HomeMy WebLinkAbout1330th CSC Meeting (March 18, 2015)1330M REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION
The 1330' Regular Meeting of the Civil Service Commission was held on Wednesday,
March 18, 2015. The meeting was called to order at 5:40 p.m. by Commissioner Mahoney.
Members Present: James R. Cambridge, Chairman
Charlotte S. Mahoney, Commissioner
Harry C. Tatigian, Commissioner
Also Present:
Michael Bailey, Vice -President, LFFU Robert F. Biga, Former Human Resources
Lawrence Mosier, Fire Engineer Director
Michael Rusnak, President, LFFU Denise Maier, Human Resources Director
Shadd A. Whitehead, Fire Chief Derrick L. Washington, Personnel Analyst II
Brian Wilson, Superintendent of Public Service Gretchen Guisbert, Secretary III
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
15-46 RESOLVED, that the Minutes of the 1329'^ Regular Meeting held
Wednesday, February 18, 2015, be approved as submitted.
The Eligible List for Public Service Worker II (1367 p.) was removed from the Confirming
Agenda by direction of the Chairman.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-47 RESOLVED, That having reviewed the letter of February 19, 2015,
from Edward Giedrojc, Custodian (RPT), as approved for submission by Brian
Wilson, Assistant Superintendent of Public Service and Kevin Maillard, Director of
Public Works, requesting an unpaid medical leave of absence, the Civil Service
Commission does hereby affirm the administrative approval of Mr. Giedrojc's
request for an unpaid medical leave of absence, not to exceed ninety (90) days,
beginning February 3, 2015;
AND BE IT FURTHER RESOLVED, that should Mr. Giedrojc not return to work for at
least thirty (30) calendar days after the approved unpaid medical leave of absence,
he will be responsible to reimburse the City of Livonia for any cost for benefits paid
for Mr. Giedrojc during his time off, in accordance with Section 25.6(c) Insurance
Premium Payments, of the Civil Service Commission Rules and Regulations and
Final FMLA Regulations (29 C.F.R.), unless circumstances for not returning to work
are beyond Mr. Giedrojc's control.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and adopted, it was
15-48 RESOLVED, That having reviewed the letter of March 9, 2015, from
Dennis Fluff, Public Service Worker II, as approved for submission by Brian
Wilson, Assistant Superintendent of Public Service and Kevin Maillard, Director of
Paget 1330' Regular Meeting March 18, 2015
Public Works, requesting an unpaid medical leave of absence, the Civil Service
Commission does hereby affirm the administrative approval of Mr. Fluffs request
for an unpaid medical leave of absence, not to exceed ninety (90) days, beginning
March 12, 2015;
AND BE IT FURTHER RESOLVED, that should Mr. Fluff not return to work for at
least thirty (30) calendar days after the approved unpaid medical leave of absence,
he will be responsible to reimburse the City of Livonia for any cost for benefits paid
for Mr. Fluff during his time off, in accordance with Section 25.6(c), Insurance
Premium Payments, of the Civil Service Commission Rules and Regulations and
Final FMLA Regulations (29 C.F.R.), unless circumstances for not returning to work
are beyond Mr. Pluffs control.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-49 RESOLVED, That having reviewed the memorandum of March 3,
2015, from Derrick L. Washington, Personnel Analyst II, to Denise C. Maier,
Human Resources Director, the Civil Service Commission does hereby confirm
the administrative approval of the passing point of a raw score of 70 out of a
maximum raw score of 100, or 70%, on the National Basic Abilities Test (N -BAT)
in the written test far Police Service Aide (964 D o.c.) examination.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-50 RESOLVED, That having reviewed the memorandum of March 6,
2015, from Derrick L. Washington, Personnel Analyst II, to Denise C. Maier,
Human Resources Director, the Civil Service Commission does hereby confirm
the administrative approval of the passing point of a raw score of 70 out of a
maximum raw score of 100, or 70%, for the International Public Management
Association for Human Resources (IPMA-HR) PO -EL 101 (TIP) written test in the
Police Officer (938 D o.c.) examination.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-51 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Clerk -Typist 1 (999 o.c.).
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-52 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for City Librarian (1639 p.).
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-53 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Clerk -Typist 1 (1370 p.).
Page 3 1330r Regular Meeting Maier 18, 2015
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-54 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Police Sergeant (1365 p.).
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-55 RESOLVED, That the Civil Service Commission does hereby affirm
the administrative approval of the eligible list for Police Lieutenant (1366 p.).
The Commission received and fled the following:
a. Status of Temporary Employees Report for February 2015.
b. Non -Resident Report as of March 1, 2015.
