HomeMy WebLinkAbout1313th CSC Meeting (October 16, 2013)131P REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION
The 131P Regular Meeting of the Civil Service Commission was held on Wednesday, October
16, 2013. The meeting was called to order at 5:03 p.m.
Members Present: Harry C. Tatigian, Chairman
Charlotte S. Mahoney
Ronald Reinke
Also Present:
Thomas Stadler, Sewer Maintenance Worker II Robert F. Biga, Human Resources Director
Andrew Toth, Custodian (RPT) Derrick Washington, Personnel Analyst II
Brian Wilson, Superintendent of Public Service Gretchen Guisbert, Secretary III
Chairperson Tatigian welcomed Ron Reinke as the third and newest member of the Civil
Service Commission and stated some people will remember him based on his vast experience
with the City of Livonia and the County of Wayne and we are very fortunate to have him as a
valued and qualified member of the Civil Service Commission.
The Chairperson stepped down to second the following motion:
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian and adopted, it was
13-128 RESOLVED, that the Minutes of the 1312th Regular Meeting held
Tuesday, September 17, 2013, be approved as submitted.
Mr. Tatigian resumed as Chairperson.
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-129 RESOLVED, That having reviewed the letter of October 11, 2013,
from Cadira Michalak, as approved for submission by Dennis Wright, City
Treasurer, requesting additional family illness leave, the Civil Service
Commission does hereby affirm the administrative approval of Ms. Michalak's
request to use an additional six (6) eight (8) hour days for the calendar year 2013
from her sick bank to be charged as family illness.
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-130 RESOLVED, That having reviewed the Departmental
Correspondence of October 7, 2013, from David Kaul, as approved for
submission by Shadd Whitehead, Fire Chief, requesting an unpaid medical leave
of absence, the Civil Service Commission does hereby affirm the administrative
approval of an unpaid medical leave of absence for Mr. Kaul, not to exceed thirty
(30) calendar days, with the understanding that Mr. Kaul is responsible during his
unpaid medical leave of absence to pay the copayment for his medical
insurance;
Page 2 1313u Regular Meeting October 16, 2013
AND BE IT FURTHER RESOLVED, that should Mr. Kaul not return to work for at
least thirty (30) calendar days after the approved unpaid medical leave of
absence, he will be responsible to reimburse the City of Livonia for any cost for
benefits paid for Mr. Kaul during his time off, in accordance with Section 25.6(c),
Insurance Premium Payments, of the Civil Service Commission Rules and
Regulations and Final FMLA Regulations (29 C.F.R.), unless circumstances for
not returning to work are beyond Mr. Kaul's control.
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-131 RESOLVED, That having reviewed the memorandum of
September 23, 2013, from Derrick L. Washington, Personnel Analyst II,
regarding the passing point for the written test for Police Service Aide
(964A o.c.), the Civil Service Commission does hereby affirm the administrative
approval of the passing point of 70 or 70% of the maximum raw score of 100 on
the written lest for Police Service Aide (964A o.c.).
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-132 RESOLVED, That having reviewed the memorandum of October 4,
2013, from Derrick L. Washington, Personnel Analyst II, regarding the passing
point for the written lest for Police Officer (958 o.c.), the Civil Service Commission
does hereby affirm the administrative approval of the passing point of 70 or 70%
of the maximum raw score of 100 on the written test for Police Officer (958 o.c.).
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-133 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Electrical Inspector (976 o.c.).
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-134 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Equipment Operator II (1348 p.).
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-135 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Library Aide (1349 p.).
The Commission received and fled the following:
a. Status of Temporary Employees Report for September 2013.
b. Non -Resident Report as of October 1, 2013.
C. Current Open -Competitive and Promotional Eligible Lists as of October 1,
2013.
d. Affirmative Action Report for September 2013.
Page 1313u Regular Meeting October 16, 2013
e. Removal of names from active eligible list report for the month of
September 2013.
f. Council Resolution from the meeting of September 9, 2013, with minutes
to be approved September 23, 2013:
#283-13, confirming the appointment of Gregory G. Coppola, to the
Economic Development Corporation for a six year term expiring June 7,
2019.
g. Council Resolution #304-13, from the meeting of September 23, 2013,
with minutes to be approved October 7, 2013:
Accepting the proposal submitted by Great Lakes Employee Benefits, for
providing prescription coverage with AmWINS Group Benefits, for all City
of Livonia retirees, including those under age 65 and over age 65.
h. Holidays for 2014.
I. Expiring eligible list report for the month of November 2013 — Training
Coordinator (Fire) (1338 p.).
Andrew Toth, Custodian (RPT), was present at the meeting, and explained that he had
been working in the classification of Sewer Maintenance Worker I temporary
assignment for over two (2) years. He explained that he had very satisfactory reviews
and they had all positive remarks. He further explained that he was applying for status
in the classification of Sewer Maintenance Worker I to hopefully fill a position that
should be vacant soon for which nobody else with status has signed.
