HomeMy WebLinkAboutCOUNCIL STUDY - 2013-04-22 CITY OF LIVONIA— CITY COUNCIL
MINUTES OF STUDY MEETING HELD APRIL 22, 2013
Meeting was called to order at 8:00 p.m. Present: Joe Laura, John Pastor,
Thomas Robinson, Maureen Miller Brosnan, Brandon Kritzman, James McCann, and
Laura Toy. Absent: None.
Elected and appointed officials present: Todd Zilincik, City Engineer; Mark
Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney;
Terry Marecki, City Clerk and Jack E. Kirksey, Mayor.
Brosnan said she has noticed a large number of shipping containers in the parking lot at
Wonderland Village. They are fenced in with temporary fencing. She also noted there
was a personal trailer being stored there.
Kritzman said he did receive an inquiry from a resident regarding the containers and
said he went to the Inspection Department to investigate the matter. He was told that
Target it doing an extensive interior remodel renovation and the containers are being
used to temporarily store some of their inventory. The containers will be removed upon
completion of the renovation.
Brosnan offered the approving resolution referring the matter to the Administration for its
report and recommendation.
DIRECTION: REFER TO ADMINISTRATION CONSENT
FOR ITS REPORT AND
RECOMMENDATION
Kritzman mentioned that he had failed to lock his car and somebody had went through
his Jeep and taken some things. He reminded residents to be careful and lock their
vehicles so this doesn't happen to them.
Kevin Maillard, Director of Public Works, announced they will be hosting the 2013
Household Hazardous Waste Day, Saturday, April 27, 2013, from 8:00 a.m. to 2:00 p.m.
at Ford Field.
AUDIENCE COMMUNICATION: None.
NEW BUSINESS
1. REQUEST TO WAIVE THE CITY'S NOISE ORDINANCE: Richard Schwaller,
Cooley High School Alumni Committee, re: to allow a band to perform from noon
to 1:00 PM at the Annual Cooley High School Alumni Picnic held August 8, 2013
at Rotary Park.
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Richard Schwaller was present. He noted the date is actually August 7, 2013.
McCann inquired why the request was only for one hour. Schwaller indicated it
was due to the cost of the band and funds available, said they only hired them for
one hour. McCann said he would be willing to extend the waiver an additional 30
minutes in case the band played an encore.
McCann offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
2. PROPOSED AMENDMENT TO THE LIVONIA CODE OF ORDINANCES, AS
AMENDED: Office of the City Clerk, re: to Sections 100, 110, and 130 of Title 1,
Chapter 8 (Election Precincts) to more evenly distribute the number of voters
assigned to these precincts in order to alleviate long lines for the major federal
elections and to update the new addresses along Curtis Road, west of
Middlebelt.
Terry Marecki, City Clerk, stated this is necessary to more evenly distribute the
number of voters assigned to these precincts in order to alleviate long lines for
the major federal elections and to update the new addresses along Curtis Road,
west of Middlebelt.
McCann offered the approving resolution on the Regular Agenda for First
Reading.
DIRECTION: APPROVING — FIRST READING REGULAR
3. 401(a) DEFINED CONTRIBUTION PLAN ANNUAL REPORT FOR 2012: Board
of Trustees, Livonia Employees Retirement System, re: as submitted by Great
West Retirement Services.
Robert Biga, Human Resources Director, said this is the 2012 Annual Report
from Great West for the City's Defined Contribution Plan.
At the direction of the Chair, this item was received and filed for the Consent
Agenda.
DIRECTION: RECEIVE & FILE CONSENT
4. REQUEST TO APPROVE NOTICE OF INTENT RESOLUTION TO ISSUE
REVENUE BONDS NOT TO EXCEED $4,100,000 AND DECLARING INTENT
TO REIMBURSE: Department of Finance, re: to construct, furnish and equip
improvements to the sanitary sewer system of the City's existing Water Supply
and Sewage Disposal System through the approved State Revolving Fund (SRF)
loan which is scheduled to be closed on September 17, 2013.
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Mike Slater, Director of Finance, presented the request to Council. He indicated
that this is the next step in their effort to pay for improvements that began with
the S2 Grant Study that was undertaken by the Engineering Department. Before
the Council this evening is a required step in terms of securing the bonding for
this under the State Revolving Fund program; Council Resolution is required.
