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2011-2012 Annual ReportOFFICE OF THE MAYOR JACK E.KIRKSEY �.r'= 33000 CIVIC CENTER DRIVE Mv,�. `% LIVONIA, MICHIGAN 981543097 (739)95 ZXH FAX: (739)92148]0 r 4 �Go�ti January 9, 2013 TO: HONORABLE MEMBERS OF THE CIN COUNCIL FROM: MAYOR JACK E. KIRKSEY SUBJECT: 2011-2012 Annual Report Dear Council Members: As required by City Charter, I present the attached Annual Report that summarizes the activities of Livonia's Departments, Boards and Commissions during the 2011-2012 fiscal year. Below is a summary of a number of significant items included in the report, followed by my observations. Municipal Services Authority Several City departments (Law, Finance, Administrative Services, and Economic Development) were involved in the formation of this new multi -jurisdictional entity designed to foster intergovernmental cooperation through developing improved best - practices, efficiencies and cost -savings efforts. Livonia joined with the City of Grand Rapids and the State of Michigan Treasurers Office to launch this innovative concept. We expect to see it bear fruit in the coming years. Inspection Department Enforcement of the Vacant and Abandoned Building Ordinance by the Livonia Inspection Department has increased the number of permits granted and amount of revenue generated. Revenue is more than $520,000, which is 5 percent higher than the previous year. The program is designed to ensure maintenance and inspection of problematic residential and non-residential properties, but pertains to all vacant or abandoned structures. Parks and Recreation Livonia Parks users benefitted from several improvements in 2011-2012, including new picnic pavilions at Dooley Park, Bien Park, Country Homes Park, and Kleinert Park; To: Honorable Members of the Council January 9, 2013 Re: Annual Report Letter, 2011-2012 Page 2 replacing backstops at Shelden Park, Wilson Park, Mies Park, and Country Homes Park; constructing a walking path at Dooley Park and two sand volleyball courts at Bicentennial Park; and the purchase of a mobile show stage, all with funds from Wayne County grants. Increased use of the parks, through pavilion permits and estimated attendees, was also noted. Treasurer's Office The Livonia Treasurer and staff continue to increase the number of delinquencies recovered directly, rather than through a collection agency, which reduces the City's cost. In 2009, the Treasurer and staff personally collected 41 percent of all delinquencies recovered. That has been increased to 77 percent in 2012. These collection efforts have resulted in a total of $172,933 being retained by the City, which previously would have been paid to the collection agency. Summary Livonia remains a strong, vibrant community even as our region begins to emerge from difficult economic times. City budgets faced another year of significant challenges and those challenges will continue through the next several years, even in the face of a budding economic recovery. State tax laws limit the amount of increased tax revenue to Cities, meaning communities will take longer to benefit from any potential recovery. However, we cominue to address those budgetary challenges by delivering good quality public services, despite reduced staffing levels. City employees will once again take unpaid furlough days and meet higher state requirements for contributing to their own health care and premium costs. The City also continues to explore and develop new ways to reduce costs and increase collaboration and cooperation efforts with other public entities and private organizations. Housing values declined this past year for the fifth straight year, but there are signals of a rebound in the housing sales market that, we hope, bode well for a recovery for homeowners. Protecting the value of our housing stock and the quality of our neighborhoods has accomplished through quality City services (Ordinance Enforcement, Police, Roads, etc.) and special efforts, such as the Neighborhood Stabilization Program. In general, Livonia's economy and business environment have taken positive steps in the past year. According to state figures, Livonia's jobless rate was 4.3 percent, down from 5.0 percent during the same month (September) last year. Nationally, the average was 7.5 percent, while the State of Michigan and Wayne County averages were at 8.3 percent and 11.3 percent, respectively. On another positive note, Livonia's industrial To: Honorable Members of the Council January 9, 2013 Re: Annual Report Letter, 2011-2012 Page 3 and retail markets continue to recover. Total industrial vacancy rates are 8.8 percent, down from 10.7 percent about a year earlier, and posting a new seven-year low. The retail market vacancy rate is 13.7 percent, a reduction from 16 percent a year earlier. The office vacancy rate stands at 19 percent, though it too is showing signs of trending downward. Anchored by our exceptional public safety and quality public services, Livonia continues to boast numerous other positive attributes— great location, plentiful and well- maintained parks, well-maintained streets, and top-quality schools, health care, institutions of education and businesses. The hallmark of our success has always been the leadership of the City Council and committed, supportive employees all dedicated to serving our residents by meeting or exceeding expectations. Sincerely, Jack E. Kirksey Mayor Enclosure cc: Clerk, Council, Finance, Law emailed: Leadership Staff CITY OF LIVONIA ANNUALREPORT FISCAL YEAR `ily`dkilvA CITY OF LIVONIA, MICHIGAN A00UALREPORT Fiscal Year 2011-2012 TABLE OF CONTENTS Page No. Assessing Department ......................................................................... 1 Review, Board 0f....................................................................... 2 CityClerk .............................................................................................. 2 Civil Service Department ...................................................................... 7 Trustees, Board 0f................................................................... 15 Community Resources Department and Cable .................................. 19 Aging Commission ................................................................... 24 Arts {|0DUDUissi)D.................................................................... 24 Historic Preservation Commission ...................................... ..... 26 Historical Commission .............................................................. 28 Human Relations Commission ................................................. 29 Youth Commission ................................................................... 30 DistrictCourt ....................................................................................... 32 Finance Department ........................................................................... 35 IDf>rmati0D System .................................... 37 FireDepartment .................................................................................. 41 Housing Commission .......................................................................... 48 Inspection Department ........ ............................................................. 53 Zoning Board 0f/\ooCab......................................................... 57 Building Code Board 0f/\ .......................58 LawDepartment ................................................................................. 58 Library Department &(|0OUOUisSioD.................................................. 62 Parks and Recreation Department & Commission ............................. 66 Planning [�epWrtmCDt&Commission .................................................. 78 Police Department and EmergencyPreparedness................. 89 Public Works Department ................................................................... 97 Engineering Division ................................................................ 98 Public Service Division ............................................................ 103 Traffic Commission ........................................................................... 123 TrCaSUre[......................................... 125 The 2012 Stale Equalized Valuation of the City real and personal properly was $3,875,978,660 which relates to the following statistics: CLASS PARCEL COUNT VALUATION Residential 38,224 2,452,253,410 Commercial 1,792 735,475,180 Industrial 432 230,650,790 Personal 4,308 457599280 $ 3,875,978,660 In addition, valuation under the Special Ads provided total valuation of $132,600,390 as follows: IFT Real 26,978,340 Turbo/Brownfield 24,875,650 IFT Personal 80,746.40 $132,600,390 All property appeared on the assessment roll at 50.00% of true cash value as mandated by Stale Law. Annual sales studies are conducted in order to determine market growth by neighborhood. The results of these studies are utilized to adjust area values to the required 50% of true cash value. The appraisal and maintenance of all residential field data is the responsibility of this department. Records for 40 new homes were created. Revisions to approximately 871 existing property field sheets were made, which is a 25% increase over the prior year. Commercial and Industrial new buildings, alterations and additions numbered 69 and were reviewed for value for the 2012 assessment roll. The citywide canvass continues this year with the entering of the data gathered in prior years and the continuation of the field review of property record cards. This is an ongoing project with the goal of bringing the assessing office in closer compliance with the requirements of the Stale Tax Commission with regard to assessing procedures. For 2012, Transfer Affidavits totaling 1,620 and Homesteads, Rescissions, Conditional Rescissions and Denial Forms totaling 2,164 were interpreted and processed on a daily basis. Lots splits and combinations are processed by this department. This office reviews petitioners applications and departmental correspondence for compliance to city ordinances and procedures. If a split is nonconforming Council action will be required. Approximately 23 splits and combinations were completed in 2012. Ofthese, one required Council action. Several prior years of Michigan Tax Tribunal appeals were finalized. A total of 408 appeals were completed. Of this number there were 275 full tribunals, 55 residential small claims and 78 commercial & industrial small claims, for the years 2010 —2012. This is an increase of 274 completed cases over last year. Over 4,500 personal property statements were processed for the 2012 assessment roll. A continual inspection of properties in the city is being done to verify the fixed assets in the business as of lax day of each year. The December Board of Review meeting was held on Tuesday, December 13, 2011, in accordance with Section 211.53b of the General Properly Tax Law of Michigan, to correct all mutual mistakes of fact and clerical errors. The Livonia City Council, on January 25, 2012 (CR#21-12), set the place and dates for the 2012 March Board of Review meetings as scheduled by the Assessor and notice was given and published in the local newspapers. The Board of Review meetings convened Tuesday, March 6, 2012, for a nine (9) day session of public hearings, which included an evening session. Members Conrad Gniewek, Jollietta Coleman and William Tancill were in attendance. The Board heard 244 taxpayer appeals and acted on 90 mail -in petitions. Determination notices were mailed on April 2, 2012. State law requires a July Board of Review meeting to correct clerical errors and mutual mistakes of fact. This meeting was held on Tuesday, July 17, 2012. CIN CLERK This office is administered by the City Clerk, elected for a four-year term at an odd year election conducted by the City of Livonia. The powers and duties of the City Clerk are set forth in the City Charter and statutes of the Stale of Michigan. The Clerk is assisted by a Deputy Clerk and a staff of six who are trained specialists in delivering a variety of services to the citizens of Livonia and the several departments of the City administration, i.e.: (a) 'The Clerk shall be clerk of the Council and shall attend all meetings of the Council and keep a permanent record of its meetings ..." This responsibility involves receiving all correspondence and communications fled with the Clerk for transmission to the Council; preparing official agendas for both Council Regular and Study Meetings; laking and transcribing complex minutes of all Council proceedings for the official journal as well as for all Public Hearings conducted by the Council as required by law; notification and publication of Notices and Public Hearings and Council proceedings in the official newspaper as designated by the City Council; preparation and forwarding of true copies of Council actions to the parties affected; maintaining the official record of all Ordinances enacted by legislative actions. City Council 2011 2012 Study Meetings 25 24 Regular Meetings 24 24 Special Meetings 0 0 Council Resolutions Recorded 403 452 Ordinances Adopted 16 39 Public Hearings Conducted 20 30 (b) 'The Clerk shall perform such other duties as are required of that office by State or Federal law, the City Charter, the Council or Ordinances of the City." Required by Slate Statute to record and file a record of all deaths and births occurring within the City for subsequent transmittal to the State and County Department of Health and make available for certification copies of such records, as can be legally released. VITAL STATISTICS (DECEMBER 2010-2011) 2011 2012 Births Recorded 875 880 Deaths Recorded 1515 1625 $115,950.00 $122,550.00 (c) 'The City Clerk shall issue and sign all licenses granted and shall register same. LICENSING During the fiscal year this office of the City Clerk accepted and processed, etc., under Title 4 of the Livonia Code of Ordinances, the following licenses: TYPE 2011 2012 Gas Stations, Dry Cleaners, Amusement Places, Taxi, Trailer Rental, Solicitors, Vending Machines, Restaurants, Caterers, etc. 1,200 1,195 FEES COLLECTED $51,750.00 $51,550.00 Garage, Basement, Rummage Sales 1,861 1,818 FEES COLLECTED $9,345.00 $9,755.00 Pel Licenses 3,120 3,092 FEES COLLECTED $25,180.00 $24,736.00 Bicycle Licenses 20 29 FEES COLLECTED $60.00 $87.00 (d) "The City Clerk shall receive for fling: zoning petitions, subdivision plats, security bonds, etc. Comprehensive files covering all phases of development of new subdivisions: from the Public Hearings of the City Planning Commission in proposed plats, to the fling of all bonds and payment of financial assurances established in the City Council's Master Bond Resolutions, to the final signatures of the City Clerk after the final plat approval is given by the Council." NUMBER AND TYPE OF PETITIONS FILED 2011 2012 Zoning 6 6 Vacating 2 0 Miscellaneous (Waivers) 14 31 New Plats Authorized (Preliminary) 0 1 Final Plats 0 0 Extensions 0 0 (e) Publica0on and Legal Notices M The City Clerk is responsible for the publication of the City Council's proceedings in the official newspaper of the City and the insertion of Public Notices required by law of Public Hearings and all Ordinances duly adopted. In addition, Ordinances are printed, collated and distributed to all departments and interested parties. A complete file in excess of 2,913 separate Ordinances is maintained, and the Livonia Code of Ordinances is continually updated, as amended, and on file in the City Clerk's office. (f) Duplicating and Mailing Figures The City Clerk's office produces copies of the following materials for meetings of the City Council. 2011• 2012• Council Regular Agendas 1104 1248 Council Study Agendas 1304 1488 Special Regular Agendas N/A N/A Special Regular Minutes N/A N/A Council Regular Minutes 408 408 Council Study Minutes 480 480 Attorney Notes for Council Regular Meetings 912 864 Synopsis of Regular Council Minutes 96 96 Council Public Hearing Notices 1071 1530 Public Hearing Minutes 462 660 'Tables indicate number of sets required per year for distribution for each activity; number of pages varies by event and is not included in total. (Agenda totals include copies for the public.) All City Departments' outgoing mail is handled through mailing equipment in the City Clerk's office and the required postage in 2012 totaled $90,095.00. All incoming mail is handled daily by the Clerk's office and is distributed to the various departments of the City. (g) Election Commission of Livonia (Authority - State Statute) The City Clerk presides as Chairperson of the three-member Election Commission consisting of the Clerk, Mayor and City Attorney, charged with the responsibility of conducting all elections within the City. The compensation of election personnel shall be determined in advance by the Election Commission. In any case where Election procedure is in doubt, the Election Commission shall prescribe the procedure to be followed. 2011 2012 Elections Held in City 1 City Primary 1 Presidential Primary 1 City General 1 State Primary 1 Special Primary 1 State General 2011 2012 New Registrations 5,925 7,852 Total Registered Voters 74,011 75,039 Change of Name 422 503 Change of Address 2,129 2,754 Cancellations 5,111 5,419 Registrations by Mail 295 2,563 Number of Absentee Ballots Issued 8,694 30,959 AV Applications Issued 8,694 30,959 Notices of Election Inspectors 474 1,395 Notice of Cancellation of Registration 454 623 Sale of Voter Registrations Lists $1,303.22 $1,216.73 (h) Other Duties and Responsibilities of the Clerk The Clerk shall have power to administer all oaths required by State Law, the Charter and Ordinances of the City. The Clerk shall be custodian of the City Seal and shall affix it to all documents and instruments requiring the Seal, and shall attest the same. The Clerk shall be custodian of all papers, documents and records pertaining to the City of Livonia, the custody of which is not otherwise provided for by the Charter. As custodian of records, the office of the City Clerk instituted a program of microfilming the birth and death records of the City in 1985. In 2007, all birth and death records were scanned to create CD-ROM's. The Clerk shall give the proper officials of the City ample notices of expiration or termination of any official bonds, franchises, contracts or agreements. The Clerk shall examine and audit all accounts and claims against the City. In 2012, the Clerk examined, pre -audited and signed approximately 14,989 vouchers issued by the Department of Finance for transmittal to the City Treasurer. The Clerk shall possess and exercise the powers of a Township Clerk so far as the same are required to be performed within the City. The Clerk shall certify by signature all Ordinances and Resolutions enacted or passed by the City Council. The Clerk, as custodian of the cemeteries under City jurisdiction, is in charge of all burial procedures and in 2012 there were no authorized opening and closing at the cemeteries. The Civil Service Commission held twelve (12) Regular meetings and one (1) Special meeting during fiscal year 2011-12. LABOR RELATIONS During fiscal year 2011-12, the City completed negotiations with the Livonia Fire Fighters Union (LFFU) for renewal of their contract for the period December 1, 2012 to November 30, 2015; and the Livonia Lieutenants and Sergeants Association (LLSA) for renewal of their contract for the period December 1, 2012 to November 30, 2013. Labor -Management Committee meetings have been held to resolve employee grievances or concerns fled by members of the AFSCME Union Local 192, the Livonia Police Officers Association, the Livonia Police Lieutenants and Sergeants Association and the Livonia Fire Fighters Union. These Committees consist of representatives of the Union and the City. In the event the employee grievance cannot be resolved through committee, the procedure permits appeal to the Civil Service Commission and, if not resolved, through mediation and/or formal arbitration. PERSONNEL REVIEW COMMITTEE The Personnel Review Committee comprised of the Human Resources Director, the Director of Finance, and the Director of Administrative Services mel fourteen (14) times during the current fiscal year and reviewed and made sixty-one (61) recommendations to the Mayor on all new hires, replacement personnel and promotions. EMPLOYEE BENEFIT PROGRAMS HOSPITALIZATION -MEDICAL INSURANCE PLANS Effective March 1, 2012, the City's cap for annual contribution to active employee health insurance consistent with Public Act 152 is 0 Single coverage - $5,500 0 Two -person coverage - $11,000 B Family -$15,000 Public Act 152 is the new state law which requires increased public employee premium sharing for health insurance. The City of Livonia provides the lower cost option for employees the so-called "hard cap" plan. In accordance with Public Act 152, effective March 1, 2012, all General non -court employees and all LPOA employees who are receiving employer provided medical coverage of any kind must contribute an aggregate amount based on the applicable hard caps. For family and 2 person subscribers a weighted average is used. Effective March 1, 2012 the amounts are: General non -court employees Smgk Two Person / Family Community Blue 3 $ 35.00 $140.00 Blue Choice $106.00 $440.00 LPOA employees Community Blue 3 $ 35.00 $136.00 Blue Choice $106.00 $442.00 LFFU, LLSA, police command and all Court employees who participate in the City's health care plan will continue to pay a portion of their premium costs at $30.00 for single coverage, $35.00 for two -person coverage and $40.00 for family coverage per month. Also, pursuant to the union contract, court employees must pay the portion of the cost of their Blue Choice plan that is higher than the cost of the equivalent Blue Cross/Community Blue PPO Plan. Effective March 1, 2012, the monthly premiums for Blue Choice health insurance coverage were greater than the premiums for Blue Cross/Community Blue 2, therefore court employees were required to pay the difference between the rates on a monthly basis. The annual Health and Wellness Fair was held on three (3) separate afternoons during January 2012 at various City locations, including the Police Headquarters Training Room, the Department of Public Works Administrative Conference Room and the City Hall Fifth Floor Gallery. Employees and retirees, along with their immediate family members, were encouraged to attend. Representatives of the City's occupational health services providers were present to answer questions. In addition, representatives from the Blue Cross/Blue Shield (BCBS) hospitalization/medical insurance plans, sponsored by the City, were present to permit employees to review and compare plan descnptions and obtain assistance with health care questions or problems. The meetings were attended by one hundred ten (110) employees and family members. Community Blue 2 was replaced by Community Blue 3 for General and LPOA employees on January 1, 2012. Informational meetings were held December 20, 21, 2011, and January 10, 2012. One hundred three (103) employees and spouses attended the meetings. LLSA and LFFU employees continued to have CB2 through the fiscal year. Al the end of the fiscal year, the employee and retiree hospitalization/medical insurance enrollments are: Blue Cross/Blue Shield 12 Employee subscribers (BC/BS) Preferred Plan 373 Retiree subscribers 328 Retirees on Medicare 0 COBRA Blue Cross/Blue Shield 180 Employee subscribers Blue Choice PPO 197 Retiree subscribers 78 Retirees on Medicare 0 COBRA Blue Cross/Blue Shield 294 Employee subscribers Community Blue 2 54 Retiree subscribers 7 Retirees on Medicare 1 COBRA A total of fifty-six (56) full-time employees 'opted out" of insurance coverage during the February 2012 open enrollment period and received $1,000.00 in lieu of hospitalization/medical coverage. LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT PLAN The City of Livonia currently contracts for group life insurance with the Hartford Life and Accident Insurance Company at the rale of 18.2 cents per $1,000 per month volume. Accidental Death and Dismemberment (AD&D) group insurance coverage is also provided by Hartford at a rale of 1.5 cents per $1,000 volume per month. Currently, a total of five hundred seventy-seven (577) employees have life insurance coverage in the aggregate amount of $33,149,995. In addition, twenty (20) retirees have a $3,000 death benefit coverage totaling $60,000; one hundred forty-eight (148) retirees have a $3,500 death benefit coverage totaling $518,000 and two hundred -three (203) retirees have a $5,000 death benefit totaling $1,015,000 for a total retiree group of three hundred seventy-one (371) having aggregate life insurance in the amount of $1,593,000. During the fiscal year, a total of $81,704.22 in life insurance and AD&D premium were paid to Hartford Life & Accident Insurance Company. There were len (10) retiree death claims totaling $39,000. One (1) retiree claim was paid at $46,000 because of a waiver of premium as a result of a pre -retirement disability. WEEKLY DISABILITY INCOME PLAN The City of Livonia is self-insured for the weekly disability income coverage. Effective December 1, 2009 through November 30, 2012, the disability claims were administered by Citizen's Management, Inc. This benefit provides $250/wk to disabled general full-time employees and $125/wk to disabled part-time employees for up to 45 weeks; $125/wk for disabled Police Dispatcher full-time employees for 45 weeks; $42/wk for the first 12 weeks and $100/wk for the 40 week balance of 52 weeks for disabled police and fire employees; and $200/wk for up to 45 weeks for District Court employees. The total premium paid to Citizen's Management, Inc., to administer the program was $9,875.00 for this fiscal year. During the Fiscal Year 2011-12, there were a total of twenty (20) weekly disability income claims to employees. A total benefit of $20,393.52 was paid by this self- insured program. The Civil Service Department staff administers the general employee union tuition reimbursement programs. Ten (10) members of AFSCME Union Local 192 expended $2,950 out of the maximum allocation of $10,000.00 during the fiscal year. Two (2) members of the AFSCME Supervisory and Technical Chapter of Union Local 1917 expended $420 out of the maximum allocation of $3,475 during the fiscal year. OPTICAL PLAN The City offers an optical benefit program with two providers: Coop Optical and RxOplical who have multiple area locations. Employee usage and costs incurred during the fiscal year at these centers or through the reimbursement option were: Safely Glasses 8 $ 419.00 Direct Reimbursement 62 7,422.48 Co -Op Optical 62 4,773.00 RxOplical 155 15 028.91 Total 287 $27,643.39 10 11 =1 7U114J ZIOX:EM All employee groups except LFFU employees have a dental reimbursement or direct payment to the Demist program. Billing for services rendered during the fiscal year must be submitted within 30 days of the November 30th fiscal year end for consideration. A summary of the employee reimbursements and hardship advances during the fiscal year to dale is: Number of Total Average Transactions Amount Paid Paymen Reimbursement/Direct Payment 928 $262,717.88 $283.11 Dental reimbursement may also include payment for Dental Insurance premiums. LFFU members participate in a dental insurance program. The program is administered by the union. The City provides an annual payment of $700 per member. General employees, Court employees, LFFU, LLSA and Police Command are eligible for 50% of the fees for orthodontic services for a lifetime maximum of $1500 per family. Coverage is limited to the employee, spouse and dependent children until the end of the year said dependents reach age 19. LPOA employees are eligible for 50% of the fees for a lifetime maximum of $1000 per family. A summary of the orthodontic service claims received this fiscal year is: Number of Claims Total Amount Paid Police/Fire 5 $ 6,063.00 General 4 $ 5,740.00 Total 9 $11,803.00 The City of Livonia contracts the self-insured worker's disability compensation program with the third party administrator, CMI (previously Citizens Management, Incorporated). The contract period for these services is effective December 1, 2009 through November 30, 2012. The contract with CMI was recently renewed for the period December 1, 2012 through November 30, 2013. The total paid on all claims through CMI (previously Cifizens Management Inc.) from December 1, 2011 through November 30, 2012 is $238,710.49. There were ninety-six (96) new claims submitted during this period. 11 The total paid on all claims through CompOne Administrators, Inc. (previously Accident Fund) from December 1, 2011 through November 30, 2012 is $413,721.81. These payments are for claims that started before December 1, 2009. The total paid on all claims includes weekly wage loss indemnity benefits, medical services, related legal, vocational rehabilitation and other related professional expenses. Employees receive treatment for work-related injures or illness at Providence Corporate Health Services and Midwest Health Center. The City of Livonia participates in the self-insured Michigan Municipal League Unemployment Compensation Group Account. The firm of TALX UC Express is the service agent of this group account. The Civil Service Department responded to approximately thirty-six (36) former employee claims for unemployment benefits filed with the Michigan Employment Security Adminislmtion(MESA). Charges for 2012 are $59,100.55. CIN PHYSICIAN AND MEDICAL CLINICS Pre-employment, return -to -work and occupational injury/illness medical examinations and treatment are provided by the authorized City Physician, Sl. John Providence Corporate Health Services. Also, Sl Mary Mercy Hospital has provided medical services for Police and Fire personnel and emergency services only for general employees. Eighty-six (86) regular employee and temporary employee preemployment (full-time and part -lime) examinations and eighty- three (83) physicals for return to work were conducted. Dr. Lyle Danuloff, Ph.D., the City's Consulting Psychologist, completed twenty-eight (28) evaluations for Public Safety new hire employees. In the absence of Dr. Danuloff, Dr. Linda Forsberg, Ph.D., conducted two (2) Psychological examinations for Police Service Aide new hire positions. In addition, there were medical consultations with regard to employee health and occupational safety matters as it related to infectious diseases and worker's compensation claims, including continuation of pre-employment auditory, TB and pulmonary function examinations for fire fighter and police officer new hires in compliance with MIOSHA requirements. Alcohol and drug testing for employees assigned to drive specific types of Department of Public Works vehicles are coordinated in compliance with federal regulations. SAFETY A representative from St. John Providence Corporate Health Services conducted the Bloodbourne Pathogens Training for Department of Public Works staff. Thirty-one employees attended the training and eight employees received the Hepatitis Bvaccination. 12 One hundred -one (101) employees received service recognition awards in FY 2011-12. Level of Service Service Awards Presented Five Years 37 Ten Years 22 Fifteen Years 16 Twenty Years 4 Twenty -Five Years 17 Thirty Years 1 Thirty -Five Years 3 Forty Years 1 Total 101 The Civil Service Department has continued an affirmative recruitment program through newspaper advertisements in the Observer/Eccentric, the Detroit News/Detroit Free Press, and notices to various colleges, training schools, MESA, handicapper rehabilitation services, and minority community based organizations. The total number of advertisements published during Fiscal Year 2011-12 were: the Detroit News — 6; Livonia Observer — 6; several professional association publications, the Internet recruitment service Falcon Associates (Government jobs), the City of Livonia Spring and Fall News, and Cable Channel 8. In accordance with the Affirmative Action policy adopted by the Civil Service Commission, the Civil Service staff continued its efforts to make examinations and position descriptions as job-related as possible. Proposed qualifications for each new examination were reviewed by the respective Department staff and the Civil Service Commission in order to establish prerequisites which were appropriate to the positions being filled. The staff also prepares a monthly summary report to the Civil Service Commission concerning the race and gender characteristics of all applicants for open -competitive examinations, the resulting eligible lists, and all regular employee hires and terminations. The Civil Service staff continued to prepare and administer open -competitive and promotional examinations as requested by City Department Heads. During Fiscal Year 2011-12, a total of 6 open -competitive and 17 promotional examinations were announced. The Civil Service Department received 196 13 applications as of October 22, 2012, for open -competitive examinations and 95 for promotional examinations during the fiscal year. In addition the Department processed 316 applications for temporary employment opportunities in various Parks and Recreation positions; 69 applications for Seasonal Laborer; 20 applications for Seasonal Clerk; 40 applications for Student Page; 94 applications for Library Page; 3 applications for Substitute Librarian; 22 applications for Temporary Clerical; 13 applications for School Crossing Guard; and 55 applications for Police Reserve Officer. TRAINING During FY 2011-12, the Civil Service Department sponsored several employee - training activities. Between December 2011 and November 2012, Civil Service Staff coordinated multiple educational presentations sponsored by financial representatives from the Deferred Compensation 457 Plan providers including Nationwide Retirement Solutions, ICMA Retirement Corporation and Community Choice Credit Union. Sixty-three (63) employees scheduled individual appointments with the Deferred Compensation 457 Plan on-site representatives. Great West Retirement Services is the Plan Administrator for the 401(a) Defined Contribution Plan. The Account Representative, Greg Wood, conducted numerous on-site meetings and training sessions in 2012. Approximately fifty- eight (58) employees attended the sessions in which enrollment, investment education and training was discussed. Forty-two (42) new employee enrollment fors were submitted. For the FY 2011-12, a total of 4 employees, 2 employee family members and 4 residents received crisis intervention individual counseling sessions limited to 5 sessions totaling $400 per individual. In addition, EAP providers have been called upon to assist Departments with group conflict resolution meetings. Services totaled approximately $2,800. The Community Development Block Grant (CDBG) program has mirrored their behavioral health -counseling program to the City's EAP and uses many of the same referral network of providers. A total of $2,895 in CDBG funds has been expended during FY 2011-12 to pay for counseling services provided to 12 low- income residents. 1. The Civil Service staff coordinated two (2) Employee Blood Drives in 2012, and assisted in the coordination of two (2) additional drives at the 14 Community Recreation Center. A total of one hundred sixteen (116) pints of blood were donated by City employees during the drives, conducted in January, March, May and September. 2. The Critical Incident Response Team (GIRT) comprised of members from Police, Fire, Law, Public Service, the Mayors Office, the Council Office, the Director of Emergency Preparedness and Civil Service continued its mission during the past year. The Team continues to evaluate potential violence problems and recommends assessment or intervention plans. The members of the Team have not responded to any possible workplace violence situations this year. Credential Check Corporation has been used to conduct background investigations of general employee new hires. BOARD OF TRUSTEES Following is a report on the activities and accomplishments of the Board of Trustees of the Livonia Employees Retirement System for the period December 1, 2011 through November 30, 2012: 1. DEFINED BENEFIT PLAN a) The Board of Trustees held twelve (12) Regular meetings and one (1) Special meeting during this period. b) As of November 30, 2012, the Defined Benefit Plan had five hundred fifty-three (553) retirees or surviving spouses plus eleven (11) Eligible Domestic Relations Orders (EDRO's) (Divorced Prior to Retirement) and four (4) Alternate Payees (Divorced after Retirement) for a total of five hundred sixty-eight (568) receiving pension checks. Twenty-seven (27) City retirees died during fiscal year 2011-2012. The total pension payroll fiscal year to date is $14,425,903 through November 2012. c) The team of David Sowerby and Kenneth Johnson, Loomis -Sayles and Company, advises the Board on investments for the Defined Benefit Plan and uses discretionary power regarding investments subject to confirmation by the Board. The Board approved investment transactions by Loomis -Sayles and Company at regular meetings. The Defined Benefit portion of the fund managed by Loomis Sayles had a value of $180,816,683 as of October 31, 2012. 