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2012-2013 Annual ReportOFFICE OF THE MAYOR JACK E. KIRKWY ;;$, 33000 CIVIC CEMER DRIVE MAYOR LIVCNIA, MICHIGM148154-3097 (734)488-2201 n FAX: (734)421-4870 r Q V p�~ January 7, 2014 TO: HONORABLE MEMBERS OF THE CITY COUNCIL FROM: MAYOR JACK E. KIRKSEY SUBJECT: 2012-2013 Annual Report Dear Council Members: This Annual Report summarizes the activities of Livonia's Departments, Boards, and Commissions during the 2012-2013 fiscal year. Following is a brief summary of several items and my thoughts. Finance Department The Finance Department identified a number of revenue -generating and cost-saving changes in the past year, including: • Specifications were prepared and proposals solicited for Companies to lease and manage the cell tower located at Rotary Park. The process resulted in a $275,000 signing bonus and increased annual rents over the next 20 years. This established revenue -generating strategy will Continue to be implemented as other tower leases expire. • The Department also played a key role in the research, investigation and implementation of the Employee Group Waiver Plan (EGWP), which is an alternative method of providing prescription drugs to Medicare eligible retirees. This program will result in annual savings of $400,000. Library Commission The Livonia Public Libraries lost more than one quarter of its revenue since 2006, including state aid, millages and fines. At the same time, the faltering economy has increased the number of residents using many of the library services. While circulation figures dropped in 2012-13 as compared to the previous year, library website usage was up 2 percent, meeting room attendance was up 5 peroent and program attendance was up 27 percent. To: Honorable Members of the Council January 7, 2014 Re: Annual Report Letter, 2012-2013 Page 2 Economic Development Over the past year, Livonia has seen considerable activity in all sectors of the local economy. Employment continues to remain strong. According to State figures, Livonia's jobless rate for the month of August 2013 was at 4.2 percent, down from 4.7 percent in August 2012. Nationally, the average Is 7.0 percent, with the State of Michigan and Wayne County at 8.7 percent and 11.1 percent, respectively. This past year also saw considerable improvements throughout Livonia's retail sector, and particularly along Middlebelt Road, south of Schoolcratt Road. This development and redevelopment spike was the result of synergy associated with the opening of the Menards home improvement store. Inspection Department To improve the administration and maintenance of contracts for the City Weed Mowing Program in 2012, the Inspection Department proposed and City Council approved extending the weed contract for two more years. The City previously raised administration fees in an effort to better cover our cost and decrease the number of people who utilize the City as their lawn service. The administration fees alone this year were $65,197. Information Systems In conjunction with the Mayor's Office and the Livonia Marketing Consortium, the Information Systems Department developed a new "splash page," a revised color configuration for existing pages and improved content to promote and market the city to visitors. The department and the Director of Administrative Services developed and now administer a new Facebook page known as "Livonia Community," which is growing steadily in its reach and provides residents timely and interactive discussion of topics and issues pertaining to the City. Summary The City's budgetary challenges continued last year, even as the local economy experienced a slight turnaround and housing values have begun Increasing forthe first time In years. As a result of Proposal A, municipalities like Livonia will take longer to recover lost tax revenue (estimated at 10-12 years). Despite continued costcutting, the City's employees are delivering quality services and doing more with less. Everyone is quite pleased that this will be the first year since 2011-12 that employees will not experience mandatory unpaid furlough days. To: Honorable Members of the Councll January 7, 2014 Re: Annual Report Letter, 2012-2013 Page 3 Responding to budget pressures, Livonia's elected leaders, department administrators and staff will need to continue to explore and develop new ways to increase collaboration and cooperative efforts with local governments and to further cut costs. Livonia continues to be a great place to live, work, learn and play. Strong community spirit and family values are reinforced by great public safety, quality of Iffe services, and unrivaled location and accessibility in the metro -Detroit area. Low unemployment, plentiful parks, a strong business climate, well-maintained roads, and great educational opportunities make Livonia a "second -to -none" City. This past year, Livonia was lauded by an independent research organization In two categories: As one of Michigan's best places to mise a young family and being the top place for job seekers in Michigan. I am confident that your review of this attached report will reveal that Livonia's various departments continue to display a strong commitment to delivering a high level of service to the community and finding creative approaches to new challenges. With the support of an engaged City Council and invested employee family, I am looking forward to great things in Livonia's future. Sincerely, �� Jadc E. Kirksey'- rr Mayor Enclosure OC: Clerk, Council, Finance, Law emailed: Leadership Staff CITY OF LIVONIA ANNUALREPORT FISCAL YEAR CITY OF LIVONIA, MICHIGAN A00UALREPORT Fiscal Year 2012-2013 TABLE OF CONTENTS Page No. Assessing Department ......................................................................... 1 Review, Board 0f....................................................................... 2 CityClerk .............................................................................................. 2 Civil Service Department ...................................................................... 7 Trustees, Board 0f................................................................... 15 Community Resources Department and Cable .................................. 19 Aging Commission ................................................................... 23 Arts {|0DUDUissi)D.................................................................... 24 Historic Preservation Commission ........................................... 25 Historical Commission .............................................................. 28 Human Relations Commission ................................................. 30 Youth Commission ................................................................... 30 DistrictCourt ....................................................................................... 32 Finance Department ........................................................................... 36 IDf>rmati0D System .................................... 38 FireDepartment .................................................................................. 42 Housing Commission .......................................................................... 49 Inspection Department ........ ............................................................. 52 Zoning Board 0f/\ooCab......................................................... 56 Building Code Board 0f/\ .......................57 LawDepartment ................................................................................. 57 Library Department &(|0OUOUisSioD.................................................. f)1 Parks and Recreation Department & Commission ............................. 64 Planning [�epWrtmCDt&Commission .................................................. 76 Police Department and EmergencyPreparedness......................... 88 Public Works Department ................................................................... !}6 Engineering Division ................................................................ 97 Public Service Division ............................................................ 102 Traffic Commission ........................................................................... 121 TrCaSUre[......................................... 122 The 2013 Stale Equalized Valuation of the City real and personal properly was $3,848,175,940 which relates to the following statistics: CLASS PARCEL COUNT VALUATION Residential 38,224 2,499,202,890 Commercial 1,782 673,958,380 Industrial 433 218,238,860 Personal 4,349 456,775,810 $ 3,848,175,940 In addition, valuation under the Special Ads provided total valuation of $128,075,270 as follows: IFT Real 26,795,310 Turbo/Brownfield 23,797,770 IFT Personal 77,482.19 $128,075,270 All property appeared on the assessment roll at 50.00% of true cash value as mandated by Stale Law. Annual sales studies are conducted in order to determine market growth by neighborhood. The results of these studies are utilized to adjust area values to the required 50% of true cash value. The appraisal and maintenance of all residential field data is the responsibility of this department. Records for 51 new homes were created. Revisions to approximately 716 existing property field sheets were made, which is a 22% decrease over the prior year. Commercial and Industrial new buildings, alterations and additions numbered 101 and were reviewed for value for the 2013 assessment roll. The citywide canvass continues this year with the entering of the data gathered in prior years and the continuation of the field review of property record cards. This is an ongoing project with the goal of bringing the assessing office in closer compliance with the requirements of the Stale Tax Commission with regard to assessing procedures. For 2013, Transfer Affidavits totaling 1,536 and Homesteads, Rescissions, Conditional Rescissions and Denial Forms totaling 2,772 were interpreted and processed on a daily basis. Lots splits and combinations are processed by this department. This office reviews petitioners applications and departmental correspondence for compliance with city ordinances and procedures. If a split is nonconforming Council action will be required. Approximately 17 splits and combinations were completed in 2013. Ofthese, one required Council action. Several prior years of Michigan Tax Tribunal appeals were finalized. A total of 245 appeals were completed. Of this number there were 208 full tribunals, 27 residential small claims and 10 commercial & industrial small claims, for the years 2011 —2013. This is a decrease of 163 completed cases over last year. Over 4,500 personal property statements were processed for the 2013 assessment roll. A continual inspection of properties in the city is being done to verify the fixed assets in the business as of tax day of each year. The December Board of Review meeting was held on Tuesday, December 11, 2012, in accordance with Section 211.53b of the General Properly Tax Law of Michigan, to correct all mutual mistakes of fact and clerical errors. The Livonia City Council, on January 28, 2013 (CR#20-13), set the place and dates for the 2013 March Board of Review meetings as scheduled by the Assessor and notice was given and published in the local newspapers. The Board of Review meetings convened Tuesday, March 5, 2013, for an eight (8) day session of public hearings, which included two evening sessions. Members William Tancill, Jollietta Coleman and Vahan Nazarian were in attendance. The Board heard 170 taxpayer appeals and acted on 111 mail -in petitions. Determination notices were mailed on April 5, 2013. State law requires a July Board of Review meeting to correct clerical errors and mutual mistakes of fact. This meeting was held on Tuesday, July 16, 2013. CITY CLERK This office is administered by the City Clerk, elected for a four-year term at an odd year election conducted by the City of Livonia. The powers and duties of the City Clerk are set forth in the City Charter and statutes of the Stale of Michigan. The Clerk is assisted by a Deputy Clerk and a staff of six who are trained specialists in delivering a variety of services to the citizens of Livonia and the several departments of the City administration, i.e.: (a) 'The Clerk shall be clerk of the Council and shall attend all meetings of the Council and keep a permanent record of its meetings ..." This responsibility involves receiving all correspondence and communications fled with the Clerk for transmission to the Council; preparing official agendas for both Council Regular and Study Meetings; laking and transcribing complex minutes of all Council proceedings for the official journal as well as for all Public Hearings conducted by the Council as required by law; notification and publication of Notices and Public Hearings and Council proceedings in the official newspaper as designated by the City Council; preparation and forwarding of true copies of Council actions to the parties affected; maintaining the official record of all Ordinances enacted by legislative actions. 1111 Nei 1101 110061/_\rVl=1 r] =1J_1AILTil 4 Al City Council 2012 2013 Study Meetings 24 24 Regular Meetings 24 24 Special Meetings 0 0 Council Resolutions Recorded 452 371 Ordinances Adopted 39 28 Public Hearings Conducted 30 19 (b) 'The Clerk shall perform such other duties as are required of that office by State or Federal law, the City Charter, the Council or Ordinances of the City." DEPARTMENT OF VITAL STATISTICS Required by State Statute to record and file a record of all deaths and births occurring within the City for subsequent transmittal to the State and County Department of Health and make available for certification copies of such records, as can be legally released. VITAL STATISTICS (DECEMBER 2012-2013) 2012 2013 Births Recorded 880 876 Deaths Recorded 1625 1524 FEES COLLECTED $122,550 122,47 (c) 'The City Clerk shall issue and sign all licenses granted and shall register same. LICENSING During the fiscal year this office of the City Clerk accepted and processed, etc., under Title 4 of the Livonia Code of Ordinances, the following licenses: TYPE 2012 2013 Gas Stations, Dry Cleaners, Amusement Places, Taxi, Trailer Rental, Solicitors, Vending Machines, Restaurants, Caterers, etc. 1,195 1,300 FEES COLLECTED $51,550 $61,700 Garage, Basement, Rummage Sales 1,818 1,750 FEES COLLECTED $9,755 $8,895 Pet Licenses 3,092 4,200 FEES COLLECTED $24,736 $33,600 Bicycle Licenses 29 16 FEES COLLECTED $87 $48 (d) "The City Clerk shall receive for fling: zoning petitions, subdivision plats, security bonds, etc. Comprehensive files covering all phases of development of new subdivisions: from the Public Hearings of the City Planning Commission in proposed plats, to the fling of all bonds and payment of financial assurances established in the City Council's Master Bond Resolutions, to the final signatures of the City Clerk after the final plat approval is given by the Council." NUMBER AND TYPE OF PETITIONS FILED 2012 2013 Zoning 6 4 Vacating 0 3 Miscellaneous (Waivers) 31 30 New Plats Authorized (Preliminary) 1 0 Final Plats 0 0 Extensions 0 0 (e) Publication and Legal Notices The City Clerk is responsible for the publication of the City Council's proceedings in the official newspaper of the City and the M insertion of Public Notices required by law of Public Heanngs and all Ordinances duly adopted. In addition, Ordinances are panted, collated and distributed to all departments and interested parties. A complete file in excess of 2,943 separate Ordinances is maintained, and the Livonia Code of Ordinances is continually updated, as amended, and on file in the City Clerk's office. (f) Duplicating and Mailing Figures The City Clerk's office produces copies of the following materials for meetings of the City Council. 2012• 2013• Council Regular Agendas 1248 1248 Council Study Agendas 1488 1488 Special Regular Agendas N/A N/A Special Regular Minutes N/A N/A Council Regular Minutes 408 408 Council Study Minutes 480 408 Attorney Notes for Council Regular Meetings 864 864 Synopsis of Regular Council Minutes 96 96 Council Public Hearing Notices 1530 1071 Public Hearing Minutes 660 418 "Tables indicate number of sets required per year for distribution for each activity; number of pages varies by event and is not included in total. (Agenda totals include copies for the public.) MAILING FUNCTION All City Departments' outgoing mail is handled through mailing equipment in the City Clerk's office and the required postage in 2013 totaled $99,104.50. All incoming mail is handled daily by the Clerk's office and is distributed to the various departments of the City. (g) Election Commission of Livonia (Authority - Stale Statute) The City Clerk presides as Chairperson of the three-member Election Commission consisting of the Clerk, Mayor and City Attorney, charged with the responsibility of conducting all elections within the City. The compensation of election personnel shall be determined in advance by the Election Commission. In any case where Election procedure is in doubt, the Election Commission shall prescribe the procedure to be followed. STATISTICS RELATING TO THIS FUNCTION 2012 2013 Elections Held in City 1 Presidential 1 Special School Primary 1 City General 1 State Primary 1 Special Primary 1 State General 2012 2013 New Registrations 7,852 6,914 Total Registered Voters 75,039 74,701 Change of Name 503 419 Change of Address 2,754 3,121 Cancellations 5,419 2,434 Registrations by Mail 2,563 1,143 Number of Absentee Ballots Issued 30,959 6,351 AV Applications Issued 30,959 6.351 Notices of Election Inspectors 1,395 329 Notice of Cancellation of Registration 623 347 Sale of Voter Registrations Lists $1,216.73 $1,157.01 (h) Other Duties and Responsibilities of the Clerk The Clerk shall have power to administer all oaths required by State Law, the Charter and Ordinances of the City. The Clerk shall be custodian of the City Seal and shall affix it to all documents and instruments requiring the Seal, and shall attest the same. The Clerk shall be custodian of all papers, documents and records pertaining to the City of Livonia, the custody of which is not otherwise provided for by the Charter. As custodian of records, the office of the City Clerk instituted a program of microfilming the birth and death records of the City in 1985. In 2007, all birth and death records were scanned to create CD-ROM's. The Clerk shall give the proper officials of the City ample notices of expiration or termination of any official bonds, franchises, contracts or agreements. The Clerk shall examine and audit all accounts and claims against the City. In 2013, the Clerk examined, pre -audited and signed approximately 14,250 vouchers issued by the Department of Finance for transmittal to the City Treasurer. The Clerk shall possess and exercise the powers of a Township Clerk so far as the same are required to be performed within the City. The Clerk shall certify by signature all Ordinances and Resolutions enacted or passed by the City Council. The Clerk, as custodian of the cemeteries under City jurisdiction, is in charge of all burial procedures and in 2013 there was one (1) authorized opening and closing at the cemeteries. REGULAR BUSINESS The Civil Service Commission held twelve (12) Regular meetings and two (2) Special meetings during fiscal year 2012-13. LABOR RELATIONS During fiscal year 2012-13, the City commenced negotiations with the Livonia Police Officers Association (LPOA); AFSCME Union Local 192; and AFSCME Union Local 1917 for renewal of their contracts for the period December 1, 2013, to November 30, 2016. Labor -Management Committee meetings have been held to resolve employee grievances or concerns fled by members of the AFSCME Local 192, the Livonia Police Officers Association, the Livonia Police Lieutenants and Sergeants Association and the Livonia Fire Fighters Union. These Committees consist of representatives of the Union and the City. In the event the employee grievance cannot be resolved at the committee level, the grievance procedure permits appeal to the Civil Service Commission and, if not resolved, through mediation and/or formal arbitration. PERSONNEL REVIEW COMMITTEE The Personnel Review Committee comprised of the Human Resources Director, the Director of Finance, and the Director of Administrative Services mel twenty- two (22) times during the year and reviewed and made eighty-five (85) recommendations to the Mayor on all new hires, replacement personnel and promotions. EMPLOYEE BENEFIT PROGRAMS HOSPITALIZATION -MEDICAL INSURANCE PLANS Effective March 1, 2013, the City's cap for annual contribution to active employee health insurance consistent with Public Act 152 is 0 Single coverage - $5,692.50 0 Two�person coverage -$11,385 0 Family -$15,525 Public Act 152 is the new stale law which requires increased public employee premium sharing for health insurance. The City of Livonia provides a lower cost option for employees. In accordance with Public Act 152, all employees who are receiving employer provided medical coverage of any kind must contribute an amount based on the applicable hard caps. For family and 2 person subscribers a weighted average is used. Effective March 1, 2013, the monthly amounts are: General non -court employees Single Two Person / Family Community Blue 3 $ 35.00 $ 35.00 Blue Choice $ 35.00 $247.00 District Court employees Community Blue 3 $ 35.00 $ 35.00 Blue Choice $ 35.00 $275.00 LFFU employees Community Blue 3 $ 35.00 $ 35.00 Blue Choice $ 35.00 $240.00 LLSA & Police Command Community Blue 3 $ 35.00 $ 35.00 Blue Choice $ 35.00 $236.00 LPOA employees Community Blue 3 $ 35.00 $ 35.00 Blue Choice $ 35.00 $241.00 Also, pursuant to union contracts, employees must pay the portion of the cost of their Blue Choice plan that is higher than the cost of the equivalent Blue Cross/Community Blue PPO Plan. Effective March 1, 2013, the monthly premiums for Blue Choice health insurance coverage were greater than the premiums for Blue Cross/Community Blue 3, therefore employees were required to pay the difference between the rales on a monthly basis. The annual Health and Wellness Fair was held on four (4) separate afternoons during January 2013 at various City locations, including the Police Headquarters Training Room, the Department of Public Works Administrative Conference Room, the City Hall Fifth Floor Gallery and the District Court Conference Room. Employees and retirees, along with their immediate family members, were encouraged to attend. Representatives of the City's occupational health services providers were present to answer questions. In addition, representatives from the Blue Cross/Blue Shield (BCBS) hospitalization/medical insurance plans, sponsored by the City, were present to permit employees to review and compare plan provisions and obtain assistance with health care questions or problems. The meetings were attended by sixty-one (61) employees and family members. At the end of the fiscal year, the employee and retiree hospitalization/medical insurance enrollments are: (BC/BS) Preferred Plan 364 Retiree subscribers 316 Retirees on Medicare Blue Cross/Blue Shield 84 Employee subscribers Blue Choice PPO 198 Retiree subscribers Retirees 84 Retirees on Medicare Community Blue 2 54 Retiree subscribers 148 2 Retirees on Medicare Community Blue 3 402 Employee subscribers 20 Retiree subscribers 2 Retirees on Medicare 1 COBRA A total of fifty-five (55) full-time employees "opted out" of insurance coverage during the 2013 open enrollment period and received $1,000.00 in lieu of hospitalization/medical coverage. LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT PLAN The City of Livonia currently contracts for group life insurance with the Reliance Standard Life Insurance Company at the rate of 18.2 cents per $1,000 per month volume. Accidental Death and Dismemberment (AD&D) group insurance coverage is also provided by Reliance at a rate of 1.5 cents per $1,000 volume per month. Current Insurance Volumes Insurance Number Amount Employees 573 $32,565,602.88 Retirees @ $3,000 19 $ 57,000.00 Retirees @ $3,500 148 $ 518,000.00 Retirees @ $5,000 214 $ 1,070,000.00 During the fiscal year, a total of $81,704.22 in life insurance and AD&D premiums were paid to Reliance Standard Life Insurance Company. There were ten (10) retiree death claims totaling $39,000. WEEKLY DISABILITY INCOME PLAN The City of Livonia is self-insured for the weekly disability income coverage. Since December 1, 2010, the disability claims are administered by CMI (previously Citizen's Management, Inc.) This benefit provides $250/wk to disabled general full -lime employees and $125/wk to disabled part-time employees for up to 45 weeks; $125/wk for disabled Police Dispatcher full-time employees for 45 weeks; $42/wk for the first 12 weeks and $100Avk for the 40 week balance of 52 weeks for disabled uniformed police and fire employees; and $200/wk for up to 45 weeks for District Court employees. The total premium paid to Citizen's Management, Inc., to administer the program was $10,125.00. General and District Court employees receive benefits when sick leave benefits are exhausted. Police and fire employees receive benefits in addition to sick leave benefits. During the Fiscal Year 2012-13, there were a total of seventeen (17) weekly disability income claims to employees. A total benefit of $27,926.81 was paid by this self-insured program. TUITION REIMBURSEMENT The Civil Service Department staff administers the general employee union tuition reimbursement programs. Twelve (12) members of AFSCME Union Local 192 expended $3,943.05 out of the maximum allocation of $10,000.00 during the fiscal year. Two (2) members of the AFSCME Supervisory and Technical Chapter of Union Local 1917 expended $475 out of the maximum allocation of $3,475 during the fiscal year. OPTICAL PLAN The City offers an optical benefit program with two providers: Coop Optical and RxOplical who have multiple area locations. Employee usage and costs incurred during the fiscal year at these centers or through the reimbursement option were: Safety Glasses 5 $ 227.50 Direct Reimbursement 46 6,342.62 Co -Op Optical 26 2,048.00 RxOolical 89 8739.85 Total 166 $17,357.97 The City also offers an optical reimbursement program as an option. DENTAL PROGRAM All employee groups have a dental reimbursement program. Employees may elect a direct payment to the Denfist. The City provides an annual payment of 10 $700 per employee. Billing for services rendered during the fiscal year must be submitted within 30 days of the November 30th fiscal year end for consideration. A summary of the employee reimbursements and hardship advances during the fiscal year to date is: Number of Total Average Transactions Amount Paid Paymen Reimbursement/Direct Payment 836 $259,597.08 $310.52 Dental reimbursement may also include payment for Dental Insurance premiums. LFFU members participate in a dental insurance program. The program is administered by the union. ORTHODONTIC SERVICES General employees, Court employees, LFFU, LLSA and Police Command are eligible for 50% of the fees for orthodontic services for a lifetime maximum of $1500 per family. Coverage is limited to the employee, spouse and dependent children until the end of the year the dependent reaches age 19. LPOA employees are eligible for 50% of the fees for a lifetime maximum of $1000 per family. A summary of the orthodontic service claims received this fiscal year is Number of Claims Total Amount Paid Police/Fire 4 $ 2,956.44 General 4 $ 1,830.00 Total 8 $ 4,786.44 WORKER'S COMPENSATION PROGRAM The City of Livonia contracts the self-insured workers disability compensation program with a third party administrator, CMI (previously Citizens Management, Incorporated). The contract period for these services is effective December 1, 2012, through November 30, 2013. Recommendation from the Finance Department to City Council is to authorize execution of a contract for the period December 1, 2013, through November 30, 2014, with CMI for workers' compensation claims and Midwest Employers Casualty Company to provide excess insurance coverage when losses from any one claim reaches $750,000. The total paid on all claims through CMI (previously Citizens Management Inc.) from December 1, 2012, through November 30, 2013, is $221,659.43. There were eighty eight (88) new claims submitted during this period. The total paid on all claims through CompOne Administrators, Inc. (previously Accident Fund) from December 1, 2012, through November 30, 2013, is 11 $392,578.71. These payments are for claims that started prior to December 1, 2009. The total paid on all claims includes weekly wage loss indemnity benefits, medical services, related legal, vocational rehabilitation and other related professional expenses. Employees receive treatment for work-related injuries or illness at Providence Corporate Health Services and Midwest Health Center. UNEMPLOYMENT COMPENSATION PROGRAM The City of Livonia participates in the self-insured Michigan Municipal League Unemployment Compensation Group Account. The firm of Equifax is the service agent of this group account. The Civil Service Department responded to approximately thirty-five (35) former employee claims for unemployment benefits fled with the Michigan Employment Security Administration (MESA). Charges for 2013 are $61,908.3. CITY PHYSICIAN AND MEDICAL CLINICS Pre-employment, retum-to-work and occupational injury/illness medical examinations and treatment are provided by the authorized City Physician, St. John Providence Corporate Health Services. Also, St Mary Mercy Hospital has provided medical services for Police and Fire personnel and emergency services only for general employees. One hundred -sixteen (116) regular employee and temporary employee preemployment (full-time and part-time) examinations and seventy-five (75) physicals for return to work examinations were conducted. Dr. Lyle Danuloff, Ph.D., the Citys Consulting Psychologist, completed thirty (30) evaluations for Public Safety new hire employees. Dr. Linda Forsberg, Ph.D., conducted one (1) Psychological examination for a Police Service Aide new hire position. In addition, there were medical consultations with regard to employee health and occupational safety matters as it related to infectious diseases and worker's compensation claims, including continuation of preemployment auditory, TB and pulmonary function examinations for fire fighter and police officer new hires in compliance with MIOSHA requirements. Alcohol and drug testing for employees assigned to drive specific types of Department of Public Works vehicles are coordinated in compliance with federal regulations. Providence conducted four (4) MCOLES Physicals for entry into the Police Academy and three (3) ft -for -duty evaluations for the City. SAFETY A representative from St. John Providence Corporate Health Services conducted the Bloodborne Pathogens Training for Department of Public Works staff. Building Maintenance employees attended one of the three training sessions and eighteen received the Hepatitis B vaccination. One hundred -one (101) employees received service recognition awards in FY 2012-13. 12 Level of Service Service Awards Presented Five Years 31 Ten Years 13 Fifteen Years 26 Twenty Years 9 Twenty -Five Years 33 Thirty Years 4 Thirty -Five Years 3 Total 119 APPLICANT RECRUITMENT The Civil Service Department has continued an affirmative recruitment program through newspaper advertisements in the Observer/Eccentric, the Detroit News/Detroit Free Press, and notices to various colleges, training schools, MESA, handicapper rehabilitation services, and minority community based organizations. The total number of advertisements published during Fiscal Year 2012-13 were: the Detroit News — 9; Livonia Observer — 9; several professional association publications, the Internet recruitment service Falcon Associates (Government jobs), the City of Livonia Spring and Fall News, and Cable Channel 8. EQUAL EMPLOYMENT/AFFIRMATIVE ACTION In accordance with the Affirmative Action policy adopted by the Civil Service Commission, the Civil Service staff continued its efforts to make examinations and position descriptions as job-related as possible. Proposed qualifications for each new examination were reviewed by the respective Department staff and the Civil Service Commission in order to establish prerequisites which were appropriate to the positions being filled. The staff also prepares a monthly summary report to the Civil Service Commission concerning the race and gender characteristics of all applicants for open -competitive examinations, the resulting eligible lists, and all regular employee hires and terminations. EXAMINATION PROGRAM The Civil Service staff continued to prepare and administer open -competitive and promotional examinations as requested by City Department Heads. During Fiscal Year 2012-13, a total of 20 open -competitive and 12 promotional examinations were announced. The Civil Service Department received 559 applications as of October 31, 2013, for open -competitive examinations and 61 for promotional examinations during the fiscal year. In addition the Department processed 340 applications for temporary employment opportunities in various Parks and Recreation positions; 59 applications for Seasonal Laborer; 22 applications for Seasonal Clerk; 37 applications for Student Page; 63 applications for Library Page; 5 applications for Substitute Librarian; 14 applications for Temporary Clerical; 7 applications for School Crossing Guard; and 20 applications for Police Reserve Officer. 13 TRAINING During FY 2012-13, the Civil Service Department sponsored several employee- treining activities. Between December 2012 and November 2013, Civil Service Staff coordinated multiple educational presentations sponsored by financial representatives from the Deferred Compensation 457 Plan providers including Nationwide Retirement Solutions, ICMA Retirement Corporation and Community Choice Credit Union. Forty-five (45) employees scheduled on-site individual appointments with the provider representatives. Great West Retirement Services is the Plan Administrator for the 401(a) Defined Contribution Plan. The Account Representative, Greg Wood, conducted numerous on-site meetings and training sessions in 2013. Approximately eighty- two (82) employees attended the sessions in which enrollment, investment education and training was discussed. Thirty-eight (38) new employee enrollment fors were submitted. Two training seminars were held to provide information to new employees regarding accounts and products offered by Great West. Fifty-five (55) employees attended the presentations, specifically employees hired during the period August 2012 through Augusl2013. EMPLOYEE ASSISTANCE PROGRAM For the FY 2012-13, a total of 7 employees, 2 employee family members and 1 resident received crisis intervention individual counseling sessions limited to 5 sessions totaling $400 per individual. In addition, EAP providers have been called upon to assist Departments with group conflict resolution meetings. Services totaled approximately $2,460. The Community Development Block Grant (CDBG) program has mirrored their behavioral health -counseling program to the City's EAP and uses many of the same referral network of providers. A total of $3,495 in CDBG funds has been expended during FY 2012-13 to pay for counseling services provided to 12 low- income residents. SPECIAL PROJECTS 1. The Civil Service staff coordinated two (2) Employee Blood Drives in 2013. A total of forty (40) pints of blood were donated by City employees during the drives, conducted in January and May. 2. The Critical Incident Response Team (GIRT) comprised of members from Police, Fire, Law, Public Service, the Mayors Office, the Council Office, the Director of Emergency Preparedness and Civil Service continued its mission during the past year. The Team continues to evaluate potential violence problems and recommends assessment or intervention plans. The members of the Team have not responded to any possible workplace violence situations this year. 14 3. Credential Check Corporation has been used to conduct background investigations of general employee new hires. Following is a report on the activities and accomplishments of the Board of Trustees of the Livonia Employees Retirement System for the period December 1, 2012, through November 30, 2013: 1. DEFINED BENEFIT PLAN a) The Board of Trustees held twelve (12) Regular meetings and one (1) Special meeting during this period. b) As of November 30, 2013, the Defined Benefit Plan had five hundred fifty-four (554) retirees or surviving spouses plus eleven (11) Eligible Domestic Relations Orders (EDRO's) (Divorced Prior to Retirement) and four (4) Alternate Payees (Divorced after Retirement) for a total of five hundred sixty-nine (569) receiving pension checks. Twenty- three (23) City retirees died during fiscal year 2012-2013. The total pension payroll fiscal year to dale is $15,207,012 through November 2013. c) The team of David Sowerby and Kenneth Johnson, Loomis -Sayles and Company advises the Board on investments for the Defined Benefit Plan and uses discretionary power regarding investments subject to confirmation by the Board. The Board approved investment transactions by Loomis -Sayles and Company at regular meetings. The Defined Benefit portion of the fund managed by Loomis Sayles had a market value of $201,468,576 as of October 31, 2013. d) In May 2013, the Board reviewed the sixtieth (60th) annual actuarial valuation as of November 30, 2012, for the Livonia Employees Retirement System, prepared by the Board's Actuary, Rodwan Consulting Company. The Plan covered five hundred sixty-seven (567) retirees; twenty-one (21) deferred and one hundred fifty-five (155) employees for a total of seven hundred forty-three (743). The Actuary reported that the accrued actuarial condition of the Retirement System is "good" Continuation of this condition is dependent upon future investment experience and receipt of required contributions. 