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Home My WebLink AboutCOUNCIL STUDY - 2015-03-16 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD MARCH 16, 2015 Meeting was called to order at 8:39 p.m. by President Brosnan. Present: Laura Toy, Lynda Scheel, Susan Nash, Brandon Kritzman, Brian Meakin, John Pastor, and Maureen Miller Brosnan. Absent: None. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; and Mayor Jack Kirksey. President Brosnan announced there is new data on Items 1 and 2. Toy announced that Cardwell Florist has been in business for 38 years. She congratulated all current and former employees. AUDIENCE COMMUNICATION: None. NEW BUSINESS: 1. REQUEST TO CONSIDER ADOPTING ORDINANCE MAKING DELIVERY OF UNSOLICITED/UNWANTED PAPERS/ADS ILLEGAL: Katie Glover, re: same. Katie Glover, 37745 Northland, presented her request to Council. She was present to answer any questions Council may have. Vice-President Meakin offered the resolution to take no further action on the matter for the Consent Agenda. Vice-President Meakin offered the resolution requesting the Law Department to draft a letter of support from the Council on behalf of the City of Livonia advising the local newspapers of the City Ordinance prohibiting the distribution of unsolicited/unwanted papers/ads within the City of Livonia for the Consent Agenda. DIRECTION: 1) NO FURTHER ACTION CONSENT 2) REQUEST TO LAW DEPARTMENT TO DRAFT A LETTER OF SUPPORT FROM COUNCIL TO LOCAL NEWSPAPERS ADVISING THEM OF CITY ORDINANCE PROHIBITING THE DISTRIBUTION OF UNSOLICITED/UNWANTED PAPERS/ADS. 2 2. AWARD OF BID: Department of Parks & Recreation, re: for beverage and snack vending service at the Livonia Community Recreation Center for three (3) years. President Brosnan noted there was new data on this item and asked the Clerk to receive and file that information. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation has taken bids for beverage and snack vending service at the Livonia Community Recreation Center, as the current contract expires April 30, 2015. Specifications were prepared by the department and an advertisement for bids was placed in the December 25, 2014, issue of the Livonia Observer and on the MITN website. Three (3) bids were received and opened in the presence of the Bid Committee at 2 p.m. on January 27, 2015. A summary of the results has been provided to Council for its review. After reviewing all proposals, it was determined that Corporate Dining Concept's Option 1 proposal best meets our specified requirements and will pay the guaranteed highest percentage of commission at 34.1%. Choosing Option 1 enables us to provide the lowest cost to our members and guests. Corporate Dining has been our service provider for the past six (6) years and we are confident they will continue to deliver excellent service. They request that City Council authorize the Mayor and City Clerk to execute a three- year agreement from May 1, 2015, through April 30, 2018, with Corporate Dining Concepts, Mr. David Fella, Director of Business Development, 1645 W. Hamlin Road, Rochester Hills, MI 48309. Toy offered the approving resolution for the Consent Agenda. DIRECTION: 1) RECEIVE & FILE CONSENT 2) APPROVING 3. AWARD OF CONTRACT: Department of Parks & Recreation, re. for ad solicitation to help offset the cost of the "L" Magazine, mailed three (3) times per year for a period of two (2) years. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation has taken bids for contractors to solicit ads for the department's "L" Magazine, which is mailed three times a year to our residents. One bid was received and opened in the presence of the Bid Committee at 2:00 p.m. on February 3, 2015. Based on their review of the bid, and their current experience with the quality of service provided by Advantage Marketing Solutions, they are recommending that the City Council authorize the Mayor and the City Clerk to execute a contract for a two-year period commencing April, 2015, through March, 2017, with Advantage Marketing Solutions, LLC, Mr. Terry Krieg, President, 39500 Orchard Hill Place, Ste. 155, Novi, MI 48375. 3 Toy commented on the excellent job they have done in the past with regard to the attractive magazines they have produced in the past. Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST TO APPROVE PURCHASE: Department of Parks & Recreation, re: of a Jacobsen GP400 Gas-Demo golf course greens mower for the Fox Creek Golf Course, from budgeted funds. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation is requesting Council approval to purchase a new golf course greens mower for Fox Creek Golf Course. Specifications were prepared by the Department, and an advertisement for bids was placed in the Thursday, February 12, 2015, issue of the Livonia Observer and on the MITN website. Two (2) companies submitted bids which were opened in the presence of the Bid Committee at 2:00 p.m. on February 24, 2015. The bid results are as follows- Jacobsen-Great Lakes Jacobsen GP400 Gas — New $25,515.00 Jacobsen GP400 — Demo (used 26 hours) $21,995.00 Spartan Distributors Jacobsen GP400 Gas — New No bid Alternate Bid — TORO Greensmaster 3150-Q $26,810.86 Jacobson GP400 Gas — Demo No bid Alternate Bid — TORO Greensmaster 3150-Q (used 182 hours) $25,293.36 They are asking Council to award the bid for the Jacobsen GP400 Gas-Demo to Jacobsen-Great Lakes, Mr. Paul Wiltsie, 25125 Trans X, Novi, MI 48375 in the amount of$21,995.00. This mower has a two-year warranty, which is the same length of warranty provided for a new mower. A copy of the bid specifications have been provide to Council for its review. Bids are good for 120 days from bid opening. Budgeted funds are available. Scheel offered the approving resolution for the Consent Agenda. 