15 d) In May 2012, the Board reviewed the fifty-ninth (59th) annual actuarial valuation as of November 30, 2011, for the Livonia Employees Retirement System, prepared by the Board's Actuary, Rodwan Consulting Company. The Plan covered five hundred sixty- seven (567) retirees; twenty-one (21) deferred and one hundred seventy-one (171) employees for a total of seven hundred fifty-nine (759). The Actuary reported that the accrued actuarial condition of the Retirement System is "good". Continuation of this condition is dependent upon future experience and receipt of required contributions. e) The funded ratio of actuarial value of assets to actuarial accrued liability for the Retirement System Defined Benefit Plan was 99.0% as of November 30, 2011. f) Merrill -Lynch provided quarterly performance evaluations of the Defined Benefit Plan through the V Quarter of 2012. Note: Due to reorganization within Bank of America (the parent company), Merrill Lynch will no longer be able to provide consulting or performance evaluation services to the Retirement System effective October 17, 2012. g) In June 2001, the Board approved a $5 million investment with MuniMae Midland LLC, in the Midland Multifamily Equity Real Estate Investment Trust (REIT) offering. In April 2002, the Board approved an additional $5 million investment for a total of $10 million invested. The Midland Multifamily Equity REIT was renamed SAS Equity REIT and the management of the REIT was transferred from Midland to Seminole Mortgage Partners I Limited Partnership owned and operated by Robert Banks, formerly of Midland Advisers. Staff and board members attend SAS investment update meetings quarterly. Total interest earnings on the SAS REIT from December 1, 2011, through October 31, 2012, were $406,250. h) The Board has a global real estate investment with Cohen & Steers Capital Management Inc., in a Real Estate Investment Trust (REIT), separately managed account. The account market value reported as of October 31, 2012, was $5,386,267. Note: The Board has taken profits of $5 million out of the REIT and transferred the funds into the Loomis Sayles Large Cap Account for further investment at the discretion of the Investment Manager. ($3.5 million in February 2005, and $1.5 million in March 2006) 16 i) The total defined benefit fund value was $193,474,370 as of October 31, 2012. j) Sixty-two (62) requests for retirement estimates under the Defined Benefit Plan were processed by the Civil Service Department Staff. k) Effective August 1, 2012, the Civil Service Department stopped mailing retirement check statements to retirees. All retiree payments are being made by direct deposit. Retirees are able to view their retirement check information by logging into the City of Livonia website link. 1) Members of the Board and staff continued their education required as fiduciaries by attending the Michigan Association of Public Employees Retirement System (MAPERS) Conferences at Soaring Eagle Resort, Mt. Pleasant, Michigan, from May 20 to May 22, 2012; and at the Grand Hotel, Mackinac Island, Michigan, from September 22 to September 24, 2012. Board members and staff also attended a special subject educational meeting on February 3, 2012. 2. DEFINED CONTRIBUTION PLAN a) The Board of Trustees held twelve (12) Regular meetings during this period. b) The Defined Contribution Plan Administrator continues to be Great West Retirement Services. c) The Defined Contribution Fund had a total account ending balance of $48,243,080 as of September 30, 2012, four hundred six (406) active participants; eighty-three (83) participants who terminated employment and have an ending account balance; and five (5) participants with a zero ending account balance. d) As of November 30, 2012, a total of one hundred twenty-six (126) employees have retired under the Defined Contribution Retirement Plan. 3. LIVONIA RETIREE HEALTH AND DISABILITY BENEFITS PLAN (VEBA) a) The Board of Trustees held twelve (12) Regular meetings and one (1) Special meeting during this period. b) Mr. Sowerby and Mr. Johnson advised the Board on investments for the VEBA. The VEBA had a market value of $68,212,351 as of October 31, 2012. 17 Note: The VERA was established at the recommendation of the former Actuary to the Board of Trustees, Gabriel, Roeder, Smith and Co., for purposes of placing in a tax free trust, monies to pay for post -employment hospitalization -medical insurance benefits for members of the DB and the DC Plans, as well as to provide separate funding for DC Plan member disability retirement benefits. c) In May 2012, the Board reviewed the fourteenth 14th annual actuarial valuation as of November 30, 2011, for the VEBA, as prepared by the Board's Actuary, Rodwan Consulting Company. The amortization periods adopted by the Board of Trustees for the funding purposes of this Plan are 30 years for disability benefits and 40 years for health insurance benefits. The 40 -year amortization period produces a contribution that is less than the Annual Required Contribution (ARC), and results in a contribution deficiency in the Plan's financial report. d) The fund had actuarial computed assets of $62,491,275 and the funded ratio of actuarial value of assets to actuarial accrued liability for the City of Livonia Retiree Health and Disability Benefits Plan and Trust (VEBA) was 40.0% as of November 30, 2011. The unfunded liability is $93,768,878. e) The market value of the VEBA fund assets were $68,212,351 as of October 31, 2012. f) Effective December 1, 2006, through negotiations with City employee groups, the City's VEBA Plan was amended to require an employee contribution in the form of a salary reduction to the Plan for post -employment health care benefits. LPDA, LFFII, LLSA and all general employees (excluding District Court employees) hired before the dates listed in Section "g" below are contributing 2% of pension eligible wages to the VEBA Plan. (This does not include overtime earnings and this contribution is in pre-tax dollars.) As required by federal law, non union employees were provided a non-reversible opportunity to opt -out of the health care provisions of the VEBA. A total of 16 non -represented employees elected to opt - out of the VEBA Plan and received a refund of their employee contributions to the fund. The total combined refund amount was approximately $50,000 which was deducted from a future employer contribution to the VEBA Plan. The City saves more than $136,000 per year in contributions as a result of these employees opting out of the VEBA. IE g) General non -represented employees hired after December 1, 2009; AFSCME Union Local 192 and AFSCME Union Local 1917 employees hired on or after September 8, 2011; uniformed police employees and police dispatchers hired on or after November 2, 2011, and LFFU members hired after December 1, 2012, must participate in the City sponsored Vantagecare Retirement Health Savings (RHSP) Plan. This plan allows the employee to accumulate assets tax-free to be used for eligible healthcare related expenses upon termination. The new employees contribute 2% of their pension wages to the program. Employee contributions are vested immediately. The City contributes $50 per pay period. Upon termination after ten years of service, the accrued sick leave payout is deposited in the account for all non -Fire employees. With regard to the direct City contributions, the following vesting schedule applies: Years of Completed Service Vesting Percentage 0-4 0% 4+ 100% In the event of the retiree's death, remaining assets will be transferred to an amount for continuing tax-free use by the surviving spouse and/or dependents for their own qualifying health expenses. Any remaining assets after the death of the spouse and dependents will revert to the Plan. In addition, should the employee terminate employment before 4 years of service, non - vested assets will revert to the Plan. As of November 30, 2012, forty-two (42) employees are enrolled in the Plan. h) The Board received $304,176.81 from the Centers of Medicare Retiree Drug Subsidy Program. This payment represents a return to the VERA for prescription drug costs for Medicare retirees and spouses and covers the period January 1, 2009 through November 30, 2010. The funds were electronically deposited into the VEBA account on February 3, 2012. The Board has received a cumulative total of reimbursements since January 1, 2006, of $1,370,695 from the RDS program. COMMUNITY PROJECTS Publications City Newsletter— Four (4) issues published and mailed to approximately 43.000 residences and businesses. 19 Community Gardens 0 Cash collected for Garden Plots: $5,930 0 Plots available for planting 243 and 18 com row plots 0 Plots purchased 210 0 Plots purchased by 100 residents 142 at $25 0 Plots purchased by 50 non residents 68 at $35 Brad Bonifield (Community Gardens Project Manager) hours for 2012: 242 hours In January of 2012, the gardeners from 2011 were contacted to pay for their plots if they wished to continue gardening in 2012. Open enrollment became available to all the Iasi week of March. This year the Probation Department had two plots. Their produce was donated to Livonia Senior Housing. The gardens were staked by 16th District Court Probation Department in May. The Department of Public Works delivered wood chips and compost. Brad was available three days a week during the entire time the garden was open in order to assist gardeners with any issues that might arise. In September, we held the annual Gardeners' Picnic which was well attended. On October 5th, we closed the Gardens and once again the Department of Public Works plowed the gardens under. The District Court Probation program cleaned up the gardens. Volunteer & Special Projects 0 Information & Complaint Center — (3) volunteers and staff responded to City calls as well as Non -City calls. There were no TTY/TDD calls or formal complaints processed. Resident Assistance 0 Emergency Help — Emergency Service Program funds assist low-income households with gift cards when the emergency need is proven and funds/cards are available. 0 Holiday Assistance — Community Resource Staff referred 15 low-income households to local sponsors for holiday food assistance. The Department also works closely with the Goodfellows organization to ensure that no childtfamily is without a Christmas. 0 Commodity Food (TEFAP) — Food was distributed to 3195 low-income households (4673 people), with the assistance of 25 volunteers who worked a total of 2100 hours. 0 Last November, we partnered up with the Forgotten Harvest Food Rescue organization to provide our low-income residents fresh fruits, vegetables, and dairy items. Over 120,000 lbs of food was distributed. 0 Non -Food Pantry - 541 low-income referral forms were issued to TEFAP qualified residents to Holy Cross Lutheran Church and Newburgh Methodist Church for boxes of assorted personal hygiene and household goods/supplies. 20 City Commissions/Guttural Activities Clerical, technical and budgetary assistance was provided to the Aging, Arts, Cable, Historical, Historic Preservation, Human Relations and Youth Commissions. LIVONIA COMMUNITY TRANSIT (LCT) Community Resources has the administrative responsibility of providing transportation for Livonia senior citizens and disabled residents. This program is called Livonia Community Transit. Transportation is available with a reservation, seven days a week on a first-come, first-served basis. Livonia Community Transit also provides 'To Work" service for people coming to Livonia using the SMART and D -DOT bus systems. This service picks up riders from hubs located at Millennium Park and near Botsford Hospital and then takes these riders to pre- determined bus slops. 'To Work" riders are picked up in the morning at 6:00, 7:00 and 8:00 a.m. and again for the return trip at 4:00, 5:00 and 6:00 p.m. Municipal Credit contracts and Specialized Services grants, administered by SMART, are monitored and prepared by the Community Resources staff. The Livonia Community Transit system has a fleet of 18 vehicles (small buses and vans). The vehicles are driven by 24 part-time bus drivers all with Commercial Drivers Licenses. The Transit office is supervised by a Grant Manager and three other part-time employees who help coordinate the drivers and the route schedules. The system served over 49,000 riders. These rides totaled over 242,800 miles and approximately 18,500 service hours. Revenue from bus fares totaled approximately $80,000. �l q� l C•] YN Y Y YI q 7 J ;i•ZH ;7a1 !. Civic Park Senior Center Participation in activities during 2012 totaled approximately 161,500 seniors. 12,200 congregate meals were served. Activities included: health screening, educational classes, support groups, fitness classes, cards and games, art & crafts, senior sports, Medicare counseling, senior picnic, senior resource fair, craft show, holiday parties, Detroit Symphony Orchestra Trips, etc. Volunteers logged 14,000 hours. SUPPORT SERVICES, GIFTS, GRANTS, AND TRANSPORTATION C.D.B.G. and Community Transit funds totaled $50,000. Donations in the amount of $15,000 were received. Federal and Stale grants and donations provided: 0 10,415 one-way rides through the senior transportation program 0 34,017 meals were delivered by volunteers to home -bound seniors 21 Focus Hope The City of Livonia has the responsibility of administering the Focus Hope food program to senior residents, 60 years or older who income -quality. In 2011, 452 food boxes were distributed to a maximum of 47 low-income senior households with the assistance of five (5) volunteers. The distribution is from the Civic Park Senior Center on the first Wednesday of every month. 1 VL•1: I la\Y•1q I: U-1.161 G1: CN =1 J :i•ZH :L1 h :1=1y 4:1:7.1 Illiz-101111 Yy x-1 2012: Referrals: 67 New Cases — (46 Male and 21 Female) Carry Over Cases from 2011: 68 Total Cases served in 2012: 135 These numbers are accurate as of November 30, 2012. 2012 Cases represent the following referral agencies 49 Livonia Police Department 0 Third Circuit Court -Juvenile Division 14 Surrounding Police Departments (Westland, Novi, Northville) 4 Voluntary Referrals from family members 0 14 parents completed 118 hours of instruction with our Alternative Parenting Skills group. 0 Program youth performed 969 hours of Community Work Service. 0 50 youth completed 500 hours of instruction in "Project Impact' (social living skills) group. 0 We have been unable to participate in the JAG (Juvenile Awareness Program) at Milan Federal Prison due to some newly found Federal Guidelines. It is our hope to re-establish this component. 0 26 youth attended the Wayne County Jail lour. 0 366 youth used the services of the Youth Employment Resource Center that listed over 969 job openings. High school visits included 365 students: (90 -Churchill, 90 -Franklin, 97 -Stevenson and 88-Clarenceville). 0 Wayne County grants: 1/1 01h Mill Fund - $19,100. LIVONIA CABLE TELEVISION COMMISSION In 2012, Livonia Television (LTV) continued providing viewers on Bnghthouse Networks (channel 8) and AT&T L -verse (channel 99) with high-quality programming, promoting Livonia's programs and services. As of early November 2012, LTV staff completed 355 projects, producing 125 programs (4,097 production hours), including the LIVE coverage of City Council regular and study meetings, and Planning Commission regular meetings. 200 hours of volunteer 22 assistance was utilized from December 2011 to November 2012 in the production of LTV programming. A number of additional special programs were produced in 2012, adding to the regular lineup of programming. "Wnflen In The Millen,' produced with the Livonia Public Library, featured several Michigan authors, and "Moneywork$," also a Library presentation, highlighted the importance of basic financial knowledge for teens entering the workforce. The LTV series "Artists" returned in 2012, now produced by Alysia Caring in cooperation with the Livonia Arts Commission. Several special projects were produced in 2012. The LTV staff traveled to the Columbus, Ohio region with members of the Livonia City Council to record a day's activity of presentations and lours concerning revitalization, with a special look at Gahanna, Ohio and several other Columbus -area suburbs. LTV also recorded and distributed three special presentations held at the Redford Public Library, aimed at training various DPW personnel from across the Metro Detroit area. 2012 also marked many upgrades for Livonia Television. The LTV portion of the City of Livonia website was totally refreshed to include an on -demand video gallery and a convenient way to follow LTV on Facebook and Twitter. An online comment form was also developed by the Information Systems Department to allow easy feedback to LTV from website visitors. The workhorses of the LTV equipment stable, the two Avid Media Composer systems, were both upgraded to current hardware and software, improving staff workflow, shortening post- production time and introducing new creative possibilities. In an effort to preserve aging LTV programs stored on deteriorating videotape, staff began capturing old shows to a digital format to be safely backed up to a server. The entire series of Livonia Symphony Orchestra performances covered by LTV since the early '90s has been converted to digital for future viewing audiences to enjoy. Capturing of other programs and historical footage continues. In staff news, LTV received two national honors from the NATOA Government Programming Competition in 2012. Alysia Caring received the second place award for LTV's "Bulletin Board" graphics design, and Nathan Rockwell took second place for his fall 2011 Community Recreation Center promo. The Michigan chapter of NATOA asked Mike DiFazio to sit on their Executive Board as the Member At Large. He attends their quarterly meetings and has helped them to create a state-wide video file sharing system now in the testing stages. The staff also continues to produce streaming media content for the Cilys website, and fill digital photography requests for many City departments. 23 Finally, one more piece of positive news. As of November 2012, LTV staff logged just 13 Brighlhouse Networks complaints and 4 AT&T complaints. This is a significant decrease from past years. LIVONIA COMMISSION ON AGING The Commission continues to publish the "Heritage" as part of the City Newsletter. It is distributed to all homes in the City of Livonia. Commission funds are used. In April the Commission helped organize the annual Senior Center Consumer Fair. In June the Commission co-sponsored the annual Senior Citizens' Picnic held at the Senior Center. The Commission paid for entertainment and a portion of the food. The Commission was in charge of Bingo and Share the Wealth. In October, the Commission provided handouts and worked at Senior Celebration Day. The Commission also provided funds for Thanksgiving Party Centerpieces and special supplies. Commission funds for the handouts and Thanksgiving party were used. At its November 2012 meeting, pursuant to its by-laws, the Commission held its annual election. The following officers were elected to one-year terms commencing December 1, 2012. Chairperson: Josephine Smith Vice Chairperson: Dolores Smith Treasurer: Florence Yeomans Secretary: Marcia Heads LIVONIA ARTS COMMISSION The Livonia Arts Commission held its meetings on the 4th Tuesday of each month in the Mayor's Conference Room at Livonia City Hall. The 2012 officers were: Chairperson: Donna Eno; Vice Chairperson: Dan Spuding; Secretary: Carrie Spuding. The Commission eliminated the office of Treasurer and relies on the financial reports submitted by liaison Chris Swish. Active members include Virginia Bosak, Jason Claypoole, Donna Eno, Mary Fisher -Smith, Grace Karczewski, Seymour Le Vine, George Ontko, Carrie Spuding, Dan Spuding, and Karen Vomn. There are four open positions. Budgeted Free -Admission Activities: The Commission appropriated $1,800 to co-sponsor the monthly Noontime Concerts held at the Civic Center Library. Music from the Heart was held at Larry J. Nehasil Park and at the Community 24 Recreation Center during July and August and added (3) concerts in September. One of the concerts had to be canceled due to the weather, but was rescheduled in September. The bands provided their own sound equipment. DPS provided additional stage lighting. There were no Garage Bands because of lack of interest. Commission Sponsored Community Activities: $500 grant to Visual Arts Association of Livonia. Three scholarships were awarded totaling $3,000 to students planning on an art-related field at a post-high school learning institution. Commission Donations: Livonia Symphony Orchestra, $3,000; Greenmead's Garden Walk, $50; Greenmead's Christmas Walk, $50; and $100 for the Symphonys season program. The Commission held its 15" Annual Fine Arts Exhibition in November. The selected artwork was displayed in the 2otl floor Fine Arts Gallery at the Civic Center Library. Ninety-seven (97) applicants submitted over (270) entries. The application fees netted $3,620 in revenue. Sponsors included Madonna University, Slate Representative John Walsh and Stale Senator Glenn Anderson. Artwork from regional artists and art groups was displayed monthly in the Civic Center Library Gallery and in the City Hall Atrium. Arts Commissioners' and City employees displayed work at City Hall in April. Livonia Public Schools displayed in the Library in April and Clarenceville Public Schools displayed in May. Commission Sponsored Receptions: The Fine Arts Exhibition reception was held in November in the Civic Center Library Atrium. Individual artist receptions were held monthly in the Library Gallery. Livonia Public Schools asked the Commission to judge its annual PTSA (Parent Teacher Student Association) Reflections competition once again. The Commission held an Art Walk at Greenmead in July. Artwork by Livonia artists and art groups were featured in the historical buildings on July 14 & 15. A reception on Saturday evening included wine lasting, hors d'oeuvres, music and art for sale at a silent auction. A Lansing reception at John Walsh's office was held in December to view Livonia Arts Commission's artwork that hung in Mr. Walsh's office at the State Capitol. Mary Fisher-Smith, Grace Karczewski and Virginia Bosak attended. Virginia Bosak was given an award by the Livonia Branch of the American Association of University Women as their Salute to Women for her leadership at VAAL and illustrating a book supporting children with disabilities. A $100 donation was made to the Commission by the trust of Eileen Bibby and $200 was donated by the Hurd family in honor of their mother Nancy. 25 The Arts Commission maintains a city website, a Facebook site, and a youlube.com/artsinlivonia.com account. The Arts Commission mission statement is: 'To create, promote, develop, sponsor, sustain, facilitate, and further the Arts within the City of Livonia" The Arts Commission continues community access to art experiences, opportunities, and improving community awareness. 1 VLSI :I til :I lA N :1 CN J N *1 q cL7il 1101 ] Kole] LY, LY, &YN P] ] Historic District Resources: The Historic Preservation Commission (HPC) continued to meet the first Wednesday of each month at the Blue House at Greenmead, Livonia, Michigan during 2012. The Commission had four official meetings but elected to continue to meet for planning purposes every month except July. A website is in development to highlight the historic districts in Livonia on the City Website. Due to the nature of Historic Preservation Commission, official meetings may be added with the necessary approvals to accommodate owners of Historic Properties requiring approvals. Greenmead HPC recommends a Master Plan (Cultural Resource Management Plan) be developed for Greenmead before any future decisions are made at the site. Various other projects were discussed and approved as required to update the village, Hill House and farm buildings. HPC commissioners continue to volunteer at Greenmead events in an attempt to assist Historic Commission commissioners due to the financial hardships in Livonia. Some of the events are: Flea Market in the spring and fall, Highland games, Sunday lours and the teas throughout the year. Newburg Cemetery The commission completed the survey documenting the condition of the headstones. From the survey, the commission began a schedule to repair the headstones; about 50% are in need of repair. Major repair (broken headstone) costs are about $300. Appropriate maintenance jobs continue to be completed by volunteers. The commission re -approved the D.A.R. plans to repair the Revolutionary War veteran David Dean's grave marker and add the missing commendation plaque. A rededication was sponsored by the D.A.R. in August. The Commission also approved the plans of another D.A.R. chapter to mark the grave of Samuel Dunn, another Revolutionary War veteran, at the request of Samuel Dunn's family. That stone was re -dedicated in July. Plans were approved for the Civil war re - enactors to replace and/or clean the Civil War veteran's grave markers as needed. This work has also been completed. FTP There has been considerable weathering and some destruction to the existing head stones of not only the Civil War and Revolutionary veterans but to most of the older graves as well. Much of the damage can be attributed to grass cutting with large machines. The HPC, assisted by the Historical Commission, Livonia Historic Society, and the Michigan 17t re -enactors held an Annual Cemetery Walk at Newburg Cemeteryto mise money for cemetery repairs. Livonia Central, Clarenceville and 6 Mile Union Church Cemeteries: The remaining three (3) historic cemeteries in the city require much needed maintenance similar to the Newburg Cemetery. The HPC plans to address these issues as funds are raised. Commissioners Commissioner Jeff Wiggins resigned his commission this year when he relocated out of Livonia. Officer Election Election of officers held in November, results as follows: B Chairperson — Kathy Johnson-Bartshe B Vice Chairperson — Don Knapp B Secretary—Kathie Glynn B Treasurer — Jim Kline GREENMEAD Historical Properties Community Resources has administrative responsibility for the Historical and Historic Preservation Commissions. The reports pertaining to these activities can be found under the Historical Commission and Historic Preservation Commission. In addition, the Community Resources staff at Greenmead: B Conducted day-to-day operations of Greenmead. B Maintained Historical Commission records including minutes, volunteer hours, caretaker reports, contracts, and budgets. B Coordinated weekday lours, Sunday lours, Gift Shop operations, Newburg School usage, as well as Newburg Church, Alexander Blue House and Meeting House rentals. Property usage includes weddings, meetings, luncheons, memorials, classes and private parties. B Implemented Historical Commission resolutions. 27 B Assisted with the development, planning and implementation of 29 special events, fundraisers and community projects sponsored by the Historical Commission, Friends of Greenmead, Livonia Historical Society, Queslers, Sl. Andrews Society of Detroit, Green Meadows — Native Lands, Boy Scouts, 171h Michigan Civil War Re�enactors, A.M.C. Car Club, and Garden Club. B Worked with D.P.S. to define and prioritize maintenance work including preparations at the Hill House for architectural work and electrical updates on Special Event parking lot lights. B Coordinated the painting of the Newburg Church and Friends Meeting House, rebuilding the porch of the Meeting House, all needed carpentry repairs to the Church and Meeting House. Relocate and reassemble donated gazebo to Greenmead. B Coordinated the start of the restoration project on the Simmons Hill House. B Coordinated Greenmead's volunteer program, published issues of the Volunteer Voice Newsletter, and scheduled volunteers for lours and special events. B Provided work site and supervision for community service probationers and community service projects. B Hosted several professional and volunteer gatherings such as a Volunteer Reception, Friends of Greenmead Luncheon, Historical Society Picnic, Meetings and Banquet, Police Reserves Picnic Quester events and Zonta Picnic. B Provided a project site for the Master Gardener Program and support for the volunteer gardeners' program. B Provided a site for Eagle Scout Projects. LIVONIA HISTORICAL COMMISSION Special events totaled 28 this year and included a Flea Markel, held in June, by the Livonia Historical Commission and another held in September by the Livonia Historical Society. St. Andrew's Society of Detroit held their annual Highland Games in August. The American Motors Car Club's annual show was held in late August. We held Christmas, Presidential, Victorian, Mid -Summers Night and Highland Teas at the Alexander Blue House. The Progressive Tea was hosted in five different village buildings in June. Catherine's Table luncheon was held at the Alexander Blue House. Treasures from Grandma's Attic was held in April and November. Two children's activities were held: Peter Rabbit's Adventure in May and the Halloween Walk in October. On a Sunday in December, Santa visited the Meeting House for a few hours. The 17" Michigan Civil War group presented three lectures at the Alexander Blue House in the spring. Commissioners, volunteers and members from 17" Michigan assisted the Livonia Preservation Commission with a Cemetery Walk at the Newburg Cemetery in September. New activities this year included a luncheon with an author and a program about Hudson's. 10 The Hill House gardens were cared for by volunteer gardeners under the direction of Jan Whitcomb. The garden at the Newburg Church is also cared for by a volunteer gardener. There were 28 weddings held in the Newburg Church. Alexander Blue House rentals included showers, receptions and business meetings. The Livonia Historical Commission held seventeen activities at the Alexander Blue House. Maintenance: Repairs were made to the Meeting House and the Newburg Church and both buildings were painted. A gazebo was donated and placed in the Village across from the Church. The gazebo was painted and landscaped by a Boy Scout as part of his Eagle Scout project. The landscaping was funded by the Livonia Garden Club. Bids were accepted for the renovation of the Simmons -Hill House and work began on October 1, 2012. The furnishings and museum collection were moved to nine different buildings: furniture was placed in three buildings and the museum collection was placed in six buildings. Special event materials from the Hill House were moved to the Alexander Blue House. Kathie Glynn and Sue Daniel have worked on accessioning and cataloging the artifact collection. There were fifteen accessions this year. Several Eagle Scout projects have been completed by Boy Scouts: 0 Hinbern front and side porches and ramp were repaired and painted. 0 The gazebo in the Village was painted and landscaped. 0 The gazebo in the orchard behind the Hill House was painted. 0 Bat houses were built and placed on the grounds. b A Martindale bird house was installed to the rear of the Hill House. Donations have been received from the Friends of Greenmead, Livonia Historical Society, Alpha Delta Kappa, Livonia Garden Club, Zonta, Sara Ann Cochrane Daughters' of the American Revolution and Arts and Letters. Most of the funds donated were designated towards the Simmons -Hill House. Memorial funds were also received in memory of volunteers, Frank Modetz, Virginia DeVic and William Lute. LIVONIA HUMAN RELATIONS COMMISSION The Livonia Human Relations Commission held its meetings quarterly on the 2nd Tuesday of the month in the Michigan Room at the Civic Center Library. The 2012 officers were: Violet (Dee Dee) Dittmar - Chairperson, James Roye - First Chairperson, and Secretary - Chris Deal. 19 The Mayor appointed two new members: Dillon Breen and John Dalton. Both attend Schoolcraft College and will be an asset to the Commission. Other active Commission members include Harold Klee, Elaine Livingway, and George Saba. At this time, there is one open position. The Livonia Human Relations Commission presented the 18th Annual Marlin Luther King Jr. Birthday Celebration on January 16, 2012. The Program was planned by the combined efforts of the Human Relation Commission and Madonna University, Office of Diversity and Multi -Cultural Affairs. During Dr. King's lifetime, he challenged us to rise above the cultural, ethnic, social and religious differences in our country and accept the richness of Global Diversity that exists everywhere. With that in mind, we held a panel discussion with students representing four foreign countries that are presently attending Madonna University. They discussed some of their countries' civil rights and culture. Musical selections were provided by the Livonia Public School Churchill Choralalion Singers. It was a program well -attended at Livonia City Hall Auditorium. Following the program, refreshments were served and people mingled. They talked about the program and issues that our society is facing. The Livonia Human Relations Commission was represented at the Mayor's Stale of the City address for 2012. Many members of the Commission also attended the Livonia Community Prayer Breakfast on May 3, 2012. Presently, the commission is planning a program for Martin Luther King Jr. Day in 2013. 1 Via] N F-1110101 171 Id I[1 --1C•] 7[0] 7[01:11 q r]Ng X_171 r]Y011111: In 2012, the Livonia Commission on Children and Youth continued the administration of the Livonia Youth/Spree Scholarship Program sponsored by the Livonia Anniversary Committee. The Commission distributed brochures advertising the scholarships to the local high schools and libraries. The scholarship information was presented in the City Spring Newsletter, on Livonia Television, in the Livonia Observer, on the City's website and through the Department of Community Resources. More than thirty-eight applications were submitted for the Five (5), $2,000 awards. Commissioners Dan Spuding, Jeff Nork, Jessica Claypoole and Jim Keller reviewed and selected the most deserving recipients. Scholarship awards were presented during the Spree Pancake Breakfast in June. The Arbor Day Project in April was coordinated with the cooperation of both the Livonia Public Schools and the Clarenceville Public Schools. Tree seedlings were packaged and distributed to all fourth grade classes in the two school 11 systems. Global ReLeaf and the Youth Commission shared the cost of supplying more than eighteen hundred trees. Commissioner Ken Balcoff chaired the committee this year. The Youth Commission again monetarily supported the "All Night Senior Graduation Parties' at the high schools that requested our help through donations of $250 to each requesting school. Honor Certificates were presented to all graduating seniors who had achieved a 3.0 grade point average or higher from Clarenceville and Ladywood High Schools. The Livonia Board of Education chose not to participate. Commissioner Dan Spurling spearheaded this project. Acknowledging that back to school is a costly time of year for parents, the Commission held its annual school supply program for the sixth consecutive year. The Commission distributed more than 250 backpacks filled with school supplies to low-income families whose names were provided by the Livonia Goodfellows. This program was co-sponsored by the Livonia Police Department, and donations were received from Community Alliance Credit Union, Kohl's, Valassis, Sl Priscilla's Parish, Livonia Senior Citizens, City employees, and Livonia families. The commission also purchased school supplies with their funds. Commissioners Dan Spurling and Jeff Nork were primarily responsible for this project and were assisted by other Commissioners, City staff, Youth Assistance and many other Volunteers. Emergency slickers, which are to be placed on the bedroom windows of children, senior citizens or handicapped individuals, continue to be available at City Hall and also from the Livonia Fire Department. Information for obtaining these slickers is shown on Livonia Television. The Commission, in an effort to reach out to the low-income youth of Livonia, hosted a holiday party on two consecutive Saturdays in November for families who registered with the Livonia Goodfellows. While the Goodfellows representatives interviewed the parents, the children were invited to enjoy snacks and crafts. They were given mittens and scarves and an opportunity to visit and have their photograph taken with Santa at the Senior Center. Commissioners Dan Spurling and Jeff Nork headed this project and were aided by Commissioners and volunteers from the community. Commission members are: Ken Balcoff, Linda Bishop, Jessica Claypoole, Laura Duggan, George Gostias, John Grzebik, James Keller, Jeff Nork, and Dan Spuding. Commission Officers for 2012-2013 will be: Dan Spurling— Chairperson Jeff Nork - Vice Chairperson Jim Keller - Secretary 31 CIVIL DIVISION LAWSUITS 18. 