15 e) The funded ratio of actuarial value of assets to actuarial accrued liability for the Retirement System Defined Benefit Plan was 93.0% as of November 30, 2012. f) On June 6, 2013, the Board signed an Investment Consulting Agreement between the City of Livonia Employees Retirement System and NEPC, LLC. John Krakowiak, Sr. Consultant of NEPC, LLC, will provide the consulting and performance evaluation services to the Board. Note: Due to reorganization within Bank of America (the parent company), Merrill Lynch was no longer able to provide consulting or performance evaluation services to the Retirement System effective October 17, 2012. g) The Board has a $10,000,000 investment in a Real Estate Investment Trust (REIT) managed by Seminole Asset Strategies (SAS). Staff and board members attend SAS investment update meetings quarterly. Total interest earnings on the SAS REIT from December 1, 2012, through October 31, 2013, were $481,250. h) The Board has a global real estate investment with Cohen & Steers Capital Management Inc., in a Real Estate Investment Trust (REIT), separately managed account. The account market value reported as of October 31, 2013, was $6,106,056. Note: The Board has taken earnings of $5 million out of the REIT and transferred the funds into the Loomis Sayles Large Cap Account for further investment at the discretion of the Investment Manager. ($3.5 million in February2005, and $1.5 million in March 2006) i) The total defined benefit fund value was $215,009,727 as of October 31, 2013. j) Sixty (60) requests for retirement estimates under the Defined Benefit Plan were processed by the Civil Service Department Staff. k) Members of the Board and staff continued their education required as fiduciaries by attending the Michigan Association of Public Employees Retirement System (MAPERS) Conferences at Shanty Creek Resort, Bellaire, Michigan, from June 2 to June 4, 2013; and at the Amway Grand Plaza Hotel & DeVos Place Convention Center, IE Grand Rapids, Michigan, from September 22 to September 24, 2013. Board members and staff also attended a special subject educational meeting on February 8, 2013. 2. DEFINED CONTRIBUTION PLAN a) The Board of Trustees held twelve (12) Regular meetings during this period. b) The Defined Contribution Plan Administrator continues to be Great West Retirement Services. c) The Defined Contribution Fund had a total account ending balance of $52,110,391 as of September 30, 2013, four hundred len (410) active participants; ninety-two (92) participants who terminated employment and have an ending account balance; and four (4) participants with a zero ending account balance. d) As of November 30, 2013, a total of one hundred forty-two (142) employees have retired under the Defined Contribution Retirement Plan. 3. LIVONIA RETIREE HEALTH AND DISABILITY BENEFITS PLAN (VEBA) a) The Board of Trustees held twelve (12) Regular meetings during this period. b) Mr. Sowerby and Mr. Johnson advised the Board on investments for the VEBA. The VEBA had a market value of $81,805,132 as of October 31, 2013. Note: The VEBA was established at the recommendation of the former -Actuary to the Board of Trustees, Gabriel, Roeder, Smith and Co., forpurposes of placing in a tax free trust, monies to pay for post -employment hospitalization -medical insurance benefits for members of the DB and the DC Plans, as well as to provide separate funding for DC Plan member disability retirement benefits. c) In May 2013, the Board reviewed the fifteenth 15" annual actuarial valuation as of November 30, 2012, for the VEBA, as prepared by the Board's Actuary, Rodwan Consulting Company. The amortization periods adopted by the Board of Trustees for the funding purposes of this Plan are 30 years for disability benefits and 40 years for health insurance benefits. The 40 year amortization period produces a contribution that is less than the Annual Required Contribution (ARC), and results in a contribution deficiency in the Plan's financial report. 17 d) The fund had actuarial computed assets of $65,666,804 and the funded ratio of actuarial value of assets to actuarial accrued liability for the City of Livonia Retiree Health and Disability Benefits Plan and Trust (VEBA) was 38.8% as of November 30, 2012. The unfunded liability is $103,696,604. e) Effective December 1, 2006, through negotiations with City employee groups, the City's VEBA Plan was amended to require an employee contribution in the form of a salary reduction to the Plan for post -employment health care benefits. LPOA, LFFU, LLSA and all general employees (including District Court employees) hired before the dates listed in Section 'T' below are contributing 2% of pension eligible wages to the VEBA Plan. (This does not include overtime earnings and this contribution is in no -tax dollars.) As required by federal law, non-union employees were provided a non-reversible opportunity to opt -out of the health care provisions of the VEBA. A total of 16 non -represented employees elected to opt - out of the VEBA Plan. The City saves mom than $136,000 per year in contributions as a result of these employees opting out of the VEBA. General non -represented employees hired after December 1, 2009; AFSCME Union Local 192 and AFSCME Union Local 1917 employees hired on or after September 8, 2011; uniformed police employees and police dispatchers hired on or after November 2, 2011, and LFFU members and District Court employees hired after December 1, 2012, must participate in the City sponsored Vantagecare Retirement Health Savings (RHSP) Plan instead of the VEBA. This plan allows the employee to accumulate assets tax-free to be used for eligible healthcare related expenses upon termination. The new employees contribute 2% of their pension wages to the program. Employee contributions are vested immediately. The City contributes $50 per pay period. Upon termination after len years of service, the accrued sick leave payout is deposited in the account for all non -Fire employees. With regard to the direct City contributions, the following vesting schedule applies: Years of Completed Service Vesting Percentage 0-4 0% 4+ 100% In the event of the retiree's death, remaining assets will be transferred to an account for continuing tax-free use by the surviving spouse and/or dependents for their own qualifying health IE expenses. Any remaining assets after the death of the spouse and dependents will revert to the Plan. In addition, should the employee terminate employment before 4 years of service, non - vested assets will revert to the Plan. As of November 30, 2013, eighty-three (83) employees are enrolled in the Plan. g) The Board received $286,165.94 from the Centers of Medicare Retiree Drug Subsidy Program. This payment represents a return to the VERA for prescription drug costs for Medicare retirees and spouses and covers the period January 1, 2010 through November 30, 2011. The funds were electronically deposited into the VEBA account on February 19, 2013. The Board has received a cumulative total of reimbursements since January 1, 2006 of $1,656,861 from the RDS program. h) The City has changed prescription drug processors effective January 1, 2014, from Blue Cross Blue Shield to AmWins for Medicare eligible retirees. It is estimated this change will increase reimbursements from the Retiree Drug Subsidy Program to approximately $500,000/yr. Further, the City will not need to engage the services of an Actuary to attest that the City's insurance program is equal or better than the Medicare D mandated program. Finally, the City will receive reimbursements monthly rather than annually. COMMUNITY PROJECTS Publications 0 City Newsletter — Three (3) issues published and mailed to approximately 43,000 residences and businesses. The Newsletter is now published three (3) limes a year instead of four (4). Community Gardens 0 Cash collected for Garden Plots $6,530 0 Plots available for planting 243 and 18 corn row plots 0 Plots purchased 230 0 Plots purchased by residents 152 at $25 0 Plots purchased by non-residents 78 at $35 Richard Slrzalkowski (Program Manager) hours for 2013: 238 hours In January of 2013, the gardeners from 2012 were contacted to pay for their plots if they wished to continue gardening in 2013. Open enrollment became available to everyone the last week of March. This year, the Probation Department had 19 two plots; the produce was donated to Livonia Senior Housing. The gardens were staked by the 16th District Court Probation Department in May. The Department of Public Works delivered wood chips and compost. Richard was available three days a week during the time the gardens were open in order to assist gardeners with any issues that might arse. In September, we held the Annual Gardeners' Picnic which was well attended. On October 5th, we closed the Gardens and once again, the Department of Public Works plowed the gardens under. The District Court probationers cleaned up the gardens. Volunteer & Special Protects 0 Information & Complaint Center — (2) volunteers and staff responded to City calls as well as Non -City calls. There were no TTY/TDD calls or formal complaints processed. Resident Assistance 0 Emergency Help — Emergency Service Program funds assist low-income households with food gift cards when emergency need is proven and funds/cards are available. We are also an active member with the Livonia Cares organization. 0 Temporary Emergency Food Assistance Program (TEFAP) — Food was distributed to 3,244 low-income households (5,023 people), with the assistance of 14 volunteers who worked over 1,010 hours. These hours do not include the District Court Work Program which provided an average of 15 probationers who helped unload the deliverytrucks, moved the items to the distribution areas and helped the residents gather their food and load their cars (approx. 1,080 hours). 0 We are also partners with Forgotten Harvest, a food rescue organization that provides our low-income residents with fresh fruits, vegetables, and dairy items. Over 103,000 pounds of food was distributed to our residents. 0 Non -Food Pantry Referrals - 720 referral fortes were issued to TEFAP- qualifed residents for boxes of assorted personal hygiene and household goods/supplies supplied by Holy Cross Lutheran Church and Newburgh Methodist Church. 0 Holiday Assistance — 160 TEFAP-qualified households were referred to local sponsors for holiday food assistance. The Community Resource Department also works closely with the Goodfellows to ensure that no child/family is without a Christmas. City Commissions/Guttural Activities Clerical, technical and budgetary assistance was provided to the Aging, Arts, Cable, Historical, Historic Preservation, Human Relations and Youth Commissions. PTO LIVONIA COMMUNITY TRANSIT (LCT) Community Resources has the administrative responsibility of providing transportation for Livonia senior citizens and disabled residents. This program is called Livonia Community Transit. Transportation is available with a reservation, seven days a week, on a first-come, first -serve basis. Livonia Community Transit also provides 'To Work" service for people coming to Livonia using the SMART and D -DOT bus systems. This service picks up riders from hubs located at Millennium Park as well as near Botsford Hospital and then takes these riders to pre -determined stops. 'To Work" riders are picked up in the morning at 6:00 a.m., 7:00 a.m. and 8:00 a.m. and again for the return trip at 4:00 p.m., 5:00 p.m., and 6:00 p.m. Municipal Credit contracts and Specialized Services grants, administered by SMART, are monitored and prepared by the Community Resources staff. The Livonia Community Transit system has a fleet of 18 vehicles (small buses and vans). The vehides are driven by 23 part-time bus drivers, all with Commercial Drivers Licenses. The Transit office is supervised by a Grant Manager and three other part-time employees that help coordinate the drivers and the route schedules. The system served over 51,000 riders. These rides totaled over 252,211 miles and approximately 18,558 service hours. Revenue from bus fares totaled approximately $80,000. SENIOR CITIZEN PROGRAM Civic Park Senior Center Participation in activities during 2013 totaled approximately 197,421 seniors. There were 11,500 congregate meals served. Activities included: health screenings, educational classes, support groups, fitness classes, cards and games, art & crafts, senior sports, computer lab, Medicare counseling, senior picnic, senior resource fair, craft show, holiday parties, Detroit Symphony Orchestra trips, Farmer's Market trips, etc. Volunteers logged 9,000 hours. SUPPORT SERVICES, GIFTS, GRANTS, AND TRANSPORTATION C. D. B.G. and Community Transit funds totaled $48,000. Donations in the amount of $11,000 were received. Federal and State grants and donations provided 0 7,111 one-way rides through the senior transportation program 0 22,431 meals were delivered by volunteers to home -bound seniors Focus Hope The City of Livonia has the responsibility of administering the Focus Hope food program to senior residents 60 years or older who income qualify. In 2013, 470 food boxes were distributed to a maximum of 47 low-income senior households assisted by five (5) volunteers. The distribution originates from the Civic Park Senior Center on the first Wednesday of every month. Livonia Youth Assistance Program REFERRALSOURCES: 21 2013 Referrals: 44 new cases — (28 Male and 16 Female) Carry over cases from 2012: 63 Total cases served in 2013: 107 These numbers are accurate as of November 30, 2013. 2013 cases represent the following referral agencies: 29 Livonia Police Department 12 Surrounding police departments (Westland, Novi, Northville) 3 Voluntary referrals from family members 0 29 parents completed 208 hours of instruction with our Alternative 0 Parenting Skills group. 0 Program youth performed 862 hours of community work service. 0 50 youth completed 605 hours of instruction in "Project Impact' (social 0 living skills) group. 0 31 youth attended the county jail lour. 0 42 drug tests were administered 0 241 youth used the services of the Youth Employment Resource Center that listed over 1,235 job openings. High school visits included 305 students: (45 -Churchill, 75 -Franklin, 95 -Stevenson and 90-Clarenceville). 0 Wayne County grants: 1/1 01h Mill Fund $19,100. LIVONIA CABLE TELEVISION COMMISSION In 2013, Livonia Television (LTV) continued providing viewers on Brighthouse Networks (channel 8) and AT&T U -verse (channel 99) with high-quality programming, promoting Livonia's programs and services. As of early November 2013, LTV staff completed 202 projects, producing 109 programs (3,681.25 production hours), including the LIVE coverage of City Council regular and study meetings and Planning Commission regular meetings. From December 2012 to November 2013, 151.75 hours of volunteer assistance was utilized in the production of LTV programming. In addition to the continuing production of LTV's original award-winning programming, 2013 marked the introduction of PBS programming to LTV's lineup. WGTE of Toledo, OH and WCMU of Mt. Pleasant, MI are sharing a variety of original programming which airs on a monthly basis on LTV. Also in the mix is a local favorite, Under the Radar Michigan, which is produced with help from WTVS of Detroit. The Commission held a public hearing on April 25h, 2013, to gather public input on current cable provider service and quality in Livonia. No residents or business owners attended. This hearing was held as part of preparation for franchise renewal which takes place in 2015. 0 The City of Livonia Building Maintenance crews installed independent air conditioning units to the Cable office as well as the edit suite, to keep the rooms cool for protection of the electronic components. The City's AM radio station, WPZY, also received a maintenance visit from the radio vendor. Plans are in the works for an upgrade to allow the radio system to be networked and to play audio files produced by the LTV staff. This will give much-needed improvement to the station's audio quality. Sergeant Bran Kahn, Livonia Homeland Security, is working closely with LTV to prepare the station for special use during the upcoming 1-96 reconstruction project. In staff news, LTV received a total of three awards and one honorable mention from NATOA and from ACM during their respective programming competitions. Also, the Executive Board of Michigan NATOA elected Mike DiFazio as their Vice President in October. The staff continues to produce streaming media content for the City's website and fill digital photography and graphic creation requests for many city departments. One notable additional project is the documentation of the construction of Fallen Heroes Memorial Park next door to City Hall. As of November 2013, LTV staff logged twenty (20) Brighthouse Networks complaints and six (6) AT&T complaints. A large number of the BHN complaints were related to the CBSf WC outage. Overall, we received a low number of complaints. LIVONIA COMMISSION ON AGING The Commission on Aging continues to publish the "Heritage' as part of the City News. It is distributed to all residences within the City of Livonia utilizing Commission funds. The Commission on Aging helped organize the annual Senior Center Consumer Fair in April, and in June, they co-sponsored the annual Senior Citizens Picnic which was held at the Senior Center. The Commission funded the Boxed Lunches and were in charge of Bingo and Share the Wealth. During the month of October, the Commission provided handouts and worked at Senior Celebration. The Commission also provided funds to purchase one (1) computer for the Senior Center office staff as well as party supplies for a November retirement. The Commission on Aging, pursuant to its by-laws, held its annual election during the month of November. The following officers were elected to one-year terms commencing December 1, 2013. The following officers are: 0 Chairperson: Josephine Smith 0 Vice Chairperson: Dolores Smith 0 Treasurer: Florence Yeomans 0 Secretary: Marcia Heads 23 LIVONIA ARTS COMMISSION The Livonia Arts Commission mel on the 4th Tuesday of each month in the Mayors Conference Room at Livonia City Hall. The 2013 officers were: 0 Chairperson: Brian Duggan 0 Vice Chairperson: Dan Spuding 0 Secretary: Carrie Spuding The Commission eliminated the office of Treasurer and relies on the financial reports submitted by liaison, Chris Swish. Active members included Brian Duggan, Daniel Centers, Jason Claypoole, Donna Eno, Mary Fisher -Smith, Grace Karczewski, Seymour Le Vine, George Ontko, Daniel Pawlak, Carrie Spurling, Dan Spuding, Jerry Valentine, Pam Valentine and Karen Voran. George Ontko resigned and Seymour Le Vine passed away. They were replaced by Dan Centers and Dan Pawlak. Jason Claypoole was not reappointed, creating four open positions. The commissioners agreed to purchase a brick paver in memory of Seymour Le Vine. This brick paver will be placed in the Livonia Fallen Heroes Memorial to honor his contributions to the Livonia Arts Commission over the years. Budgeted Free -Admission Activities: The Commission appropriated $1,800 to co-sponsor the monthly Noontime Concerts held at the Civic Center Library. Music from the Heart was held in front of City Hall starting in July and ending in September, with the exception of the Livonia Symphonic Orchestra held at the Community Recreation Center. Only one concert was cancelled due to the weather but was rescheduled in September. The Arts Commission, in conjunction with the Parks and Recreation Commission, purchased a tent to provide shelter for the bands. New this year, were donations of refreshments to our citizens provided by the following businesses: Brian Duggan, Bill Brown Ford, Slate Farm - Ken Wagner Agency, Tony's Kitchen, Looney Bakers and Community Choice Credit Union. Commission Donations: Livonia Symphony Orchestra: $3,000; Greenmead's Garden Walk: $50; and Greenmead's Christmas Walk: $50. Commission -Sponsored Community Activities: The Arts Commission provided a $500 grant to the Visual Arts Association of Livonia. Two scholarships were awarded totaling $2,000 to students planning on an art -related field at a post -high school learning institution. The Livonia Arts Commission Scholarship Program received a donation of $200 from the Livonia Career Center. 24 The Arts Commission held its 16th Annual Fine Arts Exhibition in November. The selected artwork was displayed in the 2 n floor Fine Arts Gallery at the Civic Center Library. Over 230 entries were submitted by 81 applicants. The application fees netted $3,425 in revenue. Sponsors included SchoolcraR Community College, Diane L. Webb -Wayne County Commissioner, 8th District, and Morgan Services. Artwork was displayed monthly in the Civic Center Library Gallery as well as in the City Hall Atrium and included the work of regional artists and art groups. Livonia Public Schools displayed artwork during the month of April and Clarenceville Public Schools displayed artwork during the month of May. Commission Sponsored Receptions: The Fine Arts Exhibition reception was held in November in the Civic Center Library Atrium. Individual artist receptions were held monthly in the Library Gallery. Livonia Public Schools asked the Commission to judge its annual PTSA (Parent Teacher Student Association) Reflections competition once again. The Arts Commission maintains a City website, a Facebook site, and a Twitter account. The Arts Commission mission statement is: 'To create, promote, develop, sponsor, sustain, facilitate, and further the Arts within the City of Livonia" The Arts Commission continues community access to art experiences, opportunities, and improving community awareness. LIVONIA HISTORIC PRESERVATION COMMISSION Historic District Resources The Historic Preservation Commission (HPC) continued to meet the first Wednesday of each month at the Alexander Blue House at Greenmead during 2013. The Commission had four official meetings but elected to continue to meet for planning purposes every month except July. A website is in development to highlight the historic districts in Livonia on the City Website. Due to the nature of the Historic Preservation Commission, official meetings may be added with the necessary approvals to accommodate owners of Historic Properties requiring approvals. Greenmead The Historic Preservation Commission continues to recommend a Master Plan (Cultural Resource Management Plan) be developed for Greenmead before any future decisions are made at the site. Various other projects were discussed and approved as required to update the Village, Hill House and fans buildings. 25 The Historic Preservation commissioners continue to volunteer at Greenmead events in an attempt to assist Historical Commission commissioners due to the financial hardships in Livonia. Some of the events are: Flea Market in the spring and fall, Highland Games, Sunday tours and the teas throughout the year. Newburg, Livonia Center, Briggs, and Clarenceville Cemeteries: The Historic Preservation, along with the Historical Commission, Michigan 17th re -enactors and the Historical Society, planned and held a cemetery walk at Clarenceville Cemetery generating income of $1,054 for cemetery repairs. The cemetery stones are a little improved, but an unusual amount of family stones have been overturned, and we plan to obtain a quote to stand them upright. Robert Vance, of Boy Scout Troop #743, finished his Eagle Scout requirements by cleaning the Briggs Cemetery of garbage and debris. The Commission plans to hold the 2014 Cemetery Walk at this Cemetery. Newburg Cemetery stones were repaired using funds from the 2012 cemetery walk. Approximately $3000 in repairs were done this year with approximately one-eighth of the cemetery completed. All the historic cemeteries in the city require much needed maintenance. There continues to be considerable maintenance associated with lawn cutting and issues due to age, weather and vandalism. The grass cutters are using large machines that cause damage to the headstones. The Historic Preservation Commission plans to address these issues as funds are raised. In the future, the Commission would like a new line item in the budget to support the needs of the historic cemeteries in Livonia including grass cutting and maintenance. Due to the Livonia budget constraints, the Commission has tabled the discussion for this year. Felician Mother House The Commission approved changes to the Felician Mother House to accommodate interior remodeling and walkways between buildings. The Historic Preservation Commission continues to have one open seat. Election of officers held in November: 0 Chairperson: Kathy Johnson-Barlshe 0 Vice Chairperson: Ralph Bakewell 0 Secretary: Kathie Glynn 0 Treasurer: Jim Kline GREENMEAD Historical Properties Community Resources has administrative responsibility for the Historical and Historic Preservation Commissions. The reports pertaining to these activities can PTP be found under the Historical Commission and Historic Preservation Commission. In addition, the Community Resources staff at Greenmead: 0 Conducted day-to-day operations of Greenmead 0 Maintained Historical Commission records including minutes, volunteer hours, caretaker reports, contracts and budgets 0 Coordinated weekday tours, Sunday lours, Gift Shop operations, Newburg School usage, as well as Newburg Church, Alexander Blue House and Meeting House rentals. Property usage includes weddings, meetings, luncheons, memorials, classes and private parties 0 Implemented Historical Commission resolutions 0 Assisted with the development, planning and implementation of 25 special events, fundraisers and community projects sponsored by the Historical Commission, Friends of Greenmead, Livonia Historical Society, Queslers, Sl. Andrew's Society of Detroit, Green Meadows — Native Lands, Boy Scouts, 17t Michigan Civil War Re-enactors, A.M.C. Car Club and Garden Club 0 Worked with D.P.S. to define and prioritize maintenance work in the Farm Complex, Historic Village and the Alexander Blue House 0 Coordinated the painting of the Newburg Church and Judge Blue's Office, repairing and painting of the north and south porches at the Schoolhouse 0 Coordinated the continued restoration project on the Simmons/Hill House 0 Coordinated with D.P.W. and D & B Landscaping on the installation of the sprinkler system. This system was a donation from the Friends of Greenmead 0 Coordinated the Livonia Foundation Grant of $2500 which was used to replace sections of the while picket fence at the Simmons/Hill House 0 Coordinated 130 private party rentals of the Newburg Church, Meeting House and/or Alexander Blue House 0 Coordinated Greenmead's volunteer program, published issues of the Volunteer Voice Newsletter, and scheduled volunteers for lours and special events 0 Provided work site and supervision for community service probationers and communilyservice projects 0 Hosted several professional and volunteer gatherings such as a Volunteer Reception, Volunteer Season Opener, Friends of Greenmead Luncheon and Tea, Historical Society Picnic, Meetings and Banquet, Police Reserves Picnic, Quesler events, Community Garden Annual Picnic and Zonta Picnic 0 Provided a project site for the Master Gardener Program and support for the volunteer gardeners' program 0 Provided a site for Eagle Scout Projects 27 LIVONIA HISTORICAL COMMISSION Twenty-four special events were held at Greenmead this year. Flea Markets were held in June and September. Highland Games and the American Motors Car Show were held in August. Christmas, Presidential, Midsummer's Night and Highland Teas were held at the Alexander Blue House. Treasures from Grandma's Attic was held at the Alexander Blue House in the spring and the fall. Children's activities included Peter Rabbit, Halloween Walk and A Visit with Santa. Henry Ford's 150th birthday anniversary was celebrated with a dinner at the Alexander Blue House. The Village has been open for lours on weekdays beginning in May and on Sundays beginning in June. A new Recreation Supervisor, Maureen Casey, was hired early in the year. She has planned special events and rented the Newburg Church, the Alexander Blue House and the Meeting House. Commissioner Barbara Mansfield has scheduled the volunteers for Sunday tours and special events. The 17`h Michigan Civil War Re -enactors put on a Civil War Weekend as well as helped the Preservation Commission with the Cemetery Walk at Clarenceville Cemetery. They meet monthly at Greenmead and decorate the Kingsley House for Christmas. The Hill House gardens were cared for by volunteer gardeners under the direction of Jan Whitcomb. The garden at Newburg Church and the garden east of Shaw House are also cared for by volunteer gardeners. There were 43 weddings held at Greenmead. Both the Alexander Blue House and the Friends' Meeting House have been rented for showers, receptions and business meetings. The Livonia Historical and Preservation Commissions and the Livonia Historical Society all use the Alexander Blue House for meetings and activities. Maintenance: 0 The exterior of Judge Alexander Blue's Office was painted. 0 The windows and doors were replaced. 0 Some siding was replaced on the north and south sides of the Newburg School. B The ceiling of the Newburg Church was painted. B The Simmons -Hill House work began in October 2012 and is nearly complete. The furnishings were returned to the house early in October. B The exterior paint has been removed, and the house has been repainted and reroofed. B A handicapped ramp has been added to the sunroom entrance. B Inside sliding shutters were discovered in three parlor windows. 1E 0 The interior work done on the house has included three new beams in the basement. 0 The furnace has been replaced and the radiators have been worked on. 0 Air conditioning has been installed. 0 Cracks in the walls have been repaired. 0 Interior and exterior drainage has been greatly improved. 0 Woodwork and ceilings have been painted. 0 Floors have been refinished. 0 Windows have been repaired and all of them are in working order. 0 The sidelights at the front parlor entrance and the basement windows in the recreation room have been restored. 0 Basement walls have been tuck -pointed. 0 The beams in the recreation room have been covered. 0 The kitchen and second floor east bathroom floor coverings have been replaced. Four Quesler groups have decorated the Simmons -Hill House for the Christmas Walk. The $15,725 donation from the Friends of Greenmead has been used to replace the south lawn sprinkler system for the Simmons -Hill House. We applied for, and were placed on, the Country School Association of America National Registry of One -Room Schools. We received a Community Foundation Grant which has been used to replace 10 sections of the Eight Mile fence. Funds donated by the Livonia Garden Club and Zonta were added to the grant fund to replace adddional fencing. Two sections of the Victor Road fence were replaced by the insurance company. Kathie Glynn and Sue Daniel have worked on accessioning and cataloging the artifact collection. There were 15 accessions this year. Several Eagle Scout projects have been completed by Boy Scouts. 0 A new exhibit case was built in the main room in the Meeting House. 0 Kitchen cabinets were replaced over the counter in the small east room. 0 The screen house has been painted to match the Simmons -Hill House. 0 The brush has been cleaned out at the Union/Briggs Cemetery on Six Mile Road. 0 The nature trail has been cleaned. 0 The Hinbern and Kingsley porches have been painted. 