HomeMy WebLinkAboutCOUNCIL STUDY - 2015-01-05 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD JANUARY 5, 2015
Meeting was called to order at 8:00 p.m. by President Brosnan. Present: Laura
Toy, Lynda Scheel, Susan Nash, Brandon Kritzman, Brian Meakin, John Pastor, and
Maureen Miller Brosnan. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Susan Hoff, City Clerk; and Mayor Jack Kirksey.
President Brosnan announced there will be three (3) Public Hearings held in the
Auditorium of Livonia City Hall, 33000 Civic Center Drive, Livonia, MI for the following
items:
Wednesday, January 14, 2015, at 7:00 p.m.
Doug Madsen, Managing Director, ActuaPlast NA Inc. is requesting approval of
an Industrial Facilities Exemption Certificate for new machinery, equipment,
furniture and fixtures at their facility located at 31690 Glendale Street, Livonia,
MI 48150. (Industrial Development Overlay District#109)
Wednesday, January 14, 2015, at 7:00 p.m.
Doug Madsen, Managing Director, ActuaPlast NA Inc. is requesting approval of
an Exemption of New Personal Property under the provisions of Pubic Act 328
of 1998 in connection with the prototype blow mold manufacturer that are
entering the automotive market for their facility located at 31690 Glendale
Street, Livonia, MI 48150. (Industrial Development Overlay District#109)
Monday, January 26, 2015, at 7:00 p.m.
PETITION 2014-11-01-07 submitted by NPM Acquisitions, L.L.C., to rezone the
properties at 27403 and 27451 Schoolcraft Road, located on the southwest
corner of Schoolcraft and Inkster Roads in the Northeast '/4 of Section 25, from
OS (Office Services) and M-1 (Light Manufacturing) to C-4 (High Rise
Commercial 4 Stories).
Pastor wished Emily Hand a Happy 25th Birthday and congratulations on her
engagement to Billy Jones.
President Brosnan expressed condolences on behalf of the City Council to resident and
active community member, George Donabedian, on the loss of his wife, Lydia, who
recently passed away.
President Brosnan recognized Sue Hoff the newly appointed City Clerk.
President Brosnan announced there is new data on Item #13.
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AUDIENCE COMMUNICATION:
Christopher Martin, 12275 Inkster, announced he is running for City Council.
NEW BUSINESS:
1. REQUEST TO WAIVE SIDEWALK REQUIREMENT: Steven & Heather Rooker,
re: for the single family home located at 37605 Northland Street.
Steven Booker presented the request to Council.
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. REPORT AND RECOMMENDATION FROM THE LIVONIA TREE CITY
COMMITTEE REGARDING THE STATUS OF CREATING AN UPDATED TREE
ORDINANCE: Bill Craig, Chairman, re: same.
Bill Craig, presented the report to Council. He said the Ordinance is old and in
need of updating.
At the direction of the Chair, this report will be received and filed.
DIRECTION: RECEIVE & FILE CONSENT
3. REQUEST TO APPROVE LOCATION AND SCHEDULE OF DATES AND
TIMES FOR THE 2015 BOARD OF REVIEW MEETINGS, AS WELL AS
COMPENSATION RATES FOR MEMBERS. Department of Assessment, re:
per the requirements of State of Michigan Statute MCL 211.30.
Linda Gosselin, Assistant City Assessor, presented the request to Council. This
comes before Council each year
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
4. AWARD OF CONTRACT: Department of Parks & Recreation, re. for design,
proofs, editing, printing and sorting of "L" Magazine for the period of May 2015 to
May 2017.
Dave Varga, Interim Superintendent, Parks and Recreation, presented the
request to Council. The Department of Parks and Recreation has taken bids for
the printing of the L Magazine. Specifications were prepared by the Department,
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and an advertisement for bids was placed in the Thursday, September 25, 2014,
issue of the Livonia Observer and on the MITN website. Six (6) bids were opened
in the presence of the Bid Committee at 2 p.m. on October 7, 2014. They are
asking Council to award the bid to the second-lowest bidder Printwell, Inc.,
Shawn P. Borg, Vice President, 26975 Northline Rd., Taylor, MI 48180. Our
specifications asked for the cost to include design (cover & typesetting), three
proofs, editing, printing and sorting. The low bidder, Signature Offset, was
determined to be ineligible because they did not submit all of the requested
information such as samples of work relative to this project, references and an
electronic copy of the proposal. Based on the bids received, they would
recommend that the City Council authorize the Mayor and City Clerk to execute a
contract for an amount not to exceed $37,000.00 per contract year, for the period
from May, 2015 through May, 2017. Sufficient funds have been budgeted.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. REQUEST TO ACCEPT A U.S. DEPARTMENT OF JUSTICE, 2014 JUSTICE
ASSISTANCE GRANT (JAG) IN CONJUNCTION WITH WAYNE COUNTY
DEPARTMENT OF HOMELAND SECURITY: Division of Police, re: to purchase
law enforcement equipment, no matching funds are required.