16m JUDICIAL DISTRICT COURT 2148 19. NEW CASES FILED (Dec 2011 -Nov 2012) 5 CRIMINAL Small Claims (SC) 1. Felony (FY) 385 Landlord Tenant (LT) 2. Ordinance Misdemeanor (OM) 2312 Land Contract Summary Proceedings (SP) 3. Statute Misdemeanor (SM) 259 Total Civil Division 3245 Total Criminal 2956 TRAFFIC 4. Felony Drunk Driving (FD) 32 5. Felony Traffic (FT) 15 Total Felony Traffic 47 6. Ordinance Drunk Driving (OD) 261 7. Statute Drunk Driving (SD) 15 Total Drunk Driving 276 B. Ordinance Traffic Misdemeanors (OT) 2065 9. Statute Traffic Misdemeanors (ST) 173 Total Traffic Misdemeanors 2238 10. Statute Civil Infractions (SI) 1307 11. Ordinance Civil Infractions (01) 27448 Total Civil Infractions 28755 MISCELLANEOUS 12. Criminal/Traffic Juries Selected 12 13. Criminal/Traffic Cases Perfected to Appeal 3 Total Miscellaneous 15 NON -TRAFFIC CIVIL INFRACTIONS & PARKING 14. Ordinance Parking (OK) 490 15. Ordinance Non-Traffic(ON) 10 16. Statute Parking (SK) 6 Total Parking 506 17. Statute Non -Traffic (SN) 15 Total Non -Traffic 15 CIVIL DIVISION LAWSUITS 18. General Civil (GC) 2148 19. General Civil Miscellaneous (GZ) 5 20. Small Claims (SC) 364 21. Landlord Tenant (LT) 713 22. Land Contract Summary Proceedings (SP) 15 Total Civil Division 3245 32 711 Z101 44 W_1; I x01119 23. Civil Division Juries Selected 0 24. Marriages 48 25. Motions 1348 26. Discovery/Debtor Exams 119 27. Gamishmenls 6113 28. Orders to Seize/Orders of Eviction 393 Total Miscellaneous 8021 PROBATION 1. Number or Placements on Probation 1964 2. Pre -Sentence Investigation Reports 1377 3. Violation of Probation Warrants Issued 741 4. Show Cause Summons Issued 2689 5. Probation Cases Closed 1637 6. Number of Open Probation Cases 17326 7. Total Number of Days Worked on the Voluntary Work Program (in lieu of jail) 6773 Total Probation 32,507 COURT-APPOINTED ATTORNEY FEES Paid out $99,000 Collected back $85,495 (86% returned to the city) 2011-2012 Projects/Updates 1. The Court continues to make use of the new technologies in the Courthouse by doing more video in -custody arraignments and exams of defendants both through the Wayne County jail system and the State of Michigan prison system. This saves the city manpower costs in transporting the prisoners and helps speed the process along. 2. The Court has begun to institute cross -(mining of the employees so they can fill in when we are shorthanded due to unfilled positions, vacations, sick leave and other situations. 3. The ticket/case counts continue to rise through the first eleven (11) months with Misdemeanor non -traffic up 26.6% and Misdemeanor traffic up 8.8%. These are the areas that historically bring more money into the City. Unfortunately, the Felonies are also up over 15% from last year due to increased Fraud activity and OUIL's. Overall revenues through the first eleven (11) months are up 7.4% ($243,173 over last year at same lime). 4. The Court continues with its Drug/Sobriety court program which was once again awarded a grant so that the funding does not come out of the Court's budget. We also have defendants from other local courts participating in our drug court which, through their fees, help fund the program. 5. Jail reimbursement efforts continue with almost $20,000 having been collected toward reimbursement to the City for that jail housing. 33 6. Collections efforts are ongoing and have generated additional funds through show cause hearings, requiring defendants to appear before the court. If they fail to appear a warrant is issued. 7. The 16t District Court Work Program has continued to carry out various projects throughout the city. Some of the projects that are done on an ongoing basis include the following: a. Plymouth Road Development Authority- Maintenance along Plymouth Road from Inkster to Eckles Roads inclusive of edging sidewalks, seasonal maintenance, such as weeding perennial beds, trimming shrubs, snow removal, sweeping brick pavers and trash removal. b. Annual Livonia SPREE - Set-up, tear -down and cleanup of the grounds before and after the event. c. Food Distribution Commodities (TEFAP) Program - Unloading food commodities which are distributed to low income families. d. Community Greenmead Garden Program - Preparation, planting and harvesting of produce which is then donated to feed those in need. Perform final cleanup at the end of the harvest season. e. Wilson Barn - Ground maintenance of the bam; assistance with the Annual Pumpkin Fest and cleanup of other regular events. f. City Parks - Maintenance of all city parks such as raking leaves; litter pick-up, and painting benches. g. Friends of the Library - Loading and unloading of books for the regular Book Sales. h. Livonia Housing Commission - Assistance with removal of abandoned belongings at city owned -family properties. i. Youth Commission - Assistance with moving inventory out of storage for annual events such as the Backpack Program. j. Livonia Police & Fire - Exterior maintenance of the mass casualty trailer. k. Churches - Assistance with seasonal grounds cleanup of numerous churches. 8. A new contract was reached with the Court's two unions wherein they will lake part in VEBA and be responsible for additional health care costs. New lower wage scales were also set for all new hires and step increases were reduced to two. Some vacation time was also cul back for employees with over 20 years of seniority. 9. The Court continues with a good record on reslilufion of court-appointed attorney fees, collecting over 86% of the fees paid back to the City. We have collected over $85,000 of the $99,000 paid out for court-appointed attorney services this year. KE The Department of Finance consists of Accounting, Management Information Systems, Water and Sewer Usage Billing, and the Division of Budget and Purchasing with a total staff of fifteen people. The Director of Finance serves as administrative assistant to the Mayor in financial matters and is under the direct supervision of the Mayor. The function of the Department of Finance includes: 0 Supervision over the administration of the financial affairs of the City. 0 Keeping of accounts and financial records of the City and all departments, commissions and agencies of the City government. 0 Maintenance of payroll records for all City employees. 0 Preparation of checks for all financial obligations of the City. 0 Billing and collection of over 140,000 water and sewer bills. 0 Responsibility for all computerized reporting and budget analysis for City Departments. 0 Responsibility for evaluating and recommending computer hardware and software systems City-wide. 0 Preparation of the annual budget for the Mayor. 0 Taking of bids for all major purchases made by the City. 0 Responding to City Council questions and providing additional reports and information as requested by Council. 0 The Finance Director serves on a three-person Personnel Review Committee, which is responsible for review and evaluation of the hiring, placement and replacement of all employees for the City. 0 Performs Treasurer function for the Plymouth Road Development Authority. 0 Membership on the Community Development Block Grant Committee. 0 Responsible for risk management of casually and liability, workers compensation and medical insurance for the City and is the City's representative to the Michigan Municipal Risk Management Authority (MMRMA). 0 Representation at over 50 meetings of the City Council. 0 Preparation of all debt issued by City. 0 Responsible for investment of City funds in interest earning accounts in accordance with Stale law. 0 Management of City -owned properties leased to third parties. The Budget -Purchasing office is under the supervision and direction of the Director of Finance who also ads as Purchasing Agent for the City. The Budget - Purchasing activity processed a total of 8,743 requisitions for the purchase of 35 goods and services for the City of Livonia. A total of 189 supply orders and printing requests were also filled for City Departments. ACCOUNTING The volume of the Accounting Division activity is listed by comparative figures for the past two years: FISCAL YEAR ENDED NOVEMBER 30 2011 2012 General Fund & Other Fund Payables Checks 13,656 14,977 Payroll Items 31,776 31,322 Journal Entries 6,700 6,812 Retirement Checks (Payroll and Payables) 8,265 8,050 Accounts Receivable Invoices: False Alarms 753 746 Rescue Runs 4,509 4,183 Other 1,594 1,063 Water Bills Mailed 147,500 154,897 Water Bills Paid by EFT 19,956 18,897 Temporarily idle General Fund cash was invested in Certificates of Depos0 and daily savings deposits, resul0ng in a total interest earned of $143,150 or 0.02% of City General Fund Revenue. 1. The Finance Department played a key role in meeting the state requirements under the Economic Vitality Incentive Payment (EVIP) program, enabling the City to qualify for $760,000 in revenue sharing funds. 2. The City's payroll/human resources software was converted to the Nexgen version. Among the many efficiencies and benefits from this new software were the ability for employees to view payroll and benefit information online and the elimination of paper paystubs. 3. The Department par0cipated with the State of Michigan and other city officials to create the Municipal Services Authority. The cities of Livonia and Grand Rapids are founding members of this innovative concept that will provide significant collabora0on opportunities for all communities in Michigan. 4. The Finance Department con0nued to work with City Council and the Mayor's Office to maintain the City's excellent bond ratings, which currently are rated AA3 at Moody's and AA at Standard and Poor's. Because of these excellent bond ratings, more people will invest in City of Livonia bonds, resulting in more competitive bidding from brokerage houses. Savings will continue into the future for the City due to these ratings. 5. The City of Livonia audit was completed and, once again, the City's auditors found no significant audit adjustments. 6. The Finance Department participated in several cooperative bids with surrounding communities that resulted in more competitive bids and reduced costs to the City. The Information Systems Department is responsible for the computer hardware and software used by the City. The IS Department assists other City Departments in evaluating, selecting and implementing computer systems. It also sets the standards for City computer systems. The Information Systems Director is appointed by the Mayor and reports directly to the Finance Director. The staff of the Information Systems Department consists of four (4) employees. We have a vacancy currently for a part-time Computer Administrator I. The Information Systems Department has five pnmary areas of responsibility. These are Computer and Network Support, Application Software Support, Training and End User Support, Website and Internet, and Geographic Information Systems. COMPUTER AND NETWORK SUPPORT The IS Department maintains the following hardware: FY 2010 FY 2011 FY 2012 Windows 2003/2008 Servers 25 26 29 Physical Servers 20 17 14 Virtual Servers 7 13 19 Personal Computers 335 353 333 We also support 48 network switches, 2 firewalls and 3 network routers. We upgraded our Server Virtualizalion software to VMware Enterprise 5, replaced the 3 physical host servers and expanded our Storage Area Network (SAN). We virtualized six more of our Windows Servers using VMware. Each of these servers being virtualized represent saving approximately $500 per year on hardware maintenance and $1,000 of power and cooling costs. It also eliminates most of the cost of purchasing new or replacement servers (approximately $3,500 to $10,000 each). We are now at 19 virtual servers. We have begun implementing Windows 7 on our desktop/laptop computers. We currently have 106 computers running Windows 7. Microsoft has announced that Windows XP will not be supported after April 2014. The IS Department provided support on work order requests 37 FY12011 FY12012 Opened 862 1,230 Closed 841 1,232 Growth 21 -2 APPLICATION SOFTWARE SUPPORT New World Logos Systems — Finance, Payroll and Utilities Billing 0 We did a major upgrade on our Logos.net systems this year to the Ne)dGen version. The primary areas of improvement were in the Payroll and Human Resources areas. 0 We worked with the Accounting Department to stop printing and distributing Payroll Deposit slips for every payroll. This information is now available for the employees and retirees to access through the HR Portal website. This self-service website provides this information on a secured web site. This project eliminated the costs of purchasing, printing and distributing the Deposit slips. BSBA Inspection Systems 0 We worked with Inspection Department on acquiring and implementing additional tablet computers to work with the Field Inspection Software. We now have 11 tablet computers for this purpose. TRAINING AND END USER SUPPORT The IS Department has provided in-house training for City employees on how to use computers and software packages in the past. Due to staffing level changes we have been forced to put this effort on hold. We have tried to use a variety of free on-line resources to provide some of the needed training. We did provide 12 one-on-one training sessions on the DNN Web Content Software and 18 on City Supported Software. FY 2010 FY 2011 FY 2012 Number of Employees Trained 4 62 48 WEBSITE AND INTERNET The Information Systems Department also manages the City Website (hftp://www.ci.livonia.mi.us), which continues to find new uses and grow in usage. We updated the City website (www.ci.livonia.mi.us) with the following items: 0 Redesigned the Livonia Television web pages creating a more graphical look to improve the appearance and readability of their web pages. 0 Implemented new video gallery pages for Livonia Television, which improves the viewer experience while watching our online videos and makes it easier to maintain. This actually reduced the number of pages on our website by 136 while still maintaining all of the content. 0 Implemented 29 new pages to assist users in contacting different departments of the City. We previously had just provided links to the e- mail address, but those were not supported for the users using web based e-mail systems like Gmail, yahoo mail, etc. The new pages provide a form for the user to fill out and it sends the information to the appropriate departments. Website statistics include: FY2009 FY2010 FY2011 FY2012 Number of Page Views 2,294,973 2,445,911 2,700,055 2,370,087 The Department also provides e-mail and Internet access to City Employees. This year we accomplished a major upgrade on our E-mail system going from Exchange 2003 to Exchange 2010. This has added many enhanced capabilities to our system, including an enhanced web portal, improved out of office capabilities, and improved integrated SPAM filtering. FY 2009 FY 2010 FY 2011 FY 2012 Number of E-mail accounts 255 261 256 243 GEOGRAPHIC INFORMATION SYSTEMS The Information Systems Department also manages, operates and maintains a Geographic Information System (GIS) to help manage its maps and spatially referenced data. Y] I ➢ {'Zd [•7_70101.11, l J 1 &]:1 Ly, l =1 : it K Intranet mapping - During the past year we have added another enhancement to our internal mapping service, Livonia Viewer. Livonia Viewer now has the capability of automatically generating all types of mailing labels in a single "pass." This includes labels for residential parcels, condominium complexes, and multi - tenant commercial property. Prior to this, separate runs were needed for each group. By utilizing Livonia Viewer to generale our mailing labels we have successfully migrated from the previous system, which required custom software to produce mailing labels, to one that works well with Microsoft Word. Livonia Viewer is now being utilized for nearly all of our mailing label activities in both the Inspection Department and Planning. CarteGraph Support - The GIS database has been modified to allow DPW's CarleGmph software to access a subset of data layers with edit capabilities. These layers have been placed into a special database whereby CarteGraph users may edit the data using Cartography's Geo -Connector Software. The physical attributes of the layers still reside within the GIS, while the geo- 19 connector software links all of the CarldGraph attributes as well. Data layers that currently reside within the Carte Graph GIS database include (1) CarlRoadSegments, (2) uSanilaryManhole, and (3) uSanitaryPipe. GIS Database Connection - During the past year connection to our GIS database has been modified, whereby user authentication is now handled by the network rather than at the database level by SOL. By establishing system authentication, it is much easier to manage our GIS, as users no longer need to have rights and privileges granted individually at the database level. This greatly minimizes the amount of time required to add or remove users from the GIS. It also simplifies granting privileges to users, as they now fall into one of three GIS classes, data viewers (can view the data), data editors (can view and edit the data) and CarleGraph editors (can view all data, can edit CarleGraph layers only). Database Maintenance - We have continued our weekly maintenance schedule with the GIS during 2012. Our GIS database has been under SDE configuration control for several years now. Editing of our various data layers is done by GIS users within the City. The established procedure calls for all editing to be done to a "personal" version of the GIS database. These edits are then pushed up to a DRAFT version of the database where they are inspected and verified. Once the DRAFT version has been verified, edits are then pushed up to the DEFAULT version of the database for general use. This procedure has worked very well and insures that the GIS is continuously updated in a systematic fashion. During the past year, the maintenance procedure has been documented and all data editors in the City have assisted with the weekly maintenance procedure at least once. New Data Lavers for 2012 - It is important to remember that our GIS database is a living, breathing entity, and that it is in a constant state of change. This past year we've added a number of new data layers: (1) annotation layers for sections, quarter sections, subdivision names, sub numbers and major roads, (2) the PRDA boundary, (3) a liquor license point file, and (4) several new data layers provided by SEMCOG (building footprints, Wayne Co. FIRM data, neighboring community aerial photography). Mapping Support - During the past year the GIS has supported mapping activities for numerous City departments, including the Assessing department (generated 144 tax assessing land value maps plus various other maps), the Housing Department (numerous maps of City -owned property), Parks and Recreation, Police and the Fire Department. In addi0on, we continually maintain our set of tax maps (144), address maps (144), zoning maps (144) and various City maps (city street maps, subdivisions, voter precincts, etc.). 40 LIVONIA FIRE & RESCUE During the fiscal year 2012, Livonia Fire & Rescue responded to 8,913 incidents, 85% involved emergency medical services, while fire related responses accounted for 15%. The following statistical breakdowns reflect the departmental activity for the current fiscal year (11/1/11-11/1/12). Incidents Emergency Medical 7654 Fire 324 Fire (other) 935 Total 8913 For the Fire Incidents (other) category, carbon monoxide alarms accounted for 65 of the responses, 487 were false fire alarm calls and 176 for downed wire incidents. In comparison to last year Emergency Medical runs are up 5% & Fire Runs are up 50%, while Fire other was down 20%. Overall runs are up 3%. FIRE PREVENTION Throughout the year, in addition to the related activities listed below, this Division is responsible for updating technical knowledge, maintaining job efficiency and state certification for the department's Fire Inspectors. This is accomplished by attending numerous seminars, job related schools and other continuing education programs. These schools would include but are not limited to SchoolcraR College, the National Fire Academy, Michigan Slate Police Arson School, Michigan Fire Inspectors Conferences, Metro Detroit Fire Inspectors Society and the various (I.A.A.I.) International Association of Arson Investigators arson schools and seminars. Inspections Although not all encompassing, the following categories reflect the majority of inspections conducted by the Fire Prevention Division: Advice 9 Liquor License 14 Alarm 20 Re -inspect 321 Complaint 9 Life Safely Inspections 16 Fire Inspection 12 Construction 7 City License 28 Site Plan/Preliminary Plan 14 Carnival/Spree 3 Re -occupancy 179 False Alarms 7 System Report Deficiency 128 Interior Alterations 68 Suppression 55 Fireworks 35 Temporary Structure 2 History File 16 Pre -Incident Survey 8 Total 951 41 Plan Reviews Alarm 49 Construction 192 Re -occupancy 1 Fire Suppression 87 Total 329 The above plan review totals reflect the number of projects received/assigned in the Fire Prevention Office and do not include the actual number of inspections made. Multiple site visits are required when inspecting various fire alarm, suppression or structural systems to insure compliance with the adopted codes and standards installation practices. A conservative estimate of site visits needed to complete a project would be four inspections. More complex jobs would require additional inspections, in some instances 10-20 site visits. The Fire Marshal and Fire Inspectors regularly go to the fire stations and review false alarms with the station officers. This allows the Fire Prevention Division to address those occupancies that are having multiple false alarms. Dialogue with the suppression personnel gives the inspection division a second avenue for finding and comecting building deficiencies. This division also provides fire investigations for determination of origin and cause. Whenever a question arises from a fire officer that a fire may not have started accidentally, we are requested to respond. Also, any large loss or fatal fres are also examined and documented. The Fire Prevention Office responded to approximately 45 fres in 2011. Nearly 25% of these fres required extensive documentation and follow-up varying from simple photography to exhaustive research and interviews. MAINTENANCE DIVISION The Livonia Fire & Rescue Maintenance Division is comprised of one Fire Apparatus Supervisor and one Fire Equipment Mechanic who are responsible for specification wrding, ordering, care, maintenance and repair of all mechanized and related fire, rescue and paramedic equipment. The division provides firefighters, Livonia citizens, and visitors of Livonia with safe and reliable ambulance, rescue and fire fighting vehicles and related equipment. This year the responsibilities of the Maintenance Division included the following: Completed 439 work order requests Inspected pumpers, rescue vehicles, aerial tower, administrative cars, lawn equipment, USAR trailer, WWC Hazmat trailer, Hazmat trucks as well as all equipment on each vehicle on a semi-annual and annual basis. E Annual Pump Tests on all Fire Pumps. Worked with neighboring cities to come up with universal spec for replacement Squads, in an attempt to keep costs down. Wrote spec and blueprint for replacement of SO 5. In coordination with the Training Division, instructed Firefighter and E.M.T.D.'s on the operational requirements of vehicles and also aided in training exercises when necessary. Responded to major fres to assist the department in set up of equipment, filling of SCBA bottles, repair and refueling of vehicles. Provided assistance, as needed, to neighboring fire departments and members of Western Wayne Mutual Aid Association. Provided assistance to the following Project Managers: SCBA Officer — ordering parts, repairing SCBA air packs. Hose Officer— specificafion writing, ordering and mounting of nozzles, adapters, and hose. Building Maintenance Officer— repair of vehicle electrical and air line drops. Wrote spec, blue print inspection and various meetings for Heavy Rescue replacement to meet Grant deadline for December 2012. EMT Officer— installation of ALS equipment. Communicafions Officer — mounting hand held prep radio vehicle chargers and installation of new radio and complete computer systems for ALS and relocation of some radios in pumpers, and repair of same. Apparatus Officer — ordering and mounting of new equipment/hand tools and mounts. Public Relations Committee — equipment. This Division provides maintenance on all of the following items: Vehicles: 1 —1988 Pierce Dash Heavy Duty Rescue 1 —1995 Ford Horton Fire Investigation Unit 1 —1996 GMC 3/4 -Ton Pick -Up 43 1 —1997 Navistar/Horton Swat Alpha Unit 1—20051nlernafional/MarqueWater Rescue/Technical Unit 1 —1999 Chevrolet Tahoe 2 —2000 Freightliner/Medic Master Reserve Alpha Units 1 —2001 Freightliner/Medic Master Alpha Unit 1 —2006 Freightliner/Medic Master Alpha Unit 1 —2007 Freightliner/Medic Master Alpha Unit 2-2009 Freightliner/Medtec Alpha Units 1 —2011 Freightliner/Medtec Alpha Unit 1 —1993 E -One Pumper 1250 GPM 1 —1994 Smeal/Spartan 1250 GPM Pumper 1 —2002 American LaFrence 2000GPM 75FT. SOURT Aerial 1 —2006 American LaFmnce 2000GPM 100FT. Mid -Mount Aerial Platform 3-2003 American LaFmnce Eagle 1250 GPM Pumper 1 —2009 American LaFmnce Eagle 1250 GPM Pumper 1 —2003 Ford 450 Maintenance Truck 1 —2003 Mercury Marine Inflatable Rescue Boal, Motor and Trailer 1 —2001 Ford Crown Vic Sedan 2 —2003 Ford Crown Vic Sedans 2 —2004 Ford Crown Vic Sedans 3-2006 Ford Crown Vic Sedans 1 —2007 Chevrolet Trailblazer 1 —2007 Chevrolet 2500 Pick-up 1 —2009 GMC 2500 Yukon XL 1 —2003 Club Car Ambulance and Hauling LS Enclosed Trailer 1 —2006 Haulmark Trailer (C.B.R.N.E.) 1 —2006 Spartan Spencer RRTN HAZMAT Truck 1 —28ftUSARTreiler 1 —2007 Fire Safety Unit Equipment on Vehicles: Thousands of feet of fire hose Fire hose nozzles Axes and adapters Foam equipment, hand and vehicle mounted Deluge equipment 110 V electrical lighting Tools (hand and firefighting) 9 — auxiliary generators 43 — ISI Viking Air Pack 94 — Air Bottles 89 — ISI Viking Masks Bauer Air Compressor Cascade System 1 — 6000psi 4 Air Bottle Cascade System 1 — K-950 Saw El 2—K-12 Saw 7 — Chain saws 2 — Amkus Power Tools 2 —TNT Power Tools 7 — Lite Jack PPV fans 1 — Hose repair tool and parts Mounting of Medical equipment on Alpha Vehicles Various hazardous material and confined space rescue equipment. 4 — Walk behind mowers Lawn blowers, weed whips, edgers Garage Equipment: 1 — Hose test Pump 2 — In -ground garage hoist hydro -testing 1 — Garage tool replacements 1 — Pumper pump test tool as needed to comply with NFPA 1911. TRAINING DIVISION The focus of the training office for fiscal year 2012 was to continue to assure compliance for the ongoing education (CEU) requirements for both EMT and Paramedic within the department. The number of overall CEU's for Paramedics is higher than that of an EMT and thus requires a more diligent training program in order to ensure that the department's personnel are always compliant with licensing requirements. Slate of Michigan standards require the obtaining of both lecture and practical credits, which brought on additional challenges, but were met without major problems. Livonia Fire & Rescue is a Continuing Education program sponsor, which allows us a bit more flexibility in the scheduling and delivery of classes for EMS education. The training office continues to improve its record management system related to training activities, which in turn ensures compliance with OSHA, ISO and nationally accepted standards on training and documentation. The training division continues to provide training commensurate with the mission of our department. Although EMS training takes up large amounts of resources and time, this office still facilitates training in fire suppression, specialized rescue, hazardous materials, utility emergencies and risk reduction. Fire Officer training commensurate with the CBA continues to be a high prionty as it pertains to off-site training and in preparing our Company level officers for each new position. We had members attend Fire Officer classes at Schoolcraff College in the Sprang and Fall semesters. Our members went through recertification in BLS (Basic Life Support) in March of this year. This is an annual training for our members. The RAFT (Regional Alliance for Fire Training) organization continues to offer Company Officer I and II courses. Several of our members were involved in the 45 development and continue to teach the classes. RAFT continues to offer firefighter training that many of our members have taken advantage of. This office continues to look at ways to improve our overall service and maintain the highest level of pre -hospital care to the citizens of Livonia. The department's EMS Quality Assurance (QA) program continues to strive to comply with stringent county and stale requirements regarding QI/QA. The training office continues to administrate and facilitate the Medical Priority Dispatch system that is used in dispatching EMS calls city-wide. The system has proven to be extremely effective in risk reduction for responders, as well as the public, by assigning a priority to the medical call. Because of the increasing EMS run call volume each year, the MPD system allows the prioritizing of all EMS related calls to ensure that the most life threatening emergencies receive assistance above those of a lesser degree. The Training Coordinator and Fire Captain Jon Unruh continue to provide the needed continued education units (CEU) required for recertification of dispatchers every two years. This office was also responsible for tracking and fulfilling the MPD Quality Assurance requirements as outlined in county Medical Control protocols. Since the MPD program came on line in May of 2001, the training office meets and discusses QI related issues quarterly, as to ensure compliance within county and stale guidelines. We provide EMS training to SchoolcraR College EMT students, who participate in ride-alongs with our paramedics. This program is currently in its third year. We have had residents from St. Mary Mercy hospital ride along with our crews as part of their medical educational requirements. Many of the residents have also put on EMS Continuing Education classes for our members. The "Quick DnII" program has armed our station officers with training information that can be used easily. The program grew from our first year (2006) of 12 drills to a new level of 20 drills added in 2007. In 2008, this popular program has seen an increase to 25 drills. In 2010, we had an addition of 20 Quick Drills added to the program, and another 20 were put out in 2011. Twelve Quick Drills were produced in 2012. In the spring, we spent some time at the SchoolcraR Fire Training Tower, training on our SOG on high rise fire operations. The tower is also used for our fire equipment operators to do ladder and apparatus placement training. The focus of the training office in 2012 will be to establish updated company level drills, continue efforts in the monthly "Quick Drill" program, revise and implement a new Driver/Operator program, and continue in-house Company Officer training program. With continued changes in the state's Fire Officer Programs, new records and additional training will be required in order to fulfill the CBA and meet the new stale requirements. EE Ten of our members have attended a course put on by the Training Office on how to use the bum chambers for live bum training. This valuable training tool is in need of some maintenance work, and some of that work (warped wall in one of the bum rooms) has been finished. With the addition of Tower 1 to our fleet (2006 American LaFrance Aerial Tower), we continue with advanced training to keep our members ready to operate this vehicle when needed. Similarly, boat rescue operations were covered for all members this summer. Our members went through a product evaluation for three of the manufacturers of firefighting SCBA (Self Contained Breathing Apparatus). Numerous hours were spent presenting them, evaluating them and eventually, choosing the units that we will be purchasing in the near future with Federal grant money. The videoconferencing system is being used for updates to fire station personnel, and issues related totraining and administration. PUBLIC EDUCATION The 2012 fiscal year was an exciting year for our Public Education division. The division is tasked with educating our citizens on all fire and life safety topics at different places and limes that will have the highest impact. Each year Livonia Fire & Rescue responds to numerous requests from the public for Fire Safety Education programs. These requests are forwarded to either the on-duly Battalion Chief or to the Fire Safety Education Committee, based on the needs of the requesting person or group. If the caller is requesting to visit a fire station or have a fire apparatus visit them as part of the educational effort, the on-duty Battalion Chief handles the request. If the group requests an individual to speak at a prearranged time and location that does not require firefighting apparatus, the Fire Safety Education Committee is contacted. Currently, most requests are handled by on-duty crews at the fire stations, while remaining in- service to respond to emergency calls in our area. Fire Prevention records indicate that we responded to approximately 200 requests during this fiscal year, reaching thousands of our citizens. These requests are handled routinely by the Battalion Chiefs office and are conducted by the on-duly crews working out of all five of Livonia's fire stations. In October of 2012, Livonia Fire & Rescue held its annual "Fire Prevention Week Open House'. The Open House has proven to be a highly anticipated event by our community, reaching a crowd estimated at 2,000. While in attendance, visitors received information on fire and life safety and are given an opportunity to practice life safety skills. There was an area where kids can practice their fire safety behaviors, as well. 47 Livonia firefighters participated in a May event held at the Civic Center Area called "Passport to Safety'. This project was a huge success — crowds were estimated in the thousands. After being involved in the eight-year annual event, more effort is being directed into this area. The large number of children that attend the outdoor event is encouraging. Our dedicated efforts to educate our citizens are among the best anywhere. Our ideas were shared with the fire service community on the Fire Engineering magazine's website (www.freengineenng.com). This is the eighth year we took on the project of creating a Fire Safety insert that was carried along with the Livonia Observer newspaper. The eight -page insert was designed for elementary -age students and families, and went out with the 21,000 copies of the Observer on October 7, and they were handed out to our Open House attendees on October 13. The newsletter "Couplings" came out twice this year, and we have been involved in this form of communication/education for five years in a row. The newsletter is an 8 -page newsletter designed for adult fire and life safety. It appears in electronic formal on the city website. Weekly informational articles were prepared and ran in the Livonia Observer Newspaper, to further reach out to our adult audiences with messages of fire and life safety. This year, a weekly safely article appeared in the Observer written by Livonia Firefighters. We were also able to distribute our fire and life safety messages to the citizens of Livonia through the use of the following sources: Livonia Public Schools, Livonia Television, Bright House Cable, Livonia Observer, City of Livonia's website The Livonia Housing Commission submits the following information on its activities and accomplishments for Silver Village, Newburgh Village, Community Development Block Grant Program, McNamara Towers, Housing Choice Voucher Rent Subsidy Program and Brashear Tower. SILVER VILLAGE HOUSING COMMUNITY Relative to Silver Village, the Livonia Housing Commission experienced a good year with occupancy at 100% at all times. The waiting list consists of 61 Livonia residents and 16 relatives of Livonia residents. Activities and Accomplishments 1. Silver Village had 15 units turnover in 2012. 2. All apartments were inspected for safely and maintenance purposes. EE 3. New carbon monoxide detectors were purchased and were installed in all apartments. 4. The parking lots were restriped and re -numbered. 5. Funding from the 2011 and 2012 fiscal years has been allocated for major tuck pointing/waterproofing of all buildings in spring of 2013. Bids have been received and a contractor has been selected for the project. 6. Silver Village will receive compensation from DuPont and/or replacement of 78 trees that were damaged or destroyed by the use of the chemical Imprelis, manufactured by DuPont. 