29 Donations have been received from the Friends of Greenmead, Livonia Historical Society, Livonia Garden Club, Zonla, Sarah Ann Cochrane Chapter of the Daughters of the American Revolution, Arts and Letters, and a grant from the Livonia Community Foundation. Most of the funds donated were designated toward the Simmons/Hill House and the Eight Mile fence. Memorial funds were also received in memory of volunteers. LIVONIA HUMAN RELATIONS COMMISSION The Livonia Human Relations Commission held its quarterly meetings on the 2otl Tuesday of the month in the Michigan Room at the Civic Center Library. The 2013 officers were: Elaine Livingway: Chairperson Dillon Breen: First Chairperson Chris Deal: Secretary Other active Commission members include Harold Klee, Dillon Breen and John Dalton. George Saba has resigned. At this time, there are three open positions. The Livonia Human Relations Commission participated with Madonna University in presenting its 2013 event honoring Dr. Martin Luther King. Presently, the Commission is co-sponsonng with Madonna University a week of programming and service in 2014 to commemorate Martin Luther King Jr. The Livonia Human Relations Commission was represented at the Mayor's State of the City address for 2013. Many members of the Commission attended the Livonia Community Prayer Breakfast on May 3, 2013. The Livonia Human Relations Commission co-sponsored and was represented at a September 2013 lecture at the Livonia Civic Library regarding human trafficking that was also sponsored by Laura Toy and Stale Senator Judy Emmons. LIVONIA COMMISSION ON CHILDREN AND YOUTH In 2013, the Livonia Commission on Children and Youth continued the administration of the Livonia Youth/Spree Scholarship Program sponsored by the Livonia Anniversary Committee. The Commission distributed brochures advertising the scholarships to the local high schools and libraries. The scholarship information was presented in the City Sprang Newsletter, on Livonia Television, in the Livonia Observer, on the City's website and through the Department of Community Resources. More than forty-two applications were submitted for the five awards of $2,000. Commissioners Dan Spuding, Jeff Nork, Jessica Claypoole, and Jim Keller reviewed and selected the most deserving recipients. Scholarship awards were presented during the Spree pancake breakfast in June. all The 2013 Arbor Day Project in April was coordinated with the cooperafion of both the Livonia Public Schools and the Clarenceville Public Schools. Tree seedlings were packaged and distributed to all fourth grade classes in the two school systems. Global ReLeaf and the Youth Commission shared the cost of supplying more than eighteen hundred trees. Commissioner Ken Balcoff chaired the committee this year. The Youth Commission again monetarily supported the "All Night Senior Graduafion Parfies" at the high schools that requested our help through donafions of $250 to each requesting school. Once again in 2013, the Honor Certificates were presented to all graduating seniors who had achieved a 3.0 grade point average or higher from Clarenceville and Ladywood High Schools. Livonia Board of Education chose not to participate. Commissioner Dan Spurling spearheaded this project. Acknowledging that back -lo -school is a costly time of year for low-income parents, the Livonia Youth Commission held its annual school supply program for the fifth consecufive year. The Commission distributed more than 250 backpacks filled with school supplies to low-income families whose names were provided by the Livonia Goodfellows. Both monetary and supply donafions were received from Am Hardware, Wal-Mart, FedEx, Sl. Priscilla's Parish, Sri Shirdi Saibaba Temple, Livonia Senior Cifizens, City employees' jeans day, and several Livonia families. The commission also purchased school supplies with their funds. Commissioners Dan Spurling and Jeff Nork were primarily responsible for this project and were assisted by other Commissioners, Chris Swish of Community Resources, city staff, Youth Assistance, Livonia Police, and many other volunteers. Emergency slickers, which are to be placed on the bedroom windows of children, senior cifizens or handicapped individuals, continue to be available at City Hall as well as from the Livonia Fire Department. Information for obtaining these slickers is shown on Livonia Television. The Youth Commission, in an effort to reach out to the low-income youth of Livonia, hosted a holiday party on two consecufive Saturdays in November for families who registered with the Livonia Goodfellows. While Goodfellows representatives interviewed the parents, the children were invited to enjoy snacks and crafts. They were given mittens/gloves, scarves and hats. The children were also given an opportunity to have their faces painted and to visit and have their photograph taken with Santa at the Senior Center. Commissioners Dan Spuding and Jeff Nork headed this project and were aided by Commissioners and volunteers from the community. This nine member commission meets quarterly on the first Tuesday of the month at 7:15 p.m. on the third floor of Livonia City Hall. Commission members are: Ken 31 Balcoff, Linda Bishop, Jessica Claypoole, Laura Duggan, George Gostas, John Grzebik, James Keller, Jeff Nork, and Dan Spuding. Commission Officers for 2013-2014: 0 Dan Spurling, Chairperson 0 Jeff Nork, Vice Chairperson 0 James Keller, Secretary C W JUDICIAL DISTRICT COURT NEW CASES FILED (Dec 2012 -Nov 2013) CRIMINAL 1. Felony (FY) 408 2. Ordinance Misdemeanor (OM) 2708 3. Statute Misdemeanor (SM) 233 Total Criminal 3349 TRAFFIC 4. Felony Drunk Driving (FD) 28 5. Felony Traffic (FT) 6 Total Felony Traffic 34 6. Ordinance Drunk Driving (OD) 272 7. Statute Drunk Driving (SD) 14 Total Drunk Driving 286 B. Ordinance Traffic Misdemeanors (OT) 2499 9. Statute Traffic Misdemeanors (ST) 231 Total Traffic Misd. 2730 10. Statute Civil Infractions (SI) 2121 11. Ordinance Civil Infractions (OI) 28570 Total Civil Infractions 30691 MISCELLANEOUS 12. Criminal/Traffic Juries Selected 16 13. Criminal/Traffic Cases Perfected to Appeal 2 Total Miscellaneous 18 C 1077tL rL1 tl tlCH•1LTA I0L`I tl rLT•Y 11.1, 14.1 J-3 N N I ; C•' 14. Ordinance Parking (OK) 649 15. Ordinance Non-Traffic(ON) 23 16. Statute Parking (SK) 0 21. Landlord Tenant (LT) Total Parking 17. Statute Non -Traffic (SN) 20 22a. Foreclosure Total Non -Traffic :y PII�']1749P]�1U\'f19.11Y69 18. General Civil (GC) 1749 19. General Civil Miscellaneous (GZ) 2 20. Small Claims (SC) 315 21. Landlord Tenant (LT) 459 22. Land Contract Summary Proceedings (SP) 11 22a. Foreclosure 97 Total Civil Division 161014 4 I_17I x•1119 23. Civil Division Juries Selected 3 24. Marriages 61 25. Motions 1168 26. Discovery/Debtor Exams 100 27. Garnishments 5428 28. Orders to Seize/Orders of Eviction 310 PROBATION 672 20 2633 Total Miscellaneous 7070 1. Number or Placements on Probation 2321 2. Presentence Investigation Reports 1532 3. Violation of Proba0on Warrants Issued 980 4. Show Cause Summons issued 2953 5. Probation Cases Closed 2214 6. Number of Open Probation Cases 20930 7. Total Number of Days Worked on the Voluntary Work Program (in lieu of jail) 8188 COURT APPOINTED ATTORNEY FEES Paid out $128,849 Collected back $103,554 (81% returned to the city) 33 2012-2013 Protects/Updates 1. The Court continues to make use of the new technologies in the Courthouse by doing more video in -custody arraignments and exams of defendants, both through the Wayne County jail system and the Stale of Michigan prison system. When the police department determines who the new entity will be for housing of prisoners, we will be looking into doing some video in -custody for those individuals to save some additional time and hopefully costs. 2. The Court continues cross training of the employees so they can fill in when we are shorthanded due to unfilled positions, vacations, sick leave and other situations. 3. The ticket/case counts continue to rise with Misdemeanor (non -traffic) up 14.3% and Misdemeanor traffic up 21.10%. These are the areas that historically bring more money into the city. Unfortunately, the Felony (non - traffic) cases are also up from last year due to increased Fraud activity. Overall revenues for the 12 -month period are up 11.8% ($422,655 over last year). 4. The Court continues to ran both Drug and Sobriety Court programs. Judge Kathleen J. McCann and Judge Sean P. Kavanagh both have sobriety and drug court participants that they see on a monthly basis and monitor their progress. The programs are funded by the Michigan Drug Court Program (MDCGP), which is administrated by the State Court Administrative Office (SCAO). The grant covers the operational needs of the program allowing participants intensive supervision and support services in an effort to maintaining their sobriety. This year, the court was also awarded a separate grant that allowed for collaboration with other jurisdictions and accepting supervision of defendant's from other jurisdictions who may reside in the city or neighboring communities. Collaboration has been established with neighboring courts for transfer of supervision into their specialty courts, such as Mental Health and Veterans courts. 5. The Court is changing over its credit card setup, in that we are utilizing a company where fees will be charged to the individual using the credit card for paying of fines and or costs, rather than a fee being charged to the court for accepting credit cards. It will eliminate a budgeted item, which this year is anticipated to be almost $29,000 in savings to the city. 6. Jail reimbursement efforts continue with the funds collected going toward reimbursement to the city for that jail housing. 7. Collections efforts are ongoing and have generated additional funds through show causing of defendants to appear before the court, and if they fail to appear a warrant is issued. 8. The 16th District Court Work Program has continued to carry out various projects throughout the city. Some of the projects that are done on an ongoing basis include the following: a, a. Plymouth Road Authority — Maintenance along Plymouth Road from Inkster to Eckles Roads inclusive of edging sidewalks, seasonal maintenance, such as weeding perennial beds, trimming shrubs, snow removal, sweeping brick pavers and trash removal. b. Annual Livonia Spree — Setup, tear down and cleanup of the grounds before and after completion of the event. c. Food Commodities Distribution (TEFAP) program — Unloading food commodities, for low-income families. d. Community Greenmead Garden Program — Preparation, planting and harvesting of produce, which is then donated to feed those in need. Final cleanup at the end of the harvest season. e. Wilson Barn — Grounds maintenance of the bam; assistance with the Annual Pumpkin Fest; and cleanup of other regular events. f. City Parks — Maintenance of all city parks such as raking leaves, litter pickup, and painting benches. g. Friends of the Library — Loading and unloading of books for the regular Book Sales. h. Livonia Housing Commission — Assistance with removal of abandoned belongings at city -owned family properties. i. Youth Commission — Assistance with moving inventory out of storage for annual events, such as Backpack programs. j. Livonia Police & Fire — Exterior maintenance of the mass casualty trailer. k. Churches — Assistance with seasonal grounds cleanup of numerous churches. 9. Effective December 1, 2013, the Court will only have one union contract in force, that being the MAPE Clerical Unit (10 employees). The MAPE supervisory union was dissolved by a vole of its members, who now fall under Administrative Orders. Negotiations (wage only) were concluded for the 2013-2014 contract, with wages to remain the same as prior year 2012-2013. A "me -loo" clause was added in relation to any wage increases that may be obtained by the city unions, Local 192 and Local 1917 for 2013-2014. 10.The Court continues with a good record on restitution of court-appointed attorney fees, collecting over 81% of the fees paid. For the year, we have collected over $103,554 of the $128,849 paid out for court-appointed attorney services. 35 The Department of Finance consists of Accounting, Management Information Systems, Water and Sewer Usage Billing, and the Division of Budget and Purchasing with a total staff of twenty-one people. The Director of Finance serves as administrative assistant to the Mayor in financial matters and is under the direct supervision of the Mayor. The function of the Department of Finance includes: 0 Supervision over the administration of the financial affairs of the City. 0 Keeping of accounts and financial records of the City and all departments, commissions and agencies of the City government. 0 Maintenance of payroll records for all City employees. 0 Preparation of checks for all financial obligations of the City. 0 Billing and collection of over 160,000 water and sewer bills. 0 Responsibility for all computerized reporting and budget analysis for City Departments. 0 Responsibility for evaluating and recommending computer hardware and software systems City-wide. 0 Preparation of the annual budget for the Mayor. 0 Taking of bids for all major purchases made by the City. 0 Responding to City Council questions and providing additional reports and information as requested by Council. 0 The Finance Director serves on a three-person Personnel Review Committee, which is responsible for review and evaluation of the hiring, placement and replacement of all employees for the City. 0 Performs Treasurer function for the Plymouth Road Development Authority. 0 Membership on the Community Development Block Grant Committee. 0 Responsible for risk management of casually and liability, workers compensation and medical insurance for the City and is the City's representative to the Michigan Municipal Risk Management Authority (MMRMA). 0 Representation at over 50 meetings of the City Council. 0 Preparation of all debt issued by City. 0 Responsible for investment of City funds in interest earning accounts in accordance with Slate law. 0 Management of City -owned properties leased to third parties. BUDGET -PURCHASING The Budget -Purchasing office is under the supervision and direction of the Director of Finance who also acts as Purchasing Agent for the City. The Budget - go! Purchasing activity processed a total of 9,585 requisitions for the purchase of goods and services for the City of Livonia. A total of 207 supply orders and printing requests were also filled for City Departments. ACCOUNTING The volume of the Accounting Division activity is listed by comparative figures for the past two years: FISCAL YEAR ENDED NOVEMBER 30 2012 2013 General Fund & Other Fund Payables Checks 14,977 14,629 Payroll Items 31,322 31,440 Journal Entries 6,812 6,900 Retirement Checks (Payroll and Payables) 8,050 8,168 Accounts Receivable Invoices: False Alarms 746 643 Rescue Runs 4,183 4,557 Other 1,063 947 Water Bills Mailed 154,897 160,072 Water Bills Paid by EFT 18,897 18,576 Temporarily idle General Fund cash was invested in Certificates of Deposit and daily savings deposits, resulting in a total interest earned of $23,401 or 0.005% of City General Fund Revenue. SPECIAL PROJECTS 1. The Finance Department played a key role in meeting the stale requirements under the Economic Vitality Incentive Payment (EVIP) program, enabling the City to qualify for $800,000 in revenue sharing funds. 2. The Finance Department prepared specifications and solicited proposals for companies to lease and manage the cell lower located at Rotary Park. The process resulted in a $275,000 signing bonus and increased annual rents over the next 20 years. 3. The Department played a key role in the research, investigation and implementation of the Employee Group Waiver Plan (EGWP), which is an alternative method of providing prescription drugs to Medicare eligible retirees. This program will result in annual savings of $400,000. 4. The Finance Department continued to work with City Council and the Mayor's Office to maintain the City's excellent bond ratings, which currently are rated AA3 at Moody's and AA at Standard and Poor's. Because of these excellent bond ratings, more people will invest in City of Livonia bonds, resulting in more competitive bidding from brokerage houses. Savings will continue into the future for the City due to these ratings. 5. The City of Livonia audit was completed and, once again, the City's auditors found no significant audit adjustments. 37 6. The Finance Department participated in several cooperative bids with surrounding communities that resulted in more competitive bids and reduced costs to the City. The Information Systems Department is responsible for the computer hardware and software used by the City. The IS Department assists other City Departments in evaluating, selecting and implementing computer systems. It also sets the standards for City computer systems. The Information Systems Director is appointed by the Mayor and reports directly to the Finance Director. The staff of the Information Systems Department consists of five (5) employees. The staff is made up by the Director, 1 System Analyst II, 2 Computer Administrator II, and one part time Computer Administrator I. The Information Systems Department has five primary areas of responsibility. These are Computer and Network Support, Application Software Support, Training and End User Support, Website and Internet, and Geographic Information Systems. COMPUTER AND NETWORK SUPPORT The IS Department maintains the following hardware: FY 2011 FY 2012 FY 2013 Windows 2003/2008 Servers 26 29 31 Physical Servers 17 14 12 Virtual Servers 13 19 21 Personal Computers 353 333 345 We also support 46 network switches, 6 firewalls and 3 network routers. We are continuing to implement Windows 7 on our desktop/laptop computers. We have upgraded or replaced another 141 computers, bringing our total to 247 computers running Windows 7. We still have 98 computers running Windows XP. Microsoft has announced that Windows XP will not be supported after April 2014. We virtualized 2 additional servers this year. Those servers are used by Parks and DPW. This was a big year for our wide area network. We had been using a combination of wireless bridge radios to communicate with our remote City locations. Most of this equipment was approaching 10 years old and all began to fail this year. One of the wireless bridge units that connect the City network with DPW failed this year and was replaced. These units provide a 200 MB link between these I. campuses. We had the failed unit reconditoned and have it on hand as a spare in case of future failures. In four other locations where we were using low -speed wireless bridging that began to fail this year, we switched to using high-speed cable modems with firewalls for the communication. We route all traffic to the Internet directly out to the cable modem and traffic to the City network travels through a Virtual Private Network (VPN). In order to comply with new LEIN (Law Enforcement Information Network) requirements, we had to separate the District Courts computer equipment from the main City network by adding an additional firewall and reworking their entire network. This was a large, complex project that required involvement with the City IS staff, Stale of Michigan Courts staff, network consultants, and court automation consultants. The IS Department provided support on work order requests: FYI 2011 FYI 2012 FYI 2013 Opened 862 1,230 1,496 Closed 841 1,232 1,479 Growth 21 -2 17 APPLICATION SOFTWARE SUPPORT BS&A Systems 0 We upgraded to the BS&A .net applications for Assessing and Taxes. Routematch 0 We updated the Roulematch Transit system to the new version and replaced the computers used by dispatch this year. This upgrade now allows the dispatch computers to run Windows 7. Autocad 0 We updated Autocad for the Engineering Department to Autocad 2014. TRAINING AND END USER SUPPORT The IS Department has provided in-house training for City employees on how to use computers and software packages in the past. Due to staffing level changes we have been forced to put this effort on hold. We have tried to use a variety of free on-line resources to provide some of the needed training. We did provide 27 one-on-one training sessions on the DNN Web Content Software and 22 on City Supported Software. FY 2011 FY 2012 FY 2013 Number of Employees Trained 62 48 49 19 WEBSITE AND INTERNET The Information Systems Department also manages the City Website (http://www.ci.livonia.mi.us), which continues to find new uses and grow in usage. We updated the City website (www.ci.livonia.mi.us) with the following items: While working with the Livonia Marketing Consortium, we developed a new splash page, new "skin' (color configuration) for all of the existing pages, added additional content to help promote the city to visitors, market Livonia, provide links to education facilities and to the chamber of commerce. Developed a new City Facebook page known as Livonia Community, which now has more than 500 followers. Developed a calendar that shows all government meetings and provides notice of any changes or cancellations. Our website was recognized as the 2013 Best Government Website by the Michigan Government Management Information Systems (Mi-GMIS) group. Website statistics include: FY 2011 FY 2012 FY 2013 Number of Page Views 2,700,055 2,370,087 2,183031 The Department also provides e-mail and Internet access to City Employees. FY 2011 FY 2012 FY 2013 Number of E-mail accounts 256 243 240 GEOGRAPHIC INFORMATION SYSTEMS The Information Systems Department also manages, operates and maintains a Geographic Information System (GIS) to help manage its maps and spatially referenced data. 2013 GIS Accomplishments Arc GIS Online - With the release of latest version of our GIS software (ArcGIS version 10.1), a new online mapping product is now available, ArcGIS online. We have successfully established our City account and have begun experimenting with the software. Potentially Aro GIS online has the capability to perform many of the duties currently done by our various online map services. Online Map Services - During 2013 we have added additional enhancements to both our internal and external mapping services. Livonia Viewer, or internal mapping service, now has the capability of automatically generating all types of mailing labels in a single "pass." This includes labels for residential parcels, condominium complexes, and multi -tenant commercial property. In addition, the lie Excel spreadsheet -to -Word mail merge procedure has been documented for our internal users. Our external map services, primarily our general City map, Voter Precinct map, and Leaf Pickup Schedule map, have all been updated and the data layers are conlinuously maintained through the City's GIS. Preparations are being made for the imminent closure of 1-96 and an additional online map service depicting the overpass closures. Database Maintenance - We have continued our weekly maintenance schedule with the GIS during 2013. Our GIS database has been under SDE configuration control for several years now. Editing of our various data layers is done by GIS users within the City. The established procedure calls for all editing to be done to a "personal" version of the GIS database. These edits are then pushed up to a DRAFT version of the database where they are inspected and verified. Once the DRAFT version has been verified, edits are then pushed up to the DEFAULT version of the database for general use. This procedure has worked very well and insures that the GIS is continuously updated in a systematic fashion. During the past year the maintenance procedure has been documented and all data editors in the City have assisted with the weekly maintenance procedure at least once. New Data Layers for 2013 - It is important to remember that our GIS database is a living, breathing entity, and that it is in a constant stale of change. This past year we've added a number of new data layers: (1) a "new and improved" road centerline file from the Conference of Western Wayne County, this layer has updated our centerline file and compared it with the Fire and Police database (MSAG) on a segment by segment basis, (2) generated a Plymouth Road Development Authority (PRDA) boundary file to support Planning Department activities, (3) water hydrant Y' connector data layer for DPW and Fire, and (4) 1- 96 Overpass file to support M -DOT construction in 2014. The current schools overlay is in the process of being updated, with new pre-schools being added by LPD for the CLEMIS group. Mapping Support - During 2013 the GIS has continued to supported mapping activities for numerous City departments, including the Assessing department (generated 144 tax assessing land value maps plus various other maps), measured the parcel "frontage' for all commercial parcels in the City, generated numerous maps for the Housing Department depicting City -owned homes along with Silver Village, Mac Towers, and Newburgh Village, Parks and Recreation, Police, and Fire Department. In addition, we continually maintain our set of quarter section tax maps (144), address maps (144), zoning maps (144), land use maps (144) and various City maps (city street maps, subdivisions, voter precincts, etc.). 41 LIVONIA FIRE & RESCUE During the fiscal year 2013, Livonia Fire & Rescue responded to 9,224 incidents, 87% involved emergency medical services, while fire -related responses accounted for 13%. The following statistical breakdowns refiect the departmental activity for the current fiscal year (11/1/12-11/1/13). Incidents Emergency Medical 8031 Fire 249 Fire (other) 944 Total 9224 For the Fire Incidents (other) category, carbon monoxide alarms accounted for 82 of the responses, 505 were false fire alarm calls and 156 were downed wire incidents. In comparison to last year, Emergency Medical runs are up 4% and Fire Runs are down 23%, while Fire other was up 1 %. Overall runs are up 3%. FIRE PREVENTION Throughout the year, in addition to the related activities listed below, this Division is responsible for updating technical knowledge, maintaining electronic and paper records, maintaining job efficiency and state certification for the department's Fire Inspectors. This is accomplished by attending numerous seminars, job related schools and other continuing education programs. These schools would include but are not limited to SchoolcraR College, the National Fire Academy, Michigan Slate Police Arson School, Michigan Fire Inspectors Conferences, Metro Detroit Fire Inspectors Society and the various (I.A.A.I.) International Association of Arson Investigators schools and seminars. Inspections Although not all encompassing, the following categories reflect the majority of inspections conducted by the Fire Prevention Division: Advice 23 Liquor License 8 Alarm 15 Re -inspect 282 Complaint 17 Life Safely Inspections 58 Fire Inspection 22 Construction 241 City License 24 Site Plan/Preliminary Plan 21 Carnival/Spree 4 Re -occupancy 133 False Alarms 13 System Report Deficiency 143 Interior Alterations 49 Suppression 62 Fireworks 21 Temporary Structure 11 History File 125 Pre -Incident Survey 17 Total 1289 42 Plan Reviews Alarm 58 Site Plan 21 Construction 402 Fire Suppression 102 Total 583 The above plan review totals reflect the number of projects received/assigned in the Fire Prevention Office and do not include the actual number of inspections made. Multiple site visits are required when inspecting various fire alarm, suppression or structural systems to ensure compliance with the adopted codes and standards installation practices. A conservative estimate of site visits needed to complete a project would be four inspections. More complex jobs would require additional inspections, in some instances 10-20 site visits. Several large projects were completed or are near completion at this time. This would include Menards, Dave and Busters, Costen and Kroger gas stations and an LPG facility located at Consumers Power. Premier Medical is near completion and several renovations at Sl. Mary Hospital have been completed. The Fire Marshal and Fire Inspectors regularly go to the fire stations and review false alarms with the station officers. This allows the Fire Prevention Division to address those occupancies that are having multiple false alarms. Dialogue with the suppression personnel gives the inspection division a second avenue for finding and comecting building deficiencies. This division also provides fire investigations for determination of origin and cause. Whenever a question arises from a fire officer that a fire may not have started accidentally, we are requested to respond. Also, any large loss or fatal fres are also examined and documented. The Fire Prevention Office responded to approximately 22 fres in 2013. Nearly 20% of these fres required extensive documentation and follow-up varying from simple photography to exhaustive research and interviews. Two of the fres resulted in 3 fatalities while 1 additional fire resulted in 3 persons being convicted of arson and attempted murder of the homeowner. MAINTENANCE DIVISION The Livonia Fire & Rescue Maintenance Division is comprised of one Fire Apparatus Supervisor and one Fire Equipment Mechanic who are responsible for specification writing, ordering, care, maintenance and repair of all mechanized and related fire, rescue and paramedic equipment. The division provides firefighters, Livonia citizens, and visitors of Livonia with safe and reliable ambulance, rescue and fire fighting vehicles and related equipment. This year the responsibilities of the Maintenance Division included the following 43 0 Completed 417 work order requests 0 Inspected pumpers, rescue vehicles, aerial tower, administrative cars, lawn equipment, USAR trailer, WWC Hazmat trailer, Hazmat trucks as well as all equipment on each vehicle on a semi-annual and annual basis. 0 Annual Pump Tests on all Fire Pumps. 0 Worked with neighboring cities to come up with universal spec for replacement Squads, in an attempt to keep costs down. 0 Wrote spec and blueprint for replacement of SO 3. 0 Wrote spec and started blueprint drawings for 2 replacement pumpers. 0 In coordination with the Training Division, instructed Firefighter and E.M.T.D.'s on the operational requirements of vehicles and also aided in training exercises when necessary. 0 Responded to major fres to assist the department in set up of equipment, filling of SCBA bottles, repair and refueling of vehicles. 0 Provided assistance, as needed, to neighboring fire departments and members of Western Wayne Mutual Aid Association. 0 Provided assistance to the following Project Managers: 0 SCBA Officer— ordering parts, repairing SCBA air packs, as well as placing new air packs in service and removing obsolete air packs out of service. 0 Hose Officer — specification writing, ordering and mounting of nozzles, adapters, and hose. 0 Building Maintenance Officer — repair of vehicle electrical and air line drops. 0 Received new Heavy Rescue from Pierce, worked with Apparatus Team mounting Equipment, Radios, and relocating bottle refill station at rear of vehicle to make ready to be placed in service. 0 EMT Officer— installation of ALS equipment. 0 Communications Officer — mounting hand held prep radio vehicle chargers and installation of new radio and complete computer systems for ALS and relocation of some radios in pumpers, and repair of same. 0 Apparatus Officer — ordering and mounting of new equipment/hand tools and mounts. 0 Public Relations Committee — equipment. This Division provides maintenance on all of the following items: El Vehicles: 1 —2012 Pierce Arrow XT Heavy Rescue 1 —2006 Freightliner/Medic Master Fire Investigation Unit 1 —1996 GMC 3/4 -Ton Pick -Up 1 —1997 Navistar/Horton Swat Alpha Unit 1 — 20051nternational/MarqueWater Rescue/Technical Unit 1 —1999 Chevrolet Tahoe 2 —2000 Freightliner/Medic Master Reserve Alpha Units 1 —2001 Freightliner/Medic Master Alpha Unit 1 —2012 Freightliner/Alpha Unit 1 —2007 Freightliner/Medic Master Alpha Unit 2 — 2009 Freightliner/Medtec Alpha Units 1 —2011 Freightliner/Medtec Alpha Unit 1 —1993 E -One Pumper 1250 GPM 1 —1994 Smeal/Spartan 1250 GPM Pumper 1 —2002 American LaFrence 2000GPM 75FT. SQUIRT Aerial 1 —2006 American LaFmnce 2000GPM 100FT. Mid -Mount Aerial Platform 3-2003 American LaFmnce Eagle 1250 GPM Pumper 1 —2009 American LaFmnce Eagle 1250 GPM Pumper 1 —2003 Ford 450 Maintenance Truck 1 —2003 Mercury Marine Inflatable Rescue Boat, Motor and Trailer 1 —2010 Chevy Tahoe 2 —2005 Chevy Impalas 1 —2004 Ford Crown Vic Sedans 3-2006 Ford Crown Vic Sedans 1 —2007 Chevrolet Trailblazer 1 —2007 Chevrolet 2500 Pick-up 1 —2009 GMC 2500 Yukon XL 1 —2003 Club Car Ambulance and Hauling LS Enclosed Trailer 1 —2006 Haulmark Trailer (C.B.R.N.E.) 1 —2006 Spartan Spencer RRTN HAZMAT Truck 1 —28fl USARTreiler 1 —2007 Fire Safety Unit Equipment on Vehicles: Thousands of feet of fire hose Fire hose nozzles Axes and adapters Foam equipment, hand and vehicle mounted Deluge equipment 110 V electrical lighting Tools (hand and firefighting) 9 — auxiliary generators 43 — ISI Viking Air Pack 94 — Air Bottles 89 — ISI Viking Masks 45 Bauer Air Compressor Cascade System 1 — 6000psi 4 Air Bottle Cascade System 1 — K-950 Saw 2—K-12 Saw 7 — Chain saws 2 — Amkus Power Tools 2 —TNT Power Tools 7 — Life Jack PPV fans Mounting of Medical equipment on Alpha Vehicles Various hazardous material and confined space rescue equipment. 4 — Walk behind mowers Lawn blowers, weed whips, edgers Garage Equipment: 1 — Hose test Pump 2 — In -ground garage hoist hydro -testing 1 — Garage tool replacements 1 — Pumper pump test tool as needed to comply with NFPA 1911. TRAINING DIVISION The focus of the training office for fiscal year 2013 was to continue to assure compliance for the ongoing education (CEU) requirements for both EMT and Paramedic within the department. The number of overall CEU's for Paramedics is higher than that of an EMT and thus requires a more diligent training progmm in order to ensure that the department's personnel are always compliant with licensing requirements. State of Michigan standards require the obtaining of both lecture and practical credits. Livonia Fire & Rescue is a Continuing Education program sponsor, which allows us a more flexibility in the scheduling and delivery of classes for EMS education. The training office continues to improve its record management system related to training activities, which in turn ensures compliance with OSHA, ISO and nationally accepted standards on training and documentation. The training division continues to provide training commensurate with the mission of our department. Although EMS training takes up large amounts of resources and time, this office still facilitates training in fire suppression, specialized rescue, hazardous materials, utility emergencies and risk reduction. Fire Officer training commensurate with the CBA continues to be a high priority and is currently up to date. In addition, the Department has initiated training Fire Officers in "Blue Card Incident Command". This training tool will enhance the knowledge base as well as improve the practical application ability of the Department's Fire Officers. All of our members went through recertification in BLS (Basic Life Support) in January of this year. And, in February, all members went through recertification in ACLS (Advanced Cardiac Life Support). In addition to these certifications, the 46 Department also certified 10 members at the instructor level in both ACLS and BLS. The safely of our Firefighters remains the paramount focus of training activities and, as such, the Department has certified all of its members in the Fire Ground Survival Program endorsed by the IAFF (International Association of Fire Fighters). This program included an 8-hour didactic course followed by six weeks of practical evolutions. This office continues to look at ways to improve our overall service and maintain the highest level of pre-hospital care to the citizens of Livonia. The department's EMS Quality Assurance (QA) program continues to strive to comply with stringent county and slate requirements regarding QI/QA. The training office continues to administrate and facilitate the Medical Priority Dispatch system that is used in dispatching EMS calls city-wide. The system has proven to be extremely effective in risk reduction for responders, as well as the public, by assigning a priority to the medical call. Because of the increasing EMS run call volume each year, the MPD system allows the priontizing of all EMS related calls to ensure that the most life threatening emergencies receive assistance above those of a lesser degree. This office was also responsible for tracking and fulfilling the MPD Quality Assurance requirements as outlined in county Medical Control protocols. Since the MPD program came on line in May of 2001, the training office meets and discusses QI related issues quarterly, as to ensure compliance within county and stale guidelines. We provide EMS training to Schoolcrafi College EMT students, who participate in ride-alongs with our paramedics. This program is currently in its fourth year. We have had residents from St. Mary Mercy hospital ride along with our crews as part of their medical educational requirements. Many of the residents have also put on EMS Continuing Education classes for our members. In the sprang, we spent significant time training on vehicle exlncalion techniques. With ever-changing automotive technologies and large volumes of vehicle traffic throughout the city, it is imperative to be proficientwith these skills. In addition to the implementation of a new Heavy Rescue exlncalion vehicle, we dedicated six weeks of hands-on practical training to improving our extrication skills. With the purchase and implementation of our new SCBA's (Self Contained Breathing Apparatus), a significant amount of time was dedicated to training and familiarization of the new Viking ISI SCBA. It is important to note that both the purchase of our Heavy Rescue vehicle as well as our new SCBAs was made possible, in large part, by securing Federal grant monies. Special thanks goes to Engineer Phil Kamm for his hard work securing these grants. 47 PUBLIC EDUCATION The 2013 fiscal year was an exciting year for our Public Education division. The division is tasked with educating our citizens on all fire and life safety topics at different places and times that will have the highest impact. Each year, Livonia Fire & Rescue responds to numerous requests from the public for Fire Safety Education programs. These requests are forwarded to either the on -duty Battalion Chief or to the Fire Safely Education Committee, based on the needs of the requesting person or group. If the caller is requesting to visit a fire station or have a fire apparatus visit them as part of the educational effort, the on -duly Battalion Chief handles the request. If the group requests an individual to speak at a pre -arranged time and location that does not require firefighting apparatus, the Fire Safety Education Committee is contacted. Currently, most requests are handled by on -duty crews at the fire stations, while remaining in-service to respond to emergency calls in our area. In October of 2013, Livonia Fire & Rescue held its annual "Fire Prevention Week Open House'. The Open House has proven to be a highly anticipated event by our community, reaching a crowd estimated at 2,000. While in attendance, visitors received information on fire and life safety and are given an opportunity to practice life safety skills. There was an area where kids can practice their fire safely behaviors as well. Livonia firefighters participated in a May event held at the Civic Center Area called "Passport to Safely'. This project was a huge success — crowds were estimated in the thousands. After being involved in the eight-year annual event, more effort is being directed into this area. The large number of children that attend the outdoor event is encouraging. The newsletter "Couplings" came out twice this year, and we have been involved in this form of communication/education for five years in a row. The newsletter is an 8 -page newsletter designed for adult fire and life safely. It appears in electronic formal on the city website. Weekly informational articles were prepared and published in the Livonia Observer Newspaper, to further reach out to our adult audiences with messages of fire and life safety. This year, a weekly safety article appeared in the Observer written by Livonia Firefighters. We were also able to distribute our fire and life safety messages to the citizens of Livonia through: 0 Livonia Public Schools 0 Livonia Television 0 Livonia Observer 0 City of Livonia website EE The Livonia Housing Commission submits the following information on its activities and accomplishments for Silver Village, Newburgh Village, Community Development Block Grant Program, McNamara Towers and Housing Choice Voucher Rent Subsidy Program. SILVER VILLAGE HOUSING COMMUNITY Relative to Silver Village, the Livonia Housing Commission experienced a good year with occupancy at 100% at all times. The waiting list consists of 53 Livonia residents and 21 relatives of Livonia residents. Activities and Accomplishments 1. Silver Village had a turnover of 17 units in 2013. 