Police Chief Curtis Caid presented the request to Council. The Livonia Division of
Police is requesting authorization to enter into an intergovernmental agreement
with the Wayne County Department of Homeland Security and accept
$10,743.00 in funding available under the U.S. Department of Justice, Justice
Assistance Grant (JAG). This 2014 JAG funding was awarded to the Livonia
Police Department in conjunction with a joint application submitted by the Wayne
County Department of Homeland Security. The JAG program is administered by
the Wayne County Sheriffs Office. JAG funds are eligible to purchase law
enforcement equipment that may include computers, officer safety equipment,
planning, evaluation and technology improvement. There are no matching funds
required under this grant. Expenditures made under this grant are reimbursed by
the Office of the Wayne County Sheriff in accordance with the Intergovernmental
Agreement between the City of Livonia and the County of Wayne.
Nash offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
6. REQUEST TO ACCEPT THE DONATION OF THE PERRINVILLE SCHOOL
BUILDING FROM LIVONIA PUBLIC SCHOOLS, TO APPROVE AN
EXPENDITURE FOR THE MOVE FROM THE HISTORICAL COMMISSION
TRUST FUND AND TO AUTHORIZE A COOPERATIVE AGREEMENT AND
BILL OF SALE WITH LIVONIA PUBLIC SCHOOLS: Department of Community
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Resources, re: in order to move the historically significant Perrinville one room
schoolhouse to Greenmead.
Linda McCann, Director of Community Resources, said they are requesting the
City Council accept the donation of the Perrinville School building from the
Livonia Public Schools for the sum of $1 .00. The Historical and Historical
Preservation Commissions would like the City of Livonia to enter into an
Agreement with the Livonia Public Schools to move the historically significant
Perrinville one room schoolhouse to Greenmead. This joint project has been in
the works for the past year. The Livonia Public School system recognizes the
importance of this building to the education and benefit to the community at
large. There will be no General Fund dollars used for this project. The move and
any costs incurred stabilizing the schoolhouse will be paid for out of the Historical
Commission Trust Fund. The Commissions respectfully request that the Livonia
City Council accept the donation of the Perrinville School building, allow them to
use the Trust Fund to accomplish this task, and authorize the cooperative
agreement and Bill of Sale.
Toy asked what they intended to use the Perrinville schoolhouse on the
Greenmead grounds for. McCann replied for educational purposes.
Toy offered the approving resolution for the Consent Agenda.
Sue Daniels, Historical Commission, expressed some ideas she has for uses of
the schoolhouses at Greenmead.
DIRECTION: APPROVING CONSENT
7. REQUEST TO EXECUTE A NEW THREE YEAR CONTRACT BETWEEN THE
CITY OF LIVONIA AND THE COUNTY OF WAYNE FOR HOUSING
REHABILITATION PROGRAM FUNDING; AND REQUEST TO AUTHORIZE
THE DIRECTOR OF HOUSING TO APPROVE THE 2016 THROUGH 2018
HOME CONTRACT FUNDING: Livonia Housing Commission, re: to extend the
City's participation in the Wayne County Home Investment Partnership Consortia
from October 1, 2015 through September 30, 2018, with an average annual
allocation of $113,254.00 to the City of Livonia. (CR 397-12, CR 323-12, CR
213-09 & CR 196-11)
Jim Inglis, Executive Director, Housing, presented the request to Council. In 2012
the Livonia City Council through the above captioned Council Resolution(s)
authorized the City of Livonia's continued participation in Wayne County HOME
Investment Partnership Consortia. The current three year consortium agreement
commenced October 1, 2012 and will expire September 30, 2015. The process
has begun to renew the agreement for an additional three year term commencing
October 1, 2015. The HOME program is authorized by the HOME Investment
Partnerships Act which is part of the Cranston-Gonzalez National Affordable
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Housing Act. A HOME consortia consists of units of local government within
Wayne County that separately, may not qualify to receive HOME funds directly
under formula but may join together to meet HOME funding qualifications. These
units of local government form a consortia collectively to become eligible to be a
HOME participating jurisdiction. The formation of the consortia is a positive force
for affordable housing production, preservation and housing resources delivery.