C. Current Open -Competitive and Promotional Eligible Lists as of March 1,
2015.
d. Affirmative Action Report for February 2015.
e. Removal of names from active eligible list report for the month of February
2015: None.
f. Expiring eligible lists for the month of April 2015 — Firefighter (960 o.c.) and
Program Supervisor (982 o.c.).
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
15-56 RESOLVED, That having reviewed the memorandum of March 16,
2015, from Derrick L. Washington, Personnel Analyst II, to Denise C. Maier,
Human Resources Director, requesting an open -competitive examination for
Animal Control Officer and proposed qualifications and parts of examination and
weights, the Civil Service Commission does hereby approve the following
qualifications and parts of examination and weights:
QUALIFICATIONS
By the closing date of this announcement, applicants must:
1. Be a United States citizen or a resident alien with the right to work in the United
States; and
2. Have a high school diploma or its equivalent; and
3. Possess and maintain a valid drivers license, and have an acceptable driving record;
and
4. Must be able to pursue, restrain and lift animals up to 100 lbs.; and
5. Have a minimum of two (2) years' experience in one or more of the following areas:
Animal Control Officer far a township, municipality, county or state agency, and/or
Inspector with a regulatory agency responsible for directly overseeing animal control
operations, and/or worked within a veterinary clinic, animal hospital, and/or shelter
and been directly responsible for the care and upkeep of animals, and/or worked as
an animal trainer or handler; and
Page 1330' Regular Meeting March 18, 2015
6. Have or be able to meet State of Michigan Department of Agriculture requirements
and training for an Animal Control Officer; and
7. Have or be able to receive the rabies vaccination.
Note: Applicants must have the ability to meet and deal effectively with the public, to be able
to read and comprehend the law and be able to write clear and concise reports. All
applicants considered for interview must pass a security background investigation.
PARTS OF EXAMINATION AND WEIGHTS
Interview 100%
In the event the number of qualified applicants exceeds ten (10), an evaluation will be made;
and the ten (10) applicants with the most appropriate and responsible combination of
experience and training will be invited to the interview. Candidates must pass the interview in
order to be placed on the eligible list.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
15-57 RESOLVED, That having reviewed the letter of March 3, 2015, from Brian
Wilson, Superintendent of Public Service, and Kevin Maillard, Director of Public Works,
requesting an open -competitive examination for Project Foreman (Urban Forestry
Manager) and proposed qualifications and parts of examination and weights, the Civil
Service Commission does hereby approve the following qualifications and parts of
examination and weights:
QUALIFICATIONS
By the closing date of the announcement, applicants must:
1. Be a citizen of the United Stales or a resident alien with the right to work in
the United States; AND
1. Have an undergraduate degree from an accredited college or university in
Forestry, Arboriculture, Horticulture, Landscape Architecture or closely related
field; AND
2. Have a minimum of two (2) years full-time paid work experience within the
past ten (10) years in municipal or urban forestry management; AND
3. Must have or be eligible for a commercial pesticide applicators license
through the Michigan Department of Agriculture; AND
4. Must have or be eligible for an electrical hazard and line clearance
certification; AND
6. Must have or be eligible for arborist certification through a state certification
program or the International Society of Arboriculture; AND
7. Must have or be eligible for an International Society of Arboriculture tree risk
assessment certification; AND
8. Possess and maintain a valid Michigan driver's license.
Page 1330' Regular Meeting March 18,2015
NOTE: Original college degree and/or official transcripts must be presented at the
lime of interview. Candidates must pass the Written Test and the Interview in order to be
placed on the eligible list.
PARTS OF EXAMINATION AND WEIGHTS
Written Test — 30% Interview — 70%
Background Investigation — Pass/Fail
`NOTE: A maximum of ten (10) qualified applicants with the highest passing score on the
Written Test will be invited to the Interview part of examination. Candidates must
pass the Written Test, the Interview and the Background Investigation in order to be
placed on the eligible list.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-58 RESOLVED, That having reviewed the letter of March 3, 2015,
from Brian Wilson, Superintendent of Public Service, and Kevin Maillard, Director
of Public Works, requesting a promotional examination for Assistant City
Engineer and proposed qualifications and parts of examination and weights, the
Civil Service Commission does hereby approve the following qualifications and
parts of examination and weights:
QUALIFICATIONS
By the closing date of this announcement, applicants must:
Be employed in the Department of Public Works; and
Have regular status as Civil Engineer II; and
Have at least five (5) yearsexperience as a Civil Engineer I or II; and
Be registered as a Professional Engineer in the State of Michigan.
