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HomeMy WebLinkAbout1240th CSC Meeting1240' REGULAR MEETING OF THE CIVIL SERVICE COMMISSION The 1240th Regular Meeting of the Civil Service Commission was held on Thursday, September 20, 2007. The meeting was called to order at 5:34 p.m. Members Present: Also Present: Ken Grzembski, Vice -President, AFSCME Union Local 192 Brian Johnson, Equipment Operator III Yvonne Lillibridge, President, AFSCME Union Local 192 Karen Kapchonick, Superintendent of Parks and Recreation Harry C. Tatigian, Chairperson Charlotte S. Mahoney Ronald E. Campau Sean Kavanagh, City Attorney Karla Sadler, Clerk -Typist Robert F. Biga, Human Resources Director Derrick L. Washington, Personnel Analyst II Gretchen Guisbert, Secretary III Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-186 RESOLVED, That the minutes of the 1239th Regular Meeting held Wednesday, August 22, 2007, be approved as submitted. The Commission received and fled the Temporary Report for August 2007. The Commission received and fled the Non -Resident Report as of September 1, 2007. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-187 RESOLVED, That having reviewed the letter of July 24, 2007 from Patricia Goonis, Librarian, as recommended for approval by Kathleen Monroe, requesting an unpaid medical leave of absence, the Civil Service Commission does hereby approve Ms. Goonis's request for an unpaid medical leave of absence from October 15 through November 5, 2007, pursuant to Civil Service Commission RULE 25, LEAVES, Section 25.5 Leave of Absence. Upon a motion by Mr. Cani seconded by Ms. Mahoney and unanimously adopted, it was 07-188 RESOLVED, That having reviewed the letter of September 6, 2007, from Elizabeth Stone, Tax Account Clerk, as approved for submission by Linda Grimsby, Treasurer, requesting an extension of an unpaid medical leave of absence, the Civil Service Commission does hereby approve an extension of unpaid medical leave for another thirty (30) days or through October 6, 2007 based on the additional medical certification from Ms. Stone's personal physician. Paget 1240'^ Regular Meeting September 20, 2007 Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-189 RESOLVED, That having reviewed the letter of August 13, 2007, from Karla Sadler, Clerk -Typist, as approved for submission by Karen Kapchonick, Superintendent of Parks and Recreation, requesting to carry over excess vacation hours, the Civil Service Commission does hereby approve Ms. Sadler's request to carry over one -hundred eighty-six (186) excess vacation hours into 2008; AND BE IT FURTHER RESOLVED, That no request will be considered to carry over excess vacation hours into 2009. The Commission considered a request dated September 11, 2007, from Brian Johnson, Equipment Operator III, as approved for submission by Patrick A. Hogan, Director of Public Works, to convert time charged to vacation to sick leave. Mr. Tatigian inquired if the Civil Service Commission had ever converted vacation hours used by an employee to personal illness hours and Mr. Biga replied only when an employee became ill while on vacation. The Commission Rules permit someone off on vacation and becomes ill, to reverse the charge to vacation to personal illness. Mr. Johnson's case has extraordinary circumstances due to an error in Accounting. Derrick Washington, Personnel Analyst II, recommended Mr. Johnson extend his retirement date by approximately three (3) weeks and he would have approximately 1.9 vacation days added to his vacation bank. Mr. Johnson stated he did not wish to do that. Yvonne Lillibridge, Account Clerk III, stated she made an error in giving Mr. Johnson numbers a couple of months ago and she didn't feel Mr. Johnson should suffer because of it. Mr. Campau stated approving this would set a terrible precedent. Ms. Lillibridge stated that employees usually pay close attention to vacation payouts when they are at least a year ahead of their retirement date because they carry over more than the maximum allowed. The Payroll Department tries to alert employees if they are over the allowable amount of vacation for payout so that they take the time and not forfeit it. Mr. Tatigian agreed that one way to solve the problem is for Mr. Johnson to work the additional three (3) weeks, but Mr. Johnson is not willing to do that. Mr. Washington informed the Commission that there have been individuals that have lost vacation time and he sympathized with Mr. Johnson; however, if Mr. Johnson worked the additional three (3) weeks, he would still retire under the same contract period. Ms. Mahoney thought this was an agreeable solution. Ken Grzembski, inquired if vacation time could be donated to Mr. Johnson. The Civil Service Commission did not agree because it would set a bad precedent. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-190 RESOLVED, That having reviewed the letter of September 11, 2007, from Brian Johnson, Equipment Operator III as recommended for submission by Patrick A. Hogan, Director of Public Works, requesting to convert vacation hours used to personal illness hours, and having discussion with Brian Johnson, Equipment Operator III; Yvonne Lillibridge, Account Clerk III; Robert F. Page 1240' Regular Meeting September 20, 2007 Biga, Human Resources Director and Derrick L. Washington, Personnel Analyst 11, the Civil Service Commission does hereby deny the request. Derrick L. Washington, Personnel Analyst 11, stated he spoke with Patrick A. Hogan, Director of Public Works, regarding the request for an extension of probation for William Marsh, Sewer Maintenance Worker 11. He also tried to contact Bill Marsh this afternoon, but he was out sick. Mr. Marsh was absent fourteen (14) days during his probationary period and by Rule, if a person has a leave of ten (10) days or more, their probation is automatically extended. Mr. Hogan wanted Mr. Wilson to address the Civil Service Commission regarding this but Mr. Wilson was not available today. Ms. Mahoney clarified that circumstances were in place where an employee could automatically have those fourteen (14) days added to his probationary period, but now it would be fifteen (15) days due to Mr. Marsh being out today. The Department requested the extension before those fourteen (14) days were up. The Department requested an additional ninety (90) days and that would be up on December 4, 2007. Mr. Campau inquired if there was anyone else who could have come in to address the Commission besides Mr. Wilson. Mr. Washington stated someone else could have come in to speak on this issue, however, the Human Resources Director informed Mr. Hogan it was not necessary to attend the meeting since it would not be acted upon. By direction of the Chairperson, the request for an extension of probation for William Marsh, Sewer Maintenance Worker 11, would be postponed until the October 17, 2007 Civil Service Commission meeting. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-191 RESOLVED, That having reviewed the letter of September 13, 2007, from Sean P. Kavanagh, City Attorney, requesting a promotional examination for Assistant City Attorney III and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia, who, at the time of application are: Employed in the Law Department; AND Have regular status in the classification of Assistant City Attorney 11; AND Have successfully completed at least five (5) years as a full-time Assistant City Attorney 11 in the Department of Law of the City of Livonia. PARTS OF EXAMINATION AND WEIGHTS Interview -80% Departmental Rating -20%' 'In the event there is only one qualified applicant for the position, the Parts of Examination and Weights will be 100% Departmental Rating. Page 1240' Regular Meeting September 20, 2007 Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-192 RESOLVED, That having reviewed the letter of August 24, 2007, from Patrick A. Hogan, Director of Public Workers, requesting a promotional examination for City Engineer (Utilities & Engineering) and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the Department of Public Works who, by the closing dale of this announcement: Have regular status in the classification of Public Utility Manager; and Have at least ten (10) years experience in the classification of Public Utility Manager; and Are a registered professional engineer in the State of Michigan. PARTS OF EXAMINATION AND WEIGHTS Interview -60% Departmental Rating -40%' In the event there is only one qualified applicant for the position, the parts of examination and weights will be 100% Departmental Rating. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-193 RESOLVED, That having reviewed the letter of August 24, 2007, from Patrick A. Hogan, Director of Public Work, requesting a promotional examination for Superintendent of Public Service (Municipal Services) and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the Department of Public Works who, by the closing date of this announcement, Have regular status in the classification of Assistant Superintendent of Public Service; and Have a minimum of ten (10) years experience as an Assistant Superintendent of Public Service. PARTS OF EXAMINATION AND WEIGHTS Pages 1240rr Regular Meeting September 20, 2007 Interview -60% Departmental Rating -40%' In the event there is only one qualified applicant for the position, the parts of examination and weights will be 100% Departmental Rating. