves and an opportunity to visit and have their photograph taken with Santa at the Senior Center. Commissioners Dan Spurling and Jeff Nork headed this project and were aided by Commissioners and volunteers from the community. Commission Officers for 2010-2011 will be: Dan Spurling— Chairperson Jeff Nork- Vice Chairperson Jim Keller - Secretary W JUDICIAL DISTRICT COURT NEW CASES FILED Dec 2009 - Nov 2010 1. Felony (FY) 346 2. Ordinance Misdemeanor (OM) 1947 3. Statute Misdemeanor (SM) 182 TRAFFIC 4. Felony Drunk Driving (FD) 30 5. Felony Traffic (FT) 17 Total Felony Traffic (#4 + #5 =) 6. Ordinance Drunk Driving (OD) 276 7. Ordinance Civil Infractions (OI) 25796 B. Ordinance Traffic Misdemeanor (OT) 1835 9. Statute Drunk Driving (SD) 14 10. Statute Civil Infractions (SI) 47 Total Drunk Driving 290 (#6 + #9 =) 1609 Total Civil Infractions 27405 (#7 + #10 =) 11. Statute Traffic Misdemeanor (ST) 118 Total Traffic Misd 1953 (#8 + #11 =) MISCELLANEOUS 12. Criminal/Traffic Juries Selected 2 13. Criminal/Traffic Cases Perfected to Appeal NON -TRAFFIC CIVIL INFRACTIONS & PARKING 14. Ordinance Parking (OK) 1362 15. Ordinance Non -Traffic (ON) 11 16. Statute Parking (SK) 3 Total Parking 1365 (#14 + #16 =) 17. Statute Non -Traffic (SN) 2 Total Non -Traffic 13 (#15 + #17 =) CIVIL DIVISION LAWSUITS 18. General Civil (GC) 2612 19. General Civil Miscellaneous (GZ) 2 20. Small Claims (SC) 401 21. Landlord Tenant (LT) 659 22. Land Contract Summary Proceedings (SP) 6 Total Civil Division 3680 MISCELLANEOUS 23. Civil Division Juries Selected 1 24. Marriages 52 25. Motions 1584 26. Discovery/Debtor Exams 112 27. Gamishmenls 5535 28. Orders to Seize/Orders of Eviction 3503 33 Probation 1. Number of Placements on Probation 1820 2. Pre -Sentence Investigation Reports 1184 3. Violation of Probation Warrants Issued 836 4. Show Cause Summons Issued 3105 5. Proba0on Cases Closed 2409 6. Number of Open Probation Cases 1314 7. Total Number of Days Worked on the Voluntary Work Program (in lieu ofjail) 6951 2009-2010 Projects 1. The court successfully moved into the new court building at 32765 Five Mile Road on March 26, 2010, ahead of schedule and under budget. 2. The new courthouse was officially dedicated on April 30, 2010 as the James R. McCann Hall of Justice. 3. The continued implementation of electronic tickets has streamlined the entry of tickets. 4. The court has fully taken over the entry of new warrants and the entry of old warrants continues, both which were previously done by LPD. 5. Both judges are now involved with the Drug/Sobriety court programs, which are both partially grant funded through SCAO. 6. Collections have increased through use of a partial payment program, and are being stepped up monthly. 7. The number of defendants on Work Program/Community Service has increased thus resulting in greater services offered to the City of Livonia in the form of Community based projects. B. The court has agreed to continue with projects involving the Plymouth Road Corridor through use of the Work Program resources. 9. While ticket counts have dropped the actual revenue per ticket has increased almost 8% from last year, in part due to some increased fines and better collection efforts. 10. Savings are also being effectuated through use of a single jury pick day a month rather than two picks. This was based on a study of actual jury picks over the last two years. 11. Witness fees have also been reduced after an evaluation by court staff and the prosecutor as to actual witness needs. 12. The court has reached an agreement with the Union to forgo a wage increase scheduled for 2010/2011, and in addition the Court has implemented the use of furlough days to further reduce budget expenses. 13. The court continues to review procedures which may help to reduce future budget costs. 14. The court continues to function efficiently although several positions, previously open have gone unfilled. The Department of Finance consists of Accounting, Management Information Systems, Water and Sewer Usage Billing, and the Division of Budget and Purchasing with a total staff of twenty people. The Director of Finance serves as administrative assistant to the Mayor in financial matters and is under the direct supervision of the Mayor. The function of the Department of Finance includes: Supervision over the administration of the financial affairs of the City. Keeping of accounts and financial records of the City and all departments, commissions and agencies of the City government. Maintenance of payroll records for all City employees. Preparation of checks for all financial obligations of the City. Billing and collection of over 150,000 water and sewer bills. Responsibility for all computerized reporting and budget analysis for City Departments. Responsibility for evaluating and recommending computer hardware and software systems City-wide. Preparation of the annual budget for the Mayor. Taking of bids for all major purchases made by the City. Responding to City Council questions and providing additional reports and information as requested by Council. The Finance Director serves on a three-person Personnel Review Committee, which is responsible for review and evaluation of the hiring, placement and replacement of all employees for the City. Performs Treasurer function for the Plymouth Road Development Authority. Membership on the Community Development Block Grant Committee. Responsible for risk management of casually and liability, worker's compensation and medical insurance for the City and is the City's representative to the Michigan Municipal Risk Management Authority (MMRMA). 35 Representation at over 50 meetings of the City Council. Preparation of all debt issued by City. Responsible for investment of City funds in interest earning accounts in accordance with Stale law. Management of City -owned properties leased to third parties. The Budget -Purchasing office is under the supervision and direction of the Director of Finance who also acts as Purchasing Agent for the City. The Budget - Purchasing activity processed a total of 9,196 requisitions for the purchase of goods and services for the City of Livonia. A total of 441 supply orders and printing requests were also filled for City Departments. ACCOUNTING The volume of the Accounting Division activity is listed by comparative figures for the past two years: FISCAL YEAR ENDED NOVEMBER 30 2009 2010 General Fund & Other Fund Payables Checks 16,257 15,363 Payroll Items 29,532 29,152 Journal Entries 5,884 6,245 Retirement Checks (Payroll and Payables) 7,440 7,909 Accounts Receivable Invoices False Alarms 887 564 Rescue Runs 3,820 3,888 Other 2,010 2,358 Water Bills Mailed 137,909 132,702 Water Bills Paid by EFT 21,463 19,737 Tempomnly idle General Fund cash was invested in Certificates of Deposit and daily savings deposits, resulting in a total interest earned of $169,404 or 0.36% of City General Fund Revenue. 1. Solicitation of quotes and sealed bids were moved to an online process using the MITN (Michigan Inter -Governmental Trade Network) website. This has resulted in reduced costs to print and distribute documents. In addition, this has increased competition and reduced costs due to the large number of vendors using the site. 7 2. The Water and Sewer Section of the City's website was completely re -written to integrate the DPW operations and Finance billing functions into one place for easier user navigation. The content was significantly expanded to better address customer inquiries. 3. For the third year in a row, property values have declined, resulting in significant reductions to property tax revenue. In formulating the 2011 budget, a $4 million shortfall in general fund revenue needed to be balanced. The adopted budget included major spending reductions of 7 to 9 percent across most departments to make up for the revenue shortage. 4. The Finance Department continued to work with City Council and the Mayor's Office to maintain the City's excellent bond ratings, which currently are rated AA3 at Moody's and AA at Standard and Poors. Because of these excellent bond ratings, more people will invest in City of Livonia bonds resulting in more competitive bidding from brokerage houses. Savings will continue into the future for the City due to these ratings. 5. The City of Livonia audit was completed and, once again, the Citys auditors found no significant audit adjustments. 6. The Finance Department participated in several cooperative bids with surrounding communities that resulted in more competitive bids and reduced costs to the City. The Information Systems Department is responsible for the computer hardware and software used by the City. The IS Department assists other City Departments in evaluating, selecting and implementing computer systems. It also sets the standards for City computer systems. The Information Systems Director is appointed by the Mayor and reports directly to the Finance Director. The staff of the Information Systems Department consists of five (5) employees. The Information Systems Department has five primary areas of responsibility. These are Computer and Network Support, Application Software Support, Training and End User Support, Website and Internet, and Geographic Information Systems. The IS Department maintains the following hardware: Fr 2008 Fr 2009 Fr 2010 Windows 2000/2003/2008 Servers 20 22 25 Physical Servers 20 22 20 Virtual Servers 0 0 7 Personal Computers 323 331 335 We also support 48 network switches, 2 firewalls and 3 network routers. We virtualized seven of our Windows Servers using VMWare. Each of these servers being virtualized represent saving of approximately $500 per year on hardware maintenance and $1,000 of power and cooling costs. It also is eliminates much of the cost of purchasing new or replacement servers (approximately $3,500 to $10,000 each). We did expand our Dell EqualLogic Storage Area Network (SAN) to support this effort. We were very involved with the design, installation of equipment and supported the move of the 16th Dislnct Court to their new building. The new building included extensive use of technology in the three court rooms including video conferencing. Also a large number of the personal computers were replaced. APPLICATION SOFTWARE SUPPORT New World Logos Systems — Finance, Payroll and Utilities Billing • We did a number of service packs and fixes to the New World Logos systems. • Expanded use to the Business Analyfics system to enable users to analyze data from the Human Resources and Financial Systems. • We implemented the Human Resources Employee a -Suite software for self service. We currently have 250 users signed up for this service. Parks and Recreation • Worked with Parks towards converting data and testing a -Track Plus. This service for Parks membership record keeping and class registrations has not proceeded as they had hoped. We have had a number of problems and delays but we continue to work with Parks and Recreation to try and implement this service. Phone System • Reconfigured the data network and supported the implementation of the upgraded Avaya Telephone System to add IP phones. This also included notification of voice mail messages to the users e-mail. This upgrade required us to configure Quality of Service (QOS) on all of our data switches, adding three new routers, and adding two new servers (using virtual technologies). T Transit We upgraded the RouleMalch Transit Software to version 5.0 in December. TRAINING AND END USER SUPPORT The IS Department has provided in-house training for City employees on how to use computers and software packages in the past. Due to staffing level changes we have been forced to put this effort on hold. We have tried to use a variety of free on4ine resources to provide some of the needed training. We did provide 3 training sessions on the DNN Web Content Software and 1 on Microsoft Outlook. 1,445 user support issues were recorded and resolved this year The Information Systems Department also manages the City Website (hftp://www.ci.livonia.mi.us), which continues to find new uses and grow in usage. This year we expanded the use of our Intranet website called Inside Livonia that uses SharePoinl. We worked with the Civil Service Department to allow them to post many documents and forms that are for use by employees. We added the ability to distribute documents like Civil Service Agendas, Minutes and Announcements reducing the number of paper copies that are distributed. We also used this website to create a project site to assist in managing the Phone Upgrade project. We updated the City website (www.ci.livonia.mi.us) with the following items: Created buttons to graphically represent our quick short cuts. Combined the Accounting and DPW Water and Sewer information into one functional area on the website. This change consolidated the information in one area for the citizens which made our website much more user friendly. Moved the Film Livonia website to the City website. This eliminated those hosting fees. Added to multiple areas of the website RSS (Really Simple Syndication) feeds. This allows people to subscribe and receive notification when these areas are changed. 9W FY 2008 FY 2009 FY 2010 Number of Classes Conducted 36 23 4 Number of Employees Trained 185 33 4 1,445 user support issues were recorded and resolved this year The Information Systems Department also manages the City Website (hftp://www.ci.livonia.mi.us), which continues to find new uses and grow in usage. This year we expanded the use of our Intranet website called Inside Livonia that uses SharePoinl. We worked with the Civil Service Department to allow them to post many documents and forms that are for use by employees. We added the ability to distribute documents like Civil Service Agendas, Minutes and Announcements reducing the number of paper copies that are distributed. We also used this website to create a project site to assist in managing the Phone Upgrade project. We updated the City website (www.ci.livonia.mi.us) with the following items: Created buttons to graphically represent our quick short cuts. Combined the Accounting and DPW Water and Sewer information into one functional area on the website. This change consolidated the information in one area for the citizens which made our website much more user friendly. Moved the Film Livonia website to the City website. This eliminated those hosting fees. Added to multiple areas of the website RSS (Really Simple Syndication) feeds. This allows people to subscribe and receive notification when these areas are changed. 9W • Created a new interactive City Government Organization Chad that includes the ability to click on an area and be taken directly to that part of the website. • Moved the content from the Plymouth Road Development Authority (PRDA) to the City website in order to eliminate the hosting fees. Website statistics include: FY 2007 FY 2008 FY 2009 FY 2010 Number of Page Views 1,947,426 5,591,853 9,052,471 18,980,989 The Department also provides e-mail and Internet access to City Employees. FY 2007 FY 2008 FY 2009 FY 2010 Number of E-mail accounts 268 281 255 261 The Information Systems Department also manages, operates and maintains a Geographic Information System (GIS) to help manage its maps and spatially referenced data. 2010 GIS Accomplishments Web -based mapping — Last year the City implemented ArcGIS Server, a second -generation web -based mapping service. During 2010 we have added several new applications to our original Livonia base map. We have retired two applications that were running under the older on-line mapping service (Arc IMS), and replaced them with ArcGIS Server applications. Our on-line Schools map and Voter precinct map now have expanded capabilities and read GIS data directly from our SDE database. This keeps them up -lo -dale because they all access the most current GIS data available. Intranet mapping — Due in part to the success of our public web -based mapping application, the City has worked with our consultant to develop an internal web -based mapping service. This internal mapping service allows City workers to access all of our GIS data layers, including things that are not included with the public mapping application for security reasons such as our utility layers. In addition, this internal mapping application will provide GIS support for our zoning notification procedures and mailing label generation. This work is currently being done using a nearly obsolete software package (AmView 3.2). By moving this work to the new internal mapping application it insures that this important activity continues to be supported. The application will be rolled out to the City staff in December 2010. 40 Mapping Support — Assessing, the Housing Department, Parks and Recreation, Police, and Fire Department all requested mapping services during 2010. In addition, we continually maintain our set of tax maps (144), address maps (144), and various City maps (street map, subdivisions, voter precincts, etc.). Software maintenance and support— ESRI (our GIS vendor) released a significant upgrade to the GIS software eady in 2010 (Arc 9.3.1) and has released version 10 in the fall. All GIS users are currently using ArcMap version 9.3.1. Due to some software compatibility issues with the CarteGraph software used by DPW, plans call for upgrading our software to the newest version after the first of the year. New Data Layers — Several new data layers were added to our GIS during 2010. 1. We were able to acquire LIDAR (Light Detection and Ranging) data for the City from the U.S. Geological Survey. LIDAR data include three data layers: (1) a detailed digital elevation layer, (2) a LIDAR Intensity image, and (3) a "cloud" of LIDAR returns that may be used to derive things such as tree height and vegetation cover. While LIDAR data have been used by the military for a number of years, this is the first time that it has been made available to stale and local governments. 2. We were able to acquire City-wide land cover data from the Alliance of Rouge Communities (ARC) land cover mapping project. The land cover categories used in this project include bare soil, built-up areas, water, non -woody vegetation, and woody vegetation. The land cover layer should prove particulady useful for the planning department. The land cover percentages for the City as a whole are as follows: Woody vegetation 24.6%, Non - woody vegetation 28.5%, Impervious 45.2%, Surface water 1%, Bare soil 0.7%. The land cover layer may be queried based on any other polygon in the database, such as the entire City, section -by- section, by drainage basin or sub -basin, or individual parcels. 3. A new School layer and Parks layer were constructed during 2010 replacing older layers. The new school layers include: (1) a "point' file providing information on individual schools, and (2) a polygon file reflecting the new school boundaries for K-4, 5b and middle schools, and High Schools. The new Parks layer has been broken into a few logical categories (parks, nature preserves, public pools, ice arenas, historical sites, etc.). A new City boundary file was also constructed (lines rather than polygons), and an "extended" major roads layer was generated to include roads within the Clarenceville School District and south into Westland to include the southern portion of the Livonia Public Schools. In addition, work was started on putting together a residential building footprint layer. This layer will eventually be folded into our address and zoning maps to show the location of houses, garages, and permanent sheds. 41 4. The City has acquired the newest aerial photo mosaic from Wayne County flown in April 2010. Livonia is assisting Wayne County in the quality control procedures for the Livonia portion of the mosaic. This is one of the key data layers within the GIS because a number of different layers are based on information contained within the aerial photography. Data Layer Maintenance — We now have five people on staff capable of editing our various data layers within SDE (Tyler, Appel, Miller, Funlik, and Romano). Weekly updates are done in a routine fashion and users are accessing GIS data through our SDE database. The only exception to this is that the Zoning Board of Appeals is still utilizing ArcView 3.2 to generate mailing labels. Since ArcView 3.2 cannot access SDE, we still need to maintain the Shape files for our parcel layer. The new intranet mapping application will have the capability to generate mailing labels from a buffered distance from a given parcel, so the need to maintain the separate shape file will eventually go away. LIVONIA FIRE & RESCUE During the fiscal year2010, Livonia Fire & Rescue responded to 8,046 incidents, 84% involved emergency medical services, while fire related responses accounted for 16%. The following statistical breakdowns reflect the departmental activity for the current fiscal year. Incidents Emergency Medical 6760 Fire 249 Fire (other) 1037 Total 8046 For the Fire Incidents (other) category, carbon monoxide alarms accounted for 69 of the responses, 478 were false fire alarm calls and 203 for downed wire incidents. Incidents by day of week Sunday 972 12.0% Monday 1148 14.3% Tuesday 1131 14.1% Wednesday 1231 15.3% Thursday 1226 15.2% Friday 1236 15.4% Saturday 1102 13.7% 42 The busiest time (hour) of day is 2:00 pm. through 3:00 pm. Throughout the year, in addition to the related activities listed below, this Division is responsible for updating technical knowledge, maintaining job efficiency and state certification for the department's Fire Inspectors. This is accomplished by attending numerous seminars, job related schools and other continuing education programs. These schools would include but are not limited to Schoolcraft College, the National Fire Academy, Michigan Slate Police Arson School, Michigan Fire Inspectors Conferences, Metro Detroit Fire Inspectors Society and the various (I.A.A.I.) International Association of Arson Investigators arson schools and seminars. Inspections Although not all encompassing, the following categories reflect the majority of inspections conducted by the Fire Prevention Division: Advice 131 Liquor License 17 Alarm 21 Liquid Propane Gas 12 Complaint 19 Life Safety Inspections 10 Chemical Surveys 77 NewConstruction 1 City License 6 Site Plan/Preliminary Plan 21 Camival/Spree 15 Re -occupancy 107 False Alarms 25 Revision 5 Interior Alterations 68 System Report Deficiency 128 First Tenant 7 Suppression 41 Fireworks 35 Temporary Structure 4 Hydrant/Flow 12 Exterior Alterations/Construction 6 History File 51 Total 819 Plan Reviews Alarm 39 Construction 77 Site 21 Fire Suppression 62 Total 199 The above plan review totals reflect the number of projects received / assigned in the Fire Prevention Office and do not include the actual number of inspections made. Multiple site visits are required when inspecting various fire alarm, suppression or structural systems to insure compliance with the adopted codes 43 and standards installation practices. A conservative estimate of site visits needed to complete a project would be four inspections. More complex jobs would require additional inspections, in some instances 10-20 site visits. The Fire Marshal and Fire Inspectors regularly go to the fire stations and review false alarms with the station officers. This allows the Fire Prevention Division to address those occupancies that are having multiple false alarms. Dialogue with the suppression personnel gives the inspection division a second avenue for finding and correcting building deficiencies. This division also provides fire investigations for determination of origin and cause. Whenever a question arises from a fire officer that a fire may not have started accidentally, we are requested to respond. Also, any large loss or fatal fres are also examined and documented. The Fire Prevention Office responded to approximately 45 fres in 2010. Nearly 25% of these fres required extensive documentation and follow-up varying from simple photography to exhaustive research and interviews. 11:L11almCH.LTJ 61Is] a The focus of the training office for fiscal year 2010 was to confinue to assure compliance for the ongoing education (CEU) requirements for both EMT and Paramedic within the department. The number of overall CEU's for Paramedics is higher than that of an EMT and thus requires a more diligent training program in order to ensure that the department's personnel are always compliant with licensing requirements. Stale of Michigan standards require the obtaining of both lecture and practical credits, which brought on additional challenges, but were met without major problems. Livonia Fire & Rescue is a Continuing Education program sponsor, which allows us a bit more flexibility in the scheduling and delivery of classes for EMS education. The training office continues to improve its record management system related to training activities, which in turn ensures compliance with OSHA, ISO and nationally accepted standards on training and documentation. The training division continues to provide training commensurate with the mission of our department. Although EMS training takes up large amounts of resources and time, this office still facilitates training in fire suppression, specialized rescue, hazardous materials, utility emergencies and risk reduction. The training office continues to be forward thinking in regards to capturing available grant funding and altemafive ways to finance departmental capital needs both in training programs and equipment. Enhancing relationships with both local businesses and community educational institutions has also been a priority in hopes that a mutual sharing of resources increases overall operational effectiveness. Grants through State Farm, MMRMA, and Belfour construction have allowed the department to move ahead with programs that have been left unfunded due to budgetary constraints over the last three years. CCI Fire Officer training commensurate with the CBA continues to be a top priority as it pertains to off-site training and in preparing our Company level officers for each new position. The RAFT (Regional Alliance for Fire Training) organization continues to offer Company Officer I and II courses. Several of our members were involved in the development and continue to leach the classes. RAFT continues to offer firefighter training that many of our members have taken advantage of. This office continues to look at ways to improve our overall service and maintain the highest level of pre -hospital care to the citizens of Livonia. The department's EMS Quality Assurance (QA) program continues to strive to comply with stringent county and stale requirements regarding QI/QA. The training office continues to administrate and facilitate the Medical Priority Dispatch system that is used in dispatching EMS calls city-wide. The system has proven to be extremely effective in risk reduction for responders, as well as the public, by assigning a priority to the medical call. Because of the increasing EMS run call volume each year, the MPD system allows the prioritizing of all EMS related calls to ensure that the most life threatening emergencies receive assistance above those of a lesser degree. The Training Coordinator and Fire Lieutenant Jon Unruh continue to provide the needed continued education units (CEU) required for recertification of dispatchers every two years. This office was also responsible for tracking and fulfilling the MPD Quality Assurance requirements as outlined in county Medical Control protocols. Since the MPD program came on line in May of 2001, the training office meets and discusses QI related issues quarterly, as to ensure compliance within county and stale guidelines. The "Quick DnIP program has armed our station officers with training information that can be used easily. The program grew from our first year (2006) of 12 drills to a new level of 20 drills added in 2007. In 2008, this popular program has seen an increase to 25 drills. In 2010, we had an addition of 20 Quick Drills added to the program. In the spring, we did several training drills in our burn chambers at the Fire Training Center, which consists of two different bum structures and two storage pods. We trained heavily in the chambers this spring. Much of the upkeep work was done by our members. The focus of the training office in 2011 will be to establish updated company level drills, continue efforts in the monthly "Quick DnII" program, revise and implement a new Dnver/Operator program, and continue in-house Company Officer training program. With continued changes in the state's Fire Officer Programs, new records and additional training will be required in order to fulfill the CBA and meet the new stale requirements. 