PARTS OF EXAMINATION AND WEIGHTS
Interview 70% Departmental Rating — 30%'
`In the event there is only one qualified applicant for the position, the parts of examination and
weights will be 100% Departmental Rating.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
15-59 RESOLVED, That having reviewed the letter of March 3, 2015,
from Brian Wilson, Superintendent of Public Service and Kevin Maillard, Director
of Public Works, requesting a promotional examination for Assistant
Superintendent of Public Service and proposed qualifications and parts of
examination and weights, the Civil Service Commission does hereby approve the
following qualifications and parts of examination and weights:
Page 6 1330'" Regular Meeting Marts 18, 2015
QUALIFICATIONS
This examination is open only to employees of the City of Livonia, who at the closing date of
this examination are:
Employed in the Public Service Division of the Department of Public
Works; and
Have regular status as a Parks and Forestry Supervisor; and
Have a minimum of ten (10) years of experience as a Parks and Forestry
Supervisor.
PARTS OF EXAMINATION AND WEIGHTS
Interview -70% Departmental Rating -30%'
'In the event there is only one (1) qualified applicant for this position, the Parts of Examination
and Weights will be 100% Departmental Rating.
Candidates must pass the Interview and Departmental Rating in order to be placed on the
eligible list.
Upon a motion by Ms. Mahoney, seconded by Mr. Tatigian, and unanimously adopted, it was
15-60 RESOLVED, That having reviewed the letter of March 3, 2015,
from Brian Wilson, Superintendent of Public Service and Kevin Maillard, Director
of Public Works, requesting an open -competitive examination for Equipment
Mechanic Trainee and proposed qualifications and parts of examination and
weights, the Civil Service Commission does hereby approve the following
qualifications and parts of examination and weights:
QUALIFICATIONS
By the closing date of this announcement, an applicant must:
1. Be a citizen of the United States or a resident alien with the right to work in
the United States; and
2. Have a high school diploma or a valid equivalency certificate; and
3. Have a minimum of two (2) years of paid work experience in the
automotive/truck/construction equipment repair industry and/or completion
of at least two (2) years in a recognized automotive technician program or
a combination of both: and
4. Have a Michigan Department of State Motor Vehicle Mechanic Trainee
Permit; and
5. Have a Temporary Instruction Permit (TIP) for, or have a valid Group "A"
Commercial Driver's License with Air Brake; and
6. Have or be eligible for a valid Industrial Truck Driving Permit for operation
of a forklift; and
7. Be able to lift a minimum of seventy-five (75) pounds.
Page 7 1330' Regular Meeting March 18, 2015
NOTE: An employee in this classification is subject to all requirements of the Federal
Omnibus Transportation Employee Testing Act of 1991, as amended.
PARTS OF EXAMINATION AND WEIGHTS
Interview— 100%
Background Investigation — Pass/Fail
NOTE: The fifteen (15) applicants with the most appropriate and responsible level of
education and experience will be invited to the Interview. Applicants must pass the Interview
parts of the examination and a pass/fail Background Investigation in order to be placed on the
eligible list.
At the direction of the Chair, item 8 was removed from the Agenda.
Mike Bailey, Vice -President, Livonia Fire Fighters Union (LFFU) was present at the meeting to
discuss LFFU Grievance #14-02, dated September 26, 2014, from LFFU Membership,
regarding the installation of video security cameras on Fire Department premises.
Mr. Bailey explained that the Union requested security cameras due to an incident that
happened where a personal vehicle was stolen from station #4. In addition, there have been
incidents where they found people rummaging through personal vehicles at the stations.
As a result of the incidents and after researching the types of cameras and seeking assistance
from the Livonia Police Department, cameras were installed in the parking lots and the
apparatus bays of fire stations #4 and #5. The Union was not aware of the cameras being
installed prior to the installation, which resulted in discussions between the Chief and the
Union. The Union fell that this constituted a change in working conditions and any changes
should be negotiated. In addition, the LFFU Executive Board wanted a letter of agreement
because they felt it would protect its members, due to there being a change in working
conditions, which might result in any disciplinary action due to the cameras being installed.
The Union requested Management stop the installation of cameras until they had a mutual
agreement. They also requested to have SOGs in order for the Union members to be
informed of what their rights are. Of further concern to the Union was who would be viewing
the video from the cameras, which uses a wireless remote that can store up to 30 to 45 days
of recording. Mike Bailey stated the Union believes that anything that is subject to discipline
should be something they have the right to, under the Maintenance clause, to have an
agreement as to SOGs, such as what is the process, who views the videos and why they are
viewing it.
