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HomeMy WebLinkAboutCOUNCIL STUDY - 2012-02-29 CITY OF LIVONIA— CITY COUNCIL MINUTES OF STUDY MEETING HELD FEBRUARY 29, 2012 Meeting was called to order at 8:00 p.m. Present: Joe Laura, John Pastor, Tom Robinson, Brandon Kritzman, James McCann, and Laura Toy. Absent: Maureen Miller Brosnan. Elected and appointed officials present: Todd Zilincik, City Engineer; Mark Taormina, Director of Planning and Economic Development; Don Knapp, City Attorney; Terry Marecki, City Clerk; and Jack E. Kirksey, Mayor. Toy congratulated the Livonia Pompon Team on their achievement as 2012 State Champions for the Middle School Division for the second year in a row, and for representing the City of Livonia so well. Todd Zilincik, City Engineer, reminded the audience a public forum will be held Thursday, March 1, 2012 from 5:30 — 7:30 P.M. in the City Hall 5t" Floor Gallery to discuss a Major Road Reconstruction Project that will begin in 2013 for the reconstruction of 1-96 between Telegraph Road and Newburgh Road. Interested parties are invited to attend. AUDIENCE COMMUNICATION: None. NEW BUSINESS 1. APPLICATION FOR MASSAGE THERAPIST PERMIT: Office of the City Clerk, re: submitted by Marjorie Bourdeau in accordance with Chapter 5.49 of the Livonia Code of Ordinances, as amended. Marjorie Bourdeau was present to answer any questions from Council. McCann offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2. REAPPOINTMENT OF SCOTT GRACE TO THE LOCAL OFFICERS COMPENSATION COMMISSION: Office of the Mayor, re: for a seven-year term, which shall expire on April 2, 2019. Mayor Kirksey recommended the reappointment of Scott Grace to the Local Officers Compensation Commission. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 2 3. REAPPOINTMENT OF RICHARD HAYWARD TO THE LOCAL OFFICERS COMPENSATION COMMISSION: Office of the Mayor, re: for a seven-year term, which shall expire on April 2, 2019. Mayor Kirksey recommended the reappointment of Richard Hayward to the Local Officers Compensation Commission. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4. REQUEST TO APPROVE FINAL BUDGET ADJUSTMENTS FOR THE FISCAL YEAR ENDING NOVEMBER 30, 2011: Department of Finance, re: same. Jerry Szabo, Assistant Chief Accountant, presented the request to Council and asked for approval from the Council to authorize these final budget adjustments for the 2011 Fiscal Year Budget. He was ready to answer any questions from the Council. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 5. REQUEST FOR AUTHORIZATION TO PURCHASE SIX (6) REPLACEMENT PATROL VEHICLES UTILIZING THE MACOMB COUNTY BID CONSORTIUM PRICING: Division of Police, re: the purchase of four (4) 2013 Ford Taurus Police Interceptors and two (2) 2013 Ford Explorer Utility Police Interceptors from budgeted funds. Curtis Caid, Chief of Police, presented the request to Council. He indicated that Ford has discontinued the Crown Victoria models; therefore, they selected the Taurus Police Interceptors and the Ford Explorer Utility Police Interceptors. These vehicles are All Wheel Drive and have excellent performance ratings. McCann thanked Chief Caid for his efforts and that of his staff in bringing over a demo vehicle for the Council members to inspect. Vice-President Pastor asked Chief Caid if he knew why Bill Brown Ford was not in the Consortium. Chief Caid said he had inquired about that himself previously and was told it was a corporate decision not to participate in the Consortium. Vice-President Pastor said it would be nice if Bill Brown Ford did participate and the City could purchase these vehicles from a local dealership. Chief Caid did add that Bill Brown Ford does take care of all of their servicing needs for their Ford vehicles. 3 McCann offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 6. REQUEST TO AUTHORIZE REVISIONS TO THE 2011 JUSTICE ASSISTANCE GRANT (JAG) INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF WAYNE AND CITY OF LIVONIA- Division of Police, re: same. (CR 406-11) Curtis Caid, Chief of Police, presented the request to Council. He said this is merely a housekeeping issue to amend Council Resolution 406-11 to include some additional requirements. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 7. REQUEST TO UTILIZE THE GREENMEAD PROPERTY FOR THE 163RD, 164TH AND 165TH ANNUAL HIGHLAND GAMES: Department of Community Resources and the St. Andrew's Society of Detroit, re: for the proposed game days of August 3-4, 2012, August 2-3, 2013, and August 1-2, 2014. Scott and Mary David, 11232 Russell, Plymouth, presented the request to Council on behalf of the St. Andrew's Society of Detroit. They said this is their biggest fund raising event and the majority of proceeds go toward scholarships and local charities. McCann offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 8. REQUEST TO APPROVE SPECIALIZED SERVICES TRANSPORTATION OPERATING ASSISTANCE PROGRAM THIRD PARTY CONTRACT FOR THE PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012 BETWEEN THE CITY OF LIVONIA AND SMART: Department of Community Resources, re. with grant funds to be used of the Livonia Community Transit Program to provide lift-equipped transportation to the senior and disabled residents of the City. Linda McCann, Community Resources Director, said this is their yearly contract; money they get from the state through SMART. It is used for the senior and handicapped portion of their transportation. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 4 9. REQUEST TO AUTHORIZE EXECUTION OF AN AMENDMENT TO THE SPECIALIZED SERVICES VEHICLE AGREEMENT BETWEEN THE SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION (SMART) AND THE CITY OF LIVONIA- Department of Community Resources, re: so as to cover one 2011 Eldorado lift equipped bus, which has been approved through a Michigan Department of Transportation 5310 Grant through SMART for the Livonia Community Transit Program. Linda McCann, Community Resources Director, presented the request to Council. She said they will be utilizing it for transporting residents to medical appointments for dialysis. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 10. AWARD OF BID: Public Service Division, re: for supplying the Road Maintenance Section with Bituminous Materials for the period May 1, 2012 through April 30, 2013. Donald Rohraff, Superintendent Public Service, he presented the request to Council. He stated that they went out for bid; they received 5 bids. They are recommending the contract be awarded to the low bidders, Nagle Paving Company, 39525 13 Mile Road, Novi, MI 48377, Cadillac Asphalt, LLC, 51777 West 12 Mile Road, Wixom, MI 48393, and Saginaw Asphalt Paving Company, 2981 Carrollton Road, Saginaw, MI 48604 for both hot and cold bituminous materials specified at the unit prices bid, for the period May 1, 2012 through April 307 2013. It is further recommended that in the event the lowest bidder is unable to furnish the material, the second low bids be accepted as alternates to Cadillac Asphalt, LLC, 51777 West 12 Mile Road, Wixom, MI 48393 and Ajax Materials Corporation, 830 Kirts Boulevard, Suite 100, Troy, MI 48084 with the bituminous materials specified at the unit prices bid, for the period May 1, 2012 through April 30, 2013. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT McCann asked Rohraff if their anticipated needs will be less due to the mild weather this winter season. Rohraff responded stating the prices are unit prices and they will only use what they need. 11. REQUEST FOR COUNCIL TO SET A DATE FOR THE PURPOSE OF ADOPTING A RESOLUTION PLACING SPECIAL ASSESSMENTS UPON REFERENCED PROPERTIES WHOSE OWNERS HAVE NOT PAID CHARGES 5 CONNECTED WITH THE 2011 SIDEWALK PROGRAM, CONTRACT 11-G, SINGLE LOT ASSESSMENTS: Engineering Division, re: same (CR 148-11) Todd Zilincik, City Engineer, stated that this is to close out last year's sidewalk work regarding the homeowners. The homeowners will be billed. This is a request for the Council to hold a special hearing to adopt a resolution to place the assessments on the property roll for anyone that does not pay by the hearing date. Vice-President Pastor asked Zilincik if there were any complaints and if the job was completed. Zilincik replied there are about 135 locations left due to the late start they had last year. He said a couple of locations that were done late last year have to be redone. He said there were a few complaints regarding sprinkler damage which will be addressed in the spring. Vice-President Pastor offered the approving resolution for the Consent Agenda. President Toy asked Zilincik if the residents' ability to pay is worse or better. Zilincik said