HomeMy WebLinkAbout1280th CSC Meeting (January) Revised to reflect FY11 resolution numbers1280" REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION - REVISED
The 1280" Regular Meeting of the Civil Service Commission was held on Wednesday,
January 19, 2011. The meeting was called to order at 6:00 p.m.
Members Present: Charlotte S. Mahoney, Chairperson
Harry C. Tatigian
Ronald E. Campau
Also Present:
Charles Locke, President, AFSCME Union Brian Wilson, Superintendent of Public
Local 192 Service
Kevin Maillard, Director of Public Works Robert F. Biga, Human Resources Director
Steven Schoonover, Vice -President, Derrick L. Washington, Personnel Analyst II
AFSCME Union Local 192 Gretchen Guisbert, Secretary III
Chairperson Mahoney asked that before the meeting began, she would like to have a moment
of silence in honor of our fallen Police Officer, Larry Nehasil. She stated it is a tragedy that
this community would not like to have faced, but will live through. Ms. Mahoney thanked
everyone.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
11-01 RESOLVED, That the minutes of the 1279'" Regular Meeting held
Wednesday, December 8, 2010, be approved as submitted.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
11-02 RESOLVED, That having reviewed the Departmental
Correspondence of December 6, 2010 from Dean Langley, Senior Police Officer,
as approved for submission by Robert Stevenson, Police Chief, requesting to
carry over vacation days in excess of the maximum allowed by contract, based
on a projected retirement date of December 6, 2013, the Civil Service
Commission does hereby affirm the administrative approval of this request;
AND BE IT FURTHER RESOLVED, that the employee is advised of the
maximum number of days to be paid off at retirement as cited in the Livonia
Police Officers Association Contract, Article 22.7, Vacation Accrual, and as set
forth in Civil Service Commission Rule 25, LEAVES, Section 25.1 Annual Leave
(Vacation), Paragraph (f);
AND BE IT FURTHER RESOLVED, that the employee is advised that the
maximum number of days will be increased by the number of bonus vacation
days earned in the last three (3) years prior to retirement for not using more than
five (5) sick leave days annually, up to a maximum of nine (9) days;
Paget 1288th Regular Meeting January 19,2811
AND BE IT FURTHER RESOLVED, that the employee is notified it is the
employee's responsibility to manage his vacation time to avoid losing excess
accrued time prior to retirement by scheduling sufficient time off prior to
retirement, subject to the operating needs of the department.
11-03 RESOLVED, That having reviewed the Departmental
Correspondence of December 6, 2010, from Timothy McGillivary, Senior Police
Lieutenant, as approved for submission by Robert Stevenson, Police Chief,
requesting to carry over vacation days in excess of the maximum allowed by
contract, based on a projected retirement date of December 6, 2013, the Civil
Service Commission does hereby affirm the administrative approval of this
request;
AND BE IT FURTHER RESOLVED, that the employee has been advised of the
maximum number of days to be paid off at retirement as cited in the Livonia
Lieutenants and Sergeants Association Contract, Article 16, VACATION,
Paragraph E, and as set forth in Civil Service Commission Rule 25, LEAVES,
Section 25.1 Annual Leave (Vacation), Paragraph (f);
AND BE IT FURTHER RESOLVED, that the employee is advised that the
maximum number of days will be increased by the number of bonus vacation
days earned in the last three (3) years prior to retirement for not using more than
five (5) sick leave days annually, up to a maximum of nine (9) days;
AND BE IT FURTHER RESOLVED, that the employee is notified it is the
employee's responsibility to manage his vacation time to avoid losing excess
accrued time prior to retirement by scheduling sufficient time off prior to
retirement, subject to the operating needs of the department.
