HomeMy WebLinkAboutCOUNCIL STUDY - 2015-02-18 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD FEBRUARY 18, 2015
Meeting was called to order at 8:00 p.m. by President Brosnan. Present: John
Pastor, Laura Toy, Lynda Scheel, Susan Nash, Brandon Kritzman, Brian Meakin, and
Maureen Miller Brosnan. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Susan Hoff, City Clerk; and Brad Kadrich, Director of Administrative Services.
President Brosnan announced there is new data on Item #8; also, there is an X-Item
that will be discussed following tonight's Agenda.
AUDIENCE COMMUNICATION:
John Grzebik, 11301 Hubbell, announced there will be an upcoming Livonia PTSA
event, Evening with your Legislators, held on March 26, 2015 at 7:00 p.m. at the Livonia
Patriot Inn located at Franklin High School. There will be a legislative panel that will
answer questions. They are asking all interested in attending to RSVP at
igrzebik(aD-sbcglobal.net .
NEW BUSINESS:
1. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Frank Grisa,
O'Malley's Bar & Grill, re: to allow their St. Patrick's Day Celebration on Tuesday,
March 17, 2015 from 7:00 a.m. until midnight at 15231 Farmington Rd.
Frank Grisa, 34175 Oakdale, presented his request to Council. He said they are
planning an event like the one they held last year. There will be a tent outdoors
and a band playing Irish music.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REQUEST FOR INCREASE IN SENIOR CART FEES: Department of Parks &
Recreation, re: for Fox Creek, Idyl Wyld, and Whispering Willows Golf Courses,
effective with the opening of 2015 season.
Dave Varga, Interim Superintendent, Parks and Recreation, presented the
request to Council. The Department of Parks and Recreation requests an
increase in Senior Cart Fees for Fox Creek, Idyl Wyld and Whispering Willows
Golf Courses, effective with the opening of the 2015 season. These rates have
been frozen since 1996. The fee increase would be by $1.00 and our rates would
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remain below the average of comparable courses. The Parks and Recreation
Commission recommend Council approval.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
3. REQUEST FOR INCREASE IN GREEN FEES: Department of Parks &
Recreation, re: for Fox Creek, Idyl Wyld, and Whispering Willows Golf Courses,
effective with the opening of 2015 season.
Dave Varga, Interim Superintendent, Parks and Recreation, presented the
request to Council. The Department of Parks and Recreation is requesting an
increase in green fees for Fox Creek, Idyl Wyld and Whispering Willows golf
courses. The last increase was in 2012. It is proposed that small, incremental
increases of $1 or 50 cents on most rates will provide an acceptable way to allow
our City courses to keep up with increasing costs and needed improvements,
while remaining competitive with rates at comparable, nearby golf courses. Rates
for outings are being raised more significantly, since those rates were at the low
end of the scale. Fees for leagues would remain unchanged under this proposal.
They request that this new rate schedule become effective with the opening of
2015 season. In addition, they will maintain the two-tier form of pricing, with Idyl
Wyld rates remaining lower than Whispering Willows and Fox Creek because the
course layout is considered less challenging and not preferred for the avid golfer.
Based on the same number of rounds being played in 2015 as were played in
2014 (a low year), the anticipated revenue increase is $8,714.50 for Idyl Wyld
and $56,562.82 for Fox Creek and Whispering Willows combined. The Parks and
Recreation Commission recommend Council approval.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. REQUEST TO PURCHASE A REFURBISHED GOLF COURSE IRRIGATION
PUMP STATION FROM SOLE SOURCE: Department of Parks & Recreation, re.
to replace the current system at Whispering Willows Golf Course that has
reached the end of its life expectancy, from budgeted funds.