2. All apartments were inspected for safely and maintenance purposes. 3. New 10 -year battery-operated smoke detectors were purchased and were installed in all apartments. 4. All buildings received major luck -pointing to extend the life of the buildings. 5. Landscaping was completed on the southeast side of the office/community room. 6. The community room walls were covered with an acoustical fabric to help eliminate some of the echo in the room. New fabnc-covered blinds were also added to the room. 7. With compensation received from DuPont Company, Silver Village planted and maintained 56 new trees as replacement for trees that were destroyed by the use of the chemical Imprelis. Additionally, Silver Village hired a tree company to remove approximately 60 old trees and to trim remaining trees on the property. 8. The community room / office doors were replaced. NEWBURGH VILLAGE HOUSING COMMUNITY Newburgh Village occupancy was at 100% at all times. The waiting list consists of 42 Livonia residents and 53 relatives of Livonia residents. Activities and Accomplishments 1. Newburgh Village had a turnover of 16 units in 2013. 2. The parking lot in front of the Community Building was repaired and resurfaced with new asphalt. 3. 11 picnic tables were replaced and secured to new cement pads. 4. A new resident social club with a new board and new members was created. 5. New Smoke detectors were replaced in all 120 apartments. 6. All 120 apartments have been inspected for safety and maintenance purposes. EE COMMUNITY DEVELOPMENT REPORT The Community Development Office administered the following programs during the 2012-2013 fiscal year, which began on 7/1/12 and ended 6/30/13. Total expenditures through the Community Development Block Grant Program for the year were $530,589. The table provides a summary of the accomplishments produced by the Block Grant Program: Activity Accomplishments Major Home Rehabilitation Loan Program 6 Households Served Emergency Home Rehabilitation Loan Program 4 Households Served Minor Home Repair Program 19 Households Served Scattered -Site Rental Homes (Managed 8 Maintained) 18 Households Served Emergency Utility Shut -Ort Assistance 4 Households Served Senior Van Transportation 488 Persons Sewed Mental Health Counseling Program 12 Persons Sewed First Step 131 Persons Sewed TOTAL SERVED 682 Househoid[/Persons Rehabilitation During the 2012-2013 program year the City of Livonia Housing Commission's priority goals were: to provide rehabilitation assistance to income -eligible homeowners; to preserve and improve the existing housing stock; to reduce the cost burden experienced by renter households by providing affordable rental opportunities in safe and sanitary housing; to focus on supportive service programming for low/moderate-income households and to affirmatively further fair housing objectives. Scattered -Site Rental Homes Eighteen city -owned scattered site single-family rental homes were managed and maintained for low-income residents; repairs and rehabilitation work amounted to $33,122 which is paid as a line item from our budget and rental income from the homes. One additional scattered -site rental, which was purchased as a tax - foreclosure in 2012, underwent rehabilitation that was provided by students through our partnership agreement with the Livonia Public Schools Building Trades Program. The Livonia Housing Commission is proud to provide field experience projects which place the students in real-wodd construction settings allowing them the opportunity to see the realities of day-to-day life in the building trades. A purchase offer for this property has been received and approved by City Council with a closing date imminent. Public Services Public service activities focused on providing assistance to low/moderate-income households. Senior Van Transportation received $48,000 allowing for 9,865 one- way rides for seniors; 34 of whom were wheelchair-bound riders. Mental Health Counselors utilized $3,495 to assist 12 clients who received a total of 55 Me sessions. $1,122.73 was expended from Emergency Utility Assistance to prevent 4 clients from utility shut -offs and First Step was provided with $5,000 allowing them to deliver domestic violence services to 131 people. Fair Housing of Metropolitan Detroit (FHMD) provided fair housing counseling, complaint reception, investigation and resolution services to citizens or potential citizens of Livonia. FHMD also provided (mining and resource development during the program year. Neighborhood Stabilization Program (NSP) The NSP grant of $1,450,000 has been expended, with the last two newly constructed homes being completed during this fiscal year. As of September 2013, both homes had also been sold. A recap of the grant accomplishments: 0 18 vacant, substandard properties were purchased 0 10 homes were rehabilitated and resold to income -eligible buyers 0 8 homes were demolished due to blight; The 8 vacant lots were disposed of as follows: 0 New construction on 3lots 0 2 lots sold to adjacent neighbors 0 1 lot was made into green space 0 2 lots were sold to a developer who has constructed new homes on both sites Energy Efficiency Consolidated Block Grant (EECBG) The Housing Commission's Office of Community Development administered and has expended the EECBG in the amount of $971,100 for city-wide use. A recap of the grant accomplishments: 0 Comprehensive energy audits were conducted on municipal buildings to determine the need for and priontization of activities and opportunities to further reduce energy consumption in the City 0 Replacement of the heating and cooling system and roof at 10800 Farmington Road 0 Replacement of the heating boilers and exterior building sealant and caulking at City Hall Housing Choice Voucher (HCV) Rent Subsidy Program The Livonia Housing Commission Housing Choice Voucher Program currently administers housing assistance for 909 families, elderly and disabled. Fiscal Year 2013 HUD Section 8 Management Assessment (SEMAP) score was 100%, which designates the program as a High Performer. An independent audit was conducted on the Housing Choice Voucher program and no findings were identified. The waiting list consists of 514 applicants. 51 The HCV program recently participated in a national housing study on the adequacy of administrative fees for administration of the HCV program. Livonia was one of only 60 high -performing agencies to be invited to participate in the study by HUD. MCNAMARA TOWERS #1 & #2 -19300 PURLINGBROOK AND SCATTERED SITE HOMES Activities and Accomplishments 1. McNamara Towers #1 & #2 & Scattered Site Homes had a turnover of 27 units from 1/1/13 to 11/30/13. 2. New ceramic file was installed in community room of McNamara Towers #1. 3. New kitchen cabinets were installed in community room of McNamara Towers #1. 4. New washers and dryers were installed in laundry rooms of McNamara Towers 1 &2. 5. New VCT was installed in laundry rooms of McNamara Towers 1 & 2. 6. Laundry rooms in McNamara Towers 1 & 2 were painted. 7. New gazebo/picnic shelter was installed behind McNamara Towers #1. 8. Concrete walkway was installed at the South side of McNamara Towers #1 leading up to the newly installed gazebo/picnic shelter. 9. New vinyl fencing was installed around the dumpsler of McNamara Towers #2 and around the generators of McNamara Towers #1 & #2. 10. Installed new kitchen sinks in 17 apartments. 11. Began recycling program for cardboard, paper, plastic and glass. INSPECTION DEPARTMENT is responsible for all construction operations on private property. Included in its jurisdiction is building inspection, plan review, sanitation and ordinance enforcement. Areas of involvement include Zoning Board of Appeals, Building Code Board of Appeals, Community Development Block Grant Program (CDBG), Cost Recovery Appeal Hearings, and various civic groups. In addition, we are involved with Greenmead with regards to construction projects and/or repairs. Coordination with State government agencies involving building construction is handled by this department. Moreover, in certain instances, we interact with other municipalities, serving as a Hearing Officer or silting on employee interview panels. We have also provided limited fill-in services for Plymouth Township and City of Plymouth. Plan Review for new buildings, alterations and additions, pools, demolitions, zoning compliance and signs is an integral part of the department's function, as well as the issuance of permits, sanitation and enforcing the City's Code of Ordinances designated as Inspection's responsibility. Inspections were made and permits issued for the rehabilitation of homes for the CDBG. Additionally, the Inspection Department reviews lot splits for the Department of Assessment and reviews site plans and waiver use petitions for the Planning Department and provides support to all other departments as needed. Furthermore, we provided clerical services and administrative support in regards to the Zoning Board of Appeals. Although the Board is under Council jurisdiction, we are tasked with the clerical functions and subsequent administrative support in addition to the intake work we are doing. We also work with the Economic Development Director/Planning Director and others in promoting existing sites in Livonia. BUILDING INSPECTION issued approximately 6,852 permits in 2012-13 for buildings, signs and mechanical installations, including new construction, additions, renovations and alterations. Twenty permits were issued for new single-family residential homes and 31 single-family condominium units were constructed or are currently under construction. In other activity, six permits were issued for new commercial/industrial buildings. No permits for apartment buildings were issued this year. Mechanical permits (plumbing, electrical, heating and refrigeration) numbered approximately 4,102 for the year. Residential additions/alterations, garages, decks/patios, fire repairs, pools, signs, zoning compliance, commercial/industrial additions, and demolitions comprised the remainder of permits issued. Twenty-four demolition permits were issued during the year, eight of which were residential structures. Permits for Christmas tree sales lots, pennant and banner displays, awnings, and various special inspections were issued as required. Certificates of Occupancy are issued for all new residences and commercial and industrial buildings upon completion. Zoning compliance permits are issued for subsequent re -occupancy of non- residential properties and occupancy certificates are issued for all residential properties involved in the vacant and/or abandoned building program after completion of all requirements. Stale building, mechanical, plumbing, electrical, and sign contractor licenses are registered in this office. Additionally, official records are retained on fence contractors, excavators and demolition contractors. The systematic annual inspection of existing commercial buildings for compliance with the Livonia Property Maintenance Code (based upon the International Property Maintenance Code 2012) continued through 2012-2013. In connection with this program, 77 inspections were made, violations issued when necessary and compliance is obtained. This program is designed to maintain health and safety standards in the city. In mid -2011, due to staff reductions, we ceased inspecting on a biennial basis existing industrial factory buildings after we were able to complete one cycle. We still inspect said buildings for zoning compliance and when permits are issued. If personnel become available, industrial biennial inspections may be resumed. Additionally, the number of annual inspections completed was impacted due to staffing issues and other prionfies. 53 In addition to the annual inspection program, the Inspection Department performs all functions mandated by city ordinance that requires all private (one -and two- family) and multiple -family rental dwelling units are licensed and inspected on an annual basis. This year, the Department inspected the following rental units: A. 1,916 units, consisting of one -and two-family dwellings and group homes. B. 27 apartments/complexes consisting of 2,145 units. The inspection covers all dwelling units, common areas and exterior structures and grounds. In mid-January 2010, the Department began enforcement of the Vacant and Abandoned Building Ordinance #2844 (VAABO) that took effect October 29, 2009, and was instituted in January 2010. The program is designed to provide for maintenance and inspection of problem properties, residential and non- residential, but pertains to any vacant or abandoned structures. Moreover during the enforcement of the program, additional permits and inspections are needed due to the work required. Following is a breakdown of the activities generated by this program: Total Permits Total Fees Registration Fee— Residential 300 $10,504 Registration Fee— Non -Residential 33 1,155 Monthly Maintenance Fee — Residential 4,098 171,581 Monthly Maintenance Fee — Non -Residential 331 14,019 Inspection Fee — Residential 1,257 133,200 Inspection Fee — Non -Residential 65 14,000 Permit Fee — Residential/Zoning 785 57,284 Permit Fee — Non -Residential 43 5,740 Total 6,912 $407,483 Additionally, 223 formal complaints were received and responded to throughout the year as they related to property, zoning and ordinance code violations. Numerous requests for information from many various sources (Council, Commissions, Citizens, Contractors, other municipalities, other Departments and Guests) are routinely handled every day and on an annual basis would exceed 30,000 individual communications. There were approximately 1008 rental inspection violations, 230 annual/biennial inspection violations and 59 VAABO program violations that were issued for various code infractions during 2012-13. (Violations and/or formal complaints are legal notices issued as a start of prosecution and are different from the everyday correction notices that we utilize; correction notices issued are numerous and would exceed 20,000.) y This office also provides the enforcement of special conditions of approval by the Zoning Board of Appeals, Building Code Board of Appeals, Planning Commission and City Council relative to site plans, variances, waiver uses and grants. The Inspection Department continually reviews our current fee structures. We also worked with the Planning Department and the Law Department to update and/or change sections of Zoning Ordinance 543. We are routinely involved in such endeavors over the course of the year. Furthermore, we were involved with administering and maintaining contracts for the City Weed Mowing Program. We proposed and Council approved extending the weed contract for two (2) more years in 2012. We previously raised administration fees in an effort to cover our cost and decrease the number of people who utilize the City as their lawn service. The administration fees alone this year were $65,197.50. We also are continuing to upgrade our computer system and hardware and engaging in the training involved. The computer, system upgrades, and training will carry over into the next fiscal year. The valuation of new building activities for 2012-13 is $66,927,620. The revenue collected from all building and inspection activities was approximately $2,462,504. SANITATION AND ORDINANCE ENFORCEMENT has responsibility for compliance with the City Zoning Ordinance #543 and also the Code of Ordinances #1688 as it pertains to the majority of all nuisance and noncriminal violations. These responsibilities include those things that affect the health, safety, welfare, and quality of life of the residents, business owners and their employees and guests (visitors) of the City, such as pollution, hazardous waste, trash and debris, vacant buildings, weed cutting, (which includes direct supervision of the city weed contractor), basic property maintenance and supervision of the collection of municipal refuse. The enforcement of special conditions of approval made by the Zoning Board of Appeals, City Council and the Planning Commission relative to site plans, variances, and waiver uses may also be delegated to Ordinance Enforcement as needed. STATISTICS -2012-13 Total Geneml Inspections Made 17,360 Building Maintenance and Repair 298 Parking Lot Repairs 18 Animals/Rats 189 Trash and Debris 1081 Junk Vehicles 644 Noxious Weeds' 2865 Noise/Air/Odor 40 Nuisances 230 55 Illegal Signs on Commercial Property 245 Illegal Signs Removed from Public Property 2522 Illegally Parked Recreational Vehicles 274 Illegally Parked Commercial Vehicles 285 Illegal Sales, Use and Occupancy 87 Misc. Illegally Parked Vehicles 115 Right of Way encroachments 225 Vacant Buildings (Re-inspected/Posted) 608 Snow on Sidewalks 189 License Violations 281 Vehicle Parking Snow Emergency 0 Site Inspections 3943 Zoning Grants 77 Sanitation activities also included 1155 citizen complaints regarding the collection of municipal refuse and the delivery of 1098 recycling bins. 'Enforcement of the Noxious Weed Ordinance included the investigation of citizen complaints and the abatement of violations through the mowing of weeds and removal of debris from 819 properties and 59 tree removals by the City Weed Mowing Contractor. ZONING BOARD OF APPEALS The Zoning Board of Appeals is a seven (7) member Board created by Stale statute and City of Livonia Zoning Ordinance No. 543 as amended. The Board hears appeals from residential and business property owners when they are unable to comply with ordinance requirements and are rejected permits by the Inspection Department. The Board meets on Tuesday evenings at 7:00 p.m. The Inspection Department was tasked with all clerical and administrative responsibility for the Zoning Board of Appeals in addition to the intake support and meeting responsibility we previously had. This includes the supervision of the outside contractor hired to record and provide the meeting records. The following is a breakdown of the Appeal Cases prepared and heard by the Zoning Board of Appeals during the fiscal year December 1, 2012, through November 30, 2013: Granted with Tabled or Granted Denied Modifications* Postponed ••• Total New Cases 48 2 3 13 66 Rehearings 0 0 0 0 0 Actual Cases Heard 66 Prepared and Scheduled" 1 No Further Action'"' 0 Total Cases Heard and Prepared 67 Me Includes Cases which were Granted in Part/Denied in Part Meeting material was prepared more than once, but for various reasons (Petitioner did not appear, asked to be rescheduled, etc.) these cases were not heard at the first scheduled meeting. Meeting material was prepared and Board heard case at meeting and made a decision to table for revised plans, etc. All meeting notices, agendas, etc. were redone when new meeting date was scheduled. Case was heard, but Board took no further action. Number of Regular Meetings: 10 Number of Special Meetings: 10 BUILDING CODE BOARD OF APPEALS The Building Code Board of Appeals (BCBA) provides any person the right to appeal a decision of the code official refusing to grant a modification of the building code covering the manner of construction or materials to be used in the erection, alteration or repair of a building or structure. An application for appeal shall be based on a claim that the true intent of the code or the rules legally adopted there under have been incorrectly interpreted, the provisions of this code do not fully apply, or an equivalent form of construction can be used. In addition, the BCBA may be utilized to provide guidance to the Building Official or affirm an issue not covered by the Building code. A summary of the activities of the Building Code Board of Appeals for the fiscal year 2012-13 is as follows: Meetings Scheduled 1 Appeals Granted/Modified 1 Appeals Filed 1 Appeals Denied 0 Hearings Held 1 Appeals Dropped 0 Re -hearings 0 Appeals Tabled 0 All records are on file in the offices of the Inspection Department DEPARTMENT OF LAW The following information will provide a brief analysis of some of the information contained therein as compared to fiscal year 2011-2012. In short, the Report reveals that the Law Department has maintained a heavy workload. The following table illustrates this point: 57 M. 2010-2011 2011-2012 2012-2013 Increase/Decrease 2D112012to 20122013 Cases pending in Wayne 10 13 8 -5 County Circuit Court Wayne County Circuit Court 8 13 13 0 cases resolved. Cases pending in Ingham 4 0 1 +1 County Circuit Court Cases resolved in Ingham 0 0 4 +4 County Circuit Court Civil cases pending in 16 fn 0 8 9 +1 District Court Civil cases resolved in 16th 7 7 8 +1 District Court Criminal appeals from the 0 0 1 +1 16`h District Court pending Criminal appeals from the 0 0 2 +2 16th District Court resolved Cases pending in Michigan 1 2 2 0 Court of Appeals Cases resolved in the 0 0 2 +2 Michigan Court of Appeals Cases pending in U.S. 2 4 2 -2 District Court Cases resolved in U.S. 0 0 2 +2 District Court Cases pending in Michigan 317 376 181 -195 Tax Tribunal Michigan Tax Tribunal 127 176 195 +19 cases resolved. Amendments to the Zoning 3 18 5 -13 Map Amendments to the Zoning 1 6 7 +1 Ordinance Amendments to the Code of 15 13 22 +9 Ordinances Real estate transaction 4 7 6 -1 Preparation and review of 276 304 319 +15 contracts between the City and others, including approving as to form other legal documents. Review and fulfillment of 13 26 +13 Freedom of Information Act requests M. In 2009, the Law Department began to handle sidewalk litigation in-house rather than refer those cases to firms such as Cummings McClorey Davis & Acho, PLC for an estimated yearly savings of approximately $30,000 per year in attorney fees. While historically there have been two open sidewalk cases per year, presently, the Law Department is handling one sidewalk lawsuit; however, there were five other pending civil cases in Wayne County Circuit Court that are being handled by Law Department attorneys. Moreover, the Law Department serves as cocounsel in class action litigation which arose out of the May 25-26, 2011, rain event that resulted in sewer back-ups. While the retirement of Chief Assistant City Attorney Cathryn K. While resulted in the loss of a very experienced attorney with much institutional memory, her replacement, Eric S. Goldstein has expanded the scope of the Law Departments expertise. Because Mr. Goldstein has experience handling police misconduct lawsuits, we are now able to handle such cases in-house rather than rely on outside counsel to represent the City in such matters. Two such cases were fled this past year. One of those two cases has already been dismissed with prejudice and without any settlement payment; we are experiencing very good results. It is also important to note that, like last year, the Law Departments law enforcement role has become a bigger focus of our time and efforts. For the year 2012-2013, the Law Department reviewed 1351 warrant requests, which increased from 1331 from the year 2011-2012 — an increase of 1.5%. Additionally, traffic misdemeanors, which often involves a person charged with driving on a suspended license, increased by 32.2% this year. There was also a 116.6% increase in the number of jury trials. In 2011-2012, there were 12 jury trials. The number increased to 26 in 2012-2013. All of these cases are prosecuted in 16th District Court by attorneys in the Law Department. Additionally, the Law Department has attempted to find ways to increase revenue to the General Fund. As a part of that effort, in 2010, the Law Department and the Livonia Police Department ("LPD") Traffic Bureau are now handling vehicle Me 2010-2011 2011-2012 2012-2013 Increase/Decrease 2D11 2012 to 2012-2013 Review and respond to 2 8 +6 Freedom of Information Act appeals on behalf of the Mayor Review, typing, and 1139 1331 1354 +23 remitting Distract Court warrant requests Drunk driving 254 261 286 +25 Traffic misdemeanors 1890 2065 2730 +665 Jury Trials 5 12 26 +14 In 2009, the Law Department began to handle sidewalk litigation in-house rather than refer those cases to firms such as Cummings McClorey Davis & Acho, PLC for an estimated yearly savings of approximately $30,000 per year in attorney fees. While historically there have been two open sidewalk cases per year, presently, the Law Department is handling one sidewalk lawsuit; however, there were five other pending civil cases in Wayne County Circuit Court that are being handled by Law Department attorneys. Moreover, the Law Department serves as cocounsel in class action litigation which arose out of the May 25-26, 2011, rain event that resulted in sewer back-ups. While the retirement of Chief Assistant City Attorney Cathryn K. While resulted in the loss of a very experienced attorney with much institutional memory, her replacement, Eric S. Goldstein has expanded the scope of the Law Departments expertise. Because Mr. Goldstein has experience handling police misconduct lawsuits, we are now able to handle such cases in-house rather than rely on outside counsel to represent the City in such matters. Two such cases were fled this past year. One of those two cases has already been dismissed with prejudice and without any settlement payment; we are experiencing very good results. It is also important to note that, like last year, the Law Departments law enforcement role has become a bigger focus of our time and efforts. For the year 2012-2013, the Law Department reviewed 1351 warrant requests, which increased from 1331 from the year 2011-2012 — an increase of 1.5%. Additionally, traffic misdemeanors, which often involves a person charged with driving on a suspended license, increased by 32.2% this year. There was also a 116.6% increase in the number of jury trials. In 2011-2012, there were 12 jury trials. The number increased to 26 in 2012-2013. All of these cases are prosecuted in 16th District Court by attorneys in the Law Department. Additionally, the Law Department has attempted to find ways to increase revenue to the General Fund. As a part of that effort, in 2010, the Law Department and the Livonia Police Department ("LPD") Traffic Bureau are now handling vehicle Me forfeitures in cases in which an individual is charged with Operating While Intoxicated ("OWI") 2otl or subsequent offenses. In such a case, the defendant's vehicle is subject to forfeiture and he or she must pay $900 to recover his or her vehicle. Of the $900 collected, $250 is intended to cover attorney fees, $450 is for police services, and the remaining $250 is sent to the Cnme Victims Rights fund. While last year there was a record number of pending tax appeals, seemingly because there have already been significant reductions in assessed values in 2009, 2010, 2011, and 2012, the numbers have been substantially reduced. The Law Department remains actively involved in settlement discussions of Michigan Tax Tribunal ("MTT") cases. Currently, there are 181 pending appeals before the Michigan Tax Tribunal ("MTT") that are being handled by the Law Department. In 2012, there were 376 pending MTT appeals, which constitute a decrease of 51.86% in one year. The Law Department's attention to Freedom of Information Act ("FOIA") requests as well as FOIA appeals to the Mayor increased substantially during the 2012- 2013 fiscal year. FOIA requests increased from 13 in 2011-2012 to 26 in 2012- 2013 while FOIA appeals increased from 2 in 2011-2012 to 8 in 2012-2013. While it is not reflected in the table above, it should be noted that the Law Department has also been involved in legislative advocacy. The Law Department monitors legislation working its way through the Stale Capitol, with the help of the Michigan Municipal League, and advocates forcefully on behalf of Livonia and municipalities across the stale as the occasion demands. In this connection, the Department has provided both live and written testimony about HB 4314 and HB 4001 -- two seriously flawed bills to amend the Michigan Freedom of Information Act in ways that are burdensome and punitive for communities such as Livonia. This and other advocacy by the League and its members has slowed the progress of these bills, and contributed to favorable changes in the text, despite the drumbeat of support for these amendments from media outlets statewide. The situation bears watching, and the Law Department will continue to follow these and other issues of interest. Additionally, Assistant City Attorney Michael E. Fisher and I serve on the Michigan Association of Municipal Attorney's ("MAMA") Legislative Committee. Mr. Fisher is also a member of the MML's Economic Development and Land Use Committee. In short, the Law Department has, like other departments, managed to undertake a greater workload as it reduces costs. e DIRECT SERVICE TO THE PUBLIC The Library completed its second full year of providing access to downloadable media via the Overdrive Download Destination service, which we now share with over 45 other area libraries. Approximately 2,900-3,000 a -books and audio books are checked out each month for use on patrons' home computers or electronic mobile devices. Statistics relating to the use of technology and virtually all other services continue to rise or hold steady. Funding decreases have caused a further reduction in staffing and hours of operation at the Library in the past year. Given these circumstances, it is amazing that the numbers are as high as they are. As in a retail environment, you need to be open and have sufficient stock to bring the customers in and make the sales (i.e., circulation). Overall numbers will only increase significantly with additional funding. Fewer copies of bestsellers to satisfy our waiting lists and reduced funds to spend on general collection development, means fewer new items circulating on a daily basis. All departments maintained a wide variety of programs and services this year, despite staff and funding constraints. Civic Center Adult Services: The Adult Department once again hosted the Mystery Movie/Book Club series, with participants reading a popular mystery/suspense titre and then watching a film version and discussing both. Other ongoing series that continued this past year included: Film Movement, Classic Movies, Noontime Concerts, History Lives at the Library and Book Club and the Adult Summer Reading Program. Special programs included: "Social Security for Seniors', "Look Up to the Stars", "The History of the English Language' and "Interpreting Dreams'. All of our social media offerings continue to have a following with 1,394 subscribers to our E- newsletler, 289 Twiner followers, 485 Facebook likes and 1,132 YouTube views. The Library also offered MS Word, Excel and Powerpoinl classes in 2013. Our Exam proctoring service for distance learning keeps increasing with the growth of online learning. Online chat reference and the "wireless' service at the Library continue to be popular with entrepreneurs, job hunters and students. The public internet stations are busier than ever and the Library's wireless service is heavily used, as well. Teen programs were many and varied in 2013 including: Hunger Games Dart Tag, Summer Reading Zombie Prom and Movie Event, Chess Tournaments, Teen Advisory Committee Meetings, Teen Movie Series, Muggle Quidditch Matches, and a variety of art and writing contests. Civic Center Children's Services: Offerings were highly varied this year with programs like pumpkin decorating, creative wnting, balloon animal crafts, magic shows and animal encounters. Outreach services to schools and daycare centers remained a priority as staff made school visits. Our wildly successful Teddy Bear Sleepover event returned 61 for a second year with children enjoying stories, a donated breakfast and seeing photos of the overnight adventures that their furry friends had at the Library. Partnerships with City departments and other organizations also supplemented Library offerings with programs like ELVs (Early Literacy Volunteers) reading tutorials, the Tree Lighting Ceremony and Daisy the therapy dog. Civic Center Circulation: The self -check station at Civic Center continues to be popular with patrons. The Library also continues to benefit from participating with other area libraries in resource sharing agreements through the Library Network Co-op and via the statewide MELCAT system. The further reduction in hours at Noble and Sandburg this year resulted in Civic Center circulating an average of 75% of all items in the Livonia Public Library System. The Library has completed its fourth full year of participation in the MELCAT (Michigan Electronic Library) service, which allows patrons to directly search and request items from libraries throughout Michigan. This resource -sharing program, along with our direct borrowing agreements through our regional cooperative TLN (The Library Network), has helped us continue to provide a high level of service despite a greatly reduced budget. This has also resulted in greatly increased employee activity to process these loaned materials with a significantly reduced staff. Noble Branch: The Book Discussion group remains popular, but limited hours at Noble have caused the group to recently be "adopted" by Civic Center. The 'You've Read the Book, Now See the Movie" presentation each month continued in 2013 and the Adult Summer Reading Program was a big hit again this year. The Teen Advisory Council met regularly to offer suggestions to staff and judged photo, drawing and writing contests in 2013. There were many successful programs associated with Teen Summer Reading this year including Muggle Quidditch and Zap Zone activities and several programs tapped into the current popular obsession with scary books and movies. Classes on how to research papers at the Library were given and programs on funding a college education were presented. Anime and interactive card game programs were popular with the Teens as well. Children's slorytimes and classroom visits were well attended and individual programs like the "Outdoor Slorytime" (with water activities) proved to be great fun this year. Sandburg Branch: Patrons received lessons in nutrition with the "Know Your Groceries" program and armchair travelers enjoyed the "Paddle Now, Chores Later" canoeing presentation. Themed prize baskets were awarded to the winning readers in the Adult Summer Reading Program. The Sandburg Knitting Group continues to meet twice per month. The "Smash, Boom Crash" series of science experiment programs thrilled and educated hundreds of future scientists. Teens learned practical life skills like babysitting and money management through programs T offered at the branch. A variety of other Teen programs included: Teen Movie Thursdays, Arts & Crafts programs, and the hugely popular Harry Potter Club. Al all locations onsite public internet stations and electronic card catalogs continue to serve citizens who may not have access to technology at home, especially during these difficult financial times. The SAM system continues to provide more efficient sharing of the Librarys public access computers by allowing fair and equal use of library computers with minimal staff intervention. The "Park & Read" program, which has changed its brand to "MI Big Green Gym', went into a 5th year in cooperation with Michigan's State Park system which offers free passes to various recreational facilifies. The Library's E - newsletter still remains popular and can also be viewed on the Library's website, along with an interactive schedule of upcoming events. Public meeting rooms provided at Civic Center, Noble and Sandburg branches continue to be in high demand as a venue for performances and a forum for community events and informational meetings, as well as the many library - sponsored programs that are offered. Numerous small citizen groups, clubs, and associations, as well as other City departments look to this significant public resource as a vital and valuable public service. Civic Center branch is always in particularly high demand with the public, but this past year has seen numbers increase significantly, as more and more groups keep turning to the Library as a community gathering place. Display areas at all locations remained popular and the Art Gallery at Civic Center Branch hosted a number of beautiful shows arranged by the Livonia Arts Commission. FACILITIES 9,772 users connected to the wireless network at the Library this year. The SAM internet time management software and the still relatively new pre -paid accounts feature for public computer printing continues to work very smoothly for staff and patrons alike. MANAGEMENT AND STAFF Library Commissioner Harriet Larson was re -appointed to serve another term beginning in October. Six full-time staff positions that were vacated in the past year were not replaced making for a net additional reduction of 6 FTE. This resulted in a costs savings and a total of 23 positions (or 21 FTE) that have been lost since 2008. FUNDING Millage funds have decreased in the last six years along with significant decreases in revenue from the Cilys General Fund, Slate Aid to Libraries and Penal fines. In 2013 total revenue was $3,368,083 (down from $3,721,469 in 2012 — a drop of an additional 9.5%). Slate Aid to Libraries was up slightly this year (from $43,414 to $48,379), but still down significantly from the $88,304 received in 2004. Penal fines went down again in 2013 to $78,653 ($81,041 in 2012). This is even less than the penal fine revenue of $85,227 in 2010, which 63 had dropped to almost half of what it was in 2004 ($155,500). Millage funds in 2013 were $3,163,587 compared to $3,349,469 in 2012 (an additional drop of 5.5%). There has been a total loss of revenue of 24.4% - 34.6% since 2008 ($4,925,491 to $3,163,587), depending on whether or not reserve funds from donations and the Library's unexpended fund balance are included). Slate Aid reductions not only impact Livonia directly, but also indirectly through the TLN library co-op that is our service organization. Services from this source may either cost more or be eliminated. Unfortunately, funding from all of these sources continues to be under threat of reduction or elimination at a time when the economy causes citizens to need and use our services all the more. Unique Management Service continued to function as our collection agency, recovering funds that allow the Libraryto replace lost and stolen items. The Livonia Arts Commission approved another generous grant to help underwrite the costs of the Noontime Concert Series. Local businesses generously donated incentives to the Library for its Summer Reading Program to help encourage young readers. The Library extends its heartfelt thanks to the many citizens who donated money to the Library in honor, or in memory, of their loved ones over the past year. The Friends of the Livonia Public Library awarded one $1000 scholarship to a worthy staff member pursuing her college education this year. The Friends continue to work tirelessly to organize and carry out their Book Sale events and the Friends Used Bookstore is more popular than ever. The Library is especially appreciative of the Friends' hard work and generous donations during these difficult economic limes. STATISTICAL REVIEW October 2012 October 2013 Library Program Attendance 22,860 29,120 Meeting Room Attendance 69,659 73 350 Registered Borrowers 47,424 46 514 Items in the Collection 316,674 316,758 Circulation 711,819 700280 LibmryWebsite Usage 351,951 359,644 Internet Workstations 81,357 85,192 We Create Community Through People, Parks and Programs A strong commitment to Parks and Recreation services is a key component to the success of our community. We provide facilities, programs, classes and opportunities where ones leisure time can: become wholesome, where memories are created, skills are developed and where the quality of life of our residents, their families and friends are enhanced. With the assistance of 11 full time staff and 300+ dedicated and enthusiastic part- time staff, and the Department of Public Services, Building Maintenance, and Park Maintenance, in 2013 we recorded: 0 An average of 2,800 individuals visited the LCRC daily. 