45 With the addition of Tower 1 to our fleet (2006 American LaFrence Aerial Tower), we continue with advanced training to keep our members ready to operate this vehicle when needed. Similarly, boat rescue operations were covered for all members this summer. The videoconferencing system is being used for updates to fire station personnel, and issues related to training and administration. PUBLIC EDUCATION The 2010 fiscal year was an exciting year for our Public Education division. The division is tasked with educating our citizens on all fire and life safety topics at different places and limes that will have the highest impact. Each year Livonia Fire & Rescue responds to numerous requests from the public for Fire Safely Education programs. These requests are forwarded to either the on -duly Battalion Chief or to the Fire Safely Education Committee, based on the needs of the requesting person or group. If the caller is requesting to visit a fire station or have a fire apparatus visit them as part of the educational effort, the on -duly Battalion Chief handles the request. If the group requests an individual to speak at a prearranged time and location that does not require firefighting apparatus, the Fire Safety Education Committee is contacted. Currently, most requests are handled by on -duty crews at the fire stations, while remaining in- service to respond to emergency calls in our area. Fire Prevention records indicate that we responded to approximately 200 requests during this fiscal year, reaching thousands of our citizens. These requests are handled routinely by the Battalion Chiefs office and are conducted by the on -duty crews working out of all five of Livonia's fire stations. In October of 2010, Livonia Fire & Rescue held its annual Fire Prevention Week Open House'. The Open House has proven to be a highly anticipated event by our community, reaching a crowd estimated at 2,000. While in attendance, visitors received information on fire and life safety and are given an opportunity to practice life safety skills. There was an area where kids can practice their fire safety behaviors, as well. Livonia firefighters participated in a May event held at the Civic Center Area called 'Passport to Safety". This project was a huge success- crowds were estimated in the thousands who attended the event. Atter being involved in the six-year annual event, more effort is being directed into this area. The large number of children that attend the indoor event is encouraging. Our dedicated efforts to educate our citizens are among the best anywhere. Our ideas were shared with the fire service community in one article that appeared in "Fire Engineering" magazine, (January 2010 issue), the nation's premiere fire training magazine. Other ideas were presented to firefighters seen at the W website for Fire Engineering magazine, which has weekly featured articles. We had five articles appear on the web, showcasing our efforts. This is the sixth year we took on the project of creating a Fire Safety insert that was carried along with the Livonia Observer newspaper. The eight -page insert was designed for elementary -age students and families, and went out with the 21,000 copies of the Observer on October 3, and they were handed out to our Open House aflendees on October 9. The newsletter "Couplings" came out once this year, and we have been involved in this form of communication/education for four years in a row. The newsletter is an 8 -page newsletter designed for adult fire and life safely. It appears in electronic format on the city website. Weekly informational articles were prepared and ran in the Livonia Observer Newspaper, to further reach out to our adult audiences with messages of fire and life safety. This year, many articles appeared in the Observer written by Livonia Firefighters. We were also able to distribute our fire and life safety messages to the citizens of Livonia through the use of the following sources: Livonia Public Schools City Channel Time Warner Cable Livonia Observer City of Livonia's website The Livonia Fire & Rescue Maintenance Division is comprised of one Fire Apparatus Supervisor and one Fire Equipment Mechanic who are responsible for specification writing, ordering, care, maintenance and repair of all mechanized and related fire, rescue and paramedic equipment. The division provides firefighters, Livonia citizens, and visitors of Livonia with safe and reliable ambulance, rescue and fire fighting vehicles and related equipment. This year the responsibilities of the Maintenance Division included the following: Completed 437 work orders/requests Inspected pumpers, rescue vehicles, aerial tower, administrative cars, lawn equipment, USAR trailer, WWC Hazmat trailer as well as Hazmat trucks. All equipment on each vehicle on a semi-annual and annual basis. Annual Pump Tests on all Fire Pumps Worked with American LaFrence on warranty of vehicles. Worked with Pierce on warranty of vehicles SQ1, SQ4. Wrote spec and blueprint for replacement of SQ 6. In coordination with the Training Division, instructed Firefighter and E.M.T.D.'s on the operational requirements of vehicles. Also aided in training exercises when necessary. Responded to major fres to assist the department in set up of equipment, filling of SCBA bottles, repair and refueling of vehicles. Provided assistance, as needed, to neighboring fire departments and members of Western Wayne Mutual Aid Association. Provided assistance to the following Project Mangers: SCBA Officer - ordering parts, repairing SCBA air packs. Hose Officer - specification writing, ordering and mounting of nozzles, adapters, and hose. Building Maintenance Officer - repair of vehicle electrical and air line drops. SCBA Officer - ordering parts, repairing SCBA air packs. Hose Officer - specification writing, ordering and mounting of nozzles, adapters, and hose. Building Maintenance Officer- repair of vehicle electrical drop lines. EMT Officer - installation of ALS equipment. Communications Officer — mounting hand held prep radio vehicle chargers and installation of new radio and complete computer systems for ALS and relocation of some radios in pumpers, and repair of same. Apparatus Officer — ordering and mounting of new equipment/hand tools and mounts. Public Relations Committee — equipment. This Division provides maintenance on all of the following items: EAF VEHICLES • 1 — 1988 Pierce Dash Heavy Duly Rescue • 1 — 1995 Ford Horton Fire Investigation Unit • 1 — 1996 GMC 3/4 -Ton Pick -Up • 1 — 1997 Navistar/Horton Swat Alpha Unit • 1 —1997 Navistar/Horton Water Rescue/technical Unit • 1 — 1999 Chevrolet Tahoe • 2-2000 Freighfliner/Medic Master Reserve Alpha Units • 1 —2001 Freighfliner/Medic Master Alpha Unit • 1 —2006 Freighfliner/Medic Master Alpha Unit • 1 —2007 Freighfliner/Medic Master Alpha Unit • 2-2009 Freighfliner/Medtec Alpha Units • 1 — 1993 E -One 1250 GPM Pumper • 1 — 1994 Smeal/Spartan 1250 GPM Pumper • 1 — 2002 American LaFrance 2000GPM 75FT. SQURT Aerial • 1 —2006 American LaFrance 2000GPM 100FT. Mid -Mount Aerial Platform • 3-2003 American LaFrance Eagle 1250 GPM Pumpers • 1 —2009 American LaFrance Eagle 1250 GPM Pumper • 1 —2003 Ford 450 Maintenance Truck • 1 — 2003 Mercury Marine Inflatable Rescue Boat, Motor and Trailer • 1 —2001 Ford Crown Vic Sedan • 2 — 2003 Ford Crown Vic Sedans • 2 — 2004 Ford Crown Vic Sedans • 3 — 2006 Ford Crown Vic Sedans • 1— 2007 Chevrolet Trailblazer • 1 —2007 Chevrolet 2500 Pick-up • 1 — 2009 GMC 2500 Yukon XL • 1 — 2003 Club Car Ambulance and Hauling LS Enclosed Trailer • 1-2006 Haulmark Tmiler(C.B.R.N.E.) • 1 — 2006 Spartan Spencer RRTN HAZMAT Truck • 1 — 28R USAR Trailer • 1 — 2007 Fire Safety Unit • 39—Total Vehicles EQUIPMENT ON VEHICLES Thousands of feel of fire hose Fire hose nozzles Axes and adapters Foam equipment, hand and vehicle mounted Deluge equipment 110 V electrical lighting Tools (hand and fire fighting) 9 - auxiliary generators 43 - ISI Viking Air Pack 94 - Air Bottles 0 89— ISI Viking Masks Bauer Air Compressor Cascade System 1 - 6000psi 4 Air Bottle Cascade System 1 — K-950 Saw 2 - K-12 Saw 7 - Chain saws 2 - Amkus Power Tools 2 -TNT Power Tools 7 - Life Jack PPV fans 1 - Hose repair tool and parts Mounting of Medical equipment on Alpha Vehicles Various hazardous material and confined space rescue equipment 4 — Walk behind mowers Lawn blowers, weed whips, edgers GARAGE EQUIPMENT 1 — Hose test Pump 2 - In -ground garage hoist hydro -testing 1 - Garage tool replacements 1 - Pumper pump test tool as needed to comply with NFPA 1911 The Livonia Housing Commission submits the following information on its activities and accomplishments for Silver Village, Newburgh Village, Community Development Block Grant Program, McNamara Towers #1 and #2, Section 8 Rent Subsidy Program and Brashear Tower. Silver Village - 33780 Lyndon Relative to Silver Village, the Livonia Housing Commission experienced a good year with occupancy at 100% at all times. The wailing list consists of 50 Livonia residents (one and two bedroom combined), and 27 'Parents of Livonia residents". Activities and Accomplishments 1. Silver Village had a turnover of 9 units in 2010. 2. All apartments were inspected for safety and maintenance purposes. 3. Gutter guards were purchased for residential apartment buildings. 4. Landscape renovation was completed at entrance to Community Building. W Newburgh Village -11999 Newburgh Road Newburgh Village occupancy was at 100% at all times. The waiting list consists of 41 "Livonia residents" and 18 "parents of Livonia residents." Activities and Accomplishments 1. Newburgh Village had a turnover of 6 units in 2010. 2. All the apartments have been inspected and necessary repairs were made, in order to insure decent and safe housing, whereby maintaining resident satisfaction. Community Development The Community Development Office administered the following programs during the 2009-2010 fiscal year, which began on 7/1/09 and ended 6/30/10. Total expenditures through the Community Development Block Grant Program for the year were $504,428. Below please find the accomplishments produced by the Block Grant Program. Activity Accomplishments Major Home Rehabilitation Loan Program 4 Households Served Emergency Home Rehabilitation Loan Program 15 Households Served Minor Home Repair Program 32 Households Served Emergency Utility Shut -Off Assistance Senior Van Transportation 6 377 Households Served Persons Served Mental Health Counseling Program 10 Persons Served First Step 113 Persons Served Scattered -Site Rental Homes (Managed 8 Maintained) 15 Households Served TOTAL SERVED 556 Households/Persons In addition to the Community Development Block Grant, $78,704.58 in HOME Wayne County Consortia Funds was expensed on major housing rehabilitation. 4 Households were served. The Neighborhood Stabilization Program Grant in the amount of $1,450,000.00 has been 100% obligated. As of June 30, 2010, a total of 17 vacant, abandoned and foreclosed homes have been purchased. Six of these homes have been demolished due to blight, with new homes slated to be constructed on five of the now -vacant lots; one lot was sold to the adjacent income -eligible neighbor. Ten homes have been or are in the process of being rehabilitated for resale. Four of these homes have been resold while three more currently have executed purchase agreements and are awaiting closing dates. Program income shall be directed to the NSP program for purposes consistent with the NSP grant agreement. 51 The CDBG-R grant in the amount of $103,762.00, received through the American Recovery and Reinvestment Act, has been 100% obligated. 29 households were assisted with these funds through wealherizalion, i.e. windows, furnace and insulation. The Housing Commission's Office of Community Development is administering the Energy Efficiency and Conservation Block Grant in the amount of $971,100.00 for city-wide use. Comprehensive energy audits have been conducted on municipal buildings, which are being used to identify/pnorilize necessary energy efficiency retrofits. Energy audits and a revolving loan fund are being established to make energy improvements/upgrades to commercial buildings along the PRDA corridor. Section 8 Housing Choice Voucher Program The Livonia Housing Commission Section 8 Rental Subsidy Program currently administers a Housing Choice Voucher Program consisting of 909 families. Fiscal Year 2009 SEMAP Section 8 Management Assessment scored as a High Performer. An audit was conducted on the Section 8 program and no findings were found. There are currently 1, 526 applicants on the wailing List. The current Section 8 Voucher Leasing rate is 100%. McNamara Towers #1 & #2 -19300 Purlinabrook & Scattered Site Homes KQ1I7TT%09�:TirW.'7•9 ii1a Ma rTd]'i1 1. McNamara Towers #1 & #2 and Scattered Site Homes had a turnover of 20 units from 1/1/10 to 11/30/10. 2. Major renovation of 148 bathrooms in McNamara Towers #1 and #2 was completed. 3. All hallways in McNamara Towers #2 were painted. 4. New carpeting was installed in the hallways and offices in McNamara Towers #2. 5. New larger postal mailboxes were installed in McNamara Towers #2. 6. New site fencing was installed around McNamara Towers #1 & #2. 7. New trees were planted at McNamara Towers #1 and #2. 8. New apartment doors were installed in McNamara Towers #2. 9. Extensive remodeling of 15 scattered site homes which included new bathrooms, kitchens, roofs and windows was completed. 10.All apartments and homes have been inspected and necessary repairs were made, in order to insure decent and safe housing, whereby maintaining resident satisfaction. The Public Housing Program was awarded a High Performer designation according to HUD guidelines. William W. Brashear Tower —17841 N. Laurel Park Drive Waiting list status: The current wailing list for one bedroom apartments consists of thirteen active applicants; the two bedroom waiting list consists of four active applicants. 196 apartments were inspected for Health, Quality, and Safety by the Livonia Housing Commission on November 3 & 4, 2010. Annual inspections were performed on the following: Generator, fire suppression equipment (sprinkler systems, chemical fire extinguishers), fire alar system, elevators, and boilers. Increased occupancy percentage from 88% (November 2009) to 92% (currently) INSPECTION DEPARTMENT is responsible for all construction operations on private property. Included in its jurisdiction is building inspection, plan review, sanitation and ordinance enforcement. Areas of involvement include Zoning Board of Appeals, Building Code Board of Appeals, CDBG, Cost Recovery Appeal Hearings, and various civic groups. In addition we are involved with Greenmead with regards to construction projects and/or repairs. Coordination with Stale government agencies involving building construction is handled by this department. Plan Review for new buildings, alterations and additions, pools, demolitions, zoning compliance and signs is an integral part of the department's function, as well as the issuance of permits, sanitation and enforcing the City's Code of Ordinances designated as Inspection's responsibility. Inspections were made and permits issued for the rehabilitation of homes for the Community Development Block Program. Additionally the Inspection Department reviews lot splits for the Department of Assessment and reviews site plans and waiver use petitions for the Planning Department and provides support to all other departments as needed. We also work with the Economic Development Director and others in promoting existing sites in Livonia. BUILDING INSPECTION issued approximately 6304 perils in 2009-10 for buildings, signs and mechanical installations, including new construction, additions, renovations and alterations. 15 permits were issued for new residential homes and 4 permits were issued for new commercial/industrial structures. In other activity, 13 single-family condominium units were constructed or are currently under construction. No permits for apartment 53 buildings were issued this year. Mechanical permits (plumbing, electrical, heating and refrigeration) numbered approximately 3,547 for the year. Residential additions/alterations, garages, decks/patios, fire repairs, pools, signs, zoning compliance, commercial/industrial additions, and demolitions comprised the remainder of permits issued. 30 demolition permits were issued during the year, 16 of which were residential structures. Permits for Christmas tree sales lots, pennant and banner displays, awnings, and various special inspections were issued as required. Certificates of Occupancy are issued for all new residences, commercial and industrial buildings upon completion. Slate building, mechanical, plumbing, electrical, and sign contractor licenses are registered in this office. Additionally, official records are retained on fence contractors, excavators and demolition contractors. The systematic annual inspection of existing commercial buildings for compliance with B.O.C.A. National Property Maintenance Code 1996 continued through 2009-2010. In connection with this program, 1,336 inspections were made, violations issued when necessary and compliance obtained. This program is designed to maintain health and safety standards in the city. In mid 2009-2010 we again started inspecting existing industrial factory buildings which is designed to be done on an every other year basis. 194 inspections were made, violations issued where necessary and compliance obtained. This program will be reviewed to see if inspections can be made in 2010-2011. In addition to the annual inspection program the Inspection Department performs all functions mandated by city ordinance that requires all private (one and two family) and multiple family rental dwelling units be licensed and inspected on an annual basis. This year the Department inspected the following rental units: A. 1,327 units, consisting of one and two family dwellings and group homes. B. 26 apartments/complexes consisting of 2,125 units. The inspection covers all dwelling units, common areas and exterior structures and grounds. In mid January 2010 the Department began enforcement of the Vacant and Abandoned Building Ordinance #2844 (VAABO) that look effect October 29, 2009. The program is designed to provide for maintenance and inspection of problem properties, residential and non-residential, but pertains to any vacant or abandoned structures. Moreover during the enforcement of the program additional permits and inspections are needed due to the work required. Following is a breakdown of the activities generated by this program: Total Permits Total Fees Registration Fee — Residential 510 $17,615 Registration Fee — Non -Residential 29 $1,015 I Monthly Maintenance Fee— Residential 1,492 $55,381 Monthly Maintenance Fee— Non -Residential 92 $3,539 Inspection Fee— Residenlial 546 $175,545 Inspection Fee— Non -Residential 16 $9,100 Peril Fee — Residential/Zoning 545 $38,508 Peril Fee — Non-Residenlial 29 $3.013 Total 3,259 $303,716 Additionally, 232 formal complaints were received and responded to throughout the year as they related to property, zoning and ordinance code violations. Numerous requests for information from many various sources (Council, Commissions, Citizens, Contractors, other Departments and Guests) are routinely handled every day and on an annual basis would exceed 1,000. There were approximately 589 rental inspection violations, 996 annual/biennial inspection violations and 21 VAABO program violations that were issued for various code infractions during 2009-10. (Violations and/or formal complaints are legal notices issued as a start of prosecution and are different from the everyday correction notices that we utilize). This office also provides the enforcement of special conditions of approval by the Zoning Board of Appeals, Building Code Board of Appeals, Planning Commission and City Council relative to site plans, variances, waiver uses and grants. The Inspection Department also performed reviews of current fee structures and formulated and presented proposals for change. We also worked with the Planning Department and Law Department to provide a proposal to update and/or change sections of Zoning Ordinance 543. Moreover we worked with various Departments and/or Divisions to update and/or change/modify the FOG Ordinance and the Wireless Tower Ordinance. We are routinely involved in such endeavors over the course of the year. Furthermore we were involved with administering and maintaining contracts for not only the City Weed Mowing Program but also upgrading our computer system and the training involved. The computer upgrades will carryover into the next fiscal year. The valuation of new building activities for 2009-10 is $58.937.223. The revenue collected from all building and inspection activities was approximately $2.049.204. SANITATION AND ORDINANCE ENFORCEMENT has responsibility for compliance with the City Zoning Ordinance #543 and also the Code of Ordinances #1688 as it pertains to the majority of all nuisance and non -criminal violations. These responsibilities include those things that affect the health, safely and welfare of the residents of the City, such as pollution, hazardous waste, trash and debris, vacant buildings, weed cutting, including direct supervision of the city weed contractor, basic property maintenance and 55 supervision of the collection of municipal refuse. The enforcement of special conditions of approval made by the Zoning Board of Appeals, City Council and the Planning Commission relative to site plans, variances, and waiver uses may also be delegated to Ordinance Enforcement. STATISTICS 2009-10 Total General Inspections Made 20,751 Building Maintenance and Repair 358 Parking Lot Repairs 6 Trash and Debris 1366 Junk Vehicles 902 Noxious Weeds' 2955 Noise/Air/Odor 62 Nuisances 169 Illegal Signs on Commercial Properly 251 Illegal Signs Removed from Public Properly 2989 Illegally Parked Recreational Vehicles 588 Illegally Parked Commercial Vehicles 427 Illegal Sales, Use and Occupancy 87 Misc. Illegally Parked Vehicles 201 Right of Way encroachments 172 Vacant Buildings (Re-inspected/Posted) 61 Snow on Sidewalks 401 License Violations 422 Vehicle Parking Snow Emergency 0 Site Inspections 6300 Zoning Grants 46 Sanitation activities also included 997 citizen complaints regarding the collection of municipal refuse and the delivery of 842 recycling bins. 'Enforcement of the Noxious Weed Ordinance included the investigation of citizen complaints and the abatement of violations through the mowing of weeds and removal of debris from 966 properties by the City Weed Mowing Contractor. BUILDING CODE BOARD OF APPEALS The Building Code Board of Appeals provides any person the right to appeal a decision of the code official refusing to grant a modification of the building code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. An application for appeal shall be based on a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalent form of construction can be used. A summary of the activities of the Building Code Board of Appeals for the fiscal year 2009-10 is as follows: Meetings Scheduled 2 Appeals Granted/Modified Appeals Filed 2 Appeals Denied Hearings Held 2 Appeals Dropped Re -hearings 0 Appeals Tabled All records are on file in the offices of the Inspection Department. DEPARTMENT OF LAW LITIGATION There are six (6) cases pending in the Circuit Court for the County of Wayne, where the City of Livonia, and/or City officials, are involved either as plaintiffs or as defendants. Six (6) other cases were resolved in 2009-10 either pursuant to a stipulation or by final judgment of the Wayne County Circuit Court. Four (4) cases are pending in the Ingham County Circuit Court. Two (2) cases were resolved in the Oakland County Circuit Court. There are three (3) civil cases pending in the 16th District Court. Fifteen (15) civil cases were resolved in the 16th District Court and one (1) of these cases had a moneyjudgment granted by the Court which remains unpaid. There are no cases pending in the Michigan Court of Appeals or the Michigan Supreme Court. Three (3) cases are pending in the United Stales District Court and one (1) other case was resolved. Two hundred ninety-eight (298) cases are pending before the Michigan Tax Tribunal. Seventy-four (74) other cases were resolved. (NOTE: Settlement agreements may have been reached in some of the cases reported as pending. It is the practice of the Law Department to keep a case open until the Tax Tribunal has entered a final order. The Tribunal often takes several weeks to enter final orders after receipt of the stipulation of the parties.) The foregoing does not include any appeals taken in ordinance violation cases from the District Court to the Circuit Court, and/or the Court of Appeals, and/or the Supreme Court. 