11-04 RESOLVED, That having reviewed the letter of December
27, 2010, from Mary Via, Program Supervisor, as approved for submission by
Donald Knapp, City Attorney, requesting to carry over vacation days in excess of
the maximum allowed by contract, based on a projected retirement date of
December 27, 2013, the Civil Service Commission does hereby affirm the
administrative approval of this request;
AND BE IT FURTHER RESOLVED, that the employee is advised that maximum
number of days to be paid off at retirement is fifty-one (51), as set forth in Civil
Service Commission Rule 25, LEAVES, Section 25.1 Annual Leave (Vacation),
paragraph (f);
AND BE IT FURTHER RESOLVED, that the maximum number of days will be
increased by the number of bonus vacation days earned in the Iasi two (2) out of
three (3) years prior to retirement for not using more than five (5) sick leave days
annually, up to a maximum of six (6) days;
AND BE IT FURTHER RESOLVED, that the employee is notified that it is the
employee's responsibility to manage her vacation time to avoid losing excess
Page 12B9th Regular Meeting January 19, 2011
accrued time prior to retirement by scheduling sufficient time off prior to
retirement, subject to the operating needs of the department.
The Commission received and filed the following:
Status of Temporary Employees Report for December 2010.
Non -Resident Report as of January 1, 2011.
Current Open -Competitive and Promotional Eligible Lists as of
January 1, 2011.
Affirmative Action Report for December 2010.
Removal of names from active eligible list report for the month of
December2010. Nochanges.
Council Resolutions from the meeting of November 3, 2010, with minutes
to be approved November 17, 2010:
#370-10, approving the reappointment of Jim Cambridge, to the Livonia
Brownfield Redevelopment Authority for a term of three years, which will
expire on November 24, 2013.
#371-10, approving the reappointment of Michael Paul Condon, to the
Livonia Brownfield Redevelopment Authority for a term of three years,
which will expire on November 24, 2013.
#372-10, approving the reappointment of Ashley Krueger, to the Livonia
Brownfield Redevelopment Authority for a term of three years, which will
expire on November 24, 2013.
Expiring eligible lists for the month February 2011 — None.
Charles Locke, President, AFSCME Union Local 192, discussed a request for an unpaid
medical leave of absence from Dan West, Service Representative, and stated Mr. West was a
long-term employee and he hoped the Civil Service Commission would make an exception
and grant the extension.
Robert Biga, Human Resources Director, stated the recommendation was to approve the
leave of absence through March 1, 2011. Mr. Campau inquired if there was any possibility
Mr. West might not be back by March 1, 2011 and Mr. Biga said there was a chance he might
not be back by March 1, 2011, but at that time Mr. West could come back before the
Commission and the Department would have to review the policy of how long a duration for
which they would recommend approval.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
11-05 RESOLVED, That having reviewed the letter of December 6, 2010,
from Brian Wilson, Superintendent of Public Services, and Kevin Maillard,
Director of Public Works, and letter of December 14, 2010, from Daniel West,
Service Representative, requesting an extension of unpaid medical leave of
absence, and having discussion with Charles Locke, President, AFSCME Union
Local 192; and Robert F. Biga, Human Resources Director, the Civil Service
Commission does hereby approve Mr. West's request for an extension of an
unpaid medical leave of absence beginning December 30, 2010 through
Page 12B0th Regular Meeting January 19, 2011
March 1, 2011; with the understanding that Mr. West is responsible during the
unpaid leave to pay any copayment for his medical insurance;
AND BE IT FURTHER RESOLVED, that should Mr. West not return to work for
at least thirty (30) calendar days after the approved extension of the unpaid
medical leave of absence, he will reimburse the City of Livonia for any costs for
benefits paid for Mr. West during his time off, in accordance with Section 25.6(c),
Insurance Premium Payments, of the Civil Service Commission Rules and
Regulations.
AND BE IT FURTHER RESOLVED, that this action constitutes the final
extension of an unpaid medical leave of absence for Mr. West and this approval
is not precedent setting.