Dave Varga, Interim Superintendent, Parks and Recreation, presented the
request to Council. The Department of Parks and Recreation is requesting the
Council to approve the purchase of a refurbished Irrigation Pump System for
Whispering Willows Golf Course through the single source process, as no other
refurbished systems are available for competitive bids. The single sourced
product is available from Pro Pump & Controls, Inc., 27962 East Broadway,
Moline, OH 43465. An irrigation pump station draws water from the irrigation
pond for various areas on the golf course and is vital to the operation to any golf
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course. The current irrigation pump station is well past its life expectancy of
about 20 years. The current system has been welded to extend the life and has
reached a point that catastrophic failure is possible. In addition, purchasing this
variable speed pump station will improve the efficiency of the watering system
standard pump systems.
Quantity Product Description Unit Price
1 Vertical Turbine Variable Speed Pump Station $54,500
Funds are available in their Capital Improvement Account. It is further
recommended that Council authorize this purchase without competitive bidding
inasmuch as the products offered are refurbished products from a single source
and no advantage to the City would result from competitive bidding. It should be
noted that the refurbished products come with the same warranty offered with
comparable new products. The City purchased similarly refurbished products in
2012 for Idyl Wyld Golf Course and staff have been pleased with the results.
Copies of two quotes for a new system have been provided to Council. Both are
about twice the price of the refurbished Pro Pump & Controls system. The quoted
price for one new system is $113,666. If two of the turbines on that system were
rebuilt, the quote is reduced to $100,788. The other quote was for $102,930.
However, purchasing the Pro Pump & Controls refurbished system will provide a
savings of more than $46,000 on either system. Specifications and quotes have
been provided to Council for its review.
Toy offered the approving resolution for the Consent Agenda.
Nash asked if it came with a warranty. Varga replied yes, the same as a new
one.
Kritzman noted that it is indicated that the life expectancy for a new pump is 20
years. He asked what the life expectancy is on the refurbished pump. Varga said
he would defer that question to Tom Welsh.
Tom Welsh, Director of Idyl Wyld and Whispering Willows Golf Courses, said the
longest they will guarantee a refurbished pump for is one year. However, the one
they purchased previously for Idyl Wyld is working out very good.
DIRECTION: APPROVING CONSENT
5. REQUEST TO PURCHASE A REPLACEMENT CARDIAC MONITOR/
DEFIBRILLATOR: Livonia Fire & Rescue, re: from Zoll Medical Corporation, the
sole supplier, from budgeted funds.
Fire Chief Shadd Whitehead presented the request to Council. They respectfully
request that the City Council consider the department's request to expend
$25,312.98 for the purchase of one (1) Zoll X-Series Bi-Phasic Cardiac
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Monitor/Defibrillator. This 12-lead Cardiac Monitor/Bi-Phasic Defibrillator is used
exclusively by their Paramedics and is the frontline diagnostic/treatment tool for
cardiac related emergencies. This monitor will replace an existing, eight year old,
12-lead Cardiac Monitor and is part of an ongoing replacement program for their
aging monitor fleet. The old monitor will be used as a "trade-in", with a credit of
$6,936.65 towards this purchase. The department currently has a fleet of twelve
(12) Zoll M-Series and E-Series Cardiac Monitor/Defibrillators that respond on
our frontline apparatus to support Advanced Life Support operations. Many of the
monitors in the department's fleet are reaching the end of their service life
expectancy and have been upgraded several times to accommodate newer
technology as it became available and possible. In order to remain current with
the new cardiac monitor/defibrillator technology and the treatment modalities that
come about because of these changes, the department will be working over the
upcoming budget cycles to replace these aging monitors. The Zoll Corporation is
the sole vendor for the X-Series 12-lead Cardiac Monitor/Biphasic Defibrillator.
These monitors have proven to provide superior performance over the last 16
years of service, with the company providing excellent customer service for all
warranty and repair work during that time.
Scheel offered the approving resolution for the Consent Agenda.