11611 ZIM id•LJdt From December 2009 through November 2010, the following number of cases were disposed of in the Livonia District Court. Criminal Traffic Jury Trials Ordinance Misdemeanor 1947 1835 1 Ordinance Drunk Driving 276 There is one (1) case which was appealed from the 16th District Court which is pending in the Wayne County Circuit Court. Five (5) cases which were appealed from the 16th District Court to a higher court have been resolved. OPINIONS No formal opinions were issued by the Department of Law during 2009-10. Upon request, the Department issued a substantial number of recommendations in correspondence to the various City Departments, Boards and Commissions and the City Council by members of the legal staff upon various subjects and matters. This office represents the City and its officials from time to time in formal appeals and grievance proceedings before the Civil Service Commission. We also appear in matters involving the City before various State agencies, including the Michigan Public Service Commission, the Michigan Employment Relations Commission and the Michigan Liquor Control Commission. ARBITRATION Al present there are no arbitration cases pending in which this office is involved. CIVIL RIGHTS/EEOC COMPLAINTS Five (5) civil rights complaints are pending before the Michigan Department of Civil Rights. One (1) complaint before the EEOC was resolved. MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY In 2008, The Law Department filed a Petition for Contested Case with the Michigan Department of Environmental Quality with regard to an NPDES permit which is currently pending. ORDINANCES The following number of ordinances, prepared by the Department of Law, were submitted to the City Council and were adopted by the Council during the year 2009-10: amendments to the Zoning Ordinance and Zoning Map; amendment to the substance of the Zoning Ordinance; amendments to the Livonia Code of Ordinances. In addition, one (1) proposed ordinance amendment has been prepared and submitted to the City Council and is now awaiting Council action. The Department of Law assisted with the following property transactions in 2009- 2010: 1. City -owned property located at 19965 Inkster Road Pursuant to Council Resolution 133-10, the City -owned vacant lots located at 19965 Inkster Road were sold to Victoria Paschke by the Housing Commission for $10,000 in connection with the federal Neighborhood Stabilization Program. 2. HUD foreclosed property located at 11180 Haller Pursuant to Council Resolution 170-10, HUD foreclosed property acquired through the federal Neighborhood Stabilization Program and located at 11180 Haller in Section 36 was sold by the Housing Commission to Raquel Garcia for $69,000. 3. HUD foreclosed property located at 9994 E. Clements Circle Pursuant to Council Resolution 196-10, HUD foreclosed property acquired through the federal Neighborhood Stabilization Program and located at 9994 E. Clements Circle in Section 36 was sold by the Housing Commission to Michael Hur burt for $114,000. 4. HUD foreclosed property located at 29115 West Chicago Pursuant to Council Resolution 197-10, HUD foreclosed property acquired through the federal Neighborhood Stabilization Program and located at �7 29115 West Chicago in Section 36 was sold by the Housing Commission to Carole Ann Dempsey for $93,000. NOTE: Not included in this report are the numerous transactions involving the acquisition of easements without monetary consideration. OTHER BASIC FUNCTIONS 1. Preparation and drafting of proposed resolutions in connection with City Council meetings. 2. Providing a representative at meetings of the Zoning Board of Appeals, the Board of Ethics and, upon request, at meetings of the City Planning Commission, the Civil Service Commission, the Board of Trustees of the Employees Retirement System and other City commissions and agencies. 3. Preparation and review of all contracts entered into between the City and other persons, as well as approving "as to form' legal and other documents that are processed in the City. In 2009-2010, 255 documents were reviewed by staff attorneys. 4. Review, typing, and transmission to the District Court warrant requests (1123) as submitted by the Police Division and the Inspection Department. 5. Provide assistance to other departments in the collection of delinquent fees, charges and taxes by laking whatever steps may be necessary, including the institution of litigation. 6. Refer to the Michigan Municipal Risk Management Authority for disposition of all lawsuits and claims of action against the City which would be covered through the City's agreement with the Authority. 7. Provide legal assistance to various City department heads and supervisors with respect to labor matters, including review of proposed disciplinary actions. 8. Citizens' disputes and problems requiring the advice and counsel of this office are increasing and require more time than ever before. DIRECT SERVICE TO THE PUBLIC Overall circulation of books and other materials decreased in 2010 compared to last year, but circulation had just increased by a total of 20% over the previous 2- W year period. The 2010 circulation figure was still almost 50,000 higher than in 2008, prior to the 56 -hour reduction in hours of operation at Noble and Sandburg. Circulation on individual days at Noble and Sandburg has actually increased. Attendance at programs and use of computer-related services remain high at all locations. All departments maintained a wide variety of programs and services this year, despite staff and funding reductions. Civic Center Adult Services: Popular adult programming continued this year with ongoing series like: Film Movement, Classic Movies, Noontime Concerts, History Lives at the Library and Book Club. Special programs included: Ghost Hunting, Ice Cream Social (800 attendees!), Family Spelling Bee, Mothers Day Tea, Wii Senior Bowling Tournament and the Adult Summer Reading Program. Civic Center Library is one of the few area institutions to offer proctoring services for distance learning. 290 students beneffled from our exam proctoring service in 2010 (A 38% increase from 2009). Extensive organized links continue to be a popular part of the Library's website. Patrons can still access the library catalog and library account features from home. Online chat reference and the 'Wireless" service at the Library continue to be popular with entrepreneurs, job hunters and students. The Livonia Obituary Project is almost complete and will contain indexing for over 26,000 names from the local newspaper. A new "Lucky Day" collection gives frequent library users a chance to get recent bestsellers without wailing. The department's "one-on-one' tutoring service matches up tech savvy Teen volunteers with older computer novices. The Teen Summer Reading Program had over 200 attendees and other programs including Teen Advisory Committee, Movie and Gaming Nights and Creepy Campfire Tales were all big hits this year. Civic Center Children's Services: Storytimes and the Summer Reading Program brought thousands of local children into the library this year. Summer Reading events maintained a high level of participation, despite the temporary inconvenience of the summer -long parking lot project. Daisy the reading therapy dog continued to be popular with avid young readers anxious to share their favorite books with her during her monthly visits. A major highlight of this years programming was an author visit. Livonia was one of only 12 schools and libraries in Michigan chosen to host author Jeffery Schatzer who wrote The Runaway Garden. This program was sponsored by the Library of Michigan Foundation's Michigan Reads! Author Tour intended to promote the value of reading early and often to children. Outreach services to schools and daycare centers remained a priority as staff made school visits. A full roster of regular storytimes was also maintained, despite a loss of staff due to the hiring freeze. Partnerships with City departments and other organizations also supplemented Library offerings with programs like ELVs (Early Literacy Volunteers) reading tutorials, and the Tree Lighting Ceremony. Civic Center Circulation: The reduction in hours at Noble and Sandburg resulted in Civic Center circulating 66% of all items in the Livonia Public Library System. The Library has completed its first full year of participation in the MELCAT (Michigan Electronic 61 Library) service, which allows patrons to directly search and request items from libraries throughout Michigan. This resource -sharing program, along with our direct borrowing agreements through our regional cooperative TLN (The Library Network) has helped us continue to provide a high level of service despite a greatly reduced budget. This has also resulted in greatly increased employee activity to process these loaned materials with a significantly reduced staff. The department also helped with the re -organization of several collections making them more user friendly and helped raise awareness of library services by promoting the Summer Reading Program and National Library Card Month. Noble Branch: Despite A 50% cut in hours of operation (down to 3 days per week), the Noble Branch was busier than ever in 2010. The circulation in July totaled 10,414 (compared to 9,817 in July 2007 when the library was open 6 days per week). All areas of the library were weeded, leaving a more appealing and up to dale collection. Book discussion kits are now available for checkout for independent book discussion groups. The library offered a variety of programs including everything from our book discussion group for adults to our "lapsit" storytime for babies. The Summer Reading Program had many active participants at Noble and our "Books to Movies' series continues to be popular. Teen programs were well-received this year with our Teen Anime events being an especially big hit (attendance was three to four times greater than last year). Sandburg Branch: Sandburg experienced the same reduction in hours as Noble with greatly increased activity on the days they were open. A wide range of programs were offered this year including Babysitter certification training, Live Chess, One Stroke Painting, Landscape Painting, and Prom Dress exchange programs. There were art, drawing and photo contests for Teens, movie showings and outdoor obstacle course events. The Teen Summer Reading Program had 1240 hours of reading at Sandburg alone. 45 adults participated in the Adult Reading program, reading over 350 books with a chance to win 'themed" prize baskets. Other programs included the knitting club, the Jane Austen Book Club, Make Your Own Greeting Card, and an Aufism awareness program. The Kids Book Club, Lego, Cookie decorating, and science experiment programs were all very popular, as well as the new "Drop — In Play Date' program. At all locations onsite public internet stations and electronic card catalogs continue to serve citizens who may not have access to technology at home, especially during these difficult financial times. The SAM system continues to provide more efficient sharing of the Library's public access computers by allowing fair and equal use of library computers with minimal staff intervention. The Library is going into its 4th year of participation in the MAP (Museum Adventure Pass) program, which offers free passes to a variety of area cultural institutions, by checking them out at your local library. The "Park & Read" program went into a 2nd year in cooperation with Michigan's State Park system, which offers free passes to various recreational facilities. The Library's E - newsletter sfill remains popular and can also be viewed on the Library's website, along with an interactive schedule of upcoming events. The number of subscribers passed the 1,000 mark this year! Public meeting rooms provided at Civic Center, Noble and Sandburg branches continue to be in high demand as a venue for performances and a forum for community events and informational meetings, as well as the many library - sponsored programs that are offered. Numerous small citizen groups, clubs, and associations, as well as other City departments look to this significant public resource as a vital and valuable public service. Civic Center branch is always in particularly high demand with the public. Display areas at all locations remained popular and the Art Gallery at Civic Center Branch hosted a number of beautiful shows arranged by the Livonia Arts Commission. FACILITIES Work was completed on the Library parking lot and on the ring road that serves the Civic Center complex. This has resulted in safer and more convenient traffic flow and parking for Library users. There were also a number of technology updates this year with older equipment being repurposed as much as possible. The branches had their networks divided into a staff and a public VLAN. This allowed a reconfiguration of the public workstations, which provided more functionality for the public without sacrificing security. All workstations were upgraded to Internet Explorer 8 and MS Office 2007. Staff workstations were upgraded to current versions of SIRSI and MELCAT library software. Catalog stations were reconfigured for the new URL. New Circulation Desk workstations were installed at all branches with old computers redeployed to the Adult Reference Department. Library Commissioner Harriet Larson was re -appointed to serve another lens beginning in October. 8 staff members retired from the Library, including Librarian II Mary Kelly, Clerk Debra Finkbeiner, Library Aide II Maureen Gordon, Library Aide II Carol Dorsch, Library Aide I Anne Barnum, PT Clerk Typist Evelyn "Joyce" Truckly, Program Supervisor Karen Delany and Assistant Branch Librarian — Children's Services Trinidad Turse. Significant time was devoted this year to planning for the prospect of reduced funding in 2010/2011 and the staffing, operational and service changes that would result. A total of 13 positions (or 11.5 FTE) have been lost since 2008. FUNDING Millage funds have decreased in the last three years along with significant decreases in State Aid to Libraries and Penal fine revenue. The portion of the Library's budget that comes from the millage has shifted in recent years due to 63 reductions in the contributions from the City's general fund and to various State funding issues. Slate Aid to Libraries was distributed this year, but was reduced by 39.7% compared to 2009 (52% cul compared to 2007) and Penal fines remained at the same reduced level as last year (43% cul compared to funding in 2007). Stale Aid reductions not only impact Livonia directly, but also indirectly through the TLN library co-op that is our service organization. Services from this source will either cost more or be eliminated. Unfortunately, funding from all of these sources continues to be under threat of reduction or elimination at a time when the economy causes citizens to need and use our services all the more. Unique Management Service continued to function as our collection agency, recovering funds that allow the Libraryto replace lost and stolen items. The Library continues to seek outside funding and support to help supplement services to the community. The Library was awarded a Federal Stimulus Grant this year to fund 10 additional public access computers. The Livonia Arts Commission approved another generous grant to help underwrite the costs of the Noontime Concert Series. The Children's Department received a grant from The Michigan Humanities Council to cover programs during National Library Week. Local businesses generously donated incentives to the Library for its Summer Reading Program to help encourage young readers. The Library extends its heartfelt thanks to the many citizens who donated money to the Library in honor or in memory of their loved ones over the past year. The Friends of the Livonia Public Library awarded one $1000 scholarship to a worthy staff member pursuing her college education this year. The Friends continue to work tirelessly to organize and carry out their Book Sale events and the Friends Used Bookstore has proven to be extremely popular. The Library is especially appreciative of their hard work and generous donations during these difficult economic times. PARKS AND RECREATION We Create Community Through People, Parks and Programs October 2009 October2010 Library Program Attendance 30,385 30,715 Meeting Room Attendance 64,473 62,319 Registered Borrowers 45,522 46,721 Items in the Collection 310,983 292,265 Circulation 941,547 868,101 Library Website Usage 241,314 291,727 Internet Workstations 88,874 63,355 PARKS AND RECREATION We Create Community Through People, Parks and Programs A strong commitment to Parks and Recreation services is a key component to the success of our community. We provide facilities, programs, classes and opportunities where one's leisure time can: become wholesome, where memories are created, skills are developed and where the quality of life of our residents, their families and friends are enhanced. With the assistance of 14 full-time staff and 300+ dedicated and enthusiastic part-time staff, and the Department of Public Services, Building Maintenance, and Park Maintenance, in 2010 we recorded: • 22,684 registrations from 6,738 individuals. • An average of 2,800 individuals visited the LCRC daily. • 113,866 rounds of golf were played at our three courses. • 10,500 participants in Special Events. • 20,293 visits to the outdoor pools. • 29,585 who attended an organized picnic at a pavilion. • 3,700 athletic participants played over 6,030 games. We received $1,600.00 as well as in-kind donations from 45 businesses/organizations for parks, programming and special events. Parks and Recreation works cooperatively with and delivers services to other City Departments, civic organizations, community businesses and the Livonia and Clarenceville Public Schools. As part of this cooperation we have partnered with three (3) civic organizations to manage athletic facilities (Rotary and Jaycee Parks and Greenmead and Wilson Barn soccer fields) and with one community business DMC, Physical Therapy and Sports Medicine, Rehabilitation Institute of Michigan. Our Department recognizes the dynamic and unique role we play in fostering a healthy community and lifestyles of those we serve through one of our six Service Divisions. Aquatics Athletics Community Center Golf Special Events Parks The Aquatics Division is comprised of two indoor pools at the Community Recreation Center and three (Botsford, Clements Circle and Shelden) outdoor pools. We provide safe, educational, and enjoyable aquatic services to the citizens through a wide array of swim lessons, water fitness classes, open swim, lap swim, diving lessons, pool rentals, synchronized swimming, special events, and swim teams. 65 Community Recreation Center Over the last year the classes and programs we offered had over 4,236 participants, not including the swim teams. This is an increase from last year when we had 3,640 participants. We were the host of swim practices for four (4) swim teams, and are considered the home pool for three (3) of those teams. We are also the home of the Catholic High School League Swimming and Diving championships for both men and women. We are also the host of the BC District meet for USA swimming. Other large meets that we hosted include Tri County Swim League championships, the SISL championships, and the Snowball Splash. The listed meets had between 300 and 1,200 participants each. In addition we hosted five (5) dual meets for Ladywood High School, three (3) dual meets for the University of Detroit Jesuit High School, and one (1) dual meet for Catholic Central High School. Special events held at our Community Center this year included the 7' Annual Cardboard Boat Races and the 4th Annual Arctic Chill Indoor Triathlon. The Lap pool was shut down for routine and prevenfive maintenance in April, and the Leisure pool was shut down in August. During the August Shutdown time the Leisure pool deck was resurfaced. Outdoor Pools A total of 925 Community Center Pass Holders embraced the opportunity to swim at any one of the three (3) outdoors pools by purchasing a $5.00 pass. 20,293 visits were recorded at the pools this year (6,160 at Botsford, 10,010 at Clements Circle, and 4,123 at Shelden) including day and season passes. This was an increase from last year's total of 17,934. This year there were no significant capital improvements at the outdoor pools Our swim lesson program had 614 students at the Botsford and Shelden pools. This was a decrease of only one student from last year. We had 202 season pass holders which was a decrease from 320 last year. Three (3) different swim teams used our outdoor pools for summer practice. ATHLETIC DIVISION Athletic Division provides a wide variety of athletic programs for adults and youth of all ages. Programs include league play men's/women's softball, men's basketball, youth basketball, t -ball, coach pitch, softball, baseball, ice skating program, roller skating, soccer, archery, tennis and bowling. AW League Plav We offered over 31 different activities for team sports, had over 6,030 participants and played over 3,700 games. We offered the following team sports for participants ranging in age from four years to over 65 years old. We had over 164,376 *contact hours in our athletic programs. Programs Ages # of # of # of Avg Game Contact Teams Games Players Time Hours` Winter Men's 18 & older 16 112 160 1 hour 2,688 Basketball UAL 18& 85 892 1030 1.25 hours 26,760 Basketball under Summer Co-sponsored 18 & 123 1476 1,473 2 hours 70,848 Baseball & under Softball Collegiate 22 & 10 180 210 2.5 hours 18,000 Baseball under Men's Softball 18 & over 50 329 900 1.25 hours 14,805 Men's 18 & over 7 49 126 1.25 hours 2,205 Modified Women's 18&over 14 92 252 1.25 hours 4,140 Softball Co-Ed Softball 18 & over 16 112 288 1.25 hours 5,040 Senior Softball 55 & over 8 104 137 1.25 hours 2,340 T-Ball 5-6 yr olds 22 88 395 1.25 hours 3,960 Coach Pilch 7-8 yr olds 28 112 479 1.25 hours 5,040 Girl's 10& 8 32 132 1.25 hours 1,440 Slowpilch under Fall Men's Softball 18 & over 25 158 450 1.25 7,110 hours 67 'Contact Hours: 1. Baseball equals number of games x 40 (2 teams @ 20tteam) x length of game 2. Softball equals number of games x 36 (2 teams @ 18/team) x length of game 3. Basketball equals number of games x 24 (2 teams @ 12/team) x length of game 4. Youth Programs equals number of games x 36 (2 teams @ 18/team) x length of game 5. Does not include practice time or number of spectators at games Archery Range The outdoor Archery Range opened this year on Saturday, April 5. The range has seven (7) targets at various distances with an additional broad -head range. Several area Boy Scout and Girl Scout groups utilized the range for badge certifications. The range is open April through October on weekends from 10:00 a.m. — 4:00 p.m. and on Tuesdays and Thursdays in September through October from 4:00 p.m. until dusk. Over 930 people attended the range through general admission and season passes and the revenue for the range is $2,020.00. Ice Skating The City owns two ice arenas, Eddie Edgar (2 sheets) and Devon -Aire (1 sheet). The Livonia Hockey Association manages both rinks and offers leagues, clinics, tournaments and open skating. Our Learn to Skate Program had over 490 enrollments. In addition, 44 girls joined one of three Synchronized Skating Teams. The City hosted its bi-annual skating show and 95 skaters participated. The Community Center, in its eighth year of operation, continues to meet its mission of serving the whole community by offering annual memberships, daily admissions, class participation, league play, community group partnerships and rentals. Through all the ways we serve the community, the recreation center alone averages over 2,800 visitors per day. Since the center is only closed nine (9) days per year, almost 1 million people come through the door each year. Membership has increased by 5.7% despite the slow economy. The overall selection of programs and facilities at the Community Center continues to out perform any facility in the region. The Community Centers electronic fund payment plan for membership fees has been a success. Over 3,400 members are utilizing this convenient payment method. Total Annual Membership 13,518 Family 9,286 Adult 1,500 Couple 72 1,168 Senior Camp Swoosh 573 Special Events 880 Business/Corporate 290 Total Day Passes 42,929 Special projects completed in 2010 were: Resident Youth 10,030 Teens 8,868 Adults 7,170 Seniors 771 Regular Military 507 Free Military(Leave) 55 Total 27,401 Youth/Teen 175 Young Adult 147 Matinee 72 Summer membership 1,302 Non -Residents 7,304 4,077 3,931 216 N/A N/A 15,528 Many classes and leagues reach the maximum enrollment each session. The aerobics program has over 100 offerings per week. Internet class registration is 6.9% of our total. Total Enrollment 17,853 Aerobics 7,450 Classes/Leagues 2,368 Athletics 230 Personal Training 1,906 Camps 121 Camp Swoosh 573 Special Events 648 Climbing Wall 179 Swim Lessons 2,853 Fitness Center 252 Water Exercise 1,273 Special projects completed in 2010 were: 1. New carpel in kids quarters and game room. 2. 23 new cardio equipment pieces. 3. Refinished leisure pool deck. 4. Re -upholstered all chairs and benches 5. Upgraded pool drains to meet new safety code. 6. Added additional emergency electrical back up system. TM Fitness and Wellness Fitness and Wellness programming continues to offer variety. Members can take advantage of a number of services including: fitness hub workouts, fitness assessments, climbing wall classes, personal training, STOTT pilales reformer personal training, nutritional counseling, massage therapy, group exercise (aerobics) and Livonia's 100 Days to Health wellness program. The fitness hub has remained a very busy area of the LCRC. Equipment orientations are offered free of charge by the personal training staff. We also offer Polar BodyAge assessments. The BodyAge assessment provides an individual with a baseline measurement of their overall fitness level. The assessment takes into account a number of health and fitness markers including your strength, flexibility, percent body fat, nutrition, cardiovascular fitness and more to calculate the fitness of your body. For youth, we offer two types of youth orientations: Teens in Training Part I and Teens in Training Part 11. The fitness hub has 86 cardio machines, 17 selectorized weight -training machines, 2 cabled functional trainers, 2 sets of 5lb-1001b dumbbells and 1 set of 20115-1101b fixed curl bars. Cardio equipment is also available on the bridge leading to the track and in one of the track corners. Also available is an assortment of plate -loaded machines such as a smith machine, squat rack, leg press, calf raise and chest press benches. Another feature is the Eneroise Cardio Theater function found on most of our cardio equipment. The Enercise unit enables the member to lune into a T.V. program while getting their cardio workout in. With a staff of 12 climbing wall attendantslnslructors and a climbing wall coordinator, the climbing wall continues to be a unique feature of the recreation center. The wall has 13 routes ranging in degree of difficulty in order to challenge the novice through elite climber. The wall remains open for use seven days a week. We offer a range of youth and adult climbing classes throughout the weekends. Some of the specialty programs that we offer at the climbing wall are the rock wall climbing social every Friday night and a Boy/Gid Scout Merit Badge program. The Boy/Girl Scout Merit Badge program is a 34 hour class with classroom lectures and climbing wall time. With a staff of 11, personal training continues to be utilized on a consistent basis. Members can utilize personal training as an individual, couple or in a group setting. Memberswill typically meet with a personal trainer, lX or 2X or 3X or greater than 3X, a week, with frequency dependent on the individual goal. Personal trainers help members become successful with their fitness goals. Nutritional counseling is an additional service that the LCRC is offering. We currently have 1 registered dietitian and 2 nutrition coaches on staff. Members meet with the dietitian on an individual basis. This service is by appointment only. Members also meet with a nutrition coach through the Lifestyle classes. T We have incorporated dietary services into some of our class and seminar offerings. Massage therapy is a service that is offered to members as well as nonmembers. We currently have 2 certified massage therapists on staff. This service is by appointment only. Massage therapy is currently being offered on Tuesdays and Wednesdays. Group exercise (land aerobics) continues to be a popular offering. We currently offer 115 classes, seven days a week. We offer 58 classes in the evenings and 57 classes in the mornings. The majonty of our group exercise classes are 50 minute class lengths. We now offer 30 minute classes as well. Women on weights, lifestyle/body makeover, yoga, cycle, step, kickboxing and pilates are a few of our most popular classes. There are 28 certified aerobics instructors. Livonia's 100 Days to Health has become a successful community wide initiative to build partnerships with area businesses and increase community involvement with the use of programming through the Livonia Community Recreation Center. The goal of the program is to provide participants with simple, factual and educational information on nutrition, exercise, health and wellness for the entire family. The program runs from January to Apnl. The 2010 event attracted 658 participants. The 100 Day Weight Loss Fitness Challenge had 139 participants, losing a combined 312 pounds. Corporate partners included the DMC, Sl. Mary Mercy Hospital, Dick's Sporting Goods, Time loo Savor, Running Fd, Health Quest Back & Neck, Arden Courts and Tropical Smoothie Cafe. Grocery stores that are also participated were Krogers, Busch's, Joe's Produce and Trader Joe's. Participants involved in the 100 Days have access to exercise classes, nutrition seminars, wellness seminars, grocery store tours, rock climbing and free workouts and swimming on Fridays here at the LCRC during the length of the program. Snorts and Leisure In 2010, we continued to offer a variety of leisure classes to our citizens, covering all ages and all interests. We stave to offer quality programs at affordable paces for all our customers. Between the 2 winter sessions, 1 spring session, 1 summer session and 2 fall sessions, we offered over 300 classes/clinics and multiple day camp experiences for youth. Leisure classes include pre-school developmental classes such as Pre-school playgroup, 2's on the Move, Fun 2B Fit, LOCOLMolion and Imagination Station. We also offer dance classes for adults and youth including ballet and ball room. Kids Night Out continues to add fun and excitement every 3rtl Friday of the month for kids ages 5-12. We offer 20 different martial arts classes ranging from Tae Kwon Do to Kung Fu to Karate. We also offer enrichment classes for youth in the form of art and music programs, as well as painting classes for adults. 