HomeMy WebLinkAbout1259th CSC Meeting1259' REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION
-REWSED-
The 1259' Regular Meeting of the Civil Service Commission was held on Wednesday,
April 15, 2009. The meeting was called to order at 5:30 p.m.
Members Present:
Ronald Campau, Chairperson
Charlotte S. Mahoney
Harry C. Tatigian
Also Present:
Charles Locke, President, AFSCME Union
Audrey Young, Chief Roads Steward,
Local 192
AFSCME Union Local 192
Chris Smith, Equipment Maintenance
Robert F. Biga, Human Resources Director
Steward, AFSCME Union Local 192
Derrick L. Washington, Personnel Analyst II
Brian Wilson, Superintendent of Public
Gretchen Guisbert, Secretary III
Service
The Chairperson stepped down to second the following motions, until Ms. Mahoney could be
present:
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and adopted, it was
09-100 RESOLVED, That the minutes of the 1258th Regular Meeting held
Wednesday, March 18, 2009, be approved as submitted.
09-101 RESOLVED, That having reviewed the letter of March 25, 2009,
from Karla Sadler, Clerk -Typist I, and approved for submission by Karen
Kapchonick, Superintendent of Parks and Recreation, requesting approval to use
six (6) additional sick leave days for family illness, the Civil Service Commission
does hereby confirm the administrative approval of Ms. Sadler's request to use
six (6) additional sick leave days for family illness.
09-102 RESOLVED, That having reviewed the letter of April 8, 2009, from
Debra Finkbeiner, Clerk I, and approved for submission by Kathleen Monroe,
City Librarian, requesting an unpaid medical leave of absence, the Civil Service
Commission does hereby confirm the administrative approval of Ms. Finkbeiners
request for an unpaid medical leave of absence for a period not to exceed ninety
(90) days beginning on April 1, 2009, with an expected return to work date of
May 1, 2009;
AND BE IT FURTHER RESOLVED, This unpaid medical leave is subject to Ms.
Finkbeiner providing additional medical certification from her personal physician
should she need to extend her unpaid medical leave of absence beyond May 1,
2009.
09-103 RESOLVED, That having reviewed the Departmental
Correspondence of March 16, 2009, from Jeffrey Ronayne, Senior Police Officer,
Paget 1259' Regular Meeting Arn115,2009
as approved for submission by Robert Stevenson, Police Chief, requesting carry
over of vacation days based on a projected refirement date of March 31, 2012,
the Civil Service Commission does hereby confirm the administrative approval to
carry over excess vacation days;
AND BE IT FURTHER RESOLVED, that the maximum number of days permitted
for payoff at retirement is sixty-eight (68) as established in accordance with the
Livonia Police Officers Association contract, Article 22.9, Vacation Accrual and
Civil Service Commission Rule 25, LEAVES, Section 25.1 Annual Leave
(Vacation), paragraph (f),
AND BE IT FURTHER RESOLVED, that the maximum number of days is based
upon the employee qualifying for the bonus vacation days for not using more
than five (5) sick leave days annually in the three (3) years immediately prior to
retirement.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney and unanimously adopted, it was
09-104 RESOLVED,
That the
Civil Service Commission does hereby
confirm the passing points
of 96 (70.5%)
on the IPMA-HR Clerical Series (CSI -
A); 29 (72.5%) on the Watson -Glaser Critical Thinking Appraisal; and 25 (50%)
on the Wonderlic Personnel
Test,
for the written examination for Program
Supervisor (922 o.c.).
09-105 RESOLVED,
That the
Civil Service Commission does hereby
confirm the administrative
approval
of the eligible list for Account Clerk III
(921 o.c.).
09-106 RESOLVED,
That the
Civil Service Commission does hereby
confirm the administrative
approval
of the eligible list for Police Sergeant
(1292 p.).
09-107 RESOLVED,
That the
Civil Service Commission does hereby
confirm the administrative
approval
of the eligible list for Police Lieutenant
(1291 p.).
09-108 RESOLVED,
That the
Civil Service Commission does hereby
confirm the administrative
approval
of the eligible list for Heating Inspector
(923 o.c.).
09-109 RESOLVED,
That the
Civil Service Commission does hereby
confirm the administrative approval of the eligible list for Program Supervisor —
Office Manager (922 o.c.).