4 Nash asked Varga if the warranty was from date of purchase, he replied yes, it was from the date of purchase. DIRECTION: APPROVING CONSENT 5. REQUEST TO APPROVE PURCHASE OF PRECOR FITNESS EQUIPMENT WITHOUT COMPETITIVE BIDDING PROCESS: Department of Parks and Recreation, re: Direct Fitness Solutions is the sole authorized commercial products dealer for the State of Michigan, from budgeted funds. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation is requesting Council approval for the purchase of fitness equipment from Direct Fitness Solutions, LLC, 600 Tower Road, Mundelein, IL 60060. Quantity Product Description Unit Price 2 Precor EFX833 elliptical $4,395 2 Precor EFX835 elliptical $4,895 3 Precor RBK835 recumbent cycle $2,695 1 Freight & installation $2,325 The total for these seven pieces of fitness equipment is $28,990 from Direct Fitness Solutions. Sufficient funds are budgeted in capital outlay account. It is recommended that Council authorize this purchase without competitive bidding inasmuch as Direct Fitness Solutions is the sole authorized dealer for Precor commercial products for the State of Michigan and no advantage to the City would result from competitive bidding. This new equipment will replace equipment that has been well-used for a number of years. The department will attempt to sell the used equipment via auction hosted by the Michigan Inter-governmental Trade Network (MITN). Kritzman commented on how other communities are envious of Livonia's Community Recreation Center. He suggested they look at a local consortium such as Western Wayne communities who may be interested in purchasing the used equipment. Varga said that is what MITN is used for but it is statewide. Kritzman he thought it might be best if the City reached out to its closest neighboring communities first to see if they might be interested in bidding on the used equipment first. Vice-President Meakin commended Varga on utilizing MITN for bringing back more dollars to the City of Livonia President Brosnan asked Varga if the 2015 bid price was the same as the 2014 bid price. Varga confirmed that was correct. 5 Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. REQUEST TO APPROVE PURCHASE OF FITNESS EQUIPMENT WITHOUT COMPETITIVE BIDDING PROCESS: Department of Parks and Recreation, re. Star Trac is the sole authorized commercial products dealer for the State of Michigan, from budgeted funds. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation is requesting Council approval for the purchase of fitness equipment from Star Trac, 4400 NE 77th Ave., Suite 300, Vancouver, WA 98662. Quantity Product Description Unit Price 6 ASSY Treadmill, E-TR 9-9151 MUSAPO $3,495.00 1 e-Spinner 7200, 9-7200-MUSAPO $3,671.00 3 Upright Bike E-UB8100, 9-8100-MINTPO $1,950.00 1 Freight & installation $3,030.30 The total cost for these 10 pieces of fitness equipment from Star Trac to be delivered and installed is $33,521.30. Sufficient funds are budgeted in capital outlay account. It is recommended that Council authorize this purchase without competitive bidding inasmuch as Star Trac is the only authorized dealer for these commercial products for the State of Michigan and no advantage to the City would result from competitive bidding. This new equipment will replace equipment that has been well-used for a number of years. The department will attempt to sell the used equipment via auction hosted by the Michigan Inter-governmental Trade Network (MITN) Toy offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO APPROVE PURCHASE OF OCTANE FITNESS EQUIPMENT WITHOUT COMPETITIVE BIDDING PROCESS: Department of Parks and Recreation, re: All Pro Exercise is the sole authorized commercial products dealer for the State of Michigan, from budgeted funds. Dave Varga, Interim Superintendent, Parks and Recreation, presented the request to Council. The Department of Parks and Recreation is requesting 6 Council approval for the purchase of fitness equipment from All Pro Exercise, 45255 Five Mile Road, Plymouth Twp., MI 48170. Quantity Product Description Unit Price 3 Octane PRO4700 adj. elliptical $4,195 1 Octane LX-800 Lateral —X elliptical $4,795 1 Octane Xr5000 seated elliptical $3,795 The total price for these five pieces of fitness equipment from All Pro Exercise is $21,175. Sufficient funds are budgeted in capital outlay account. It is recommended that Council authorize this purchase without competitive bidding inasmuch as All Pro Exercise is the only authorized dealer for Octane commercial products for the State of Michigan and no advantage to the City would result from competitive bidding. This equipment will replace equipment that has been well-used for a number of years. The department will attempt to sell the used equipment via auction hosted by the Michigan Inter-governmental Trade Network (MITN). Scheel offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT AUDIENCE COMMUNICATION: None. President Brosnan wished everyone a Happy St. Patrick's Day and congratulated three Livonia residents who served on either the Court of St. Bridget or the United Irish Society Court, those being Karen O'Donahue, Mary Alice Fedendall and Marie Brosnan. As there were no further questions or comments, President Brosnan adjourned the Study Session at 9:03 p.m. on Monday, March 16 2015. DATED: March 27, 2015 SUSAN A. HOFF CITY CLERK