7. A community -wide Garage Sale, a Garden Contest and a Halloween Party were resident activity highlights of 2012. NEWBURGH VILLAGE HOUSING COMMUNITY Newburgh Village occupancy was at 100% at all times. The waiting list consists of 44 Livonia residents and 45 relatives of Livonia residents. Activities and Accomplishments 1. Newburgh Village had a turnover of 15 units in 2012. 2. New water healers (95) were purchased and installed in residential apartments. 3. Safety iron railing was replaced. 4. The parking lots were restriped and re -numbered. 5. New Carbon Monoxide detectors were replaced in all 120 apartments. 6. All 120 apartments have been inspected for safety and maintenance purposes. COMMUNITY DEVELOPMENT The Community Development Office administered the following programs during the 2011-2012 fiscal year, which began on 7/1/11 and ended 6/30/12. Total expenditures through the Community Development Block Grant Program for the year were $427,018. Below please find the accomplishments produced by the Block Grant Program. Activity A¢ mplishments Major Home Rehabilitation Loan Pmgmm 9 Households Servetl Emergency Home Rehabilitation Loan Program 1 Households Servetl Minor Home Repair Program 22 Households Servetl Emergency Utility Shut Azsistance 0 Households Servetl Senior Van Transporfafion 462 Persons Served Mental Health Counseling Program 12 Persons Served First Step 1% Persons Servetl ScatteredSue Rental Homes (Managed 8 Maintained) 17 Households Served! TOTAL SERVED 71(1 Households/Persons 49 During the 2011-2012 program year the City of Livonia Housing Commission's priority goals were: to provide rehabilitation assistance to income -eligible homeowners; to preserve and improve the existing housing stock; to reduce the cost burden experienced by renter households by providing affordable rental opportunities in safe and sanitary housing; to focus on supportive service programming for low and moderate income households and to affirmatively further fair housing objectives. In conjunction with those goals, 9 homes received major home improvement loans to bring their homes to code and full lead -paint compliance. An additional home received emergency repairs (i.e. roof, plumbing, heating and sewers). Forty-four (44) low income residents in 22 households received grants of up to $1500 for minor home repairs to correct sub -standard conditions in the home. Toward providing rehabilitation assistance to income - eligible homeowners for these activities, $212,955 was expensed. Funding was provided through the CDBG grant and program income received from return of previous loans. Wayne County HOME Consortia funds were also utilized for major rehabilitation projects. Seventeen city -owned scattered site single-family rental homes were managed and maintained for low income residents; repairs and rehabilitation work amounted to $36,284 which is paid as a line item from our budget and rental income from the homes. One tax -foreclosed property was purchased from the Wayne County Treasurer. Continuing our partnership agreement with the Livonia Public Schools Building Trades Program, this is our third house being rehabilitated by students. Under the supervision of our Rehab Specialist and the LPS program instructor, the students are able to learn basic skills of the construction trades through hands-on participation with projects such as roofing, siding, and the installation of drywall, hardwood flooring, ceramic tiles, interior doors, moldings and painting. The Livonia Housing Commission is proud to provide field experience projects which place the students in real-world construction settings allowing them the opportunity to see the realities of day-to-day life in the building trades. Public service activities focused on providing assistance to low and moderate income households. Funds utilized for Public Services, which includes Senior Van Transportation, Mental Health Counseling, Emergency Utility Assistance and First Step (domestic violence prevention), totaled $57,895. In 2011-2012, 10,469 one-way rides were provided for seniors; 62 of these were rides for wheelchair riders. Twelve (12) clients received a total of 58 sessions with mental health providers. One Hundred Ninety-five (195) people received domestic violence services. Unfortunately, zero (0) utility shut -offs were prevented with CDBG funds. Fair Housing of Metropolitan Detroit (FHMD) provided fair housing counseling, complaint reception, investigation and resolution services to citizens or potential citizens of Livonia. FHMD also provided training and resource development Me during the program year; parliculady through a Fair Housing Symposium organized by the Housing Commission and attended by over 80 affordable housing partners. The intent of this symposium was to provide guidance on fair housing policy, federal and state law while also addressing impediments to fair housing. With funds required to be expended by December 30, 2012, the office of Community Development continues to process the Neighborhood Stabilization Grant. The Housing Commission is on track with meeting this goal by fully obligating the $1,450.000 grant allotment. A component of the NSP strategy is the acquisition of vacant substandard properties for rehabilitation and re -sale to eligible families. To dale a total of 18 properties have been purchased utilizing these grant funds. Ten homes have been rehabilitated and sold which is consistent with the goals and objectives of the NSP program. Eight homes have been demolished due to blight. Of the eight lots created by demolishing the vacant, abandoned blighted structures, two were sold to the adjacent income eligible neighbors; a third lot was made into green park space and is now maintained by Parks & Recreation. Three of the lots were used to build new construction homes, one of which has been completed and sold. The other two new construction homes are over 90% completed and will be sold to income -eligible homebuyers. We have accepted purchase agreements from Soave Construction for the two remaining lots. Several of these vacant/abandoned blighted homes slated to be demolished were first utilized by the Livonia Fire Department for training purposes. Program income will be directed to the NSP program for purposes consistent with the NSP grant agreement. The Housing Commission's Office of Community Development administered and has expended the Energy Efficiency and Conservation Block Grant in the amount of $971,100 for city-wide use. Funds were to be expended no later than August 2012 and this goal has been met. After conducting comprehensive energy audits on municipal buildings to determine the need for and prioritization of activities and opportunities to further reduce energy consumption in the City, several energy saving retrofits were undertaken at a number of municipal buildings. Contracts were awarded to replace the healing and cooling system and roof at 10800 Farmington Road, and to replace the heating boilers and exterior building sealant and caulking at City Hall. Exterior lighting retrofits occurred at the Civic Center Complex to include the Library Parking Lot and Walkway, City Hall Padang Lot and Walkway, Police Department Parking Lot and Courthouse Padang Lot. Interior and exterior lighting retrofits also took place at multiple buildings in the Department of Public Works Yard. These retrofits will allow the City to see future cost savings on energy consumption and to reduce greenhouse gas emissions. Both the Energy 51 Conservation Block Grant and the Neighborhood Stabilization Program Grant have provided economic opportunities to contractors who received jobs through these federal grants. Housing Choice Voucher Rental Assistance Program The Livonia Housing Commission currently administers a Housing Choice Voucher Program consisting of 909 families. Fiscal Year 2012 SEMAP Section 8 Management Assessment scored as a Standard Performer. An independent audit was conducted on the Section 8 program and no findings were identified. Currently there are 1,121 applicants on the waiting list. The current Section 8 Voucher Leasing rale is 100% based on budget. MCNAMARA TOWERS #1 & #2 - 19300 PURLINGBROOK & SCATTERED SITE HOMES Activities and Accomplishments 1. McNamara Towers #1 & #2 & Scattered Site Homes had a turnover of 24 units from 1/1/1210 11/30/12. 2. New brick and limestone sign was installed in front of McNamara Towers #2. 3. New landscaping was installed in front of McNamara Towers #1 & #2. 4. Parking lot lighting improvements were completed. WILLIAM W. BRASHEAR TOWER —17841 NORTH LAUREL PARK DRIVE Waiting list status: The current waiting list for one bedroom apartments consists of twenty-five (25) active applicants; the two bedroom waiting list consists of two (2) active applicants. 196 apartments were inspected for Health, Quality, and Safety by the Livonia Housing Commission. Annual inspections performed: Generator, fire suppression equipment (sprinkler systems, chemical fire extinguishers), fire alar system, and elevators. General Improvements and Accomplishments: 0 Continued weatherization project on apartment windows: Re -insulated perimeter of window frames, re -trimmed, and sealed gaps on 80+ windows in 39 units. Estimated reduction in window drafting is 75%. 0 Completed the changeover from apartment entry knob locksets to lever handle/deadbolt sets. Easier to manipulate and impossible for a resident to lock themselves out. 0 Extensive sidewalk slab replacement & leveling. 0 Replaced 246 fire suppression sprinkler heads in resident apartments. 0 Inspected emergency pull cords in all apartments; repairs are being made by Pulsar Electronics to all faulty units prior to 12/31/12. 0 Contracted Ram Construction to completely strip, re -seal, and weather- proof the exterior aggregate panels on the building's extreme northwest elevation, as well as the southwest elevation. 0 Entire building ductwork for the air makeup system is scheduled for professional cleaning from 12/4/12 thru 12/14/12. Apartment Improvements: 0 Invested over $15,000 in refrigerator & stove replacement; approximately 35 appliances replaced from 12/2011 through 11/2012. 0 Complete re -painting of 30 apartments (vacant make ready and occupied). 0 Painting and drywall repairs were made in 42 occupied apartments. 0 Re -finished the kitchen cabinetry in 24 apartments. 0 New kitchen countertops installed in 11 apartments. 0 Complete kitchen cabinet replacement in 4 apartments. 0 Re -carpeted 25 apartments. 0 Replaced the original electrical circuit panels in 7 apartments. 0 New kitchen floors installed in 18 apartments. 0 Replaced the bathroom sink and vanity in 14 apartments. 0 Installed new kitchen sinks in 17 apartments. 0 Began recycling program for cardboard, paper, plastic and glass. INSPECTION DEPARTMENT is responsible for all construction operations on private property. Included in its jurisdiction is building inspection, plan review, sanitation and ordinance enforcement. Areas of involvement include Zoning Board of Appeals, Building Code Board of Appeals, Community Development Block Grant Program (CDBG), Cost Recovery Appeal Hearings, and various civic groups. In addition we are involved with Greenmead with regards to construction projects and/or repairs. Coordination with Slate government agencies involving building construction is handled by this department. Moreover, in certain instances, we interact with other municipalities, serving as a Hearing Officer or silting on employee interview panels. We have also provided limited fill-in services for Plymouth Township and the City of Plymouth. Plan Review for new buildings, alterations and additions, pools, demolitions, zoning compliance and signs is an integral part of the department's function, as well as the issuance of permits, sanitation and enforcing the City's Code of Ordinances designated as Inspection's responsibility. Inspections were made and perils issued for the rehabilitation of homes for the CDBG. Additionally, the Inspection Department reviews lot splits for the Department of Assessment and reviews site plans and waiver use petitions for the Planning Department and provides support to all other departments as needed. Furthermore, we provided clerical services and administrative support in regards to the Zoning Board of Appeals. Although the Board is under Council jurisdiction we are tasked with the clerical functions and 53 subsequent administrative support in addition to the intake work we are doing. We also work with the Economic Development Director/Planning Director and others in promoting existing sites in Livonia. BUILDING INSPECTION issued approximately 6385 permits in 2011-12 for buildings, signs and mechanical installations, including new construction, additions, renovations and alterations. 11 permits were issued for new single family residential homes and 29 single-family condominium units were constructed or are currently under construction. In other activity, 6 permits were issued for new commercial/industrial buildings. No permits for apartment buildings were issued this year. Mechanical permits (plumbing, electrical, heating and refrigeration) numbered approximately 3,837 for the year. Residential additions/alterations, garages, decks/patios, fire repairs, pools, signs, zoning compliance, commercial/industrial additions, and demolitions comprised the remainder of permits issued. 27 demolition pernits were issued during the year, 5 of which were residential structures. Pernits for Christmas tree sales lots, pennant and banner displays, awnings, and various special inspections were issued as required. Certificates of Occupancy are issued for all new residences and commercial and industrial buildings upon completion. Zoning compliance pernits are issued for subsequent re -occupancy of non-residential properties and occupancy certificates are issued for all residential properties involved in the vacant and/or abandoned building program after completion of all requirements. Slate building, mechanical, plumbing, electrical, and sign contractor licenses are registered in this office. Additionally, official records are retained on fence contractors, excavators and demolition contractors. The systematic annual inspection of existing commercial buildings for compliance with the Livonia Property Maintenance Code (based upon the International Property Maintenance Code 2012) continued through 2011-2012. In connection with this program, 181 inspections were made, violations issued when necessary and compliance obtained. This program is designed to maintain health and safety standards in the city. In mid -2011, due to staff reductions, we ceased inspecting on a biennial basis existing industrial factory buildings after we were able to complete one cycle. We still inspect said buildings for zoning compliance and when pernits are issued. If personnel become available, industrial biennials may be resumed. In addition to the annual inspection program, the Inspection Department performs all functions mandated by city ordinance that require all private (one and two family) and multiple family rental dwelling units be licensed and inspected on an annual basis. This year the Department inspected the following rental units: A. 1,654 units, consisting of one and two family dwellings and group homes. B. 27 apartments/complexes consisting of 2,145 units. The inspection covers all dwelling units, common areas and exterior structures and grounds. y In mid-January 2010, the Department began enforcement of the Vacant and Abandoned Building Ordinance #2844 (VAABO) that took effect October 29, 2009 and was instituted in January2010. The program is designed to provide for maintenance and inspection of problem properties, residential and non- residential, but pertains to any vacant or abandoned structures. Moreover during the enforcement of the program additional permits and inspections are needed due to the work required. Following is a breakdown of the activities generated by this program: Total Permits Total Fees Registration Fee — Residential 498 $ 17,465 Registration Fee — Non -Residential 21 735 Monthly Maintenance Fee — Residential 4,931 211,953 Monthly Maintenance Fee — Non -Residential 250 10,353 Inspection Fee — Residential 1,802 181,360 Inspection Fee — Non -Residential 76 14,750 Permit Fee — Residential/Zoning 1,261 81,446 Permit Fee — Non -Residential 22 2583 Total 8,861 $520,645 Additionally, 131 formal complaints were received and responded to throughout the year as they related to property, zoning and ordinance code violations. Numerous requests for information from many various sources (Council, Commissions, Citizens, Contractors, other municipalities, other Departments and Guests) are routinely handled every day and on an annual basis would exceed 30,000 individual communications. There were approximately 1177 rental inspection violations, 172 annual/biennial inspection violations and 23 VAABO program violations that were issued for various code infractions during 2011-12. (Violations and/or formal complaints are legal notices issued as a start of prosecution and are different from the everyday correction notices that we utilize; correction notices issued are numerous and would exceed 20,000.) This office also provides the enforcement of special conditions of approval by the Zoning Board of Appeals, Building Code Board of Appeals, Planning Commission and City Council relative to site plans, variances, waiver uses and grants. The Inspection Department continually reviews our current fee structures. We also worked with the Planning Department and the Law Department to update and/or change sections of Zoning Ordinance 543. Moreover we formulated and updated (working with the Law Department) the Property Maintenance Code to the 2012 edition. It was adopted this year. We are routinely involved in such endeavors over the course of the year. Furthermore we were involved with administering and maintaining contracts for the City Weed Mowing Program. We proposed and Council approved extending the weed contract for two (2) more years. We previously raised administration fees in an effort to cover our cost and decrease the number of people who utilize the City as their lawn service. The administration fees alone this year were $60,628.90. We also are 55 continuing to upgrade our computer system and hardware and engaging in the training involved. The computer, system upgrades, and training will carryover into the next fiscal year. The valuation of new building activities for 2011-12 is $71,340,443 The revenue collected from all building and inspection activities was approximately $2,548,382 SANITATION AND ORDINANCE ENFORCEMENT has responsibility for compliance with the City Zoning Ordinance #543 and also the Code of Ordinances #1688 as it pertains to the majority of all nuisance and noncriminal violations. These responsibilities include those things that affect the health, safety, welfare, and quality of life of the residents, business owners and their employees and guests (visitors) of the City, such as pollution, hazardous waste, trash and debris, vacant buildings, weed culling, which includes direct supervision of the city weed contractor, basic property maintenance and supervision of the collection of municipal refuse. The enforcement of special conditions of approval made by the Zoning Board of Appeals, City Council and the Planning Commission relative to site plans, variances, and waiver uses may also be delegated to Ordinance Enforcement as needed. STATISTICS 2011-12 Total General Inspections Made 20,091 Building Maintenance and Repair 319 Parking Lot Repairs 10 Trash and Debris 1124 Junk Vehicles 851 Noxious Weeds' 2845 Noise/Air/Odor 48 Nuisances 236 Illegal Signs on Commercial Property 172 Illegal Signs Removed from Public Property 3250 Illegally Parked Recreational Vehicles 330 Illegally Parked Commercial Vehicles 266 Illegal Sales, Use and Occupancy 60 Misc. Illegally Parked Vehicles 202 Right of Way encroachments 139 Vacant Buildings (Re-inspected/Posted) 562 Snow on Sidewalks 28 License Violations 212 Vehicle Parking Snow Emergency 0 Site Inspections 5907 Zoning Grants 57 Me Sanitation activities also included 1330 citizen complaints regarding the collection of municipal refuse and the delivery of 1038 recycling bins. Enforcement of the Noxious Weed Ordinance included the investigation of citizen complaints and the abatement of violations through the mowing of weeds and removal of debits from 842 properties by the City Weed Mowing Contractor. ZONING BOARD OF APPEALS The Zoning Board of Appeals is a seven (7) member Board created by Stale statute and City of Livonia Zoning Ordinance No. 543 as amended. The Board hears appeals from residential and business property owners when they are unable to comply with ordinance requirements and are rejected permits by the Inspection Department. The Board meets on Tuesday evenings at 7:00 p.m. The Inspection Department was tasked this year with all clerical and administrative responsibility for the Zoning Board of Appeals in addition to the intake support and meeting responsibility we previously had. This includes the supervision of the outside contractor hired to record and provide the meeting records. The following is a breakdown of the Appeal Cases prepared and heard by the Zoning Board of Appeals during the fiscal year December 1, 2011 through November 30, 2012 Granted with Tabled or Granted Denied Modifications* Postponed ••• Total New Cases 52 2 1 10 65 Rehearings 0 0 0 0 0 Actual Cases Heard 65 Prepared and Scheduled" 3 No Further Action'"' 0 Total Cases Heard and Prepared 68 Includes Cases which were Granted in Pad/Denied in Part " Meeting material was prepared more than once, but for various reasons (Petitioner did not appear, asked to be rescheduled, etc.) these cases were not heard at the first scheduled meeting. Meeting material was prepared and Board heard case at meeting and made a decision to table for revised plans, etc. All meeting notices, agendas, etc. were redone when new meeting dale was scheduled. Case was heard, but Board look no further action. Number of Regular Meetings: 12 Number of Special Meetings: 9 57 BUILDING CODE BOARD OF APPEALS The Building Code Board of Appeals provides any person the right to appeal a decision of the code official refusing to grant a modification of the building code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. An application for appeal shall be based on a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalent form of construction can be used. A summary of the activities of the Building Code Board of Appeals for the fiscal year 2011-12 is as follows: Meetings Scheduled 1 Appeals Granted/Modified 1 Appeals Filed 1 Appeals Denied 0 Hearings Held 1 Appeals Dropped 0 Re -hearings 0 Appeals Tabled 0 In addition, due to the refirement and death of two commissioners two (2) new commissioners were interviewed, vetted and subsequently recommended for appointment to the Mayor; both were appointed. All records are on file in the offices of the Inspection Department DEPARTMENT OF LAW LITIGATION There are thirteen (13) cases pending in the Circuit Court for the County of Wayne, in which the City of Livonia, and/or City officials, are involved either as plaintiffs or as defendants. Thirteen (13) other cases were resolved in 2011- 2012 either pursuant to a stipulation or by final judgment of the Wayne County Circuit Court. Four (4) lax cases were resolved in the Ingham County Circuit Court. There are eight (8) civil cases pending in the 16th District Court. Seven (7) civil cases were resolved in the 16th District Court and three (3) of these cases had a monetary judgment granted by the Court and those remain unpaid. There are two (2) cases pending in the Michigan Court of Appeals or the Michigan Supreme Court. Four (4) cases are pending in the United States District Court. There were three hundred seventy six (376) cases pending before the Michigan Tax Tribunal. [INCREASE OF 59] One hundred seventy-six (176) cases were resolved. (NOTE: Settiemenl agreements may have been reached in some of the cases reported as pending. It is the practice of the Law Department to keep a case open until the Tax Tribunal has entered a final order. The Tribunal often takes several weeks to enter final orders after receipt of the stipulation of the M. parties.) There are currently two hundred (200) open cases pending before the Michigan Tax Tribunal. We received 160 motions to amend for the 2012 tax year; the majority of these motions required an answer because they set forth allegations that must be denied (for example, claiming that the City committed fraud in the manner in which property was assessed). The foregoing does not include any appeals taken in ordinance violation cases from the District Court to the Circuit Court, and/or the Court of Appeals, and/or the Supreme Court. DISTRICT COURT From December 2011 through November 2012, the following number of cases were disposed of in the Livonia District Court. There were two (2) cases which were appealed from the 16th District Court to a higher court which have been resolved. The Department of Law received, responded to and argued 78 motions in the 16th District Court. OPINIONS No formal opinions were issued by the Department of Law during 2011-2012. Upon request, the Department issued a substantial number of recommendations in correspondence to the various City Departments, Boards and Commissions and the City Council by members of the legal staff upon various subjects and matters. ADMINISTRATIVE APPEALS This office represents the City and its officials from time to time in formal appeals and grievance proceedings before the Civil Service Commission. We also appear in matters involving the City before various State agencies, including the Michigan Public Service Commission, the Michigan Employment Relations Commission and the Michigan Liquor Control Commission. ARBITRATION At present there are no arbitration cases pending in which this office is involved. Criminal Traffic Jury Trials Ordinance Misdemeanor 2312 2065 10 Ordinance Drunk Driving 261 2 There were two (2) cases which were appealed from the 16th District Court to a higher court which have been resolved. The Department of Law received, responded to and argued 78 motions in the 16th District Court. OPINIONS No formal opinions were issued by the Department of Law during 2011-2012. Upon request, the Department issued a substantial number of recommendations in correspondence to the various City Departments, Boards and Commissions and the City Council by members of the legal staff upon various subjects and matters. ADMINISTRATIVE APPEALS This office represents the City and its officials from time to time in formal appeals and grievance proceedings before the Civil Service Commission. We also appear in matters involving the City before various State agencies, including the Michigan Public Service Commission, the Michigan Employment Relations Commission and the Michigan Liquor Control Commission. ARBITRATION At present there are no arbitration cases pending in which this office is involved. One (1) civil rights complaint is pending before the Michigan Department of Civil Rights. Four (4) complaints before the EEOC were resolved. MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY In 2008, The Law Department fled a Petition for Contested Case with the Michigan Department of Environmental Quality with regard to an NPDES permit which is currently pending. ORDINANCES The following ordinances, prepared by the Department of Law, were submitted to the City Council and were adopted by the Council during the year 2011-2012: 18 amendments to the Zoning Ordinance and Zoning Map; 6 amendment to the substance of the Zoning Ordinance; 13 amendments to the Livonia Code of Ordinance. The Department of Law assisted with the following properly transactions in 2011- 2012: 1. HUD foreclosed property located at 29524 Joy Road Pursuant to Council Resolution 30-12, HUD foreclosed properly acquired through the federal Neighborhood Stabilization Project and located at 29524 Joy Road was sold by the Housing Commission to Tam Durocher for $29,900. 2. City -owned property located at 36413 Parkdale Pursuant to Council Resolution 184-12, the City -owned vacant lot located at 36413 Parkdale was sold to David S. Lent for $13,000 in connection with his request to City Council to purchase this land which runs parallel to his property. 3. Wayne County tax -foreclosed property located at 12040 Arcola Pursuant to Council Resolution 322-12, tax foreclosed properly located at 12040 Arcola was purchased from Wayne County for $12,076.78, using CDBG funds. The Housing Commission is planning on having this home rehabilitated in connection with the Livonia Public Schools Building Trades Program and then placed on the market for sale. o 4. City -owned property located at 20215 Floral Pursuant to Council Resolution 466-12, HUD foreclosed property acquired through the federal Neighborhood Stabilization Project and located at 20215 Floral was sold by the Housing Commission to Soave Construction, LLC for $15,000.00. 5. City -owned property located at 18231 Middlebell Pursuant to Council Resolution 466-12, HUD foreclosed property acquired through the federal Neighborhood Stabilization Project and located at 18231 Middlebelt was sold by the Housing Commission to Soave Construction, LLC for $12,000.00. 6. City -owned property located at 27621 Pembroke Pursuant to Council Resolution 466-12, Wayne County lax -foreclosed properly acquired through the federal Neighborhood Stabilization Project and located at 27621 Pembroke was sold by the Housing Commission to Soave Construction, LLC for $10,000.00. 7. City -owned property located at 16425 Rouoewav Pursuant to Council Resolution 466-12, Wayne County lax -foreclosed properly acquired through the federal Neighborhood Stabilization Project and located at 16425 Rougeway was sold by the Housing Commission to Soave Construction, LLC for $16,000.00. NOTE: Not included in this report are the numerous transactions involving the acquisition of easements without monetary consideration. 1. Preparation and drafting of proposed resolutions in connection with City Council meetings. 2. Providing a representative at meetings of the Zoning Board of Appeals, the Board of Ethics and, upon request, at meetings of the City Planning Commission, the Civil Service Commission, the Board of Trustees of the Employees Retirement System and other City commissions and agencies. 3. Preparation and review of all contracts entered into between the City and other persons, as well as approving "as to form' legal and other documents that are processed in the City. In 2011-2012, 304 [INCREASE OF 28] documents were reviewed by staff attorneys. 4. Review, typing, and transmission to the District Court warrant requests 1331 [INCREASE OF 192] as submitted by the Police Division and the Inspection Department. 61 5. Provide assistance to other departments in the collection of delinquent fees, charges and taxes by taking whatever steps may be necessary, including the institution of litigation. 6. Refer to the Michigan Municipal Risk Management Authority for disposition all lawsuits and claims of action against the City which would be covered through the City's agreement with the Authority. 7. Provide legal assistance to various City department heads and supervisors with respect to labor matters, including review of proposed disciplinary actions. 8. Citizens' disputes and problems requiring the advice and counsel of this office are increasing and require more time than ever before. DIRECT SERVICE TO THE PUBLIC The Library completed its first full year of providing access to downloadable media via the Overdrive Download Destination service, which we share with over 30 other area libraries. Approximately 2,400 a -books and audio books are "checked out' each month for use on patrons' home computers or electronic mobile devices. Statistics relating to the use of technology and virtually all other services continue to rise. Outdated and damaged items were purged from the database this year, explaining the decline in holdings. The overall circulation of books and other traditional materials decreased in 2012 compared to last year, but the hours of service that were reduced still further at Noble and Sandburg and less money for new materials continue to make this inevitable. Fewer copies of Bestsellers to satisfy our waiting lists and reduced funds to spend on general collection development, means fewer new items circulating on a daily basis. All departments maintained a wide variety of programs and services this year, despite staff and funding constraints. Civic Center Adult Services: The Adult Department hosted a new Mystery Movie/Book Club series, with participants reading a popular mystery/suspense title and then watching a film version and discussing both. Ongoing series that continued this past year included: Film Movement, Classic Movies, Noontime Concerts, History Lives at the Library and Book Club and the Adult Summer Reading Program. Special programs included: The Boys of Summer (baseball themed) Summer Movie Series. The Library also offered MS Word, Excel and PowerPoint classes in 2012. Our Exam proctoring service for distance learning remains very busy. Online chat reference and the 'Wireless' service at the Library continue to be popular with entrepreneurs, job hunters and students. The Livonia Obituary T Project had additional data entered this year and now indexes close to 29,000 names. This will further assist the many genealogists that come to the Library to do researoh. The public internet stations are busier than ever and the Librarys wireless service is heavily used, as well. Teen programs were many and varied in 2012 including: Teen Advisory Committee meetings, Teen Movie Series, Muggle Quidditch matches, and a variety of ad and writing contests. Civic Center Children's Services: Outreach services to schools and daycare centers remained a priority as staff made school visits. Examples of individual programs included our "Make A Cape' program to help outfit budding young magicians and crime fighters, the "American Girl" program that links a love of dolls with an appreciation of American history, "Godzilla Stomp" card game tournament, and our wildly successful first annual Teddy Bear Sleepover event with children enjoying stories, a donated breakfast and seeing photos of the overnight adventures that their furry friends had at the Library. Partnerships with City departments and other organizations also supplemented Library offerings with programs like ELVs (Early Literacy Volunteers) reading tutorials, and the Tree Lighting Ceremony and Daisy the therapy dog. Civic Center Circulation: The self -check station at Civic Center continues to be popular with patrons. The Library also continues to benefit from participating with other area libraries in resource sharing agreements through the Library Network Co-op and via the statewide MELCAT system. The further reduction in hours at Noble and Sandburg this year, resulted in Civic Center circulating 70% of all items in the Livonia Public Library System. The Library has completed its third full year of participation in the MELCAT (Michigan Electronic Library) service, which allows patrons to directly search and request items from libraries throughout Michigan. This resource -sharing program, along with our direct borrowing agreements through our regional cooperative TLN (The Library Network) has helped us continue to provide a high level of service despite a greatly reduced budget. This has also resulted in greatly increased employee activity to process these loaned materials with a significantly reduced staff. Noble Branch: The Book Discussion group continues to grow in popularity, while movie goers were treated to a'You've Read the Book, Now See the Movie' presentation each month, and the Adult Summer Reading Program was a hit once again. The Teen Advisory Council met regularly to offer suggestions to staff and judged photo, drawing and writing contests in 2012. There were many successful programs associated with Teen Summer Reading this year including: Bats from around the World, Muggle Quidditch and Zap Zone activities. Classes on how to research papers at the Library were given to almost 100 8th graders and programs on funding a college education were presented. Children's fiction was re -organized for easier use by patrons in 2012 and a small circulating art collection was 63 started through donations. Sloryfimes and classroom visits were well attended and individual programs like the "Green Show for Earth Day", "Cool Tricks Magic Show' and'Stories with Recipes' proved to be popular, as well. Sandburg Branch: Changes in shelving and furniture layout in the periodical area created a more open and relaxing environment for browsing newspapers and magazines. Patrons received lessons in stretching their dollars at the grocery store at a "Couponing" class. Themed prize baskets were awarded to the winning readers in the Adult Summer Reading Program. The Sandburg Knitting Group continues to meet twice per