Kevin Maillard, Director of Public Works, stated in May 2010 he requested that the Civil
Service Commission approve hiring Donald Rohraff at step 3 in the salary range for
Superintendent of Public Service, due to his extensive employment background. At that time
the Civil Service Commission determined to employ Mr. Rohraff at step 1 until he successfully
completed his six (6) month probationary period. There was discussion regarding what his
step progression would be. Mr. Maillard explained that Mr. Rohraff has been an exceptional
employee and he has brought a lot of innovative ideas which have resulted in financial
savings for the City of Livonia. He accepted the job offer as Superintendent which was at a
lower pay level than his current pay rate. He replaced Jim Zoumbaris who was at step 5. Mr.
Rohraff also gave up significant fringe benefits to accept the City position. Mr. Maillard stated
they were back here today with a recommendation Mr. Rohraff be advanced to step 3 at his
six (6) month step increase, December28, 2010, then to step 3-1/2 on his one-year
anniversary, June 28, 2011; to step 4-1/2 on his two year anniversary, June 28, 2012; and to
step 5 on his three-year anniversary on June 28, 2013.
Mr. Tatigian inquired what the increase in pay would be from step 1 to step 3 and Mr. Biga
responded it would be from $79,372.80 to $85,800.00.
Upon a motion by Mr. Campau, seconded by Mr. Tatigian and unanimously adopted, it was
11-06 RESOLVED, That having reviewed the letter of January 7, 2011,
from Kevin Maillard, Director of Public Works, regarding the pay step for
Donald Rohraff, Superintendent of Public Service, and memorandum of
January18, 2011, from Robert F. Biga, and having discussion with
Kevin Maillard, Director of Public Works; and Robert F. Biga, Human Resources
Director, the Civil Service Commission does hereby approve a pay step
progression for Donald Rohraff, Superintendent of Public Service, to step 3 after
his six (6) month probation increase, December 28, 2010; step 3-1/2 on his one-
year anniversary, June 28, 2011; step 4-1/2 on his two year anniversary,
June 28, 2012; and step 5 on his three-year anniversary, June 28, 2013.
Mr. Biga explained there was an x -item on tonight's agenda regarding a Police Officer
working in the Detective Bureau and he didn't see the announcement or he wasn't given his
Pages 1280th Regular Meeting January 19, 2D11
announcement setting forth the due date for applications for the promotional Police Sergeant
examination. The officer does acknowledge that he was advised in November that the
examination was forthcoming, but he said he didn't get the application materials until the 13"
of January. The cutoff date for applications was January 4, 2011.
Mr. Tatigian inquired if the officer applied on the 13" of January and Mr. Biga confirmed that
he did. Mr. Biga stated he recommended against allowing the late application, but it was up
to the Civil Service Commission. Mr. Campau stated that allowing the late application
doesn't affect the process at all.
Ms. Mahoney stated she thought they should be careful not to set a precedent. She added
there are still rules and regulations and we could have other employees decide they don't
have to be timely in their submission of applications.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and adopted, it was
11-07 RESOLVED, That having reviewed the memorandum of January
18, 2011, from Robert F. Biga, regarding the late submission of an application for
the Police Sergeant (1318 p.) examination, the Civil Service Commission does
hereby approve the submission of the late application for Police Sergeant
(1318 p.) and allow the applicant to take the written examination, based on the
unique circumstances and this action is not precedent setting.
AYES: Tatigian and Campau NAYS: Mahoney
Ms. Mahoney directed that the Human Resources Director find out how tests are being
announced in each of our Departments because it is important that information is being
communicated in a timely basis. The Civil Service Department should survey each
Department to find out how information is posted and where, and who is the person
responsible in each entity. Ms. Mahoney indicated she would like to see a report back on
that.
Mr. Campau reminded the attendees that next month there would only be two (2)
Commissioners at the meeting, since he would be out of town.
Upon a motion by Mr. Tatigian, seconded by Mr. Campau and unanimously adopted, it was
RESOLVED, That the meeting be adjourned at 6:15 p.m.
Gretchen Guisbert, Secretary III
Charlotte S. Mahoney, Chairperson
Harry C. Tatigian, Commissioner
Ronald E. Campau, Commissioner