Robert Biga, Human Resources Director, explained that there was a question about a
Temporary Employee on the Status of Temporary Employees report from February 2009. This
matter was reviewed and that person should have been granted regular status. The
paperwork is being processed regarding this matter.
Page 1259' Regular Meeting Apri115,2009
The Commission received and fled the following:
a. Status of Temporary Employees Report for March 2009.
b. Non -Resident Report as of April 1, 2009.
C. Current Open -Competitive and Promotional Eligible Lists as of April 1,
2009.
d. Affirmative Action Report for March 2009.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and adopted, it was
09-110 RESOLVED, That having reviewed the expiring eligible lists for the
month of May 2009 — Clerk -Typist (889 o.c.) and Library Aide II (1278 p.), the
Civil Service Commission does hereby approve the extension of the Clerk Typist
(889 o.c.) list for three (3) months until August 2009.
f. Removal of names from active eligible list report for the month of
April 2009.
Building Inspector (916 o.c.):
Nicholas, Tony
Featherston, Paul
White, Andrew
Clerk -Typist 1 (889 o.c.):
Lundquist -Burton, Gail
Equipment Operator 111 (1250 p.):
Tutor, Brian
Locke, Charles
Police Dispatcher (913 o.c.):
Carlson, Tracey
Cameron, Angela
Kirk, Brian
Seay, Lynne
Kos, Kathleen
Vendilelli, Lauren
Rivers, Kathryne
McCulloch, Daryl
Hubbs, Amy
Bush, Deirdre
Hockenberry, Scott
Morrison, John
Wilds, Jennifer
Police Service Aide (918 o.c.):
Dickens, Angela
Page 1259' Regular Meeting Apn115,2009
Sewer Maintenance Worker 1 (1268 p.):
Sheridan, Philip
Cloutier, Keith
Lee, Mildred
Sign Maintenance Worker 1 (1287 p.):
Szymanski, Gerald
g. Letter of March 5, 2009, from Robert F. Biga, Human Resources Director,
to the City Council, transmitting the tentative agreement between the City of
Livonia and the Livonia Fire Fighters Union, for the period December 1,
2008 through November 30, 2012.
h. Letter of March 23, 2009, from Robert F. Biga, Human Resources Director,
to the City Council, requesting to withdraw the Implementation of Dental
and Optical Offsite Administrative Agreement, due to the proposals being
expired.
1. Council Resolutions from the March 9, 2009 meeting with minutes to be
approved March 25, 2009:
(1) #85-09, reappointing Jacob Ghannam, to the Board of Ethics for a
three year term which will expire on March 1, 2012.
(2) #86-09, reappointing Audrey Greenleaf to the Board of Ethics for a
three year term which will expire on March 1, 2012.
j. Council Resolutions from the March 25, 2009 meeting with minutes to be
approved April 8, 2009:
(1) #114-09, approving the request to appoint Kevin Maillard to the
position of Director of Public Works, effective March 2, 2009.
(2) #137-09, directing that a Closed Committee of the Whole meeting be
held for the purpose of discussing the negotiation of the Livonia Fire
Fighters Union tentative agreement for the period December 1,
2008, through November 30, 2012.
Robert Biga explained that the Livonia Fire Fighters Union contract will be reported out at the
City Council regular meeting for approval.
Upon a motion by Mr. Tatigian, seconded by Mr. Cant and adopted, it was
09-111 RESOLVED, That having reviewed the Departmental
Correspondence of March 23, 2009, from Nancy Mitts, Account Clerk I, as
approved for submission by Shadd A. Whitehead, Fire Chief, requesting
permission to carry over vacation days in excess of the maximum based on a
new projected retirement date of November 29, 2010, the Civil Service
Commission does hereby approve Ms. Mitts' request to carry over excess
vacation days up to a maximum payout of fifty-seven (57) days as provided by
Civil Service RULE 25, LEAVES, Section 25.1.
AND BE IT FURTHER RESOLVED, that the maximum number of days is based
upon the employee qualifying for the bonus vacation days for not using more
Pages 1259' Regular Meeting Apn115,2009
than five (5) sick leave days annually in the three (3) years immediately prior to
retirement.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and adopted, it was
09-112 RESOLVED, That having reviewed the letter dated April 2, 2009,
from Robert Stevenson, Police Chief, requesting to rehire Sharon Cracchiolo, as
a Police Dispatcher, at a pay rate of Step 3 ($24.12, $1,929.60), the Civil Service
Commission does hereby approve this request.