Toy asked Chief Whitehead how many defibrillators the City has. He said there
are many. He said every City-owned building has one. Some buildings have
multiple defibrillators. Toy asked what exactly do they do. Chief Whitehead said
it helps during a cardiac arrest by sending an electric shock to help restore a
normal rhythm. Toy asked where they are located. Chief Whitehead said they are
usually very visible, typically at the end of a hallway or near the restrooms or
drinking fountains.
DIRECTION: APPROVING CONSENT
6. REQUEST FOR AUTHORIZATION TO PURCHASE THREE (3)
REPLACEMENT ADMINISTRATIVE VEHICLES UTILIZING STATE OF
MICHIGAN BID PRICING (MI-DEAL): Livonia Fire & Rescue, re: to be utilized
by the department's Fire Inspectors/Investigators from budgeted funds.
Fire Chief Shadd Whitehead presented the request to Council. It is respectfully
requested that City Council accept and approve the bid for three (3) replacement
administrative vehicles from Berger Chevrolet Inc, 2525 28th Street S.E., MI
49512, for three (3) 2015 Chevrolet Equinox AWD for a total of $70,995. Berger
Chevrolet has the state bid (MI-Deal) pricing for these fleet vehicles. Their MI-
Deal bid number is 3958-0083A. These new units would replace a 2004 Crown
Victoria, a 2005 Crown Victoria and a 2004 Impala (all former Livonia Police
vehicles). These new vehicles would improve safety during inclement weather
conditions and are better suited for carrying the extra gear and equipment
needed with the department's Fire Inspectors/Investigators. Upon delivery of the
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new units, it is recommended that the above vehicles be removed from service
and disposed of by placing vehicle up for auction.
Vice-President Meakin offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. REQUEST TO AUTHORIZE EXPENDITURE AND APPROVE A TAG-ON
ORDER FOR THE PURCHASE OF ONE (1) REPLACEMENT FIRE ENGINE
PUMPER: Livonia Fire & Rescue, re: using the same specification as the units
that were received in December 2014, to replace a 2003 American LaFrance
Eagle Pumper being removed from service and placed up for auction, in the
amount of$470,116 from budgeted funds. (CR 353-13)
Fire Chief Shadd Whitehead presented the request to Council. It is respectfully
requested that City Council accept and approve a tag-on order from Pierce
Manufacturing Inc., through Halt Fire, Inc., 50169 W. Pontiac Trail Unit 5, Wixom,
MI 48393 for the purchase of one (1) replacement Fire Engine Pumper for
$470,116. This purchase is specifically related to the city's recent order and
purchase of two (2) Pierce Arrow XT Fire Engine Pumpers that were received in
December 2014. The manufacturer, as in many cases, is allowing a tag-on order
for the exact same specification as the two (2) units previously built and
delivered. The previous bid award by Pierce, which was the lowest of four (4)
proposals submitted, was for $477,329 for one (1) Arrow XT Fire Engine Pumper.
The manufacturer has agreed to a modest 3.4% increase over the previous bid,
which is due to an increase in material costs for the manufacturer. The
manufacturer has also offered an $8,000 discount because the design and
engineering were already completed with the previous units, and an additional
discount of $23,388 for payment made at the time of order. Because of the city's
previous orders, where the design and engineering of the unit has already been
completed, the build time and delivery would be shortened significantly as well.
As the department works to replace its aging fleet, this new unit would replace a
2003 American LaFrance Eagle Pumper with 134,000 miles. Due to the
bankruptcy and closing of American LaFrance the department struggles to
maintain the remaining ALF units in the fleet. Part costs have increased by more
than 300% in some cases, with many parts now non-existent. Upon delivery of
the new unit, it is recommended that the above current ALF Eagle Pumper be
removed from service and disposed of by placing vehicle up for auction.
Nash offered the approving resolution for the Consent Agenda.
Vice-President Meakin asked Chief Whitehead to address the fleet replacement
plan for the other Fire Engine Pumpers. Chief Whitehead said they are looking to
replace those over the next two (2) years.
