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HomeMy WebLinkAboutCOUNCIL STUDY - 2015-06-15 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD JUNE 15 2015 Meeting was called to order at 8:41 p.m. by President Brosnan. Present: Laura Toy, Lynda Scheel, Susan Nash, Brandon Kritzman, John Pastor, Brian Meakin, and Maureen Miller Brosnan. Absent: None. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; and Mayor Jack Kirksey. President Brosnan spoke about the upcoming Livonia Bike/Walk and encouraged residents to let the City know where they would like to see connectivity in establishing a pedestrian plan She indicated there will be an Open House at the Civic Center Library on June 17th from 6:00 to 8:00 p.m. Nash encouraged residents to attend the Music from the Heart Series; their popular Patriotic Pops Concert will be held June 18th at the Livonia Recreation Center. She also encouraged the public to come out next week and enjoy the Spree beginning Tuesday, June 23rd through Sunday, June 28th at Ford Field. President Brosnan announced there is new data on Items #1 and #9. AUDIENCE COMMUNICATION: None. NEW BUSINESS: 1. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Richard McLain, Old Rosedale Gardens Homeowners Association, re: to show family friendly movies beginning at dusk until the end of the movie, on July 17, 2015, with a rain date of July 18, 2015, and August 21, 2015, with a rain date of August 22, 2015 at Rudolf Kleinert Park. George Dupuis, 9912 Hubbard, was present on behalf of Richard McLain who could not attend the meeting this evening. He said they have done this in the past and haven't had any issues of great concern. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2 2 BLOCK PARTY: Ray Franges, re: to be held on Saturday, August 15, 2015, from 11:00 a.m. to 10:00 p.m. on Brentwood Street, between Lyndon and Meadowlark, with a rain date of August 16, 2015. Ray Franges, 14430 Brentwood, presented the request to Council. He said this is approximately their 6t" year holding a block party and it has been very successful. Vice-President Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 3. BLOCK PARTY: Michael Johnson, re: to be held on Saturday, August 15, 2015, from 1:00 p.m. to 10:00 p.m. on Hees Street, between Georgia and Hubbard, with a rain date of Saturday, August 22, 2015. Michael Johnson, 32611 Hees, presented the request to Council. He said this is their 4t" year holding the block party and it has been very successful. He said they have moved up the date from September to August this year because the weather has been a little unpredictable. Nash offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. BLOCK PARTY: Connie Myler, re: to be held on Saturday, July 18, 2015, from 2:00 p.m. to 10:00 p.m. on Westbrook, between Mallory Court and Whitcomb, with a rain date of August 8, 2015. Connie Myler was not present in the audience this evening. Scheel said all of the paper work appears to be in order. Scheel offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. REQUEST TO PURCHASE CITY OWNED PROPERTY: Randall W. Gasser, Executive Director, Woodhaven Retirement Community, re: for the 40' x 160' parcel of city land (Nature Preserve), located adjacent to 29667 Wentworth (Parcel #056-99-0002-003) in order to allow for the necessary fire lane access to the property in connection with needed facility enhancements. Randy Gasser, Executive Director, Woodhaven Retirement Community, presented their request to Council. They are nearly adjacent to the Marycrest complex, north of Five Mile. They are committed to this Livonia neighborhood. 3 Currently Woodhaven is the only retirement community in Livonia with every level of senior care and living. On one campus they offer rehabilitation, skilled nursing, hospice, assisted living, enhanced living for those with diminished capacity and independent living. In addition, Woodhaven hosts Michigan's only adult day services program open 365 days per year from 5:00 a.m. until 11 00 p.m. Both Marycrest and Woodhaven hold similar licenses for skilled nursing/rehabilitation. They are both not for profit corporations and as such, their relationship is much more collaborative then competitive. Marycrest was wise to configure their new facility with the highly desirable private patient rooms, which the consumer is rightly expecting, when receiving rehab care. Woodhaven must also address this need and add private rooms to remain viable and desirable. Please note, this is not about expanding their capacity. It is about adding enough additional space to allow for the remodeling of current small shared rooms to make them private and more livable. However, they have a challenge; one that Council can help them address. They are totally land locked; and to do the needed facility enhancements, they would need a tiny .15 sliver of an acre of city owned nature preserve. This is to comply with the necessary fire lane access to the property. They have communicated with City Planner Mark S. Taormina and he suggested that they make every effort to not make the nature preserve any narrower. Their architects were able to abide by that request. Toy offered the approving resolution referring this matter to the Administration for its report and recommendation for the Consent Agenda. At the direction of the Chair, the new data will be received and filed for the information of the Council. DIRECTION: 1) REFER TO ADMINISTRATION, CONSENT FOR ITS REPORT & RECOMMENDATION 2) RECEIVE & FILE — NEW DATA 6. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Danny Fitzgerald, Classic Building Co., re: for the newly constructed home at 20437 Angling. At the direction of the Chair, this item will be moved to a future meeting so the Petitioner may be present to answer any questions Council may have. 7. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Danny Fitzgerald, Classic Building Co., re: for the newly constructed home at 20313 Mayfield. At the direction of the Chair, this item will be moved to a future meeting so the Petitioner may be present to answer any questions Council may have. 4 8. TAX RATE REQUEST FOR THE SCHOOLCRAFT COMMUNITY COLLEGE DISTRICT FOR THE YEAR 2015: Office of the City Clerk, re: forwarding a communication from Schoolcraft College, Board of Trustees, setting forth the rate of tax to be levied and requesting that it be collected as a summer tax. At the direction of the Chair, this item will be received and filed for the information of the Council. DIRECTION: RECEIVE & FILE CONSENT 9. REQUEST TO COMPLETE THE POLICE BUILDING LOBBY RENOVATION PROJECT WITHOUT COMPETITIVE BIDDING PROCESS: Division of Police, re: to add security to the police building lobby by Redstone Architects, Inc., the original designer of the police facility, from budgeted funds. Police Chief Curtis Caid presented the request to Council. In 2014, the police department began a project utilizing Redstone Architects, Inc., who was the original designer of the police facility in 1987, to add security to the police building lobby at the three points of public transaction. This project included adding bullet resistant glass to the three desks accessible to the public, as well as bullet resistant panels in numerous other areas of the lobby. As this project continued, modifications were determined to be necessary for heating and ventilation (HVAC), as well as adding Americans with Disabilities Act (ADA) compliant points of service. They have also determined the necessity of an additional renovation of the Officer-in-Charge (OIC) office, report and evidence processing area, kitchenette and related services. The cost for these additional services is $7,775.00. They also request to utilize Redstone Architects, Inc. to provide construction administration oversight for an additional $10,000.00. With the completion of the initial re-design of the police lobby area, Redstone is in the best position to do the additional re-design work and construction administration. Funds are budgeted for this purpose. They were available to provide any additional information that Council may desire on this matter. Chief Caid thanked Council for its consideration. Toy offered the approving resolution for the Consent Agenda. At the direction of the Chair, the new data will be received and filed for the information of the Council. DIRECTION: 1) APPROVING CONSENT 2) RECEIVE & FILE — NEW DATA 10. AWARD OF BID: Public Service Division, re: for the replacement of the Civic Center Library Cooling Tower. 5 Kevin Maillard, Director of Public Works, presented the request to Council. The Public Service Division has taken bids for the replacement of the cooling tower at the Livonia Civic Center Library in accordance with the requirements of the Finance Ordinance. Specifications were prepared by the Division, and an advertisement for bids was placed in the April 12, 2015 edition of the Livonia Observer. Bid invitations were placed on the Michigan Inter-governmental Trade Network (MITN). Six companies submitted Proposals which were opened at 2:00 p.m. on Tuesday, May 5, 2015. The low bid was received from Temperature Services, Inc., 37679 Schoolcraft, Livonia, MI 48150. There is funding available in the Capital Acquisition Account for this work. It is the recommendation of the Public Service Division that Council proceed as follows: Award a contract in an amount not to exceed $77,700.00 to the low bidder, Temperature Services, Inc., 37679 Schoolcraft, Livonia, MI 48150, and authorize the Director of Public Works to approve any minor changes in the work as it becomes necessary. Pastor asked Maillard asked if the addendum was included in the bid. Maillard replied yes. Pastor noted it didn't include any figures and asked why; Maillard responded that he didn't know why but said they did include an addendum. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 11. CONSIDERATION OF A RESOLUTION OF SUPPORT: Engineering Division prepared by Planning and Economic Development Department, re: authorizing the submission of a Transportation Economic Development Fund (TEDF) grant application to the Michigan Department of Transportation (MDOT) on behalf of McLaren Performance Technologies, Inc., for improvements on Hubbard Road south of Eight Mile Road. Mark Taormina, Director of Planning and Economic Development, presented the request to Council. A resolution of support for possible MDOT grant funding for improvements to Hubbard Road located south of Eight Mile Road has been provided for review and consideration of the Council. As a matter of background, the potential for MDOT Transportation Economic Development Fund (TEDF) (Category A) grant funding was included as part of the MEDC's economic incentive package offered to McLaren Performance Technologies. McLaren conducted a traffic study, wherein it recommends that a section of Hubbard Road, beginning at Eight Mile Road and extending south for a distance of approximately 320 feet, be widened. Over the past couple of months, Planning and Engineering have been working with MDOT on the TEDF grant application. MDOT recently informed the City that McLaren scored high on its list of upcoming projects. However, as a condition of any grant funding, MDOT requires a Resolution of Support by the local municipality. TEDF (Category A) is a matching grant, with MDOT responsible for 80% of the project costs and the City responsible for 20% of the costs. Council's approval of the resolution of support 6 in no way commits the City to performing work or expending any funds. The City must first bid and let the contract like any other road construction project. McLaren understands that it will have to commit to reimburse the City for all costs associated with the project. Thus, Council's final authorization of a contract for any improvements to Hubbard Road will be accompanied by a reimbursement agreement between the City and McLaren, acceptable to the City Law and Finance Departments. Scheel asked Taormina if the widening of the road affected any property owners other than McLaren. Taormina replied no. He said the part of the road that would be widened is on the said of the road that is adjacent to McLaren's property. Vice-President Meakin offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 12. REQUEST TO ENTER INTO A DEVELOPMENT AGREEMENT WITH LIVONIA WEST COMMERCE CENTER, LLC: Department of Planning, re: for providing certain terms and conditions on the re-use and maintenance of 13000 Eckles Road, pursuant to authorization established by Revitalizing Auto Communities Environmental Response (RACER) Trust under a Settlement Agreement in U.S. Bankruptcy Court. Mark Taormina, Director of Planning and Economic Development, presented the request to Council. He indicated that it was similar to a previous agreement the City had regarding the property. He said that Mike Balow with Ashley Capital is here this evening to answer any questions Council may have regarding their intended use of the property. Mike Balow, Senior Manager, Ashley Capital, 2575 S. Haggerty Road, Suite 500, Canton, Michigan 48188. He said Ashley Capital, LLC through its related entity, Livonia West Commerce Center, LLC plans to purchase and redevelop the vacant industrial property located at 13000 Eckles Road, currently owned by the RACER Trust. Their focus is on creating an industrial development that will bring jobs and economic activity to Livonia on an otherwise abandoned site. Their intent is to re-use the entire Property with a development focus on a multi-tenant industrial park facility with possible manufacturing and 1 or warehouse(s) sites resulting in a targeted total investment between $20,000,000 and $30,000,000 on the Property. They hope to create as many jobs as possible with a goal of creating 1,000 jobs during the life of the development. Development of the Property could begin as early as 2016. They have provided copies of the proposed Development Agreement with the City of Livonia for the review and consideration of the Council. He said this would be their fourth property here in Livonia. They were attracted to the property due to its size and obvious industrial potential and as the market recovers they think it would make a fine site for a 7 multiple building industrial park that would attract one or more manufacturing and / or warehouse users. President Brosnan asked Taormina what are some of the prohibited uses of the site. Taormina said they have identified four specific types of uses they would not want to see take place on the property. Primarily dealing with junk yards and salvage yards, recycling and scrap types of uses; incinerators in any form; vehicle impound lots or yards; and certain automotive repair services or garages. He said they are looking forward to working with Ashley Capital in the future on this project and hope to attract class A industrial users to the property. Vice-President Meakin asked Balow if Ashley Capital intends to build a 1,000,000 square foot spec building. Balow said yes that is their intent. He said that the building would be approximately 30 to 32 feet in height with sprinklers to allow for high racking and storage of goods. Those are the types of spaces that are increasingly hard to find in the metro Detroit area. Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None. Scheel wished all the fathers a Happy Father's Day this weekend. As there were no further questions or comments, President Brosnan adjourned the Study Session at 9:22 p.m. on Monday, June 15 2015. DATED: June 30, 2015 SUSAN A. HOFF CITY CLERK