The Union was concerned about the use of cameras as a "surveillance' tool because there is
a different dynamic due to the 24-hour shifts they work. At certain times they have family
members visiting or they are conducting personal business. They are concerned about the
process of how video is obtained and who has the ability to view it. They want the SOGs to
clearly define the process and procedures so that the video is not being arbitrarily viewed by
Page 0 1330'" Regular Meeting March 18, 2015
just anyone. The Union is not against having the cameras but they don't want to have a
wireless remote where all stations can be viewed in one person's cubby, their I.T. person.
They want to know where the checks and balances are and what happens if somebody
accesses this technology without authorization, what's the punishment?
Mr. Tatigian pointed out that the contract states there are Management Rights and the Chief
felt the cameras were needed to protect the employees and City property.
Chief Whitehead discussed the reasons for needing the security cameras. First, the cameras
serve as a deterrent for someone who might be thinking of doing something. Also, they serve
as a tool to go back and review an event if one occurs. Chief Whitehead stated there is an I.T.
Captain that has the ability to view footage and to ensure the cameras are operational, but it is
not and never has been his intent to have the I.T. Captain continually view the cameras. He
does look to make sure the cameras are operational periodically.
Chief Whitehead explained that the cameras were placed inside the apparatus bays to assist
in identifying someone coming into or going out of the area if an event occurred. The exterior
cameras can also provide a good image however, they can have limitations depending on the
environmental conditions, such as sunlight, darkness, rain, etc. Chief Whitehead stated he did
not feel this was a condition of employment. Rather, it was something to make the
organization better and it was really to protect employees, their personal property and
Department and City property. Although stations are secured, there are times when a bay
door gets left open and there is no one left behind. Chief Whitehead staled sometimes when
the Firefighters are pulling out of the station on a call, the button is held loo long so the bay
door cycles back up and is left open. The interior cameras do a better job of catching
someone coming through the door because they're not subjected to some of the environment
that the outside cameras are. Mr. Cambridge asked the Chief if the interior doors to the
quarters are locked. The Chief said no, those are just pass throughs.
Mr. Cambridge asked when the department changed to the electronic entry on the exterior
doors. The Chief said it was at least 10-12 years ago. Mr. Cambridge then asked the Chief if
he remembered any issues being raised by anybody about that piece of security being a
change in employment conditions. The Chief replied none that he could recall.
Mr. Cambridge stated that for him it starts and ends with the point that this is not a change in
working conditions.
Ms. Mahoney confirmed with the Chief that the cameras are not changing that condition of
work that says if someone violates some rule, they are subject to discipline. The Chief said
that is correct. Regardless, there is due process, an administrative review and an
investigation.
Mr. Bailey reiterated that the Union thought having the cameras installed was subject to
bargaining. Ms. Mahoney didn't think bargaining occurred until it was near the end of a
contract period. Mr. Bailey stated they wanted the letter of agreement to be adopted into the
contract. Ms. Mahoney stated the Union's definition of how this was impacting the conditions
of work was that it now exposed the employees to potential discipline that they would not have
been exposed to before. Mr. Bailey stated there needed to be rules regarding this. Mr.
Cambridge stated the contract says that the City can't unilaterally change conditions of
Page 1330' Regular Meeting March 18, 2015
employment, but the condition for discipline is always there. He didn't believe this was a
change in conditions of employment. Mr. Bailey stated there was an SOG regarding the use of
cell phones but there isn't an SOG on who can view the cameras.
Ms. Mahoney stated the letter of agreement basically is telling Management how to operate
their camera system and she didn't believe that was the right of the Union. Mr. Bailey stated
they didn't say Management didn't have the right to install the cameras, but they wanted to
have an agreement as to the process and procedure.
Mr. Cambridge thanked both sides for having the discussion.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
15-61 RESOLVED, That having reviewed Livonia Firefighters Union
Grievance #14-02, dated September 26, 2014, from LFFU members, regarding
Article 1, Recognition Clause and Article 35, Maintenance of Conditions Clause,
concerning the installation of security cameras, and having discussion with Mike
Bailey, Vice -President, LFFU; and Shadd A. Whitehead, Fire Chief, the Civil
Service Commission does hereby deny the grievance.
Upon a motion by Mr. Tatigian, seconded by Ms. Mahoney, and unanimously adopted, it was
RESOLVED, that the meeting be adjourned at 7:02 p.m.
Gretchen Guisbert, Secretary III
James R. Cambridge, Chairman
Charlotte Mahoney, Commissioner
Harry C. Tatigian, Commissioner