DIRECTION: APPROVING CONSENT
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8. REQUEST TO APPROVE A THREE YEAR OR FIVE YEAR CONTRACT
EXTENSION BETWEEN THE CITY OF LIVONIA AND WASTE MANAGEMENT:
Public Service Division, re: for solid waste/recycling services for the period
beginning December 1, 2015. (CR 279-10 & CR 350-10)
Brian Wilson, Superintendent, Public Services, presented the request to Council.
In 2010 City Council approved a five-year contract, (CR #350-1 0), with Waste
Management of Michigan, Inc. - North to provide solid waste/recycling services
through November 30, 2015. This approval followed a request for proposal (RFP)
process for these services and City Council authorization, (CR#279-10), to
negotiate a contract with Waste Management. These negotiations resulted in a
reduction to a 1 '/2 % per year increase in rates for each year of the current
contract. Discussions with Waste Management were pursued to ascertain
whether some financial relief might be possible with the current fifth and final
year of the contract in turn for a possible extension of the contract. The following
terms were negotiated:
• The one and one-half percent (1 '/2 %) increase for the final year of the
contract would be reduced to zero percent (0%). Our rate would remain
frozen for this year at $11.21 per stop per month rather than contractual
increase to $11.38. Increases for all other services such as the transfer
site, leaf collection truck rentals, etc., would also be frozen. This will result
in approximate savings for budget year 2014-15 of$87,000.
• The 2015 cost for the processing, transport and composting of leaves from
the 2015 Bulk Leaf Collection Program would be reduced from
$338,574.98 to $200,000.00 for a total savings of $138,574.98. (Should a
contract extension be approved, the new base rate for this service would
be $200,000).
• Yearly increases for a three-year or five-year extension commencing
December 1, 2015 would be one and one-half(1 '/2 %) per year.
• The City of Livonia paid fuel surcharges in 2014 in the amount of
$84,618.85. By current contract the fuel charge formula is based on base
rate amount $3.02 per gallon (diesel). When the average fuel price for the
month in our region exceeds that price the City is subject to the fuel
surcharge and conversely, if the price drops below the base rate the City
is due a credit. (During the life of the current contract a credit has never
been due to the City). It was agreed to raise the base price to $4.20 which,
in the present fuel environment of around $3.00 per gallon for diesel fuel, it
would be unlikely that the City would be subject to a fuel surcharge
expense. It would, however, give Waste Management some protection in
the event of an extreme increase in the price of diesel fuel. The City would
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agree to waive any credit for average pricing below the new base rate
during the final year of the current contract and any extension.
With an extension agreement the City of Livonia would realize a total savings in
the current refuse budget of approximately $310,000 for the December 1, 2014-
November 30, 2015 final year of the current solid waste/recycling contract as
compared to the previous year of the agreement.
Rate comparisons with other similar communities in the area has always been
challenging with Livonia typically having a broader range of services. The City of
Dearborn has always been a close comparison in the past but due to their
household trash housekeeping problems in some residential areas of the city
they elected to go with semi-automated service and the issuance of rolled
containers with their current contract. This methodology of collection and the very
large capital costs to provide and issue these containers to each household
makes it no longer possible to compare Dearborn with our rear-loading truck
collection method with containers provided by the resident.
The rates from the City of Southfield is very comparable with rear-loading trucks
and 18-gallon recycle bins in both communities. The comparison would be as
fol lows:
2015 2016
City of Livonia $11.21 $11.38
City of Southfield $11.39 $11.50
The quality of service that has been received from Waste Management has been
excellent and complaints have been minimal. They have always been very
responsive to our needs including the tremendous collection effort by the
company during this current contract with the May 25, 2011 storm. The rainstorm
that struck Livonia on that date and the resulting basement flooding caused
hundreds of homes to place out for collection extremely large volumes of items
that Waste Management continually serviced for many days afterwards. Contrast
that to the Great Flood of 2014 in southeastern Michigan and the weeks that
items were out at the curb without service in communities that did not have rear-
loading packer trucks like Waste Management's fleet. This past September,
when a windstorm cut a path of destruction of trees through Livonia, Waste
Management was again there for our community providing a fleet of trucks for the
cleanup efforts.
