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PRDA MINUTES 2015-01-15MINUTES OF THE 2415t REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 241n Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:05 p.m., Thursday, January 15, 2015, in the 4th floor conference room of City Hall. Members Present: Jack Kirksey, Mayor Ruth Ann Brown Jeremy Curtis Omar Faris, Vice Chair John Hiltz Betsy McCue Greg Meyer, Chair Lowell Peterson Absent: None Others Present: Mark Taormina, Economic Development& Planning Director Michael Slater, Finance Director Doug Moore, Assistant Superintendent of Public Service Mike Molnar, Tech Seven Robert Auth, Resident Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the Minutes. On a motion made by Kirksey, seconded by Curtis, and unanimously adopted, it was #2015-01 RESOLVED, that the Plymouth Road Development Authority does hereby approve the Minutes of the 240' Regular Meefing held on October 16, 2014. A roll call vole on the foregoing resolution resulted in the following: AYES: Kirksey, Curtis, Brown, Faris, McCue, Peterson, Meyer NAYS: None ABSENT: None ABSTAIN: Hiltz Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. January 15, 2015 2 3. Financial Reports. The Financial Statements of the Authority's Special Revenue Fund for the month ending October 31, 2014, were presented by Michael Slater, Finance Director. The Balance Sheet reflects Total Assets in the amount of $669,705.51, Total Liabilities in the amount of $17,882.40 and a Total Fund Balance in the amount of $651,823.11. All debt will be paid by 2018, which is the largest PRDA expenditure. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2015-02 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the month ending October 31, 2014. Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. 4. Election of Officers. Lowell Peterson, on behalf of the Nominating Committee, contacted all members and advised that Greg Meyer has agreed to accept the nomination for Chair and Omar Faris has agreed to accept the nomination of Vice Chair. The floor was open for additional nominations. None were received. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2015-03 RESOLVED, that the Plymouth Road Development Authority does hereby elect Greg Meyer as the Chairman and Omar Faris as Vice Chairman of the Authority for the term January 1 through December 31, 2015. Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. 5. New Business. Irrigation Maintenance Contract. Mike Molder, Techseven Company, offered to renew the contract with the PRDA for servicing the irrigation system along the Plymouth Road corridor for two years at the current pricing. Doug Moore, Assistant Superintendent of Public Service, testified to Techseven's professionalism and expert services over the past years and recommended renewal of the contract at a cost of $26,300 per year. The contract covers the estimated cost for routine maintenance and materials and labor costs which includes startup/shut down and periodic system checks. Mr. Slater advised that the combined 2014 costs for TechSeven and IS Fiber slaking services was approximately $70,000. Mr. Molnar staled that when they initially January 15, 2015 3 began work on the corridor, half of the system was not working and there were damaged heads and valves, but everything is in good shape and functioning today. Mr. Slater asked if anything could be done to lower water costs. Mr. Moore stated that the system was turned down and started up later for 2014. New rain sensors could be added but they would only be effective during a heavy rain season. On a motion made by Hiltz, seconded by McCue, and unanimously adopted, it was #2015-04 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by Techseven Company, P.O. Box 182247, Shelby Township, Michigan 48318, as detailed in their proposal dated October 14, 2014, to provide Plymouth Road Irrigation Sprinkler Maintenance pursuant to the original Specifications and Contract Documents, dated April 21, 2011, at an estimated cost of $26,300.00 per year, for an "al will" term of two (2) years with an effective dale of January 15, 2015. Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. b) Light Pole Maintenance. Mark Taormina reported that the City looked at the possibility of DTE taking over the maintenance of light poles but from a financial standpoint it is not feasible at this time. In December, Seaway test painted two poles located on the north side of Plymouth Road on either side of Mayfield Avenue. Seaway representatives will be asked to attend the next scheduled PRDA meeting to present their recommendations as to which poles should be repainted and what process they plan to use. There is a total of 430 Iightpoles on the corridor. Mike Slater will consult with DTE as to which suppliers and processes they use for light pole maintenance in anticipation of seeking competitive bids for light pole maintenance. 6. Around the Table Omar Fans stated that ProCam has installed illegal banners on their building located at Plymouth and Stark Roads. Mr. Faris spoke with the Inspection Department who advised that ProCam will need to apply for a sign permit. John Hiltz noted that the brick pavers at the corner of Farmington Road are in very poor condition. Doug Moore advised that he is in the process of obtaining quotations to make repairs. Mr. Hiltz also advised that Kicker's has new owners. January 15, 2015 4 Mayor Kirksey stated that this election year will be exciting because a new mayor will be elected, and there will be additional campaigning for City Council, City Clerk and Treasurer. To date, it is known that Lynda Scheel is running for Treasurer and Chris Marlin has filed for City Council. The Mayor also advised that the State of the City will take place in September rather than in April since this is his last year in office. In response to Mr. Hiltz inquiry, the Mayor advised that Sue Hoff has been appointed as City Clerk until the next election takes place. He also advised that he attended 45 ribbon culling ceremonies in 2014. Mark Taormina advised that he will be requesting a meeting with the Executive Committee to review a proposal by Mama Mia's to renovate the exterior of the restaurant and other proposed projects along Plymouth Road including site plan review of a new bar. Other projects along Plymouth Road including Richard George's Classic Motorcycles business, a furniture store owned by Mr. Josefoski, Wonderland Bowling Alley, and others. Lowell Peterson said that the tree contractor, Gee's, did an outstanding job on tree removals and deanup. Doug Moore staled that Waste Management has neglected to remove trash at the parks and on Plymouth Road recently, but he is working with them to improve the matter and asked that he be contacted if any problems arise. Adjournment: On a motion duly made, seconded and unanimously adopted, the 241't Regular Meeting held by the Plymouth Road Development Authority on January 15, 2015, was adjourned at 4:00 p.m. The next meeting will take place on April 16, 2015. Margie Watson, Secretary