0 107,445 rounds of golf played at our three courses. 0 9,400 participants in Special Events. 0 9,224 visits to the outdoor pools. 0 26,105 who attended an organized picnic at a pavilion. 0 6,100 athletic participants played over 3,800 games. We received $1,850 as well as in-kind donations from 15 businesses/organizations for: parks, programming and special events. Parks and Recreation works cooperatively with and delivers services to other City Departments, civic organizations, community businesses and the Livonia and Clarenceville Public Schools. As part of this cooperation we have partnered with three civic organizations to manage athletic facilities (Rotary and Jaycee Parks and Greenmead and Wilson Bam soccer fields) and with one community business DMC - Rehabilitation Institute of Michigan. Our Department recognizes the dynamic and unique role we play in fostering a healthy community and lifestyles of those we serve through one of our six Service Divisions. • Aquatics • Athletics • Community Center • Golf • Special Events • Parks AQUATIC DIVISION The Aquatics Division is comprised of two indoor pools at the Community Recreafion Center and three (Botsford, Clements Circle and Shelden) outdoor pools. We provide safe, educational, and enjoyable aquatic services to the citizens through a wide array of swim lessons, water fitness classes, open swim, lap swim, diving lessons, pool rentals, synchronized swimming, special events, and swim teams. Community Recreation Center Pools Over the last year the classes and programs we offered had over 4,435 participants, not including the swim teams. 65 We were the host of swim practices for four (4) swim teams, and are considered the home pool for three (3) of those teams. We are also the home of the Catholic High School League Swimming and Diving championships for both men and women. Other large meets that we hosted include Tri County Swim League championships, and the Snowball Splash and the Polar Plunge. The listed meets had between 300 and 1,200 participants each. In addition we hosted four (4) dual meets for Ladywood High School, one (1) dual meet for the University of Detroit Jesuit High School, and two (2) dual meets for Catholic Central High School. We also were the host site for the State of Michigan Synchronized Swim Championships. Special events held at our Community Center this year included the 10th Annual Cardboard Boat Races and the 7`h Annual Arctic Chill Indoor Triathlon. Outdoor Pools 9,224 daily pass visits were recorded at the pools this year (3,744 at Botsford, 4,034 at Clements Circle, and 1,446 at Shelden). This was a decrease from last year's total of 11,637 Our swim lesson program had 636 students at the Botsford and Shelden pools. Five (5) different swim teams used our outdoor pools for summer practice. ATHLETIC DIVISION Athletic Division provides a wide variety of athletic programs for adults and youth of all ages. Programs include league play men's/women's softball, men's basketball, youth basketball, t -ball, coach pitch, softball, baseball, soccer, archery and tennis. League Plav We had over 6,100 participants and played over 3,800 games. We offered the following team sports for participants ranging in age from four years to over 65 years old. We had over 190,000' contact hours in our athletic programs. Programs Ages # of Teams # of # of Average Contact Games Players Game Time Hours" Winter Men's 18 8 older 24 168 288 1 hour 4,032 Basketball LJAL 18 8 under 85 892 1,030 1.25 hours 26,760 Basketball Spring/ Summer Men's 188 under 8 56 96 1hour 1,344 Basketball 9 Programs Ages #of Teams If of If of Average Contact Games Players Game Hours* Time Co-sponsored 18 & under 123 1,476 1,473 2 hours 94,464 Baseball & Softball Collegiate 22 & under 10 180 210 2.5 hours 18,900 Baseball Men's 18 & over 46 304 828 1.25 hours 13,680 Softball Men's 18 & over 6 45 108 1.25 hours 2,025 Modified Women's 18 & over 12 89 216 1.25 hours 4,005 Softball Co -Ed 18 & over 15 98 270 1.25 hours 4,410 Softball Senior 55 & over 19 74 380 1.25 hours 3,330 Softball T -Ball 5-6 yr olds 18 72 298 1.25 hours 2,880 Coach Pilch 7-8 yr olds 22 88 352 1.25 hours 3,520 Fall Men's 18 & over 25 202 450 1.25 hours 9,090 Softball Men's 18 & over 16 112 192 1 hour 2,688 Basketball *Contact Hours: 1. Baseball equals number of games x 42 (2 teams @ 21rteam) x length of game 2. Softball equals number of games x 36 (2 teams @ 18/team) x length of game 3. Basketball equals number of games x 24 (2 teams @ 12/team) x length of game 4. Youth Programs equals number of games x 32 (2 teams @ 16/team) x length of game 5. Does not include practice time or number of spectators at games Archery Range The outdoor Archery Range opened this year on Saturday, April 5. The range has seven (7) targets at various distances with an addifional broad -head range. Seveml area Boy Scout and Girl Scout groups utilized the range for badge certifications. The range is open Saturday, 10:00 a.m. until 4:00 p.m. from April through October, Sunday, 11:00 a.m. until 3:00 p.m. from May through October 67 and on Tuesday and Thursday at 4:00 p.m. until dusk from September through October. Over 1,025 people attended the range through general admission ($2,093) and season passes ($1,640) and the revenue for the range was $3,733. Ice Skating The City owns two ice arenas, Eddie Edgar (2 sheets) and Devon -Aire (1 sheet). The Livonia Hockey Association manages both rinks and offers leagues, clinics, tournaments and open skating. Our Learn to Skate Program had over 481 enrollments. In addition, 29 girls joined one of three Synchronized Skating Teams. Over 50 girls compete in regional competition. The City hosted its bi-annual skating competition with over 200 skaters competing from the local area. COMMUNITY CENTER DIVISION The Community Center, in its eleventh year of operation, continues to meet its mission of serving the whole community by offering annual memberships, daily admissions, class participation, league play, community group partnerships and rentals. Through all the ways we serve the community, the recreation center alone averages over 2,800 visitors per day. Since the center is only closed seven (7) days per year, almost 1 million people come through the door each year. Membership has been increasing reflecting the desire of people getting in shape and looking for a great place to have fun. The overall selection of programs and facilities at the Community Center continues to outperform any facility in the region. Families continue to be our largest group of members. The Community Center's electronic fund payment plan for membership fees continues to grow. Over 4800 members are utilizing this convenient payment method. Total Annual Membership 15,175 Summer membership 1,032 Total Day Passes 39,413 Many classes and leagues reach the maximum enrollment each session. Swim lessons have continued to be a hallmark of our programs with over 450 youth honing their skills each session. Total Enrollment 22,456 Aerobics 8436 Classes/Leagues 2,531 Athletics 17 Personal Training 3,007 Camps 464 Special Events 1,863 Camp Swoosh 748 Swim Lessons 2,876 Climbing Wall 837 Water Exercise 1,569 Fitness Center 108 68 Special projects completed in 2013 were: 1. Over 700 hours gym time to Livonia Junior Athletic League. 2. 7 new cardio equipment pieces. 3. Installed energy saving variable frequency drive for pool pump. 4. Upgraded WiFi system. Fitness and Wellness Fitness and Wellness programming continues to offer variety. Members can take advantage of a number of services including: fitness hub workouts, fitness assessments, climbing wall classes, personal training, private pilates personal training, nutritional counseling, massage therapy, group exercise (aerobics) and Livonia's 100 Days to Health wellness program. The fitness hub has remained a very busy area of the LCRC. Equipment orientations are offered free of charge by the personal training staff. We also offer Polar Body Age assessments. The Body Age assessment provides an individual with a baseline measurement of their overall fitness level. The assessment takes into account a number of health and fitness markers including strength, flexibility, percent body fat, nutrition, cardiovascular fitness and more to calculate the fitness of your body. For youth, we offer two types of youth orientations: Teens in Training Part I and Teens in Training Part 11. The fitness hub has 95 cardio machines, 17 selectorized weight -training machines, 2 cabled functional trainers, 2 sets of 5lb-1001b dumbbells and 1 set of 20lb-1101b fixed curl bars. Cardio equipment is also available on the bridge leading to the track, upstairs hallway and in one of the track corners. Also available is an assortment of plate -loaded machines such as a smith machine, squat rack, leg press, calf raise and chest press benches. Another feature is the Cardio Theater function found on most of our cardio equipment. This unit enables the member to tune into a T.V. program while getting their cardio workout in. With a staff of 10 climbing wall attendants/instructors and a climbing wall coordinator the climbing wall continues to be a unique feature of the recreation center. The wall has 13 routes ranging in degree of difficulty in order to challenge the novice through elite climber. The wall remains open for use seven days a week. We offer a range of youth and adult climbing classes throughout the weekends. Some of the specialty programs that we offer at the climbing wall are the rock wall climbing social every Friday night and a Boy/Girl Scout Merit Badge program. The Boy/Girl Scout Merit Badge program is a 34 hour class with classroom lectures and climbing wall time. With a staff of 13 certified personal trainers, personal training continues to be utilized on a consistent basis. Members can utilize personal training as an individual, a couple or in a group setting. Members meet with a personal trainer, with frequency dependent on the individual goal. Personal trainers help members become successful with their fitness goals. Ze Nutritional counseling is an additional service that the LCRC is offering. We currently have 1 certified dietary manager on staff. We are in the process of adding a registered dietitian to the staff. Members meet with the dietary manager on an individual basis. This service is by appointment only. Members also have an opportunity to meet with a nutrition coach through some of the group exercise classes. We have incorporated dietary services into some of our class and seminar offerings. Massage therapy is a service that is offered to members as well as non- members. We currently have 1 certified massage therapist on staff. We are currently in the process of adding an additional certified massage therapist. This service is by appointment only. Massage therapy is currently being offered on Tuesdays and Thursdays. Massage therapy will soon expand to Fridays, with the addition of the new massage therapist. Group exercise (land aerobics) continues to be a popular offering. We currently offer 103 classes, seven days a week. We offer 50 classes in the evenings and 53 classes in the mornings. The majority of our group exercise classes are 50 minutes in length. We also offer 30 minute classes as well. Zumba, women on weights, boot camp, yoga, cycle, step, TRX and pilates are a few of our most popular classes. We have a total of 48 certified group exercise instructors on staff. Livonia's 100 Days to Health has become a successful community -wide initiative to build partnerships with area businesses and increase community involvement with the use of programming, through the Livonia Community Recreation Center. The goal of the program is to provide participants with simple, factual and educational information on nutrition, exercise, health and wellness for the entire family. The program runs from January to April. The 2013 event attracted 583 participants. The 100 Day Weight Loss Fitness Challenge had 191 participants, losing a combined 541 pounds. Corporate partners included the DMC, Dick's Sporting Goods, Time loo Savor, Running Fit, Health Quest Back & Neck and myTRlguys. Grocery stores that also participated were Krogers, Busch's, Joe's Produce and Trader Joe's. Participants involved in the 100 Days have access to exercise classes, nutrition seminars, wellness seminars, grocery store lours, rock climbing and free workouts and swimming on Fridays here at the LCRC during the length of the program. Sports and Leisure In 2013, we continued to offer a variety of leisure classes to our citizens, covering all ages and all interests. We strive to offer quality programs at affordable prices for all our customers. Between the two winter sessions, one spring session, one summer session and two fall sessions, we offered close to 250 classes/clinics and multiple day camp experiences for youth. 70 Leisure classes include pre-school developmental classes such as Pre-school playgroup, 2's on the Move, Fun 2B Fit, LOCO! -Motion and Imagination Station. We also offer dance classes for adults and youth including ballet and ball room and we even added guitar and cheer/pom to the mix this year! Kids Night Out continues to add fun and excitement every V Friday of the month for kids ages 5-12. We offer 20 different martial arts classes ranging from Tae Kwon Do to Kung Fu to Karate. We also offer enrichment classes for youth in the form of art and music programs. Indoor and outdoor sport programs include baseball, volleyball, basketball, soccer, and tennis. They are ran in a variety of formats including seven (7) week class sessions, 2-3 day clinics, week-long camps and instructional leagues. Camp Swoosh continues to provide so much more than just a place for kids to go in the summer. Each week, Camp Swoosh offered kids the opportunity to make friends, build leadership and social skills, use their creative side through art and themed projects, stay physically active and involved, and instill a sense of pride to be a part of such a special group. Over the course of summer 2013, Camp Swoosh staff mentored a total of 100 children ages 6-11, while averaging 38.5 total campers perweek. Kid Quarters Our short-term child care operation continues to serve the needs of our members, residents and non-residents, allowing parents to slay active and workout while their children are in a safe, friendly, and fun environment. There were a total of 5,703 visits to Kid Quarters which generated just over $18,316.50 and averaged 475.25 visits per month. Rentals The opportunity for family, friends and neighbors to use the center for special gatherings is a great way for people to lake advantage of the Community Center services. The following events look place in 2013: Birthday Parties 550: Package parties 286 Day Pass parties 264 Bar/Bat Mitzvah's 8 Scout Groups Party/Gathering 5 Team Parties Meetings 17 Church Groups Showers 24 Summer Camps School Groups 17 Company Outings Total 642 — This is an increase of 34 events from 2013. 71 There were 449 hours of gym rental as well as 725 hours used by Livonia Junior Athletic League as part of the City sponsorship. Many teams rent gym time during off-season training to keep athletes in shape. After -hour outings are an opportunity to have a more private event. GOLF DIVISION The City of Livonia Golf Division ended the month of October ahead of the 5 -year average by being 1.35% up in revenue in YTD revenue. League revenue continues to increase with senior, junior and regular play. Rounds Played Whispering Willows 37,841 Idyl Wyld 30,152 Fox Creek 39452 Total 107,445 Whispering Willows: The Engineering department began a storm water retention project last October between holes 7, 8 and 9. The construction project was completed shortly after the spring thaw and has provided an area for water to be stored as storms occur. Fox Creek: Doug Ware and his staff have the greens running fast and the course in excellent condition. Courses that once were considered in a higher class from a price perspective or due to course conditions are now being compared to Fox Creek. It has been a long standing goal of the Golf Division to bring Fox Creek to this higher level of course conditions. The addition to the maintenance building/cart barn at Fox Creek was completed in March. Fox Creek is the last of the three courses to convertto electric powered golf carts. Idyl Wyld: Many compliments were received about the course conditions this season. Outing revenue was up for Idyl Wyld and we are receiving more outing requests for future dates than years prior. SPECIAL EVENT DIVISION The Department places great emphasis on special events and programs. It is our intent to play an integral role in developing community involvement by working with local businesses and civic organizations that provide professional input, volunteers and/or financial assistance. A sense of family and individual pride and community spirit is developed through such events as; Daddy/Daughter dance, holiday lunches, Memorial Day Ceremony, summer playground program, Tree Lighting Ceremony, Cardboard Boat Races, Elk's Soccer Shoot and Hoop Shoot, Indoor and Youth Triathlon, and the Family New Year's Eve Party, to mention a few. 72 A change in the format of our Playground Program allowed us to cul our budget drastically (eliminate the use of school buildings) and create a local field trip - based camp that worked out well. Learning, in the summer of 2012, that the new format worked well, we expanded registration to over 270 Livonia youth for 2013. This summer program serves the opposite need of those parents who use Camp Swoosh, in that the Playground Program is not an all -day camp, but rather a 4 - hour drop off program that gives children the opportunity to socialize with their peers and conned with positive adult mentors in a safe, creative and activity - based environment. Over 9,400 individuals have benefited from participating in our special events, totaling 67,615 hours in which we had direct contact with them. Event Ages # of Time # of Contact Co - Days People Hours Sponsored By Kids Night Out 5-12 12 4 40 1920 Winter Santa's Gr K- 1 0.5 155 77.5 Livonia Workshop 3 Kiwanis Calling Santa Mailbox 7 & 1 0.5 219 109.5 Livonia under Kiwanis Essay Contest & 5-12 2 1 142 284 Friends of the Sing -a -long Bam Tree Lighting All 1 3 1000+ 3000+ Rotary Club, Ceremony Libraries, Civic Chorus Lunch with Santa 12 & 1 2 175 350 Kiwanis under Elk's Hoop Shoot 8-13 1 2.5 35 87.5 Livonia Elks Contest Lodge Daddy Daughter 4-16 1 2 224 448 Livonia Elks Dance Lodge Civic Chorus All 1 1 150 150 Civic Chorus Indoor Tnathlon 18+ 1 2 48 96 Wolverine S&C Cardboard Boat All 1 4 90 360 Wolverine S&C Races New Year's Eve All 1 3 320 960 Wolverine S&C Party 73 Event Ages # of Days Time # of People Contact Hours Co - Sponsored By Spring Take Pride in All 1 3 123 369 Rotary Club, Livonia Day Scouts, and School Groups Passport to 14 & 1 5 1000+ 5000 Various Safety under Sponsors Memorial Day All 1 4 200+ 800+ Veteran's Ceremony Alliance Hunter Safety 10& 1 12 50 600 DNR Course up Civic Chorus 18 & 2 2 200 800 Livonia Civic Concert up Chorus Easter Bunny 12 & 1 2 101 202 Kiwanis Lunch under Egg Hunt 12 & 1 3 2000 6000 Rotary Under Pitch, Hit & Run 7-14 1 2.5 138 345 UAL/Wolverine S&C Summer Music From the All 8 1.5 zoo+ 2,400+ Ads Heart Commission Playground Program 5-12 35 4 270 37,800 Nature Camp 5-8 5 2 12 120 Rock/Roll Camp 9-18 5 2 0 0 Kids Triathlon 6-14 1 3 0 0 Wolverine Sports and Conservation Club Filmmaking 12-18 5 2 0 0 Camp Mad Science 3-12 5 4 46 920 Camps Volleyball Camp 11-13 5 2 14 140 Senior Olympics 50+ 1 1 25 25 Senior Center 74 Event Ages # of Time # of Contact Co -Sponsored Days People Hours By Fall Lunch with 12 & 1 2 102 204 Optimist Club Goblins under Elks Soccer 13 & 1 3.5 0 00 Livonia Elk's Shoot under Lodge Haunted Stroll 12 & 1 1 1647 1647 Friends of the under Barn Turkey Trot All 1 3 589 1767 Goodfellows, Various Corporate Sponsors Hunter Safety 10& 1 12 50 600 DNR Course Up Punt Pass and 5-14 1 1 37 37 Kick PARKS DIVISION Our parks are a great place for families and groups to gather for picnics, outdoor activities or just to visit, walk, hike or use various amenities such as pavilions, grills, play structures, ball fields, soccer fields, tennis courts, nature trails, walking paths, fitness clusters, in-line courts, playgrounds, sand volleyball courts or Wilson Barn. It is impossible to estimate the number of individuals visiting our parks. Park Maintenance maintains all parks, handles inspections and works with us in providing safe, clean and quality parks that our residents have come to expect. Approximately 368 pavilion permits were issued with approximately 26,105 attendees for Rotary, John Stymelski, Veteran's, Bicentennial, Clements Circle, Mies and Shelden Parks. Our revenue for the pavilion rentals totaled $30,276. The parks also hosted numerous special events and activities. MARKETING The Marketing Department strives to promote the assets of the department and influence the lives of those we serve, as well as, develop and cultivate partnerships, collaborations and volunteerism. As a department, we are devoted to offering quality programs and facilities while providing the highest standards of customer service possible. The L Magazine continues to be our primary source of communicating with our users. The L is distributed to Livonia's 39,000 plus households and the Livonia 75 Recreation Center's non-resident members three limes a year. The L Magazine is also available on our website. Other avenues to promote and advertise are through our new Google Maps virtual tour of the LCRC, Chamber Member e - blasts and Chamber Directory Ad, articles and program announcements in the new Livonia Life Magazine (which also features a monthly health and fitness article from LCRC Personal Trainer Harry Dakesian), the City Newsletter, Facebook, promotional videos, member giveaway promotions, attending local business health fairs, visiting local businesses, email blasts, news releases, website, program and event flyers and posters, Livonia TV, news releases, testimonials, co-sponsors and partnerships, a new resident welcome letter which includes a one day family pass to the LCRC, word of mouth, and two open houses per year. Our 2013 Open House events brought in a combined total of 1,867 guests and helped sell 56 Annual Membership Packages. 2013 NOTEWORTHY PROJECTS Throughout the past year, the Planning Department coordinated the processing of approximately 75 petitions involving land use modifications and development projects. Below is a summary of the more noteworthy projects, some of which the final outcome is still pending: 0 PLANNING & ECONOMIC DEVELOPMENT DEPARTMENT, PLYMOUTH ROAD DEVELOPMENT AUTHORITY AND PLANNING COMMISSION Activities and projects handled by the Planning Commission and the Planning Department for the year 2013 included the following: Subdivision Plats Considered Meetings Held Preliminary Plats 0 Public Hearings (45 items) 11 Final Plats 0 Regular Meetings (25 items) 3 Study Meetings (49 items) 14 Special Regular Meetings (2 items) 2 Petitions Processed Amendments Rezoning 4 Master Plan Amendments 0 Waiver of Use 28 Language Amendments (Ord543) 1 Site Plans 13 Vacating 3 Site Condominiums 0 Sign Permits 5 Greenbelt & Landscape 0 Satellite Dish 0 Lot Splits 16 Extensions 0 2013 NOTEWORTHY PROJECTS Throughout the past year, the Planning Department coordinated the processing of approximately 75 petitions involving land use modifications and development projects. Below is a summary of the more noteworthy projects, some of which the final outcome is still pending: 0 1) Approval to operate a limited service restaurant (Carlton's Coffee House) at 17162 Farmington Road within the Burton Hollow Shopping Center, located on the east side of Farmington Road between Six Mile Road and Curtis Avenue ; 2) Approval to construct an addition to the existing banquet hall (Laurel Manor) at 39000 Schoolcraft Road, located on the north side of Schoolcraft Road between the 1-96 Expressway and Eckles Road; 3) Approval of the Master Deed, bylaws and site plan in connection with the construction of a condominium development (Dinallo Estates) at 36905 Ann Arbor Trail, located on the south side of Ann Arbor Trail between Newburgh Road and Levan Road; 4) Approval to operate an athletic training facility (Metro Cheer and Dance) at 11889 Brookfield Avenue, located on the west side of Brookfield Avenue between Plymouth Road and Capital Avenue; 5) Approval to expand the existing restaurant (Sheesh Restaurant) and add seating at 37240 Five Mile Road within the Century Plaza shopping center, located on the northeast corner of Five Mile Road and Newburgh Road; 6) Approval to conduct a carnival in the parking lot of Sears, sponsored by the Rotary Club of Livonia, consisting of amusement rides, games and food concessions on property at 29500 Seven Mile Road, located on the northwest corner of Seven Mile Road and Middlebelt Road; 7) Approval to operate a full -swing golf simulator facility (Big Golf) at 30643 Schoolcraft Road, located on the south side of Schoolcraft Road between Middlebelt Road and Merriman Road; 8) Approval to demolish a portion of the exisfing building and construct additions to the auto dealership (Tennyson Chevrolet) at 32570 Plymouth Road, located on the north side of Plymouth Road between Farmington Road and Hubbard Avenue; 9) Approval to operate a full service restaurant with drive -up window facilities (Jimmy John's) at 19190 Middlebelt Road, located on the east side of Middlebelt Road between Seven Mile Road and Vassar Avenue; 10) Approval to operate a gymnastic training facility (Gymnastic Dreams) at 12830 Wayne Road, located on the east side of Wayne Road between the CSX railroad right-of-way and Schoolcraft Road; 11) Approval to rezone property at 13301 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad right-of- way and Schoolcraft Road from M-1 (Light Manufacturing) to C-2 (General Business). The rezoning was the first step in the process of developing the land into an Applebee's and a multi -tenant commercial building with a full service restaurant including drive -up window facilities (Del Taco); 77 12) Approval to operate a dance studio (Dance Innovations) at 12864 Farmington Road within the Livonia Trade Center, located on the east side of Farmington Road between the CSX railroad nghl-0f-way and Schoolcraft Road; 13) Approval to construct a compressed natural gas (C.N.G.) fueling station at 11801 Farmington Road, located on the west side of Farmington Road between Plymouth Road and the CSX railroad right -0f --way; 14) Approval to demolish and reconstruct the gas station (Mobil) at 29401 Five Mile Road, located on the southwest comer of Five Mile Road and Middlebelt Road; 15) Approval to operate a gymnastic training facility (Ignite Gymnastics) at 12932 Farmington Road within the Livonia Trade Center, located on the east side of Farmington Road between the CSX railroad right- of-way and SchoolcreR Road; 16) Approval to rezone a portion of the property at 37685 Five Mile Road, located on the south side of Five Mile Road between Newburgh Road and Blue Skies Avenue from G7, Local Business to G2, General Business. The rezoning was the first step in the process of developing the land into a Tim Hortons; 17) Approval to construct and operate a full service restaurant (Applebee's) at 13301 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad right-of-way and SchoolcraR Road; 18) Approval to construct a multi -tenant commercial building with a full service restaurant including drive -up window facilities (Del Taco) at 13301 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad nghl-of-way and SchoolcmR Road; 19) Approval to rezone the property at 39201 Seven Mile Road, located on the southeast comer of Seven Mile Road and Haggerty Road from PO, High Rise Professional Office to PL, Public Land. The rezoning is the first step in the process of redeveloping the site for educational purposes in connection with Schoolcmft College; 20) Approval to construct and operate a full service restaurant including drive -up window facilities (Culvers) within an outlol on the site of Meijer, 13000 Middlebelt Road, located on the east side of Middlebell Road between the CSX Railroad nghl-of-way and SchoolcmR Road; 21) Approval to demolish an existing building and construct a new medical office building at 36622 Five Mile Road, located on the north side of Five Mile Road between Levan Road and Newburgh Road; 22) Approval to construct and operate a second-hand store and resale shop (Goodwill) within an outlol on the site of the Menards Home Improvement Store, 12701 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad right-of-way and Schoolcraft Road; 23) Approval to construct an addition to the existing convalescent home (St. Jude) at 34350 Ann Arbor Trail, located on the north side of Ann Arbor Trail between Joy Road and Stark Road; 24) Approval to remodel the exterior of the commercial center (Philmar Plaza) at 33467 & 33501 Eight Mile Road, located on the south side of Eight Mile Road between Farmington Road and Gill Road; 25) Approval to construct and operate a limited service restaurant with drive -up window facilities (Tim Hortons) at 37685 Five Mile Road, located on the south side of Five Mile Road between Newburgh Road and Blue Skies Avenue (New Five Village shopping center); 26) Approval to construct and operate a full service restaurant (Outback Steakhouse) within an outlot on the site of Meijer, 13000 Middlebelt Road, located on the east side of Middlebelt Road between the CSX Railroad right-of-way and Schoolcraft Road; 27) Approval to construct and operate a limited service restaurant with drive -up window facilities (Dunkin' Donuts) at 34899 Plymouth Road, located on the southeast comer of Plymouth Road and Wayne Road; 28) Approval to construct a chapel addition with fixed seating to St. Genevieve -St. Maurice Catholic Church at 29015 Jamison Avenue, located on the south side of Jamison Avenue between Middlebelt Road and Harrison Avenue; 29) Approval to remodel the exterior of the commercial center (Middlebelt-Norfolk Plaza) at 20307-20337 Middlebelt Road, located on the west side of Middlebelt Road between Eight Mile Road and Norfolk Avenue; 30) Approval to construct two multi -tenant commercial buildings on proposed oulparcels in front of the Menards Home Improvement Store at 12701 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad right-of-way and Schoolcraft Road; 31) Approval to re -develop the commercial center (Livonia Commons), including remodel the exterior, building addition and construct a stand-alone multi -tenant commercial building, at 13505-13507 Middlebelt Road, located on the west side of Middlebelt Road between the CSX Railroad right-of-way and Schoolcraft Road; 32) Approval to remodel the exterior of the existing restaurant (McDonald's) at 11800 Middlebelt Road, located on the east side of Middlebelt Road between Plymouth Road and the CSX Railroad right-of-way. (Pending) 79 2013 STUDIES, SURVEYS AND REPORTS PREPARED 2013 Lot Splits Reports —16 2013 Language Amendments —1 2013 Vacating Reports — 3 Fully Digitized In-house Petition Books 0 1953-1964 0 1965 thru 1976 0 1977 thru 1999 0 2000 thru Present 0 City-wide overall map Update Future Land Use Map Prepared Zoning Ordinance Amendments LIVONIA TOMORROW Livonia Tomorrow is a long-range planning and community visioning process that was formally introduced in July 2012 with the release of a request for Statement of Qualifications. The intention of this initiative is to carry out an innovative planning exercise that will fully engage the community and key stakeholders in order to form of a unified vision and conceptual blueprint for the City's future. The Planning Department