Current housing activities contained in our CDBG Consolidated Plan and the
actual construction of affordable housing are eligible activities in the HOME
program. The City of Livonia has received an average annual allocation of
$113,254.00, which is utilized primarily for low income homeowner housing
rehabilitation. The County of Wayne acts as the lead agency with the cities of
Livonia, Lincoln Park, Taylor, Dearborn Heights and Dearborn as current
members of the HOME consortia, and Redford Township, added beginning this
new term. Since Wayne County is a current HOME participating jurisdiction, they
identified Wayne County as the lead agency for the application, program
reporting and overall administration of the grant. In order to continue with the
HOME consortia the Livonia Housing Commission would respectfully request
City Council approval as follows:
a) Adopt a Resolution (enclosed) which authorizes the city of Livonia to
continue to participate in the HOME Partnership Consortia for a new three
year term commencing October 1, 2015.
b) Approve the core principles of the Consortia Agreement (enclosed) and
authorize the Mayor and City Clerk to execute said Agreement once
reviewed and approved by the Housing Director and Law Department.
c) Authorize the Director of Housing to approve the 2016 through 2018
HOME contract funding agreements for the Housing Rehabilitation
Program once the City receives notification of the HOME funding
allocations from the County of Wayne.
Therefore, the Livonia Housing Commission would respectfully request that the
Livonia City Council approve the above items pursuant to the HOME consortia
and authorize the Mayor and City Clerk to execute the Interlocal Agreement and
the Director of Housing to execute the annual funding contract documents,
subject to approval of the Director of Housing and City Attorney.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
8. REQUEST TO APPROVE THE PURCHASE OF A DELL NETWORK
INFRASTRUCTURE: Department of Management Information Systems, re. to
provide communications for our computers, printers, IP telephones, IP
surveillance cameras, HVAC control systems, door key fob locking systems, all
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Wi-Fi traffic and video conferencing systems, to be purchased from NeTech, in
the amount of $139,976.00, whose system will also include the components
needed for the anticipated fiber links to DPW and LCRC from City Hall, utilizing
the State of Michigan bid process from budgeted funds.
Dan Putman, Director, Information Systems, presented the request to Council.
The City Data Network provides communications throughout the City campus
and our offsite locations. It is a critical piece of our technology. Our current
network is a ten year old Cisco network running at 1 GB speeds with 40 network
switches. It provides communications for our computers, printers, IP telephones,
IP surveillance cameras, HVAC control systems, door key fob locking systems,
all of our Wi-Fi traffic, and the video conferencing systems. The current system
has been off of maintenance for the past five years. Cisco has not even offered
an option for maintenance or support for the current system for the past few
years. When they have had equipment fail, they have had to purchase a variety
of replacement switches to get by. The Information Systems Department did
request capital funding in 2015 to purchase a replacement network infrastructure.
They have reviewed a number of options for the new network infrastructure. They
are proposing a new network infrastructure from Dell. This new network will
consist of 45 network switches that will support 1 GB speed connections to the
desktop and have 10 GB redundant (20 GB combined speed) backbone fiber
connections. The entire network will support power over Ethernet plus (POE+)
which provides power for IP phones, Wi-Fi radios and even security cameras
through the network cabling. This new network infrastructure includes the needed
components to utilize the anticipated fiber links to DPW and LCRC from City Hall.
This network will utilize the existing fiber and Cat-5 cabling that is already in
place and in use. One very nice feature with the Dell networking is that they
provide Lifetime Limited Warranty as part of the purchase price. This warranty
allows us to continue to do upgrades on the software and provides next business
day replacement of any failed switch. It the switch is no longer available, they will
provide us with the current equivalent model. The proposal does include two
spare switches that they will be able to swap for any failed equipment until the
replacements arrive. This proposal also includes the Dell Open Manage network
management software, all configuration of the switches, migration from our
current network to the new network, golive support and two days of training for
the staff on how to work with the new switches. This solution provides a network
infrastructure which will support the City for the next 5 to 10 years and provide
better through put and redundancy. This purchase is being done through a State
of Michigan approved contract under the MIDWESTERN HIGHER EDUCATION
COMPACT. The vendor that is authorized for this sale is NeTech, located in
Wixom, Michigan. It is the recommendation of the Information Systems
Department that Council approve the purchase of the Dell Network Infrastructure
in the amount of $139,976.00 from NeTech, 48325 Alpha Drive, Suite 150,
Wixom, Michigan 48393 from budgeted funds.
Toy offered the approving resolution for the Consent Agenda.
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DIRECTION: APPROVING CONSENT
9. REQUEST TO APPROVE THE NEW JOB CLASSIFICATION AND SALARY OF
ECONOMIC DEVELOPMENT COORDINATOR: Civil Service Department, re:
same.
Bob Biga, Human Resources Director, presented the request to Council. In a
letter dated November 6, 2014, Mark Taormina, Director of Planning and
Economic Development Coordinator, and approved for submission by Mayor
Jack E. Kirksey, requests the creation of a classification titled Economic
Development Coordinator. This classification will work in the Planning
Department. The individual will be responsible for coordinating local economic
development activities for the City with various governmental economic
development agencies, City departments, Livonia Chamber of Commerce, and
businesses in Livonia seeking to establish a presence in Livonia. The Director of
Finance has conducted a survey of surrounding communities to determine a
competitive salary rate. As a result of that survey a maximum salary rate of
$65,000 has been recommended. This classification would be allocated to the
Administrative and Professional group. The compensation plan was based on a
4% differential between steps. All Administrative and Professional classifications
have a 5-step, 4 years to maximum salary range.