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-194 RESOLVED, That having reviewed the letter of August 24, 2007, from Patrick A. Hogan, Director of Public Works, requesting a promotional examination for Superintendent of Public Service (Operations) and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the Department of Public Works who, by the closing dale of this announcement: Have regular status as Assistant Superintendent of Public Service; and Have a minimum of five (5) years as an Assistant Superintendent of Public Service; and Have a minimum of five (5) years experience as a Supervisor in the Public Service Division. PARTS OF EXAMINATION AND WEIGHTS Interview -60% Departmental Rating -40%' In the event there is only one qualified applicant for the position, the parts of examination and weights will be 100% Departmental Rating. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-195 RESOLVED, That having reviewed the letter of September 5, 2007, from Patrick A. Hogan, Director of Public Works, requesting a promotional examination for Park Maintenance Worker I and proposed qualifications and parts of examination and weights, the Civil Service Commission does hereby approve the following qualifications and parts of examination and weights: QUALIFICATIONS This examination is open only to employees of the City of Livonia who, by the closing date of this announcement, are: Employed in the Department of Public Works; and Have regular status in a permanent classification; and Have a minimum of one (1) year of experience in Park Maintenance; and Page 6 1240rr Regular Meeting September 20, 2007 Must have or be eligible for a valid Industrial Truck Driving Permit for the operation of a forklift; and Must have or be eligible for a commercial pesticide applicators license. PARTS OF EXAMINATION AND WEIGHTS Written Test — 80% Departmental Rating — 20 Candidates must pass the Written Test in order to be placed on the eligible list. Pursuant to AFSCME Local 192 contract, PROMOTIONS, 20.1g. in competitive examinations, which include departmental ratings, the departmental rating from 0 to 100 will count as 20% of the examination, but a score of under 70 will not disqualify the candidate from continuing the process. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-196 RESOLVED, That having reviewed the letter of September 10, 2007, from Karen Srymula, Director of Legislative Affairs, requesting an extension of the employment of a temporary Clerk -Typist, the Civil Service Commission does hereby approve the request for a six (6) month extension until March 20, 2007. The Commission received and fled the expiring eligible list report for October 2007. Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-197 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Assistant City Clerk (901 o.c.). Upon a motion by Mr. Campau, seconded by Ms. Mahoney and unanimously adopted, it was 07-198 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Police Captain (1255 p.). Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-199 RESOLVED, That the Civil Service Commission does hereby approve the eligible list for Police Service Aide (897 o.c.). The Commission received and fled the following: a. Council Resolution from the August 13, 2007 meeting, with minutes to be approved August 29, 2007. b. At6nnative Action Report for August 2007. C. Current Open -Competitive and Promotional Eligible Lists as of September 1, 2007. Pagel 1240' Regular Meeting September 20, 2007 d. Removal from a current eligible list for the month of August 2007. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was 07-200 RESOLVED, That having reviewed the letter of September 13, 2007, from Thomas Bak, Building Inspector, as approved for submission by Alex Bishop, Director of Inspection, requesting additional Family Illness days, the Civil Service Commission does hereby approve the use of three (3) additional family illness days, beyond the maximum eight (8) days allowed per calendar year allowed by Civil Service Commission Rules. Upon a motion by Ms. Mahoney, seconded by Mr. Campau and unanimously adopted, it was RESOLVED, That the meeting be adjourned at 5:59 p.m. Gretchen Guisbert, Secretary III Harry C. Tatigian, Chairperson Ronald E. Campau, Commissioner Charlotte S. Mahoney, Commissioner