71 Indoor and outdoor sport programs include cheer/pom, baseball, volleyball, basketball, football, soccer, and tennis. They are run in a variety of formats including seven (7) week class sessions, 2-3 day clinics, week-long camps and instructional leagues. Camp Swoosh continued to provide so much more then just a place for kids to go in the summer. Each week, Camp Swoosh offered kids the opportunity to make friends, unforgettable memories, build leadership and social skills, use their creative side through art and themed projects, stay physically active and involved instead of silting at home watching TV all day, and most of all it instills a sense of pride to be a part of such a special group. This year Camp Swoosh generated just under $50,000 in revenue and averaged just over 31 campers a week. Kid Quarters Our short-term child care operation continues to serve the needs of our members, residents, and non-residents, allowing parents to slay active and involved while their children are in a safe, friendly, and fun environment while they work out. There were a total of 5,956 visits to Kid Quarters which generated just under $19,000.00 and averaged almost 500 visits per month. Rentals The opportunity for family, friends and neighbors to use the center for special gatherings is a great way for people to take advantage of the Community Center services. The following events took place in 2010: Birthday Parties 589 School Groups 14 Rentals 514 Bar/Bal Mitzvah 12 Party/gathering 37 Scout Groups 17 Meetings 10 Team party 6 Showers 42 Church groups 10 Company Outings 2 Total 1,253 Many teams rent gym time during off-season training to keep athletes in shape. After hour outings are an opportunity to have a more private event. GOLF DIVISION The City of Livonia Golf Division has had an exciting year of operations that was highlighted by the grand opening of the new Whispering Willows Clubhouse. Al the end of October revenue was flat from the previous year in total for the three courses. Fox Creek managed to be 6% up while the driving range al Whispering Willows was 35% down due to clubhouse construction. tT Rounds Played Whispering Willows 38,702 Idyl Wyld 32,938 Fox Creek 42,226 Total 113,866 Whispering Willows: The new clubhouse has been well received and has increased our reservations for outings. The cooperation of the departments of Engineering and Finance along with TJW Inc. and the selected contractors provided the teamwork needed for a successful project. Fox Creek: The course is in excellent condition with the greens running fast. Courses that once were considered in a higher class from a price perspective or due to course conditions are now being compared to Fox Creek. It has been a long standing goal of the Golf Division to bring Fox Creek to this higher level. Revenue continues to support this fad with rounds played being up nearly 10% in 2010 and the only course that is up in revenue for the season. Idyl Wyld: The cart storage area at Idyl Wyld was completed at the beginning of the season. This allowed all golf cars to be stored safely at night and provided the ability to use electric golf cars instead of gasoline. Idyl Wyld has continued to grow the junior and senior play while league revenue has continued to fall slightly. After various public hearings, permission was granted to Verizon Wireless to install a cell lower in Fairway Park with access through the golf course. The lease agreement should be finalized in 2011. SPECIAL EVENT DIVISION The Department places great emphasis on special events and programs. It is our intent to play an integral role in developing community involvement by working with local businesses and civic organizations that provide professional input, volunteers and/or financial assistance. A sense of family and individual pride and community spirit is developed through such events as; Daddy/Daughter dance, Mother/Son dance, holiday activities, summer playground program, Tree Lighting Ceremony, Cardboard Boat Races, Elk's Soccer Shoot and Hoop Shoot, Indoor and Youth Triathlon, and Outdoor Family Fun Nights, to mention a few. Over 10,500 individuals have benefited from participating in our special events, totaling 85,000 hours in which we had direct contact with them. 73 Event Ages # of Time # of Contact Co -Sponsored Days People Hours By Roller & Inline 5 & 24 1 400 9,600 Riverside Skating up wks Arena Youth Bowling 18& 26 2 300 15,600 Merri-Bowl, Leagues under wks Cloveranes, Wonderland, Woodland Kids Night Out 1 4 373 1,492 Playground Program 5-12 35 4 255 35,700 Tennis Lessons 6-10 6 1 114 684 Kids Triathlon 6-14 1 3 36 108 Wolverine Sports and Conservation Club Nature Camp 5-8 5 2 12 120 Mad Science 3-12 5 3 37 555 Camps Filmmaking Camp 12-18 5 2 6 60 Winter Santa's Gr K- 1 0.5 196 98 Livonia Kiwanis Workshop Calling 2 Santa Bowling 3-6 1 1.5 165 247.5 Merri-Bowl Santa Mailbox 7 & 1 0.5 274 137 Livonia Kiwanis under Essay Contest 5-12 1 1 302 302 Friends of the Barn Tree Lighting All 1 3 600+ 1800+ Rotary Club, Ceremony Libraries, Civic Chorus Lunch with Santa 12 & 1 2 102 204 Kiwanis under Elk's Hoop Shoot 8-13 1 2.5 24 60 Livonia Elks Contest Lodge 74 Event Ages # of Time # of Contact Co -Sponsored 14 & Days 5 People Hours By Family Luau 4-16 1 2 91 182 Livonia Elks Dance All 1 4 zoo+ 800+ Lodge Civic Chorus All 1 1 150 150 Civic Chorus Indoor Triathlon 18+ 1 2 75 150 DNR Cardboard Boat All 1 4 82 328 Races 18& 2 2 200 800 Livonia Civic New Years Eve All 1 3 354 1,062 Chorus Party 12 & 1 2 97 194 Kiwanis Spring under Take Pride in All 1 3 300 900 Rotary Club, Livonia Day Under Scouts, and School Groups Passport to Various 14 & 1 5 1000+ 5000 Sponsors Safety under Memorial Day All 1 4 zoo+ 800+ Veteran's Ceremony Alliance Hunter Safety 10& 1 12 50 600 DNR Course up Civic Chorus 18& 2 2 200 800 Livonia Civic Concert up Chorus Easter Bunny 12 & 1 2 97 194 Kiwanis Lunch under Egg Hunt 12 & 1 3 1800 5,400 Rotary Under Pitch, Hit & Run 7-14 1 2.5 100 250 LJAL/corporale sponsors Summer Music From the All 8 1.5 200+ 2,400+ Arts Heart Commission WWCTR Picnic All 1 2.5 200 500 WWCTR Extravaganza Family Nights in the Park All 3 3 30 270 75 Fall Lunch with 12 & 1 2 93 186 Kiwanis Goblins under Elks Soccer 13& 1 3.5 25 88 Livonia Elk's Shoot under Lodge Haunted Stroll 12 & 1 1 2,211 2,211 Friends of the under Barn Craft Afternoon 10& 1 2 69 138 Friends of the under Barn Turkey Trot All 1 3 537 1,611 Goodfellows, Various Corporate Sponsors Punt, Pass & Kick 15 & 1 1.5 12 18 MRPA under Hunter Safety 10& 1 12 50 600 DNR Course Up ;_1:7:6911ITA G1101� Our parks are a great place for families and groups to gather for picnics, outdoor activities or just to visit, walk, hike or use various amenities; pavilions, grills, play structures, ball fields, soccer fields, tennis courts, nature trails, walking paths, fitness clusters, in-line courts, playgrounds, sand volleyball courts or Wilson Barn. It is impossible to put a total number of individuals visiting our parks, now that's priceless" Park Maintenance maintains all parks, handles inspections and works with us in providing safe, clean and quality parks that our residents have raved about and come to expect. Approximately 422 pavilion permits were issued with approximately 29,585 attendees for Rotary, John Stymelski, Veteran's, Bicentennial, Clements Circle, Mies and Shelden Parks. Our revenue for the pavilion rentals totaled $33,460.50. Nine (9) picnic packs were rented. The parks were also the sites of numerous special events and activities. Cross- country ski trails were set at Bicentennial Park, Fox Creek, Whispering Willows and Idyl Wyld Golf Courses and had limited use. The Rotary Club continues to assist us in park improvements. T Improvements to the parks include removing the old playground and building a new playground at Beverly Park, placing new concrete around grills at pavilions, and replacing backstops and dugouts at Bicentennial Park diamonds #2 and #3. Marketing The Marketing Department strives to promote the assets of the department and how they influence the lives of those we serve, as well as, develop and cultivate partnerships, collaborations and volunteerism. As a department we are devoted to offering quality programs and facilities while providing the highest standards of customer service possible. The L Magazine continues to be our primary source of advertisement to our users. The L is distributed to Livonia's 39,000 plus households and the Livonia Recreation Center's non-resident members. The L Magazine is also available on our website. Other avenues to promote and advertise are through email blasts, news releases, website, flyers, posters, mailings, Livonia Television cable releases, testimonials, co-sponsors and partnerships, a new resident welcome letter and family pass to the LCRC, word of mouth, and 2 open houses per year. The LCRC Members can now enjoy the following new benefits 1. Al time of purchase or renewal they'll receive (2) complimentary passes for either a drop-in daily visit or a drop-in exercise class wristband. 2. If they refer a "new annual member' to the LCRC will receive a $15.00 credit to their account. Credit has no cash value. 3. Members may bring a maximum per visit of (2) guest children (age 4-12) and be charged the resident day pass rate. Activities and projects handled by the Planning Commission and the Planning Department for the year 2010 included the following: Subdivision Plats Considered Meetings Held Preliminary Plats 0 Public Hearings (48 items) 9 Final Plats 0 Regular Meetings (12 items) 4 Study Meetings (58 items) 13 Special Regular Meetings (2 items) 2 Yj Petitions Processed Amendments Rezoning 2 Master Plan Amendments Waiver of Use 17 Language Amendments (Ord543) Site Plans 4 Vacating Site Condominiums 0 Sign Permits 3 Greenbelt & Landscape 1 Satellite Dish 0 Lot Splits 10 Extensions 3 Throughout the past year, the Department was closely involved in the planning of several new developments, as well as several expansion and redevelopment projects, including: 1) Approval to construct and operate a drive-in restaurant (Sonic Drive - In Restaurant) located on the south side of Seven Mile Road east of Middlebelt Road; 2) The development of a contractors yard on behalf of John Deere Landscapes in an M-1 district, located on the east side of Merriman Road between the railroad right -0f --way and SchoolcraR Road; 3) Approval to operate a limited service restaurant (Subway) within the Burton Hollow Plaza Shopping Center, located on the east side of Farmington Road between Six Mile Road and Curtis Avenue; 4) Approval to operate a full service restaurant (Five Guys Burgers and Fries) within the Wonderland Village shopping center, located on the south side of Plymouth Road between Middlebelt Road and Milburn Avenue; 5) Approval for the outdoor storage of recreational vehicles by Schultz Auto Brokers, located on the west side of Stark Road between the CSX Railroad nghl-0f-way and SchoolcraR Road; 6) The construction of a medical office complex consisting of two separate buildings, located on the west side of Farmington Road between Lyndon Avenue; 7) Renovation of the exterior of the commercial center (Mid -Five Shopping Center), located on the southwest comer of Five Mile Road and Middlebelt Road; 8) The addition of drive-lhm facilities in connection with an existing restaurant (Dunkin Donuts), located on the east side of Middlebelt Road between Clarila Avenue and Seven Mile Road; 9) Approval to operate a full service restaurant (Dairy Queen) with drive -up window facilities, located on the southwest corner of Ann Arbor Road and Newburgh Road; rF 10) Expansion of St. Mary Mercy Hospital and its parking lot, located on the southwest comer of Five Mile Road and Levan Road; and 11) The exterior remodel of the commercial/office center (Livonia Plymouth Plaza), located on the south side of Plymouth Road between Harrison Avenue and Middlebell Road. 2010 STUDIES, SURVEYS AND REPORTS PREPARED 2010 Existing Land Use Quarter Section Maps 2010 Lot Splits Reports — 10 Fully Digitized In-house Petition Books • Pre 1964 • 19651hru 1976 • 19761hru 2001 Retail Vacancy and Building/Site Condition Survey Update Future Land Use Map Prepared Zoning Ordinance Amendments Updated Cellular Tower Map Updated Liquor License Map Provided PRDA District Map Finalized Census & LUCA Program Participation Data Provided Mailing Labels to Various Departments Provided Basic Demographic for Fast Forward Mainstreet Grant Application The Planning Department oversees and coordinates the activities and functions of the Economic Development Office. The focus of the Economic Development Office is to lend assistance to commercial and industrial businesses, maintain a list of available properties and buildings, expedite and provide guidance through the permitting process, and administer the various economic development incentive programs, such as tax exempt bond financing through the Economic Development Corporation, management of Livonia's Brownfield Redevelopment Authority, and oversight of the tax abatement programs (i.e., P.A. 198, P.A. 328 and Wayne County TURBO). Special emphasis of the program is to assist in promoting, retaining and attracting local industrial, commercial and retail enterprises within the City thereby strengthening and protecting the local economy and tax base. Over the past year, Livonia's economy experienced several ups and downs, but overall, fared relatively well. On the downside, the most notable occurrence was probably the departure of Quicken Loans from their headquarters located on Victor Parkway, followed by this summers closure of the GM Livonia Powertrain plant on Middlebelt Road. Other companies that have either left or are scheduled to leave by years end include HAVI Logistics, a food distributor previously located on Waco Court, and AAR Cargo Systems located on Inkster "D Road. Despite these and other Livonia -based companies that have either ceased operations or relocated, year -to -dale leasing activity for Livonia's 32+ million square feet of industrial and flex space saw a net positive absorption rale of approximately 2%. This means that for existing industrial buildings, the total square feet of leased space exceeded the total space vacated by approximately 727,466 square feet. Moreover, the past six (6) months has seen a sudden decline in the overall vacancy rale—from a len (10) year high of approximately 13.5% to a current estimate of 10.7%. Much of the recent activity can be attributed to a dramatic decline in property values coupled with excess space availability, which has had the effect of driving down lease rates and price per square fool sales to historic lows. Current estimates are that the average triple net lease rate is only $4.35 as compared to a little over two (2) years ago when the average was $5.66. With the automotive industry beginning to rebound, coupled with many companies' diversification efforts beginning to pay off, several Livonia businesses are either in the process or have near -lens plans of expanding and investing in capital, thus bringing new opportunities for redevelopment and job growth to the City. Key economic indicators show that Livonia continues to outperform, both from a national as well as a regional perspective. One in particular is employment. The City of Livonia's seasonally unadjusted jobless rale for the month of October was 5.6 percent, while the national average was 9.2 percent and Wayne County and the State of Michigan was 14.4 percent and 12.0 percent, respectively. The following summarizes several of the major projects and activities that the Livonia Planning and Economic Development office has been involved with over the past year. TIFCO/Delta Gear -Deka Research: This Livonia -based business is considering purchasing an existing vacant and obsolete building that would allow the Company to both expand and consolidate some of its operations. The building would be completely renovated and retooled for the production of gears associated with the aviation industry. The success of this project largely depends on the ability of the Company to work with the City, County and Slate to lower its capital investment costs. The final incentive package will likely include one or more of the following: the creation of a Plant Rehabilitation District and approval of an Industrial Facilities Exemption Certificate (IFEC); approval of a Brownfield Plan by Livonia Brownfield Redevelopment Authority; Wayne Counlys TURBO Program; and State of Michigan lax credits. Update: Currently underway, the transformation of the former Observer Newspaper building into a new state-of-the-art research and manufacturing facility for the production of precision gears and gauges is arguably one of the City's most significant and visible projects of the year. In July and August, the City Council approved four (4) separate tax Ti abatements, or Industrial Facility Tax Exemption Certificates (IFEC's), worth an estimated $1 over 12 years. The Company is anticipating a total capital investment of over $15M, including roughly $4M in building and site improvements and $11M in machinery and equipment. In addition, Delta is currently looking at purchasing another Livonia -based tool and gear manufacturing company and the Economic Development Office is assisting with the transfer of a preexisting IFEC over to the new owner. GM Properties: The Economic Development office continues to work closely with Motors Liquidation Company (MLC - formerly General Motors Corporation) in finding new opportunities for the two (2) former GM sites in Livonia. The successful reuse and redevelopment of these properties will depend largely on the Federal government's commitment to fund the needed environmental remediation, estimated to be approximately $7.4 million for the former spring and bumper plant on Eckles Road and $1.8 million for the former GM Powertrain facility on Middlebell Road. On October 20, 2010, MLC agreed to resolve its liabilities through the formation of an Environmental Response Trust, which will provide nearly $800 million in federal funding to clean up and promote redevelopment of 89 closed and contaminated former General Motors sites in 65 communities across the U.S. Under the proposed trust agreement, these auto brownfeld sites will have a guaranteed portion of funding for cleanup and site improvements and the potential for additional funding to cover cost overruns and other needs at these sites. Once the Trust takes effect, the closed GM properties will be transferred to a federal Trustee who will direct cleanup, redevelopment, and property transfer activities. Pending approval by the bankruptcy court expected in early 2011, the final framework of the Trust gives communities like Livonia considerable leverage to influence which developers will be selected to purchase ERT properties and also includes safeguards to ensure that the eventual redevelopment and reuse of the property falls within the interests and vision of the affected community. A123 Systems: On April 14, 2009, A123 Systems, Inc. — a leading supplier of high-power lithium ion batteries for the automotive industry — announced plans to locale in Livonia. The Economic Development Office assisted the Mayors office in negotiating a package of lax incentives to help convince the company to locale its main research and prototype development center at the former Technicolor facility at Seven Mile near Haggerty Road. The local incentive program includes the City's first-ever Act 328 Personal Property Tax abatement valued at approximately $1.5 million over 12 years, along with a Wayne County TURBO, which will save the company an estimated $372,645 over six (6) years. The projected total capital investment is $29 million. Update: By mid -summer, A123 Systems began production of its signature prismatic lithium ion cell and several prototype battery modules and packs. Work is currently underway on a second production line, as well as the development of a fully -automated module and pack assembly area within the Livonia facility. Hiring continues for both engineers and production specialists, with close to 300 current employees and approximately 160 direct labor jobs. The Economic Development Office continues to monitor the construction and assist wherever possible, including expansion opportunities, both for A123 and its key suppliers. Earlier this year, A123 initialed discussions with the City regarding the possible development of a new 80,000 sq.ft. manufacturing building at their site at Seven Mile and Haggerty Roads. Unfortunately, the expansion project has been put on hold, at least temporarily. However, as part of an earlier commitment to the State and one of its partners, DTE Energy, A123 has plans install a solar army field. A123 recently announced that it has expanded its contract with China's biggest automaker, Shanghai Automotive Industry Corporation, to develop lithium -ion cells for a 2012 electric passenger car. EcoMotors: Established in early 2008, EcoMotors is developing and testing an advanced high -efficiency diesel engine based on a patented design it calls OPOC, which stands for "Opposed Piston Opposed Cylinder." Crucial to the companys success is obtaining financing from both private as well as public sources. In May, Zhongding Holding (Group) Co., Ltd. and Global Optima LLC committed up to $18 million of engineering funding to EcoMotors for further development of its engine technology. Two months later, the company secured $23.5 million from Microsoft Chairman Bill Gales and venture capitalist Vinod Khosla, head of Khosla Ventures of Menlo Park, California. Although the company maintains its corporate offices in Troy, engine development and testing is currently being done in Livonia, and EcoMotors has identified Livonia as a possible location for its future manufacturing facility. As such, the Livonia Economic Development Office and Wayne County EDGE have been working closely with company officials on finding a viable site. Mayors Automotive Coalition (MAC): Livonia is an active member of this organization, which is made up of over 50 mayors and other local officials from across the nation that have joined forces to advocate for assistance to municipalities that are suffering the impacts resulting from the closing of automotive plants. MAC's primary mission is to push for federal action and assistance in the forth of programs, grants and legislation designed specifically to help communities clean up contaminated sites, re -tool old plants and manufacturing facilities, jobs training, and other efforts. The MAC Steering Committee is currently chaired by Mayor Kevin Hinkley of Wixom, MI, and is managed and supported by The Ferguson Group, a government affairs consulting firth based in Washington, DC. Since its inception in December 2008, one of the top priorities of MAC has been to secure federal funding for the cleanup and redevelopment of closed automotive manufacturing, assembly and supplier sites. MAC first proposed the establishment of a trust fund for auto brownfelds in January 2009, and in following months, met with members of the White House Auto Task Force, the Environmental Protection Agency and other Administration officials to advocate for this approach to cleaning up former auto plants. When the Environmental Response Trust for former General Motors sites was announced in May 2010, MAC immediately began advocating for a strong role for local governments in the cleanup and redevelopment of sites located within their community. The Livonia Economic Development Office participates in monthly conference calls with other MAC members, as well as officials from the EPA and Department of Commerce. Norwegian Jake's: This Company provides pre-packaged meals, such as "Kids' Meals," "LunchBoxers" and 'Snak Packs." Currently, Jake's outsources most of its food processing operations to other companies. For the past several months, the MEDC has been assisting the Company with finding a new production facility—one that it would both own and operate. One particular Livonia site that holds some promise for the future home of Jake's new food processing facility is the former meat packaging plant at the old Advantage Logistics complex (Kroger warehouse) located at Middlebelt and Industrial Roads. This building, however, will require substantial capital investment and renovation in order to meet today's FDA standards, and