Livonia resident, Christopher Martin, 12275 Inkster, recalled that originally there
was an Economic Development Director position that was last held by Jeff
Bryant. He recalled that the duties of that position where assigned to the
Planning Director along with a pay increase. He inquired whether the Planning
Director would continue to receive the additional pay with the creation of this
position.
President Brosnan responded to Martin by noting that in the past the City had
hoped to add this position in addition to the Economic Development Director
position.
Mayor Kirksey added that Mark Taormina is the Director of Planning and
Economic Development. He said at one time it was two separate departments.
He also noted that a modest pay increase was given to Mr. Taormina when took
on the additional responsibility and duties while saving the City a considerable
amount of money at the same time. He said Mr. Taormina had the talent to
handle those responsibilities. He said this position will assist Mr. Taormina and
will report to Mr. Taormina and work under his direction and leadership.
Meakin offered the approving resolution for the Consent Agenda.
Toy noted how vital Economic Development is to the community.
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DIRECTION: APPROVING CONSENT
10. REQUEST TO APPROVE THE NEW JOB CLASSIFICATION AND SALARY OF
PURCHASING MANAGER: Civil Service Department, re: same.
Bob Biga, Human Resources Director, presented the request to Council. Michael
Slater, Director of Finance, in a letter dated November 10, 2014, requests the
creation of a new classification titled Purchasing Manager. An employee in this
classification will be responsible for City wide procurement functions including
preparation of bid solicitations, procurement of material, supplies and services;
contract management activities as described in Mr. Slater's letter. Mr. Slater has
conducted a survey of salaries paid to other communities having similar
classifications. Mr. Slater requests a maximum annual salary of $74,984.00, with
a 4- step, 3 years to maximum rate, salary range with approximately a 3%%
differential between steps. This classification will be allocated to the
Administrative and Professional classification group. These classifications have a
5-step, 4 years to maximum rate, salary range. The Compensation Plan calls for
salary ranges to have approximately a 4% differential between steps.
Administrative level professional classifications that have been created recently
have a 5 step ranges with a 4% differential between steps.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
11. AWARD OF CONTRACT: Public Service Division, re: for the 2015 Street Tree
Planting Program from funds budgeted for this purpose.
Kevin Maillard, Director of Public Works, presented the request to Council. The
Public Service Division has taken bids for the replacement of trees citywide. The
bid was for the planting of approximately 700 trees. These are trees of several
species within the public rights-of-way and the bidding was in accordance with
the requirements of the Finance Ordinance and the 2014-2015 approved budget
for the following account; Contractual Services-Tree Replacement. Specifications
were prepared by the Division, and an advertisement for bids was placed in the
November 20, 2014 edition of the Livonia Observer. Bid invitations were placed
on the Michigan Inter-governmental Trade Network (MITN). The following four (4)
bids were received and opened in the presence of the Bid Committee at 2:00
p.m. on December 16, 2014:
Bidder Total Amount Bid
Greg Davis Landscape Serv. Inc. $1157092.00
Crimboli Nursery, Inc. $1437500.00
Argoscaping $1457480.00
KLM Landscape $1987500.00
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The low bidder, Greg Davis Landscape Services, was the low bidder on seven
(7) of the past nine (9) Tree Plant contracts.
In 2015, the program is expected to consist of 700 trees, or an average of
$164.42/tree
In 2014, the program was $111,534.00 for 707 trees, or an average of
$159.33/tree
In 2013, the program was $88,557 for 567 trees, or an average of$160.57/tree.
In 2012, the program was $101,923 for 617 trees, or an average of$166.54/tree.
In 2011, the program was $132,948 for 789 trees, or an average of$168.50/tree
In 2010, the program was $55,633 for 352 trees, or an average of$158.05/tree.
It is the recommendation of the Public Service Division that Council proceed as
follows-
1.
ollows:1. Award a contract to the low bidder, Greg Davis Landscape Serv. Inc, 471
Renaud, Grosse Pointe, MI 48236, in the following amount: $115,092.00.
2. Accept the unit price bid of the next bidder, Crimboli Nursery, Inc., 50145
Ford Rd., Canton, MI 48187 in the event the low qualified bidder is unable
to supply certain species of trees.
3. Authorize the Director of Public Works to approve minor changes in the
work as, or if, it becomes necessary.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
12. AWARD OF CONTRACT: Public Service Division, re: for the 2015 Tree and
Stump Removal Program from funds budgeted for this purpose.