Robert F. Biga, Human Resources Director, staled he met with John Pastor, Council Member,
after his appointment to City Council and in reviewing his file, it was discovered he never opted
out of the pension plan when he was a Council member before, but he was never in the
pension plan. The question is whether or not he can be a member of the pension plan and
questions such as these are the jurisdiction of the Civil Service Commission, not the
Retirement Board. In reviewing the Ordinance, it is recommended that this matter be sent to
legal counsel for the Retirement Board for their recommendation. Mr. Tatigian requested that
all pertinent information be furnished to legal counsel of the Retirement Board.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and adopted, it was
09-113 RESOLVED, That having reviewed the letters of March 25, 2009
from John Pastor, Council Member, regarding participation in the pension plan
and prior service time, and having discussion with Robert F. Biga, Human
Resources Director, the Civil Service Commission does hereby refer this matter
to the legal counsel of the Retirement Board for their review and
recommendation.
Brian Wilson, Superintendent of Public Service, explained that AFSCME Union Local 192
Grievance #09-07 and #09-08 and a third grievance not on this Agenda are all similar in
nature. The Department has had ongoing discussions on these grievances and they met
yesterday to settle what they are going to do. They may have to come back to the Civil
Service Commission with discussions about how this matter will work for the future.
Mr. Wilson requested to postpone AFSCME Grievance #09-07 because of further discussions.
He staled the intent was to pattern the settlement of the other grievance the same as
Grievance #09-07.
Mr. Campau inquired if Mr. Wilson wanted to postpone both #09-07 and #09-08 and
Mr. Wilson replied that #09-08 was resolved, but #09-07 and the other grievance are similar.
Mr. Campau asked Charles Locke, President, AFSCME Union Local 192, if he agreed with this
and Mr. Locke said yes and no. Mr. Campau requested a yes or no answer. Mr. Locke replied
he did not agree with the way Mr. Wilson wanted to settle this.
Mr. Campau recommended Mr. Wilson and Mr. Locke have further discussion to try to resolve
this and if they want to come back to the Civil Service Commission at the next meeting that
would be fine. Both Mr. Wilson and Mr. Locke agreed to this.
Page 6 1259'" Regular Meeting Arnl 15, 2009
Upon a motion by Mr. Tatigian, seconded by Mr. Cant and adopted, it was
09-114 RESOLVED, That having reviewed AFSCME Union Local 192
Grievance #09-07, and after discussion with Brian Wilson, Superintendent of
Public Service and Charles Locke, President, AFSCME Union Local 192, the
Civil Service Commission does hereby postpone the grievance, as agreed to by
Management with the Union having no objections.
The Civil Service Commission took a 5 -minute break and reconvened at 5:40 p.m.
Ms. Mahoney entered the meeting at 5:40 p.m.
To alleviate some of the negative impacts to employees voluntarily taking time off without pay
during this period of economic uncertainty, Mr. Biga presented a draft resolution as a possible
option.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian and unanimously adopted, it was
resolved that:
09-115 WHEREAS, the City of Livonia is encountering unusual
economic conditions which are adversely affecting the City's budget; and
WHEREAS, certain employees wish to be proactive to assist in providing
resources to the City to retain other City employees; and
WHEREAS, City policies require that individuals who do not work a complete
calendar year must have their accrued leave banks and continuous service credits
adjusted based on hours worked; and
WHEREAS, The Civil Service Commission of the City of Livonia is
empowered to enforce the Civil Service Commission Rules in a manner as to best
effectuate the intent of the City Charter; and
WHEREAS, the Civil Service Commission and elected officials wish to
reduce the hardship endured by these employees;
NOW, THEREFORE, BE IT RESOLVED, That the Civil Service Commission does
hereby determine that employees who voluntarily take unpaid time off up to a
maximum of thirteen (13) work days per year, prior to December 31, 2010, shall
not have any reductions in accrued leave or other benefits such as, but not limited to,
continuous service credit, longevity pay and insurance coverage for the period of time
that they are off work or an unpaid status.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney and adopted, it was
Page] 1259' Regular Meeting Aptl115,2009
RESOLVED, That the meeting be adjourned at 5:44 p.m.
Gretchen Guisbert, Secretary III
Ronald E. Campau, Chairperson
Charlotte S. Mahoney, Commissioner
Harry C. Tatigian, Commissioner