month. Photos of our popular Super Splash craft program appeared in the local paper and included a large homemade waterslide on the lawn. The "Decorate a Snowman' activity went viral over the holiday season with close to a 100 colorful pictures cheering up the Library. Teens learned practical life skills like babysitting and money management through programs offered at the branch. Teen author Lara Zielin shared writing lips with future writers. Other Teen programs included: Teen Movie Thursdays, Scavenger Hunts, Arts & Crafts programs, the Harry Potter Club and the Prom Dress Exchange. Al all locations onsite public internet stations and electronic card catalogs continue to serve citizens who may not have access to technology at home, especially during these difficult financial limes. The SAM system continues to provide more efficient sharing of the Library's public access computers by allowing fair and equal use of library computers with minimal staff intervention. The Library participated in the final season of the MAP program, which provides free access to a variety of area cultural institutions. The 'Park & Read" program went into a 4th year in cooperation with Michigan's Stale Park system, which offers free passes to various recreational facilities. The Library's E -newsletter still remains popular and can also be viewed on the Library's website, along with an interactive schedule of upcoming events. Public meeting rooms provided at Civic Center, Noble and Sandburg branches continue to be in high demand as a venue for performances and a forum for community events and informational meetings, as well as the many library - sponsored programs that are offered. Numerous small citizen groups, clubs, and associations, as well as other City departments look to this significant public resource as a vital and valuable public service. Civic Center branch is always in particularly high demand with the public. Display areas at all locations remained popular and the Art Gallery at Civic Center Branch hosted a number of beautiful shows arranged by the Livonia Arts Commission. FACILITIES The installation of new parking lot lights at Civic Center Branch has created a safer and more welcoming environment. The wireless equipment at Civic Center was upgraded and wireless service was made available for the first time at Noble and Sandburg this year. Between 15 and 20 users are simultaneously M connected to the wireless network at Civic Center at any given time throughout the course of a typical day. Using our SAM internet time management software to also allow for the establishment of pre-paid accounts for public computer printing has simplified the process of accepting payment for printouts for staff and patrons alike. The "Quiet Study" room has been converted so that it also serves as a part-time computer lab for public computer training sessions offered by staff. MANAGEMENT AND STAFF Library Commissioners Harriet Larson and Audette Palmer were re-appointed to serve another term beginning in October. Four staff positions (3 Full-lime and 1 Part-lime) were vacated in the past year with only 1 position being replaced, making for a net additional reduction of 2.5 FTE. This resulted in a costs savings and a total of 17 positions (or 15 FTE) that have been lost since 2008. FUNDING Millage funds have decreased in the last five years along with significant decreases in revenue from the Citys General Fund, Slate Aid to Libraries and Penal fines. In 2012 total revenue was $3,721,469 (down from $3,970,039 in 2011 — a drop of an additional 6.26%). State Aid to Libraries was up slightly this year (from $37,974 to $43,414), but still down significantly from the $88,304 received in 2004. Penal fines went down again in 2012 to $81,041 after a rare increase ($110,183) in 2011. This is even less than the penal fine revenue of $85,227 in 2010, which had dropped to almost half of what it was in 2004 ($155,500). Millage funds in 2011 were $3,580,048 compared to $3,349,469 in 2012 (an additional drop of 6.4% after a 9.4% drop last year). There has been a total loss of revenue of 24.4% - 29.1% since 2008 ($4,925,491 to $3,721,469), depending on whether or not reserve funds from donations and the Library's unexpended fund balance are included). Slate Aid reductions not only impact Livonia directly, but also indirectly through the TLN library co-op that is our service organization. Services from this source may either cost more or be eliminated. Unfortunately, funding from all of these sources continues to be under threat of reduction or elimination at a time when the economy causes citizens to need and use our services all the more. Unique Management Service continued to function as our collection agency, recovering funds that allow the Library to replace lost and stolen items. The Livonia Arts Commission approved another generous grant to help underwrite the costs of the Noontime Concert Series. Local businesses generously donated incenfives to the Library for its Summer Reading Program to help encourage young readers. The Library extends its heartfelt thanks to the many cifizens who donated money to the Library in honor or in memory of their loved ones over the past year. The Friends of the Livonia Public Library awarded one $1000 scholarship to a worthy staff member pursuing her college educafion this year. The Friends continue to work tirelessly to organize and carry out their Book Sale events and the Friends Used Bookstore is more popular than ever. 65 The Library is especially appreciative of the Friends' hard work and generous donations during these difficult economic times. STATISTICAL REVIEW October 2011 October 2012 Library Program Attendance 20,836 22,860 Meeting Room Attendance 64,047 69,659 Registered Borrowers 47,262 47,424 Items in the Collection 321,604 316,674 Circulation 771,880 711,819 LibmryWebsite Usage 312,457 351,951 Internet Workstations 63,418 81,357 PARKS AND RECREATION We Create Community Through People, Parks and Programs A strong commitment to Parks and Recreation services is a key component to the success of our community. We provide facilities, programs, classes and opportunities where leisure time can become wholesome, memories are created, skills are developed and the quality of life is enhanced for our residents, their families and friends. With the assistance of 11 full -lime staff and 300+ dedicated and enthusiastic part-time staff, and the Department of Public Services, Building Maintenance, and Park Maintenance, in 2012, we recorded: 0 An average of 2,800 individuals visited the LCRC daily. 0 114,262 rounds of golf were played al our three courses. 0 8,000 participants in Special Events. 0 11,637 visits to the outdoor pools. 0 29,264 attended an organized picnic at a pavilion. 0 5,867 athletic participants played over 3,700 games. We received $10,957.73 as well as in-kind donations from 23 businesses/organizations for: parks, programming and special events. Parks and Recreation works cooperatively with and delivers services to other City Departments, civic organizations, community businesses and the Livonia and Clarenceville Public Schools. As part of this cooperation we have partnered with three (3) civic organizations to manage athletic facilities (Rotary and Jaycee Parks and Greenmead and Wilson Barn soccer fields) and with one community business DMC - Rehabilitation Institute of Michigan. Me Our Department recognizes the dynamic and unique role we play in fostering a healthy community and lifestyles of those we serve through one of our six Service Divisions. • Aquatics • Athletics • Community Center • Golf • Special Events • Parks AQUATIC DIVISION The Aquatics Division is comprised of two indoor pools at the Community Recreation Center and three (Botsford, Clements Circle and Shelden) outdoor pools. We provide safe, educational, and enjoyable aquatic services to the citizens through a wide array of swim lessons, water fitness classes, open swim, lap swim, diving lessons, pool rentals, synchronized swimming, special events, and swim teams. Community Recreation Center Over the last year the classes and programs we offered had over 4,922 participants, not including the swim teams. We were the host of swim practices for four (4) swim teams, and are considered the home pool for three (3) of those teams. We are also the home of the Catholic High School League Swimming and Diving championships for both men and women. We are also the host of the BC District meet for USA swimming. Other large meets that we hosted include Tri County Swim League championships, and the Snowball Splash. The listed meets had between 300 and 1,200 participants each. In addition we hosted five (5) dual meets for Ladywood High School, two (2) dual meets for the University of Detroit Jesuit High School, and one (1) dual meet for Catholic Central High School. We also were the host site for the North Zone Region A Synchronized Swimming Championships and the Stale of Michigan Synchronized Swim Championships Special events held at our Community Center this year included the 9th Annual Cardboard Boat Races and the 61h Annual Arctic Chill Indoor Tnathlon. Outdoor Pools 11,637 daily pass visits were recorded at the pools this year (4,417 at Botsford, 5,093 at Clements Circle, and 2,127 at Shelden). This was a decrease from last year's total of 12,584. Our swim lesson program had 622 students at the Botsford and Shelden pools. Five (5) different swim teams used our outdoor pools for summer practice. 67 ATHLETIC DIVISION Athletic Division provides a wide variety of athletic programs for adults and youth of all ages. Programs include league play men's/women's softball, men's basketball, youth basketball, t -ball, coach pitch, softball, baseball, soccer, archery and tennis. League Play We had over 5,800 participants and played over 3,700 games. We offered the following team sports for participants ranging in age from four years to over 65 years old. We had over 159,800* contact hours in our athletic programs. Programs Ages # of Teams # of # of Average Contact Games Players Game Time Hours* Winter Men's 18 & older 15 105 180 1 hour 2,520 Basketball UAL 18 & under 85 892 1,030 1.25 hours 26,760 Basketball Spring/ Summer Men's 18 & under 8 56 96 1 hour 1,344 Basketball Co-sponsored 18 & under 123 1,476 1,473 2 hours 70,848 Baseball & Softball Collegiate 22 & under 8 140 168 2.5 hours 14,700 Baseball Men's 18 & over 50 329 900 1.25 hours 14,805 Softball Men's 18 & over 6 45 108 1.25 hours 2,025 Modified Women's 18 & over 11 77 198 1.25 hours 3,465 Softball Co -Ed 18 & over 16 112 288 1.25 hours 5,040 Softball Senior 55 & over 8 104 137 1.25 hours 2,340 Softball T43all 5-6 yr olds 20 80 320 1.25 hours 3,200 Coach Pitch 743 yr olds 28 112 448 1.25 hours 4,480 Girl's Slow 10 & under 6 24 83 1.25 hours 960 pitch Fall Men's 18 & over 19 133 342 1.25 hours 5,985 Softball Men's 18 & over 8 56 96 1 hour 1,344 Basketball *Contact Hours: 1. Baseball equals number of games x 42 (2 teams @ 21tteam) x length of game 2. Softball equals number of games x 36 (2 teams @ 18/team) x length of game 3. Basketball equals number of games x 24 (2 teams @ 12/team) x length of game 4. Youth Programs equals number of games x 32 (2 teams @ 16/team) x length of game 5. Does not include practice time or number of spectators at games Archery Range The outdoor Archery Range opened this year on Saturday, April 7. The range has seven (7) targets at various distances with an additional broad -head range. Several area Boy Scout and Girl Scout groups utilized the range for badge certifications. The range is open Saturday, 10:00 a.m. until 4:00 p.m. from April through October, Sunday, 11:00 a.m. until 3:00 p.m. from May through October and on Tuesday and Thursday at 4:00 p.m. until dusk from September through October. Over 1,115 people attended the range through general admission ($2,506) and season passes ($1,030) and the revenue for the range was $3,536. Ice Skating The City owns two ice arenas, Eddie Edgar (2 sheets) and Devon -Aire (1 sheet). The Livonia Hockey Association manages both rinks and offers leagues, clinics, tournaments and open skating. Our Learn to Skate Program had over 425 enrollments. In addition, 36 girls joined one of three Synchronized Skating Teams. Over 50 girls compete in regional competition. The City hosted its bi-annual ice show with over 70 skaters performing in 3 shows. COMMUNITY CENTER DIVISION The Community Center, in its tenth year of operation, continues to meet its mission of serving the whole community by offering annual memberships, daily admissions, class participation, league play, community group partnerships and rentals. Ze Through all the ways we serve the community, the recreation center alone averages over 2,800 visitors per day. Since the center is only closed seven (7) days per year, almost 1 million people come through the door each year. Membership has remained steady reflecting the desire of people getting in shape and looking for a great place to have fun. The overall selection of programs and facilities at the Community Center continues to out perform any facility in the region. Families continue to be our largest group of members. The Community Center's electronic fund payment plan for membership fees continues to grow. Over 4,700 members are utilizing this convenient payment method. Total Annual Membership 14,572 Summer membership 1,033 Total Day Passes 38,112 Many classes and leagues reach the maximum enrollment each session. Swim lessons have continued to be a hallmark of our programs with over 500 youth honing their skills each session. Total Enrollment 23,115 Aerobics 8,734 Classes/Leagues 2,832 Athletics 16 Personal Training 2,723 Camps 406 Camp Swoosh 816 Special Events 1,612 Climbing Wall 890 Swim Lessons 3,342 Fitness Center 192 Water Exercise 1,552 Special projects completed in 2012 were: 1. Over 700 hours gym time to Livonia Junior Athletic League. 2. 5 new cardio equipment pieces. Fitness and Wellness Fitness and Wellness programming continues to offer variety. Members can take advantage of a number of services including: fitness hub workouts, fitness assessments, climbing wall classes, personal training, private pilales personal training, nutntional counseling, massage therapy, group exercise (aerobics) and Livonia's 100 Days to Health wellness program. The fitness hub has remained a very busy area of the LCRC. Equipment orientations are offered free of charge by the personal training staff. We also offer Polar Body Age assessments. The Body Age assessment provides an individual with a baseline measurement of their overall fitness level. The assessment takes into account a number of health and fitness markers including strength, flexibility, percent body fat, nutntion, cardiovascular fitness and more to 70 calculate the fitness of your body. For youth, we offer two types of youth orientations: Teens in Training Part I and Teens in Training Part 11. The fitness hub has 86 cardio machines, 17 selectorized weight -training machines, 2 cabled functional trainers, 2 sets of 5lb-1001b dumbbells and 1 set of 20lb-1101b fixed curl bars. Cardio equipment is also available on the bridge leading to the track and in one of the track corners. Also available is an assortment of plate -loaded machines such as a smith machine, squat rack, leg press, calf mise and chest press benches. Another feature is the Enercise Cardio Theater function found on most of our cardio equipment. The Enercise unit enables the member to tune into a T.V. program while getting their cardio workout in. With a staff of 12 climbing wall attendantslnstructors and a climbing wall coordinator the climbing wall continues to be a unique feature of the recreation center. The wall has 13 routes ranging in degree of difficulty in order to challenge the novice through elite climber. The wall remains open for use seven days a week. We offer a range of youth and adult climbing classes throughout the weekends. Some of the specialty programs that we offer at the climbing wall are the rock wall climbing social every Friday night and a Boy/Girl Scout Merit Badge program. The Boy/Girl Scout Merit Badge program is a 3A hour class with classroom lectures and climbing wall time. With a staff of 14 certified personal trainers, personal training continues to be utilized on a consistent basis. Members can utilize personal training as an individual, a couple or in a group setting. Members meet with a personal trainer, with frequency dependent on the individual goal. Personal trainers help members become successful with their fitness goals. Nutritional counseling is an additional service that the LCRC is offering. We currently have 1 certified dietary manager, 1 holistic health mach and 1 nutdfion coach on staff. Members meet with the dietary manager and holistic health coach on an individual basis. This service is by appointment only. Members also have an opportunity to meet with a nutrition coach through some of the group exercise classes. We have incorporated dietary services into some of our class and seminar offerings. Massage therapy is a service that is offered to members as well as non- members. We currently have 1 certified massage therapist on staff. This service is by appointment only. Massage therapy is currently being offered on Wednesdays. Group exercise (land aerobics) continues to be a popular offering. We currently offer 94 classes, seven days a week. We offer 47 classes in the evenings and 47 classes in the mornings. The majority of our group exercise classes are 50 minutes in length. We also offer 30 minute classes as well. Zumba, women on weights, boot camp, yoga, cycle, step, TRX and pilates are a few of our most 71 popular classes. We have a total of 46 certified group exercise instructors on staff. Livonia's 100 Days to Health has become a successful community-wide initiative to build partnerships with area businesses and increase community involvement with the use of programming, through the Livonia Community Recreation Center. The goal of the program is to provide participants with simple, factual and educational information on nutrition, exercise, health and wellness for the entire family. The program runs from January to April. The 2012 event attracted 612 participants. The 100 Day Weight Loss Fitness Challenge had 227 participants, losing a combined 653 pounds. Corporate partners included the DMC, Dick's Sporting Goods, Time loo Savor, Running Fit, Health Quest Back & Neck and Arden Courts. Grocerystores that also participated were Krogers, Busch's, Joe's Produce and Trader Joe's. Participants involved in the 100 Days have access to exercise classes, nutntion seminars, wellness seminars, grocery store lours, rock climbing and free workouts and swimming on Fridays here at the LCRC during the length of the program. Sports and Leisure In 2012, we continued to offer a variety of leisure classes to our citizens, covering all ages and all interests. We strive to offer quality programs at affordable prices for all our customers. Between the two winter sessions, one sprang session, one summer session and two fall sessions, we offered close to 270 classes/clinics and multiple day camp experiences for youth. Leisure classes include pre-school developmental classes such as Pre-school playgroup, 2's on the Move, Fun 2B Fit, LOCO!-Motion and Imagination Station. We also offer dance classes for adults and youth including ballet and ball room and we even added guitar and cheer/pom to the mix this year! Kids Night Out continues to add fun and excitement every V Friday of the month for kids ages 5-12. We offer 20 different martial arts classes ranging from Tae Kwon Do to Kung Fu to Karate. We also offer enrichment classes for youth in the form of art and music programs. Indoor and outdoor sport programs include baseball, volleyball, basketball, football, soccer, and tennis. They are run in a variety of formats including seven (7) week class sessions, 2-3 day clinics, week-long camps and instructional leagues. Camp Swoosh continues to provide so much more then just a place for kids to go in the summer. Each week, Camp Swoosh offered kids the opportunity to make friends, unforgettable memories, build leadership and social skills, use their creative side through art and themed projects, slay physically active and involved instead of sitting at home watching TV all day, and most of all it instills a sense of pride to be a part of such a special group. Over the course of summer 2012, 72 Camp Swoosh staff mentored a total of 98 different children ages 6-11, while averaging 38 total campers per week. Kid Quarters Our short-term child care operation continues to serve the needs of our members, residents and non-residents, allowing parents to stay active and involved while their children are in a safe, friendly, and fun environment while they work out. There were a total of 6,324 visits to Kid Quarters which generated just over $20,242 and averaged 527 visits per month. Rentals The opportunity for family, friends and neighbors to use the center for special gatherings is a great way for people to take advantage of the Community Center services. The following events took place in 2012: Birthday Parties 506: Package parties 270 Day Pass parties 236 Bar/Bat Mitzvah's 9 Scout Groups 13 Party/Gathering 17 Team Parties 5 Meetings 8 Church Groups 3 Showers 21 Summer Camps (new) 8 School Groups 15 Company Outings 3 rfellil i There were 435 hours of gym rental as well as 725 hours used by Livonia Junior Athletic League as part of the City sponsorship. Many teams rent gym time during off-season training to keep athletes in shape. After hour outings are an opportunity to have a more private event. GOLF DIVISION The City of Livonia Golf Division has had an exciting year of operations that was highlighted by the early start to the season. Al the end of October revenue was up nearly $200,000 from the previous year and roughly $80,000 above an average year. All three courses outperformed expected revenue. While mostly due to great weather, the conditions of the golf courses have never been better. Rounds Played Whispering Willows 40,409 Idyl Wyld 32,289 Fox Creek 41.5 Total 114,262 Whispering Willows: Outing and League business continues to grow with the addition of the new clubhouse. In October of this season, the Engineering department began a storm water retention project between holes 7, 8 and 9. The 73 construction should not impede revenue and should provide for cleaner water being used for irrigation on both Whispering Willows and Fox Creek. Nicky's Willows Grill is in the final stages of transferring ownership after two seasons in the new clubhouse. Fox Creek: The condition of Fox Creek Golf Course was complimented throughout the year more noticeably than most years. Doug Ware and his staff have the greens running fast and the course in excellent condition. Courses that once were considered in a higher class from a price perspective or due to course conditions are now being compared to Fox Creek. It has been a long standing goal of the Golf Division to bring Fox Creek to this higher level of course conditions. Revenue continues to support this fad by Fox Creek rounds played being up to a level that has not been seen in over 10 years. The maintenance building/cart barn at Fox Creek is in the final stages of renovation. When completed, Fox Creek maintenance will have more storage and work area, the rental carts will convert from gas to electric like the other two courses and Parks Maintenance will gain additional electrical for their building. Idvl Wvld: Idyl Wyld made it through the dry spring awaiting an irrigation system replacement. The new system is up and running and the staff is very pleased to not have to worry about it literally blowing up on them. Aside from the irrigation install, tree trimming, drainage work and the construction of two new lees kept the maintenance staff busy at Idyl Wyld. Many compliments were received about the course conditions this season. Outing requests seem to be up for Idyl Wyld and we are receiving less league requests than years prior. The junior program has been going well, but the golf division has decided it needs a boost with registration and will offer online registration for the upcoming season. SPECIAL EVENT DIVISION The Department places great emphasis on special events and programs. It is our intent to play an integral role in developing community involvement by working with local businesses and civic organizations that provide professional input, volunteers and/or financial assistance. A sense of family and individual pride and community spirit is developed through such events as; Daddy/Daughter dance, holiday lunches, Memorial Day Ceremony, summer playground program, Tree Lighting Ceremony, Cardboard Boal Races, Elk's Soccer Shoot and Hoop Shoot, Indoor and Youth Triathlon, and the Family New Year's Eve Party, to mention a few. A change in the format of our Playground Program allowed us to cul our budget drastically (eliminate the use of school buildings) and create a local field trip based camp that worked out well. We limited the amount of children this summer, making sure the new format was workable and it was. Increased enrollment will be available and we're looking forward to another successful summer. 74 Over 8,000 individuals have benefited from participating in our special events, totaling 51,000 hours in which we had direct contact with them. Event Ages # of Time # of Contact Co -Sponsored Days People Hours By Kids Night Out 5-12 12 4 40 1920 Year Round Winter Santa's Workshop Gr K-3 1 0.5 272 136 Livonia Kiwanis Calling Santa Mailbox 7 & 1 0.5 199 99.5 Livonia Kiwanis under Essay Contest & 5-12 2 1 106 212 Friends of the Sing -a -long Barn Tree Lighting All 1 3 1000+ 3000+ Rotary Club, Ceremony Libraries, Civic Chorus Lunch with Santa 12 & 1 2 99 198 Kiwanis under Elk's Hoop Shoot 8-13 1 2.5 13 32.5 Livonia Elks Contest Lodge Daddy Daughter 4-16 1 2 225 450 Livonia Elks Dance Lodge Civic Chorus All 1 1 150 150 Civic Chorus Indoor Tnathlon 18+ 1 2 40 80 Wolverine S&C Cardboard Boal All 1 4 70 280 Wolverine S&C Races New Years Eve All 1 3 352 1056 Wolverine S&C Party Spring Take Pride in All 1 0 0 0 Rotary Club, Livonia Day Scouts, and School Groups Passport to Safely 14 & 1 5 1000+ 5000 Various under Sponsors Memorial Day All 1 4 200+ 800+ Veteran's Ceremony Alliance Hunter Safety 10& 1 12 41 492 DNR Course up 75 Event Ages # of Time # of Contact Cosponsored Days People Hours By Civic Chorus 18& 2 2 200 800 Livonia Civic Concert up Chorus Easter Bunny 12 & 1 2 122 244 Kiwanis Lunch under Egg Hunt 12 & 1 3 1300 3900 Rotary Under Pilch, Hit & Run 7-14 1 2.5 147 368 WAL/Wolverine S&C Summer Music From the All 8 1.5 200+ 2,400+ Arts Head Commission Playground Program 5-12 35 4 177 24,780 Nature Camp 5-8 5 2 21 210 Rock/Roll Camp 9-18 5 2 0 0 Kids Triathlon 6-14 1 3 38 114 Wolverine Sports and Conservation Club Filmmaking Camp 12-18 5 2 0 0 Mad Science 3-12 5 3 51 765 Camps Volleyball Camp 11-13 5 2 9 90 WWCTR Picnic All 1 2.5 0 0 WWCTR Extravaganza Senior Olympics 50+ 1 1 25 25 Senior Center Fall Lunch with 12 & 1 2 90 180 Optimist Club Goblins under Elks Soccer Shoot 13& 1 3.5 25 88 Livonia Elk's under Lodge Haunted Stroll 12 & 1 1 1200 1200 Friends of the under Barn Turkey Trot All 1 3 528 1584 Goodfellows, Various Corporate Sponsors Hunter Safety 10& 1 12 50 600 DNR Course Up Punt Pass and Kick 5-14 1 1 39 39 &N PARKS DIVISION Our parks are a great place for families and groups to gather for picnics, outdoor activities or just to visit, walk, hike or use various amenities; pavilions, grills, play structures, ball fields, soccer fields, tennis courts, nature trails, walking paths, fitness clusters, in-line courts, playgrounds, sand volleyball courts or Wilson Barn. It is impossible to put a total number of individuals visiting our parks. Park Maintenance maintains all parks, handles inspections and works with us in providing safe, clean and quality parks that our residents have come to expect. Approximately 349 pavilion permits were issued with approximately 29,284 attendees for Rotary, John Slymelski, Veteran's, Bicentennial, Clements Circle, Mies and Shelden Parks. Our revenue for the pavilion rentals totaled $27,020. The parks were also the sites of numerous special events and activities. Improvements in 2011-2012, including new picnic pavilions at Dooley Park, Bien Park, Country Homes Park, and Kleinert Park; replacing backstops at Shelden Park, Wilson Park, Mies Park, and Country Homes Park; constructing a walking path at Dooley Park and two sand volleyball courts at Bicentennial Park; and the purchase of a mobile show stage, all with funds from Wayne County grants. Marketing The Marketing Department strives to promote the assets of the department and how they influence the lives of those we serve, as well as, develop and cultivate partnerships, collaborations and volunteerism. As a department we are devoted to offering quality programs and facilities while providing the highest standards of customer service possible. The L Magazine continues to be our primary source of advertisement to our users. The L is distributed to Livonia's 39,000 plus households and the Livonia Recreation Center's non-resident members. The L Magazine is also available on our website. Other avenues to promote and advertise are through Facebook, promotional videos, member giveaway promotions, attend local business health fairs, visit local businesses, email blasts, news releases, website, flyers, posters, mailings, Livonia Television cable and news releases, testimonials, co-sponsors and partnerships, a new resident welcome letter which includes a one day family pass to the LCRC, word of mouth, and 2 open houses per year that brought in a combined 2,415 guests and sold 85 Annual Membership Packages at our 2012 Open House Events. 77 Activities and projects handled by the Planning Commission and the Planning Department for the year 2012 included the following: Subdivision Plats Considered Meetinas Held Preliminary Plats 1 Public Hearings (47 items) 14 Final Plats 0 Regular Meetings (19 items) 9 Study Meetings (71 items) 15 Special Regular Meetings (6 items) 2 Petitions Processed Amendments Rezoning 6 Master Plan Amendments 0 Waiver of Use 29 Language Amendments (Ord543) 11 Site Plans 7 Vacating 0 Site Condominiums 0 Sign Permits 4 Greenbelt & Landscape 0 Satellite Dish 0 Lot Splits 15 Extensions 2 2012 NOTEWORTHY PROJECTS Throughout the past year, the Planning Department coordinated the processing of over 50 petitions involving land use modifications and development projects. Below is a summary of the more noteworthy projects, some of which the final outcome is still pending: 1) The rezoning of property at 12701 Middlebelt Road, located on the west side of Middlebelt Road between the railroad right-of-way and SchoolcraR Road in the Northeast 114 of Section 26, from M-1 (Light Manufacturing) to C-2 (General Business). Rezoning the property was the first step towards redeveloping the site for a Menard's Home Improvement Store; 2) Approval to operate a massage establishment (Wu Xing Acupressure Massage) at 37700 Six Mile Road within the Laurel Park Place shopping center, located on the northwest comer of Six Mile Road and Newburgh Road; 3) Approval to construct an addition to the existing building (Livonia Dental Care) at 33428 Five Mile Road, located on the north side of Five Mile Road between Farmington Road and Surrey Avenue; 4) Approval to operate a second-hand store and resale shop at 11502 Middlebelt Road within the Livonia Crossroads shopping center, located on the southeast comer of Plymouth Road and Middlebelt Road; 5) Approval to conduct a carnival in the parking lots of Sears, sponsored by the Rotary Club of Livonia, consisting of amusement rides, games and food concessions from May 30, 2012 through June 3, 2012, inclusive, on properly located at 29500 Seven Mile Road at the northwest comer of Seven Mile Road and Middlebell Road; 6) Request for Preliminary Plat approval for Rambling Acres Subdivision to be located on properties at 9653, 9655 & 9659 Farmington Road, located on the southwest corner of Farmington Road and Richland Avenue; 7) Approval to construct an addition to the existing building (3T Medical Systems) at 31330 SchoolcraR Road, located on the north side of SchoolcraR Road between Merriman Road and Henry Ruff Road; 8) The rezoning of a portion of the properly at 15230 Levan Road, located on the eastside of Levan Road between Lyndon Avenue and Five Mile Road in the Northeast 1/4 of Section 20, from G7 (Local Business) to OS (Office Services). The rezoning made the parcel a single zoning classification in connection with the redevelopment of the site for Masri Orthodontics; 9) Approval to operate a full service restaurant (Wing Stop) at 28517 SchoolcraR Road within the Millennium Park retail center, located on the south side of Schoolcraft Road between Middlebelt Road and Inkster Road; 10) Approval to construct an outdoor dining patio and add seals in connection with an existing full service restaurant (Las Palapas) at 33308 Plymouth Road within the Fountain Park Plaza retail center, located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue; 11) Approval to utilize a Class C liquor license (sale of beer, wine and spirits for consumption on the premises) in connection with an existing full service restaurant (Red Olive) at 33326 Plymouth Road within the Fountain Park Plaza retail center, located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue; 12) Approval to construct an outdoor dining patio and add seals in connection with an emsfing full service restaurant (Tony's Kitchen) at 34110 Plymouth Road, located on the north side of Plymouth Road between Farmington Road and Stark Road; 13) Approval to construct a new home improvement store (Menard's)al 12701 Middlebell Road, located on the west side of Middlebell Road between the CSX Railroad right-of-way and SchoolcraR Road; 14) Approval to operate a full service restaurant (Asia Palace) at 28455 Plymouth Road, located on the south side of Plymouth Road between Harrison Road and Middlebell Road; 15) Approval to construct and operate a limited service restaurant with drive-up window facilities (Tim Horton) at 31190 Five Mile Road, 79 located on the north side of Five Mile Road between Bainbridge Avenue and Mernman Road (Mere -Five Shopping Center); 16) Approval to remodel the exlenor of the commercial center (Livonia Crossroads) at 11500-11516 Middlebell Road, located on the southeast corner of Plymouth Road and Middlebell Road; 17) Approval to remodel the exterior of the restaurant (Big Boy) at 37123 Six Mile Road, located on the south side of Six Mile Road between Levan Road and Newburgh Road; 18) Approval to utilize an SDM liquor license (sale of packaged beer and wine) at 33066 Seven Mile Road within the Maiorena shopping center, located on the north side of Seven Mile Road between Farmington Road and Mayfield Avenue; 19) Approval to renovate Nicholas Plaza shopping center by adding gas pumps and a carry -out restaurant (Dunkin' Donuts) at 13820-13840 Merriman Road and 31281 Schoolcraft Road, located on the southeast corner of Schoolcraft Road and Mernman Road (Pending); 20) Approval to amend Council Resolution #48-07 dated February 14, 2007, in order to convert a previously approved Tavern License (sale of beer and wine for consumption on the premises) to a full Class C liquor license (sale of beer, wine, mixed spirit dank, and spirits for consumption on the premises) in connection with an existing full service restaurant (Thomas's Family Dining) at 33971 Plymouth Road, located on the south side of Plymouth Road between Farmington Road and Stark Road; 21) Approval to rezone a portion of the property at 19540 Haggerty Road, located on the east side of Haggerty Road between Seven Mile Road and Eight Mile Road in the Southwest 1/4 of Section 6, from PO (High Rise Professional Office) to C-2 (General Business). The rezoning is the first step in the process of developing the land into a Costco gas station; 22) Approval to construct a gas station (Costco) on a portion of the property at 19540 Haggerty Road, located on the east side of Haggerty Road between Seven Mile Road and Eight Mile Road; 23) The rezoning of property at 19375 Victor Parkway, located on the west side of Victor Parkway between Seven Mile Road and Pembroke Avenue in the Southeast 1/4 of Section 6, from PO (High Rise Professional Office) to C-2 (General Business). The rezoning is the first step in the process of developing the land into a Dave & Buster's (Pending); 24) Approval to construct a gas station (Kroger) on a portion of the Northndge Commons shopping center at 33523 Eight Mile Road, located on the south side of Eight Mile Road between Farmington Road and Gill Road; .11 25) Approval to operate an auto body repair and paint shop at 30731 Eight Mile Road, located on the southwest corner of Eight Mile Road and Milburn Avenue; 26) Approval to operate a wellness-spay/neuter center at 28418 Five Mile Road within the Harrison Square Plaza shopping center, located on the north side of Five Mile Road between Harrison Avenue and Middlebell Road; 27) Approval to expand the existing full service restaurant (Las Palapas) and add sealing at 33308 Plymouth Road within the Fountain Park shopping center, located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue; 28) Approval to expand the Class C liquor license (sale of beer, wine and spirits for consumption on the premises) of the existing full service restaurant (Las Palapas) at 33308 Plymouth Road within the Fountain Park shopping center, located on the north side of Plymouth Road between Farmington Road and Mayfield Avenue; 29) Approval to construct an addition to the existing building (Home Instead Senior Care) at 16013 Middlebell Road, located on the west side of Middlebell Road between Puritan Avenue and Six Mile Road (Pending); 30) The rezoning of properly at 39201 Seven Mile Road, located on the southeast corner of Seven Mile Road and Haggerty Road in the Northwest 1/4 of Section 7, from PO (High Rise Professional Office) to C-2 (General Business) (Pending); 31) Approval to construct and operate a truck terminal at 13520 Merriman Road, located on the east side of Merriman Road between Industrial Road and Schoolcratt Road (Pending); 32) Approval to expand the existing RV storage yard at 13520 Merriman Road, located on the east side of Merriman Road between Industrial Road and Schoolcraft Road (Pending); 33) Approval to construct and operate a full service restaurant (Dave & Buster's) with mechanical amusement devices at 19375 Victor Parkway, located on the west side of Victor Parkway between Seven Mile Road and Pembroke Avenue (Pending); 34) Approval to utilize a Class C liquor license (sale of beer, wine and spirits for consumption on the premises) in connection with a full service restaurant (Dave & Buster's) at 19375 Victor Parkway, located on the west side of Victor Parkway between Seven Mile Road and Pembroke Avenue (Pending); and 35) Approval to remodel the exterior of the existing restaurant (McDonald's) at 15399 Middlebelt Road, located on the west side of Middlebell Road between Five Mile Road and Puritan Avenue (Pending). 