Kevin Maillard, Director of Public Works, presented the request to Council. The
Public Service Division has taken bids for the removal of approximately 605 trees
and stumps from City streets and rights-of-way. This ongoing program has been
part of the City's continual endeavor to keep our street right-of-way trees healthy
as well as the rights-of-way aesthetically pleasing. Specifications were prepared
by the Public Service Division, and an advertisement for bids was placed in the
November 20, 2014 edition of the Livonia Observer. Bid invitations were placed
on the Michigan Inter-governmental Trade Network (MITN). The following one (1)
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bid was received and opened in the presence of the Bid Committee at 2:00 p.m.
on December 16, 2014.
Company Total Amount Bid
Greener Still, Inc. $218,760.00
The low bidder, Greener Still, Inc., a Livonia company, was awarded the 2014
removal contract and was able to satisfactorily complete that program. It is the
recommendation of the Public Service Division that Council proceed as follows:
1. Award a contract in the amount of $218,760.00 to the low qualified bidder,
Greener Still, Inc., 19119 Schoolcraft, Detroit, MI 48223, for completing all
work required in connection with the City's 2014 Tree and Stump Removal
Program.
2. Authorize an expenditure of$218,760.00 from funds already budgeted.
3. Authorize the Director of Public Works to approve minor changes in the work
as it becomes necessary.
Scheel offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
13. REQUEST TO ACCEPT PROPOSAL FOR CONSULTING SERVICES FOR
TYPE III LANDFILL AND THE FORMER LIVONIA PUBLIC ACT 87: Public
Service Division, re: to perform specialty services and to produce environmental
reports and supervision of other required work that may be required by the
Michigan Department of Environmental Quality (MDEQ), the Detroit Water and
Sewer Department (DWSD) and the Wayne County Department of Environment
(WCDOE) for a three year contract.
Kevin Maillard, Director of Public Works, presented the request to Council. The
City of Livonia Public Works Department is requesting Council approval to enter
into a three (3) year contractual agreement with TriMedia Environmental &
Engineering Services, LLC the low bidder meeting specifications, to provide
sample collection, analysis, and report production on required tasks associated
with the administration of the existing Type III Landfill and the former Act 87
landfill located along Glendale Avenue between Farmington and Merriman roads
in Section 27, of the City of Livonia.
Specifications were prepared by the Department for tasks required as part of:
• The leachate collection and disposal component of the DWSD agreement
for the disposal of leachate into the DWSD Sanitary sewer system.
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• The environmental collection and analysis of various monitoring wells at
the Type III landfill.
• The data evaluation and report production for both, the former Act 87 and
the Type III, landfill sites.
• Three (3) tasks that are part of the Interim Remedial Action Plan (I RAP).
An advertisement for bids was placed in the November 20, 2014 edition of the
Livonia Observer and bid invitations were placed on the Michigan Inter-
governmental Trade Network (MITN). Six (6) bids were received and opened in
the presence of the Bid Committee at 2:00 p.m. on December 2, 2014. Bid
summaries from the six companies have been provided to Council for its review.
The Department of Public Works requests the following;
• Award a three year contract to TriMedia Environmental & Engineering
Services, LLC to perform specialty services and to produce environmental
reports and supervision of other required work that may be required by the
Michigan Department of Environmental Quality (MDEO), the Detroit Water
and Sewer Department (DWSD), the Wayne County Department of
Environment (WCDOE).
• Authorize an expenditure from budgeted funds in the amount of
$59,571.75 annually.
• Award a three year contract to Golder Associates Inc., the second low bid
to perform the above listed services, in the amount of $78,680.00
annually, in the event the low bidder is unable to perform those services.
• Authorize the Director of Public Works to approve any minor changes in
the contractual agreement as it becomes necessary.
Nash offered the approving resolution for the Consent Agenda.
At the direction of the Chair, the new data will be received and filed.
DIRECTION: 1) APPROVING CONSENT
2) RECEIVE & FILE (NEW DATA)
14. AWARD OF BID: Public Service Division, re: for a five-year Elevator
Maintenance Program, for the period from January 1, 2015 to December 31,
2019, with funding to come from the Building Maintenance budget.
Kevin Maillard, Director of Public Works, presented the request to Council. The
Public Service Division has taken bids for an Elevator Maintenance Program in
accordance with the requirements of the Finance Ordinance and the 2014-2015
approved budget.
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Specifications were prepared by the Division, and an advertisement for bids was
placed in the November 20, 2014 edition of the Livonia Observer and bid
invitations were placed on the Michigan Inter-governmental Trade Network
(MITN). The bids included options for one (1), three (3), and five (5) year
agreements. The following bids were received and opened in the presence of the
Bid Committee at 2:00 p.m. on December 2, 2014:
Bidder Total Amount Bid
5 year w/City preference
Elevator Technology* $77,808.00
ThyssenKrupp $117,360.00 $113,839.00
Kone $197,516.00 $194,591.00
* Low bidder.
The low bidder, Elevator Technology, Inc., has been performing this task for the
last five (5) years without any problems. They have found them capable of
performing the required work under this contract.