the MEDC and Livonia Economic Development Office are looking at various tax incentive programs in order to make the project economically feasible. W.F. Whelan: W.F. Whelan Co. is an import warehouse distributor based in Romulus, Michigan, where it maintains a 500,000 sq.ff. facility designated as a Foreign Trade Zone. As a designated FTZ, the merchandise it handles is not subject to U.S. duty or excise lax, and certain tangible personal property is generally exempt from stale and local ad valorem taxes. The Company primarily handles air and ocean export shipments for the automotive supply industry. Earlier this year, the Livonia Economic Development Office was contacted by officials at W.F. Whelan about the possibility of establishing a new warehouse and distribution center in Livonia. Two possible sites were identified, including the former Advantage Logistics warehouse at Middlebelt and Industrial Roads as well as the former GM Livonia Powertrain facility. Despite the many advantages that either of these site offered in terms of location, size, etc., to make the project economically feasible would have required a significant investment, both in terms of time and capital. The City worked cooperatively with the MEDC and the owners of the properties to offer an attractive incentive package; however, despite our best efforts to "level the playing field" with other locations outside of the City that didn't have the same or similar constraints, the Company ended up selecting a location in Canton, MI. Nova Star Solutions: Nova Star is a Livonia -based company with headquarters located at 35200 Plymouth Road. Founded by David Baumgarten, NovaStar Solutions, L.L.C. is a privately held firth that offers flexible combinations of IT services including hardware, asset management, financial services, maintenance and support. In June, Mr. Baumgarten contacted the Economic Development Office for assistance in finding a suitable location for his expanding business. Once the number of qualified sites was narrowed, the City Economic P Development Office coordinated with the Assessment and Inspection Departments to work closely with Mr. Baumgarten and his team to address several cost -sensitive issues that eventually led to the companys acquisition of a vacant industrial building located at 37000 Plymouth Road. The Company is expected to hire at least 15 new employees to work at and manage the new facility, which will be used primarily for refurbishing and reselling computer hardware. Wahler Automotive: In May, Wahler Automotive Systems sought and obtained an exemption of personal propedy taxes, permissible under P.A. 328 of 1998, for an investment in new equipment, machinery and other personal property improvements totaling approximately $700,000. Wahler specializes in the production of thermostats and other related temperature control devices for the automotive industry. The Company maintains its U.S. operations in Livonia, at 13753 Otlerson Court, which is on the south side of Schoolcraft just west of Wayne Road. This 11,000 sq.ft. facility is where Wahler warehouses and ships its products, which, until just recently, were being manufactured primarily in Brazil. Wahlers goal was to bring some of its manufacturing operations to the United Slates; however, in order to be competitive with its overseas manufacturers, the company had to find ways of lowering its costs, and thus the impetus for obtaining a lax abatement. The Livonia investment includes two (2) new assembly lines. Wahler is hopeful that if they can successfully compete with their off -shore affiliates, then the parent company, which is based in Germany, will bring additional assembly operations and investments to Livonia. The Council approved a 100% abatement of personal property taxes on an investment of approximately $700,000. The duration of the exemption is for eight (8) years, and represents only the second time that a personal property lax exemption under PA 328 has been approved by the Council. Fast Forward Main Street: This project was initiated the late 2009 with assistance from the Chamber of Commerce and St. Mary -Mercy Hospital. FFMS is non-profit organization that provides support to small businesses, and is funded primarily through government grants and other private and public sector sponsors and foundations. The overall goals of the project are to: 1) strengthen and build sustainable small business entrepreneurship; 2) promote community business development through networking and focused organization; 3) identify the factors that influence individual and community success; and 4) create a sustainable structure that will remain in the community after the project is completed. A Fast Forward Advisory Committee has been created for the purpose of spearheading the project. Thus far, the focus of the Advisory Committee has been to secure federal funding and develop a project outline and schedule. A grant application that would finance a significant portion of the project budget is pending with the Department of Commerce Economic Development Administration. A response is due in the next few weeks, and will determine if the project moves forward. In the meantime, the Advisory Committee is in the process of identifying those businesses that will participate in T the program. A select number of businesses will receive direct coaching, and will also participate in larger roundtable meetings with the Advisory Committee and other community leaders. Another significant aspect of the project is a research component that is being developed and managed by the Business School at Madonna University. Leapers: On May 12, 2010, the Council approved an IFEC for Leapers/UTG Pro - a Livonia company that designs, builds, warehouses and distributes a wide variety of sporting goods. Leapers currently has two Livonia facilities, including one on Capitol Street, where it maintains its corporate headquarters and design and testing operations, and is also where it warehouses and ships many of its products. The Company's U.S. manufacturing and assembly operations are undertaken at a second facility located at 37250 Plymouth Road. With an eye towards future expansion of its manufacturing operations and the possibility of one day opening a retail outlet, Leapers worked with the Economic Development Office to acquire two (2) additional Livonia properties. One is located at the northeast corner of Plymouth and Newburgh Roads adjacent to the company's existing manufacturing and assembly facility. The other is a building located next to the company's headquarters on Capitol Street, where they are in the process of replacing the roof, installing radiant heal, and making other improvements in order to transform it into a world-class manufacturing facility. Staff is currently working with the company's legal counsel, Lynn Gandhi of Honigman Miller, on the preparation of a lax incentive package that is expected to be brought before City Council sometime this winter. Helm: Established in 1943, Helm is a specialty fulfillment provider based in Highland Park, which focuses on branded merchandising, publications management and fulfillment distribution. Some of Helm's more recognizable clients include Carharl, Ford Motor Company, General Motors, Chrysler, Toyota, Napa Auto Parts, Honda, and FTD. The Livonia Economic Development office is currently working with Company officials and the MEDC for a possible distribution facility in Livonia. Western Wayne County Brownfield Coalition: Livonia is working with SME, Inc. together with the communities of Northville Township, Plymouth Township, Garden City and Westland, to apply to the Environmental Protection Agency for FY2010 Brownfield Assessment Grant in the amount of $1 million. Livonia will serve as the lead community in applying for the grant. Update: In April, the City was notified by its agent on this project, SME, Inc., that our grant request to the EPA was not approved. Michigan had the highest number of grant applications (60) of all the states. Of those, only 13 Assessment Grants and 6 RLF Grants were awarded. SME, Inc. wrote 50% of the successful MI applications, and had a 60% success rate overall in the Midwest. The national average award rale was -22%. A&R Packing Company: In December 2008, fire destroyed the A&R Packing facility located in Hamtramck, MI. A&R is a food processing company that cures, smokes, packs, and ships a variety of meal products to markets across SE Michigan. The City worked with the owners to relocate their operations to an empty 47,000 square fool industrial building at 34165 Autry. For the past several months, A&R has been undertaking a multi-million dollar conversion of the building for its food processing operation that, when complete, will employ approximately 40 hourly workers and 5 salaried employees. The Livonia Economic Development Office is currently assisting the owners on a lax abatement application scheduled for the Council's review in October. Update: On October 7, 2009, the Livonia City Council approved A&R's request for a lax abatement on a projected $2.5M investment. Since then, the Company has invested over $5M to transform the building at 34165 Autry, formerly occupied by an auto supplier, into a modern smokehouse and meal packaging facility. The Company employs approximately 50 hourly workers in addition to 4 to 5 salaried personnel and is about to add a full second shift to its production operation. Quality Metalcraft: Quality Metalcraft specializes in manufacturing metal stamping dyes for the automotive industry. Their operations, including a small foundry, are housed in several buildings on Glendale Avenue just east of Farmington Road. In July, Mark Taormina loured QM's facilities with its CFO, Scott Bain, to learn more about the Company and to assist with a planned investment of approximately $2.5 million in new machinery and equipment. In order to meet the October 31" deadline, Quality Metalcraft has recently submitted an application for an Industrial Facilities Tax Exemption Certificate, which is scheduled for public hearing on October 7'. Update: Quality Metalcraft has been a Livonia -based company for over 40 years, and serves primarily as an automotive prototype supplier. More recently, the company has evolved and diversified its operations to include specialized production and assembly, as well as utilize its design expertise on other industrial and commercial applications, such as architectural metal installations, defense contract work, and alternative energy. To assist in these efforts, the City Council approved a tax abatement for new personal property capital investment in the amount of $2.5 million. The new machinery and equipment includes robotic assembly and weld equipment, and an estimated 24 full -lime jobs will be created as a result of QM's investment. In addition, Quality Metalcraft recently moved its Aerofficienl project into the old Sigma building on Farmington Road. Aerofficienl is a patent -holder of advanced aerodynamic fairings that increase the operating efficiency of tractors pulling trailers by 11-12% when moving a highway speeds and even greater efficiency when traveling in winds greater than 3 MPH. These high-tech aerodynamic devices improve operating efficiencies of W commercial tractor -trailer systems, significantly reduced fuel consumption and greenhouse gas emissions, and also improving highway safety by reducing the vortex created at the rear of the trailer. McLaren Performance Technologies: McLaren continues to secure new contracts and diversify its line of products both within and outside of the automotive industry. The Company's most recent discussions with the City, County and Stale involve the possible acquisition of an additional building to add to its campus on Eight Mile Road. The new facility would house a combination of engineering, product development, and back office operations. The Livonia Economic Development Office continues to work with McLaren on a regular basis. Update: This past year was an extremely busy one for McLaren Performance Technologies. The expansion of Buildings #2 and #3 were completed, and in April, Council approved the rezoning of a portion of McLaren's property from residential to parking, thus allowing the company to expand its Livonia campus by acquiring the "Cushman' building. A new truck dock and ramp was added between the two (2) sites, allowing materials to be moved back and forth without disrupting traffic on Eight Mile Road. The new building has been cleaned and interim renovations have been made to both the interior and exterior. McLaren has secured new contracts with Volkswagen, GM and Ford, and has plans to complete the parking expansion and other site improvements in 2011. Misc. Retention and Attraction Projects: The Livonia Economic Development Office meets with existing and prospective businesses on an on-going basis to learn more about their operations, address any concerns they may have, provide information on local incentive programs, and direct them to the proper State, County and/or City agencies or departments for additional assistance. Below are just a few of the companies that the Economic Development Office has been in contact with over the past year: • PolvFlex Products: PolyFlex engineers and manufactures "dunnage' for material handling and manufacturing process applications. The company currently has two (2) Livonia facilities that it leases. The Economic Development Office is assisting the owner of the company, Mr. Russ Campbell, in finding a new building in Livonia where it can consolidate its operations under one (1) roof. • Delohinius Medical Technologies: Karmanos Cancer Institule's'Delphinius' is a Michigan start-up company that builds a three-dimensional ultrasound imaging device for use in detecting breast cancer. The Economic Development Office met with company officials and worked closely with their real estate broker to find potential sites in Livonia. Ultimately, however, the FY company decided to locate in the Michigan Life Science and Innovation Center at 46701 Commerce Center Dnve, in Plymouth, MI. • Bakery Distribution Center. For the past several months, the Livonia Economic Development Office has been working with a general contracting and development company based in Illinois on the possible development of a new bakery warehouse and distribution center. The selection process has been narrowed to a couple of vacant parcels in the industrial corridor, which the company is considering. Should the project move forward, it would entail a new 16,000 sq.it. building situated on 4 to 5 acres of land, and have a construction cost of approximately $1.1M. • Slorch Magnetics: The City and Jeff Sands of the MEDC recently mel with the VP of Manufacturing, Tom Papora, to discuss potential lax incentives and other assistance programs to facilitate the company's upcoming plans to purchase new machinery and equipment in connection with its primary operation, which involves a wide variety of magnetic product applications, including automation components and assemblies, separation and filtration devices, and magnetic conveyor systems. • Alpha: Discussions are underway with Chuck Dardas, COO of Alpha Group, on ways the City and Stale can help incentivize the company's future growth and diversification plans. Alpha is in the process of designing new products and undertaking new projects that fall outside of the companys traditional business model of serving the automotive industry. Assistance with financing, job training, property tax abatements, and job lax credits are being discussed as possible ways to make sure that Alpha remains one of Livonia's leading and most respected corporate citizens. • Colwell & Salmon Communications Inc: Working under contract for a company called ISGN, Colwell and Salmon (C&S) began operations in early 2010 within the Laurel Park Offices. The companys primary client is GMAC, and they were hired to negotiate loan modifications with homeowners struggling with their mortgages. The company's decision to locale in Michigan was in large part due to a MEGA tax credit valued at approximately $1.4M over four (4) years. The State tax breaks are contingent on the company successfully reaching several benchmarks and other requirements, one of which is to obtain local support in the form of a tax abatement. To date, however, C&S has neither obtained any tax credits nor petitioned the City for a tax abatement. By mid -summer, the company had approximately 150 employees on its payroll, but due to a reorganization of GMAC, that number has gone down to a current level of around 25. The Livonia Economic Development Office was recently informed by an ISGN official that the company is in the process of negotiafing a new contract with a different lender, which—if successful --could revive the level of activity to a point where the company is projecting the need to hire as many as 300 new T employees. If in fad the new contract materializes, the Livonia Economic Development Office will assist the new service provider, whether ifs C&S or some other company, in filing an application for an abatement of personal property taxes for any new equipment that is needed, which would then qualify the company for the higher value MEGA lax credits. • Greenwood Nursery and Plants: Staff is currently working with the new owners of this property, which is located on Joy Road between Middlebell Road and Hartel Street, to renovate the structure and clean up the site so that it is no longer a blight on the neighborhood and a potential safely hazard. To help spur the investment, projected at over $500,000 for the building alone, the City is encouraging the use of the TURBO Development Program through Wayne County's Land Bank. • Bigg Burger: In November, after nearly two (2) years of work and an investment of over $1 million, Bigg Burger finally opened its doors in what was once the former Taco Bell restaurant located on Farmington Road just south of Seven Mile Road. In an effort to help offset the significant costs that were needed to bring the building up to code and make it a first-class facility, the owner is seeking a 5 year/50 percent tax rebate under Wayne County's TURBO Program. The County has received an application, but before it can be acted on by the Land Bank, it must first be approved by the Livonia City Council. • Technosemichem: This Korean -based company manufactures chemicals used in the development of lithium -ion batteries. With a desire to be close to one of their main clients, A123, the Livonia Economic Development Office mel with company officials who were in town last January to look at a number of potential sites to serve as their U.S. manufacturing facility. Several properties were considered, but in the end, the company selected an existing building in Plymouth Township. One that was immediately available and already equipped with some of the unique features, such as "clean rooms,' that are needed as part of their manufacturing operations. • M Jacob & Sons: In November, M. Jacob & Sons announced plans to consolidate their existing operations in Detroit and Farmington Hills into the former Action Distributing building at 35601 Veronica. The company, which has been in business for 125 years, specializes in the warehousing and distributing containers for various industries, including food and beverage, health and beauty, household and garden, auto and industrial, and drug and vitamin. M. Jacob & Sons employs approximately 35 people in the warehouse, in addition to having several office and sales personnel. The building covers over 100,000 sq.ff. and is situated on 7.8 acres. Business Ambassador Program: In 2010, Mayor Kirksey launched his "Business Ambassador Program" as a way of bringing together a select group of Tm individuals from the City's business community and members of his leadership staff with lop officials of local businesses to help identify solutions to the everyday issues that affect Livonia's corporate community. Meetings were held with TRW Automotive and Awrey's Bakery, resulting in several action items that the Economic Development Office either had direct involvement with or was able tofacilitate through contacts and coordination. Retail Vacancy and Building/Site Condition Survey: This fall, Planning and Economic Development Department staff conducted a detailed drive-by survey of nearly all of the City's retail establishments. The purpose of conducting the survey is to create a list of vacant retail buildings and tenant spaces, as well as provide a building and site condition rating. The survey covered all arterial roads and commercial areas within the City. For the condition rating system, the following four (4) categories are used to identify the general condition of the properly: 1) standard, 2) minor repairs needed, 3) major repairs needed, and 4) dilapidated condition. The results of the survey will be digitized and incorporated into the City's GIS, thus making retrieval of the data easier, more accessible, and of greater value to other City Departments, such as the Inspection Department as part of its administration and enforcement of the Vacant and Abandoned Building Ordinance (VABO). eCities Award: In October, Livonia was recognized as one of seven lop - performing communities in the Slate of Michigan al fostering entrepreneurial growth and economic development in a study by researchers at the University of Michigan-Dearborn's Center for Innovation Research (iLabs). Livonia was honored for its concerted effort to fast-track meetings to address corporate or business investment issues as they arise. The City was also credited for its innovative Business Ambassadors effort, which involves sending private sector volunteers to meet with management of local businesses to learn about concerns or ways that Livonia officials can assist in growth. These meetings have opened up the lines of communication to help address issues quickly, including infrastructure concerns. Costar: Costar is the nation's leading commercial real estate information company. As a recent subscriber, the Livonia Planning and Economic Development Department is now better equipped than ever to instantly retrieve up-to-date data and information on the local commercial real estate market. Costar provides the Economic Development Office with an indispensible tool for tracking the market, responding quickly to inquiries, and assisting businesses that might be interested in expanding or locating in Livonia. MAPS The Planning Department has prepared many new maps for City use and has revised others. These maps are used at the various public hearings conducted Wk by the Planning Commission and City Council. The maps are also made available to other City departments and groups. GIS The Planning Department confinues to work closely with the Information Systems Department and other City Departments involved in the development and maintenance of the City's desktop Geographic Information System (GIS). The Cilys GIS is a powerful collection of computer hardware and software designed to visualize, explore, query and analyze data geographically. The Planning Department utilizes the GIS on a daily basis for a variety of planning related tasks including: mapping, obtaining land use statistics and information, generating mailing labels for public notification purposes, and much more. As part of its responsibility of providing accurate and current land use information, the Planning Department maintains the following spatial GIS layers and accompanying attribute information Zoning Liquor Licenses Existing Land Use Cell Towers Future Land Use Truck Routes Building Footprints Act 198 Industrial Districts Control Zones JA9pI7IL`[el *7aVa1-L690 The Planning Department continues to expand the use of its computer database, which was designed and developed for the purpose of tracking and storing information about all of the various petitions that the Department is responsible for overseeing. The new database was created with several benefits in mind, including faster and more efficient delivery of information to residents, other City Departments and developers, better record keeping, and expandability and compatibility with other computer software programs including the GIS. The Planning database was developed using Microsoft Access and includes detailed information on each petition including the type of project, the review procedure, the applicant, critical deadlines (i.e., public notificafion), past history, zoning, etc. Select information can be linked directly with the GIS and viewed in a spatial context. For example, maps can be generated showing the locafions of all properties involved in certain types of land use proposals (i.e., restaurants), over a given period of time. As of November 2009, the Planning database contains detailed information on approximately 1,729 petitions. Hundreds of hours have been spent supplying other departments with technical help including: ELI Community Resources Assessors Office Historical Commission Engineering/Inspection Legal Department Library Commission Parks & Rec. Finance Department Historic Preservation Housing Commission Police Department SITE PLANS Since the adoption in July of 1972 of the General Site Plan Approval Ordinance, approximately 1,283 site plans for commercial and office developments have been processed. Recommendations are made on site development proposals in order that functional, aesthetically pleasing developments, which are compatible to surrounding developments, are accomplished. Through landscape treatment of sites, the Planning Commission and Department maintain strong emphasis on quality of site developments. LIVONIA DIVISION OF POLICE SUPPORT SERVICES DIVISION Support Services is responsible for the efficient day-to-day operation of the Department. Preparing and maintaining the budget, purchasing, training, personnel, labor relations, and contact with citizen groups, reports to the Mayor's Office, City Council and various City Commissions and investigating citizen complaints are also important functions. Training During fiscal year 2010, the Training Division coordinated the attendance of our officers at 123 off-site In-service training courses and administered the Slate "302" Funds as well as the Federal Bullet Proof Vest Grant. The Training Division also ensured that all of our officers completed the MCOLES Firearms Proficiency Standards, to include our Reserve Officers. In addition, Training was responsible for researching, developing and implementing six In-house training sessions on topics which are considered to be high risk/low frequency occurrences. Some of these topics included: Use of Force (subject control), Precision Immobilization Techniques (PIT), Positive Mental Mind -set, Low Light Engagements, Traffic/Felony Slops, and High Risk Calls for Service. Many of these sessions included the use of force -on -force scenarios, which stimulate the sympathetic nervous system, thereby mimicking the same sensations officers will encounter when faced with similar situations in a real life setting. This does not include the five Mandatory Training sessions, which covered: Safe Delivery of Newborns, Legal Update, Dealing with People with Mental Disabilities, Alzheimer's & Dementia and Intermediate Weapons Training (Taser, Batons & Personal Chemical Agents). Finally, Training also coordinated sending two of our members to the Northwestern University School of Police Staff and Command, which caries prestigious accreditations. Communications Activities include the maintenance of the Department's Ericsson radio system (consisting of over 600 mobile and portable subscribers citywide). The system also includes its base site and the dispatch center equipment (computer assisted dispatch terminals, Positron Lifeline 9-1-1 premise equipment, early warning sirens, cable override capabilities, Law Enforcement Information Network teletype equipment, etc). Maintenance was performed on the City's early warning sirens, to narrow-band them in compliance with upcoming FCC mandates. Other activities include the building's Uninterruptable Power Source system and its battery bank as well as the proper testing and operation of our emergency generator. Communications also assists the Vehicle Maintenance Coordinator with installation and removal of radio equipment in all city vehicles when acquired or decommissioned as well as assisting Computer Services with the maintenance of in-vehicle lap tops in emergency response vehicles. Significant progress has continued in the coordination of the 800 MHz public safety spectrum re-banding mandate issued by the FCC. This will call for the re- tuning or replacement of a good deal of our existing radio equipment, affecting master site, base, mobile, and handheld radios. Progress has also continued into expanding interoperability by exploring the possibility of joining the Michigan Public Safely Communications System (MPSCS) and also the feasibility of a Livonia/Canton shared dispatch services operation, which is nearing completion. Computer Services Computer Services is responsible for research and development, maintenance, implementation, training, support, and purchasing for the Police and Fire Departments 300+ computer devices, software and specially equipment. This include desktops, mobile scout car computers, printers, servers, fingerprint identification equipment, video and audio devices, surveillance equipment, wireless and Bluetooth devices. Computer Services also supports multiple networks including all fire stations, the CLEMIS consortium, the Emergency Operations satellite communication and mobile scout car wireless communication. In all, over 3,200 projects, support calls, and requests have been completed for 2010. In 2010 the Computer Services Bureau deployed the E-Log program, enabling Officers to electronically document their daily logs, making investigative searches faster and more thorough. Energy saving software was deployed to networked computers saving approximately $2,000 dollars in electrical costs. Additional activities included creating a searchable database and storage system for investigative leads, implementing a backup dispatch center in the Emergency Operations Center, implementing computerized gun range equipment, assist with the updated court arraignment ETi video system, updated both the jail management software and recording system software, and assist in the deployment of a new phone system Central Records This bureau receives, reviews, and files all arrest and history information as well as verifying and updating information on incident reports as required by Slate mandated reporting procedures. In addition this bureau fills Freedom of Information requests, discovery orders and subpoenas, electronically fingerprints citizens, and issues pistol purchase permits. Citations issued in lieu of using the E -Citation application are manually entered by this bureau. Property & Licensing The main function of the unit is to receive, document, and store evidential and non -evidential property coming into the possession of the Livonia Police Department, in a safe and secure environment. Other work activities of the unit include the control and tracking of impounded and abandoned vehicles, oversight of vehicle auctions conducted by lowing agencies, categorize and submit confiscated firearms to the Michigan Stale Police for destruction, licensing taxi cab operators and other licensing investigations or certifications required under Title 5 of the Livonia Code of Ordinances, and holding an annual property and bicycle auction. The Investigative Division is comprised of several units including: Detective Bureau, Crime Scene Unit, Crime Prevention, Special Victims Unit, Court Services/Liquor Control Enforcement, Internet Crimes Against Children, School Resource, Crime Analysis and Western Wayne Auto Theft Task Force. The Detective Bureau responsibilities include the investigation of most of the reported crimes. These include assaults, robberies, burglaries, larcenies, and frauds. The crime scene unit is responsible for processing crime scenes which includes the collection and analysis of evidence. Crime Prevention duties include lours of the police station as well as leaching civic groups and businesses crime prevention techniques. The Special Victims Unit investigates domestic violence and sexual assault cases. One of the officers assigned here is also our Polygraph Examiner. Court Services/LCC enforcement handles the daily court activity and process all warrants. They also investigate Michigan Liquor Control Commission license applicants and enforce the MLCC laws. A Police officer is assigned to the Michigan Stale Police Internet Crimes Against Children Unit (ICAC). The ICAC Unit investigates individuals who, via the Internet, attempt to lure minors for illicit acts. The officer assigned to the Western Wayne Auto Theft Task Force is responsible for investigafing auto theft Z! complaints in the City and also works as a task force member to deter, investigate and prosecute auto theft cases at a regional level. The School Resource Unit is comprised of Police Officers who are assigned to the middle and high schools. They provide a liaison between the police and schools and investigate any crimes that occur at the schools. A Clerk Typist serves as an Office Manager responsible for daily logs, employee time records, sex offender registry, canceling warrant recalls, and handling writs. The Crime Analyst is responsible for research, compilation, analysis, mapping of crime trends/pattems and distribution of such findings throughout the department. This information assists patrol, investigative and administrative staff in planning the deployment of resources for the prevention, intervention, and suppression of criminal activities within the city. Patrol Bureau The Patrol Bureau provides around-the-clock assistance, protection, order maintenance, and law enforcement to the City of Livonia via three platoons of certified officers, professional 9-1-1 Emergency Medical trained Dispatchers, and Public Service Aides staffing the Days, Afternoons, and Midnight shifts. These men and women stand ready to answer any call for service as well as well as generating their own self initiated field activity from routine patrol of the City's 36 square miles of residential, industrial, business, and freeway settings. It is the backbone of the Police Department. Traffic Bureau All Traffic Bureau personnel have been trained in traffic crash investigation - which is the primary focus of this bureau. Several officers within this bureau are also trained in crash reconstruction. This bureau investigates all serious injury and fatal crashes. This bureau includes the Motorcycle Unit and Motor Carrier (commercial vehicle) enforcement officer. Secondary responsibilities include investigations of traffic related crimes and their prosecution, selective enforcement activities, traffic crash pattern analysis, engineering enhancements for improved traffic flow and increased safety, breath lest instrument calibrations, school crossing guards, planning board and zoning board research and recommendations. The Traffic Bureau Sergeant is an ad-hoc member of the Livonia Traffic Commission and attends all meetings. Secondary responsibilities include injury and property damage crash investigations, hit and run crash investigations, reckless driving complaints, fleeing & eluding investigations, reviewing all crash (UD -10) reports, tracking and reviewing all drunk driving arrests and related vehicle forfeitures. Communitv Service Bureau The Community Service Bureau is responsible for the administration of the Police Reserve program, consisting of 45 Reserve Officers. This bureau also supervises the Community Events Volunteers and Police Explorer Post #213. The Police Explorer Post, in conjunction with the national Learning for Life organization is a community-based group that gives young adults interested in law enforcement careers a chance to experience law enforcement and community service. There are currently 25 explorers actively involved who have been engaged in a number of community based activities in 2010. The Community Service Bureau also provides personnel and support for emergency events including snow alerts, down power lines, and crowd control. Uniformed personnel in this bureau worked 9,397 hours at special events throughout the City of Livonia during 2010, including school functions, Livonia Spree, and other civic events. The total cost of services for the year is estimated at $191,622 with fractional reimbursement at $78,990. Discounted and unsubsidized services amount to $112,632. Special Operations Unit This Unit is assigned to the Patrol Bureau and is under the guidance and control of the Platoon III Lieutenant. The SOU works in uniform and in plain clothes, as the assignment demands. The primary function of the SOU is to study and identify crime trends and patterns within the City of Livonia and saturate those problem areas (problem oriented patrol) with the goal of making arrests. During 2010, the SOU participated in 132 arrests, including 67 felony arrests. Additionally, the SOU has other roles within the Department. The unit works closely with and assists the Intelligence and Detective Bureaus when the need arises. The unit also fills the role of fugitive apprehension team, seeking out and arresting subjects who have outstanding Livonia felony and misdemeanor warrants. The SOU also assists the Patrol Bureau when needed and is the Department's first contingent in a Western Wayne Mutual Aide callout. The Department's Canine and his handler are assigned here. Unfortunately, due to budget and personnel cuts, the Special Operations Unit was eliminated as of December 1, 2010. The responsibilities of this bureau are as follows: As the Officer -In -Charge, the Lieutenant supervises all members of the bureau and is responsible for the management and administration of the unit. The Lieutenant reports directly to the Chief and Deputy Chief of Police. Two teams share responsibility for narcotics enforcement and criminal surveillance affecting the City of Livonia. W A Sergeant handles all narcotics evidence for the Department and narcotics case preparation to include court presentation and civil forfeiture actions. A Sergeant is assigned to a federal Drug Enforcement Administration (DEA) Task Force. He works alongside local and federal officers developing and prosecuting cases on large scale drug traffickers in the Detroit Metropolitan area. In addition, a Police Officer is assigned to the DEA Diversion Unit. A Sergeant is assigned to a United States Marshal Fugitive Apprehension Team. This unit is responsible for the arrest of felony fugitives who have fled prosecution in local, state and federal criminal cases. A Clerk Typist serves as an Office Manager responsible for daily administrative duties, records management, employee time records, and supplies. The City of Livonia has a Police Lieutenant appointed as the Director of Emergency Preparedness. The Director of Emergency Preparedness coordinates planning, training, equipment, exercise, management and administration of Livonia's resources to respond and recover from major emergencies, natural disasters and acts of terrorism. In addition to working with internal personnel, the Director of Emergency Preparedness serves on the Wayne County Local Planning Team for Homeland Security and with the regional Urban Area Security Initiative committee. During 2010, significant emergency preparedness activities included: receiving Urban Area Security Initiative (UASI) grant funding to establish a Mobile Field Force Team for Western Wayne County Law Enforcement Mutual Aid jurisdictions; updating emergency operations plans and documents; procuring grant funds under the Public Safely Interoperable Communications (PSIC) grant for both radio equipment and regional dispatch planning; obtaining Wayne County Local Planning Team -Homeland Security grant funding for enhancements to the Western Wayne County Special Operations Team's CBRNE response vehicle; conducting training and exercising of City emergency response personnel in accord the National Incident Management System (NIMS); securing grant funding under the Interoperable Emergency Communications Grant Program (IECGP) for stale 800MHz communications equipment; acting as liaison for the city with other municipal, county, regional, stale and federal homeland security and emergency management organizations and coordinating with both the Livonia Public Schools and SchoolcreR College on Readiness and Emergency Management for Schools (REMS) grant projects. ACTIVITIES Central Records Distributed Est. FY 2010 Amount FY 2009 Amount Accident Reports $13 each Incident Reports $5 each 539 302 $7,007 $1,510 428 183 $8,399 $968 Fingerprints @ $49.25 200 $9,850 207 $10,194.75 Fingerprints Q $15 633 $9,495 666 $9,990 Fingerprints N/C 44 -25.00 13.33 212 Pieces of Evidence Processed LCC Purchase Permits @ $5 27 887 $27,325 $4,435 16 683 $19,700 $3,415 Purchase Permits N/C 1173 12.57 61 Reports by Crime Scene Unit Record Clearance @ $6 284 $1,704 232 $1,392 Record Clearance N/C 149 61.22 -1.55 468 Referrals to Youth Assistance Public Vehicle License @ $20 Public Vehicle License @ $12 17 63 $340 $756 15 75 $300 $900 FOIA/Discovery/Subpoena 1,040 $13,355 1,020 $11,545 Total Revenue 124 $65,595 69.35 $51,806 P & L Activities Investigative Division Total Cases Investgated 2009 2010 Public Vehicle Permit Applications/Renewals Investigated Taxi Cab Inspections 161 14 82 12 Business License Applications Investigated 86 142 Impounded/Abandoned Vehicles Processed 1283 1501 Property Items Received and Processed 3670 3674 Investigative Division Total Cases Investgated 2009 5,091 2010 4,991 % Change -1.96 Felony Warrant Requests 383 383 7.58 Misdemeanor Warrant Requests 878 903 2.85 Precious Metal Documents 2,573 3,892 51.26 Crime Scenes Processed Vehicles Processed 72 45 54 51 -25.00 13.33 Pieces of Evidence Processed 2,010 1,554 -22.69 Latent Prints Identified 191 215 12.57 Reports by Crime Scene Unit 575 927 -6.20 AFIS Cases Polygraphs Administered 787 66 704 65 61.22 -1.55 Referrals to Youth Assistance 53 37 -30.19 MLCC Reports 28 53 89.29 MLCC Inspections (one site and decoy) 124 210 69.35 MLCC Violation Reports MLCC Applicants Investigated 16 63 18 72 12.50 14.29 F Patrol Bureau Activity 2009Actual 2010 Projected %Change Calls for Service (Police) Calls for Service Fire 42,878 7,852 40,157 7,962 -6.35% 1.4% Reports Taken 7,921 8,091 2.15% Adult Arrests 4,338 4,702 8.39% Juvenile Arrests 285 217 -23.86% Uniform Law Citations Use of Force Incidents 32,323 68 30,360 70 -6.07% 2.94% Vehicle Pursuits 40 39 -2.50% Traffic Bureau raffc Bureau Statistics 2009 `2010 2010 projected % Change Hit and run investigations 77 791 95 23% Drunk driving prosecutions 307 259 310 1% Other (traffic) prosecutions 33 26 31 S% raffc Crash Data 2009 `2010 2010 projected % Change Properly damage 2,229 1712 2,05 -7.8% Injury 614 523 627 2.1% Fatal 4 8 otal 2,847 2,243 2,69 -5.4% 2010 — Jan. 1"— Oct. 31" Intelligence Bureau DEPARTMENT OF PUBLIC WORKS The Department of Public Works includes the Public Service Division and the Engineering Division, which operates under the direction of the Director of Public Works. The responsibilities of the two Divisions are as follows: W 2008 2009 % Change Assigned Cases 628 635 1.1 Search Warrants 85 41 -51.7 Cocaine Purchases Marijuana Purchases 10 36 10 33 INC -8.3 Heroin/Other Purchases 8 10 25.0 Criminal Surveillances 28 55 96.4 DEPARTMENT OF PUBLIC WORKS The Department of Public Works includes the Public Service Division and the Engineering Division, which operates under the direction of the Director of Public Works. The responsibilities of the two Divisions are as follows: W Public Service Division — This Division is responsible for the performance of a wide variety of maintenance functions. These functions range from in-house activities such as building maintenance and vehicle maintenance (except Police and Fire) to the more visible maintenance of public utilities, park sites and roadways. Engineering Division — The Engineering Division is under the direction of the City Engineer and the Assistant City Engineer and is responsible for all construction operations within public rights -0f --way and/or public easements. The department has provided engineering services as directed by the Mayor, the City Council, other City departments and various Boards and Commissions, as well as for the general public. During the past fiscal year, the work was handled by 11 full -lime employees and one part -lime contractual employee. The department consists of three (3) sections: Administrative, Design and Field. Highlights of the 2010 year's accomplishments include: Administrative Section This section prepares reports for the City Council, subdivision bond establishments and releases, and various other reports; reviews the design of public improvements in connection with the development of residential subdivisions, commercial and industrial site plans; prepares legal descriptions as required by other departments; and provides technical assistance and advice to administrative and legislative groups within the City as well as State and County governmental units. The Administrative Section is also responsible for the issuance of permits for work in the public rights-of-way and/or easements, along with fielding residential complaints on drainage, sidewalk and road issues. Attendance at Council, Commission and citizen meetings is also a function of this section. The Administrative Section was involved with the following matters during 2010 in addition to attending meetings with Slate and County officials, and investigating citizen complaints: • Civic Center Drive/Library Drive Reconfiguration and Construction Project • Farmington Road Sanitary Sewer Project • Library, Fire Station #5 and #6 Parking Lot Paving Project • Coventry Gardens Subdivision Sanitary Sewer System Project • Water Main Replacement Projects on Fairfield Ave. between Plymouth Road and West Chicago, on Terence between Middlebelt and Foch, on Sunnydale between Foch and Inkster, on Lathers between Dover and Cathedral, on Maryland between Hubbard and Maine and on Melrose between Alabama and Delaware 100 • Schoolcraft Road Paving Project from 1-96 Bridge to Scone Ct. • Lyndon Avenue (Middlebelt to Henry Ruff) Paving - Federal Stimulus Funding (ARRA) Project • Merriman Road at Five Mile and Six Mile Traffic Signal and Pedestrian Improvements and Right Tum Lane Additions at all quadrants • Middlebelt Road at Five Mile, Six Mile and Seven Mile Traffic Signal and Pedestrian Improvements • Northbound Newburgh Road Right Tum Lane Addition at Five Mile Road • Newburgh Road from Laurel Park Drive North to Seven Mile Road Rehabilitation and Resurfacing • Southbound Newburgh Road Right Turn Lane Addition at Seven Mile Road • Numerous Pavement Reconstruction and Rehabilitation Projects in conjunction with the Annual Paving Program • Completed 2 Year Water Main Replacement Project involving over 16 streets • Numerous Utility Permits for AT&T/SBC Upgrade • Completion of the Tennis Court Rehabilitation Project • Completed several Subdivision and Condominium Development Street Light Installation Projects • Whispering Willows Clubhouse Demolition and Reconstruction Project • Verizon Cell Tower — Idyl Wyld Golf Course • 1-275 Bike Path Improvements • 1-275 Freeway Sign Upgrading • 1-96/1-275 and Six Mile Road Geometric Improvements and Traffic Signal Upgrades • Merriman Road Rehabilitation and Resurfacing from Ann Arbor Trail to Joy Road • Idyl Wyld Streambank Stabilization Project • Submitted Grant Applications for the Whispering Willows Golf Course Regional Detention Basin and Reynolds Ravine Slreambank Stabilization and obtained funding. (part of our 2002 Storm Water Management Recommendations) • Asset Management Report for MDOT to obtain ACT 51 Funds • Inspected and Evaluated 373 miles of roadway using the Paser Rating System. Updated City website with regard to the Citywide Pavement Management Program. • Wayne County Short Term Corrective Action Plan (Livonia Sanitary Manholes) • Established New Water and Sewer Rales • Designed plans for the new tie in for the Westmore Water Main at Seven Mile and at Carl and Farmington Road. Seven site condominium projects, one subdivision, and numerous commercial and industrial projects were also reviewed and/or inspected by the Division. 101 • Allied Commerce Center Building No. 6 Addition • Angela Hospice Addition (14100 Newburgh Road) • BASF Building Modernization and Parking Lot Revisions (13000 Levan) • BP Gas Station Renovations (Five Mile and Levan) • Churchill Manor Condominiums • Civic Center Drive Relocation • Country Fresh Dairy Parking Lot Renovations (31720 Merriman) • Curtis Creek Site Condominiums • Delta Research (36251 SchoolcraR) • Franklin High School Parking Lot Expansion • Golf Ridge Site Condominums • Grasso Development (13345 Merriman) • Gruda Site Condominiums • Hull Elementary School Demolition (34715 Lyndon) • Hunters Park Estates Site Condominiums • Idyl Wyld Bell Creek Stream Bank Erosion Prevention Project • Interlek Site Improvements (35550 Industrial) • Livonia Marketplace (Livonia Mall Redevelopment) • Livonia Outpatient Surgery Center (33400 Six Mile Road) • Madonna University Site Improvements • Marycresl Heights Phase 1 (15475 Middlebelt) • Marywood Nursing Center Expansion • McLaren Performance Addition (32233 W. Eight Road) • Michigan Dairy Drive Relocation Project (29601 Industrial Road) • Montessori Center of Our Lady- New School (14200 Newburgh) • Parkview Baptist Church Addition (9355 Stark Road) • Police Gun Range (New Bullet Collection System/Berms) • Road Safely Audit (RSA) at Franklin High School • Rosati Industrial Park Subdivision • Sl. Mary Hospital Hospital Expansion • Sarah Estates Condominiums • Savile Row Condominiums • SchoolcraR College Driving Pad (32000 Glendale) • SchoolcraR College Fire Training Complex (32303 Glendale) • SchoolcraR Road 48" Water Main (Middlebell Road to Inkster Road) • Sonic Restaurant (29102 Seven Mile) • Stonehouse Ave. Parcels Sanitary Sewer Extension (9344-9356 Stonehouse Ave.) • UPS Parking Lot Renovations (29855 SchoolcraR) • Verizon Wireless Building (15125 Farmington Road) • Whispering Willows Golf Course Clubhouse Project • Wilson Elementary School Demolition (28400 West Chicago) • Wonderland Redevelopment 102 • 37000 and 37100 Plymouth Road Water Main Project • 37100 Plymouth Road Parking Lot Expansion Design Section This section, in conjunction with the Administrative Section, prepares plans, specifications and bidding documents for the City's public improvement projects. It also prepares legal descriptions as needed. In addition, this section provides utility information to the public, assigns addresses and reviews residential site plans. The following major projects were designed and/or built in 2010: • 2010 Pavement Joint and Crack Sealing Program • 2010 Lane Line Marking Program • 2010 Pavement and Sidewalk Repair— Water Main Breaks • 2010 Sidewalk Program • City Hall Parking Garage Entrance and Exit (removal and replacement of the trench drains) • Civic Center/Library Drive Parking Lot Reconfiguration and Construction • Civic Center/Library Drive Parking Lot Lights (cleaning, priming and painting to match the new lights at the 16th District Court) • Coventry Gardens Subdivision Sanitary Sewer System Rehabilitation Project • Farmington Road Sanitary Sewer Project • Civic Center/ Library Drive, Fire Station #5 and #6 Parking Lot Paving Project • Sanitary Sewer Project in Public Alleyway behind Perkos Shoes at 33426 Five Mile Road • Whispering Willows Golf Course Clubhouse Project Field Section This section, in conjunction with the Administrative Section and the Design Section, prepares, administrates and provides all field inspection and survey services in connection with contract plans and specifications for projects constructed under the jurisdiction of the Engineering Division, as well as all subdivision and commercial developments involving the installation of public improvements. Inspection and surveying services were provided for projects valued at approximately $2,173,709.62 were handled by the division during the past year. These are summarized as follows: • 2010 Pavement Joint and Crack Sealing Program = $151,000.00 103 • 2010 Lane Line Marking Program = $105,000.00 • 2010 Pavement and Sidewalk Repair— Water Main Breaks= $89,284.75 • 2010 Sidewalk Program = $754,298.20 • Coventry Gardens Sanitary Sewer System Project = $587,881.45 • Farmington Road Sanitary Sewer Project = $359,395.70 • Tennis Court Maintenance Project= $126,849.52 • Big Boy (Six Mile Road, east of Newburgh) Sewer Repair Inspection In addition to the public improvement contracts, this section was also responsible for the field inspection and survey services of: • All inspection of work under permits numbers 10-001 through 10-274 • 2011 Sidewalk Program • 2012 Sidewalk Program • Lawsuit Investigations • Drainage Complaints • Catch Basin Complaints • Soil Erosion Permits • Grade Inspections • Inspections of Storm Water Structures • Landfill peril renewal and application • Ditching and Ditch Cleanouts as Requested by the Department of Public Works • Commercial Site Sedimentation Basin Inspections, including the related letters and follow up of the clean outs Residential Plot Plan Review and Grade Certificates Administrative Section • Provided administrative services for the City telecommunications system. • Prepared annual budget submittal for Public Service Division. • Conducted employment interviews. • Administered safety programs within the Department. • Maintained an alcohol and controlled substance testing program per requirements of Federal law. • Provided public relations information for Rouge Sub -Watershed Project. Sanitation • Prepared monthly payment submittals for solid waste contract • Operated Recycling Center and City Office Paper Recycling Program. Collected 201.6 tons of recyclable material. • Administered Curbside Recycling Program. Collected 6,217.75 tons of recyclable material. 