2012 STUDIES, SURVEYS AND REPORTS PREPARED 2012 Lot Splits Reports —15 2012 Language Amendments — 11 2012 Vacating Reports — 0 Fully Digitized In-house Petition Books 0 1953-1964 0 1965 thru 1976 0 1977 thru 1999 0 2000 thru Present 0 City-wide overall map Update Future Land Use Map Prepared Zoning Ordinance Amendments LIVONIA TOMORROW Livonia Tomorrow is a long-range planning and community visioning process that was formally introduced in July with the release of a request for Statement of Qualifications. The intention of this initiative is to carry out an innovative planning exercise that will fully engage the community and key stakeholders in order to form of a unified vision and conceptual blueprint for the City's future. The Planning Department prepared the initial draft of the RFQ, and coordinated the response and submission of seven (7) proposals from highly qualified urban planning and design consulting companies. After interviewing all seven (7), the field was narrowed to three (3) firms. The final interviews were set for December 12, 2012, which was to set the stage for the selection of a preferred consultant. The 2013 City approved budget allocates a total of $50,000 for the initial phase of Livonia Tomorrow. The Council Committee on Economic Development, Community Outreach and Strategic Planning is currently spearheading this project with assistance from the Planning Department. PLYMOUTH ROAD DEVELOPMENT AUTHORITY The Planning Department continues to provide support to the Plymouth Road Development Authority (PRDA). In 2012, the activities of the PRDA were severely limited due to budget constraints. A special assessment approved by the City Council in 2011 provided the funds needed to maintain the miles of irrigation system that the PRDA installed along the Plymouth Road corridor. By the end of the 2012 watering season, the extensive repairs needed to bring the system into full operation had been completed. This fall, the PRDA Board renewed the contract with the irrigation contractor, TechSeven, to continue maintenance of the system for a period of two -years, holding the unit pricing to the 2011 quoted numbers. Beginning in 2013, a tax levy of two mils will be collected from all properties within the Authority District to pay the debt service on the PRDA's bonds and to help fund the Authority's operational and maintenance expenses. It is expected T that the tax revenue will replace the Special Assessment District, which will be discontinued. The Planning Department is currently working with the City Council and various other departments to change the boundaries of the PRDA district to exclude all residential properties. In 2012, the PRDA amended its bylaws to reduce the number of meetings that it regularly holds as well as the minimum number of Board members needed to constitute a quorum for conducting business. Two (2) new members were appointed. They include Ruth Ann Brown of Bill Brown Ford and Omar Faris of Custom Slone Works, both prominent Plymouth Road Businesses. The Planning Department oversees and coordinates the activities and functions of the Economic Development Office. Special emphasis is placed on assisting, promoting, retaining and attracting local industrial, commercial and retail enterprises within the City, thereby strengthening and protecting the local economy and lax base. Some of the ways used to accomplish this include assisting businesses with site selection by maintaining an up-to-date list of available properties and buildings, providing assistance with securing local approvals and coordinating with other City, County, and State agencies and departments to expedite permitting, and administering the various economic development incentive programs, such as lax exempt bond financing through the Economic Development Corporation, management of Livonia's Brownfield Redevelopment Authority, and oversight of the tax abatement programs (i.e., P.A. 198, P.A. 328 and Wayne County TURBO). Generally speaking, this past year has been a relatively good one for Livonia's economy and its business community. According to the Michigan Department of Technology, Management & Budget, Livonia's jobless rate for the month of September was at 4.3 percent, down from 5.0 percent during the same time last year. Nationally, the average is 7.5 percent, while the State of Michigan and Wayne County are at 8.3 percent and 11.3 percent, respectively. Livonia's industrial market continues to see signs of recovery. Total vacancy currently stands at about 8.8 percent, down from 10.7 percent approximately one (1) year ago and posting a new 7 -year low. Of the City's existing inventory of industrial buildings (approximately 814 properties containing 31,372,708 square feet), the total amount of vacant space is estimated to be around 2.75 million square feet. Overall, the Livonia industrial market has experienced positive net absorption for the past two (2) of years. Third quarter 2012 net absorption totaled 139,868 square feel. According to CoSlar Group, there were a total of 125 sale and lease transactions between the months of January and November. One of the largest transactions that have occurred within the last four quarters in the Detroit market is the sale of Allied Commerce Center in Livonia. This 1,131,447 - square foot industrial complex sold in March for $22,486,000, or $19.87 per square foot. Select top industrial leases at Allied Commerce Center include IFCO Z Systems NA, Inc. (79,432 square feet) and FW Logistics (45,723 square feel). Overall, the average pace per building square fool rose from $23.55 in 2011 to $36.08 in 2012. On the retail side, total vacancy is also trending downward, from a high of approximately 16.0 percent one (1) year ago to the current rate which stands at around 13.7 percent. This includes all categories of retail, where the primary intended use is to promote, distribute or sell products and services to the general public, and includes buildings such as stand-alone convenience stores, store fronts, strip centers, neighborhood, community, regional, and super -regional malls, power centers, factory outlet centers, and fashion or specialty centers. Standing at the lop of the list of new retail developments is the Menards Home Improvement store currently under construction on the west side of Middlebelt Road between SchoolcraR Road and the CSX Railroad. Three (3) other projects on Middlebelt Road that are of particular interest due to the difficult nature of getting large retail/wholesale buildings reoccupied is the redevelopment of the former Milan furniture store into a medical facility, the recent sale of the vacant and abandoned House of Lights (15870 Middlebelt) to Bill and Rods Appliance, and the acquisition of the former Kramer Flooring building (15986 Middlebelt) for the new corporate headquarters of Banks Vacuums. Average rental rates appear to have "bottomed out" by the end of the V quarter at $9.17 per square fool. The current average rental rale is $9.58 per square fool as reported by CoSlar. This is the average for 545 retail properties containing an estimated 8,207,027 square feel of rentable building area. The other major category is office. According to Costar, the total vacancy rate for all categories of office is currently around 19 percent. For Class A office space, the rate is a little higher at 20.3 percent. One positive sign is that the vacancy rate appears to be trending downward as buildings get repositioned and as lease and sale prices adjust accordingly. In 2012, the Livonia Economic Development Office provided assistance to a number of businesses. The following summarizes a few of the major projects and activities that the Livonia Planning and Economic Development Office was involved with over the past year. FORD MOTOR COMPANY In October, the Planning and Economic Development Office assisted Ford Motor Company in obtaining City Council approval of an abatement of personal property taxes under P.A. 198. Over the next two (2) years, Ford Motor plans to invest over $74 in new machinery and equipment. The new equipment will be used for production and testing purposes at the Livonia Transmission Plant ("LPT") and the Auto Transmission New Product Center ("ATNPC"), located at 36200 Plymouth Road. The investment includes over 60 items, ranging from computer controlled equipment and robotics, to dunnage, conveyor systems, and various support equipment. Installation is projected to be completed by M December 31, 2014. The estimated cost of the equipment going in at LPT is $49,435,700, with the remaining $25,294,700 at ATNPC. Eleven (11) newjobs are expected to be created within two (2) years of completion of the project. TRINITY HEALTH By the end of 2012, Trinity Health will have completed the move of its corporate headquarters with approximately 1,600 employees into the City of Livonia. Trinity is leasing a total of approximately 340,000 square feel of office space at the Victor Corporate Center. The four-story buildings at 20255 and 20555 Victor Parkway were previously occupied by Quicken Loans unfil August 2010. Trinity is the Nation's tenth largest health system, with over $9 billion in annual revenue. The Planning and Economic Development Office worked closely with the Mayor, City Council and property owner, Kojaian Management Corporation, to secure a 10 -year lease. In large part, the final commitment of Trinity hinged on several factors involving cooperation with the City, including upgrades to the property and buildings, and resolving pending lax appeals. LINEAR MOLD Linear Mold and Engineering is a Livonia -based company that manufactures and produces plastic injection molds, foam tooling and prototype parts for a wide variety of industrial applications. Linear mold employs the latest technologies and management strategies to remain at the forefront of their industry. This includes layer -build technology using advanced direct metal laser sintering machines, stereo lithography, and composite and hybrid tooling, just to name a few. Last year, the City assisted with lax incentives to help spur the Company's investment in new equipment to go into its main production facility located on Stark Road between Schoolcraft Road and the CSX Railroad. In addition to their Stark Road building, Linear Mold also maintains a manufacturing facility at 34435 Glendale. This year, Linear Mold continued to expand its presence in Livonia with the purchase of a third building located at 35450 Industrial Road. KTX AMERICA The Livonia Economic Development Office assisted Jeffrey Shimizu of KTX America in finding a building in Livonia that would serve as the Company's U.S. production facility. KTX Properties Management acquired a 37,000 sq. ft. building at 31651 Schoolcraft Road, located just east of Merriman Road. KTX is headquartered in Konan, Japan under the name of Konan Tokushu Sangyo Co., Limited, and has been in business for 40 years. In addition to Japan and the US, KTX has facilities in Thailand and Korea. The Company specializes in electrofonning and thermoforming technologies primarily for the automotive industry. This highly specialized process ultimately results in the leather and fabric wrapping used in vehicles interiors. KTX is involved in all aspects of the process: from CAD/CAM design and prototype development of the resin molds, to the mandrel casting models, electrofonning, and machining the finishing tools that are used in the production process. Over the next few years, the Company expects to invest over $3.OM in new machinery and equipment at the Livonia plant. This summer, the Planning and Economic Development Department assisted the Company in fling a request for an Industrial Facilities Tax Exemption Certificate, which was supported and approved by the City Council in July. The approved I.F.T.E.C. includes over 20 pieces of equipment, including two (2) CNC machines at a cost of nearly $2.M. KTX expects to hire at lead nine (9) new employees as a result of the investment. ODYSSEY ELECTRONICS Odyssey Electronics was founded over twenty years ago in Livonia. Since then, the Company has grown from only a few employees to its current count of 36, and is in the process of hiring additional personnel. The Company's operates out of an 18,400 sq. R. facility located at the corner of Faidane and Glendale Sheets. Odyssey is a supplier of electronic assemblies and printed circuit boards for a wide variety of applications, controls and instruments, including medical, automotive, telecommunications, as well as a multitude of other industrial processing equipment and machining applications. In June, Odyssey obtained a P.A. 328 exemption of personal property taxes for a planned capital expenditure of approximately $800,000 in new machinery and equipment. The new machinery is needed so that Odyssey can fulfill a contract to manufacture and assemble specialized GPS modules that are used primarily as a fleet management tool. Much of the new equipment is similar to the equipment Odyssey currently uses, but is more advanced, faster, customizable, and better equipped to handle current production schedules. Odyssey expects to hire at least 8 people to con the new line. Golden Refrigerant is a company that specializes in reclaiming refrigerants. The Company owns and operates a 20,000 sq. R. facility located on Newburgh Road, and leases a 34,000 sq. R. warehouse on Richfield Court. Golden Refrigerant reclaims (recycles) used fluorocarbon chemicals captured from refrigeration and cooling circuits, and processes over 600,000 lbs. of these chemicals a year. The Company currently employs about 16 fulltime workers. Golden Refrigerant is the only company in the Stale of Michigan that is certified by the EPA as a reclamation facility. A significant portion of the chemicals the Company processes comes from locations outside of Michigan. By bringing in these chemicals, GF create work in Livonia and in Michigan that would otherwise be performed in a different state. As the EPA imposes new restrictions on refrigerants, it is estimated that the refrigerant reclamation industry will have to grow 300% to 400% to meet the anticipated demand for reclaimed refrigerant as a result of these new regulations. For the past couple of years, the Planning and Economic Development Department has worked closely with the owner of Golden Refrigerant, Carl Grolle, to help find a suitable building to meet the Company's future expansion I needs. In November, an affiliate of Golden Refrigerant, CJG Holdings, LLC, acquired a building located at 31800 Industrial Road. The building was built in 1990 and sits on 5.5 acres of improved land with ample parking. The building was last used by a building supply company, and had been on the market for over seven (7) years. Containing over 100,000 sq. R. space, this building should provide Golden Refrigerant with space that it needs into the foreseeable future. The Livonia Economic Development Office meets with existing and prospective businesses on an on-going basis to learn more about their operations, address concerns and issues they may have, assist with site selection and planning, provide information on local incentive programs, and direct them to the proper Slate, County and/or City agencies or departments for additional assistance. Below is a list of some of the companies and organizations that the Economic Development Office worked with over the past year: 0 Valassis — assisted Company in securing 10 -year lease renewal on Victor Parkway 0 Synergy Group Inc. —building contractor working on Trinity Health project. 0 Roush — assisted Company in its acquisition of a new building on Globe Street. 0 ERS Electronic Restoration 0 Ingram Slotting and Machine Inc. — worked with the Company and City Council to establish an Industrial Development District. 0 Grand Sakwa/Pislon Group — possible attraction with interest in space at former GM Powertrain facility. 0 EcoMolors/Zhongding Co.. LTD. 0 Krpger — worked with Company and contractors on multiple building renovation and expansion projects 0 Grand River Fabricating/Bull Moose Tube Company — 13060 Merriman (new lease) 0 Ralph Thayer Automotive — acquired former New Car Altematives to expand dealership 0 RnD Engineering 0 NYX — currently assisting Company with site improvements at 30111 SchoolcraR Road and site search for possible expansion/consolidation. 0 Royal Bearing 0 Michigan Highway Contracting — purchase of property on Stark Road 0 Royal Foods Processing 0 Applied Process — expansion project at 12202 Newburgh 0 Garden Fresh 0 Quality Metalcra Y 0 Montessori Center— 31840 Seven Mile Road (former synagogue) 0 Joe's Produce 0 The Learning Tree — 37550 Seven Mile Road (former Child Time) 0 English Gardens 0 Racer Trust—entity responsible for selling/repurposing former GM sites 0 Chamber of Commerce — active participation with Livonia Industrial Council 0 Small Business and Technology Development Center — Michigan New Jobs Training Program 0 Consumers Energy — possible new natural gas fueling station 0 Tunkers. Inc. 0 Livonia Brownfield Redevelopment Authority 0 Advanced Recycling 0 Michigan Economic Develoomenl Comoration MAPS The Planning Department has prepared many new maps for City use and has revised others. These maps are used at the various public hearings conducted by the Planning Commission and City Council. The maps are also made available to other City departments and groups. GIS The Planning Department continues to work closely with the Information Systems Department and other City Departments involved in the development and maintenance of the City's desktop Geographic Information System (GIS). The City's GIS is a powerful collection of computer hardware and software designed to visualize, explore, query and analyze data geographically. The Planning Department utilizes the GIS on a daily basis for a variety of planning related tasks including: mapping, obtaining land use statistics and information, generating mailing labels for public notification purposes, and much more. As part of its responsibility of providing accurate and current land use information, the Planning Department maintains the following spatial GIS layers and accompanying attribute information: Zoning Liquor Licenses Existing Land Use Cell Towers Future Land Use Truck Routes Building Footprints Act 198 Industrial Districts Control Zones PLANNING DATABASE The Planning Department continues to expand the use of its computer database, which was designed and developed for the purpose of tracking and storing information about all of the various petitions that the Department is responsible I for overseeing. The new database was created with several benefits in mind, including faster and more efficient delivery of information to residents, other City Departments and developers, better record keeping, and expandability and compatibility with other computer software programs including the GIS. The Planning database was developed using Microsoft Access and includes detailed information on each petition including the type of project, the review procedure, the applicant, critical deadlines (i.e., public notification), past history, zoning, etc. Select information can be linked directly with the GIS and viewed in a spatial context. For example, maps can be generated showing the locations of all properties involved in certain types of land use proposals (i.e., restaurants), over a given period of time. As of November 2012, the Planning database contains detailed information on approximately 2,750 petitions. ASSISTANCE TO OTHER CITY DEPARTMENTS Hundreds of hours have been spent supplying other departments with technical help including: Community Resources Assessors Office Historical Commission Engineenng/Inspection Legal Department Library Commission Parks & Rec. Finance Department Historic Preservation Housing Commission Police Department Mayors Office LIVONIA DIVISION OF POLICE The Livonia Police Department is the seventh largest police department in the State of Michigan. The Administration Bureau consists of the Chief of Police, one Deputy Chief of Police, and two Captains who are Division Commanders. The police department was recently re -organized, reducing management and supervisory positions. This has resulted in a reduction from three divisions to two divisions, which are the Uniform Division and the Investigative/Support Services Division. In August 2011, the citizens of Livonia overwhelmingly supported a public safety millage mandating a staffing level of 182 members. In 2012, the police department added 21 members to its staff and is committed to achieving this goal as soon as possible, without sacrificing the high standard of qualifications of its candidates. SUPPORT SERVICES DIVISION Support Services is responsible for the efficient day-to-day operation of the Department. Important functions include: preparing and maintaining the budget, purchasing, training, personnel, labor relations, contacts with citizens groups, as I well as providing reports to the Mayor's Office, City Council, and various City Commissions. Training During fiscal year 2012, the Training Division coordinated the attendance of our officers at more than 130 off-site, in-service training courses and administered the State training resources, as well as the Federal Bullet Proof Vest Grant. The Training Division also ensured that all officers completed the MCOLES Firearms Proficiency Standards, including our Reserve Officers, and conducted nearly 50 firearms training sessions throughout the year. Several Dispatchers attended numerous off-site courses, and the reporting of 911 funds was conducted in accordance with the grant. Due to personnel shortages, our annual Police Officer Refresher Training (PORTS) was reduced to three days and covered MCOLES Firearms Re -certification, Mobile Spike Slrlps, P.I.T. and Precision Driving. This training does not include the five mandatory training sessions which covered: Intermediate Weapons, transition to the new Motorola Radio system, CPR & First Aid, Subject Control, and transition from the X26 Taser to the new X2 Tasers. The Training Division also coordinated with the Civil Service Department on hiring eleven new Police Service Aides, two Police Officers, and five Police/Fire Dispatchers. Seven Police Service Aides attended the Western Wayne County Regional Police Academy and were promoted to the rank of Police Officer. Communications The citywide radio system was transitioned to the Michigan Public Safety Communications System in the spring of 2012. This included the implementation of over 500 mobile and portable radios to various city departments. The radio infrastructure was also rebuilt and added Livonia to a Wayne County simulcast system, which assures the best available communications through a statewide system. In order to implement this system, the users and the Dispatchers attended many hours of training on the new system and the operation of the radios. The Dispatch Center equipment includes the computer aided dispatch terminals, 9-1-1 premise equipment, early warning sirens, cable override capabilities, Law Enforcement Information Network (LEIN) teletype equipment, etc. Communications is also responsible for the buildings Uninterruptible Power Supply system and its battery bank, as well as the proper testing and operation of our emergency generator. Recently, the process has begun to replace our emergency generator with a larger system that would be capable of supplying power to the entire police building, as well as power to the new radio system. This project is scheduled to be completed in early 2013. Computer Services Computer Services is responsible for research and development, maintenance, implementation, training, support, and purchasing for the Police and Fire 4 Departments' 300+ computer devices, software and specialty equipment. This includes: desktops, mobile scout car computers, printers, servers, fingerprint identification equipment, video and audio devices, surveillance equipment, wireless and Bluetooth devices. Computer Services also supports multiple networks including all fire stations, the CLEMIS consortium, and mobile scout car wireless communications. Additionally, Computer Services is responsible for the 9-1-1 Public Safely Answering Point (PSAP) Directors duties. In all, over 3770 projects, support calls, and service requests have been completed for 2012. In 2012, Computer Services began replacing multiple end -of -life servers, updated production level software, and increased the network infrastructure. The bureau replaced the department's recording system and assisted with the replacement of the police radio system. The Computer Services Bureau also assisted with background investigations for new employees and began a migration to an improved email system. Research and procurement of a virtual server environment is in progress and this will reduce overall support costs while increasing storage capacity and system redundancy. Additionally, all mobile scout car computers are at end -of -life; research and procurement of these devices are in process. Central Records One Sergeant, four Clerk Typists, one part-time Clerk Typist, and one Clerk II staff the Central Records Bureau. This bureau reviews and files all arrest and history information and verifies/updates information on incident reports, as required by the Stale of Michigan. In addition, they fulfill Freedom of Information requests, subpoenas and discovery orders, electronically fingerprint citizens for record checks, and are responsible for the issuance of pistol purchase permits. Central Records personnel also enter paper traffic citation information into the electronic citation system and update Criminal Records information as necessary. Property and Licensing Al the current time, there is one Police Officer and a temporary part-time civilian who staff the Property and Licensing Unit. The main function of the Property and Licensing Unit is to receive, document, and store evidential and non -evidential property coming into the possession of the Livonia Police Department. Other work activities of the unit include: the control and tracking of impounded and abandoned vehicles, oversight of vehicle auctions conducted by towing agencies, categorizing and submitting confiscated firearms and other miscellaneous weapons to the Michigan State Police for destruction, licensing taxi cab operators and other licensing investigations authorized under Titie 5 of the Livonia Code of Ordinances. This unit also holds an annual property and bicycle auction. al The Investigative Division is comprised of several units including: Detective Bureau, Crime Scene Unit, Crime Prevention, Special Victims Unit, Court Services/Liquor Control Enforcement, Internet Crimes Against Children (ICAC), School Resource, and Crime Analysis. The Investigative Division Lieutenant is in charge of six Sergeants, 14 Police Officers, one Clerk Typist and the Crime Analyst. The Detective Bureau is currently staffed with two Sergeants and six Police Officers. Their responsibilities include the investigation of most of the reported crimes. These include: assaults, robberies, burglaries, larcenies, and frauds. One Sergeant and one Police Officer make up the Crime Scene Unit. This unit is responsible for processing crime scenes, which includes the collection and analysis of evidence. A Police Officer is assigned to Crime Prevention, whose duties include tours of the Police Department, as well as teaching civic groups and businesses crime prevention techniques. The Special Victims Unit is comprised of one Sergeant and two Police Officers. This unit investigates domestic violence and sexual assault cases. The Sergeant is also our Polygraph Examiner. The Sergeant and one Police Officer are assigned to Court Services/Liquor Control Enforcement, who handle the daily court activity and process all warrants. They also investigate Michigan Liquor Control Commission license applicants and enforce the MLCC laws. One Police Officer is assigned to the Michigan State Police Internet Crimes Against Children (ICAC) Unit. The ICAC Unit investigates individuals who attempt to lure minors for illicit acts, via the Internet. The School Resource Unit is comprised of three Police Officers who are assigned to the middle and high schools. They serve as a liaison between the police and schools and investigate any crimes which occur at the schools. The Clerk Typist serves as an Office Manager responsible for daily logs, employee time records, Sex Offender Registry, canceling warrant recalls, and handling writs. The Crime Analyst is responsible for research, compilation, analysis, mapping of crime trends/patterns, and the distribution of such findings throughout the department. The information assists patrol, investigative and administrative staff in planning the deployment of resources for the prevention, intervention, and suppression of criminal activities within the city. Patrol Bureau The Patrol Bureau is comprised of one Captain, four Lieutenants, nine Sergeants, 57 Police Officers, eight Police Service Aides, 11 Dispatchers, and one Vehicle Maintenance Coordinator. The Special Operations Unit (SOU) is also part of the Patrol Bureau and consists of one Sergeant and three Police Z Officers, which includes a K-9 Officer. The Patrol Bureau provides around-the- clock assistance, protection, and law enforcement to the City of Livonia. Traffic Bureau All Traffic Bureau personnel have been trained in traffic crash investigation, which is the primary focus of this bureau. Several officers within this bureau are also reconstructionists. This bureau investigates all fatal and serious injury crashes, which are surveyed and photographed with an extensive technical follow-up investigation. The Traffic Bureau also includes the Motorcycle Unit and a Motor Carrier (commercial vehicle) Enforcement Officer. Secondary responsibilities include: investigation and prosecution of traffic -related crimes, civil forfeiture of vehicles for drunk and drugged driving, selective traffic enforcement activities, traffic crash pattern analysis, engineering enhancement recommendations for improved traffic flow and increased safety, breath test instrument calibrations, hiring and supervision of school crossing guards, training and monitoring of all speed enforcement equipment, and Planning/Zoning Boards' research and recommendations. The Traffic Bureau Sergeant is an ad-hoc member of the Livonia Traffic Commission and attends all meetings. Additional bureau responsibilities include: completion of numerous injury and property damage crash investigations, hit and run crash investigations, reckless driving complaints, and fleeing and eluding investigations. The Traffic Bureau reviews all crash reports, tracks and reviews all drunk driving arrests and related vehicle forfeitures, and manages the S.T.A.R. program and the Safe Communities grant program (Click -Il or Ticket and Over the Limit, Under Arrest). Community Service Bureau The Community Service Bureau is staffed by one Police Officer. The unit is responsible for the administration of the Police Reserve Program, consisting of 41 Reserve Officers. This bureau also supervises the Community Event Volunteers and Police Explorer Post #213. The Police Explorer Post, in conjunction with the national Learning for Life organization, is a community- based group that gives young adults interested in law enforcement a chance to experience both law enforcement and community service. There are currently 10 Explorers actively involved who have been engaged in a number of community- based activities in 2012. The Community Service Bureau also provides personnel and support for emergency events, including: snow alerts, down power lines, and crowd control. Uniformed personnel in this bureau worked 8,549 hours at special events throughout the City of Livonia during 2012, including school functions, Livonia Spree, and other civic events. The total cost of services for the year is estimated at $171,709 with fractional reimbursement at $75,861. Discounted and unsubsidized services amount to $95,848. M INTELLIGENCE BUREAU One Lieutenant, five Sergeants, six Police Officers, and one Clerk Typist staff the Intelligence Bureau. Their responsibilities are as follows: As the Officer -In -Charge, the Lieutenant supervises all members of the bureau and is responsible for the management and administration of the bureau. The Lieutenant reports directly to the Chief and Deputy Chief of Police. Two Sergeants directly supervise four Police Officers on two teams. These teams are responsible for all narcotics enforcement and criminal surveillance affecting the City of Livonia. These teams are usually staffed with six Police Officers instead of four. The shortage is due to current budget issues affecting the department. A third Sergeant handles all narcotics evidence for the department and narcotics case preparation, to include court presentation and civil forfeiture actions. A fourth Sergeant, along with one Police Officer, are assigned to the Michigan State Police — Western Wayne Narcotics Investigations. This unit consists of our two officers and seven other officers from the State Police, Plymouth Township, Canton Township, Northville Township, and the federal Alcohol, Tobacco, Firearms & Explosives Bureau. This unit is responsible for developing and prosecuting narcotics cases in the Western Wayne County communities. A fifth Sergeant is assigned to a United Slates Marshal Fugitive Apprehension Team. This unit is responsible for the arrest of felony fugitives who have fled prosecution in local, state and federal criminal cases. One Police Officer is assigned to a federal Drug Enforcement Administration (DEA) Tactical Diversion Unit Task Force, specifically targeting illicit prescription medications being trafficked in the Detroit Metropolitan area. The Clerk Typist serves as an Office Manager responsible for daily supplies, records management, and employee time records. EMERGENCY PREPAREDNESS The City of Livonia is recognized as an independent Emergency Management Program by the State of Michigan under Public Act 390. The purpose of Livonia's Emergency Management Program is to allow the City to prevent, prepare, mitigate, respond to and recover from emergencies, natural disasters and acts of terrorism. Primary responsibilities include: planning, training, equipment, exercise, and the management and administration of Livonia personnel and resources charged with responding to major incidents. The City's Director of Emergency Preparedness is responsible for the overall organization and management of Livonia's Emergency Management Program. M A Police Sergeant is appointed as the Director of Emergency Preparedness and works closely with other local, county, regional, state, private and volunteer partners involved in emergency management and homeland security. During 2012, significant emergency preparedness activities included: procuring and managing Urban Area Security Initiative (UASI) grants to purchase interoperable communications equipment; expand the interoperable communications