It is the recommendation of the Public Service Division that Council proceed as
follows-
1.
ollows:1. Award a five year contract, for the period from January 1, 2015 to
December 31, 2019, in the amount of $77,808.00 to low bidder meeting
specifications, Elevator Technology, Inc., 4628 St. Aubin, Detroit, MI 48207,
for the City of Livonia elevator maintenance program.
2. Authorize the Director of Public Works to approve any minor changes in
the work as it becomes necessary.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
15. REQUEST TO APPROVE PURCHASE: Public Service Division, re: of three (3)
Toro Zero Turn Mowers (ZTR) — 5000, model #74933, propane — powered
mowers with Kawasaki FX 801V-852 cc engines, and 60" Turbo Force mowing
decks utilizing the State of Michigan bid process.
Kevin Maillard, Director of Public Works, presented the request to Council. The
2014 - 2015 approved capital outlay budget includes the purchase of three (3)
propane-powered 60" deck mowers. Arrangements were made to incorporate the
purchase through the State bid process for mowers (contract agreement No. 071
80200329), an extended purchasing program made available to local
governments through the State of Michigan. The State bid this year was awarded
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to Commercial Lawnmower, a Livonia - based dealer. The department wishes to
purchase three (3) Toro Zero Turn Mowers (ZTR) - 5000, model #74933,
propane- powered mowers with Kawasaki FX 801V- 852 cc engines, and 60"
Turbo Force mowing decks at $10,879.20 each for a total price of $32,637.60.
This purchase will replace one (1) comparable unit (Toro ZTR Z -500 models),
and two (2) 48" walk-behind units. The three (3) units will be auctioned on the
Michigan Intergovernmental Trade Network (MITN) along with other equipment
later this fiscal year. The three (3) new units will replace three (3) units, all
purchased in 2005, that are gas- powered, and require repairs costing more than
their current value. The department is making a concerted effort to change over
its' fleet of ZTR mowers from gas power to propane power. Currently, there is a
substantial cost savings in operating propane - powered mowers. The
department operates eleven (11) other propane - powered mowers. There are
several other gas-powered mowers that are similar in type. Both types of mowers
are assigned to staff that assist in the daily maintenance of approximately 400
acres of City property (buildings, parks, athletic fields, boulevard islands, open
areas, etc.) that are not part of the contractual assistance mowing contract used
by the department. It is the recommendation of the Public Service Division that
Council proceed as follows-
1.
ollows:1. Authorize the purchase of three (3) Toro Zero Turn Mowers (ZTR)- 5000,
model #74933, propane- powered mowers with Kawasaki FX 801V- 852
cc engines, and 60" Turbo Force mowing decks from Commercial
lawnmower, 32098 Plymouth Rd., Livonia, MI. 48150 for a total price of
$32,637.60.
2. Waive the formal bidding process in accordance with the provisions set
forth in Section 3.04.140.D.4 of the Livonia Code of Ordinances, as
amended, inasmuch as the same is based upon the low State of Michigan
price; and no advantage to the City would result from competitive bidding.
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
16. REQUEST FOR A ONE-YEAR EXTENSION OF WAIVER PETITION: Planning
Commission, re: Petition 2013-08-02-19, previously approved by the City
Council on January 27, 2014, to operate a used auto dealership (Lang Auto
Sales) with outdoor display of vehicles, located on the south side of Plymouth
Road between Merriman Road and Milburn Avenue (30805 and 30835 Plymouth
Road) in the Northwest 1/4 of Section 35. (CR 25-14)
President Brosnan called for the Petitioner. The Petitioner was not present.
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At the direction of the Chair, this item was moved to the next Study Meeting so
that the Petitioner may be notified to be present or have a representative present
to answer any questions that Council may have.
17. SITE PLAN PETITION: Planning Commission, re: Petition 2014-11-08-17,
submitted by Samuel Demrovsky, in connection with a proposal to construct a
warehouse addition to the auto parts facility (Overseas Motors), located on the
northwest corner of Plymouth Road and Hubbard Avenue (32400 Plymouth
Road) in the Southwest 1/4 of Section 27.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This is a request to construct an addition to an existing
automotive parts warehouse and distribution facility that is located on the corner
of Plymouth and Hubbard Roads. This property is zoned C-2, General Business.