104 Administered Separated Yard Waste Collection Program. Diverted to compost facility 51,064 yards of yard waste material. Conducted a Household Hazardous Waste Drop -Off Day at Ford Field on May 1, 2010 2,337 total vehicles utilized the service of which 1,887 vehicles were from Livonia. (Northville/Northville Twp conducted a drop- off event on September 25, 2010, which was utilized by 515 vehicles from Livonia). Maintained City Type III landfill in compliance with all Federal, Slate and County requirements. Prepared and submitted all solid waste reports required by Slate of Michigan and Wayne County. Continued community solid waste and recycling educational programs through use of City newsletter. Prepared and distributed to all Livonia households a Bulk Leaf Pick -Up Program brochure. Conducted a fire recycling event for Livonia residents at the DPW yard on October 2, 2010. Snow and Ice Control Maintained roads on primary salt routes 24/7 throughout the 09-10 snow season. Salted primary routes 11 times in December, 12 times in January, and 16 times in February, for a total of 39 times. Placed 1,680 tons of road salt. Favorable weather, new salt routes, prewetting salt with brine and lighter application rates have reduced salt usage significantly in the past year. Plowed all City maintained roads citywide (370 miles) 2 limes during declared snow emergencies, using a combination of City resources and contracted road graders. Provided plowing and ice control services at municipal buildings, parks and in City -owned public parking lots. Filled and maintained citizen—access salt barrels at key locations throughout the city. Spot salted water break, problem area and house fire locations. Continued anti -icing program on select areas of our major roads. Treated bridge decks, deceleration lanes, road curves and ice -prone intersections when weather conditions warranted. Sweeping and Grading • Graded all parks, alleys and gravel roads 4 times using in-house equipment and personnel, did additional spot grading and added gravel as needed. Contracted for a road grader to do more extensive reshaping of roads and intersections where needed once this year. 105 • Restructured drainage ditches, culverts and gravel road surfaces to improve road surface longevity and improve drainage. Re -dug 800+ feet of ditch and replaced driveway cross tubes. • Applied brine solution to gravel roads 4 times to solidify the gravel and minimize dust. We have continued using the less expensive natural brine for all 4 applications, with positive results. • Swept City local streets 3 times, major roads 2 limes, and industrial roads 2 times. • Swept City parking lots 3 times. • Swept all paved City streets after leaf pickup program. Landfill. Transfer Station and Recycling Center • Maintained licensed City landfill, including clay closure cap, underground leachate pumping system, the "active face" dumping area, all exposed slopes, access roads, drainage pipes and ditches in compliance with State of Michigan and Wayne County regulations. • Maintained and upgraded the methane containment system around the sanitary landfill area as required by DEC. • Replaced leachate pump in Glendale landfill. • Disassembled and cleaned the contact water pump in the sanitary landfill 4 times as a preventative maintenance measure. • Divided and modified existing waste transfer building to allow for additional salt storage capacity. This is a less expensive option than constructing a new salt dome. • Saved 63,872 cubic yards of landfill space by composting leaves collected from last year's Leaf Pickup Program. This year's program is in progress. • Saved 6,700 cubic yards of landfill space by sending woodchips, created from curbside brush piles, to an electric cogeneration plant. • Maintained the berm and contact water pumping system along the limits of the Glendale licensed landfill area in order to contain and dispose of leachate. • Accompanied State of Michigan and Wayne County on landfill site inspection, made repairs and height adjustments to gas and groundwater monitoring wells as requested. • Maintained the solid street waste de -watering site, hauled de -watered solids to the licensed area of the Glendale landfill. • Maintained the cardboard, paper, glass, oil, battery and antifreeze recycling facility per County and State regulations. • Simplified recycling site signage and bins to streamline resident drop-off of materials. • Maintained the citizen solid waste drop-off / transfer area to County and State specs. • Pumped approximately 4,000,000 gallons of leachate contact water from the landfill to be processed at the Detroit sewage treatment plant. 106 • Monitored the contractor bulk brush and woodchip disposal operation in conjunction with the transfer site operation. Brush Pickup • Picked up bulk brush throughout entire city every 15 working days, picking up 6,702 cubic yards of chipped up brush with 17,412 stops. • Removed large quantities of storm generated brush and downed trees. • Removed logs from large tree removals and disposed of chips resulting from slump grinding. • Adjusted brush routes to allow reassignment of a driver to another crew. Leaf Pickup • Picked up 63,872 cubic yards of bulk leaves at curbside, provided two or more pickups for each residence last season. Program for this season is in progress. • Provided street sweeping to clean paved streets and clear storm drain grates after final leaf pickup. Construction. Road Maintenance and Miscellaneous • Responded to 1,258 service requests from residents and other City sections and departments. • Repaired or adjusted 56 manholes, storm drains, catch basins and water gatewells. • Repaired or replaced 9 sanitary and storm sewer lines. • Milled concrete streets to eliminate heat pops or water ponding problems in 5 sections. • Milled or chipped concrete major roads in 5 locations to eliminate pavement heat pops. • Completed 28 asphalt repairs or replacements. • Patched potholes on 370 miles of City -maintained roads, as well as trip point locations from the Engineering Division, parking lot repairs and sites from the Water and Sewer section. • Created new fenced and graveled storage area to allow DPW materials and storage sheds to be moved out of existing storage area. This area to be used for new police driving area. • Weed killed approximately 8 curb miles of 1-96 service drive to remove scrub brush and weeds. • Maintained access roads to major drains to improve flood control response time and access for regular maintenance activities. • Repaired potholes reported on the Pothole Hotline within 48 hours. • Responded to 1,630+ service requests from residents, businesses and other City departments. 107 • Picked up and cleaned oil spills, large debris or lost loads from trucks on City streets 10 times. • Assisted Livonia Fire Dept. with trench rescue training activities. • Worked with Schoolcraft College and their inspectors during the ongoing building of the fire and police training facilities in the Glendale storage yard. • Closed roads, rerouted traffic as needed due to downed power lines, traffic accidents, water main breaks and storm damage. • Concrete pumped 5 locations to avoid replacing undamaged slabs of pavement. • Trained 3 new auxiliary truck drivers to assist with leaf pickup and snow removal. • Mud jacked concrete pavement back to correct grade at 5 sites. • Changed truck and tractor attachments (buckets, blades, boxes, salt spreaders) from construction season/summer mode to leaf pickup mode, then to winter plowing/salting configuration. • Cleaned outfalls and inlets of major City storm drains 22+ times to prevent flooding and storm drain backups. • Performed illicit discharge inspections and water sampling on storm water outfalls to maintain IDEP compliance. • Repaired 2 storm outfall sites. • Repaired or replaced 2 accident damaged guardrails. • Cut and cleared brush from city -owned alleyways. • Placed and removed over a mile of snow fence to prevent excessive drifting and minimize the cost of snow removal on City roads. • Made lawn and or sprinkler repairs resulting from Water Dept. and Roads maintenance activities and occasional snow plow damage at 340 locations. • Trained employees for CDL license road lest. • Conducted dump truck training for operators from other departments to assist in snow emergencies. • Delivered and picked up voting supplies for 3 elections. • Assisted the Livonia Goodfellows with their annual holiday food and toy program. • Repaired or replaced 12 mailboxes after they were damaged or removed during various maintenance operations. • Patched vertical separations in concrete slabs at City Hall in preparation for upcoming outdoor event. • Worked with the Forestry section picking up logs and stump chips at 43 locations. • Programmed and delivered lighted message board for other City departments as requested. • Reconfigured Roads and Signs sections to accommodate the loss of a positions. "I. Traffic and Street Name Signs: Replaced or Removed: 2,225 Traffic Posts: Replaced or Removed: 556 Engraved 65 signs for various City departments. Installed new electronic speed limit sign on Levan Rd. for LPD. Assisted with the setups, signing, snow fencing, barricading and traffic control devices as needed for SPREE, Household Hazardous Waste Day, Passport to Safety, Fire Dept. Open House, Rotary Easter Egg Hunt, Rouge Rescue, Music From the Heart, several Wilson Barn shows, Livonia Heritage Festival, the flea market, the Highland Games plus an additional 5 events at Greenmead, as well as the Memorial Day Ceremony and the Christmas tree lighting event. Continued to update the Signview module in our Cartegraph system. Added road sign information and updated data to reflect ongoing changes made again this year from Traffic Control Orders to remove slop signs, change speed limits etc. Restriped approximately 26 new and repaired vehicles with reflectonzed striping material to identify them as City vehicles and increase their visibility. Removed and or changed 100+ signs throughout the city as requested by the Traffic Commission to bring our sign system into compliance with the newest MMUTCD manual. Continued replacing traffic control signs on major roads so we will be in compliance with the new sign reflectivity requirements taking effect in 2012. Provided temporary signing, then permanent signs for new courthouse and ring -road projects at the Civic Center campus. Assisted with setup for homecoming parade. Handled 131 service requests for making or replacing signs. Changed signs to reflect new library hours. Restriped City parking lots, added double parking lines where needed to conform to code. Posted and removed notification signs at subdivision entrances for the Leaf Pickup Program. Maintained barricades and construction signs for all City departments. Maintained and provided all barricades for citizen block parties. Did emergency road closures and created detours for Livonia P.D., Water Dept. Animal Control The City's Animal Control section provides public services for Livonia residents, businesses, and law enforcement agencies. Responsibilities and duties include: 109 • Maintain community standards for Livonia by monitoring animal treatment and wellbeing throughout the community and by reducing animal related nuisances, concerns, and dangers. • Maintain public safety related to animal issues. • Provide timely response and assistance to requests from residents, businesses, and law enforcement as needed. • Provide 24 hour around the clock response to LPD requests for Animal Control assistance. • Maintain awareness of changes in state laws related to animals and enforce current standards. Consult with legal department as needed. • Monitor and address quality of animal conditions in Livonia pet stores, kennels, and complaints regarding specific residences. • Educate and advise the public on animal related issues, including animal welfare and handling, neighborhood pet and wildlife nuisances. • Build community through education, assistance, and prevention. • Participate in regional Animal Control Community to share best practices and assistance when possible. Performed the following services for the community of Livonia in 2010: • Systematically patrolled all city neighborhood streets, with focus on known problem areas. • Patrolled all city parks to prevent or address patron complaints of dogs off leashes. Increased patrol of Rotary Park to significantly reduce dogs routinely running off leash. • Patrolled school playgrounds. • Provided 24 hour assistance upon request for LPD with all animal related issues. Assisted with vicious animals threatening the public or officers, animals injured from accidents, officers unable to enter premises due to vicious animals, containing and transporting vicious or injured animals. • Coordinated with Ordinance Enforcement on animal related ordinance issues. • Performed large scale removal of multiple animals from five hoarding situations (20+ animals per household). Assisted Redford and Livingston Country upon their request with large scale removal in their hording situations. • Livingston Country provided Livonia ACO with courtesy free veterinarian certified eulhanization training. • Responded to more than 1,100 requests for service from residents and businesses. Approximately 60% of these requests were dog related (strays at large, barking annoyance, vicious, dog biles, etc.), 20% cat - related problems (feral or stray, trapped, abandoned, and animal welfare issues), 20% injured animals (sick or injured wildlife, hit by cars, etc.). Animal cruelly comprised approximately 4% of these issues addressed and included dogs, cats and wildlife, up one percent from last year. 110 Issued approximately 80 animal ordinance violations when necessary and followed up to educate and ensure compliance. Appeared in court as required. Finalized and implemented new vicious animal ordinance. Developed processes, documentation materials, and procedures. Coordinated details with Law, LPD, and Clerk's Office. Other communities are now using the City of Livonia's related fors and ordinance as a model for their own. Developed new quarantine procedure with written instructions for owner home quarantines. ACO officer provided tranquilization technique training to 33 Michigan ACOS in May. Provided courtesy inspections of all local kennels to ensure health and welfare standards. Worked with owners on compliance and correcting issues. Continued reduced number of routine specimens for rabies testing to save costs to the city. Continued to manage testing for cases with possible exposure. Introduced cost saving measures, including staggered shifts to reduce overtime from end of the day runs, reducing issues that qualify for emergency overtime response, training for direct euthanization of critically injured wildlife, and consolidating runs to the Humane Society. Researched new ACO boxes to replace current ones with higher efficiency models. (Current boxes are around thirty years old on their third truck.) Maintained standard operating procedure documentation. Completed Professional Development classes in Dog Fighting Investigation and euthanasia technical skills. Highlights of 2010 included major progress with the new Vicious Animal ordinance with its drafting, finalization, approval, and implementation effective February, 2010. The city is better off today than a year ago regarding vicious animal issues and our procedures for addressing them, with positive public response. Implemented systematic approaches to routine procedures such as mapping and logging of patrols, improved documentation, and daily briefings. Significantly reduced dog off leash complaints at Rotary Park. Further cost cutting measures were introduced this year, including staggered shifts to reduce overtime, reducing runs to the Humane Society, and reducing issues that qualify for overtime response. PARK AND FORESTRY ANNUAL REPORT -2010 Athletic Field and Park Maintenance Section • Floated and lined all City baseball and softball diamonds, and painted soccer field lines on a regular schedule. 111 • Performed all landscape maintenance activities on a regular schedule to all City Parks and buildings. Applied fertilizers and pesticides to all City buildings, Mile road boulevard islands under our care, and prime athletic fields on an as -needed basis. • Covered all duties of the forestry foreman after he left the City's employment. Covered duties of Parks foreman when they were out. • Aenfied infields of baseball diamonds at Ford Field and Bicentennial, and soccer fields at Greenmead and Bicentennial. • Performed safety inspections, repaired or removed damaged playground parts in all City parks and installed 640 yards of "Softfall" under playground structures. • Oversaw the installation of the new play structure at Bevedy Park. Added a handicap swing, and entrance to the swing set area as a result of a resident request. • Oversaw a contractor that cleaned the wooded are in front of Civic Center Library. • Oversaw three contractors doing work for Parks Maintenance. One mowed twenty-five parks and three cemeteries covering 150 acres. Most of these parks were non -recreational open space. The second contractor maintained irrigation systems, and applied fertilizers and pesticides at Wilson Barn, Fire Stations 4 — 6, Sandburg and Noble libraries and the Six Mile boulevard islands. The third contractor removed 150 trees from parks and nature preserves, and performed a few special removal projects. • Replaced two ball diamond backstops at Bicentennial park. • Monitored trashcans on athletic fields that Waste Management couldn't get to. Also cleaned dog stations and trashcans in City parks on weekends. • Continued a cost savings measure instituted in 2009, weekend trash detail was not done saving over 250 hours of overtime expense. • Performed snow removal services for City buildings and Right -of -Way sidewalks leading to Parks on an as -needed basis. This included shoveling, plowing and salting sidewalks. • Oversaw a contractor that planted 45 trees on the new parking lot islands in the Civic center complex. • Began maintaining the new 16th District Courthouse. Met with the Landscape installer twice about dead plant material that needed to be replaced. • Reconfigured the landscape at Civic Center library due to the parking lot construction. • Applied the Biological control Vectol-ex to control mosquito -breeding populations in recreational Parks. One application was accomplished this year. • Set out and brought in the picnic tables and trash barrels for the picnic season. 112 • Repaired picnic tables as needed. • Ordered and replaced rusted and broken trash cans. • Pruned trees and shrubs in Parks, City buildings and Athletic Fields where needed. • Assisted with Spree related activities including set-up, takedown and trash clean-up. Also repaired damage to diamonds 3 — 7 as a result of parked vehicles on the diamonds. • Completed 121 'Requests for Service" that related to special activities for other City Departments (entailed delivering, setting up, laking down canopies, tents, picnic tables and garbage cans), delivering and setting up the Showmobile, delivering TEFAP commodities for Community Resources, Wilson Barn, Greenmead activities, and other City activities. • Repaired and maintained irrigation systems at Civic Center, LCRC, Ford Field, Bicentennial Park and Greenmead. • Maintained the fountain at City Hall. • Maintained the LCRC, including soccer field renovations, and landscape work. Removed the dying, overgrow shrubs on the handicap parking island, and replaced them with more appropriate growing species. • Cleared deadfall trees and branches off of Nature Preserve walkways. • Continued testing vacuum breakers as part of Wayne County's DEC requirements regarding irrigation systems. • Two employees attended the playground safety institute, which re -certified them as playground inspectors. • Set up and monitored the ice on the City's three outdoor ice rinks. • Plowed the Community Garden two limes. • Worked with two Eagle Scouts on their project. One worked in Noble Library, and the other worked at the Archery Range. • Began meeting about the PRDA. Gathered, and supplied, various quotes to gain information about possible costs associated with maintenance of the corridor. • Coordinated the annual port -a -john ordering, and unit placement, with a contractor. • Verified all billing from assorted contractors, and inputted the information into CarteGarph. • Worked with the Mayor's office in dealing with unhappy residents, and trying to satisfactorily end their issues. • Oversaw the outsourcing of maintenance at Jaycee Park soccer fields, and Rotary Park ball diamonds to civic groups. Forestry Section Annual Report for 2010 • Achieved Tree City USA status for the twelfth year and received our seventh year "growth award". • Continued the young tree -training program for newly planted trees with both City staff and contracted services. Young tree training helps trees 113 with proper form and strong structure as they mature. Young tree training also helps reduce the amount of pruning later in the trees mature life. Work was done on trees planted in 2003 - 2008. • Forestry personnel removed 150 small trees and stumps. • Supervised the removal of 690 trees and stumps by one contractor, Patterson Tree Service. A few ash trees were part of the removal list but almost all of the ash trees we had in the Right-of-Ways are gone. • Supervised and administrated the planting of 400 trees associated with the 2010-planting program. Also supervised the warranty replacement of 72 trees from the 2009 program. • Planted three trees in connection with the Arbor Day Program. The three trees were swamp white oaks. The trees were planted in the Mayfield Street right-of-way associated with Webster Elementary. Also, 400 seedling Spruce trees were handed out as part of the program to the children at the school. • Removed approximately 500 yards of woodchips as part of the DPS brush pickup program. • Treated approximately 20 wasps nest, mainly in August and September with insecticide to kill the wasps. • Completed 115 storm related tree trimmings. • Received and investigated 1,400 requests for service through September 23, 2010. Of those, 1,200 have been closed as either serviced or answered. 852 of the requests were for tree trims. • Performed miscellaneous repairs and blade sharpening on the Sections saws and trimming equipment. • Assisted other departments (Water, Engineering, Ordinance, etc.) with emergency tree removals, site inspections and tree inspections. • Performed snow removal operations to City buildings and Right of Way sidewalks. Service included plowing, shoveling and salting. • Assisted in the Rouge River cleanup day. This years' event was held at Bicentennial Park. Native plantings, stream bank stabilization, and invasive species removal were the focus. 60 volunteers helped in this cause. • Supervised one contractor who trimmed approximately 5,200 trees in four City sections. These trees were trimmed to current International Society of Arboriculture Standards for street tree elevations. • Supervised the same contractor doing resident call-out trim requests. Of the 852 tree trim requests through Sept. 23rtl, 2010, 720 had been trimmed. • Tracked gypsy moth populations in Sections 1, 2, 3, 8, 9, 10, 15, 16, and 22 as part of the gypsy moth egg mass survey. No spraying was needed in 2010. Populations seemed to decrease in 2010, as compared to our high in 2008. • Attended these seminars to increase job knowledge: Michigan Nursery and Landscape Association annual meeting; Michigan Turfgrass 114 Foundation annual Meeting, Arborist Society of Michigan annual meeting, Metro Detroit Landscape Association annual meeting, Society of Municipal Arborists, various seminars on chain saw safety; tree climbing, hazard assessment and aerial rescue training; roping and rigging training and equipment repair training. Responded to 160 tree -planting requests. Issued twenty-five planting / removal permits. BUILDING MAINTENANCE Miscellaneous Repairs and Improvements • Completed 1900 work orders through 11-19-2010 • Opened, closed, and winterized City outdoor pool buildings and pumps • Start-up, service and shutdown pump systems as needed • Maintained and relamped City owned outside lighting fixtures at various locations and buildings • Perform preventative maintenance on equipment and appliances • Semi-annually replace all flags, unless otherwise requested; maintain flag poles • Strip and finish floors in buildings as requested • Spot and clean carpeting in buildings as requested • Clean inside and outside first floor windows on all buildings as needed • Clean exterior windows at City Hall, Library and Community Center • Monitor building automation and climate control systems • Monitor, upgraded and expanded electronic access and systems • Answer environmental complaints • Perform yearly shut -down maintenance and custodial assignments at Community Center • Continue to enhance the custodial job assignment checklists and service delivery program for all buildings • Test and treated all process water systems • Assist with all other departmental projects as requested • Serviced overhead and pedestrian doors as needed • Replaced ceramic tile in LPD locker room, City Hall, Fire #6 • Replaced restroom partitions at Noble Library • Work on salt dome project • Replaced thin brick on West exterior of Assessors office at City Hall Roof Replacement Maintenance and Repair • Recaulked portions of Library atrium glass exterior • Repaired LPD roof • Repaired Devonaire roof • Repaired roof leaks at Fox Creek clubhouse 115 • Replaced gutters on Fire # 3 • Repaired roof at Fire # 1 Painting • Repainted Assessor's office • Painted offices in Senior Center • Repainted mezzanine at Senior Center • Repainted Chief Accountants office at City Hall • Painted boiler room floor at LPD • Repainted new City Clerk's office • Repainted bathroom in Water Meter Repair building • Repainted W exterior facade of DPW Administration • Paint interior of Civic Center Library • Repainted Cable editing area/offices at City Hall Health Safety and Enemy Conservation • Continued with Lock Out / Tag Out program • Tested fire alarms, sprinklers and suppression systems in City buildings • Maintained compliance with State of Michigan Boiler and Elevator inspections, testing and certifications • Maintained employee State required licensing, cerUfcalions and training • Exterminated or remove pests in City buildings as needed • PM and load -bank tested generators • Reset all clocks, lighting and equipment for time changes • Clean debris and growth from building rooftops, sumps and gutters • Tested panic buttons in DPW administrative office • Perform required CSD -1 lest on all boilers • Tested all elevator phones • Re-lamped exterior fixtures at Noble Library, • Re-lamped all pool locker rooms, building and exterior • Worked on Fire Station kitchen exhaust hood replacement project; replaced hoods at Fire # 4 and #5 • Completed LPD boiler replacement project • Cleaned and maintained sump discharge lines at various buildings • Cleaned and PM'd City lift stations • Replaced all Co and smoke detectors in buildings as needed • Install, rewire and test EM lighting in Annex; change from 4 to 2 bulb ballast • Continue splitting exterior lighting circuits and installing photo controls on exterior lighting • Began testing all seasonal and fire protection backflow devices; set up database to track same 116 • Installed EM lighting in City Hall telephone room • Replaced compressor in LPD UPS cooling unit • Maintained lighting on Newburgh bridge underpass • Relined sanitary drain under app room bay at Fire #5 • Test and repair EM lighting in City buildings • Continue installing photo eyes on outside timed lighting Greenmead • Assisted with all events held on grounds (Highland Games, Flea Markets, Car Shows, Fall Harvest, Holiday Walks) • Install and remove decorations for Holiday and special events • Move and set-up and install furniture, furnishings and equipment as requested • Continue maintenance, set-up and custodial service • Installed new water heater in Caretaker's house • Repainted interior of Catetaker's house at Greenmead • Assisted with construction and maintenance projects as requested Renovation and New Construction • Worked on Whispering Willows clubhouse project • Replaced boilers at LPD • Worked with consultant on DPW generator projects, Water and Sewer, Equipment Maintenance and readying old City Hall generator for reinstallation in DPS Administration building • Work with consultant on LCRC generator and air balance projects • Worked on old court house boiler replacement project • Assisted with New Court house project as requested • Developed and implemented custodial schedules and checklist for new Court house • Assisted in move to new Courthouse; provide occupancy support as requested • Replaced floor the at Police Gun Range office and DPW Maintenance buildings • Repaired training tower at Fire #6 Special Projects and Interdepartmental Assistance • Assisted with various City Hall functions as requested • Provide set up and tear downs for meetings and events as requested • Maintained facilities leased from the City • Moved furniture, computers, work stations and materials and equipment as requested 117 • Respond to and perform daily maintenance requests on equipment and facilities as requested • Assist with Senior Citizen shows and events as requested • Regularly cleaned out grease trap in Senior Center kitchen • Jetted and maintained basement drains at Fire #1, 5 and 6 • Assist with snow removal and cycles as requested • TA personnel to leaf pick-up as needed • Assist with special facility projects and repairs at LCRC, pools and parks • Provide service for golf course buildings as requested • Administered HVAC Service contract for Community Center • Administered Honeywell Flex Service contract forlradilional buildings • Continued ordering, stocking and distributing safety supplies as needed • Continued annual custodial and safely suppy RFQ process • Assist Housing Department with relocation to new offices • Assisted with annual ice show as requested • Replaced galvanized domesticwater piping al Wilson Barn Dwelling • Assist film crew at old court house as requested • Assistwith Spree as requested • Repaired electrical damage done by paving contractors at Fire #5, #6 and Civic Center ring road projects • Assisted LPD with new washer and dryer installation in jail area • Install electrical transformer on 5th floor of City Hall for channel 8 and office expansion • Assisted with city Hall 5h floor office expansion • Replaced domestic hotwater boiler at LCRC Equipment Maintenance Responsibilities of the Equipment Maintenance Section include, but are not limited to, the following: • Maintain existing fleet of all City-owned vehicles and equipment, other than Police and Fire. • Prep and maintain all seasonal equipment and vehicles, including mowers, leaf and snow removal equipment. • Write specifications, order, and put into service new equipment as required for various departments. • Maintain City Senior Center Busses. • Maintain and operate City-wide computerized fueling systems at DPW, Civic Center, and Golf Courses. • Place generators during power outages at required intersections in coordination with Wayne County and LPD. • Set up and monitor annual safety inspections for the man lift and equipment hoists at both DPW and the Recreation Center. 