system infrastructure and obtain equipment for the Western Wayne County Mobile Field Force law enforcement specially team; and procuring and managing an Interoperable Emergency Communications Grant Program (IECGP) allocation to purchase interoperable communications equipment. Additional activities include: conducting training and exercising of City emergency response personnel, in accordance with the National Incident Management System (NIMS); representing the City with multiple local, county, regional and state homeland security and emergency management organizations; coordinating with the Clarenceville School District on the Community Orientated Policing (COPS) Secure Our School grant project; participating in emergency planning exercises with public and private partners in the community, including: SchoolcraR College, SL Marys Mercy Hospital, the Civil Air Patrol, and the Livonia Amateur Radio Club; continuing oversight of the Community Emergency Response Team (CERT), including obtaining equipment under the Citizen Corps Council grant. ACTIVITIES Activity 2011 Amount Est.2012 Amount Accident Reports 585 7,794 518 7,036 Incident Reports 240 1,200 241 1,205 Fingerprints 129 6,353 114 5,615 Fingerprints 517 7,755 387 5,805 Fingerprints - N/C 33 42 LCC 19 22,600 21 21,685 Purchase Permits 944 4,720 1179 5,895 Purchase Permits - N/C 1,445 1688 Record Clearance 244 1,464 247 1,482 Record Clearance- N/C 1,063 885 Public Vehicle License 19 380 10 200 Public Vehicle License 67 804 40 480 FOIA / Discovery 845 14,182 1003 16,289 Miscellaneous (Jail Phone, 126 29,525 123 37,978 Vehicle Forfeiture, etc.) WananlProcessing Fee 486 4,860 495 4,950 TOTAL REVENUE $101,637 $108,620 am PROPERTY AND LICENSING Activity 2011 2012 %Change Public Vehicle Permit Applications/Renewals 106 64 -39.62% Taxi Cab Inspections 4 4 0.00% Business License Applications 205 194 -5.36% Impounded/Abandoned Vehicles Processed 1,363 1,477 8.36% Property Items Received/Processed 4,345 4,605 5.98% Activity 2011 2012 %Change Total Cases Investigated 5,089 5,737 12.7% Felony Warrent Requests 333 461 38.4% Misdemeanor Warrant Requests 948 1,252 32.0% Precious Metal Documents '12,814 2,554 -80.0% Crime Scenes Processed Vehicles Processed 66 49 98 49 48.5% 0.00% Pieces of Evidence Processed 1,379 1,781 29.2% Latent Prints Identified 256 191 -25.4% Reports by Crime Scene Unit "196 223 13.8% AFIS Cases Polygraphs Administered Referrals to Youth Assistance 841 52 32 802 43 49 -4.6% -17.3% 53.1% MLCC Reports 23 20 -13.0% MLCC Inspections (one site & decoy) 131 150 14.5% MLCC Violation Reports 9 4 -55.6% MLCC Applicants Investigated 63 55 -12.7% `Reporting Enor "Corrected Data PATROL BUREAU Activity 2011 Actual 2012 Projected %Change Calls for Service — Police 33,405 33,384 -0.06% Calls for Service — Fire 8,771 8,929 1.80% Reports Taken 10,250 10,874 6.09% Adult Arrests Juvenile Arrests 3,874 170 4,552 183 17.50% 7.65% Traffic Crashes Reported 3,379 3,391 0.36% Uniform Law Citations 32,410 30,922 -4.59% Use of Force Incidents 69 77 11.59% Vehicle Pursuits 26 16 -38.46% am TRAFFIC BUREAU Traffic Bureau Statistics 2011 2012 tm.0 10-'%1'1 2012 Projected %Change Projected Drank Driving Prosecutions 301 273 335 11% OWI Vehicle Forfeitures 40 30 37 -7.5% Forfeiture Actions 1 49 180 1 +267% Traffic Crash Data mN 121 Properly Damage 2,570 1,846 2,456 -4% Injury Fatal 656 9 548 10 729 11% Total 3,235 2,404 3,199 -1% INTELLIGENCE BUREAU Activity 1 2011 2012 1 % Change Assigned Cases 738 1,161 +57% Search Warrants 1 41 66 +50% Forfeiture Actions 1 49 180 1 +267% DEPARTMENT OF PUBLIC WORKS The Department of Public Works includes the Public Service Division and the Engineering Division, which operates under the direction of the Director of Public Works. The responsibilities of the two Divisions are as follows: Public Service Division — This Division is responsible for the performance of a wide variety of maintenance functions. These functions range from in-house activities such as building maintenance and vehicle maintenance (except Police and Fire) to the more visible maintenance of public utilities, park sites and roadways Engineering Division — The Engineering Division is under the direction of the City Engineer and the Assistant City Engineer and is responsible for all construction operations within public rights-of-way and/or public easements. The division has provided engineering services as directed by the Mayor, the City Council, other City departments and various Boards and Commissions, as well as for the general public. During the past fiscal year, the work was handled by 10 full-time employees. The department consists of three (3) sections: Administrative, Design and Field. Highlights of the 2012 year's accomplishments include: 41 ENGINEERING DIVISION Administrative Section This section prepares reports for the City Council, subdivision bond establishments and releases, and various other reports; reviews the design of public improvements in connection with the development of residential subdivisions, commercial and industrial site plans; prepares legal descriptions as required by other departments; and provides technical assistance and advice to administrative and legislative groups within the City as well as State and County governmental units. The Administrative Section is also responsible for the issuance of perils for work in the public rights-of-way and/or easements, along with fielding residential complaints on drainage, sidewalk and road issues. Attendance at Council, Commission and citizen meetings is also a function of this section. The Administrative Section was involved with the following matters during 2012 in addition to attending meetings with Slate and County officials, and invesfigating citizen complaints: 0 City Hall East Entrance Sidewalk and Entrance Ramp Upgrades 0 City Hall Meditation Gardens, Stamped Concrete and Concrete Sidewalk Improvements 0 Civic Center Drive Asphalt Resurfacing and Pavement Markings 0 Civic Center Campus Lights Upgrade to LED Grant 0 Dedication of Sanitary, Storm and Water Main Easements 0 DTE Streetlight Outage Reporting 0 Farmington Road at the Six Mile and Seven Mile Intersections Traffic Signal Modernization Projects 0 Haggerty at Six Mile Traffic Signal Modernization Project and Countdown Pedestrian Signals at West Chicago at Merriman and at Middlebelt 0 Haggerty Road Resurfacing from Six Mile to Seven Mile 0 Hill House at Greenmead Upgrades 0 1-96 Reconstruction (US -24 to Newburgh) Coordination with MOOT 0 Levan Road, S. of Five Mile Road Proposed Sanitary Sewer SAD 0 Merriman Road at Five Mile and Six Mile Traffic Signal and Pedestrian Improvements and Right Tum Lane Additions at all quadrants 0 Middlebelt Road Resurfacing from Seven Mile to Eight Mile 0 Middlebelt Road at Five Mile, Six Mile and Seven Mile Traffic Signal and Pedestrian Improvements 0 Newburgh Road at Churchill High School/Livonia Career Center, Countdown Pedestrian Signal Upgrade and Sidewalk Ramp Upgrading I 0 Newburgh Road from Five Mile Road to Six Mile Road and from Six Mile Road to Laurel Park Drive North Rehabilitation and Resurfacing 0 Pilot Fooling Drain Disconnect Program 0 Plymouth Road Development Authority Revised District Boundaries 0 Plymouth Road Resurfacing (Markel to Farmington Road), including Traffic Signals at Stark Road, Wayne Road and Levan Road 0 Police Station Front Entrance Improvements 0 PRDA Street ighl LED Retrofit Study 0 PRDA Street ighl Monitoring in Cooperation with DPW 0 Rennold's Ravine Slreambank Stabilization Project and SAD 0 Sanitary Sewer Closed Circuit Televising Program (Contract 11-L) 0 2012 SRF, S2 Grant and Sanitary Sewer Master Plan 0 Wayne County Short Term Corrective Action Plan (Livonia Sanitary Manholes) 0 Whispering Willows Golf Course Regional Detention Basin Project 0 Numerous Pavement Reconstruction and Rehabilitation Projects in conjunction with the Annual Paving Program 0 Numerous Utility Permits for AT&T/SBC Upgrade 0 Completed several Subdivision and Condominium Development Street Light Installation Projects 0 Inspected and Evaluated 373 miles of roadway using the PASER Rating System. Updated City website with regard to the Citywide Pavement Management Program. 0 Assisted in the Establishment of the New Water and Sewer Rales 0 Annual Permits for Utility Companies performing work in the right-of-way and upgrades before paving contracts Seven site condominium projects, two subdivisions, and numerous commercial and industrial projects were also reviewed and/or inspected by the Division. 0 Amerhein Multi -Tenants, LLC, Proposed parking Altematives (36475 Five Mile Rd.) 0 Applied Process (12238 Newburgh Road) 0 AT & T Utility Installation (W.B. SchoolcreR Service Drive) 0 AT & T Utility Plan (38400 and 38700 Six Mile Rd.) 0 Bank of America (29430 Seven Mile Road) 0 BASF Building Modernization and Parking Lot Revisions (13000 Levan) 0 BP Gas Station Renovations (Five Mile and Levan) 0 Churchill Place Site Condominiums 0 Churchill Manor Condominiums M 0 Clean Tech (12170 Globe Street) 0 Consumers Energy Utility Plan (Ingram St.) 0 Consumers Energy Utility Plan (Mayfield and Roseland ) 0 Consumers Energy Utility Plan (Plymouth Road and Newburgh Road) 0 Consumers Energy Utility Plan (SchoolcraR Rd. to Middlebell Rd.) 0 Consumers Energy Utility Plan (Washington Sl.) 0 Costco Fuel Storm Drainage Calculations (19450 Haggerty) 0 Covington Center, LLC Parking Lot Expansion (38401 Amrhein Road) 0 Curtis Creek Site Condominiums 0 Delta Research (36251 SchoolcraR) 0 Drainage Problem Remedy Plan (32401 Eight Mile Rd.) 0 DTE Utility Plan (Curtis and Slamwich) 0 DTE Utility Plan (Five Mile and Fairlane) 0 DWSD SchoolcraR Road 48" Water Main (Middlebell Road to Inkster Road) 0 EJ Markel Street— Parking Lot Renovations (12261 Markel Street) 0 Entenmann's Bakery (13280 Newburgh Road) 0 Gershman Properties, Inc. (30933 and 30415 Industrial Road) 0 Gershman Properties, Inc. (Meal Plant Drive Approach, 30933 Industrial Rd.) 0 Golf Ridge Site Condominiums 0 Grasso Development (13345 Merriman) 0 Home Instead Senior Care Expansion (16013 Middlebelt Road) 0 Hunters Park Estates Site Condominiums 0 1-96 Reconstruction Soil Borings 0 Infneon Technologies at Victor Park (19401 Victor Parkway) 0 Ingram Slotting & Machine, Inc. (31145 Eight Mile Road) 0 Inlerlek Site Improvements (35550 Industrial) 0 Kohl Department Store (29578 Seven Mile Road) 0 Kroger Gas Station (33523 Eight Mile) 0 KSI Plaza Addition (34706-34730 Plymouth Road) 0 Levan Medical (15230 Levan Road) 0 Livonia Dermatology (14801 Farmington Road) 0 Livonia Marketplace (Livonia Mall Redevelopment) 0 Livonia Marketplace Petco (29560 Seven Mile Road) 0 Livonia Outpatient Surgery Center (33400 Six Mile Road) 0 Livonia Pavilion Office Building (29200 Vassar Ave.) 0 Livonia Public Schools (Rosedale, Webster, Holmes and Kennedy) 100 0 LMP Parking Expansion (old Joann Fabrics, 29504 Seven Mile Road) 0 Lube Cube Oil Change (28085 Plymouth Road) 0 Madonna University Ball Field Complex Phase II 0 Madonna University Soccer Field 0 Manoogian Manor (15775 Middlebelt) 0 Marycresl Heights Phase 1 (15475 Middlebelt) - Marywood Nursing Center Expansion (36975 Five Mile Rd.) 0 McLaren Performance Technologies, Inc. (Drainage Improvement Plan) 0 Meijer Oullol Inquiry (13000 Middlebelt Rd.) 0 Menards(12701 Middlebelt Road) 0 Midwest Fiber Networks, LLC (Newburgh and Plymouth Roads) 0 Newburgh United Methodist Church Signage Plan (36500 Ann Arbor Tr.) 0 Powerscourl Office (17199 N. Laurel Court Drive) 0 Premier Medical Park (20292 Middlebelt) 0 Proposed Right -of -Way Monitoring Wells (13000 Eckles) 0 Rosati Industrial Park Subdivision 0 St. Collette Catholic Church (17600 Newburgh Road) 0 St. Mary Hospital Expansion 0 St. Mary Mercy Hospital Southwest Parking Addition (36475 Five Mile Rd.) 0 St. Mary Mercy Hospital — Levan Deceleration Lane (36475 Five Mile Rd.) 0 SchoolcraR College (West Bay Exploration) (18900 Haggerty Rd.) 0 Sarah Estates Condominiums 0 Savile Row Condominiums 0 SchoolcraR College Driving Pad (32000 Glendale) 0 SchoolcraR College Fire Training Complex (32303 Glendale) 0 SchoolcraR Road Soil Borings (Melvin to Inkster) 0 SchoolcraR Road Soil Borings (Newburgh Rd. to Middlebelt Rd.) 0 Stonehouse Ave. Parcels Sanitary Sewer Extension (93449356 Stonehouse Ave.) 0 Tim Horton's (Five Mile and Merriman) 0 UPS Livonia Paving Repairs Phase V (29855 SchoolcreR) 0 Vidor Corporate Park (20255-20555 Vidor Parkway) 0 Whispering Willows Regional Detention Basin Project 0 Wonderland Redevelopment 0 Woodbrooke Subdivision (Street Name and Traffic Control Signs) 0 37000 and 37100 Plymouth Road Water Main Project 0 37100 Plymouth Road Parking Lot Expansion 101 Design Section This section, in conjunction with the Administrative Section, prepares plans, specifications and bidding documents for the City's public improvement projects. It also prepares legal descriptions as needed. In addition, this section provides utility information to the public, assigns addresses and reviews residential site plans. The following major projects were designed and/or built in 2012: 0 2012 Pavement Joint and Crack Sealing Program 0 2012 Lane Line Marking Program 0 2012 Pavement and Sidewalk Repair— Water Main Breaks 0 2012 Sidewalk Program 0 Dooley Park Walking Path 0 Kleinert Park Parallel Parking Lot and Misc. Upgrades 0 Police Station Front Entrance Improvements 0 Roseland Ave. and Mayfield Ave. Water Main Improvements 0 Sanitary Sewer Closed Circuit Televising Program (Contract 11-L) 0 Civic Center Campus Lights Upgrade to LED (EECBG Advanced Lighting Technology Demonstration Grant) Field Section This section, in conjunction with the Administrative Section and the Design Section, prepares, administrates and provides all field inspection and survey services in connection with contract plans and specifications for projects constructed under the junsdiction of the Engineering Division, as well as all subdivision and commercial developments involving the installation of public improvements. Inspection and surveying services were provided for projects valued at approximately $3,059,399.02 were handled by the division during the past year. These are summarized as follows: 0 2012 Pavement Joint and Crack Sealing Program = $87,350 0 2012 Lane Line Marking Program = $95,000 0 2012 Pavement and Sidewalk Repair— Water Main Breaks = $53,072 0 2012 Roseland Ave./Mayfield Ave. Water Main Replacement= $380,000 0 2012 Sidewalk Program = $563,120 0 Merriman Road at Five Mile and at Six Mile Safety Improvement Project = $622,146.99 0 Police Station Front Entrance Improvements = $297,743.63 0 Rennold's Ravine Streambank Stabilization Project = $249,403 0 Sanitary Sewer Closed Circuit Televising Program = $430,000 0 Whispering Willows Stonnwater Retention Basin Project= $281,563.40 102 In addition to the public improvement contracts, this section was also responsible for the field inspection and survey services of: 0 All inspection of work under permits numbers 12-001 through 12-300 0 2012 Sidewalk Program 0 2013 Sidewalk Program 0 Lawsuit Investigations 0 Drainage Complaints 0 Catch Basin Complaints 0 Soil Erosion Permits 0 Grade Inspections 0 Landfill permit renewal and application 0 Ditching and Ditch Cleanouts as Requested by the Department of Public Works 0 Commercial Site Sedimentation Basin Inspections, including the related letters and follow up of the clean outs 0 Residential Plot Plan Review and Grade Certificates PUBLIC SERVICE DIVISION Administrative Section 0 Provided administrative services for the City telecommunications system. 0 Prepared annual budget submittal for Public Service Division. 0 Conducted employment interviews. 0 Administered safety programs within the Department. 0 Maintained an alcohol and controlled substance testing program per requirements of Federal law. 0 Prepared monthly payment submittals for solid waste contract 0 Administered Recycling Center, City Office Paper Recycling Program, Curbside Recycling Program and Separated Yard Waste Collection Program. 0 Conducted a Household Hazardous Waste Drop -Off Day at Ford Field on April 28, 2012 and publicized the Wayne County events and the Northville event which were held throughout 2012. 0 Maintained City Type III landfill in compliance with all Federal, State and County requirements. 0 Prepared and submitted all solid waste reports required by State of Michigan and Wayne County. 0 Continued community solid waste and recycling educational programs through use of City newsletter. 103 0 Prepared and distributed to all Livonia households a Bulk Leaf Pick -Up Program brochure. 0 Conducted a paper shredding, electronic waste and tire recycling event for Livonia residents at the DPW yard on October 13, 2012. ROAD MAINTENANCE SECTION Snow and Ice Control 0 Maintained roads on primary salt routes 2417 throughout the 2011-12 snow season. It was a very mild winter. Salted primary routes twice in December, eight times in January, seven times in February, for a total of 17 times; down from 46 times the previous year. Placed 619 tons of road salt. The low amount of snow, reduced salt routes, prewetting salt with brine and lighter application rates have minimized salt usage in the past year. 0 Installed a canopy over the loader entrance to our salt storage structure to increase the dry storage area. 0 The canopy installed over the entrance to the salt storage building now allows us to preorder and keep an additional 900 tons of salt on hand. We can build up stock when demand is low, and minimize the impact of trucking or supply shortages during long periods of snowfall. 0 Installed the equivalent of one mile of snow fence at various locations to prevent roadway drifting, reducing salt use and plowing call -ins. 0 Provided plowing and ice control services at municipal buildings, parks and in City -owned public parking lots. 0 Filled and maintained citizen—access salt barrels at specific locations throughout the city. 0 Spot salted water break, problem area and house fire locations. 0 Continued anti -icing material test program on select areas of our major roads. Treated bridge decks, deceleration lanes, road curves and ice -prone intersections when weather conditions warranted. 0 Added the second salt brine tank to our storage facility. We now have a 21,000 gallon capacity. 0 Made 25,000+ gallons of salt brine. Brine is primarily used to pre -wet road salt so it sticks to the roadway better and activates faster, giving better performance at lower salt application rates. Sweeping and Grading 0 Graded all parks, alleys and gravel roads 3 times using in-house equipment and personnel, did additional spot grading and added gravel as needed. The condition of the gravel roads and the use of our articulating underblade truck saved the expense of hiring a contract grader to reshape the roads again this year. Continued experimenting with augmenting or replacing the calcium chloride solution used for dust control on gravel roads with less expensive, made in-house salt brine. The lest area we tried this year on 104 Hubbell Rd. was encouraging. Next year we will try a more heavily travelled road, as well as seeing how the salt bane holds up to more typical levels of rainfall 0 Reworked drainage ditches, culverts and gravel road surfaces to improve road surface longevity and improve drainage. Re -dug 350+ feet of ditch and replaced roadway cross lubes where needed. 0 Applied calcium chloride or salt brine solution to gravel roads twice citywide, and spot treated as needed to solidify the gravel and minimize dust. 0 Swept residential roads 5 times. Industrial roads, that do not get a leaf pickup sweep, were done 4 times. 0 Swept City parking lots once. Landfill, Transfer Station and Recycling Center 0 Maintained licensed City landfill, including clay closure cap, underground leachate pumping system, the "active face' dumping area, all exposed slopes, access roads, drainage pipes and ditches in compliance with State of Michigan and Wayne County regulations and inspections. 0 Removed many small trees from capped area of landfill to prevent the root systems from breaking the seal of the clay cap. 0 Oversaw grading and seeding of a large eroding sloped area in the landfill. Restoration of this area was required by the Wayne County inspector to prevent soil from washing into the nearby storm water system. 0 Replaced the underground leachate water control pump in the licensed area of the Glendale landfill. 0 Removed and cleaned the temporary contact water pump in the sanitary landfill 4 times as a preventative maintenance measure. 0 Saved 51,525 cubic yards of landfill space by composting leaves collected from last year's Leaf Pickup Program. This year's program is in progress. 0 Maintained the bene and contact water conveyance system along the limits of the Glendale licensed landfill area in order to contain and dispose of leachate. 0 Maintained the cardboard, paper, glass, oil, battery and antifreeze recycling facility per County and Slate regulations. 0 Maintained the citizen solid waste drop-off / transfer area to County and State specs. 0 Pumped approximately 1,900,000 gallons of leachate contact water from the landfill to be processed at the Detroit sewage treatment plant. 0 Monitored the contractor bulk brush and woodchip disposal operation in conjunction with the transfer site operation. 105 Brush Pickup 0 Conducted a spring cleanup brush sweep of all streets in the city. 0 Began by -call brush service for the season, responded to requests citywide. There were 2,271 requests for brush pickup this year, with 10,500 +slops. 0 Removed logs from large tree removals and disposed of chips resulting from stump grinding. Leaf Pickup 0 Deployed 39 DPW employees for a period of 5 weeks to provide residents with two scheduled leaf pickups, as well as a post season, citywide sweep to remove any late -raked leaf piles from the gutter lines. We picked up 51,525 cubic yards of bulk leaves last season, this year's program is in progress. 0 Provided street sweeping to clean paved streets and clear storm drain grates after the final leaf pickup was completed. 0 Steam cleaned 34 leaf pickup vehicles, removed and stored truck tailgates, boxes. Construction. Road Maintenance and Miscellaneous 0 Responded to 3,232 service requests from residents and other City sections and departments. 0 Provided 3 foremen to participate in the weekly after hours on-call program. This program provides 2417 on-call coverage for all DPW activities and areas of responsibility. 0 Repaired or adjusted 47 manholes, storm drains, catch basins and water gatewells. 0 Repaired or replaced 11 sanitary and storm sewer lines. 0 Milled concrete streets to eliminate heat pops or water ponding problems at 33 locations. 0 Completed 29 asphalt repairs or replacements. 0 Performed confined space entrance entry training for one new crewmember. 0 Ground and chemically treated rust, repainted dump beds on 8 dump trucks. 0 Patched potholes on 370 miles of City -maintained roads, as well as vertical separation locations from the Engineering Division, parking lot repairs and some sites excavated by the Water and Sewer section. Repaired potholes reported on the Pothole Hotline within 2 business days of the report. 0 Assembled a scattered location contract to address high priority structure and pavement repairs citywide. Provided major road construction zone signing and barricading. 106 0 Used heavy equipment to clear storm -washed trees and logs from primary drains 0 Weed killed approximately 24 curb miles of 1-96 service drive twice this season to remove scrub brush and weeds. 0 Maintained access ways to major drains to minimize flood control response time and maintain access for regular maintenance activities. 0 Picked up and cleaned oil spills, large debris or lost loads from trucks on City streets 4 times. 0 Assisted Livonia Fire Dept. with trench rescue training activities. 0 Closed roads, rerouted traffic as needed due to downed power lines, traffic accidents, water main breaks, fallen trees and storm damage. 0 Trained and arranged testing for 55+ employees to upgrade their Commercial Drivers Licenses to class A status per the most recent contract with Local 192. 0 Changed truck and tractor attachments (buckets, blades, boxes, tailgates, leaf claws, salt spreaders) from construction season/summer mode to leaf pickup mode, then to winter plowing/salting configuration. 0 Cleaned debris from outfalls and inlets of major City storm drains 20 times to prevent flooding and storm drain backups. 0 Performed illicit discharge inspections and water sampling on storm water outfalls to maintain IDEP compliance. 0 Repaired or replaced 3 accident damaged guardrails. 0 Cut and cleared brush from city -owned alleyways. 0 Made lawn and or sprinkler repairs resulting from Water Dept. and Roads maintenance activities and occasional snow plow damage at 265 locations. 0 Repaired or replaced 20 mailboxes after they were damaged or removed during various maintenance operations. 0 Patched vertical separations and holes in sidewalks citywide to maintain a safe walking surface until the slabs are replaced. 0 Worked with the Forestry section picking up logs and stump chips at 45 locations. 0 Programmed and delivered the lighted message board for road projects and for other City departments when requested. SIGN MAINTENANCE SECTION 0 Traffic and Street Name Signs: Replaced or Removed: 373 0 Traffic Posts: Replaced or Removed: 343 0 Engraved 70 signs for various City departments. 0 Assisted with the delivery, setups, signing, snow fencing, barricading and traffic control devices as needed for SPREE, Household Hazardous Waste 107 Day, Passport to Safety, Fire Dept. Open House, Easter Egg Hunt, Rouge Rescue, Music From the Heart, several Wilson Barn shows, the flea market, the cancer walk, the Highland Games plus additional events at Greenmead, as well as the Memorial Day Ceremony and the Christmas tree lighting event. 0 Maintained traffic control signs throughout the city into compliance with new retro reflectivity standards. 0 Continued upgrading all street name signs to conform to new retro reflectivity standard. A recent amendment to this law now allows us to upgrade the remainder of these signs when they become due for replacement through normal wear and tear. 0 Continued to update the Signview module in our Cartegraph system. Added road sign information and updated data to reflect ongoing changes made again this year from Traffic Control Orders to remove slop signs, change speed limits, etc., as well as sign upgrades. 0 Restriped 8 new and repaired vehicles with reflectorized striping material to identify them as City vehicles and increase their visibility 0 Handled 226 service requests for making or replacing signs. 0 Posted and removed advance notification signs at subdivision entrances for the Leaf Pickup Program. 0 Investigated and acted on most non -leaf pickup service requests sent to Roads and Signs sections during the leaf pickup program, including debris in road, damaged guardrail, pothole, equipment damaged mailbox, barricading and flooded road service requests. 0 Maintained barricades and construction signs for all City departments. 0 Maintained and provided barricades for citizen block parties. 0 Did emergency road closures and created detours for Livonia P.D., Water Dept. ANIMAL CONTROL SECTION The City's Animal Control section provides public services for Livonia residents, businesses, and law enforcement agencies. Responsibilities and duties include: 0 Maintain community standards for Livonia by monitoring animal treatment and wellbeing throughout the community and by reducing animal related nuisances, concerns and dangers. 0 Maintain public safety as it relates to animal issues. 0 Provide timely response and assistance to request from residents, businesses, and law enforcement as needed. 0 Provide 2417 response to LPD request for Animal Control related emergencies. Im 0 Maintain awareness of changes in state laws related to animal and enforce current standards. Consult with legal department as needed. 0 Monitor and address quality of animal conditions in Livonia pet stores, and kennels. 0 Educate and advise the public on animal related issues including; animal welfare and handling, neighborhood pet and wildlife nuisances. 0 Build community through education, assistance and prevention. 0 Participate in regional Animal Control Community to share best practices and assistance when possible. 0 On two occasions, removed a large quantity of cats from a home. 0 Utilizing contracted assistance trapped and removed coyotes from the Bi - Centennial area as well as the Inkster - West Chicago area. Performed the following services for the community in Livonia in 2012: 0 Systematically patrolled all city neighborhood streets, with focus on known problem areas. 0 Patrolled all city parks to prevent or address patron complaints of dogs off leash. Continued increased patrol of Rotary Park to keep the reduced numbers of dogs routinely off leash. 0 Patrolled schools and playgrounds. 0 Coordinated with Ordinance Enforcement on animal -related ordinance issues. 0 Responded to 864 requests for service. The breakdown of theses request is; 517 dog, 202 cal and 145 wild life complaints. 0 Deemed 2 dogs as potentially vicious animals per the ordinance established in 2010. 0 Continued reduced number of routine specimens for rabies testing to save cost to the city. 0 Continued cost saving measures, including staggered shifts to reduce overtime. 0 Completed Professional Development classes in animal hoarding, domestic terrorist situations, and for animal prosecution, forfeiture, evidence, and show -cause seminars. FORESTRY SECTION 0 Achieved Tree City USA status for the fourteenth year and received our ninth year "growth award". 0 Continued the young tree -training program for newly planted trees with both City staff and contracted services. Young tree training helps trees with proper form and strong structure as they mature. Young tree training also 109 helps reduce the amount of pruning later in the trees mature life. Work was done on trees planted in 2004 - 2010. 0 Forestry personnel removed 100 small trees and stumps. 0 Supervised the removal of 470 trees and slumps by one contractor, Sod Solutions, Inc. 0 Supervised and administrated the planting of 612 trees associated with the 2012-planting program. Also supervised the warranty replacement of 52 trees from the 2011 program. 0 Planted 105 trees received from the Alliance of Rouge Communities based on their grant reception through the USDA. These trees replaced trees removed as part of the 2012 road improvement program on Mayfield, and Roseland in section 34. 0 Planted three trees in connection with the Arbor Day Program. Two river birches, and one gingko were planted in the Hubbard Street ROW in front of Kennedy Elementary. Also, 350 seedling Spruce trees were handed out as part of the program to the children al the school. 0 Treated approximately 10 wasp nests, mainly in August and September with insecticide to kill the wasps. 0 Completed 130 storm related tree trimmings. 0 Received and investigated 1,200 requests for service through Oct. 23rd, 2012. Of those, 1,070 have been closed as either serviced or answered. 800 of the requests were for tree trims. 0 Performed miscellaneous repairs and blade sharpening on the Sections saws and trimming equipment. 0 Assisted other departments (Water, Engineering, Ordinance, etc.) with emergency tree removals, site inspections and tree inspections. 0 Performed snow removal operations to City buildings and Right-of-Way sidewalks. Service included plowing, shoveling and salting. 0 Coordinated the City's annual Rouge Rescue Day. This year's event was held at Beverly Park / Bainbridge nature preserve. Native plantings, stream bank stabilization, trash removal, and invasive species removal were the focus. 80 volunteers helped in this cause. 0 Supervised one contractor who trimmed approximately 4,000 trees in four City sections. These trees were trimmed to current International Society of Arboriculture Standards for street tree elevations. 0 Supervised the same contractor doing resident calt-out trim requests. Of the 800 tree trim requests through Oct. 23rd, 2012, 670 had been trimmed. 0 Tracked gypsy moth populations in Sections 1, 2, 3, 8, 9, 10, 15, 16, and 22 as part of the gypsy moth egg mass survey. No spraying was needed in 2012. Populations seemed to decrease in 2012, as compared to our high in 2008. We received two calls from residents in section 11 regarding gypsy moths. 110 0 Attended these seminars to increase job knowledge: Michigan Nursery and Landscape Association annual meeting; Michigan Turfgrass Foundation annual Meeting, Arborist Society of Michigan annual meeting, Metro Detroit Landscape Association annual meeting, Society of Municipal Arborists, various seminars on chain saw safely; tree climbing, hazard assessment and aerial rescue training; roping and rigging training and equipment repair training. 0 Responded to 160 tree -planting requests. 0 Issued forty two planting / removal permits. 0 Continuously updated the TreeKeeper tree inventory program to accurately reflect our ROW tree inventory. 0 Supervised four (4) contractors in the section. The contractors are the removal contractor, trim contractor, planting contractor, and park tree removal contractor. 0 Re -write specifications for the 2013 street tree trimming contract, and ready that for bid this fall. A later October bidding of the program would be ideal. 0 Gather inspection reports, and prepare the 2013 tree removal list. As of 10/23/12, there are 510 trees to remove in 2013. 1 am hoping for a December bidding of the program 0 Built the 2013 tree planting contract. As of 10/23/12, there are 565 addresses on the planting list. The goal of this program is to replace trees removed on earlier removal programs, and to continue to diversify our urban forest. I am hoping for a December bidding of the program. PARK MAINTENANCE SECTION 0 Floated and lined all City baseball and softball diamonds, and painted soccer field lines on a regular schedule. 0 Performed all landscape maintenance activities on a regular schedule to all City Parks, and buildings. Applied fertilizers and pesticides to all City buildings, Mile road boulevard islands under our care, and prime athletic fields on an as -needed basis. 0 Aerifed prime ball fields, and soccer fields to reduce compaction issues. 0 Performed safety inspections, repaired or removed damaged playground parts in all City parks and installed 600 yards of'Softfall" under playground structures. 0 Oversaw three contractors doing work for Parks Maintenance. One mowed twenty-seven parks, and three cemeteries covering 150 acres. Most of these parks were non -recreational open space. The second contractor maintained irrigation systems, and applied fertilizers and pesticides at Wilson Barn, Fire Stations 4 — 6, Sandburg and Noble libraries, and the Six Mile boulevard islands. The third contractor removed 77 trees from parks, nature preserves, and performed a few special removal projects. 111 0 Replaced one ball diamond backstop at Nash Park with a City crew. 0 Oversaw a contractor who replaced six ball diamond backstops at four parks using funds from a Wayne County recreation grant. 0 Monitored trashcans on athletic fields that Waste Management couldn't get to. 0 Continued a cost savings measure instituted in 2009, weekend trash detail was not done saving over 250 hours of overtime expense. 0 Performed snow removal services for City buildings and Right -of -Way sidewalks leading to Parks on an as -needed basis. This included shoveling, plowing, and salting sidewalks as well as plowing numerous City -owned parking lots. 0 Continued maintaining the new 16th District Courthouse landscape. Met with the Landscape installer twice about dead plant material that needed to be replaced. 0 Renovated planting beds at the Senior Center, Civic Center Library, Chamber of Commerce, and Veterans Memorial Park. New material replaced old, overgrown material to ease maintenance requirements. 0 Worked with contractors to complete the meditation beds in 2012. 0 Added one sand volleyball court at Mies Park. Added two sand volleyball courts at Bicentennial Park, which were paid for with Wayne County Recreation grant funds. 0 Added sand to all sand volleyball courts in the parks. 0 Employees attended safety -training seminars for chain saw operations, field maintenance, first aid, Electrical Hazard Awareness, and aerial lift usage. 0 Applied the Biological control Vectol-ex to control mosquito -breeding populations in recreational Parks. Two applications were accomplished this year. 0 Set out, and brought in the picnic tables and trash barrels for the picnic season. Repaired tables as needed, and ordered new trash cans to replace old cans beyond a useful life. 0 Pruned trees and shrubs in Parks, City buildings and Athletic Fields where needed. 0 Assisted with Spree related activities including set-up, takedown, and trash clean-up. Also repaired damage to diamonds 3 — 7 as a result of parked vehicles on the diamonds. 