It is therefore the recommendation of the Department that the contract be
extended for either a three-year period from December 1, 2015 through
November 30, 2018 or a five-year period from December 1, 2015 through
November 30, 2020.
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Vice-President Meakin said during the budget cycle they were told that this was
going to go out for bid. He said as of Friday, he knew nothing of any agreement
or negotiations with the City on this matter. He said as of Friday, he was telling
people the City would be going out for bids. Now, the City isn't going out for bids.
He said that makes him look like a liar. This makes him a bit apprehensive
regarding this matter.
Vice-President Meakin offered three (3) separate resolutions; 1) an approving
resolution, 2) a denying resolution and 3) referral of this Item to the Committee of
Capital Improvement, Natural Resources and Waste management Committee for
its report and recommendation for the Regular Agenda.
President Brosnan said there are two (2) pieces of mail containing new data
relating to this item to be received and filed.
Kritzman indicated that he supports further discussion on this matter in a
committee.
President Brosnan said she was disappointed that they will not be going out to
bid on this contract.
Christopher Martin, 122275 Inkster, expressed his support of the City going out
to bid on this item.
Mary Jo Vannatter, Rizzo Environmental Services, said they would welcome the
opportunity to bid on the contract. She said Rizzo is the largest hauler in metro
Detroit serving most communities in Oakland, Wayne, and Macomb Counties.
Toy said she would also support further discussion on this matter in a committee.
Eileen MacDonald, 36099 Brookview, expressed her support of the City going
out to bid on this item. She said Waste Management has done a wonderful job.
She said, however, considering the millages that were voted in recently to help
provide services to the community, perhaps it may be in the best interest of the
residents to go out for bids on this item, it may save the City some money.
DIRECTION: 1) APPROVING REGULAR
2) DENYING
3) REFER TO CAPITAL IMPROVEMENT,
NATURAL RESOURCES & WASTE
MGMT. COMMITTEE FOR ITS REPORT &
RECOMMENDATION
4) RECEIVE & FILE
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9. REQUEST APPROVAL TO ACCEPT A GRANT FROM THE DETROIT EDISON
COMPANY (DTE): Engineering Division, re: to retrofit Mercury Vapor
Streetlights to LED on Five Mile Road from Farmington Road to East of 1-275 at
Adams Avenue and from Hubbard Road to Merriman Road for a total cost of
$103,737.00 with the City's contribution to be $71,138.00 from budgeted funds.
Todd Zilincik, City Engineer, presented the request to Council. The City of
Livonia has recently been awarded a grant from the Detroit Edison Company
(DTE) to retrofit Mercury Vapor Streetlights to LED along Five Mile Road from
Farmington Road to East of 1-275 at Adams Avenue and from Hubbard to
Merriman Road. The total cost for this project is $117,334.00. The cost
breakdown is as follows:
Detroit Edison Company Contribution $11,872.00
EO Rebate $20,727.00
City of Livonia Contribution $71,138.00
Total Conversion Costs $103,737.00
The City is required to pay an up-front total of$91,865.00 which includes the City
of Livonia contribution of $71,138.00 as well as the Energy Optimization (EO)
Rebate portion of the project costs. The EO Rebate of $20,727.00 will be
reimbursed to the City once the work has been completed. The estimated energy
cost savings for the conversion of the 229 lights is $52,445.64 per year, with a
payback of 1.4 years. The LED lights that will be installed, Autobahn Series
ATB2 from American Electric Lighting are the same type that were placed along
Farmington Road from Capitol to Six Mile Road in 2013. In order to take
advantage of this grant and the potential energy savings of this project, they
respectfully recommend that the Council:
• Authorize an appropriation and expenditure of $91,865.00 from the
Unexpended Fund Balance of the Capital Projects Fund (401).