Mr. Tatigian indicated it appeared that both the Department and the Union support this
request. Mr. Wilson agreed with Mr. Tatigian and stated Mr. Toth's supervisor has
indicated he was doing a very good job beyond his probationary reports which were a
while ago. His good work has continued. He asks questions. He shows initiative. He
makes suggestions and is a great asset to the Section.
Mr. Tatigian asked if there were any questions. There was a member of the audience
who wished to speak.
Tom Stadler, Sewer Maintenance Worker 11, stated he works with Mr. Toth and has for
approximately two (2) years. He stated he felt obligated to tell the Commissioners what
a great worker Mr. Toth is. Mr. Stadler explained his time working with Mr. Toth has
always been good and he was always hard working and extremely dedicated.
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-136 RESOLVED, That having reviewed the letter of October 2, 2013,
from Andrew Toth, Custodian (RPT), as approved for submission by Kevin
Maillard, Director of Public Works, requesting status as a Sewer Maintenance
Worker I, and having discussion with Andrew Toth, Custodian (RPT); Brian
Wilson, Superintendent of Public Service and Thomas Stadler, Sewer
Maintenance Worker 11, the Civil Service Commission does hereby grant status to
Mr. Toth as a Sewer Maintenance Worker I, based on the fact that he was on the
expired eligible list for Sewer Maintenance Worker I for a period of approximately
two (2) years and his job performance was rated satisfactory.
Page 1313" Regular Meeting October 16, 2013
The request for a promotional examination for Sewer Maintenance Worker I and proposed
qualifications and parts of examination and weights, was removed from the agenda at the
request of the Department.
Upon a motion by Ron Reinke, seconded by Ms. Mahoney and unanimously adopted, it was
13-137 RESOLVED, That having reviewed the letter of October 9, 2013,
from Brian Wilson, Superintendent of Public Service, and Kevin Maillard, Director
of Public Works, requesting a ninety (90) day unpaid medical leave of absence for
Laura Sieracki, Custodian, to commence upon the exhaustion of donated vacation
time, the Civil Service Commission does hereby approve the request for an unpaid
medical leave of absence for Ms. Sieracki to begin upon the exhaustion of all
donated vacation time.
Mr. Biga presented a memorandum to the Commission regarding the payroll system. Mr.
Biga explained that there is an issue regarding input to the City payroll system from the
Cartegraph system in the Department of Public Works. There is an edit check missing in the
new version of Logos called NexGen that needs to be installed as soon as possible. Mr. Biga
requested that until that is done, the Department of Public Works not make changes in their
pay rates in the Cartegmph system until they get fully executed payroll certificates. Also, Mr.
Biga recommended that we send a letter to the Finance Director advising him that this is a
problem and requesting it be corrected because of the Commission's City Charter
responsibility for verifying payroll.
Upon a motion by Ms. Mahoney, seconded by Mr. Reinke and unanimously adopted, it was
13-138 RESOLVED, That having reviewed the memorandum of October 14,
2013, from Robert F. Biga, Human Resources Director, regarding the approval of
payrolls, and having discussion from Robert F. Biga, Human Resources Director, the
Civil Service Commission does hereby accept the recommendation that the
Department of Public Works not process any payroll changes without the appropriate
paperwork and further recommends the Director of Finance notify the Commission
when the issue with Logos has been corrected.
Mr. Biga presented the letter of October 15, 2013, from Michael T. Slater, Director of Finance,
requesting an open -competitive examination for Accountant 11. Mr. Biga explained there is a
current eligible list for Accountant II (open -competitive) that was extended in July. Mr. Biga
further explained the list was effective for one year which was due to expire in July, but at the
request of the department, the list was extended. The department now has a vacancy and
when they received the certification, they were a little surprised because they were given two
of the same names they had received previously. Mr. Biga stated when he investigated; one
of the two persons on the Accountant II eligible list had declined a regular position and should
not have been certified. Mr. Biga stated he told Mr. Slater he received the wrong certification.
He should get two new names plus one that he received previously. Mr. Slater was satisfied
with that response. Mr. Biga clarified this request did not need any Civil Service Commission
action.
Page 5 1313u Regular Meeting October 16, 2013
Ms. Mahoney welcomed Ronald Reinke to the Civil Service Commission. Ms. Mahoney
requested that Mr. Reinke act as the Civil Service Commission representative on the
Retirement Board. Mr. Reinke stated he has had several conversations with two different
individuals in the City administration regarding this matter.
Mr. Tatigian stepped down to second the following motion:
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian and adopted, it was
13-139 RESOLVED, That Ronald Reinke serve as the Civil Service
Commission representative on the Board of Trustees of the Livonia Employees
Retirement System.
Upon a motion by Mr. Reinke, seconded by Ms. Mahoney, and adopted, it was
RESOLVED, that the meeting be adjourned at 5:22 p.m.
Gretchen Guisbert, Secretary III
Harry C. Tatigian, Chairman
Charlotte Mahoney, Commissioner
Ronald Reinke, Commissioner