Brosnan noted that this is part of the City's proactive plans to avoid future flood
damage and reduce money spent on excess overflow.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
5. REQUEST FOR AUTHORIZATION TO SELL CITY OWNED VACANT LOT
PURCHASED FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM: Livonia Housing Commission, re: the property located at
11683 Cardwell for a total sale price of$6,000.00. (CR 609-88)
Jim Inglis, Executive Director of Housing, presented the request to Council. He
indicated an offer has been made. He noted that the adjacent property owners
were not interested in purchasing the lot. Therefore, he is asking for Council
approval.
Laura offered the approving resolution for the Regular Agenda.
DIRECTION: APPROVING REGULAR
6. REQUEST TO EXTEND CONTRACT FOR THE PURCHASE OF ROCK SALT
FOR ICE CONTROL: Public Service Division, re: at the quoted 2011 bid pricing
for the period July 1, 2013 through June 30, 2014. (CR 162-11)
Kevin Maillard, Director of Public Works, presented the request to Council. He
said the City of Livonia purchases rock salt through a cooperative bidding
process that includes 28 governmental entities in Wayne, Oakland and Macomb
Counties. In June of 2011, the City Council approved the purchase of rock salt
for two (2) years with the agreement expiring on June 30, 2013 (Resolution #162-
11). As part of the bid in 2011, the low bidder agreed to consider extending the
contract for a third year with a price increase if agreed by the Cooperative. The
low bidder, Detroit Salt Company, has agreed to extend the contract one
additional year at the same original bid of $46.09 per ton for the upcoming year.
The Cooperative has approved the extension at the quoted 2011 bids. The
Director of Finance requested that the Cooperative include Livonia's volume of
1,500 tons for the third year. This volume reflects a decrease of 1000 tons from
what was requested in 2011. They have received correspondence from Detroit
Salt Company indicating they are willing to hold the cost of rock salt for the
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Cooperative at the 2011 bid prices for all three counties and the quantities
requested by each governmental entity. The Public Service Division recommends
Council authorize the purchase of 100% of the City's rock salt needs from Detroit
Salt Company, 12841 Sanders Street, Detroit, Michigan 48217, at the unit price
of $46.09 per ton, for the estimated total amount of $69,135 for the period July1,
2013 through June 30, 2014.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
7. AWARD OF CONTRACT: Engineering Division, re: for the 2013 Pavement
Crack and Joint Sealing Program — Contract 13-D.
Todd Zilincik, City Engineer, presented the request to Council. He said this is for
the 2013 Pavement Crack and Joint Sealing Program. The Engineering Division
completed plans and specifications and arranged for bids to be taken on April 2,
2013. In response to the advertisement on MITN of the bidding documents, three
(3) bids were submitted. These bids are summarized as follows:
NAME OF BIDDER AMOUNT BID
Carr's Outdoor Services, Inc. $89,190.00
Canton, MI
Michigan Joint Sealing, Inc. $93,269.00
Farmington Hills, MI
Scodeller Construction, Inc. $102,001.00
Wixom, MI
This bid is good until July 31, 2013.
Carr's Outdoor Services, Inc. has done numerous projects for other municipalities
and the Michigan Department of Transportation (MDOT). They have provided
references and demonstrate previous projects of equal scope and contracts
amounts of $100,000.00. Carr's Outdoor Services, Inc. has also completed the
City of Livonia's Pavement Crack and Joint Sealing Program in both 2007 and
2012 in a satisfactory manner. They are recommending that Council award a
contract in the amount of $89,190.00 to Carr's Outdoor Services, Inc., 48910 Ford
Road, Canton, Michigan 48170 on the basis of the bid unit prices, said amount to be
adjusted based upon quantities of work actually completed.
Brosnan offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
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8. REQUEST APPROVAL TO ACCEPT A GRANT FROM THE DETROIT EDISON
COMPANY (DTE): Engineering Division, re: to retrofit Mercury Vapor
Streetlights to LED on Farmington Road from Six Mile Road to Capitol Avenue
for a total cost of $117,334.00 with the City's contribution to be $74,312.00 from
budgeted funds.
