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Home My WebLink AboutPRDA MINUTES 1997-08-07 MINUTES OF THE 58TH REGULAR MEETING OF THE PLYMOUTH ROAD DEVELOPMENT AUTHORITY OF THE CITY OF LIVONIA The 58th Regular Meeting of the Plymouth Road Development Authority of the City of Livonia,Michigan was called to order at 3:30 p.m., Thursday August 7, 1997 in the 4th Floor Conference Room of City Hall by Chairman Mike Polsinelli. Members Present: Mr. Stan Anderson Mr. Bill Pike Mr. Adelard Raby Mr. Mike Polsinelli Mr. Jerry Wordhouse Present by Phone Conference: Mayor Jack E. Kirksey Mr. Dennis Kujawa Members Absent: Mr. Scott Grace (excused) Ms. Toni Mette (excused) Mr. Don Gelinas (excused) Mr. Marvin Walkon(excused) Mr. Lowell Peterson (excused) Others Present: Mrs. Doris Urbanski, Secretary Mr. John Nagy, Director Michael J. Bileti, President Peter A. Basile Sons, Inc. Joseph Yassay, CFO, Peter A. Basile Sons, Inc. Carey Baker, Beckett and Raeder Inc. Since a quorum was not seated at this meeting, Chairman Polsinelli directed that we conference call at least two members of the Authority in hopes of obtaining sufficient members to conduct business. Mayor Kirksey and Dennis Kujawa were contacted by phone, a three-way conference call was created, and the Chiarman called the meeting to order. 1. Roll was called. 2. Adoption of the minutes of July 24, 1997: On a motion duly made by Butch Raby, seconded by Jerry Wordhouse and unanimously adopted, it was #97-41 RESOLVED that, the minutes of the 57th Regular Meeting held by the Plymouth Road Development Authority on June 5, 1997 are approved. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution (IloPe adopted. tor 3. Comments from Chairman: Mr. Polsinelli read the following letter from Peter A. Basile Sons, Inc. to the Board: "Dear Mr. Polsinelli: Please be advised that we submitted our bid this afternoon on the above noted project in the amount of$971,800.00. A bid from Flat Rock Contractors was read in the amount of$971,000.00. It is our understanding that Livonia based business receive an advantage of one percent (1.0%) on all bids in excess of$100,000.00 submitted. This would give our firm an advantage of $9,710.00 over Flat Rock Contractors, Inc. (Verified by the City Mike Polsinelli) since they are not Livonia based. We would, therefore, be the low bidder on this project. Furthermore, Clause No. 7 in the"Instructions to Bidders"in the formal specifications for this project specifically states that the Pre-Bid Meeting was "mandatory". No representative from Flat Rock Contractors, Inc. was present at this meeting. It is our firm position that Flat Rock's bid was, for this reason, nonresponsive and should not have even been read. In addition, we would like you to know that we have completed streetscape projects similar to this one in the following communities within the past calendar year: Clawson,Plymouth and Ypsilanti. We are certainly qualified and very experienced in this field. We look forward to hearing from you. If you have any questions, please do not hesitate to call." Signed by Michael J. Bileti, President, Peter A. Basile Sons, Inc. Mr. Polsinelli also received a letter from Dennis Kujawa who strongly recommended that the cement site improvements be awarded to Peter A Basile Sons, Inc. as they have a history of providing quality work for over fifty years. fir► Mr. Nagy reported that Marvin Walkon also requested that the bid be awarded to Peter Basile, and Mayor Kirksey concurred also. On a motion by Mr. Pike, seconded by Mr. Raby and unanimously approved, it was #97-42 RESOLVED that, the Plymouth Road Development Authority does hereby award the contract for Plymouth Road Site Development to Peter A. Basile Sons, Inc. Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. Discussion followed regarding the bids for Landscape and Irrigation and Alternates 1 and 2. Alternate 1 addresses a revised limestone wall cap design, and provides sodded lawns in lieu of seeded lawns. On a motion by Mr. Pike, seconded by Mr. Raby and unanimously approved, it was #97-43 RESOLVED that, the Plymouth Road Development Authority does hereby award the contract for the Plymouth Road Landscape and Irrigation, Alternate No. 1, to McMullin and Associates. -2- (ary Mr. Polsinelli, Chairman, declared the motion is carried and the foregoing resolution adopted. There will be a pre-Construction Committee meeting on August 14, 1997 at 9:00 in the third floor conference room at Livonia City Hall. Stan Anderson inquired about the contract with Fisher Creative Services for a newsletter, and Mr. Nagy reported that the contract was amended to add a termination clause and sent to the Law Department for approval. Adjournment: On a motion duly made, seconded and unanimously adopted, the 58th Regular Meeting held by the Plymouth Road Development Authority on August 7, 1997 was adjourned at 4:00 p.m. The next regular meeting of the Plymouth Road Development Authority will be held on August 21, 1997 in the 4th floor conference room of City Hall. Doris Urbanski, Secretary -3-