prepared the initial draft of the RFQ, and coordinated the response and submission of seven (7) proposals from highly qualified urban planning and design consulting companies. After interviewing all seven (7) companies, Council narrowed the list to three (3) firms. The final interviews were conducted in December 12, 2012, and the team of Houseal-Lavigne Associates joined by inFORM Studio and a5, Inc. was awarded the contract. The 2013 City approved budget allocated a total of $50,000 for the initial phase of Livonia Tomorrow. The Council Committee on Economic Development, Community Outreach and Strategic Planning is currently spearheading this project with assistance from the Planning Department. Project initiation commenced on June 18, 2013 with a workshop involving the Mayor and all City Department Heads. Following the initial kick-off, the next six (6) months have been devoted primarily to Engagement and Community Outreach. To dale, a total of nine (9) workshops and focus group meetings have been held, including 25 key person interviews. Other outreach efforts have involved DIY (Do-it-yourself) Workshop Kits, an Interactive Project Website, On- line Community Issues Mapping, and On4ine Questionnaires. On December 2, 2013, the Consultant provided the Council Committee on Economic Development, Community Outreach and Strategic Planning with a detailed summary of the Outreach Program. The next major step in the Livonia Tomorrow process will be establishing community focus areas and priorities, creating a vision statement, and establishing preliminary goals and objectives. Completion of Phase I is anticipated sometime in the first quarter of 2014. .11 PLYMOUTH ROAD DEVELOPMENT AUTHORITY The Planning Department continues to provide support to the Plymouth Road Development Authority (PRDA). Over the past few years, activities of the PRDA have been severely limited due to budget constraints. A special assessment approved by the City Council in 2011 provided the funds needed to maintain the extensive irrigation system that the PRDA installed along the Plymouth Road corridor. By the end of the 2012 watering season, the extensive repairs needed to bring the system into full operation had been completed. Summer 2013 marked the first collection year of a new 2 -mill tax levy that will help pay the Pli outstanding bonded indebtedness. But even with the revenue generated by the new millage, few funds are available to go towards the Authority's operational and maintenance expenses. Thus, the PRDA is continually challenged with looking for new ways to cul costs and streamline its operations without compromising the appearance of the corridor. One effort currently underway is possibly transferring ownership of over 400 street lights to DTE Energy. Earlier this year, prior to the new lax levy, it was necessary to change the boundaries of the PRDA District in order to remove all known residential properties. The Planning Department played a major role in this effort. ECONOMIC DEVELOPMENT The Planning Department oversees and coordinates the activities and functions of the Economic Development Office. Special emphasis is placed on assisting, promoting, retaining and attracting local industrial, commercial and retail enterprises within the City, thereby strengthening and protecting the local economy and tax base. Some of the ways used to accomplish this include assisting businesses with site selection by maintaining an up-to-date list of available properties and buildings, providing assistance with securing local approvals and coordinating with other City, County, and Stale agencies and departments to expedite permitting, and administering the various economic development incentive programs, such as lax exempt bond financing through the Economic Development Corporation, management of Livonia's Brownfield Redevelopment Authority, and oversight of the tax abatement programs, including P.A. 198 Industrial Property Tax Abatement, P.A. 328 Personal Property Tax Relief, and P.A. 210 Commercial Rehabilitation . Over the past year, Livonia has seen considerable activity in all sectors of the local economy. Employment remains strong. According to the Michigan Department of Technology, Management & Budget, Livonia's jobless rate for the month of August 2013 was at 4.2 percent, down slightly from the same time last year. Nationally, the average is 7.0 percent, while the State of Michigan and Wayne County are at 8.7 percent and 11.1 percent, respectively. In 2013, Livonia's industrial market continued to see positive net absorption and leasing activity. Of the approximate 29 million square feet of classified industrial space, occupancy currently stands at about 88.2 percent. According to CoStar Group, a commercial real estate tracking and information service, a total of 82 industrial lease transactions and 21 industrial sale transactions occurred overthe past 11 months. The largest sales transaction involved a portfolio of two (2) adjoining properties, 38150 and 38220 Plymouth Road, for a total sale price $10,710,000 ($37.54/SF). Both buildings combined contain a gross rentable building area of 285,306 square feet, and are 100% leased, including a single tenant in 38150 Plymouth: HELM Livonia Distribution Operation. Gaining from the momentum that started in late 2011, this past year saw considerable positive gains throughout Livonia's retail sector, and particularly along the one-half mile stretch of Middlebelt Road south of SchoolcraR Road and the I-96 Expressway. The "spinoff' in both new development and redevelopment is largely the result of the opening of Menards, and the significant draw that this regional home improvement store has brought to the surrounding area. Projects either recently approved or in the process of review are: Goodwill, Applebee's, Del Taco, Culver's, Outback Steakhouse, Dick's Sporting Goods, JoAnne's Fabrics, and over 91,000 square feet of either new or repurposed retail space. Altogether, it is anticipated that a total of approximately 371,188 square feet of new active retail space will be added to this stretch of Middlebelt Road within a two (2) year period beginning in 2013. Additional good news is that Livonia's overall retail vacancy rate continues to decline. According to Costar, retail vacancy dropped from 14.2 percent to 13.1 percent in the past year. This includes all categories of retail, where the primary intended use is to promote, distribute or sell products and services to the general public, and includes buildings such as stand-alone convenience stores, store fronts, strip centers, neighborhood, community, regional, and super -regional malls, power centers, factory outlet centers, and fashion or specialty centers. Another important measure of retail activity is the absorption rate, which refers to the change in occupancy over a given time period. Positive net absorption is a condition that occurs when the total amount of space that becomes occupied exceeds the amount of space vacated. For Livonia, the reported year-to-date net absorption equaled 196,761 square feet. The current average rental rate is $10.07 per square foot, up from about $9.58 per square foot one year ago as reported by CoStar. These numbers represent the average for 622 retail buildings containing an estimated 8,876,342 square feet of rentable building area. Office is the other major category of commercial land use. According to Costar, the City's existing office inventory totals approximately 6,289,001 square feet. Livonia's current office vacancy rate stands at around 16.3 percent, which is down significantly from the 21.6 percent as reported in the third quarter of 2012, and the lowest recorded total vacancy rate since early 2009. A total of 80 lease T transactions were reported in the past 365 days. The following represent a few of the larger move-in transactions: 1) Sprint at 17187 N. Laurel Park Dr. (34,857 square feel); 2) STMicroelectronics at 19111 Victor Parkway (21,120 square feel); and 3) Harvard Drug Group at 17187 N. Laurel Park Dr. (24,583 square feel). 2013 TAX INCENTIVE PROJECTS In 2013, the Livonia Economic Development Office provided assistance to a number of businesses seeking tax incentives through a number of programs offered by the State of Michigan. The following summarizes a few of the major tax incentive projects that the Livonia Planning and Economic Development Office was involved with over the past year. Mendelson Orthopedics In late October, demolition commenced on the old Frank's Nursery building located at the northwest comer of Five Mile and Levan Roads. This long anticipated redevelopment project will bring over 40,000 square feel of new medical office space. Mendelson Orthopedics, which presently operates out of Sl. Mary-Mercy Hospital, will be moving its offices and outpatient care facilities across the street and into the new medical office. The project is valued at over $10 million, and was made possible with the cooperation of the City, which granted its first ever Commercial Rehabilitation tax abatement pursuant to Public Act 210 of 2005, as amended. In addition to a modem new two-story medical office building, redevelopment of the site will include complete upgrades to the landscaping, parking and infrastructure, including a new subsurface stonnwater management system. The incentive provided under P.A. 210 essentially 'freezes" the taxable value of the building, and thereby exempts the new investment from taxation. City Council approved a 10-year abatement, which is the maximum allowed by law. Taxes not affected by the abatement include School Operating, Stale Education, the value of the land, and all personal property. Admiral Tool Admiral Tool manufactures and assembles steering columns and related parts for the auto industry. The Company was founded in 1999, and currently operates a technology/engineering office and manufacturing facility in Livonia. This past spring, Admiral Tool approached the City with a need to nearly double its production operations. Space became available immediately adjacent to the current production facility, which provided a perfect opportunity for the Company to fulfill its expansion needs. The program involves the production of steering column components for Chrysler. The production is being moved from another supplier in Mexico to Admiral Tool in Livonia. The City assisted Admiral by granting a seven (7) year exemption of personal property worth an estimated $50,000 over the life of the abatement. A VisotekIVictor Technologies Visolek is a company with high tech infrastructure that supports the development, manufacture and use of high-powered laser systems. Visotek's lasers are used worldwide as part of advanced manufacturing, research labs, and military applications. The Company was established in 2001 by Sheila Jensen, and is located on Belden Courtin Livonia. Earlier this year, Visolek was acquired by a Missouri -based company called Victor Technologies. Victor Technologies is headquartered in Sl. Louis, and is a global manufacturer of advanced cutting, gas control and specialty welding solutions, serving a wide range of applications, including automotive, construction, fanning, medical, mining, and ship building. Victor plans to make additional personnel and capital investments in Visolek to advance the development of laser technology in order to serve Victor's markets. To help facilitate Visotek and Victor Technologies growth plans, and additionally, to help advance Livonia as a possible good location for other companies specializing in laser technology, the City Council approved Visotek's request for an exemption of personal property taxes under P.A. 328. The Company plans to invest in excess of $1.5 million, and over the next 5 years, hire as many as twenty—five new employees. To accommodate the new operations, Visolek has leased the balance of the building it occupies, approximately 10,000 sq.fl., and will the double the size of its operations. Lem In May, Leapers petitioned the City for its third Industrial Facilities Tax Exemption Certificate. The first occurred in 2010, when City Council approved a seven (7) year abatement to help incentivize capital expenditures of approximately $2.35 million for new machinery and equipment related to the Company's main business: the manufacturing of sporting equipment. The second IFTEC was approved by City Council in 2011, again for a term of seven (7) years. The 2011 investment totaled approximately $2.5 million in machinery and equipment. Leapers, Inc., and its affiliate — UTG Pro— are Livonia -based companies that design, build, warehouse, and distribute a wide variety of sporting goods. Leapers maintains three (3) Livonia facilities, two (2) of which are located side- by-side on Capitol Street, and the other which is located on Plymouth Road just east of Newburgh Road. To meet the growing demand for its products, Leapers recently acquired the building at 32500 Capitol, adjacent to its main facility located at 32700 Capitol. The building at 32500 Capitol is used primarily for manufacturing. The Company has invested significantly towards renovating the structure for this purpose, including changes to the shop floor, a new roof, and electrical upgrades, just to name a few. M The real property improvements associated with the 2013 IFTEC request included the installation of a new HVAC unit, new air compressors, mist collectors, and associated electrical upgrades, all at a total cost of approximately $110,000. On the personal property side, Leapers is investing an estimated $3.47 million. The new machinery and equipment includes computers, CNC fixture assemblies, production dies and molds, injection molding equipment, as well as various R&D testing and inspection equipment. With the new investment, Leapers continues to add employees. Ternes Packaging Temes Packaging is a 64 -year old company that specializes in all aspects of packaging, warehousing and distribution logistics, including procurement and contract personnel, system design and I.T. support, inventory and quality control, and assembly and remanufacturing. In early 2013, Temes moved its headquarters and a large part of its "just -in -time" distribution operation to a 127,000 square foot building located on Industrial Road. The building includes approximately 109,000 square feet of industrial warehouse space and approximately 18,000 square feet of general office space. The age and condition of the building caused Ternes to have to invest in significant upgrades, including the complete renovation of both the warehouse and office space, new fire suppression, roof replacement, HVAC, and new furniture and fixtures. To help defray some of the costs associated with these upgrades, Ternes sought the City's support on tax abatements on an overall planned investment of over $2 million over the next two (2) years. Tax abatements under P.A. 198 are typically available only for manufacturers; however, the statute makes an exception for large-scale logistic operations, (i.e., over 100,000 square feet in area), and provided they are located in a county that borders another state or Canada. Temes qualified under this special provision of the statute, and the Companys request for a 12 -year abatement was approved. MISCELLANEOUS RETENTION AND ATTRACTION PROJECTS The Livonia Economic Development Office meets with existing and prospective businesses on an on-going basis to learn more about their operations, address concerns and issues they may have, assist with site selection and planning, provide information on local incentive programs, and direct them to the proper Slate, County and/or City agencies or departments for additional assistance. Below is a list of some of the companies and organizations that the Economic Development Office worked with over the past year: 0 Linamar/McLaren — In what could become one of Livonia's largest projects for 2014, various city departments, led by the Planning and Economic Development Department, worked tirelessly with the MEDC, Wayne County and DTE on pulling together an incentive package valued at over $8 million in M order to convince the Company to remain in Livonia and develop a world- class research, engineering and sales complex. 0 Roush — assisted with vacating portions of an unnecessary utility easement located on property the Company owns on Levan Road that was impeding their ability to get refinancing. 0 Ingram Slotting and Machine, Inc. — worked in tandem with the Inspection Department to help the Company relocate to a larger building on Eight Mile Road. 0 EcoMotors International — mel with Company officials hosting a Chinese delegation consisting of representatives of Zhongding Co., Ltd., and Han Jun, Mayor of Xuancheng Municipal Government of Anjui Province, as well as the MEDC, Mayor and Wayne County to assist the Company in its ongoing efforts to seek funding and to market and develop its patented OPOC engine. 0 NYX — currently assisting the Company on the possible development of a new manufacturing facility. 0 Quality Metalcm —preliminary discussions on the possible expansion of the Company's manufacturing plant on Farmington Road. 0 Yudo — assisted company officials from Columbus, OH and Japan in acquiring a facility in Livonia located at 33875 Capitol. 0 USIT — assisting this Livonia -based company with plans to relocate and expand into a larger facility. 0 QCI (Quad City Innovations) — working with this Livonia -based energy start- up company to find a manufacturing facility in Livonia. QCI converts waste plastics into diesel fuel using a unique technology that the Company has perfected to make the process much more efficient and cost-effective. The Company is interested in the old Kroger meal -processing facility located on Industrial Road behind the Menards store. 0 Racer Trust — The Livonia Economic Development Office continues to work with Racer Trust on repurposing the former GM sites. The former Powertrain Plant on Middlebelt Road is currently under contract, and has been partially filled by an automotive logistics company called Bay Logistics. With the local economy steadily improving, there is renewed interest in the Eckles Road property by a well-known industrial development company with ties to the Livonia market. 0 Chamber of Commerce — active participation with Livonia Industrial Council. 0 Small Business and Technology Development Center — Michigan New Jobs Training Program. 0 Consumers Energy — staff assisted with the development of a new natural gas fueling station on Farmington Road just north of Plymouth Road. 0 Tunkers, Inc. 0 Livonia Brownfield Redevelopment Authority — the LBRA will be meeting in early 2014 on a Brownfield Redevelopment Plan involving the old Forest I City property located at the southwest corner of Middlebelt and Schoolcraft Roads. 0 Advanced Recycling — Planning and Inspection Departments have been working with this environmental recycling business to find a permanent home in Livonia. The Company is currently operating in a building that it leases on Merriman Road, but is quickly outgrowing the site as the demand for recycled metal products continues to increase. 0 Michiaan Economic Development Corporation MAPS The Planning Department has prepared many new maps for City use and has revised others. These maps are used at the various public hearings conducted by the Planning Commission and City Council. The maps are also made available to other City departments and groups. GIS The Planning Department continues to work closely with the Information Systems Department and other City Departments involved in the development and maintenance of the City's desktop Geographic Information System (GIS). The City's GIS is a powerful collection of computer hardware and software designed to visualize, explore, query and analyze data geographically. The Planning Department utilizes the GIS on a daily basis for a variety of planning -related tasks including: mapping, obtaining land use statistics and information, generating mailing labels for public notification purposes, and much more. As part of its responsibility of providing accurate and current land use information, the Planning Department maintains the following spatial GIS layers and accompanying attribute information: Zoning Liquor Licenses Existing Land Use Cell Towers Future Land Use Truck Routes Building Footprints Act 198 Industrial Districts Control Zones PLANNING DATABASE The Planning Department continues to expand the use of its computer database, which was designed and developed for the purpose of tracking and storing information about all of the various petitions that the Department is responsible for overseeing. The new database was created with several benefits in mind, including faster and more efficient delivery of information to residents, other City Departments and developers, better record keeping, and expandability and compatibility with other computer software programs including the GIS. The Planning database was developed using Microsoft Access and includes detailed information on each petition including the type of project, the review procedure, the applicant, critical deadlines (i.e., public notification), past history, zoning, etc. Select information can be linked directly with the GIS and viewed in a spatial Y context. For example, maps can be generated showing the locations of all properties involved in certain types of land use proposals (i.e., restaurants), over a given period of time. As of December 2013, the Planning database contains detailed information on approximately 2,987 petitions. ASSISTANCE TO OTHER CITY DEPARTMENTS Hundreds of hours have been spent supplying other departments with technical help including: Community Resources Assessors Office Historical Commission Engineenng/Inspection Legal Department Library Commission Parks & Rec. Finance Department Historic Preservation Housing Commission Police Department Mayors Office LIVONIA DIVISION OF POLICE The Livonia Police Department is the ninth largest police department in the Stale of Michigan. The Administration Bureau consists of the Chief of Police, one Deputy Chief of Police, two Captains who are Division Commanders. Two civilians provide administrative support, including payroll and benefit administration, employee records, and financial tracking. In 2013, the police department added 20 members to its staff, however, the police department also experienced 22 separations of service. We are committed to maintaining adequate staffing levels without sacrificing the high standard of qualifications of candidates. SUPPORT SERVICES DIVISION Support Services is responsible for the efficient day-to-day operation of the Department. Important functions include: preparing and maintaining the budget, purchasing, training, personnel, labor relations, contacts with citizens groups, as well as providing reports to the Mayor's Office, City Council, and various City Commissions. Tragi During fiscal year 2013, the Training Division coordinated the attendance of our officers at more than 130 off-site, in-service training courses and administered the State training resources, as well as the Federal Bullet Proof Vest Grant. The Training Division also ensured that all officers completed the MCOLES Firearms Proficiency Standards, including our Reserve Officers, and conducted nearly 50 firearms training sessions throughout the year. Several dispatchers attended numerous off-site courses, and the reporting of the 9-1-1 funds was conducted in accordance with the grant. Due to personnel shortages, our annual Police I Officer Refresher Training (PORTS) was reduced to two days and covered MCOLES Firearms Re-certifcafion and Subject Control. This training is in addition to mandatory training sessions which covered: Intermediate Weapons, Hazardous Materials, and Legal Update. The Training Division coordinated with the Civil Service Department on hiring 15 new Police Service Aides and five Police Officers. Six Police Service Aides attended the Western Wayne County Regional Police Academy and were promoted to the rank of Police Officer. Additionally, five other Police Service Aides were promoted to Police Officer during this period. In February 2013, the Livonia Police Department hosted a regional leadership seminar for law enforcement supervisors throughout southeast Michigan. Every supervisor at the Livonia Police Department was required to attend. Two nationally recognized experts were featured, covering legal matters and leadership. This training was rated excellent by the participants. The Training Division coordinated the attendance of three command officers to the Northwestern University School of Police Staff and Command, which carries prestigious accreditation. Communications The Dispatch Center equipment includes the computer aided dispatch terminals, 9-1-1 premise equipment, early warning sirens, cable override capabilities, Law Enforcement Information Network (LEIN) teletype equipment, etc. In 2013, research was completed on replacing the city's Enhanced 9-1-1 system which will allow for text to 9-1-1, remote location answering, and additional redundancy. This project is scheduled to be completed in early 2014. There are currently 10 dispatchers assigned. Communications is also responsible for the building's Uninterruptible Power Supply system and its battery bank, as well as the proper testing and operation of our emergency generator. In 2013, a new emergency generator was installed that is capable of supplying power to the entire police building, as well as powering the radio system. Computer Services Computer Services is responsible for research and development, maintenance, implementation, training, support, and purchasing for the Police and Fire Departments' 300+ computer devices, software and specialty equipment. This includes: desktops, mobile scout car computers, printers, servers, fingerprint identification equipment, video and audio devices, surveillance equipment, as well as wireless and Bluetooth devices. Computer Services also supports multiple networks including all fire stations, the CLEMIS consortium, and mobile scout car wireless communications. Additionally, Computer Services is responsible for the 9-1-1Public Safely Answering Point (PSAP) Director's duties. In all, over 3246 projects, support calls, and service requests have been completed for 2013. Z In 2013, multiple end -of -life servers were replaced and a virtual server was installed to reduce support costs and increase redundancy. All new mobile scout car computers have been purchased at almost half the cost of the original computers. A new in -car video system has been purchased, which will allow for wireless uploading and doubling the quality of the video. Desktop production software was updated, along with multiple computers that were antiquated. NOPTIC infrared cameras were implemented on multiple scout car computers. And, finally, this bureau assisted in the following projects: New badge, patch and car logo designs; new department wide generator installation; and in -station video system. Central Records Central Records is staffed with five full -lime and two part-time civilians. This bureau reviews and files all arrest and history information and verifies/updates information on incident reports, as required by the Slate of Michigan. In addition, they fulfill Freedom of Information requests, subpoenas and discovery orders, electronically fingerprint citizens for record checks, and are responsible for the issuance of pistol purchase permits. Central Records personnel also update Criminal Records information as necessary. Property and Licensing The Property and Licensing Unit is staffed by one Police Officer and a temporary part-time civilian. The main function of the Property and Licensing Unit is to receive, document, and store evidential and non -evidential property coming into the possession of the Livonia Police Department. Other work activities include: the control and tracking of impounded and abandoned vehicles; oversight of vehicle auctions conducted by lowing agencies; categorizing and submitting confiscated firearms and other miscellaneous weapons to the Michigan Stale Police for destruction; and licensing taxi cab operators and other licensing investigations authorized under Title 5 of the Livonia Code of Ordinances. In 2013, the unit changed its method of auctioning property and bicycles to an online auction service in order to reduce overtime/increase revenue. INVESTIGATIVE DIVISION The Investigative Division is comprised of several units including: Detective Bureau, Crime Scene Unit, Crime Prevention, Special Victims Unit, Court Services/Liquor Control Enforcement, Internet Crimes Against Children, School Resource, and Crime Analysis. The Investigative Division Lieutenant is in charge of four Sergeants, 15 Police Officers, and three civilians. The Detective Bureau is currently staffed with two Sergeants, six Police Officers and one civilian. Their responsibilities include the investigation of most reported crimes, which include assaults, robberies, burglaries, larcenies, and frauds. One Sergeant and one Police Officer make up the Crime Scene Unit, which is responsible for processing crime scenes, including collection and analysis of NO evidence. A Police Officer is assigned to Crime Prevention, whose duties include tours of the police department, as well as leaching civic groups and businesses crime prevention techniques. In addition, the Crime Prevention Officer is responsible for research, compilation, analysis, mapping of crime trends/pattems and the distribution of such findings throughout the department. The information assists patrol, investigative and administrative staff in planning the deployment of resources for the prevention, intervention, and suppression of criminal activities within the city. The Special Victims Unit is comprised of one Sergeant and two Police Officers. This unit investigates domestic violence and sexual assault cases. The Sergeant is also our Polygraph Examiner. One Police Officer and one civilian, under the supervision of a Detective Bureau Sergeant, are assigned to Court Services/LCC enforcement. They handle the daily court activity and process all warrants. They also investigate Michigan Liquor Control Commission license applicants and enforce the MLCC laws. One Police Officer is assigned to the Michigan Stale Police Internet Crimes Against Children Unit. The ICAC Unit investigates individuals who, via the Internet, attempt to lure minors for illicit acts. The School Resource Unit is comprised of three Police Officers who are assigned to the middle and high schools. They provide a liaison between the police and schools and investigate any crimes that occur at the schools. A Clerk Typist serves as an Office Manager responsible for daily logs, employee time records, Sex Offender Registry, canceling warrant recalls, and handling writs. UNIFORM DIVISION Patrol Bureau The Patrol Bureau is comprised of one Captain, four Lieutenants, 13 Sergeants, 61 Police Officers, 11 Police Service Aides, 10 Dispatchers, and one Vehicle Maintenance Coordinator. The Patrol Bureau provides around-the-clock assistance, protection, and law enforcement to the City of Livonia. TRAFFIC BUREAU The Traffic Bureau consists of one Sergeant and four Police Officers, one of which is a Motor Carrier Officer. All Traffic Bureau personnel have been trained in basic traffic crash investigation, which is the primary focus of this bureau. Several officers in this bureau are also trained in accident reconstruction. This bureau investigates all fatal and serious injury crashes, which are surveyed and photographed with an extensive technical follow-up investigation. The Traffic Bureau also includes the Motorcycle Unit and a Motor Carrier (commercial vehicle) Enforcement Officer. Secondary responsibilities include: investigation and prosecution of traffic -related crimes, civil forfeiture of vehicles for drunk and drugged driving, selective traffic enforcement activities, al traffic crash pattern analysis, engineering enhancement recommendations for improved traffic flow and increased safety, breath test instrument calibrations, hiring and supervision of school crossing guards, training and monitoring of all speed enforcement equipment, and Planning/Zoning Boards' research and recommendations. The Traffic Bureau Sergeant is an ad-hoc member of the Livonia Traffic Commission and attends all meetings. Additional bureau responsibilities include: completion of numerous injury and property damage crash investigations, hit and run crash investigations, reckless driving complaints, and fleeing and eluding investigations. The Traffic Bureau reviews all crash reports, tracks and reviews all drunk driving arrests and related vehicle forfeitures, and manages the Strategic Traffic Accident Reduction (STAR.) program and the Safe Communities grant program (Click -Il or Ticket and Over the Limit, Under Arrest). Community Service Bureau The Community Service Bureau is staffed by one Police Officer, who reports to the Patrol Operations Lieutenant. This officer also serves on the Board of the Livonia Anniversary Committee, planning and implementing all public safety aspects of the annual Spree Festival. The unit is responsible for the administration of the Police Reserve Program, which consists of 48 Reserve Officers. These officers provide personnel and support for emergency events including snow alerts, downed power lines, and crowd control. Uniformed personnel in this bureau worked 8,101 hours at special events throughout the City of Livonia during 2013, including school functions, the Livonia Spree, and other civic events. The total cost of services for the year is estimated at $166,649.89 with fractional reimbursement at $78,064.46. Discounted and unsubsidized services amount to $88,585.43. This bureau also supervises the Community Emergency Response Team and Police Explorer Post #213. The Police Explorer Post, in conjunction with the national Learning for Life organization, is a community-based group that gives young adults interested in law enforcement a chance to experience both law enforcement and community service. There are 10 Explorers actively involved who have been engaged in a number of community-based activities in 2013. INTELLIGENCE BUREAU One Lieutenant, five Sergeants, six Police Officers, and one Clerk Typist staff the Intelligence Bureau. Their responsibilities are as follows: As the Officer -In -Charge, the Lieutenant supervises all members of the bureau and is responsible for the management and administration of the bureau. The Lieutenant reports directly to the Chief and Deputy Chief of Police. Two Sergeants directly supervise four Police Officers on two teams. These teams are responsible for all narcotics enforcement and criminal surveillance Z affecting the City of Livonia. These teams are usually staffed with six Police Officers instead of four. The shortage is due to current budget issues affecting the department. A third Sergeant handles all narcotics evidence for the department and narcotics case preparation, to include court presentation and civil forfeiture actions. A fourth Sergeant, along with one Police Officer, is assigned to the Michigan Slate Police — Western Wayne Narcotics Investigations. This unit consists of our two officers and seven other officers from the Stale Police, Plymouth Township, Canton Township, Northville Township, and the federal Alcohol, Tobacco, Firearms & Explosives Bureau. This unit is responsible for developing and prosecuting narcotics cases in the Western Wayne County communities. A fifth Sergeant is assigned to a United States Marshal Fugitive Apprehension Team. This unit is responsible for the arrest of felony fugitives who have fled prosecution in local, state and federal criminal cases. One Police Officer is assigned to a federal Drug Enforcement Administration (DEA) Tactical Diversion Unit Task Force, specifically targeting illicit prescription medications being trafficked in the Detroit Metropolitan area. The Clerk Typist serves as an Office Manager responsible for daily supplies, records management, and employee time records. EMERGENCY PREPAREDNESS The City of Livonia is recognized as an independent Emergency Management Program by the State of Michigan under Public Act 390. The purpose of Livonia's Emergency Management Program is to allow the City to prevent, prepare, mitigate, respond to and recover from emergencies, natural disasters and acts of terrorism. Primary responsibilities include: planning, training, equipment, exercise, and the management and administration of Livonia