Todd Zilincik, City Engineer, presented the request to Council. He said the City
has been trying to reduce energy costs. The City of Livonia has recently been
awarded a grant from the Detroit Edison Company (DTE) to retrofit Mercury
Vapor Streetlights to LED along Farmington Road from Six Mile Road to Capitol
Avenue. The total cost for this project is $117,334.00. The cost breakdown is as
follows-
Detroit
ollows:Detroit Edison Company Contribution $20,000.00
EO Rebate $23,022.00
City of Livonia Contribution $74,312.00
Total Conversion Costs $117.334.00
The estimated energy cost savings for the conversion of the 203 lights is
$43,535.76 per year, with a payback of 1.7 years. In order to take advantage of
this grant and the potential energy savings of this project, they respectfully
recommend that the Council authorize an additional appropriation and
expenditure of $74,312.00 from the Unexpended Fund Balance of the Capital
Projects Fund (401).
Kritzman offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
9. AWARD OF CONTRACT: Engineering Division, re: for the 2013 Sidewalk
Replacement Program — Contract 13-G. (CR 76-13)
Todd Zilincik, City Engineer, presented the request to Council. He said this year
the program consists of approximately 882 locations, and target areas in Section
24, along with the scattered locations. The Engineering Staff has also identified
intersections in these areas where ramps need to be removed and replaced, in
an effort to proactively provide quantities to construct the ramps, making them
ADA compliant The Engineering Division had finalized plans and specifications.
The bids for the subject project were taken on April 3, 2012. In response to the
advertisement on Michigan Inter-Governmental Trade Network (MITN), five (5)
bids were submitted. These bids may be summarized as follows:
NAME OF BIDDER AMOUNT OF BID
Joe Rotondo Construction Corp. $492,474.00 ($487,549.26 with
Livonia, MI Bidder's Preference)
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NAME OF BIDDER (con't) AMOUNT OF BID
Audia Concrete Construction Inc. $511,256.50*
Milford, MI
Mattioli Cement Co. LLC. $538,068.25
Fenton, MI
A Land Construction, Inc. $557,112.50
Dearborn Heights, MI
G.V. Cement Contracting $589,650.00
Brownstown, MI
*As corrected by the Engineering Division
The Engineering Division is recommending the low bidder, Joe Rotondo
Construction Corp. for this year's sidewalk program. Joe Rotondo Construction
Corp. successfully completed the 2006, 2007 and 2008, 2009, 2010 and 2011
Sidewalk Replacement Programs for the City of Livonia. The Engineering
Division is recommending that the Council award a contract in the amount of
$492,474.00 to Joe Rotondo Construction Corp., 38807 Ann Arbor Road, Suite 2,
Livonia, MI 48150. The award should be on the basis of the bid unit prices, said
amount to be adjusted based upon the quantities of work actually completed.
Also, authorize an advance of $205,396.84 single lot assessments portion of the
program) from the Road, Sidewalk and Tree Fund with the provision that this
bond issue be reimbursed from that portion of the project which is to be financed
by special assessment at such time as funds are subsequently received for the
payment of bills as assessments by affected property owners. Authorize an
expenditure from budgeted funds of$17,050.51 from Major Road - Dist. Sidewalk
Cost Account and $96,619.63 from Local Road - Dist. Sidewalk Cost Account to
cover the costs related to the construction or reconstruction of handicap ramps at
major and local roads. Additionally authorize an expenditure of $13,534.07 from
the Unexpended Fund Balance of the Water and Sewer Fund for sidewalk work
adjacent to and including water, storm and sanitary structure repairs. Last,
authorize an expenditure of $209,120.35 to repair sidewalks heaved by tree roots
from budgeted funds in the Road, Sidewalk and Tree Fund.
McCann offered the approving resolution for the Consent Agenda.
DIRECTION: APPROVING CONSENT
AUDIENCE COMMUNICATION: None.
President Toy noted Councilmember Thomas Robinson's birthday is April 30th; she
wished him a Happy Birthday.
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As there were no further questions or comments, President Toy adjourned the Study
Session at 8:29 p.m. on Monday, April 22, 2013.
DATED: May 3, 2013 TERRY A. MARECKI
CITY CLERK