The property is roughly 1.4 acres in area. It has 189 feet of frontage on Plymouth
Road and 320 feet on frontage on Hubbard. The existing building on the property
is one-story in height and measures a total of about 17,975 square feet. Of that,
the front part of the building, which houses the sales and service operations, is
about 10,800 square feet, and then the back portion of the building, the
warehouse, is roughly 7,160 square feet currently. Adjoining this to the east,
across Hubbard Road, is Bill Brown Ford's main new car dealership. There are
also auto dealers to the west. Looking to the north are primarily industrial uses
and to the south, across Plymouth Road, is the site of St. Michaels Catholic
Church as well as single-family homes. The ordinance requires a building
setback of 60 feet. The existing sales and service building is less than that. It's
currently about 44 feet from Plymouth Road and is thus a nonconforming
structure. So any type of addition that is put onto a non-conforming structure
does have to go to the Zoning Board of Appeals. The addition they are proposing
to the north part of the building, even though it doesn't encroach onto the setback
by virtue of the fact that the existing building is non-conforming on the front part,
it will have to go to the Zoning Board of Appeals for final approval. The addition is
also one-story in height matching the existing building. It totals about 2,700
square feet so it will increase the warehouse capacity of the business. When
completed, the enlarged building would be about 20,700 square feet of which just
under 10,000 square feet would be warehouse space. The exterior appearance
of the addition would match the existing building. The front part of the building is
brick but the warehouse portion to the rear is block material, and they propose to
use block material for the added portion. It would be painted to match the existing
warehouse. They have other trim components that would also match the existing
building. Required parking is based on the three main components of the
business operation: sales, service and warehouse. The sales portion requires 3
parking spaces, the service area requires 15 parking spaces, and the warehouse
requires 12 parking spaces for a total 30 parking spaces. The petitioner informed
us at the study meeting that from a practical standpoint, he really only needs
about 20 parking spaces. The site altogether provides 74 parking spaces so
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there is more than enough parking. He also indicated at our meeting last
Tuesday that he does lease out some of the spaces on a month-to-month basis
Bill Brown Ford. So he can modify his parking according to his needs as he
grows his business. There are about 11 spaces out front that he provides for
customer parking and for some employees. The rear parking lot is fenced. There
are no other site changes or improvements proposed as part of this petition.
Samuel Demrovsky, Overseas Auto Parts, 32400 Plymouth, Livonia, Michigan
48150. I'm part owner. It's a family corporation. I'm one-fourth of the owners.
Toy offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
18. REQUEST TO DISPOSE OF CITY-OWNED PROPERTY ACQUIRED USING
FUNDS FROM THE FEDERAL COMMUNITY BLOCK DEVELOPMENT GRANT
PROGRAM (CBDG): Planning Commission, re: Petition 2014-11-LS-19,
submitted by the City of Livonia Housing Commission, for property located on the
north side of Five Mile Road between Farmington Road and Coventry Drive
(33916 and 33964 Five Mile Road) (Lots 144 thru 148 of Coventry Gardens
Subdivision) in the Southeast 1/4 of Section 16.
Mark Taormina, Director of Planning and Economic Development, presented the
request to Council. This request involves a consideration of whether City-owned
properties at 33916 and 33964 Five Mile have any particular value as public-
owned land, or whether they are surplus and should be disposed of according to
City Ordinance. The subject properties consist of five abutting platted lots - Lots
144-148 of Coventry Gardens Subdivision. They are located on the north side of
Five Mile between Farmington Road and Coventry Drive. They are also situated
right at the northwest corner of Stamford Road and Five Mile Road. Both of the
properties are zoned R-4, One Family Residential, which requires a minimum lot
area of 11,700 square feet and minimum lot dimensions of 90 feet by 130 feet.
There are actually two tax parcels associated with this request. Parcel 33916, the
larger of the two properties, consists of Lots 145 thru 148, inclusive. It measures
131 feet along Five Mile by a depth of roughly 109 feet along Stamford Road.
The total lot area is roughly 9,578 square feet. The other city-owned property,
33964 Five Mile Road or Lot 144, measures approximately 21.6 feet along Five
Mile by an average depth of 121 feet, for a total area of 2,418 square feet. When
we combine the two together, the total lot area is 11,996 square feet or 0.28
acres. The City purchased the subject lots in 1985 with Federal Community
Development Block Grant funds via a Wayne County tax foreclosure. Thereafter,
the Livonia Housing Commission leased the residence to low income families.
Earlier this year, however, the structure was severely damaged by an automobile
that careened off the road, and the decision was made by the Housing
Commission to demolish the structure that was on the property. The site is now
vacant. Driveway access is available off Stamford Road. The parcel is fully
serviced by public utilities, and an appraisal of the property conducted in
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November of this year establishes an estimated value of $30,000. If a
determination is made that the subject property is surplus and subsequently sold
in accordance with City Codes and Ordinances, the proceeds from the sale of the
property will return for reprogramming into the City's CDBG program. Mr. Jim
Inglis is here. He is our Director of Housing and can explain the process better
than I can. But before the sale of any City-owned property, the Planning
Commission must offer a recommendation as to whether or not the city should
dispose of the property and provide advice as to any plausible alternative public
uses for the property. So it is not our decision this evening to decide how the
property is disposed of, just whether or not it serves any particular public purpose
and should be retained as public land or whether or not we should forward a
recommendation to the City Council to dispose of the property.