0 Completed 130 'Requests for Service" that related to special activities for other City Departments (entailed delivering, setting up, taking down canopies, tents, picnic tables and garbage cans), delivering and setting up the Showmobile, delivering TEFAP commodities for Community Resources, Wilson Barn, Greenmead activities, and other City activities. 112 0 Repaired and maintained irrigation systems at Civic Center, LCRC, Ford Field, Bicentennial Park, and Greenmead. 0 Maintained the fountain at City Hall. 0 Maintained the LCRC, including soccer field renovations, and landscape work. 0 Cleared deadfall trees and branches off of Nature Preserve walkways. 0 Continued testing vacuum breakers as part of Wayne Counlys DEQ requirements regarding irrigation systems. 0 Two employees attended the playground safety institute, which re -certified them as playground inspectors. 0 Due to the mild winter weather, we did not open (or maintain) the outdoor ice rinks. 0 Plowed the Community Garden two times. 0 Worked with five Eagle Scouts on their project. Scouts chose Beverly Park, Ben Celini, Madonna, Civic Center — Senior Center, and Bicentennial as their projects. 0 Coordinated the maintenance of the PRDA with the 16th District Court work program. Coordinated maintenance of the irrigation system with a contractor. 0 Coordinated the annual port -a -john ordering, and unit placement, with a contractor. 0 Verified all billing from assorted contractors, and inputted the information into CarteGarph. 0 Worked with the Mayor's office in dealing with unhappy residents, and trying to satisfactorily end their issues. 0 Wrote specifications for new equipment that was bid on MITN. Gathered information on surplus equipment auctioned on MITN. Helped supervise contractors working for Parks and Recreation on the Wayne County recreation grants the City received. Four picnic pavilions were installed. One each at Dooley, Kleinert, Country Homes, and Bien. The already mentioned backstop replacement program continued. We received, and wrote specifications for the replacement Wenger showmobile (trailer — towed mobile stage). Lastly, a walking path was installed at Dooley Park. BUILDING MAINTENANCE SECTION Miscellaneous Repairs and Improvements 0 Completed 1525 work orders through November 8, 2012 0 Open, closed, and winterize City -owned, pool buildings and pumps 0 Start-up, service and shut -down Landfill, Leachate, lift stations and other pump systems as needed 113 0 Maintained and relamped City -owned outside lighting fixtures at various locations and buildings 0 Perforin preventative maintenance on equipment and appliances 0 Semi-annually replace all flags, unless otherwise requested; maintain flag poles 0 Strip and finish floors in buildings as requested 0 Spot and clean carpeting in buildings as requested 0 Clean inside and outside first floor windows on all buildings as needed 0 Clean exterior windows at City Hall, Library and Community Center 0 Monitor building automation and climate control systems 0 Monitor and maintain electronic and mechanical access systems 0 Answer environmental complaints 0 Perforin yearly shut -down maintenance and custodial assignments at Community Center 0 Continue to enhance the custodial job assignment checklists and service delivery program based on staffing for all buildings 0 Test and treated all process water systems 0 Assist with all other departmental projects as requested 0 Serviced overhead and pedestrian doors as needed 0 Replaced compressor # 1 & 3 in AH -2 at City Hall 0 Repaired ceramic tile floor in City Hall atrium 0 Repaired leaking masonry to steel elevation and exterior wall at Civic Center Library 0 Replaced failed primary electrical transformer at old courthouse 0 Installed flagpole and lighting for Civic Center Library Roof Replacement, Maintenance and Repair 0 Repaired roof leak in City Council office 0 Repaired roof leak in City Hall atrium 0 Repaired roof leak at old Court house 0 Repaired roof leak at Chamber of Commerce 0 Repaired roof leak at Police station 0 Repaired roof leak at Noble Library 0 Repaired roof leak at Sandburg Library 0 Repaired damage caused by high winds on various City owned buildings 0 Reroofed mansard roof for Chamber of Commerce building 0 Repaired roof leak at Fox Creek clubhouse 0 Repaired roof leak on Water Meter Service building 114 0 Restored roof on DPS Building Maintenance/Sign Shop Building 0 Repaired roof leak on Eddie Edgar ice rink Painting 0 Painted gift shop at Senior Center 0 Painted lobby area of City Hall 0 Painted Accounting office at City Hall 0 Repainted exterior of Chamber of Commerce building 0 Refinished City Hall lobby doors 0 Repainted floor of mechanical room at old courthouse 0 Repaint staff restroom of Civic Center Library 0 Repaired wall and repainted employee lounge area of Civic Center Library Health, Safety and Energy Conservation 0 Addressed water back up in buildings as needed 0 Completed upgrading automated access system at Civic Center campus 0 Serviced Glendale Landfill and Leachate pumps and controllers 0 Maintained street lighting for PRDA 0 Maintained and tested sprinkler backflow devices for PRDA 0 Worked on lighting upgrade grant project for DPS yard 0 Continued with Lock Out / Tag Out program 0 Inspected and cleaned commercial hood and duct systems in Fire Stations 0 Tested fire alarms, sprinklers and suppression systems in City buildings 0 Maintained compliance with State of Michigan Boiler and Elevator inspections, testing and certifications 0 Maintained employee State required licensing, cerlifcatons and training 0 Arranged for annual Blood borne pathogen training for staff 0 Exterminated or remove pests in City buildings as needed 0 PM and load -bank tested generators 0 Reset all clocks, lighting and equipment for time changes 0 Cleaned debris and growth from building rooftops, sumps and gutters 0 Tested panic buttons in DPW administrative office 0 Perform annual required CSD -1 lest and monthly inspections on all boilers 0 Tested all elevator phones 0 Cleaned and maintained sump discharge lines at various buildings 0 Cleaned and PM'd City lift stations 115 0 Continued testing all seasonal and fire protection backflow devices; maintained database to track same 0 Maintained lighting on Newburgh badge underpass 0 Tested EM lighting in City buildings 0 Continued installing photo eyes, timers and occupancy sensors for lighting 0 Replaced surface mount smoke and CO detectors in Fire Stations 0 Installed switchable back-up generator connection for DPS Administration building 0 Relamped exterior of Fire station # 3 0 Replaced emergency lighting at fire # 3 0 Repaired and monitor methane exhausters at Glendale yard; rewired to 110v as needed 0 Reinstalled generators in Water & Sewer and DPS Administration buildings 0 Attempted to vandal proof lights on Botsford Park walkway and badge 0 Escort MIOSHA Inspector through City buildings and coned noted violations 0 Worked with Wayne County Inspectors dye testing sewers 0 Relamped Botsford pool and Bicentennial comfort station buildings 0 Relamped fixtures at McCann Courthouse 0 Relamped DPS Administration building 0 Cleaned City buildings as staffing permits Greenmead 0 Assisted with all events held on grounds (Highland Games, Flea Markets, Car Shows, Fall Harvest, Holiday Walks) 0 Installed and removed decorations for Holiday and special events 0 Move and set-up and install furniture, furnishings and equipment as requested 0 Continue maintenance, set-up and custodial service 0 Assisted with construction and maintenance projects as requested 0 Replaced water heater for Carnage house 0 Inspected and cleaned commercial hood and duct system in Blue house Renovation and New Construction 0 Replaced rooftop make-up air unit and installed new cooling unit for Equipment Maintenance garage 0 Installed new kitchenette for Equipment Maintenance garage 0 Replaced hallway carpeting in Annex for Inspection and Engineering 0 Replaced counter, lav and fixtures in Annex public men's restroom 116 0 Replaced carpeting in Senior Center gift shop 0 Repainted new office at Senior Center 0 Replaced water heater at Fire # 4 0 Replaced failed thin brick on Annex and DPS Administration buildings 0 Replaced water heater for Sandburg Library 0 Replaced irrigation sprinkler pump at City Hall 0 Replaced water heater servicing west side of City Hall 0 Oversee and track day to day activities of City Contractors 0 Replaced water heater in Annex Special Projects and Interdepartmental Assistance 0 Completed wiring and piping of brine production facility at Glendale yard 0 Assisted with various City Hall functions as requested 0 Provide set up and tear downs for meetings and events as requested 0 Maintained facilities leased from the City 0 Service, maintain and inspect City plumbing and related systems 0 Handle citizen complaints as received 0 Moved furniture, computers, work stations and materials and equipment as requested 0 Respond to and perform daily maintenance requests on equipment and facilities as requested 0 Assist with Senior Citizen shows and events as requested 0 Regularly cleaned out grease trap in Senior Center and Blue house kitchens 0 Jetted and maintained basement drains at Fire #1, 5 and 6 0 Assist with snow removal and cycles as requested 0 TA personnel to leaf pick-up as needed 0 Assist with special facility projects and repairs at LCRC, pools and parks 0 Provide service for golf course buildings as requested 0 Administered HVAC Service contract for Community Center 0 Seasonally start, shut down, PM and maintain City HVAC equipment 0 Administered Honeywell Flex Service contract for traditional buildings 0 Continued ordering, stocking and distributing safety supplies as needed 0 Continued annual custodial and safely supply procurement 0 Assisted with annual ice show as requested 0 Replaced sump pump and jelled out drain lines for Fox Creek Restaurant 0 Updated, bid and awarded HVAC service contract for LCRC 0 Updated, bid and awarded HVAC flex contract with Honeywell for energy management system 117 0 Assist with Civic Center and Five Mile LED installation project 0 Assist with LPD rear parking lot repaving project 0 Assisted LPD with wiring for gas pumps and security system 0 Assisted LPD with new generator project 0 Assisted LPD with front entrance renovation project 0 Assisted LPD with jail area floor refinishing project 0 Monitored and assisted with City Hall HVAC enhancement and boiler replacement projects 0 Assist Community Resources with Cheese Run 0 Assist Parks with maintaining City Hall fountain 0 Support employee and departmental activities or concerns as requested EQUIPMENT MAINTENANCE SECTION Responsibilities of the Equipment Maintenance Section include, but are not limited to, the following: 0 Maintain existing fleet of all City -owned vehicles and equipment, other than Police and Fire, which is approximately 700 pieces. 0 Prep and maintain all seasonal equipment and vehicles, including mowers, leaf and snow removal equipment. 0 Write specifications, order, and put into service new equipment as required for various departments. 0 Maintain City Senior Center busses. 0 Maintain and operate City-wide computerized fueling systems at DPW, LPD, Civic Center, and Golf Courses. 0 Place generators during power outages at required intersections in coordination with Wayne County and LPD. 0 Set up and monitor annual safety inspections for the man lift, bucket trucks and equipment hoists at both DPW and the Recreation Center. 0 Maintain the radio system for all non-uniform employees. Working with the Police and Fire departments to address radio needs such as Inventory, chargers, batteries and so on. Highlights of 2012: Purchased and put into service the following new equipment in 2012: 0 One (1) Trailer mounted leaf vacuums 0 Three (3) E450 Transit van 0 Eight (8) Toro "Z' Master mowers 0 One (1) Walk Behind mower 0 Three (3) Gator tricksters 0 One (1) John Deere tractor 118 Waiting delivery on: 0 One (1) Forklift (propane fueled) 0 One (1) Asphalt hot box (propane fueled) Working with Roush Industries to convert some of our fleet, busses, pickup trucks and mowers over to cost saving clean burning Propane fuel. We currently have three pickups, two busses and eight mowers running on propane. 0 Auctioned off our oldest pool vehicles and equipment on MITN, after other departments were first offered the opportunity to purchase them for their departments. 0 Continuing our agreement with Livonia Public Schools which transferred 17 Transit busses and repairs to them to save overtime costs. 0 Attended series of seminars for snow and ice control which focused on safety and reducing cost using current best practices and equipment. 0 Attended meetings with the Clean Energy Collation to learn better cleaner ways to run our operation using newer proven energy efficient practices. 0 Assisted LPD and other various departments throughout the city with a number of fabrication and modification projects during the year. 0 Assisted LPD in a raid with driving trucks back to Livonia and hauling heavy larger equipment back to police yard. 0 Completed over 1900 equipment repair work orders as recorded in the Cartegreph system. 0 Preformed preventative maintenance work (full vehicle inspection with repairs as needed of oil change, air filters, coolants, tires) on approximately 20-30 vehicles each month along with unscheduled work. WATER AND SEWER OPERATION AND MAINTENANCE 2012 Water Distribution System 0 Inspected, exercised 1,317 water gate valves, the condition of the structure and updated inspection fortes, finished the program in second week of June. 0 Repaired 105 water gate valves and replaced old gland packing with O-nng type about 7.9% in need of repair after exercising gale valves. 0 Low flow tested, inspected and maintained 874 fire hydrants and exercised the auxiliary valve, started program in mid-June within the, city 36 sections. 0 Repaired 85 fire hydrants in the field in these sections above about 9.7% need repair after exercising fire hydrant and inspection. 0 Repaired 168 water main breaks or leaks, which is up 10 from last year. 0 Repaired or replaced 143 water curb stop boxes, down 65 from last year. 119 0 Located and marked over 5,367 locations for Miss Dig system for water and sewer utilities, up 89 from last year. 0 Made 21 service line repairs for various reasons. 0 Disconnected and retired 7 water service lines. 0 Rebuilt 6 fire hydrants in shop. 0 Installed 2 new water gale valves and 2 new fire hydrants. 0 Replaced 2 antiquated lead (Pb) with copper water service lines, down 1 from last year. Water Meter System 0 Replaced 11 antiquated large commercial water meters. 0 Repaired 31 large commercial meters. 0 Replaced 956 water meters (meter only) for various reasons, up 189 from last year. 0 Replaced (updated) 467 residential water meters and outside readers for various reasons, up 39 from last year. 0 Made 4,971 water related service request; up 3% from last year. 0 Completed 3,751 service slips, up 183 from last year. 0 Placed 456 note cards placed at residential homes requesting to gain access to home for internal meter repairs. 0 Installed 55 (ORD) outside touch read device systems. 0 Installed 55 (MXU) radio read device systems. 0 Established 11 new commercial accounts. 0 Established 39 new residential accounts. 0 Established 3 new seasonal irrigation accounts. 0 Installed and removed 229 seasonal irrigation water meters. 0 Tested 189 commercial and 82 residential water meters. Storm Sewer System 0 Responded to 159 storm sewer and perimeter drainage complaints, down 339 from last year due to lower than normal rainfall this year. 0 Jetted 115 restricted storm sewer lines generated from homeowner complaints, down 131 from last year due to lower than normal rainfall this year. 0 Retrieved and replaced 36 catch basin covers, down 26 from last year. 0 Started storm sewer catch basin cleaning, cleaned 860 -storm sewer catch basins worked 35 days cleaning for Storm Water Pollution Prevention Initiative (S.W.P.P.I) program started on in April ended at beginning of December. 120 Sanitary Sewer System 0 Cleaned 328.5 miles in 24 city sections of sanitary sewer lines by hydrant flushing, power flushing, buckeling, and chemical and power root cutfing. 0 Cleared 4 sanitary sewer main backups Public Act 222 of 2001 claims. 0 Investigated 124 sanitary sewer complaints. 0 Televised over 15 miles of sanitary sewer. 0 Inspected 25 city sections for sanitary lines and structures. 0 Completed approximately 1,200' of sanitary sewer Cast In Place (C.I.P.) sewer lining. Special Protects 0 Administered cross training with the office staff at front desk due to staff shortages and cross training the water and sewer foremen for handling emergency situations to improve response time. In addifion, the operation and maintenance field staff have are participafing in this job enrichment also. 0 Worked with IS Department to setup desktop computers for staff. 0 Updated computer programs relating to lawn, concrete and asphalt repairs along with new tap list and Carte Graph 8.0 associate work orders to other sections for request to repair restorations. 0 Updated computer programs relating to Aro Map, Water and Sewer View, Sensus water meter reading system software and hardware for Logos.net web based system that is operational for future enhancements. 0 Coordinated hydrant repair requests for the Livonia Fire Department. 0 Assisted Roads with asphalt, concrete, lawn, catch basin and pavement restorations. 0 Assisted the Engineenng with water main and fire hydrant replacement and completed projects for 2012 and planned 2013 water main and sanitary sewer replacement programs. 0 Eliminated 259 homeowner self -read cards and scheduling water meter appointments to eliminate remaining homeowners reads and streamlining the water meter reading, thus lowering water -billing complaints. 0 Continue working on updafing the water stop box location, seasonal meter slop box location, and contact information in MS Access database. 0 Administered and inspected 51 water laps made by water section contractor (21 -new construction). 0 Administered and the field inspection of 144 O.S.D.S. (on-site septic systems) city-wide, this is in conjunction with the S.W.P.P.I storm water annual report for the M.D.E.Q. 0 Completed flow tests for water model, S.C.A.D.A. system and flow lest with Livonia Fire Department and water main replacement program that was installed in 2012 and proposed for 2013 water master plan program. 121 0 Assisted with leachate system for the landfill to be processed at the Detroit sewage treatment plant. 0 Worked on inventory updating pacing database for future software changes to take place with Carte Graph. 0 Assisted engineering with sidewalk, driveway approaches and major road replacement projects. 0 Worked with various contractors for road, water and sewer main installations and repairs. 0 Completed the Wireless Radio Water Meter Reading Pilot Program for two different vendor's systems operational for water meter reading remotely. 0 Checked road structures before road improvements, inspected and cleaned catch basins after completion throughout the city. 0 Completed the West Nile Program, used 9,989 total briquettes used and 43 cans of fluorescent storm white paint citywide. 0 Continued with the Illicit Discharge Elimination Program (I.D.E.P.) inspections of storm sewer outfall sampling and GIS mapping program, this is in conjunction with the S.W.P.P.I. storm water annual report for the M.D.E.Q. 0 Assisted with water activities for the Livonia Spree, Race for the Cure and other activities. 0 Continue the replacement program for antiquated large commercial compound Badger, Hershey FM, and Rockwell water meters. 0 Continue with the replacement program for antiquated large commercial piston type Badger and Rockwell water meters. 0 Responded to 4 illicit discharge complaints and 1 emergency spill hazard on public nghl-of-way. 0 Finished updating 36 section water main maps to send master out for duplicating to engineering, for changes and as -built. 0 Started the US EPA mandated water -sampling report for the Disinfection By -Products (D.B.P.) Program for 2012 in second full week of May. 0 Received approval for the M.D.E.Q. 2011 mandated Sanitary Sewer Operation and Maintenance Program this year, next report due period January 15th 2013. In addition to the operation and maintenance of the public water distribution and sewer collection systems, these sections are also responsible for the fielding complaints field inspection and investigation services of: 0 Assisting Animal Control, Building Maintenance, Engineering, Roads, and Water Billing Departments. 0 2012 Pavement and Sidewalk Repair— Water Main Breaks 0 2012 City Wide Sidewalk Program 122 0 DWSD School craft Road 48" Water Main (Middlebell Road to Inkster Road) 0 Coventry Gardens Subdivision Sanitary Sewer System Project 0 Eight Mile Pressure Enhancement Water Main Project land easement assessment. 0 Merriman Road at the Five Mile and Six Mile Intersections Traffic Signal, 0 Haggerty Road Resurfacing from Six Mile to Seven Mile 0 Farmington Road at the Six Mile and Seven Mile Intersections Traffic Signal Modernization Projects 0 Newburgh Road from Five Mile Road to Six Mile Road and from Six Mile Road to Laurel Park Drive North Rehabilitation and Resurfacing 0 1-96 Reconstruction (US -24 to Newburgh) 0 Levan Road, S. of Five Mile Road Proposed Sanitary Sewer SAD 0 Lawsuit and Claims Investigations 0 Improvements and Right Tum Lane Additions at all quadrants 0 Storm Drainage and Catch Basin Complaints 0 Soil Erosion and Grade Complaints 0 Roseland Ave. and Mayfield Ave. Water Main Improvements 0 Sanitary Sewer Closed Circuit Televising Program (Contract 11-L) for S-2 grant. 0 Pilot Footing Drain Disconnect Program 0 Reynolds Ravine Stream bank Stabilization Project 0 2013 and 2014 Sidewalk Program 0 Miscellaneous Programs as needed The Traffic Commission is responsible for the planning, coordination, and determination of proposed traffic control devices to improve traffic flow and to provide maximum safety for all drivers, pedestrians, and property. As provided by the City Charter, the Commission consists of seven citizens who are appointed by the Mayor. The Commission meets once a month to discuss and implement traffic control measures that are brought to their attention by citizens as well as other City departments. The Commissioners work in conjunction with the Traffic Bureau of the Police Department. 123 Again this year, the Traffic Commission did not face many significant issues, as compared to years past. In general, the commission focused on responding to constituent concerns and requests this year. In total, the Commission approved 14 Traffic Control Orders in 2012. The biggest focus of the commission this year was on advisory signs, such as No Parking and Speed Limit signs. The Commission placed several Speed Limit signs at subdivision entry points off the major mile roads in the city. The Commission also reviewed a few requests to either place or remove No Parking signs. As usual, these requests were met with caution and plenty of discussion and resident input. Some examples of Speed Limit sign placement include: 0 Southampton at Newburgh 0 Laurel at Plymouth 0 Irving and Seven Mile A request was made to remove No Parking signs in the Sherwood Forest subdivision near Stevenson High School, but upon discussion with the residents, the signs have remained. The Commission, along with the Livonia Police Traffic Bureau, also continues to respond to any cifizen inquiries, comments or questions coming into their respective offices. CONCLUSION The work done by the Commission in conjunction with the Livonia Police Traffic Bureau continues to benefit the city and its residents. The Traffic Commission will continue to monitor the changes it has made over the past several years and adjust, if needed, accordingly. The Commission will also continue to monitor traffic and parking conditions within the City and will be particularly concerned with monitoring areas of re- development and construction. Ongoing monitoring of traffic concerns by this Commission will ensure that Livonia's streets and highways will continue to be safe and well maintained. 124 TREASURER The Treasurers Department is responsible for collection, disbursement and custody of all revenues belonging to and held in trust by the City. All funds collected by City agencies are transmitted to the Treasurer, vented and recorded through cash receipting, deposited and reported daily to the Finance Department. In addition, the Treasurer's Office, on instruction from the Finance Director, transmits instructions for the daily investment of City funds among City banks to maximize the interest on its holdings. The Treasurers Office has slnct procedures in place regarding the handling of City funds. All departments issue numbered receipts and timely deliver collected funds to the Treasurer's Office for processing. Large checks and large cash transactions are deposited immediately to yield a higher rate of interest. ADMINISTRATION Beginning with the 2009 lax season, the Treasurers Department changed the process for printing and mailing lax bills. These changes allow for better control of information printed on the front side of the tax bill which enabled the department to print additional information right on the bill rather than include an additional insert with the lax bill. The department used a local printing/mailing company with capabilities to reduce the mailing costs considerably and increase the efficiency of mailing. By utilizing the lax bill pnnting aspect of the BS&A Tax Software, we are able to pnnl receipts on regular copy paper, pnnl copies of prior year tax bills deleting the need for printing office copies of bills, and print information on the lax bill pertinent to the individual taxpayer. By using the same procedure in 2011-2012 we continue to save over $6,000 for the fiscal year. The Treasurer's Office sent letters to real and personal property taxpayers whose taxes for the 2011 tax year had not been paid by February 15, 2012 as has been our past practice. A total of 5,172 letters were mailed to real and personal property taxpayers. 2,706 Iefters were also mailed to real & personal property taxpayers after the due dale for the summer 2012 season. Since Public Act 123 went into effect, the Treasurers Office initiated the practice of researching the properties in the tax foreclosure proceedings to help prevent Livonia properties being sold at auction for delinquent real property taxes. In 2012, due to the efforts of the Treasurers Office, an error was discovered in the forfeiture process and one parcel was removed from the lax auction. The property owner was given the opportunity to pay the delinquent tax due and retained He to their property. Also in 2012, the City exercised its Right of First Refusal and purchased one of the tax foreclosed properties. Six Livonia properties were sold at tax auction in 2012; none of which were occupied. The 125 Wayne County Treasurer sold only 1 City of Livonia commercial parcel at tax auction in 2011, 4 parcels in 2010 and no Livonia parcels were sold in 2009, 2008,or2007. The Treasurers Office is responsible for monitoring and maintaining the files on bankruptcy cases. Proof of Claims for personal property taxes are fled with the courts by the City Treasurer. In 2012, 17 businesses with locations in Livonia fled for bankruptcy protection as compared to 3 businesses in 2011, 9 businesses in 2010, 15 businesses in 2009, and 6 businesses fling bankruptcy in 2008. The Treasurers Office filed 2 personal property jeopardy tax bills with the Wayne County Register of Deeds for 2012. In 2011, we issued 11 jeopardy bills, in 2010, we issued 9 jeopardy tax bills, in 2009, 16 jeopardy tax bills, and 52 jeopardy lax bills in 2008. Applications for electronic fund debit for tax payments are available on line, on the City's Website and also by request. Again we have seen a slight decrease in the number of taxpayers utilizing electronic funds transfer for payment of tax bills. During the summer 2012 season 2,082 taxpayers participated in this convenient and no -cost service as compared to 2,171,during the summer of 2011, 2,211 during the summer of 2010, 2,292 during the summer of 2009, 2,360 during the summer of 2008, with approximately the same number of taxpayers in the same winter tax season. Beginning with the 2011 summer tax season, we instituted credit/debd card transactions at the counter for tax payments only. Chase Bank retains the fees which are currently 2.5% for credit transactions, and a flat $3.95 fee for debit card transactions; there is no transaction fee charged to the City. We have printed the information on the back of the tax bills referring residents to either call our office or check the city's website for detailed information for all tax payment options. For the winter 2011 season, 52 taxpayers used this payment method and for the summer 2012, 49 residents/business owners charged or debited their tax payments. Tax bills can still be paid with a credit card through Official Payments Corporation by phone and on line and this information is detailed on the City's website. There is a convenience fee of 3% collected and retained by Official Payments Corporation for this service. There is no cost to the City of Livonia for this service to be offered to the residents. During 2012, 407 taxpayers utilized this option, as compared to 438 taxpayers in 2011, 423 taxpayers in 2010, 394 taxpayers in 2009, 452 taxpayers in 2008. 126 TAX COLLECTIONS There are approximately 45,000 taxpayers in the City, the breakdown follows 127 2009 2010 2011 2012 Real Property 39,719 39,722 39,691 39,690 Personal Property 5,453 5,782 6,197 5,501 IFT 66 83 102 129 TOTALS 45,238 45,587 45,990 45,320 Sixty-five percent of residents are responsible for paying their own property tax bills. Mortgage companies pay 35% of the real properly lax bills. The total number of original tax bills mailed for Summer and Winter was 90,640. The tax levy breakdown is as follows (includes Real, Personal, & IFT for 2011 Winter and 2012 Summer): REAL PERSONAL IFT TOTAL City of Livonia 47,889,446 5,490,609 745,066 54,125,121 Livonia Public Schools Operating 19,141,852 2,013,391 136,593 21,291,836 Debt 7,250,040 919,977 60,233 8,230,250 Sinking Fund 3,689,821 248,364 30,376 3,968,561 Wayne Cty Inlnndiate School District SpEd 10,724,420 1,480,258 1,384,304 13,588,982 RISD Op 307,119 38,385 5,277 350,781 Clarenceville Schools Operating 948,322 112,726 120,722 1,181,770 Debt 0 0 60,233 60,233 Sinking Fund 749,749 28,145 36,208 814,102 Oakland Intermediate School District SpEd 528,178 36,230 3,905 568,313 OISD Op 33,373 2,289 246 35,908 Slate Education Tax 20,114,753 1,528,762 68,349 21,711,864 SchoolcraR Comm College 6,020,806 735,460 100,592 6,856,858 Wayne County 22,468,387 2,718,005 371,321 25,557,713 Wayne County Jail 3,355,719 384,739 52,204 3,792,662 Wayne County Parks 879,475 100,838 13,678 993,991 HCMA 767,503 87,996 11,943 867,442 Zoo Authority 357,560 41,001 5,564 404,125 Special Assessments 3272 516 0 0 3272 516 TOTAL 148,499,039 15,967,175 3,206,814 167,673,028 127 The past few years the State of Michigan has begun fervently auditing tax returns for principle residence exemptions claimed in error. Once the Assessors office makes the changes to the tax roll, the Treasurer's office staff has to adjust the tax liability and issue revised tax bills. Since 2009, the Treasurer's Department has seen a major increase in the number of exemptions removed and thus increased the amount of revised lax bills mailed to city residents. This year the State has allowed principal residence exemptions to be claimed beginning with the winter tax season, which has added to the number of revised bills for the Treasurers office to process. DELINQUENT TAX COLLECTIONS City Treasurer Dennis Wright began taking a more active role in the collection of delinquent personal property taxes beginning in 2009. Besides regular visits that Treasurer Wright continues to make to businesses that are in a delinquent status, the Treasurers staff has also been more involved in the collection process by mailing notices and making phone calls that were previously done by a collection agency. In addition to a sufficient increase in the percentage of delinquent taxes collected, the City has been able to retain the penalty and interest collected that was previously paid to the collection agency. In 2009, the Treasurer and staff personally collected 41% of all delinquencies recovered. In 2010 he increased that amount to 48%, 2011 increased to 73% and up to 77% in 2012. These collection efforts have resulted in a total of $172,933 being retained by the City, which previously would have been paid to the collection agency. In addition to the City Treasurer's active role in the collection of delinquent personal property taxes, the City still utilizes a collection agency in a smaller role, as well as the City's Legal Department for litigation, to maximize collection efforts. Our personal delinquent property taxes, penalty and interest collected from 12-1- 11 through 11-30-12 were $635,383, lower compared to last fiscal year collections of $1,122,794, which included several large delinquencies being paid in full. The collections breakdown is as follows Personal Properly Tax Year 2007 2008 2009 2010 2011 # of Parcels 454 472 474 490 526 Amount due as of 11/30/12 508,381 409,460 457,319 601,046 458,067 Amount collected fY 11-12 124,935 45,060 71,722 161,373 223,541 128 All I : I =1 Z10103 111111 x411017 61 Invoices for Council authorized weed cuttings are mailed to taxpayers as well as any special assessments approved during the year. Invoices for weed cu0ing are billed monthly since the 6% interest rate was instituted during FY09-10. The Treasurer's Office records payment on these assessments and any unpaid amounts are added to tax bills at yearend. In 2012, the Treasurer's office issued 821 invoices for weed bills, as compared to 718 for 2011, 891 for 2010, 1,142 for 2009, 1,195 for 2008, 1,084 for 2007. Special # of Parcels $ Amount # of Parcels $ Amount Assessment Billed on Billed on Billed on Billed on Districts 2011 Tax 2011 Tax 2012 Tax 2012 Tax Sidewalk 159 50,175 111 36,411 Paving 244 47,767 215 34,810 Lighting 14,040 1,231,973 14,059 1,311,073 Weeds 255 64,029 232 55,824 PRDA Inig. 265 129,724 265 96,246 DIgt Water 2 219 1,810.44 1 925 2,227,238 TOTALS 17,182 $3,334,108 16,807 $3,761,602 11 q 114 :110101 11 x411.17 61 The Treasurers two tellers processed $216,593,468 in cash, checks, and credit cards for the following items during the course of conducting City business: properly taxes, water bills, the greens fees for the Cilys three municipal golf courses, Livonia Community Recreation Center memberships and fees, park permits, fees for swimming and skating, amusement park ticket sales, registration fees for Parks and Recreation league sports, inspection and engineering permit and bond fees, licenses, the fees for the City's three libraries. Police Department adjudicated, non -adjudicated drug and D.A.R.E. funds, fees for City sponsored special events such as the Highland Games and the Arts & Craft fair, false alarm charges, accounts receivable items, SMART bus ticket sales, City garage sale, fees for using the City Dump, Police auction, rent payments for Silver Village, Newburgh Village, MacNamara Towers and city - owned homes, record duplication fees, etc. Of the amounts collected, $45,767,487 was for the general deposit items and $170,825,981, was for property taxes. The tellers also receive walk-in water payments from residents. During this fiscal year, 11,591 water customers were assisted at the Treasurer's Office counter, an increase of 705 over last fiscal year. The busiest day was September 10, 2012, with 341 water bills being processed. The average amount of water bills processed was 49 per day. 129 The tellers currently are assisting the water department with their drop -box payments and payments that are not processed through the mail. This began in September 2011 and 1,963 payments were processed. In 2012 fiscal year we have processed 9,937, averaging 57 mail -in water bills per day of processing. Due to the changes in receipting water bill payments over the Iasi year, the total dollars collected were processed along with the Water Departments deposits. DISBURSEMENTS Beginning August 2012, the payroll department began utilizing a paperless payroll system, thereby reducing the amount of payroll checks to be processed and released from the Treasurer's office to just the few new hires and/or direct deposit changes. All payroll and payable checks are released through the Treasurer's Office on approval of the Finance Director and the City Clerk (internal auditor). The City has gone green this year and as of August 17 no longer prints the majority of City employees' paystubs. Most employees participate in direct deposit and access their payday information online. The amount of checks processed is as follows: 2009 Payroll Checks 35,727 Vendor Checks -City & Court 16,098 130 2010 2011 2012 24,798 32,797 n/a 15,265 13,607 14,616