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PRDA MINUTES 2015-06-18MINUTES OF THE 242nd REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 242nd Regular Meeting of the Plymouth Road Development Authority of the City of Livonia, Michigan, was called to order at 3:05 p.m., Thursday, June 18, 2015, in the 4th floor conference room of City Hall. Members Present: Jack Kirksey, Mayor Greg Meyer, Chair Omar Faris, Vice Chair John Hiltz Betsy McCue Lowell Peterson Absent: Ruth Ann Brown Jeremy Curtis Others Present: Mark Taormina, Economic Development & Planning Director Michael Slater, Finance Director Debra Cain, DTE Ray Zola, DTE Robert Auth, Resident Margie Watson, Secretary 1. Roll was called. A quorum was present. 2. Adoption of the Minutes. On a motion made by Peterson, seconded by McCue, and unanimously adopted, it was #2015-05 RESOLVED, that the Plymouth Road Development Authority does hereby approve the Minutes of the 241st Regular Meeting held on January 15, 2015. Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. 3. New Business. Consideration of Agreement with DTE. Mr. Slater presented a proposal from DTE to acquire the street lighting system along Plymouth Road from the PRDA. The terms of the agreement include converting approximately 470 street lights to LED fixtures, installing 11 new controllers, providing an inventory of five spare street poles and three spare clam shells, and painting all light posts. After completion of the acquisition and conversion by DTE, if approved, ongoing costs will be as follows: (1) The annual charges by DTE will increase from approximately $70,000 per year to $157,000 per year; (2) June 17, 2015 2 DTE will assume responsibility for all future maintenance of the street lights, including outage repairs, pole painting, and underground staking services; and (3) The PRDA will continue to be responsible for pole replacement, although DTE will provide a credit of $610.00 for each pole replaced. Mr. Zola, Principal Supervisor, DTE, advised that if the agreement is approved, they would order materials and start the conversion within three months. The Board agreed that the lighfing system is aging and increasing maintenance costs are a major issue for the City. It was noted that DTE will provide underground staking for electrical lines, but the PRDA is still responsible for irrigation staking. It was also noted that the PRDA would have the option of not using special ornamental poles in the future to further reduce costs. Mr. Slater advised that the current PRDA fund balance is sufficient to cover the initial costs associated with DTE's acquisition of the lighting system. After considerable discussion, the Board agreed that entering into this agreement with DTE would be in the best interests of the PRDA and the City. On a motion made by Faris, seconded by Hiltz, and unanimously adopted, it was #2015-06 RESOLVED, that the Plymouth Road Development Authority does hereby accept the proposal submitted by The Detroit Edison Company, Room 440 SB, Detroit, Michigan 48226, to acquire the street lighting system from the Plymouth Road Development Authority and hereby authorizes the execution of the proposed agreement with the Detroit Edison Company, subject to review and approval by the City's Law Department; Further, an expenditure in the amount of $117,468.00 to the Detroit Edison Company from Account No. 262-000-926-111 is hereby authorized. Mr. Meyer, Chairman, declared the motion is carried and the foregoing resolution adopted. 4. Financial Reports. The Financial Statements of the Authority's Special Revenue Fund for the months ending November 30 and December 31, 2014, and January, February, March and April, 2015, were presented by Michael Slater, Finance Director. The April Balance Sheet reflects Total Assets in the amount of $531,207.87, Total Liabilities in the amount of $559,247.37 and a Total Fund Balance in the amount of ($28,039.50). On a motion made by Kirksey, seconded by McCue, and unanimously adopted, it was #2015-07 RESOLVED, that the Plymouth Road Development Authority does hereby accept and approve the Financial Statements of the Authority's Special Revenue Fund for the months ending November 30, 2014 through April 30, 2015. June 17, 2015 3 Mr. Meyer, Chairperson, declared the motion is carried and the foregoing resolution adopted. 6. Around the Table Omar Fans stated that he believes the DTE agreement is a good financial decision for the City. Betsy McCue thanked Mike Slater and Mark Taormina for their efforts in negotiating the agreement with DTE. John Hiltz staled that he would like to see the Executive Committee meet to discuss maintenance issues associated with the deteriorating brick pavers at the plazas. Mr. Hiltz also suggested contacting MDOT to address mid- range traffic signals for pedestrian traffic on Plymouth Road. Mark Taormina replied that the Executive Committee meeting should also include the City Engineer and a DPW representative. Mayor Kirksey advised that the County, not the State, handles signalizalion on Plymouth Road. The Mayor also staled that the budget for 2016 is being prepared, and that the Livonia Symphony will be performing at the Livonia Recreation Center on June 18. Lowell Peterson said that the water main replacement project has been started in his neighborhood, and that the Mama Mia exterior renovation looks great. Adjournment: On a motion duly made, seconded and unanimously adopted, the 242nd Regular Meeting held by the Plymouth Road Development Authority on June 18, 2015, was adjourned at 4:20 p.m. Margie Watson, Secretary