• Authorize the Mayor and the City Clerk to execute the agreement with the
Detroit Edison Company (DTE).
• Authorize a Contribution-In-Aid Construction payment of $91,865.00 to the
Detroit Edison Company, Community Lighting Group, 8001 Haggerty
Road, Belleville, MI 48111 to be included with the agreement.
• Authorize the City Engineer is approve any minor changes as needed.
Kritzman offered the approving resolution to refer the subject of having all
Mercury Vapor Streetlights changed to LED to the Infrastructure and Community
Transit Committee for its report and recommendation for the Consent Agenda.
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Kritzman offered the approving resolution requesting from the Administration a
Citywide retrofit plan to have all Mercury Vapor Streetlights changed to LED for
its report and recommendation for the Consent Agenda.
Christopher Martin, 12275 Inkster, suggested they check into the possibility of
the streetlights along Plymouth Road to be considered and have their bulbs
switched to LED if they are eligible under this program.
DIRECTION: 1) APPROVING CONSENT
2) REFER ITEM TO INFRASTRUCTURE &
COMMUNITY TRANSIT COMMITTEE
FOR ITS REPORT & RECOMMENDATION
3) REQUESTING FROM ADMINISTRATION
A CITYWIDE RETROFIT PLAN FOR ITS
REPORT & RECOMMENDATION
10. REQUEST TO EXECUTE AN AGREEMENT BETWEEN THE MICHIGAN
DEPARTMENT OF TRANSPORTATION (MDOT) AND CITY OF LIVONIA FOR
REHABILITATION AND RECONSTRUCTION WORK ALONG LEVAN ROAD
FROM SCHOOLCRAFT ROAD TO APPROXIMATELY 300 FEET NORTH OF
FIVE MILE ROAD AND TO AUTHORIZE AN EXPENDITURE OF $464,000 FOR
SAME: Engineering Division, re: includes concrete pavement repair, hot mix
asphalt paving, sidewalk ramp, sign and pavement marking work, using funds
budgeted for this project.
Todd Zilincik, City Engineer, presented the request to Council. The Engineering
Division is in receipt of an agreement between the Michigan Department of
Transportation (MDOT) and the City of Livonia for the rehabilitation and
reconstruction work along Levan Road from Schoolcraft Road to approximately
300 feet north of Five Mile Road. The Federal Participation portion; Part A,
encompasses the rehabilitation and reconstruction of Levan Road from
Schoolcraft Road to Five Mile Road and includes concrete pavement repair, hot
mix asphalt paving, sidewalk ramp, sign, and pavement marking work; and all
together with necessary related work. The Non-Federal Participation portion; Part
B, encompasses the reconstruction work along Levan Road from Five Mile Road
northerly approximately 300 feet, including pavement removal, concrete
pavement, sidewalk ramp, sign, and pavement marking work; audiovisual taping
work; and all together with necessary related work. The total project cost is
estimated at $1,610,900 with the City of Livonia participation estimated at
$4647000. The total cost includes construction engineering (CE) for Part A in the
amount of $182,800. The Construction Engineering for Part B is the City's
responsibility and is not reimbursable. This places the breakdown at 71.2%
Federal and 28.8% for the City of Livonia. No working capital deposit is required
for this project. The City of Livonia is responsible for the design costs related to
this road improvement project. The proposed agreement had been reviewed by
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the Engineering Division and has been reviewed as to form by the Department of
Law.
The contract is required to be returned to MDOT within 35 days from the date of
their letter, January 20, 2015, to allow the project to proceed forward. MDOT has
anticipated bidding the project with a bid opening of February 6, 2015. Based on
the above information, it is recommended that the City Council take the following
actions:
• Authorize the Mayor and the City Clerk to execute this agreement for and
on behalf of the City of Livonia.