personnel and resources charged with responding to major incidents. Along with these primary responsibilities, Livonia's Emergency Management Program focuses on being an emergency preparedness resource for the citizens and business community. The City's Director of Emergency Preparedness is responsible for the overall organization and management of Livonia's Emergency Management Program. A Police Sergeant is appointed as the Director of Emergency Preparedness and works closely with local, county, regional, state, federal, private and volunteer partners involved in emergency management and homeland security. During 2013, significant emergency preparedness activities included: completing the revision of both the City of Livonia Emergency Operations Plan and Hazardous Mitigation Plan as required by the State of Michigan; procuring and M managing Justice Assistance Grants (JAGS) that provide equipment to enhance the City's emergency response capabilities; procuring and managing Urban Area Security Initiative (UASI) grants that provide for the training and purchase of equipment that increase the interoperability of the City, as well as the Western Wayne County Mobile Field Force and Western Wayne County Special Weapons and Tactics (SWAT) law enforcement specially teams. Additional activities include: conducting training exercises by City emergency response personnel, in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) as required by Presidential directives; updating the Emergency Response and Building Evacuation plans for City Hall, as well as working with city employees who are part of the Critical Incident Response Team (GIRT); representing the City with multiple local, county, regional and state homeland security and emergency management organizations; providing Livonia Publics Schools and Clarenceville Public Schools with communications equipment for greater interoperability during critical incidents; establishing a mass notification system that allows for greater early warning and notification of significant incidents to both school districts, as well as private and parochial schools in the city. Livonia's Emergency Management Program is an all hazard -based program that partners with the community as a whole. This partnership with the citizens and businesses of Livonia was accomplished by conducting emergency planning presentations/exercises with public and private partners including: Schoolcraft College, Madonna University, Sl. Mary's Mercy Hospital, Marywood Nursing Care, Livonia Woods Nursing and Rehabilitation Center, the Civil Air Patrol, Livonia Rotary Clubs, and the Livonia Amateur Radio Club. Additional community based activities included: partnering with the National Weather Service to bring "Skywarn" training to the citizens of Livonia; and providing assistance to Livonia's long -tens care (LTC) facilities with the state's stricter requirements through an onsite review of the facilities' Emergency Operation Plans. The Emergency Management Program continues to maintain oversight of the citizen -based Community Emergency Response Team (CERT). New operational equipment was obtained under Citizen Corps Council grants and new training opportunities were provided for current members. A basic CERT training program was held which increased the team's size to 134 members, making it one of the largest in the region. ACTIVITIES CENTRAL RECORDS Activity 2012 Amount Est 2013 Amount Accident Re=t' 507 $6,893 642 $8,809 Incident Reports 260 $1,216 282 $1,329 am Activity 2012 Amount Est 2013 Amount Fingerprints - City 405 $6,075 524 $7,860 Fingerprints - Slate 116 $5,475 387 $5,805 Fingerprints - N/C 47 Impounded/Abandoned Vehicles Processed 50 2,007 LCC 20 $21,450 9 $6,164 Purchase Permits 1,176 $5,880 531 $2,655 Purchase Permits -N/C 1,730 49 29 3,500 MLCC Reports MLCC Inspections (on site & decoy) MLCC Violation Reports Record Clearance 211 $1,452 199 $1,194 Record Cleamnce -N/C 796 1157 Public Vehicle License - New 9 $180 0 0 Public Vehicle License - Renew 13 $516 32 $480 FOIA / Discovery 999 $15,860 1100 $16,070 Miscellaneous (Jail Phone, 128 $36,869 146 $35,082 Vehicle Forfeiture, etc.) WanantProcessing Fee 495 $4,950 621 $6,210 TOTAL REVENUE $106,816 $91,658 PROPERTY AND LICENSING Activity 2012 2013 %Change Public Vehicle Permit Applications/Renewals 64 36 -43.75% Taxi Cab Inspections 4 4 0.00% Business License Applications 194 275 41.75% Impounded/Abandoned Vehicles Processed 1,477 2,007 35.88% Property Items Received/Processed 4,605 4,289 -6.86% INVESTIGATIVE DIVISION Activity 2012 2013 %Change Total Cases Investigated 5737 5705 -0.05% Felony Warrant Requests Misdemeanor Warrant Requests 461 472 1252 1202 2.3% -3.9% Precious Metal Documents 2554 2298 -10.0% Crime Scenes Processed 98 101 +3.0% Vehicles Processed 49 79 +61.2% Pieces of Evidence Processed 1781 2115 +18.7% Latent Prints Identified Reports by Crime Scene Unit 191 150 223 235 -21.4% +5.3% AFIS Cases 802 707 -11.8% Polygraphs Administered 43 18 -58.1% Referrals to Youth Assistance 49 29 -40.8% MLCC Reports MLCC Inspections (on site & decoy) MLCC Violation Reports 20 34 150 151 4 2 +70% +.06% -50% MLCC Applications Investigated 55 52 -5.5% 0 PATROL BUREAU Activity 2012 Actual 2013 Projected % Change Calls for Service — Police 33,294 33,785 1.5% Calls for Service — Fire 8,904 9,193 3.2% Reports Taken 8,852 8,274 -6.5% Adult Arrests Juvenile Arrests 4,552 183 4,643 135 2.0% -26.2% Traffic Crashes Reported 3,267 2,874 -12.0% Uniform Law Citations 31,100 34,116 +9.7% Use of Force Incidents 69 46 -33.3% Vehicle Pursuits 26 16 -38.5% TRAFFIC BUREAU 2012 2013 % Change Activity 2012 Actual 2013 Projected % Change Drunk Driving Prosecutions 320 273 -14.7% OWI Vehicle Forfeitures 41 36 -12.1% Traffic Crash Totals 3,267 2,874 -12.0% Traffic Crash Data 2012 2013 % Change Property Damage 2,516 2,291 -8.9% Injury 742 581 -21.7% Fatal 9 2 -77.8% Traffic Crash Totals 3,267 2,874 -12.0% INTELLIGENCE BUREAU Activity 20122013 %Change Assigned Cases 1,161 1,320 +14% Search Warrants 66 66 0% Forfeiture Actions 180 199 +11% DEPARTMENT OF PUBLIC WORKS The Department of Public Works includes the Public Service Division and the Engineenng Division, which operates under the direction of the Director of Public Works. The responsibilities of the two Divisions are as follows: Public Service Division — This Division is responsible for the performance of a wide variety of maintenance functions. These functions range from in-house activities such as building maintenance and vehicle maintenance (except Police and Fire) to the more visible maintenance of public utilities, park sites and roadways. a Engineering Division — The Engineering Division is under the direction of the City Engineer and the Assistant City Engineer and is responsible for all construction operations within public rights-of-way and/or public easements. The division has provided engineering services as directed by the Mayor, the City Council, other City departments and various Boards and Commissions, as well as for the general public. During the past fiscal year, the work was handled by 10 full-time employees. The department consists of three (3) sections: Administrative, Design and Field. Highlights of the 2013 year's accomplishments include: ENGINEERING DIVISION Administrative Section This section prepares reports for the City Council, subdivision bond establishments and releases, and various other reports; reviews the design of public improvements in connection with the development of residential subdivisions, commercial and industrial site plans; prepares legal descriptions as required by other departments; and provides technical assistance and advice to administrative and legislative groups within the City as well as State and County governmental units. The Administrative Section is also responsible for the issuance of permits for work in the public rights-of-way and/or easements, along with fielding residential complaints on drainage, sidewalk and road issues. Attendance at Council, Commission and citizen meetings is also a function of this section. The Administrative Section was involved with the following matters during 2013 in addition to attending meetings with State and County officials, and investigating citizen complaints: 0 Middlebelt Road (7 Mile to 8 Mile) Resurfacing Project 0 Old M-14 (General Drive to Newburgh Road) Microsurfacing Project 0 DTE LED Retrofit on 200 Streetlights on Farmington Road (6 Mile to Capitol) 0 Ann Arbor Trail from Dowling Ave. to Roosevelt Elementary Sidewalk SAD 0 City Hall East Entrance Sidewalk and Entrance Ramp Upgrades 0 Civic Center Drive Asphalt Resurfacing and Pavement Markings 0 Dedication of Sanitary, Storm and Water Main Easements 0 DTE Streetlight Outage Reporting 0 DWRF Project 7355-01 0 Eight Mile Water Main Improvement Project 0 Coventry Gardens Water Main Project 0 Karen/Haller Water Main Project (Section 36) 0 I-96 Reconstruction (US -24 to Newburgh) Coordination with MOOT M 0 Levan Road, S. of Five Mile Road Proposed Sanitary Sewer SAD 0 Pilot Footing Drain Disconnect Program 0 Plymouth Road Development Authonty Revised District Boundaries 0 PRDA Streetlight LED Retrofit Study 0 PRDA Streetlight Monitoring in Cooperation with DPW 0 SchoolcraR Road EB & WB Patching Program 0 2012 SRF, S2 Grant and Sanitary Sewer Master Plan 0 SRF Project 5543-01 0 Manhole Rehabilitation Program 0 Sanitary Sewer Pipe Rehabilitation Program 0 Sanitary to Storm Disconnection Program 0 Wayne Road Sanitary Sewer Extension 0 Numerous Pavement Reconstruction and Rehabilitation Projects in conjunction with the Annual Paving Program 0 Numerous Utility Permits for AT&T/SBC Upgrade 0 Closed out numerous MDOT and Wayne County Projects 0 Updated the City website in regard to the Citywide Pavement Management Program with the renewal millage for the 2013/2014 Road Programs 0 Annual Permits for Utility Companies performing work in the right-of-way and upgrades before paving contracts Seven site condominium projects, one subdivision, and numerous commeroial and induslnal projects were also reviewed and/or inspected by the Division. 0 Allied Commerce Center, Phase 1 (31800 Enterpnse Drive) 0 Amerhein Multi -Tenants, LLC, Proposed parking Alternatives (36475 Five Mile Rd.) 0 Amoco Service Station — Removal of Contaminated Soil (17108 Farmington Road) 0 Applebee's (13301 Middlebell Road) 0 Applied Process (12238 Newburgh Road) 0 AT & T Utility Installation (38807 Ann Arbor Road) 0 AT & T Utility Installation (Anlago Ave. and Grand River Ave.) 0 AT & T Utility Installation (Farmington Road and Six Mile Road) 0 AT & T Utility Installation (Fox Drive) 0 AT & T Utility Installation (Louise Ave.) 0 AT & T Utility Installation (RoycroR Ave.) 0 AT & T Utility Installation (SchoolcraR Service Drive and Levan Road) I 0 AT & T Utility Installation (W.B. SchoolcraR Service Drive) 0 AT & T Utility Installation (27746 Six Mile Road) 0 Bank of America (29430 Seven Mile Road) 0 BASF Building Modernization and Parking Lot Revisions (13000 Levan) 0 Botsford Elementary School (19515 Lathers) 0 Churchill Manor Condominiums (Section 31) 0 Clean Tech (12170 Globe Street) 0 C.N.G. Re -Fueling Station (11801 Farmington Road) 0 Commercial Building — Proposed 8" Fire Line (13501 Ashurst Court) 0 Commercial Approach and Hydrant Relocation (11813 Hubbard St.) 0 Consumers Energy Utility Plan (Auburndale Road) 0 Consumers Energy Utility Plan (156 and Newburgh Road) 0 Consumers Energy Utility Plan (Plymouth Road and Newburgh Road) 0 Consumers Energy Utility Plan (SchoolcraR Rd. to Middlebell Rd.) 0 Consumers Energy Utility Plan (SchoolcraR Road) 0 Costco Fuel Station — Phase 2 (19450 Haggerty) 0 Covington Center, LLC Parking Lot Expansion (38401 Amrhein Road) 0 Culvers (13030 Middlebell) 0 Dave & Busters (19375 Vidor Parkway) 0 Del Taco Plaza (13201 Middlebell) 0 Demolition of Commercial Building (15950 Middlebelt) 0 Dinallo Site Condominiums (Section 32) 0 Ford Livonia ATDL (35500 Plymouth Road) 0 Gershman Properties, Inc. (30933 and 30415 Industrial Road) 0 Golf Ridge Site Condominiums (Section 5) 0 Goodwill (12651 Middlebell) 0 Home Instead Senior Care Expansion (16013 Middlebelt Road) 0 Infneon Technologies at Vidor Park (19401 Vidor Parkway) 0 Kroger Gas Station (33523 Eight Mile) 0 KSI Plaza Addition (34706-34730 Plymouth Road) 0 Las Palapas Fire Suppression (33308 Plymouth Road) 0 Las Palapas Parking Lot Expansion (33308 Plymouth Road) 0 Levan Medical (15230 Levan Road) 0 Livonia Dermatology (14801 Farmington Road) 0 Livonia Manor 11 Site Condominiums (Section 3) 0 Livonia Marketplace Out Lot K (24622 Seven Mile Road) M 0 Livonia Marketplace Petco (29560 Seven Mile Road) 0 Livonia Outpatient Surgery Center (33400 Six Mile Road) 0 Lube Cube Oil Change (28085 Plymouth Road) 0 Madonna University — Ballfeld Complex Phase 11 (Five Mile and Newburgh) 0 Manoogian Manor (15775 Middlebelt) 0 Marycresl Manor Nursing Home (15475 Middlebelt) 0 Marywood Nursing Care Center (36975 Five Mile Road) 0 McLaren Performance Technologies, Inc. (Drainage Improvement Plan) 0 Menards(12701 Middlebelt Road) 0 Menards Outparoel Storm Water Management (12701 Middlebelt) 0 Midwest Fiber Networks, LLC (Newburgh and Plymouth Roads) 0 Mobil Gas Station ( 29401 Five Mile Road) 0 Newburgh United Methodist Church Signage Plan (36500 Ann Arbor Tr.) 0 NYX Corporation Proposed Parking Lot Addition (30111 SchoolcraR Road) 0 Powerlel/Level 3 Communication (11735 Merriman Road) 0 Premier Medical Park (20292 Middlebelt) 0 Ram's Hom (20385 Middlebelt Road) 0 Richfield Park Estates (Section 31) 0 Rosati Industrial Park Subdivision (Section 28) 0 St. Collette Catholic Church (17600 Newburgh Road) 0 St. Mary Hospital Expansion 0 St. Mary Mercy Hospital — Levan Deceleration Lane (36475 Five Mile Rd.) 0 Sarah Estates Condominiums (Section 4) 0 Savile Row Condominiums (Section 33) 0 SchoolcraR College Driving Pad (32000 Glendale) 0 SchoolcraR College Ring Road and Student Parking (18600 Haggerty Road) 0 SchoolcraR College Seven Mile Building Parking and Grounds Improvement (39201 Seven Mile Road) 0 SXL 8" HDD 1-96 (Inkster Road and 156) 0 Tennyson Chevrolet Renovation (32570 Plymouth Road) 0 Tim Horton's (31300 Five Mile Road) 0 Tim Horton's (Five Mile and Newburgh) 0 Trinity Transportation (11940 Merriman Road) 0 TRW Automotive Tech V Site (12200 Tech Center Drive) 0 Victor Corporate Park (20255-20555 Victor Parkway) 0 Williams Finishing (13170 Merriman Road) 100 Design Section This section, in conjunction with the Administrative Section, prepares plans, specifications and bidding documents for the City's public improvement projects. It also prepares legal descriptions as needed. In addition, this section provides utility information to the public, assigns addresses and reviews residential site plans. The following major projects were designed and/or built in 2013: 0 2013 Pavement Joint and Crack Sealing Program 0 2013 Lane Line Marking Program 0 2013 Pavement and Sidewalk Repair— Water Main Breaks 0 2013 Sidewalk Program 0 Levan Road Sanitary Sewer SAD 0 Wayne Road Sanitary Sewer Extension Field Section This section, in conjunction with the Administrative Section and the Design Section, prepares, administrates and provides all field inspection and survey services in connection with contract plans and specifications for projects constructed under the junsdiction of the Engineering Division, as well as all subdivision and commercial developments involving the installation of public improvements. Inspection and surveying services were provided for projects valued at approximately $862,576 were handled by the division during the past year. These are summarized as follows: 0 2013 Pavement Joint and Crack Sealing Program = $89,190 0 2013 Lane Line Marking Program = $95,000 0 2013 Pavement and Sidewalk Repair— Water Main Breaks = $53,072 0 2013 Sidewalk Program = $492,474 0 Wayne Road Sanitary Sewer Extension = $130,840 In addition to the public improvement contracts, this section was also responsible for the field inspection and survey services of: 0 All inspection of work under permits numbers 13-001 through 13405 0 2012 Sidewalk Program 0 2013 Sidewalk Program 0 2014 Sidewalk Program 0 Lawsuit Investigations 0 Drainage Complaints 101 0 Catch Basin Complaints 0 Soil Erosion Permits 0 Grade Inspections 0 Landfill permit renewal and application 0 Ditching and Ditch Cleanouts as Requested by the Department of Public Works 0 Commercial Site Sedimentation Basin Inspections, including the related letters and follow up of the clean outs 0 Residential Plot Plan Review and Grade Certificates 0 Installation of Public Utilities PUBLIC SERVICE DIVISION Administrative Section 0 Provided administrative services for the City telecommunications system. 0 Prepared annual budget submittal for Public Service Division. 0 Conducted employment interviews. 0 Administered safety programs within the Department. 0 Maintained an alcohol and controlled substance testing program per requirements of Federal law. 0 Prepared monthly payment submittals for solid waste contract. 0 Administered Recycling Center, City Office Paper Recycling Program, Curbside Recycling Program and Separated Yard Waste Collection Program. 0 Conducted a Household Hazardous Waste/Electronic Waste Drop -Off Day at Ford Field on April 27, 2013 and publicized the Wayne County events and the Northville event which were held throughout 2013. 0 Maintained City Type III landfill in compliance with all Federal, Stale and County requirements. 0 Prepared and submitted all solid waste reports required by Slate of Michigan and Wayne County. 0 Continued community solid waste and recycling educational programs through use of City newsletter. 0 Prepared and distributed to all Livonia households a Bulk Leaf Pick -Up Program brochure. 0 Conducted a paper shredding, electronic waste and lire recycling event for Livonia residents at the Livonia DPW yard on September 14, 2013. ROAD MAINTENANCE Snow and Ice Control 0 Maintained roads on primary salt routes 24/7 throughout the 2012-2013 snow season. Salted the primary salt routes 5 times in December, 12 times 102 in January, 10 times in February, and 5 times in March. We used 1,390 tons of salt. 0 Performed one citywide snow cycle and a modified plowing of low traffic roads throughout the city to remove accumulated slush later in the winter. 0 Spread slag on gravel roads and parking lots when icy and needed for traction. 0 Installed the equivalent of one mile of snow fence at various locations to prevent roadway drifting, reducing salt use and plowing call -ins. 0 Provided plowing and ice control services in conjunction with the Parks section at municipal buildings, parks and in City -owned public parking lots. 0 Filled and maintained cifizen—access salt barrels at specific locations throughout the city. 0 Spot salted water break, problem area and house fire locations, as well as specific locations requested by LPD. 0 Replaced 3 badly rusted and worn salt trucks with live bottom, brine equipped, computer controlled salt applicator dump trucks. These will give a significant boost to the reliability of the snow removal fleet, as well as reducing even further the amount of salt that needs to be applied for a given snow and ice situation. 0 Made 12,000+ gallons of salt brine. Brine is primarily used to pre -wet road salt so it sticks to the roadway better and activates faster, giving better performance at lower salt application rates. Sweeping, Drainage and Grading 0 Graded all parks, alleys and gravel roads 4 times using in-house equipment and personnel, did additional spot grading and added gravel as needed. The use of our articulating underblade truck saved the expense of hiring a contract grader to reshape the roads again this year. 0 Reworked drainage ditches, culverts and gravel road surfaces to improve road surface longevity and improve drainage. Re -dug 150+ feet of ditch and replaced roadway cross lubes where needed. 0 Applied salt brine solution to gravel roads twice citywide, and spot treated as needed to solidify the gravel and minimize dust. Frequent reins minimized the number of dust control applications needed this season. 0 Swept residential roads 3 times. Industrial and major roads were also done 3 limes. 0 Swept City parking lots once. 0 Cleaned the inlet grates on the major storm drains throughout the city 19 times this year. 0 Repaired eroded banks, removed overgrown vegetation from the major drains, maintained and cut back access roads and trails. 0 Performed illicit discharge inspections on 150+ storm water outfalls citywide to keep us in compliance with state storm water regulations. 103 Landfill, Transfer Station and Recycling Center 0 Maintained licensed City landfill, including clay closure cap, underground leachate pumping system, the "active face' dumping area, all exposed slopes, access roads, drainage pipes and ditches in compliance with Stale of Michigan and Wayne County regulations and inspections. 0 Worked with the contactor who installed the Schoolcrefi College driving pad detention basin liner to install vents to release built up gases under the liner. 0 Removed many small trees from capped area of landfill to prevent the root systems from breaking the seal of the clay cap. 0 Composted 47,742 cubic yards of leaves collected from last year's Leaf Pickup Program. This years program is in progress. 0 Maintained the bene and contact water conveyance system along the limits of the Glendale licensed landfill area in order to contain and dispose of leachate. 0 Maintained the cardboard, paper, glass, oil, battery and antifreeze recycling facility per County and Slate regulations, as well as loading yard waste for composting off site. 0 Maintained the citizen solid waste drop-off / transfer area to County and State specs. 0 Pumped approximately 3,235,800+ gallons of leachate contact water from the landfill to be processed at the Detroit sewage treatment plant. 0 Monitored the contractor bulk brush and woodchip disposal operation in conjunction with the transfer site operation. 0 Installed additional methane vents to help keep gases from buried landfill trash on-site as required by the DEC. Brush Pickup 0 Conducted a spring cleanup brush sweep of all streets in the city. 0 Began by -call brush service for the season, responded to requests citywide. There were 3,248 requests for brush pickup this year, with 10,500 +slops. 0 Removed logs from large tree removals and disposed of chips resulting from stump grinding using various Roads section heavy equipment and dump trucks. 0 Used dump trucks, backhoe mounted claw buckets and brush chippers to open roads and driveways and clean up storm damaged trees, brush and root -heaved pavement in sections 31 and 32 in early summer, and again in the north end of the city in September. Leaf Pickup 0 Deployed 40 DPW employees from the Roads, Signs, Parks, Building Maintenance, Forestry, Equipment Maintenance, Water and Sewer sections for a period of 6 weeks to provide residents with two scheduled leaf pickups, as well as a post season, citywide sweep to remove any late -raked leaf 104 piles from the gutter lines. We picked up 47,742 cubic yards of bulk leaves last season, this year's program is in progress. 0 Provided street sweeping to clean paved streets and clear storm drain grates after the final leaf pickup was completed. - Steam cleaned 36 leaf pickup vehicles, removed and stored truck tailgates, boxes. Construction, Road Maintenance and Miscellaneous 0 Responded to 4,224 service requests from residents and other City sections and departments. 0 Did a trial mill and fill program on the transverse cracking in the asphalt roads of the Hidden Pines subdivision. The reaction from the homeowners' association board and individual residents talking to the crew have been positive. We will monitor the repairs throughout the winter freeze-thaw cycles. 0 Installed bumper posts and guardrail around the new DPW propane filling station as required by the inspector from DEC. 0 Provided 3 foremen to participate in the weekly after hours on-call program. This program provides 2417 on-call coverage for all DPW activities and areas of responsibility. 0 Repaired or adjusted 41 manholes, storm drains, catch basins and water gale wells. 0 Provided and delivered stone and sanitary manhole frames and covers, water gale castings etc. to contactors doing road replacements in Livonia. These are installed by the contractor while the pavement is out to repair or upgrade castings on infrastructure that is normally the City's maintenance responsibility. 0 Repaired or replaced 8 sanitary and storm sewer lines. 0 Milled concrete streets to eliminate heat pops or water ponding problems at 30 locations. 0 Completed asphalt repairs or replacements to utility cuts, water main repair sites and cracked pavement at 99 locations. 0 Ground and chemically treated rust, repainted dump beds on 5 dump trucks. Also repaired rust and painted 4 backhoes and 4 front blade plow trucks. 0 Patched potholes on 370 miles of City-maintained roads, parking lots and some sites excavated by the Water and Sewer section. Repaired potholes reported on the Pothole Hotline within 2 business days of the report. 0 Ramped vertical separations on sidewalks as reported to us by Law, Engineering, Forestry and field staff to maintain safe walkways until the slabs are replaced. 0 Assembled a scattered location contract to address high priority structure and pavement repairs citywide. Provided major road construction zone signing and barricading when needed. 105 0 Used heavy equipment to clear storm -washed trees and logs from primary drains 0 Weed killed approximately 24 curb miles of 1-96 service drive twice this season to remove scrub brush and weeds. 0 Maintained access ways to major drains to minimize flood control response time and maintain access for regular maintenance activities. 0 Picked up and cleaned oil spills, large debris or lost loads from trucks on City streets 4 times. 0 Assisted Livonia Fire Dept. with trench rescue training activities. 0 Closed roads, rerouted traffic as needed due to downed power lines, traffic accidents, water main breaks, fallen trees and storm damage. 0 Provided truck training for 9 employees for the Equipment Operator 11 testing. 0 Changed truck and tractor attachments (buckets, blades, boxes, tailgates, leaf claws, salt spreaders) from construction season/summer mode to leaf pickup mode, then to winter plowing/salting configuration. 0 Cleaned debris from outfalls and inlets of major City storm drains 20 limes to prevent flooding and storm drain backups. 0 Performed illicit discharge inspections and water sampling on storm water outfalls to maintain IDEP compliance. 0 Repaired or replaced 4 accident damaged guardrails. 0 Cut and cleared brush from city -owned alleyways. 0 Made lawn and or sprinkler repairs resulting from Water Dept. and Roads maintenance activities and occasional snow plow damage at 365 locations. 0 Repaired or replaced 12 mailboxes after they were damaged or removed during various maintenance and snow removal operations. 0 Patched vertical separations and holes in sidewalks citywide to maintain a safe walking surface until the slabs are replaced. 0 Worked with the Forestry section picking up logs and slump chips at over 40 locations. 0 Programmed and delivered the lighted message board for road projects and for other City departments when requested. SIGN MAINTENANCE SECTION 0 Traffic and Street Name Signs: Replaced or Removed: 531 0 Traffic Posts: Replaced or Removed: 501 0 Engraved 45 signs for various City departments. 0 Created outdoor and indoor signage for golf courses, volleyball courts, baseball diamonds, soccer fields, parking lots, City roads, entranceways and buildings. 0 Assisted with the delivery, setups, signing, snow fencing, barricading and 106 traffic control devices as needed for SPREE, Household Hazardous Waste Day, Passport to Safety, the Save Our Youth run, Fire Dept. Open House, Easter Egg Hunt, Rouge Rescue, Greenmead Garden Walk, Music From the Heart, several Wilson Barn shows, the flea market, the cancer walk, the Highland Games plus additional events at Greenmead, as well as the Memorial Day Ceremony and the Christmas tree lighting event. 0 Maintained traffic control signs (slop, yield, one way etc.) throughout the city in compliance with new retro reflectivity standards. 0 Continued upgrading street name signs to conform to new retro reflectivity standard. 0 Continued to update the Signview module in our Cartegraph system. Added road sign information and updated data to reflect ongoing changes made again this year from Traffic Control Orders to remove slop signs, change speed limits, etc., as well as sign upgrades. 0 Applied or removed reflective striping, vehicle numbers and City seals to 16 new, repaired or scheduled for auction vehicles. 0 Handled 213 service requests for making or replacing signs. 0 Installed posts in various parks to prevent blow -over or intentional tipping of porta-johns. 0 Provided signs and materials for the advance notification signs at subdivision entrances for the Leaf Pickup Program. 0 Investigated and acted on most non -leaf pickup service requests sent to Roads and Signs sections during the leaf pickup program, including debris in road, damaged guardrail, pothole, equipment damaged mailbox, barricading and flooded road service requests. 0 Maintained barricades and construction signs for all City departments. 0 Repainted school crosswalks as requested by LPD. 0 Repainted parking stripes at various parks and golf courses. 0 Maintained and provided barricades for Council -approved citizen block parties. 0 Did emergency road closures and created detours for Livonia P.D., Water Dept. and contractors working for Engineering. 0 Removed graffiti from walls or pavement at 4 locations. ANIMAL CONTROL SECTION The City's Animal Control section provides public services for Livonia residents, businesses, and law enforcement agencies. Responsibilities and duties include: 0 Maintain community standards for Livonia by monitoring animal treatment and wellbeing throughout the community and by reducing animal related nuisances, concerns and dangers. 0 Maintain public safety as it relates to animal issues. 107 0 Provide timely response and assistance to request from residents, businesses, and law enforcement as needed. 0 Provide 24/7 response to LPD request for Animal Control related emergencies. 0 Maintain awareness of changes in state laws related to animal and enforce current standards. Consult with legal department as needed. 0 Monitor and address quality of animal conditions in Livonia pet stores, and kennels. 0 Educate and advise the public on animal related issues including; animal welfare and handling, neighborhood pet and wildlife nuisances. 0 Build community through education, assistance and prevention. 0 Participate in regional Animal Control Community to share best practices and assistance when possible. Performed the following services for the community in Livonia in 2012: 0 Patrolled all city neighborhoods, with focus on known problem areas. 0 Patrolled all city parks to prevent or address patron complaints of dogs off leash. Continued increased patrol of Rotary Park to keep the reduced numbers of dogs routinely off leash. 0 Patrolled schools and playgrounds. 0 Coordinated with Ordinance Enforcement on animal related ordinance issues. 0 Responded to 1016 requests for service. The breakdown of theses request is; 553 dog (55 biles), 183 cal (10 biles), 207 wild life complaints (3 bites), 1 kennel complaint, 1 bird complaint, 65 coyote complaints and 6 miscellaneous complaints. 0 No routine rabies testing. Specimens were tested only where there was exposure to humans or pets. 0 Continued cost saving measures, including staggered shifts to reduce overtime. 0 Completed multiple Professional Development classes from organizations including Michigan Association of Animal Control Officers (MAACO) and Michigan Partnership for Animal Welfare (MPAW). 0 Provided educational lessons on animal safety to Livonia Little Tots Daycare and Preschool children. - Handled one large scale hoarding case where approximately 55 cats were removed from a residence. FORESTRY SECTION 0 Achieved Tree City USA status for the fifteenth year and received our tenth year "growth award". Im 0 Continued the young tree -training program for newly planted trees with both City staff and contracted services. Young tree training helps trees with proper form and strong structure as they mature. Young tree training also helps reduce the amount of pruning later in the trees mature life. Work was done on trees planted in 2004 - 2011. 0 Forestry personnel removed 150 small trees and stumps. 0 Supervised the removal of 535 trees and stumps by one contractor, Greener Still, Inc. 0 Approximately 70 mature trees were removed on three streets associated with the concrete road replacement program. 0 Supervised and administrated the planting of 565 trees associated with the 2013 -planting program. Also supervised the warranty replacement of 60 trees from the 2012 program. 0 Planted 49 trees received from the Alliance of Rouge Communities based on their grant reception through the USDA. These trees were planted on the City Hall campus. 0 Planted three trees in connection with the Arbor Day Program. Two goldenreintrees, and one ruby -red horsechestnut were planted in the Lyndon Street ROW in front of Roosevelt Elementary. Also, 400 seedling pine trees were handed out as part of the program to the children at the school. The ruby -red horsechestnut was planted in memory of Myna Ngo, a student at the school who lost her life in a fire on 4/1/13. 0 Treated approximately 30 wasps' nest, mainly in August and September with insecticide to kill the wasps. Calls increased exponentially from 2012. 0 Completed over 200 storm related tree trimmings. Two main storm events necessitated several emergency removals in two sections. We had storms on 5/30/13 that affected section 31, and 9/11/13 that affected sections 1 — 6. 0 Received and investigated 1,400 requests for service through Oct. 29th, 2013. Of those, 1,300 have been closed as either serviced or answered. 850 of the requests were for tree trims. 0 Performed miscellaneous repairs and blade sharpening on the Sections saws and trimming equipment. 0 Assisted other departments (Water, Engineering, Ordinance, etc.) with emergency tree removals, site inspections, and tree inspections. Opened several pathways in two areas so the Sewer section could access creek crossovers. 0 Performed snow removal operations to City buildings and Right of Way sidewalks. Service included plowing, shoveling and salting. 0 Coordinated the City's annual Rouge Rescue Day. This years' event was held at Moelke Park / Hearthstone Nature Preserve. Native plantings, stream bank stabilization, trash removal, and invasive species removal were the focus. 25 volunteers helped in this cause. 0 Supervised one contractor who trimmed approximately 4,500 trees in four 109 City sections. These trees were trimmed to current International Society of Arboriculture Standards for street tree elevations. Those standards call for elevations of 16 — 18' over the street, and 8 — 10' over the sidewalk. 0 Supervised the same contractor doing resident call -out trim requests. Of the 850 tree trim requests through Oct. 29th, 2013, 770 had been trimmed. 0 Tracked gypsy moth populations in Sections 10, 11, 22, 23, and 24 as part of the gypsy moth egg mass survey. No spraying was needed in 20123. Populations increased in 2013. We received two calls from residents in section 11 regarding gypsy moths. We also received calls in the northwest quarter of section 24. One very localized area had complete defoliation of several oak trees. 0 Attended these seminars to increase job knowledge: Michigan Nursery and Landscape Association annual meeting; Michigan Turfgrass Foundation annual Meeting, Arborist Society of Michigan annual meeting, Metro Detroit Landscape Association annual meeting, Society of Municipal Arborisls, various seminars on chain saw safety; tree climbing, hazard assessment and aerial rescue training; roping and rigging training and equipment repair training. 0 Responded to 160 tree -planting requests. 0 Issued forty two planting / removal permits. 0 Continuously updated the TreeKeeper tree inventory program to accurately reflect our ROW tree inventory. 0 Supervised four (4) contractors in the section. The contractors are the removal contractor, trim contractor, planting contractor, and park tree removal contractor. 0 Gather inspection reports, and prepare the 2014 tree removal list. As of 10/29/13, there are 550 trees to remove in 2014. 