James Inglis, Director, Livonia Housing Commission, Patrick V. McNamara
Towers, 19300 Purlingbrook Road, Livonia, Michigan 48152. All right. The
Housing Commission, as Mark had indicated, acquired this property back in
1985. It was a property tax foreclosure. Unfortunately, the family had the
intentions of trying to buy it back from the city, but just never consummated that
arrangement. So we allowed the family to stay there under a rental arrangement.
The rents were established by the Housing Commission and approved by City
Council. So that family continued to reside there for many, many years. The head
of the household passed away. The remaining individual was elderly and she no
longer wished to live there. We relocated her to Silver Village, one of our senior
housing developments. The Housing Commission then proceeded to lease it to
other low income families over a period of time. Then we had the accident that
happened earlier this year, which caused substantial damage to the property.
The house was on a crawl space. The car that hit the house jarred it so much it
jarred it off the foundation. The house was occupied at the time. Fortunately, no
one was hurt. We had the city's insurance adjuster go out and review it, looked at
the extent of the damage, and the Housing Commission made the decision,
along with the Finance Director, to demolish the structure. We did remove the
structure. We have conducted the site survey which now you have looked at
tonight, and we have also obtained an appraisal on the property. We feel it's in
the best interests and looking at all the properties the Housing Commission has,
because we have close to 40 single family homes that we currently own and
operate that we lease to low income families. This property is adjacent to a very
nice neighborhood so we feel it would be best suited for us not to redevelop on
that particular site, but to consider it excess property. So the Housing
Commission's future plans for our scattered site homes has now revealed that we
are recommending disposal of other properties as well and will continue to do
that. The benefit of this is putting it back on the tax rolls. Pursuant to the Code of
Ordinances, we are required to obtain an appraisal, which we have, and then go
out and obtain proposals and then sell it. Federal regulations do come into play
here as well. Since we acquired it with federal funds and the federal
requirements do say that we establish what's considered to be a fair market
value with an appraisal and that we offer it for sale at that fair market value. The
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proceeds from any sale of this property will not go into the City's General Fund.
They will be returned to that federal program and program income so they will be
reused for housing rehabilitation and other activities under the Community
Development Block Grant programs. So we're doing some federal regulations
here as well. That's a little bit of the background as Mark also explained it as well.
Kritzman asked if the lot was conforming. Taormina replied it is lawful
nonconforming as it is today.
Toy asked if they have considered any other uses for the property, like a City
park. She said it looks like it is a lot with mature trees. Inglis said the property
was razed and so were the trees. She also asked what the fair market value of
the property is. Inglis replied $30,000
Steve King, resident, said he would like Council to refer the matter to the
Committee of the Whole for further discussion. He said there is a beautiful
mature oak tree on the property. Also, he said there is a vacant lot between his
property and the property in question. He said there were five (5) 20 foot lots
Inglis said they have all been combined.
Kritzman said if the subdivision is interested they should have a representative
here. Kritzman asked King if he was affiliated with the Subdivision Association.
King replied no but indicated he has discussed the matter with the President and
Vice-President of the Coventry Gardens Subdivision. Kritzman said given that
fact he believes this Item should be placed on the Regular Agenda.
Kritzman offered the approving resolution for the Regular Agenda.
Nash said there are many different size lots within Coventry Gardens
Subdivision. Taormina said that is correct; however, the majority of lots do
conform to the R-4 District Regulations.
Toy said she has been contacted by residents of Coventry Gardens. She asked if
there was a rush for this or if there was time to go to the Committee of the Whole
to give the residents an opportunity to speak on the matter. Inglis replied there is
no time limit.
Toy offered the resolution referring the matter to the Committee of the Whole for
its report and recommendation.
King asked for confirmation as to how long the property has been of the tax rolls.
President Brosnan asked Inglis if he knew how long the City has owned the
property. Inglis replied since 1985. She asked if it has been off the tax rolls since
then. He confirmed yes.
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Christopher Martin, 12275 Inkster, expressed his support to refer the matter to
the Committee of the Whole. He also is in favor of a park or green space there.
Scheel asked Inglis if he had heard from the Subdivision Association. Inglis said
no but did note that the Mayor did speak with some of the residents of the
subdivision.
DIRECTION: 1) APPROVING REGULAR
2) REFER TO COMMITTEE
OF THE WHOLE
AUDIENCE COMMUNICATION: None.
Toy recognized Penny Crider, representative from State Senator Patrick Colbeck's
office in the audience.
Penny Crider introduced herself and provided her contact information.
Toy announced that Bentley High School Alumni and a dear friend of her sister's, Jerry
Marconeri passed away recently in Texas. He did visit the area a short time ago. He will
be greatly missed. She expressed condolences to his family.
As there were no further questions or comments, President Brosnan adjourned the
Study Session at 9:17 p.m. on Monday, January 5, 2015.
DATED: January 9, 2015 SUSAN A. HOFF
CITY CLERK