• Authorize an expenditure of $464,000 from funds budgeted for this project
in the Major Street Fund- City Participation in County and MDOT Projects
Account.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
11. REQUEST TO EXTEND CONTRACT WITH HARD ROCK CONCRETE, INC.:
Engineering Division, re: for the 2015 Road Repair Program (Contract 14-C). (CR
90-14 & CR 369-14)
Todd Zilincik, City Engineer, presented the request to Council. Based upon the
recommendation for scheduled maintenance in the Pavement Management
Study, the Department of Public Works established a Concrete Road Program for
2015. Our consultant, Anderson, Eckstein and Westrick, Inc. (AEW) is finalizing
plans for the 2015 Road Repair Program. AEW provided plans and specifications
for the 2014 Road Repair Program, which were taken on March 5, 2014 and four
(4) bids were submitted. Hard Rock Concrete, Inc. was the lowest qualified
bidder and was awarded the contract. Their bid was over $400,000 less than the
second and third lowest bidders. For reference the bids from 2014 are
summarized as follows:
NAME OF BIDDER AMOUNT OF BID
Hard Rock Concrete, Inc. $1,679,913.00
Westland, MI
Fiore Enterprises, LLC $2,117,729.90
Detroit, MI
Florence Cement Co. $2,091,409.15
Shelby Twp., MI
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Major Cement Company $2,471,913.15
Detroit, MI
A majority of the proposed concrete road improvements will take place in Section
36, located south of Plymouth Road between Middlebelt and Inkster Road. The
streets in Section 36 include Hathaway, Minton, Westfield, and Grandon
beginning from Middlebelt, heading east to Hartel. Grandon repair will continue
past Hartel and end at Brentwood. These streets also will have Consumer's
Energy replace existing gas mains prior to road repairs. Two (2) streets,
Hathaway and Westfield, will also have the existing 6-inch water mains replaced
with new 8-inch water mains directionally drilled with High Density Polyethylene
Pipe (HOPE). In addition, Cardwell and Arcola will have street repairs. Other
repair areas include Hees and Russell, along with Milburn from Plymouth to
Elmira, which are both located in Section 33. There is a portion of Pembroke in
Section 4 for repairs. The final location is on Glendale located west of Merriman
Road. Hard Rock Concrete, Inc. was the contractor for our 2011, 2013 and 2014
Concrete Pavement Rehabilitation and Reconstruction Programs. They are
willing to honor their unit prices from the 2014 Road Repair Program, Contract
14-C, with the exception of concrete and aggregate base unit prices. Material
costs for the concrete has gone from $71.50 to $94 per cubic yard, a 31.5%
increase. In addition, slag aggregate base is no longer available for use due to a
shortage in supply and therefore the specification requires either 21 AA crushed
limestone or crushed concrete utilizing a geotextile separator as alternatives.
However, trucking costs to obtain the 21 AA crushed limestone material will
result in higher than normal prices. The crushed concrete material would provide
for a reduced cost from the 21AA crushed limestone. Please see attached letters
dated February 4 and February 5, 2015 from Hard Rock Concrete. We are
recommending extending the Contract 14-C unit prices except for the bid items
15, 16, 17, and 75 (aggregate base 10, 8, and 6 inches, modified) along with bid
items 34, 35 and 85 (7 and 9-inch concrete pavement, non-reinforced with
integral curb) as provided by Hard Rock Concrete, Inc. as these are material
costs increases beyond the contractor's control. Mobilization costs will need to be
adjusted accordingly to an amount of $25,000 due to various locations where the
work is required to have repairs completed. Inspector days will be agreed upon
AEW's recommended minimum number of days to complete the street repairs.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
Pastor stepped down from the podium at 9:15 p.m. to avoid any perceived conflict of
interest on the following item.