1 am hoping for a December bidding of the program 0 Built the 2014 tree planting contract. As of 10/29/13, there are 660 addresses on the planting list. The program will replace trees that were removed in 2013. Included is the 2013 removal program, and the 2013 road construction program. The goal of this program is to replace trees removed on earlier removal programs, and to continue to diversify our urban forest. I am hoping for a December bidding of the program. 0 The forestry supervisor attended a three-day training class in tree risk qualification. The goal of this class was to become qualified in, and increase job knowledge in tree risk assessment. BUILDING MAINTENANCE Miscellaneous Repairs and Improvements 0 Completed 1,141 work orders through November 12, 2013. 0 Opened, closed, and winterized City outdoor pool buildings and pumps. 0 Start-up, service and shutdown Landfill, Leachate, lift stations and other pump systems as needed. 110 0 Maintained and relamped City -owned outside lighting fixtures at various locations and buildings. 0 Performed preventative maintenance on equipment and appliances. 0 Semi-annually replaced all flags, unless otherwise requested; maintained flag poles. 0 Stripped and finished floors in buildings as requested. 0 Spot and cleaned carpeting in buildings as requested. 0 Cleaned inside and outside first floor windows on all buildings as needed. 0 Cleaned exterior windows at City Hall, Library and Community Center. 0 Monitored building automation and climate control systems. 0 Monitored and maintain electronic and mechanical access systems. 0 Answered environmental complaints. 0 Performed yearly shutdown services in addition to daily maintenance and custodial assignments at Community Center. 0 Continued to enhance the custodial job assignment checklists and service delivery program based on current resources for all buildings. 0 Tested and treated all process water systems. 0 Assisted with all other departmental projects as requested. 0 Serviced overhead and pedestrian doors as needed. 0 Re-lamped Court house. 0 Re-lamped Civic Center Maintenance building. 0 Repaired ceramic tile floor in LPD locker room. 0 Replaced carpel in Engineering office area. 0 Replaced ceramic Tile in City Hall basement restroom. Roof Replacement, Maintenance and Repair 0 Repaired roof at Clement Circle Pool. 0 Worked with Consultants on 2013 roofing projects. 0 Repaired roof leaks at Eddie Edgar ice arena. 0 Repaired roof leaks in DPW Administration building. 0 Repaired roof leak in new Courthouse. 0 Repaired roof leak in old Courthouse. Paid 0 Painted back stairwell and railings at LPD. 0 Repainted door injail of Court house. 0 Repainted new City attorney's office. 0 Repainted offices in Engineering. 111 0 Painted new kitchenette in Annex. 0 Painted boiler room in Annex. 0 Painted offices in old section of LPD. Health, Safety and Energy Conservation 0 Addressed water back up in buildings as needed. 0 Serviced Glendale Landfill and Leachate pumps and controllers. 0 Maintained street lighting for PRDA. 0 Maintained and tested sprinkler backflow devices for PRDA. 0 Inspected and cleaned commercial hood and duct systems in Fire Stations. 0 Tested fire alarms, sprinklers and suppression systems in City buildings. 0 Repaired lighting on ramp for east side of City Hall. 0 Installed railings on east City Hall ramp entrance. 0 Maintained compliance with State of Michigan Boiler and Elevator inspections, testing and certifications. 0 Maintained employee Stale required licensing, certifications and training. 0 Arranged for annual Blood borne pathogen training for staff. 0 Exterminated or removed pests in City buildings as needed. 0 PM and load -bank tested generators. 0 Reset all clocks, lighting and equipment and automation systems for time changes. 0 Cleaned debris and growth from building rooftops, sumps and gutters. 0 Tested panic buttons in DPW administrative office. 0 Performed annual required CSD -1 test and monthly inspections on all boilers. 0 Tested all elevator phones. 0 Cleaned and maintained sump discharge lines at various buildings. 0 Cleaned and PM'd City lift stations. 0 Continued testing all seasonal and fire protection backflow devices; maintained database to track same. 0 Maintained lighting on Newburgh bridge underpass. 0 Tested EM lighting in City buildings, replaced lighting as needed. 0 Replaced emergency lights in stairways at C.C. Library. 0 Continued installing photo eyes, timers and occupancy sensors for lighting. 0 Maintained and monitored methane exhausters at Glendale yard. 0 Cleaned City buildings as resources permitted. 0 Installed ADeFib units in Building and Fleet Maintenance buildings. 0 Installed additional methane turbine vents at Glendale landfill site. 112 0 Installed EM lighting in LPD. 0 Installed LED lighting on exterior of Eddie Edgar ice arena. 0 Insulated exterior wall of Treasurer's office. Greenmead 0 Assisted with all events held on grounds (Highland Games, Flea Markets, Car Shows, Fall Harvest, Holiday Walks). 0 Installed and removed decorations for Holiday and special events. 0 Moved, set-up and installed furniture, furnishings and equipment as requested and able. 0 Continued maintenance, set-up and custodial service as able. 0 Assisted with construction and maintenance projects as able. 0 Inspected and cleaned commercial hood and dud system in Blue house. 0 Replaced furnace in DUR. Renovation and New Construction 0 Installed new kitchenette in Annex. 0 Replaced additional carpeting in Annex for Inspection and Engineering. 0 Replaced counter, lav and fixtures in Annex public women's restroom. 0 Oversaw and tracked day to day activities of City used Contractors. 0 Installed new rooftop HVAC unit at LPD. 0 Installed new split system cooling unit for Channel 8. 0 Replaced condenser and blower motor on LPD Detective Bureau unit. 0 Replaced water heater at Fire # 1. 0 Replaced water heater in LPD locker room. 0 Replaced water heater for Fire # 3. 0 Closed out City Hall HVAC project; continued to monitor same. 0 Began cleaning and calibrating all CV boxes in City Hall. 0 Completed wining for staging of compressors and fans at City Hall; installed hot gas bypass for same. 0 Replaced water heater in Parks Maintenance building. 0 Replaced water heater in Fire # 5. 0 Replaced counters and sinks in women's restroom in Annex. 0 Replaced furnace in Wilson barn; installed A/C in house. 0 Re-caulked exterior old sections of LPD. Special Projects and Interdepartmental Assistance 0 Assisted with various City Hall functions as requested. 113 0 Provided set up and tear downs for meetings and events as requested. 0 Maintained facilities leased from the City. 0 Handled citizen complaints as received. 0 Moved furniture, computers, work stations and materials and equipment as requested. 0 Responded to and performed daily maintenance requests on equipment and physical facilities as requested. 0 Assisted with Senior Citizen shows and events as requested. 0 Regularly cleaned out grease trap in Senior Center and Blue house kitchens. 0 Jetted and maintained inside basement drains as needed. 0 Assisted with snow removal and cycles as requested. 0 TA personnel to leaf pick-up as needed. 0 Assisted with special facility projects and repairs at LCRC, pools and parks. 0 Provided service for golf course buildings as requested. 0 Administered HVAC Service contract for Community Center. 0 Seasonally started, shut down, PM and maintained City HVAC equipment. 0 Administered Honeywell Flex Service contract for traditional buildings. 0 Continued ordering, stocking and distributing safety supplies as needed. 0 Continued annual custodial and safely supply procurement. 0 Assisted with annual ice show as requested. 0 Continued assisting LPD with completion of front entrance renovation and lighting projects. 0 Monitored and closed out City Hall HVAC enhancement and boiler replacement projects. 0 Assisted Community Resources with Cheese Run. 0 Assisted Parks with maintaining City Hall fountain. 0 Supported employee and departmental activities or concerns as requested. 0 Assisted wdh mechanicals for installation of new gas dispensing systems at DPW yard and LPD. 0 Assisted LPD with installation of exterior security cameras. 0 Assisted with mechanicals for new propane dispensing system installed in DPW yard. EQUIPMENT MAINTENANCE SECTION Responsibilities of the Equipment Maintenance Section include, but are not limited to, the following: 0 Maintained existing fleet of all City -owned vehicles and equipment, other than Police and Fire, which is approximately 700 pieces. 114 0 Prepped and maintained all seasonal equipment and vehicles, including mowers, leaf and snow removal equipment. 0 Wrote specifications, ordered, and put into service new equipment as required for various departments. 0 Maintained City Senior Center Buses. 0 Maintained and operated City-wide computerized fueling systems at DPW, LPD, Civic Center, and Golf Courses. 0 Placed generators during power outages at required intersections in coordination with Wayne County and LPD. 0 Set up and monitored annual safely inspections for the man lift, bucket trucks and equipment hoists at both DPW and the Recreation Center. 0 Maintained the radio system for all non-uniform employees. Worked with the Police and Fire departments to address radio needs such as Inventory, chargers, batteries and so on. Highlights of 2013: Completed specifications on: 0 Single -axle dump trucks for snow removal. 0 Pickup trucks for several departments. 0 Service truck for Fleet maintenance. 0 Transit conned van. 0 Hol palcher unit for asphalt. 0 Portable generators for traffic lights. 0 Ford F-550 3 yard dump truck for Roads department. 0 Wenger Mobile stage. 0 Three Ford Fusions. 0 Fifteen passenger van club wagon for courts. Purchased and put into service the following new equipment in 2013: 0 Three single -axle dump trucks 0 Six portable generators 0 One hot patcher unit 0 Wenger Mobile stage 0 Three Ford Fusions 0 Fifteen passenger van club wagon for courts Waiting delivery on: 0 Four Pickup trucks 0 Ford F-550 3 yard dump truck for Roads department 0 Transit conned van 115 Updated the first aid equipment in our garage to include the addition of a defbnllalor. We have our propane site in place and it is up running. We are refueling our buses and pickup trucks regularly. We are also filling our propane tanks for use on our mowers, forklifts and grills. The Gasboy fuel system is undergoing an upgrade which should prevent loss of data in the event of a computer crash. Auctioned off some of our oldest pool vehicles and some out -of -service equipment. 0 Continuing our agreement with Livonia Public Schools which transferred 17 Transit buses and repairs to them to save overtime costs. 0 Attended series of seminars for snow and ice control which focused on safety and reducing cost using current best practices and equipment. 0 Attended meetings with the Clean Energy Collation to learn better cleaner ways to run our operation using newer proven energy efficient practices. 0 Assisted LPD and other various departments throughout the city with a number of fabrication and modification projects during the year. 0 Completed over 1550 equipment repair work orders as recorded in the Cartegraph system. 0 Preformed preventative maintenance work (full vehicle inspection with repairs as needed of oil change, air filters, coolants, tires) on approximately 20-30 vehicles each month along with unscheduled work. WATER AND SEWER OPERATION AND MAINTENANCE Water Distribution System 0 Inspected, exercised 1,449 water gate valves, up 132 from last year and the condition of the structure and updated inspection fortes. Finished the program in first week of June. 0 Repaired 82 water gate valves and replaced old gland packing with O-ring type; about 5.7% in need of repair after exercising gate valves. 0 Low flow tested, inspected and maintained 802 fire hydrants and exercised the auxiliary valve; started program in first week of June within the 36 sections. 0 Repaired 123 fire hydrants in the field; about 15.3% needed repair after exercising fire hydrant and inspection. 0 Repaired 179 water main breaks or leaks, which is up 11 from last year. 0 Repaired or replaced 244 water curb stop boxes, up 101 from last year. 116 0 Located and marked over 5,601 locations for Miss Dig system for water and sewer utilities, up 234 from last year. 0 Made 25 service line repairs for various reasons, up 4 from last year. 0 Disconnected and retired 2 water service lines, down 5 from last year. 0 Rebuilt 9 fire hydrants in shop, up 3 from last year. 0 Installed 4 new water gale valves and 2 new fire hydrants. 0 Replaced 3 antiquated lead (Pb) with copper water service lines, up 1 from last year. 0 Eliminated 59 hazards from existing water repair excavations. 0 Assisted the Roads Section with 26 lawn restorations. Water Meter System 0 Replaced 15 antiquated large commercial water meters, up 4 from last year. 0 Repaired 44 large commercial meters, up 13 from last year. 0 Replaced 1,091 water meters (meter only) for various reasons, up 135 from last year. 0 Replaced (updated) 627 residential water meters and outside readers for various reasons, up 160 from last year. 0 Made 5,876 water related service request; up 15.4% from last year. 0 Completed 4,492 service slips, up 741 from last year. 0 Placed 831 note cards placed at residential homes requesting to gain access to home for internal meter repairs, up 375 from last year. 0 Installed 94 (ORD) outside touch read device systems, up 39 from last year. 0 Installed 91 (MXU) radio read device systems, up 36 from last year. 0 Established 6 new commercial accounts, down 5 from last year. 0 Established 47 new residential accounts, up 8 from last year. 0 Installed and removed 203 seasonal irrigation water meters, down 26 from last year. Storm Sewer System 0 Responded to 199 storm sewer and perimeter drainage complaints, up 40 from last year due to higher than normal rainfall this year. 0 Jetted 139 restricted storm sewer lines generated from homeowner complaints, up 24 from last year due to higher than normal rainfall this year. 0 Retrieved and replaced 26 catch basin covers, down 10 from last year. 0 Started storm sewer catch basin cleaning, cleaned 1,107 -storm sewer catch basins, up 247 from last year. Worked 53 days, up 18 from last year cleaning for Storm Water Pollution Prevention Initiative (S.W.P.P.I) program started in April, and then ended the last week of November. 117 Sanitary Sewer System 0 Cleaned 309.16 miles in 22 city sections of sanitary sewer lines by hydrant flushing, power flushing, buckeling, and chemical and power root cutting, down 19.34 miles from last year due to equipment problems. 0 Cleared 11 sanitary sewer main backups Public Act 222 of 2001 claims, up 7 from last year. 0 Investigated 184 sanitary sewer complaints, up 60 from last year. 0 Televised over 12 miles of sanitary sewer. 0 Inspected 23 city sections for sanitary lines and structures. 0 Completed approximately 2,200' of sanitary sewer Cast In Place (C.I.P.) sewer lining. Special Projects 0 Assisted and supplied new style sanitary, storm, and water casting for the Middlebell Road (7 Mile to 8 Mile) Resurfacing Project and SchoolcraR Road EB & WB Patching Program. 0 DWRF Project 7355-01 0 Eight Mile Water Main Improvement Project 0 Coventry Gardens Water Main Project 0 Karen/Haller Water Main Project(Section 36) 0 Administered cross training with the office staff at front desk due to staff shortages and cross training the water and sewer foremen for handling emergency situations to improve response time. In addition, the operation and maintenance field staff have are participating in this job enrichment again this year. 0 Worked with CIS Department to setup 2013 desktop computers for staff. 0 Updated computer programs relating to lawn, concrete and asphalt repairs along with new lap list and Carte Graph 8.0 associate work orders to other sections for request to repair restorations. 0 2012 SRF, S2 Grant and Sanitary Sewer Master Plan 0 SRF Project 5543-01: 0 Manhole Rehabilitation Program 0 Sanitary Sewer Pipe Rehabilitation Program 0 Sanitary to Storm Disconnection Program 0 Wayne Road Sanitary Sewer Extension 0 Updated computer programs relating to Aro Map, Water and Sewer View, Sensus water meter reading system software and hardware for Logos.net web based system that is operational for future enhancements. 0 Coordinated hydrant repair requests for the Livonia Fire Department. 0 Assisted Roads with asphalt, concrete, lawn, catch basin and pavement restorations. 118 0 Assisted the Engineering with water main and fire hydrant replacement and completed projects for 2013 and planned 2014 water main and sanitary sewer replacement programs. 0 Eliminated 231 homeowner self -read cards and scheduling water meter appointments to eliminate remaining homeowners' reads and streamlining the water meter reading, thus lowering water -billing complaints. 0 Continued working on updating the water slop box location, seasonal meter slop box location, and contact information in MS Access database. 0 Administered and inspected 49 water laps made by water section contractor (45 -new construction). 0 Administered and the field inspection of 143 O.S.D.S. (on-site septic systems) city wide, this is in conjunction with the S.W.P.P.I storm water annual report for the M.D.E.Q. 0 More flow tests for water model, S.C.A.D.A. system and flow test with Livonia Fire Department and water main replacement program that was installed in 2013 and proposed for 2014 water master plan program. 0 Assisted with leachate system for the landfill to be processed at the Detroit sewage treatment plant. 0 Worked on inventory updating pricing database for future software changes to take place with Carle Graph. 0 Assisted engineering with sidewalk, driveway approaches and major road replacement projects. 0 Worked with various contractors for road, water and sewer main installations and repairs. 0 Terms of Agreement for the Wireless Radio Water Meter Reading program is settled, need update to IS security and firewall, billing LOGOS integration for Sensus LOGIC software, and then place TGB computer unit at tower for water meter reading remotely. 0 Checked road structures before road improvements, inspected and cleaned catch basins after completion throughout the city. 0 Completed the West Nile Program, used 10,019 total briquettes used and 45 cans of fluorescent storm green paint citywide. 0 Continued with the Illicit Discharge Elimination Program (I.D.E.P.) inspections of storm sewer outfall sampling and GIS mapping program, this is in conjunction with the S.W.P.P.I storm water annual report for the M.D.E.Q. 0 Assisted with water activities for the Livonia Spree, Race for the Cure and other activities. 0 Continue the replacement program for antiquated large commercial compound Badger, Hershey FM, and Rockwell water meters prepping for wireless meter reading system. 0 Responded to 3 illicit discharge complaints and 1 emergency spill hazard on public right of way. 119 0 Continue updating the 36 sections of water main location maps for duplicating to Engineering Department, for changes and as built. 0 Continuing with the new US EPA mandated water -sampling report for the Disinfection By -Products (D. B. P.) Program for 2014. 0 Mandatory water sampling for Disinfectants and Disinfection Byproducts Program as required by EPA and MDEQ on a quarterly schedule, completed the fourth round the second full week of November 2013 and the fifth round is the second full week of February 2014. 0 Received approval for the M.D.E.Q. 2012 mandated Sanitary Sewer Operation and Maintenance Program this year, the 2013 report due before Januaryl5hh 2014. 0 Installed storm and sanitary sewer at the DPW yard and replaced asphalt pavement, DPW Yard Storm and Sanitary Sewer Improvements for MDEQ and Wayne County Illicit Discharge Elimination Program (I.D.E.P.) 0 Backflow and cross connection program DELIVERING LETTERS for NON- COMPLIANCE testing and inspections monthly city wide for Hydro Designs, also meetings as needed to coordinate containment versus isolation for protection. 0 1-96 Reconstruction (US -24 to Newburgh) Coordination with MDOT 0 Levan Road, S. of Five Mile Road Proposed Sanitary Sewer SAD 0 Pilot Footing Drain Disconnect Program 0 Coventry Gardens Subdivision Water, Gas, and Sanitary Sewer System Project for Spring 2014 0 Collect data for access database stop box locations and enter into computer system. 0 Eight Mile Pressure Enhancement Water Main Project land easement assessment study from 2013 for 2014 0 Haggerty Road Resurfacing from Six Mile to Seven Mile 0 New Construction Projects and Plan Reviews for underground utilities. In addition to the operation and maintenance of the public water distribution and sewer collection systems, these sections are also responsible for the fielding complaints field inspection and invesfigation services of: 0 Assisting Animal Control, Building Maintenance, Building Inspection, Engineering, Roads, and Water Billing Departments. 0 2014 Pavement and Sidewalk Repair—Water Main Breaks. 0 2014 City Wide Sidewalk Program. 0 Continue investigations and documentation regarding claims as needed for MMRMA and the water and sewer board for the hardship cases. 0 Lawsuit and Claims Investigations. 120 0 Storm Drainage and Catch Basin Complaints. 0 Soil Erosion and Grade Complaints. 0 Miscellaneous Programs as needed. The Traffic Commission is responsible for the planning, coordina0on, and determination of proposed traffic control devices to improve traffic flow and to provide maximum safety for all drivers, pedestrians, and properly. As provided by the City Charter, the Commission consists of seven citizens who are appointed by the Mayor. The Commission meets once a month to discuss and implement traffic control measures that are brought to their a0ention by citizens as well as other City departments. The Commissioners work in conjunction with the Traffic Bureau of the Police Department. SIGNIFICANT ISSUES IN 2013 Again this year, the Traffic Commission did not face many significant issues, as compared to years past. In general, the commission focused on responding to constituent concerns and requests this year. In total, the Commission approved approximately 13 Traffic Control Orders in 2013. The biggest focus of the commission this year was on advisory signs, such as No Parking and Speed Limit signs. The Commission placed several Speed Limit signs at subdivision entry points off the major mile roads in the city. Some examples of Speed Limit sign placement include: 0 Old Rosedale Gardens, south of Plymouth, west of Merriman and on West Chicago 0 Newburgh Village and Silver Village senior housing communities The Commission also approved several "No Outlet" signs at appropriate locations making sure motorists are aware that those particular streets do not go through and easing concerns of the residents seeing cars turn around in their driveways. The Commission also worked closely with the City Engineering Department and Sl. Mary Mercy Hospital on a plan to install Hospital advance signs in strategic loca0ons throughout the city. The signs were approved after discussion among the commission as well as with the hospital representatives, to provide better guidance to the hospital for motorists in emergency situations. 121 The Commission, along with the Livonia Police Traffic Bureau, continues to respond to all citizen inquiries, comments or questions coming into their respective offices. CONCLUSION The work done by the Commission in conjunction with the Livonia Police Traffic Bureau continues to benefit the city and its residents. The Traffic Commission will continue to monitor the changes it has made over the past several years and adjust, if needed, accordingly. The Commission will also continue to monitor traffic and parking conditions within the City and will be particularly concerned with monitoring areas of re- development and construction. Ongoing monitoring of traffic concerns by this Commission will ensure that Livonia's streets and highways will continue to be safe and well maintained. The biggest area of concern for 2014 is working with the engineering department as well as the police department to manage the traffic expected to be dispersed throughout the city due to the closure of the 1-96 freeway through Livonia. TREASURER The Treasurers Department is responsible for collection, disbursement and custody of all revenues belonging to and held in trust by the City. All funds collected by City agencies are transmitted to the Treasurer, verified and recorded through cash receipting, deposited and reported daily to the Finance Department. In addition, the Treasurer's Office, on instruction from the Finance Director, transmits instructions for the daily investment of City funds among City banks to maximize the interest on its holdings. The Treasurers Office has strict procedures in place regarding the handling of City funds. All departments issue numbered receipts and timely deliver collected funds to the Treasurer's Office for daily processing. Large checks and large cash transactions are deposited immediately to yield a higher rate of interest. ADMINISTRATION The Treasurers Department continues to utilize the BS&A Tax Software for printing our lax information on the front side of the tax bill allowing better control of individualized information. This allows the department to print additional information right on the bill rather than include an additional insert with the tax bill. The department used a local printing/mailing company with capabilities to reduce the mailing costs and increase the efficiency of mailing. By utilizing the tax bill printing aspect of the BS&A Tax Software, we are able to print receipts 122 and prior year tax bill copies on regular copy paper, and print information on the lax bill pertinent to each taxpayer. By using the same procedure in 2013 we continue to save over $2,000 for the fiscal year. The Clerk's office printed a flyer for animal licensing that we have included in the winter lax bill for both 2012 and 2013, saving on postage by eliminating the extra postage, folding and stuffing costs for separate mailings for the additional 35,000 pieces. The Treasurer's Office sent letters to real and personal properly taxpayers whose taxes for the 2012 lax year had not been paid by February 18, 2013, as has been our past practice. A total of 4,614 reminder letters were mailed. Letters were also mailed to 2,581 real & personal property taxpayers who had not paid their taxes after the due date for the summer 2013 season. The Treasurers Office is responsible for monitoring and maintaining the files on bankruptcy cases. proof of Claims for personal property taxes are fled with the courts by the City Treasurer. In 2013, 5 businesses with locations in Livonia fled for bankruptcy protection as compared to 17 in 2012, 3 businesses in 2011, 9 businesses in 2010, 15 businesses in 2009, and 6 businesses in 2008. The Treasurers Office fled 6 personal property jeopardy tax bills with the Wayne County Register of Deeds for 2013. In 2012, we issued 2 jeopardy bills, in 2011, there were 11 jeopardy bills, in 2010, we issued 9 jeopardy tax bills, in 2009, 16 jeopardy tax bills, and 52 jeopardy lax bills in 2008. Applications for electronic fund debit for lax payments are available on line, on the City's Website and also by request as we have indicated on the reverse side of the tax bill. Again, we have seen a slight decrease in the number of taxpayers utilizing electronic funds transfer for payment of lax bills. During the summer 2013 season, 2,017 taxpayers participated in this convenient and no -cost service as compared to 2,082 during the summer of 2012, 2,171 during the summer of 2011, 2,211 during the summer of 2010, 2,292 during the summer of 2009, 2,360 during the summer of 2008, with approximately the same number of taxpayers in the same lax year season. Beginning with the 2011 summer lax season, we instituted credit/debit card transactions at the counter for lax payments only. Chase Bank retains the fees which are currently 2.5% for credit transactions, and a flat $3.95 fee for debit card transactions; there is no transaction fee charged to the City. We have printed the information on the back of the tax bills referring residents to either call our office or check the city's website for detailed information for all tax payment options. For the winter 2012 season, 71 taxpayers used this payment method and for the summer 2013, 64 residents/business owners charged or debited their lax payments, compared to 52 for the winter 2011 season and 49 for the winter 2012 season. 123 Tax bills can still be paid with a credit card through Official Payments Corporation by phone and on line and this information is detailed on the City's website. There is a convenience fee of approximately 3% collected and retained by Official Payments Corporation for this service. There is no cost to the City of Livonia for this service to be offered to the residents. During 2013, 444 taxpayers utilized this option, as compared to 407 taxpayers in 2012, 438 taxpayers in 2011, 423 taxpayers paid this way in 2010, 394 taxpayers in 2009, and 452 taxpayers in 2008. TAX COLLECTIONS There are approximately 45,000 taxpayers in the City, the breakdown follows: 2010 2011 2012 2013 Real Property 39,722 39,691 39,690 39,710 Personal Property 5,782 6,197 5,501 4,937 IFT 83 102 129 151 TOTALS 45,587 45,990 45,320 44,798 Sixty-four percent of residents are responsible for paying their own property tax bills. Mortgage companies pay 36% of the real properly lax bills. The total number of original lax bills mailed for Summer and Winter was 92,275. The tax levy breakdown is as follows (includes Real, Personal, & IFT for 2012 Winter and 2013 Summer): 124 REAL PERSONAL IFT TOTAL City of Livonia 46,479,757 6,243,862 925,603 53,649,222 Livonia Public Schools Operating 17,812,343 2,057,561 428,940 20,298,844 Debt 10,785,010 1,502,998 213,851 12,501,859 Sinking Fund 3,555,268 493,650 71,180 4,120,098 Wayne Cly Intrndiate School District SpEd 10,670,695 1,496,757 207,770 12,375,222 RISD Op 305,577 42,870 5,947 354,394 Clarenceville Schools Operating 1,048,986 92,153 2,578 1,143,717 Debt 0 0 0 0 Sinking Fund 710,902 52,324 4,771 767,997 Oakland Intermediate School District SpEd 500,575 36,843 3,359 540,777 OISD Op 31,627 2,327 212 34,166 Slate Education Tax 19,955,477 1,558,949 132,116 21,646,542 SchoolcraR Comm Coll 5,976,491 819,393 112,744 6,908,628 Wayne County 22,100,990 3,020,915 420,401 25,542,306 Wayne County Jail 3,139,524 421,744 62,516 3,623,784 124 REAL PERSONAL IFT TOTAL Wayne County Parks 822,803 110,533 16,382 949,718 HCMA 718,044 96,463 14,302 828,809 Zoo Authority 334,513 44,946 6,664 386,123 Art Institute 669,107 89,905 13,329 772,341 PRDA (new) 477,359 362,285 66,340 905,984 Special Assessments 3,272,516 0 0 3,272,516 TOTAL 149,367,564 18,546,478 2,709,005 170,623,047 The past few years the Stale of Michigan has begun fervently auditing lax returns for principle residence exemptions claimed in error. Once the Assessors office makes the changes to the lax roll, the Treasurer's office staff has to adjust the lax liability and issue revised lax bills. Since 2009, the Treasurer's Department has seen a major increase in the number of exemptions removed and thus increased the amount of revised tax bills mailed to city residents. Beginning last year, the State has allowed principle residence exemptions to be claimed beginning with the winter tax season which has added to the number of revised bills for the Treasurers office to process. DELINQUENT TAX COLLECTIONS City Treasurer Dennis Wright began taking a more active role in the collection of delinquent personal property taxes beginning in 2009. Besides regular visits that Treasurer Wright continues to make to businesses that are in a delinquent status, the Treasurers staff has also been more involved in the collection process by mailing notices and making phone calls that were previously done by a collection agency. The City has been able to retain the penalty and interest collected that were previously paid to the collection agency. In 2009, the Treasurer and staff personally collected 41% of all delinquencies recovered. In 2010, he increased that amount to 48%, 2011 increased to 73%, 77% in 2012 and up to 87% in 2013. These collection efforts have resulted in a total of $20,048 being retained by the City, which previously would have been paid to the collection agency. In addition to the City Treasurer's active role in the collection of delinquent personal property taxes, the City still utilizes a collection agency in a smaller role as well as the Cilys Legal Department for litigation to maximize collection efforts. Our personal delinquent property taxes, penalty and interest collected from 12-1- 12 through 11-30-13 were $592,276, slightly lower compared to last fiscal year collections of $635,383. The collections breakdown is as follows: 125 Personal Property Tax Year 2008 2009 2010 2011 2012 # of Parcels 458 455 461 471 572 Amount due as of 11/30/13 645,868 673,584 600,639 430,720 529,529 Amount collected FY 12-13 25,165 23,488 180,676 154,933 189,271 OTHER COLLECTIONS Invoices for Council authorized weed cuttings are mailed to taxpayers as well as any special assessments approved during the year. Invoices for weed culling are billed monthly since the 6% interest rale was instituted during FY09-10. The Treasurer's Office records payment on these assessments and any unpaid amounts are added to lax bills at yearend. In 2013, the Treasurer's office issued 868 invoices for weed bills, as compared to 821 for 2012, 718 for 2011, 891 for 2010, 1,142 for 2009, 1,195 for 2008. Special Assessment breakdown as follows: Special # of Parcels $ Amount # of Parcels $ Amount Assessment Billed on Billed on Billed on Billed on Districts 2012 Tax 2012 Tax 2013 Tax 2013 Tax Sidewalk 111 36,411 119 33,759 Paving 215 34,810 209 31,197 Lighting 14,059 1,311,073 14,061 1,267,286 Weeds 232 55,824 231 67,033 PRDA Inig 265 96,246 265 n/a Stream Bank Stabilization n/a n/a 6 10,573 DIgt Water 1 925 2,227,238 1937 2,252,027 TOTALS 16,807 $3,761,602 16,828 $3,661,875 TELLER COLLECTIONS The Treasurer's two tellers processed $12,054,450 in cash, checks, and credit cards for the following items during the course of conducting City business: properly taxes, water bills, the greens fees for the Cilys three municipal golf courses, Livonia Community Recreation Center memberships and fees, park permits, fees for swimming and skating, amusement park ticket sales, registration fees for Parks and Recreation league sports, inspection and engineering permit and bond fees, licenses, the fees for the City's three libraries, Police Department adjudicated, non -adjudicated drug and D.A.R.E. funds, fees for City sponsored special events such as the Highland Games and the Ads & Craft fair, false alarm charges, accounts receivable items, SMART bus ticket sales, City garage sale, fees for using the City Dump, Police auction, rent 126 payments for Silver Village, Newburgh Village, MacNamara Towers and city - owned homes, record duplication fees, etc. Of the amounts collected, $42,833,528 was for the general deposit items and $166,158,010 was for property taxes. The tellers also receive walk-in water payments from residents. During this fiscal year, 10,955 water customers were assisted at the Treasurer's Office counter, a small decrease over last fiscal year. The busiest day was December 10, 2012, with 336 water bills being processed. The average amount of water bills processed was 47 per day. The tellers currently are assisting the water department with their drop -box payments and payments that are not processed through the mail. This began in September 2011 and 1,963 payments were processed. In 2012 fiscal year we processed 9,937; in 2013 fiscal year we processed 6,623 averaging 151 per processing day. Due to the changes in receipting water bill payments over the last year, the total dollars collected were processed along with the Water Department's deposits. DISBURSEMENTS All payroll and payable checks are released through the Treasurer's Office on approval of the Finance Director and the City Clerk (internal auditor). Most employees direct deposit and access their payday information online. The number of checks processed is as follows: 127 2010 2011 2012 2013 Payroll Checks 24,798 32,797 n/a n/a Vendor Checks -City & Court 15,265 13,607 14,616 14,648 127