118 Highlights of 2010: Purchased and put into service the following new equipment in 2010: • Two (2) self-contained leaf vacuums from the City of Westland • One (1) leaf claw for the Leaf Pickup Program from the City of Westland • One(1)Escape for the Inspection department • One (1) Escape for Administrative use( lease) • One (1) Fusion for Housing (lease) • Two (2) carryall carts for the golf course Have ordered but not yet received: • One (1)van/bus for the Transit department • Two (2) leaf vacuums for the leaf Pickup Program • One (1) brush chipper for the Brash Pickup Program • Auctioned off our oldest self-contained leaf vacuum. • Extended our annual contract which transferred 17 Transit busses and repairs to LIPS to save overtime costs. • Attended series of seminars for snow and ice control which focused on safety and reducing cost using current best practices. • Built from scratch for the Roads department two large stone grates to be installed by the Roads crew. • Assisted LPD along with the Drug Enforcement Agency in a vehicle inspection of a truck involved in drug runs. • Assisted LPD and other various departments throughout the city with a number of fabrication and modification projects during the year. • Completed over 2500 equipment repair work orders as recorded in the Carlegraph system. • Preformed preventative maintenance work (full vehicle inspection with repairs as needed of oil change, air filters, coolants, tires) on approximately 80-90 vehicles each month along with unscheduled work. • In the absence of a full time radio technician we have been removing and installing the city radios in our vehicles as well as making minor repairs. • Continuing to work with the Police department for all non-uniform radio needs prior to the system re -banding switch over. (Inventory, assessing needs by section, charger, batteries and so on.) WATER AND SEWER OPERATION AND MAINTENANCE 2010 Water Distribution System • Inspected and exercised 1,421 water gale valves and the condition of the structure, and updated inspection fors; finished the program in end of April. • Repaired 89 water gate valves and replaced old gland packing with o -ring type (about 6.2% in need of repair alter exercising gate valves). 119 Low flow tested, inspected and maintained 1,395 fire hydrants and exercised the auxiliaryvalve, started program in May. Repaired 139 fire hydrants in the field in these sections (about 9.9% need repair after exercising fire hydrant and inspection). Repaired 154 water main breaks or leaks, which is the same from last fiscal year. Repaired or replaced 199 water curb stop boxes. Located and marked over 4,362 locations for Miss Dig system for water and sewer utilities, down 597 from last year. Made 29 service line repairs for various reasons, up 4 from last year. Disconnected and retired 15 water service lines, up 6 from last year. Rebuilt 16 fire hydrants in shop, up 4 from last year. Installed 5 new water gate valves and 19 new fire hydrants, up 2 valves and 4 hydrants from last year. Replaced 5 antiquated lead (Pb) with copper water service lines, down 2 from Iasi year. Water Meter System • Replaced 33 antiquated large commercial water meters. • Repaired 48 large commercial meters. • Replaced 482 water meters (meter only) for various reasons. • Replaced (updated) 362 residential water meters and outside readers for various reasons. • Made 4,477 water related service request; up 200 from last fiscal year. • Completed 3,249 service slips. • Placed 1,012 note cards placed at residential homes requesting to gain access to home for internal meter repairs. • Installed 72 (ORD) outside touch read device systems. • Installed 51 (MXU) radio read device systems. • Installed 25 water meters for new accounts. • Established 8 new commercial accounts. • Established 15 new residential accounts. • Established 2 new seasonal irrigation accounts. • Installed and removed 254 seasonal irrigation meters. • Tested 175 commercial meters. Storm Sewer System • Responded to 286 storm sewer and perimeter drainage complaints, due to higher than normal rainfall this year. • Jelled 186 restricted storm sewer lines generated from homeowner complaints. • Retrieved and replaced 76 catch basin covers. 120 • Started storm sewer catch basin cleaning; cleaned 2,319 -storm sewer catch basins worked 78 days cleaning for SWEPPI program started on in April ended at beginning of December. Sanitary Sewer System • Cleaned 245.85 miles in 18 city sections of sanitary sewer lines by hydrant flushing, power flushing, bucketing, and chemical and power root cutting. • Cleared 3 sanitary sewer main backups Public Act 222 of 2001 claims. • Investigated 145 sanitary sewer complaints. • Televised 10,690' of sanitary sewer. • Inspected 18 city sections for sanitary lines and structures. • Completed 5,000' of sanitary sewer Cast In Place sewer lining for root control at various locations. Special Protects • Administered cross training with the office staff at front desk due to staff shortages and cross training the water and sewer foremen for handling emergency situations to improve response time. In addition, the operation and maintenance field staff have are participating in this job enrichment also. • Finished updating 36 section water and sewer main maps to generate a master for duplicating for other departments. • Updated computer programs relating to lawn, concrete and asphalt repairs along with new lap list and Carte Graph associate work orders to other sections for request to repair, • Updated computer programs relating to Sensus water meter reading system and hardware for Logos.net web based system that is operational for future enhancements. • Coordinated hydrant repair requests for the Livonia Fire Department. • Assisted Roads with asphalt, concrete, lawn, catch basin and pavement restorations. • Assisted the Engineering with water main and fire hydrant replacement and completed projects for 2010 and planned 2011 water main and sanitary sewer replacement programs. • Started entering homeowner self read cards into Carte Graph and scheduling water meter appointments to eliminate homeowner reads and streamlining the water meter reading, thus lowering water billing complaints. • Continue working on updating the water stop box location, seasonal meter slop box location, and contact information in MS Access database. • Administered and inspected 18 water taps made by water section contractor (15 -new construction). 121 • Administered and field -inspected 144 OSDS (on site septic systems) city wide, 4 connected to the city sanitary sewer system. This is in conjunction with the SWEPPI storm water annual report for the MDNRE. • Helped with flow tests for water model, SCADA system and flow test with Livonia Fire Department and water main replacement program that was installed in 2010 and proposed for 2011 water master plan program. • Assisted with hydro -excavation for the installation methane containment system around landfill area as required by MDNRE. • Assisted with leachate system for the landfill to be processed at the Detroit sewage treatment plant. • Worked on inventory updating pricing database for future software changes to take place with Carte Graph 7.3 a upgrade. • Assisted engineering with sidewalk, driveway approaches and major road replacement projects. • Worked with various contractors for road, water and sewer main installations and repairs. • Rebuilt the PRV # 5-16" (completed on Wednesday October 7th 2010), complete rebuilding the pressure regulating valve that is located at Eight Mile and Haggerty Roads in DWSD LVA 6 meter pit in underground vault. • Checked road structures before road improvements, inspected and cleaned catch basins after completion. • Continued with the O.E.P.I(Illicit Discharge Elimination Program) inspections of storm sewer outfall sampling and GIS mapping program. • Assisted with water activities for the Livonia SPREE, Race for the Cure and other activities. • Continue the replacement program for antiquated, large commercial compound Badger and Rockwell water meters. • Continue with the replacement program for antiquated, large commercial piston type Badger and Rockwell water meters. • Responded to 4 illicit discharge complaints and 2 emergency spill hazards on public right of way. • Finished updating 36 section water main maps to send master out for duplicating to engineering. • Received finalized approval for the US EPA mandated water -sampling report for the Disinfection By -Products (DBP) Program for 2012 • Received approval for the M.D.E.Q. mandated Lead and Copper water sampling prYam this year; next monitoring period Junel't 2011 to Seplember30 2011. • Received approval for the M.D.E.Q. mandated Sanitary Sewer Operation and Maintenance Program this year, next report due period Januaryl5'h 2011. In addition to the operation and maintenance of the public water distribution and sewer collection systems, these sections are also responsible for the fielding complaints field inspection and investigation services of: 122 • Assisting Engineering under permits numbers 10-001 through 10-275 • 2010 Pavement and Sidewalk Repair—Water Main Breaks • 2010 City Wide Sidewalk Program • New 16th District Court Water, Sanitary Installafion and Finalizing of project • Whispering Willows Golf Course Clubhouse Project Finalization • Coventry Gardens Sanitary Sewer System Project and C.I.P. (Cast In Place) pipe lining • Tennis Court Maintenance Project Finalization • Lawsuit and Claims Investigations • Storm Drainage and Catch Basin Complaints • Soil Erosion and Grade Complaints • 2011 and 2012 Sidewalk Program • Miscellaneous Programs as needed LIVONIA TRAFFIC COMMISSION 2010 ANNUAL REPORT The Traffic Commission is responsible for the planning, coordination and determination of proposed traffic control devices to improve traffic flow and to provide maximum safely for all drivers, pedestrians, and properly. As provided by the City Charter, the Commission consists of seven citizens who are appointed by the Mayor. The Commission members meet once a month to discuss and implement traffic control measures which have been brought to their attention by citizens, as well as other City departments. The Commissioners work in conjunction with the Traffic Bureau of the Police Department. During the 2010 year, the Traffic Commission handled various requests from citizens requesting the installation of traffic control devices and/or parking signage. The Commission approved 17 traffic control orders after study and completed studies resulting in other recommendations. While the process of reviewing each intersection to ensure compliance with the Michigan Manual of Uniform Traffic Control Devices was completed, the Commission and the Livonia Police Traffic Bureau continued to respond to citizen concerns at monthly meetings, through telephone conversations and in e- mail requests. Throughout the year, concerned citizens and the Police Department bring issues from placement of informational signs (Handicapped Child in Area and Speed Limit notifications, for example), review of existing signage, and requests for placement/removal of existing signs to the attention of the Commission. 123 During 2010, a survey was completed at several school zones; specifically, Churchill High School, Stevenson High School, Franklin High School, Rosedale Elementary, Clarenceville High School and Middle School. The survey was only for schools with a school zone on a main road. The survey consisted of the type of signage used in and around the school zone and their location. There were signage changes made to several of the school zones and sign locafion/placement was reviewed. In addition to some changes being completed, the Michigan Manual of Uniform Traffic Control Devices was reviewed to ensure proper posting within the school zones. Franklin High School and Stevenson High School did not receive any changes; their signage mel standards and both schools are on county roads. The Traffic Commission currently meets at 7:30 p.m. on the 2otl Thursday of every month on the 3rtl floor of City Hall. All meetings are open to the public and anyone submitting a complaint or request is encouraged to attend the meeting. TREASURER The Treasurer's Department is responsible for collection, disbursement and custody of all revenues belonging to and held in trust by the City. All funds collected by City agencies are transmitted to the Treasurer, verified and recorded through cash receipting, deposited and reported daily to the Finance Department. In addition, the Treasurer's Office, on instruction from the Finance Director, transmits instructions for the daily investment of City funds among City banks to maximize the interest on its holdings. The Treasurer's Office has strict procedures in place regarding the handling of City funds. All departments issue numbered receipts and timely deliver collected funds to the Treasurer's Office for processing. Large checks are deposited immediately to yield a higher rate of interest. ADMINISTRATION Beginning with the 2009 summer tax season, the Treasurers Department changed the process for printing and mailing tax bills. These changes allow for better control of information printed on the front side of the tax bill which enabled the department to print additional information right on the bill rather than include an additional insert with the tax bill. The Treasurer's Department utilized a local printing and mailing company with capabilities to reduce the mailing costs considerably and increase the efficiency of mailing within our required parameters. By utilizing the tax bill printing aspect of the BS&A Tax Software, we are able to print receipts on regular copy paper, print copies of prior year lax bills (deleting the need for printing office copies of bills), and print information on the lax bill pertinent to the individual taxpayer. The savings for the 2009 tax year 124 in comparison to 2008 was approximately $6,100.00, and we are again using the same company and reaping the same discounts this year. The Treasurer's Office sent letters to real and personal properly taxpayers whose taxes for the 2009 tax year had not been paid by February 15, 2010, as has been our past practice. A total of 5979 letters were mailed to real and personal property taxpayers. 2,816 letters were also mailed to real & personal propertytaxpayers after the due dale for the summer 2010 season. In 2002, the Treasurers Office initialed the practice of mailing letters to notify Livonia properly owners that their property was listed in the Wayne County Treasurer's Office court petition to foreclose on their properly for delinquent real properly taxes. In 2010 the City of Livonia Treasurer sent out 30 such notices, as compared to 28 in 2009, 97 notices in 2008, 54 notices in 2007, 33 notices in 2006, 45 notices in 2005, 89 notices in 2004, and 113 notices in 2003. As a result of this effort, the Wayne County Treasurer sold only 4 Livonia parcels at lax auction in 2010, and none in 2009, 2008, 2007, 2006, 2005, or 2004. The Treasurer's Office is responsible for monitoring and maintaining the files on bankruptcy cases. Proof of Claims for personal properly taxes are fled with the courts by the City Treasurer. In 2010, 9 businesses with locations in Livonia fled for bankruptcy protection as compared to 15 businesses in 2009, 6 businesses in 2008, 11 businesses in 2007, 8 businesses in 2006, and 8 businesses in 2005. The Treasurer's Office fled 9 personal property jeopardy lax bills with the Wayne County Register of Deeds for 2010. In 2009, we issued 16 personal property jeopardy lax bills, 52 jeopardy tax bills in 2008, 8 jeopardy tax bills in 2007 and 11 jeopardy lax bills in 2006. Applications for electronic fund debit for lax payments are available on line, on the City's Website and also by request. This year we have seen a slight decrease in the number of taxpayers utilizing electronic funds transfer for payment of lax bills, possibly due to the foreclosure rale. During the summer 2010 season 2,211 taxpayers participated in this convenient and no -cost service as compared to 2,292 during the summer of 2009, 2,360 during the summer of 2008, 2,317 during the summer of 2007, 2,281 during the summer of 2006, 2,223 during the summer of 2005, 1,903 during the summer of 2004, 1,819 during the summer of 2003, 1, 417 during the summer of 2002, and 664 taxpayers during the summer 2001 tax season, with approximately the same number of taxpayers in the same winter lax season. Tax bills can be paid with a credit card through Official Payments Corporation and we have printed this information on our lax bills and put the information on 125 the City's website. There is a convenience fee collected and retained by Official Payments Corporation for this service. There is no cost to the City of Livonia for this service to be offered to the residents. During 2010, 423 taxpayers utilized this option, as compared to 394 taxpayers in 2009, 452 taxpayers in 2008, 431 taxpayers in 2007, 399 taxpayers during 2006, 340 taxpayers during 2005 and 216 taxpayers during 2004. There are 45,315 taxpayers in the City, the breakdown is as follows 2007 2008 2009 2010 Real Property 39,863 39,791 39,719 39,722 Personal Property 4,337 4,979 5,453 5,782 IFF 78 72 66 83 44,203 44,278 44,842 45,587 Sixty four percent of residents are responsible for paying their own property tax bills. Mortgage companies pay 36% of the real property tax bills. The lax levy breakdown is as follows (includes Real, Personal, & IFF for 2009 Winter and 2010 Summer): 126 REAL PERSONAL IFT TOTAL City of Livonia 49,664,330 7,258,685 623,962 57,546,977 Livonia Public Schools Operating 23,074,262 2,069,747 260,891 25,404,900 Debt 11,361,304 1,621,405 172,930 13,155,639 Supplemental Tax 1,250,679 245,868 21,422 1,517,969 Wayne Cty Intermediate School District 12,746,524 1,702,852 218,717 14,668,093 Clarenceville Schools Operating 1,215,604 84,856 2,369 1,302,829 Debt 905,739 46,614 592 952,945 Supplemental Tax 82,564 5,853 0 98,417 Oakland Intermediate School District 678,087 34,897 443 713,427 Slate Education Tax 23,284,341 1,563,265 83,879 24,931,485 Schoolcraft Comm Coll 6,972,297 901,756 113,667 7,987,720 Wayne County 26,217,450 3,463,102 411,348 30,091,900 Wayne County Jail 4,074,054 595,452 51,181 4,720,687 126 Wayne County Parks 1,067,768 156,066 13,411 1,237,245 Huron Clinton Metro Aulh 931,827 136,199 11,709 1,079,735 Zoo Authority 434,132 63,462 5,456 503,050 Special Assessments 2,527,531 0 0 2,527,531 TOTAL 166,498,493 19,950,079 1,991,977 188,440,549 The total number of original lax bills mailed for Summer and Winter was 91,565. Delinquent Tax Collections Our personal delinquent property taxes, penally and interest collected from 12-1- 09through11-30-10 were $734,985.82 compared to last fiscal year collections of $782,007.17. The collections breakdown is as follows: Personal Property Tax Year 2006 2007 2008 2009(3/1/2009) # of Parcels 521 534 624 860 Amount due as Of 12/01/2009 $951,023 $1,072,922 $904,472 $962,431 Amount Collected This Year $183,337 $209,327 $232,669 $228,413 This past year the Slate of Michigan has begun fervently auditing lax returns for homestead exemp0ons claimed in error. Once the Assessors office makes the changes to the lax roll, the Treasurer's office staff has to adjust the tax liability and issue revised tax bills. This year has seen a major increase in the number of homestead exemptions removed and thus increased the amount of revised tax bills mailed to city residents. OTHER COLLECTIONS Invoices for Council authorized weed cuttings are mailed to taxpayers as well as any special assessments approved during the year. The Treasurers Office records payment on these assessments and any unpaid amounts are added to lax bills at year-end. In 2009, the Treasurer's office issued 1,142 invoices for weed bills, as compared to 1195 for 2008, 1,084 for 2007, 631 for 2006, 557 for 2005 and 512 for 2004. # of Parcels $ Amount # of Parcels $Amount Billed on Billed On Billed On Billed On 2009 Taxes 2009 Taxes 2010 Taxes 2010 Taxes Special Assessment Districts 127 Sidewalk 105 $ 32,220 136 $ 39,940 Paving 261 $ 58,938 252 $ 52,917 Lighting 13,957 $ 950,354 13,957 $ 1,261,790 Weeds 284 $ 42,388 270 $ 34,177 Dlgt Water 1 952 $1.472.279 2 082 $ 1.558.789 16,559 $2,556,179 16,697 $ 2,947,613 TELLER COLLECTIONS The Treasurer's two tellers processed $222,400,907 in cash, checks, and credit cards for the following items during the course of conducting City business: properly taxes, water bills, the greens fees for the Cilys three municipal golf courses, Livonia Community Recreation Center memberships and fees, park permits, fees for swimming and skating, amusement park ticket sales, registration fees for Parks and Recreation league sports, inspection and engineering permit and bond fees, licenses, the fees for the City's three libraries, Police Department adjudicated, non -adjudicated drug and D.A.R.E. funds, fees for City sponsored special events such as the Highland Games and the Arts & Craft fair, false alar charges, accounts receivable items, SMART bus ticket sales, City garage sale, fees for using the City Dump, Police auction, rent payments for Silver Village, Newburgh Village, MacNamara Towers and city - owned homes, record duplication fees, etc. Of the amounts collected, $38,715,636 was for the general deposit items and $183,647,505 was for properly taxes. The tellers also receive walk-in water payments from residents. During this fiscal year, 10,672 water payments were processed by the Treasurer's Office an increase of 501 over last fiscal year. The busiest day as December 21, 2009 with 242 water bills being processed. The average amount of water bills processed was 43 per day. Due to the changes in receipting water bill payments over the last year, the total dollars collected were processed along with the Water Department's deposits. DISBURSEMENTS All payroll and payable checks are released through the Treasurer's Office on approval of the Finance Director and the City Clerk (internal auditor). 2008 2009 2010 Payroll Checks 35,007 35,727 24,798 Vendor Checks -City & Court 17,288 16,098 15,265 128 The Zoning Board of Appeals is a seven (7) member Board created by Slate statute and City of Livonia Zoning Ordinance No. 543, as amended. The Board hears appeals from residential and business property owners when they are unable to comply with ordinance requirements and are rejected permits by the Inspection Department. The Board meets on Tuesday evenings at 7:00 p.m. The following is a breakdown of the Appeal Cases prepared and heard by the Zoning Board of Appeals during the fiscal year December 1, 2009 through November 30, 2010. Granted with Tabled or Granted Denied Modifications* Postponed'" Total New Cases 31 2 3 11 47 Rehearings 2 0 0 0 2 Actual Cases Heard 49 Prepared and Scheduled" 1 No Further Action.... 0 Total Cases Heard and Prepared 50 Includes Cases which were Granted in ParUDenied in Part " Meeting material was prepared more than once, but for various reasons (Petitioner did not appear, asked to be rescheduled, etc.) these cases were not heard at the first scheduled meeting. Meeting material was prepared and Board heard case at meeting and made a decision to table for revised plans, etc. All meeting notices, agendas, etc. were redone when new meeting date was scheduled. Case was heard, but Board took no further action. Number of Regular Meetings: 11 Number of Special Meetings: 9 129