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X1. SITE PLAN PETITION: Planning Commission, re: Petition 2015-01-08-01,
submitted by John Verdouniotis, in connection with a proposal to remodel the
exterior of the restaurant (Mama Mia), located on the north side of Plymouth
Road between Inkster Road and Cardwell Avenue (27770 Plymouth Road) in the
Southeast 1/4 of Section 25.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This petition involves renovations to the exterior of an existing
commercial building, Mama Mia Restaurant and Banquet Center, located at the
corner of Plymouth Road and Cardwell. Cardwell is located about three blocks
west of Inkster Road. The changes would affect the front, which is the south
elevation facing Plymouth Road, as well as the two side elevations, east and
west. The only work shown on the rear or north elevation involves repainting the
existing exterior block to match the new color scheme. The site plan shows
where the building is situated at the westerly end of the site, close to Cardwell
Avenue. Mama Mia also owns some of the parking to the west on the opposite
side of the street. So not only do they have parking on the east side of the
building, they also have parking available to the west on a separate lot. The
existing building has what would appear to be a brick facade. It also has some
aggregate panels which are the lighter brown vertical elements that run along the
side of the building and portions of the front of the building. But this is mostly a
brick material, both, full brick as well as a panel brick or half brick, which is
beginning to fail in several areas, mostly along the side of the building. This
rendering shows what the building would look like after the renovations are
complete. The most noticeable change would be raising the parapet wall along
the facade to create matching tower elements, one at the southeast corner of the
building and one at the southwest corner of the building. The parapets would be
increased about 4 to 5 feet bringing the overall height to about 23' 8". Each of
these elements is about 26 feet in length. Right now there is only a very small
area of the building in the southeast corner which extends above the roofline. So
that would be extended along that corner of the building and then another tower
element would be added to the southwest corner, which is the area where the
banquet hall is shown on this plan. The majority of the front and side walls of the
building would have an E.I.F.S. finish over what is now the brick material and in
some areas the half brick. As I indicated, the thin brick is beginning to fail in
several areas especially along the west side of the building. Other changes
would include layered crown moldings along the top 3 feet of the towers. What
I'm referring to is that top portion of the parapet. The other major change is the
addition of decorative archways and half columns that would separate each of
the arches. The lower wall sections around the building would be reinforced
E.I.F.S. and a material called "Creative Granite." I'll let the petitioner describe
what the "Creative Granite" is. I'm assuming he brought a sample of it. The area
below the archways and between the pillars would be full brick. There is brick
behind the half-brick. The contractor is going to strip off the panel brick, expose
the underlying brick on the building, and then paint that area. That's the darker
color that you see on the plan in the area between the columns and beneath the
14
arches. The same treatment would be provided to some extent along the east
side of the building. Landscaping would be added along the front to help soften
the view. The same kind of landscape treatment would be added along the west
side of the building. The color scheme is a combination of brown and lighter
beige. The black trim elements would be provided around the windows, the door
frames, the coping up on top of the crown molding and the awning.
Toy commended the owners on their investment in the business and community.
She said she would like to see more business owners in that part of Livonia
reinvesting in their businesses.
Toy offered the approving resolution for the Consent Agenda.
Vice-President Meakin echoed the comments of Councilmember Toy and
commended the owners on their investment in the business and community. He
wished them well with their project.
John McMullan, Extreme Building & Design, 2864 Courville Drive, Bloomfield
Hills, Michigan 48302. McMullan said he too hopes that this project will be the
spark that ignites more work from other businesses along Plymouth Road that
are willing to reinvest in their businesses; McMullan said he would love to work
with them as well.
DIRECTION: APPROVING CONSENT
Pastor returned to the podium at 9:20 p.m.
AUDIENCE COMMUNICATION: None.
As there were no further questions or comments, President Brosnan adjourned the
Study Session at 9:21 p.m. on Monday, February 18, 2015.
DATED: February 26, 2015 SUSAN A. HOFF
CITY CLERK