they usually do around 1,000 to 1,100 locations and there is usually approximately 5% to 7% that go on the tax rolls because of their inability to pay. He indicated it has remained the same. DIRECTION: APPROVING CONSENT 12. REQUEST TO APPROVE PROPOSED 2012 SIDEWALK REPAIR PROGRAM: Engineering Division, re: which includes small target areas in Sections 32 and 36, as well as a number of scattered locations throughout the City. (CR 784-82) Todd Zilincik, City Engineer, stated that this year the locations will be scattered. There are 2 small targeted areas; the first is in Section 36 which is west of Inkster Road south of Plymouth Road. The second is in Section 32 which is located south of Ann Arbor Trail, east of Newburgh Road. There are approximately 850 locations; last year. This is an effort to use the last year of the millage to complete those repairs with the City trees. Once this has been formalized they will go out for bids. Vice-President Pastor offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 13. SITE PLAN PETITION: Planning Commission, re: Petition 2012-01-08-01 submitted by Livonia Dental Care in connection with a proposal to construct an addition to the existing building on the north side of Five Mile Road between Farmington Road and Surrey Avenue (33428 Five Mile Road), in the Southeast '/4 of Section 16. 6 Mark Taormina, Director of Planning and Economic Development, said this is a request to construct an addition on an existing commercial building located at 33428 Five Mile Road. He said because the existing building is a non-conforming building it does require a variance from the Zoning Board of Appeals. Parking is adequate, the setback from the alley is adequate, and the addition will match the existing building. He said the Planning Commission is recommending approval of the plans as submitted. Kritzman offered the approving resolution for the Consent Agenda. DIRECTION: APPROVING CONSENT 14. REQUEST FOR SITE PLAN EXTENSION: Planning Commission, re. Petition 2003-02-08-05 submitted by S&N Development Company, which initially received approval by the City Council on April 23, 2003, per CR 183-03, requesting a seventh extension, for a period of two years, of the plans to construct an office building on property located on the north side of Seven Mile Road, between Newburgh Road and Victor Parkway (37640 Seven Mile Road), in the Southeast '/4 of Section 6. (CR 114-10, CR 498-08, CR 558-07, CR 553- 06, CR 535-05, CR 168-04 and CR 183-03) Mark Taormina, Director of Planning and Economic Development, said the petitioner is not here this evening and asked Council if they wished to proceed with the request. McCann said Mr. Shamie has been back before Council many times with this; it's a situation of the economy. It is a very nice approved plan that will hopefully be built at some point. McCann offered the approving resolution for the Consent Agenda. Laura asked Taormina if Mr. Shamie has given him any updates recently. Taormina said Mr. Shamie has to maintain approvals from Engineering regarding the proposed storm water management of the site plan. He said this property was on the short list for Infineon but it didn't come to fruition for Mr. Shamie. They do keep in touch with regard to all of Mr. Shamie's properties. Robinson was concerned with the number of extensions already given on this site plan and asked that it be placed on the Regular Agenda. DIRECTION: APPROVING REGULAR AUDIENCE COMMUNICATION: None. 7 President Toy congratulated Terry Marecki, City Clerk, on the excellent job her and her staff did on the Presidential Primary Election yesterday. Terry Marecki, City Clerk, thanked the Livonia voters for coming out; there was a 19% voter turnout. According to the media it was either the second or third largest Republican Primary in the state in the history of Michigan. She thanked the volunteers who worked this past election and her very knowledgeable staff. She said the Presidential Election this November is expected to also have record turnouts; anyone interested in volunteering to work the election can contact the City Clerk's Office or visit the City's Website for information. As there were no further questions or comments, President Toy adjourned the Study Session at 8:56 p.m. on Wednesday, February 29, 2012. DATED: March 6, 2012 TERRY A. MARECKI CITY CLERK